HomeMy WebLinkAboutDoc 226 - Intent to Award - SW Trans Sta ProjDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www-,-~eschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 1, 2015
Please see directions for completing this document on the next page.
DATE: June 8, 2012.
FROM: Timm Schimke Solid Waste Phone # x3177
TITLE OF AGENDA ITEM:
Notice of Intent to award contract for the Southwest Transfer Station Trailer Bay and Bin Storage
Improvements Project
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
In March, 2015, the Solid Waste Department solicited bids for a project to add an additional transfer
trailer bay and improve recycling bin storage at the Southwest Transfer Station, 6 miles north of
LaPine. Growth in the waste tonnage being managed through the Southwest Transfer Station has
increased to a point to warrant the additional trailer bay to facilitate uninterrupted service for both
public users of the site and Wilderness Disposal, the franchise waste collection service provider for
southe Deschutes County. Bids were received from two firms and Deschutes Construction Corporation
was determined to be the lowest responsible bidder for the project at $190, 292.00. A summary of the
bids received is attached.
FISCAL IMPLICATIONS:
Funds have been budgeted in the Solid Waste Department budget for this project.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board of County Comissioners issue a Notice of Intenet to award the
Southwest Transfer Station Trailer Bay amnd Bin Storage Improvements Project to Deschutes
Construction Corporation. in the amount of $190,292.00.
ATTENDANCE: Timm Schimke
DISTRIBUTION OF DOCUMENTS:
Fax and first class mail documents to the bidders listed on the attachment.
BID SUMMARY
SOUTHWEST TRANSFER STATION TRAILER BAY
AND BIN STORAGE IMPROVEMENTS
Bid Opening: l:OO pm, Marcb l4, lOIS
Deschutes Construction JAL Construction
I..T ....M ....•...................................I ....E ......~....~.......PT ..O QUANTITY ·················uNii···········_· ·-uNii··············· ················uNiy......···_·..T···············UNiy·····...........
....E.......# ~:, ..T ....M ...E ....RJ .......I .....N.................................
.. _ .. ........ ........... ...............r.!!K~.............. ................(;.Q~T..............................~!!!~.~..............L_..........~QH...............
~MOBILIZATION S $25,185.00l $25,185.00 $9,000.001 $9,000.00 ···················..·,t·······....····..·················..............................................,.,.,.""....................... ....................................."....................................................;........-.........................................................................-........!............................................,
..........~.....-...r:.~~:..~~~..:..~~=..:.::~.~~~~............................ ........~.~.=........l.....~~:....................................~.~..~.:~~L.....................~..~.:5.~~.:.~? .................................~~.:~?L ........................~?::.:??
3 ~EROSION CONTROL I LS $1,260.001 $1,260.00 $600.001 $600.00 .......................+....................................,......................"..........................,. .."................... ..........,............;..............,....,... ..............................................l ............................................................................................l ..............................................
4 IpLASTIC SHEETING S5 ! SQ YO $15.001 $825.00 $3.001 $165.00
........................;......................................,...............................................................................................................~......................................,..............................~...........................................................................................~..............................................
5 !SEDIMENT FENCE, UNSUPPORTED 155 1 FOOT $5.001 $775.00 $4.50! $697.50
..·.....······.········4··········......·...................................................................................................................,.,..............;.....................................................................~............................................................................................~..............................................
6 IREMOVAL OF RETAINING WALL ; LS $3,206.001 $3,206.00 $1,800.001 $1,800.00
··········~··········t!!~~~~tASPHAiy··C·ONCRETE··········................_. ·····················-I·········~~········ ·······················~;:~·;~:~~r···················-~;:~.;.~:~~ ·······················;~:~;~:~~r·····················..~.~:~;~:~~
.......................!..................................................................................................................................................'..~....................... ·..·........·········........··············..·1..··············..·.........................................................................!..............................................
