HomeMy WebLinkAboutDoc 204 - Intent to Award - Printing SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 1, 2015
DATE: March 27, 2015
FROM: Renee Warner Property & Facilities 388-6590
TITLE OF AGENDA ITEM:
Board action to sign Notice of Intent to Award Contract letter for printing services, Document 2015
204.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County issued a RFP for printing services. A select committee comprised of representatives
from several county departments reviewed the proposals and selected Sagebrush Printing, Inc.
FISCAL IMPLICATIONS:
Annual expenditure of$75,000
RECOMMENDATION & ACTION REQUESTED:
Board approval and signature of Document No. 2015-204.
ATTENDANCE: Renee Warner, Operations, Property & Facilities
DISTRIBUTION OF DOCUMENTS:
Renee Warner
Board of Coun Commissioners
P.O. Box 6005 • Bend. OR 9770B-6oo5
1300 NW Wall St. Suite 206 • Bend. OR 97701-1960
(541) 3BB-6570· Fax (541) 385-3202
www.deschutes.org
April 1, 2015 board@deschutes.org
Tammy Baney
Anthony DeBone
Alan Unger NOTICE OF INTENT TO AWARD CONTRACT
On March 25, 2015 the committee comprised of representatives from several county
departments considered proposals from providers who are willing to contract as a qualified
provider to supply printing services to Deschutes County. This committee determined that the
successful bidder was: Sagebrush Printing Inc.
This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute (ORS)
279B.135. A copy of this Notice of Intent to Award is being provided to the firms or individuals
that submitted a proposal for this service. See attached list. Any firm or person who believes
that they are adversely affected or aggrieved by the intended award set forth in this Notice,
may submit a written protest within seven (7) calendar days after the issuance of this Notice of
Intent to Award to the Board of County Commissioners of Deschutes County, Oregon, at the
above address. The seven (7) day protest period will expire at 5:00pm on April 8, 2015.
Any protest must be in writing and specify any grounds upon which the protest is based. If a
protest is filed, a hearing will be held no sooner than 1O:00am on April 15, 2015, before the
Board of County Commissioners of Deschutes County, Oregon, acting as the Contract Review
Board, at Deschutes County Services Center, 1300 NW Wall St., Bend, Oregon, 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes
an Award of Contract without further action by the Board of County Commissioners unless the
Board, for good cause, rescinds this Notice before the expiration of the protest period. The
successful bidder on a Deschutes County project is required to execute the Contract. In addition
to the execution of Contract, the Contractor will be required to provide applicable certificate(s)
of insurance.
2015-204
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
If you have any questions regarding this Notice of Intent to Award Contract, or the procedures
under which the County is proceeding, please contact Renee Warner, 541-388-6590.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, COMMISSIONER
ALAN UNGER, COMMISSIONER
TAMMY BANEY, COMMISSIONER
KM Printing LLC, DBA Miller's Minuteman Press
Richard Keiser, Area Sales Manager
11195 Dolfield Blvd.
Owings Mills, MD 21117
Xpress Printing
Jeff Swales, General Manager
664 West Hood Street
P.O. Box 904
Sisters, Oregon 97759
Bend Rubber Stamp and Printing Company
Philip DeGree, Owner
933 NW Bond Street
P.O. Box 5213
Bend, Oregon 97701
PressPros Printing Company
Debra Peterson, Account Manager
1132 NE 2nd Street
Bend, Oregon 97701
Minuteman Press Cascades
Renee Mansour, Owner
875 SE 3rd Street Suite 100
Bend, Oregon 97702
Action Print
Mike Lancaster, Owner
632 NE First Street
P.O. Box 6328
Bend, Oregon 97708
Sagebrush Printing Inc.
Karen Merlich-Glynn, President
1151 SE Centennial Court #4
Bend, Oregon 97702