HomeMy WebLinkAboutRes 028 - Transf Appropr - Road FundsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 2Il. 2015
Please see directions for completing this document on the next page.
DATE: April 8, 2015
FROM: Wayne Lowry ~< Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2015-028, transferring appropriation from Road Fund
Contingency to Transfers Out in the Road Improvement Reserve Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2015-028. The payment received from Syncopation, related to the
Burgess-Day-Pine Forest road improvement should be accounted for the in the Road Fund. In order to
transfer the resources, an increase in the Transfers Out category is necessary. The Road Improvement
Reserve Fund (335) will be inactivated effective June 30, 2015.
FISCAL IMPLICATIONS:
A transfer of appropriation from Road Fund Contingency to Transfers Out in the Road Improvement
Reserve Fund is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2015-028.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Chris Doty, Road Department 322-7105
REVIEWED
LEGAL COUNSEL
For Recording Starn Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2014-2015 RESOLUTION NO. 2015-028 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached IS a request from the Road Department requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 325-5000-501.97-01 Deschutes County Road Fund,
Contingency $ 11,600
TO: 335-5000.491.96-59 Deschutes County Road Improvement Reserve Fund,
Transfers Out, To Road Fund (325) $ 11,600
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____---day of April, 2015.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEB ONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGF 1 OF I-RESOLCTION NO. 2015-028 (04i20i 15)
Lacy Nichols
From: Chris Doty
Sent: Tuesday, March 24, 2015 11 :07 AM
To: Wayne Lowry; Lacy Nichols
Cc: Jeanine Faria; Kristi Putschler; Susan Bailey
Subject: FW: Close out of Fund 335
Attachments: Appropriation Transfer Fund 335.xls
WL/LN:
Please accept the attached appropriation transfer request as our request for Finance to prepare a resolution to transfer
the appropriation as noted. Thanks.
Chris Doty, PE/PTOE, Director
Deschutes County Road Department
61150 SE 27th Street / Bend, OR 97702
0: 541.322.7105/ C: 541.279.1134
Chris. Doty@co.deschutes.or.us
-----Origi na I Message----
From: Jeanine Faria
Sent: Thursday, March 19,20153:56 PM
To: Chris Doty
Cc: Wayne Lowry; Lacy Nichols
Subject: Close out of Fund 335
In order to transfer the resources remaining in Fund 335 "Road Improvement Reserve" to Fund 325, it will be necessary
to increase the appropriation. Please review the attached and modify as necessary. Then, please send an email (with
the Excel file attached) to Wayne, with a copy to lacy, requesting that Finance prepare a resolution to transfer the
appropriation.
Thanks.
Jeanine
Deschutes County Finance
541-385-1411
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Deschutes County
Appropriation Transfer Request
Line Number Category Description
Item (HTE 14 digit code)
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
1 335-5000-491.96-59 Transfers Out To Road Fund (325)
2 325-5000-501-97.01 Contingency Contingency
TOTAL
Current
Budgeted
Amount To (From)
Revised
Budget
1,000 11,600 12,600
1,936,501 (11,600) 1,924,901
1,937,501 -1,937,501
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The payment received from Syncopation, related to the Burgess-Day-Pine Forest road improvement should be
accounted for in the Road Fund. In order to transfer the resources, an increase in the Transfers Out category is necessary.
Fund 335 will be inactivated effective June 30, 2015.
Fund:
Dept:
Requested by:
Date:
Road Improvement Reserve
Road Department
Chris Doty