8 ICONSTRUCTION SURVEY WORK ' LS $2,143.001 $2,143.00 $2,300.001 $2,300.00
··········~··········t~·~;~~~·;·~~;~~~·~~;~·~;:;;~······..................... ······;~~·······I····;~~~··· .................................;;:~...f •..........................;~~~:~~ ·································~;:;···r············...............~~~~:~~
·········~·~········t~~~;;~·~;;·~;~;;;~·················................................. ·············-···t········~~········ ·······················~·;:;42.oo~ ....................~.;.:~;:~~ ....................................... $1,100.00
.......................+..............................................................................................................................................-.....~.....................................................................4.........._..................""............t-.....................,......................···;·················································1
11 !EMBANKMENT IN PLACE 210 1 CU YO ..........·............f··......····..·········..·........·..··......................·............................................................... ........···..·..·..·..1..............····....· ., ....................
12 iREINFORCEMENT IN CONCRETE SLABS ! LS
.......................1....................................................................................................................................................J....................... ......................
13 jGENERAL STRUCTURAL CONCRETE, CLASS ~ LS
.......................p.?.QQJN..!;;.QN!;;.RJ;;I.F.;..~.~§.................................
14 jRETAINING WALL, PREFABRICATED i LS
1MODULAR GRAVITY . 1
16 ~PLANT MIX AGGREGATE BASE ~ 150 ! TON $44.00! $6,600.00 $8,250.00
.. "...................; ..............................................................................................................................~.......................i....................... ,......................,......................~.................................~~.............,............................. ...H
...................
17 kVL3,1I2INCHDENSEMIXMHMACMIX j 100 1 TON $107.00! $10,700.00 $11,500.00
••,...,................~..............................................................................................................................1-.......................;......................, ..............................................~............................................................................................,;..............................................
..........:.~.........l:.~..?~.:.~.~..~~~.~~:...~..~.~.~~:................. '..........~...........i ......:.?.~......................................~~:.~.~L...-.......................~.~.~:~? .................................~.~.:~~L..............................~~:~?
19 I;~VAGE AND RELOCATE GUARDRAIL, TYPE 50 1 FOOT $25.001 $1,250.00 $20.001 $1,000.00
········;~·······l~~~~~~·;·~~·;~~~;:·~~;~..;·..·········.......................... ···················..r..~~~·~... ..·····..··....···········..~~~~:·~~r..·····················...~~~~:~~ ·.....·····..····....·..···~·;··;·;:·~~r····················....;.;..;.;:~~
·········;~········l~~·~~~·;;·~~~·····~~·;~................································l··········~·········'l···~~~.~... ····························;~35.00! ...........................;~~~.:~~ ...........................;.;..;.;:. $345.00
········;;········t~~~~~·;~~~~···········..······....····..··..···································l·········~··········I....~~~·~··· ······.. ················..··;·~~~:~~r·......········..···..·..~~~:~~ ······························~~;:~Ol $378.00
}Eg~~~~~:~~~=~~_=:-;--~:::~;;i,~~~=~;~~~=::~_~~
25 j $23.00~ $1,564.00 $23.00: $1,564.00
·········;~········I·;···;;;~~~~~·;~;~;·~;~;·~·;·~~;:;·;~;~;;~···········l········· ....... ·······················~·;·:~;~:·~~1··················.....;.;.:~;~:~~ ..···················..;·;·:;~;:~;t··....·················;~.:;~~.:~;
BlDTOTAL $190,292.00 $225,319.43
$8,820.00
$5,1
...................................
$10,000.00
$12,440.oo~
......................L....................................................................i.........................................
$17,000.00
$11 659 OO~
' . 1 $23,000.00
Board of Coun Commissioners
~============== P.O. Box 6005 • Bend, OR 97708-6005
1300 NW Wall St, Suite 206· Bend, OR 97701-1960
(541) 388-6570· Fax (541) 385-3202
WINW. deschutes. org
board@deschutes.org
Tammy Baney
Anthony DeB one
April 1, 2015 Alan Unger
Sent via facsimile (541) -385-6587 & First Class Mail
Deschutes Construction Corporation
PO Box 6074
Bend, OR 97708
RE: Southwest Transfer Station Trailer Bay and Bin Storage Improvements Project
NOTICE OF INTENT TO AWARD CONTRACT
On Wednesday, April 1, 2015, the Board of County Commissioners of Deschutes
County, Oregon, considered proposals for the above-referenced project. The Board of
County Commissioners determined that the successful bidder for the project was
Deschutes Construction Corporation of Bend, Oregon with a bid of One Hundred Ninety
Thousand Two Hundred Ninety Two and 00/100 Dollars ($190, 292 .00)
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid or proposal for the project. Any firm or person which
believes that they are adversely affected or aggrieved by the intended award of contract
set forth in this Notice may submit a written protest within seven (7) calendar days after
the issuance of this Notice of Intent to Award Contract to the Board of County
Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300
NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will
expire at 5:00 PM on Wednesday, April 8, 2015.
