HomeMy WebLinkAboutRes 024 - Amending Imprest - Change Fund - FairDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April lQ, 2015
Please see directions for completing this document on the next page.
DATE: April 8,2015
FROM: Wayne Lowry ~~Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2015-024, amending the authorized balances in the Imprest
Accounts and the Change Fund at the Fair & Expo Center.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2015-024 to increase the authorized balances of the Imprest Accounts
and the Change Fund at the Deschutes County Fair & Expo Center, currently totaling $lO,OOO to a new
totalof$16,700.
FISCAL IMPLICATIONS:
Adequate funds are available.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2015-024.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Dan Despotopu10s, Fair & Expo Center 548-2711
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Amending the Authorized Balances *
of the Imprest Accounts and the Change Fund at * RESOLUTION NO. 2015-024
the Deschutes County Fair & Expo Center *
WHEREAS, the Deschutes County Fair & Expo Center is authorized to have a Change Fund in the
amount of $3,000, an Imprest Checking Account balance of $5,000 and an Imprest Petty Cash Account in the
amount of $2,000; and,
WHEREAS, it has been determined that the Deschutes County Fair & Expo Center requires a balance of
$10,000 in the Imprest Checking Account, a balance of $6,000 in the Change Fund, and an Imprest Petty Cash
Account in the amount of $700, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That a check in the amount of $3,700 be drawn and deposited into the Imprest Checking
Account and that $1,300 of the Imprest Petty Cash Account be deposited into the Imprest Checking Account in
order to have an Imprest Checking Account balance of$lO,OOO ($5,000 + $3,700 + $1,300).
Section 2. That a check in the amount of $3,000 be drawn to increase the Change Fund to $6,000.
DATED this ___th day of April 20, 2015.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 1 OF 1 -RESOLUTION NO. 2015-024 (04/20115)
Lacy Nichols
From: Jeanine Faria
Sent: Tuesday, April 07, 2015 5:07 PM
To: Lacy Nichols
Subject: FW: Imprest Accounts and Change Fund
Attachments: 4943_001.pdf
Dan is in agreement with this Resolution. The agenda and the resolution are in the Resolutions 2014-2015 file under
Resolution No. 2015-xxx. Please finalize and get it on the Board's agenda.
Thanks.
Jeanine
-----Original Message----
From: Jeanine Faria
Sent: Monday, April 06, 2015 4:43 PM
To: Dan Despotopulos
Cc: Wayne Lowry; Lacy Nichols
Subject: Imprest Accounts and Change Fund
Dan,
Here is a draft of the resolution authorizing the changes in the Imprest Accounts and the Change Fund. Please review to
verify that I've interpreted your memo correctly.
As I mentioned in my voice mail, the resolution authorizing the temporary changes to the Checking and Change Funds
will be done in conjunction with the creation of the Change Fund for the gates.
Jeanine
541-385-1411
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