HomeMy WebLinkAboutDoc 092 - Intent to Award - Paving - La PineDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 1, 2015
Please see directions for completing this document on the next page.
DATE: March 24,2015
FROM: George Kolb, County Engineer Road 541-322-7113
TITLE OF AGENDA ITEM:
Consideration of Signature of Document No. 2015-092, A Notice of Intent to Award Contract for the
Paving of Huntington Road, Burgess Road, Mitts Way and Shaw Pine Court
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
The County Road Deparment prepared plans and specifications for the paving of Huntington Road,
Burgess Road, Mitts Way and Shaw Pine Court. The project was advertised in the Portland "Daily
Journal of Commerce" and in the "Bend Bulletin" on March 11, 2015 and March 18, 2015. The County
Road Department opened bids at 2:00 p.m. on March 24,2015 for this project with three (3) firms
submitting bids to the Road Department. The bids for the project are as follows:
Knife River Corporation: $1,154,236.00
High Desert Aggregate and Paving: $1,209,749.00
Vic Russell Construction: $1,240,150.52
Engineers Estimate $1,312,835.00
This action issues a Notice of Intent to Award the contract to the apparent low bidder and allows seven
days for a party to protest the bid. If there is no protest within the seven day period, the contract is
awarded to the low bidder. A compilation of bids is attached along with the Engineer's estimate
FISCAL IMPLICATIONS:
This project is budgeted in FY 14-15.
RECOMMENDATION & ACTION REQUESTED:
Move approval of Board Signature of Document No. 2015-092, A Notice ofIntent to Award Contract
to the apparent low bidder, Knife River Corporation for the Paving of Huntington Road, Burgess Road,
Mitts Way and Shaw Pine Court in the amount of$1,154,236.00
ATTENDANCE: George Kolb, County Engineer
DISTRIBUTION OF DOCUMENTS:
Copy to Sheila OdIe (ext. 7148) at the Road Department
OVERLAY/PAVING OF HUNTINGTON ROAD/BURGESS ROAD/MITIS WAY AND SHAW PINE COURT
SUMMARY OF BIDS
March 24, 2015
OVERLAY/PAVING OF HUNTINGTON ROAD/BURGESS ROADtMlTTS WAY AND SHAW PINE COURT
SUMMARY OF BIDS
March 24, 2015
Board of Cou Commissioners
P.O . Box 6005 • Bend, OR 97708-6005
1300 NW Wall St, Suite 206 • Bend, OR 97701-1960
(541) 388-6570· Fax (541) 385-3202
www.deschutes.org
board@deschutes.org
Tammy Baney
Anthony DeBone
April 1,2015 Alan Unger
Knife River Corporation -Northwest
Tom Edmunson
64500 O.B. Riley Road
Bend, OR 97701
RE: Project -Contract for the Paving of Huntington Road, Burgess Road,
Mitts Way and Shaw Pine Court
NOTICE OF INTENT TO AWARD CONTRACT
On April 1, 2015 the Board of County Commissioners of Deschutes County, Oregon,
considered proposals for the above-referenced project. The Board of County
Commissioners determined that the successful bidder for the project was Knife River
Corporation -Northwest with a bid of One Million, One Hundred Fifty Four Thousand,
Two Hundred Thirty Six and 00/100 Dollars ($1,154,236.00).
This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute
(ORS) [specify 279B.135 for contracts other than public improvements or 279C .375 for
public improvements]. A copy of this Notice is being provided to each firm or person
that submitted a bid or proposal for the project. Any firm or person which believes that
they are adversely affected or aggrieved by the intended award of contract set forth in
this Notice may submit a written protest within seven (7) calendar days after the
issuance of this Notice of Intent to Award Contract to the Board of County
Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300
NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will
expire at 5:00 PM on April 8, 2015.
Notice of Intent to Award Letter -No. 2015-092
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Knife River Corporation -Northwest
April 1, 2015
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
Please refer to Oregon Administrative Rules (OAR) 137-049-0450 for construction
contracts or OAR 137-047-0740 for contracts other than construction. If a protest is
filed, a hearing will be held at 10:00 a.m. on April 22, 2015 before the Board of County
Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in
the Deschutes Services Building, 1300 NWWall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the County unless the Board of
County Commissioners for good cause, rescinds this Notice before the expiration of the
protest period. The successful bidder or proposer on a Deschutes County project is
required to execute three (3) copies of the Contract, which will be provided when the
contract is negotiated. In addition to the execution of Contract, the contractor will be
required to provide one or more certificates of insurance together with endorsements
naming Deschutes County as an additional insured.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496.
Sincerely,
DESCHUTES COUNTY, OREGON
Anthony DeBone, Chair
cc w/enc: Transmitted by Facsimile and First Class Mail on April 1, 2015 to all bidders (3 pages)
See attached List
Notice of Intent to Award Letter -No. 2015-092
THE PAVING OF HUNTINGTON ROAD, BURGESS ROAD
MITTS WAY AND SHAW PINE COURT
Name:
Address:
City, State, Zip Code
Phone:
Fax:
Email:
Name
Address
City, State, Zip Code
Phone:
Fax:
Email:
Name
Address
City, State, Zip Code
Phone:
Fax:
Email
Knife River Corporation -Northwest
64500 O.B. Riley Road
Bend, OR 97701
(541) 388-0445
(541) 388-8932
tom.edmunson@kniferiver.com
Vic Russell Construction
P.O. Box 2520
La Pine, OR 97739
(541) 536-3478
None Listed
None Listed
High Desert Aggregate & Paving, Inc.
P.O. Box 1929
Redmond, OR 97756
(541) 504-8566
(541) 548-7600
mikem@highdesertaggregate.com
Notice of Intent to Award Letter -No. 2015-092