DC 201 " 10 6
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Deschutes Construction Corporation
April 1, 2015
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on April 13, 2015 before the
Board of County Commissioners of Deschutes County Oregon, acting as the Contract
Review Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon
97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the County unless the Board of
County Commissioners for good cause, rescinds this Notice before the expiration of the
protest period. The successful bidder on a Deschutes County project is required to
execute three (3) copies of the Contract, which will be provided when the bids are
finally determined. In addition to the execution of Contract, the contractor will be
required to provide a performance bond, payment bond, and certificate(s) of insurance
with endorsements naming Deschutes County as an additional insured.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to the Contractor
along with a notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Anthony DeBone, Chair
Enclosures: OAR 137-047-0610
cc w/enc: Transmitted by First Class Mail, Facsimile and E-Mail on April 1, 2015 to
See attached List
I
I
I 1
I
The Oregon Administrative Rules
DEPARTMENT OF JUSTICE
DIVISION 47
Public Procurement for Goods or Services
137-047-0610
Notice of Intent to Award
(1) Notice of Intent to A ward. The Contracting Agency shall provide Written notice of its intent to Award to all
Bidders and Proposers pursuant to ORS 279B.135 at least seven (7) Days before the Award of a Contract, unless the
Contracting Agency determines that circumstances require prompt execution of the Contract, in which case the
Contracting Agency may provide a shorter notice period. The Contracting Agency shall document the specific
reasons for the shorter notice period in the Procurement file.
(2) Finality. The Contracting Agency's Award shall not be fmal until the later of the following:
(a) The expiration of the protest period provided pursuant to OAR 137-047-0740; or
(b) The Contracting Agency provides Written responses to all timely-filed protests denying the protests and
affIrming the A ward.
Stat. Auth.: ORS 279A.065 & ORS 279B.135
Stats. Implemented: ORS 2798.135
Hist.: DOJ 11-2004, f 9-1-04, cert. ef. 3-1-05
137-047-0740
Protests and Judicial Review of Contract Award
(I) Purpose. An Offeror may protest the Award of a Contract, or the intent to A ward of a Contract, whichever occurs
fmt, if the conditions set forth in ORS 279B.410(1) are satisfied. An Offeror must file a Written protest with the
Contracting Agency and exhaust all administrative remedies before seeking judicial review of the Contracting
Agency's Contract Award decision.
(2) Delivery. Unless otherwise specified in the Solicitation Document, an Offeror must deliver a Written protest to
the Contracting Agency within seven (7) Days after issuance of the notice of intent to Award the Contract.
(3) Content of Protest. An Offeror's Written protest shall specify the grounds for the protest to be considered by the
Contracting Agency pursuant to ORS 279B.41 0(2).
(4) Contracting Agency Response. The Contracting Agency shall not consider an Offeror's Contract Award protest
submitted after the timeline established for submitting such protest under this rule, or such different time period as
may be provided in the Solicitation Document. The Contracting Agency shall issue a Written disposition of the
protest in a timely manner as set forth in ORS 279B.41O(4). Ifthe Contracting Agency upholds the protest, in whole
or in part, the Contracting Agency may in its sole discretion either Award the Contract to the successful protestor or
cancel the Procurement or solicitation.
(5) Judicial Review. Judicial review of the Contracting Agency's decision relating to a Contract Award protest shall
be in accordance with ORS 279B.415.
Stat. Auth.: ORS 279A.065 & ORS 279B.41 0
Stats. Implemented: ORS 279B.41 0 & ORS 279B.415
Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05
Bidders' List
Southwest Transfer Station Trailer Bay and Bin Storage Improvements Project
Deschutes Construction Corporation
PO Box 6074
Bend, OR 97708
(541) 382-6568
FAX: (541) 385-6587
e-mail Address:info@dccoregon.com
JAL Construction, Inc.
PO Box 6269
Bend, OR 97708
(541) 389-1236
FAX: (541 ) 389-6568
e-mail address:bid@ial-gmi.com