HomeMy WebLinkAboutRes 037 - Transfer Appropr - Sheriff OfficeDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701·1960
(541) 388·6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 29, 2015
Please see directions for completing this document on the next page.
DATE: April 16,2015
FROM: Wayne Lowry ~I Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2015-037, transfer of appropriations in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2015-037 transferring appropriation from Contingency to the Capital
Outlay and Materials & Service categories in the Sheriffs Office Fund due to higher than anticipated
expenditures for the following: 1.) Roof repair in the Administration building due to age and water
leaks 2.) Professional medical services for inmates 3.) Restoration required in an older section of the
Adult Jail 4.) Medical supplies for inmates 5.) Grant monies received from Homeland Security
6.) Purchase of an irrigation system for the Small Animal Rescue Facility 7.) Purchase of security
fencing at the Work Center 8.) Purchase of an additional vehicle for inmate transportation 9.) Purchase
of communication equipment for the Jail and a metal detector for Court Security 10.) Purchase of a
concealed handgun license printer.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay and Materials & Services in the
Sheriffs Services, Adult Jail, Emergency Services, Patrol and Other Law Enforcement Services
departments totaling $470,819 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2015-037.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
James Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2014-2015 * RESOLUTION NO. 2015-037
Deschutes County Budget and Directing Entries *
WHEREAS, attached IS an e-mail from the Sheriffs Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriff's Office,
Contingency $ 470,819
TO: 255-1700-421.43-20 Deschutes County Sheriffs Office,
Sheriff Services, Building/Grounds Repair $ 66,000
TO: 255-3700-423.33-75 Deschutes County Sheriffs Office,
Adult Jail, Medical $ 40,000
TO: 255-3700-423.43-20 Deschutes County Sheriffs Office,
Adult Jail, Building/Grounds Repair $ 40,000
TO: 255-3700-423.61-46 Deschutes County Sheriffs Office,
Adult Jail/Medications & Drugs $ 30,000
TO: 255-3900-421.59-03 Deschutes County Sheriffs Office,
Emergency Services, Local Grants $ 159,030
TO: 255-3900-421.66-58 Deschutes County Sheriffs Office,
Emergency Services, Radios $ 50,220
TO: 255-3400-421.94-35 Deschutes County Sheriff s Office,
Patrol, Operating Equipment $ 6,800
TO: 255-3700-423.93-45 Deschutes County Sheriffs Office,
Adult Jail, Fencing $ 6,589
PAGE 1 OF 2-RESOLL TIO!'> '1O. 2015-037 (04/29115)
TO: 255-3700-423.94-22 Deschutes County Sheriffs Office,
Adult Jail, Automobiles & SUV s $ 8,014
TO: 255-3700-423.94-35 Deschutes County Sheriff s Office,
Adult JaiL Operating Equipment $ 58,712
TO: 255-4400-421.94-41 Deschutes County Sheriffs Office,
Other Law Enforce, Computer Hardware $ 5,454
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of April, 2015.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2-RI'SOLLTION NO. 2015-037 (04/29115)
Lacy Nichols
From: James Ross
Sent: Tuesday, April 14, 2015 1:22 PM
To: lacy Nichols; Wayne lowry; Jeanine Faria
Cc: Beth Raguine
Subject: Appropriation Transfer
Attachments: Appropriation Transfer Fund 255 Dept Adj Year End .xls
The attached Sheriff's Office Fund 255 Appropriation Transfer reflects the March forecast. Due to unplanned Grant
expenditures and other emergency expenditures, adjustments need to be made to the Material and Services and Capital
Appropriations budgets for Fund 255. If you have any questions on any of the line items please call me.
Thank you.
1
I
Deschutes County
Appropriation Transfer Request
Item Line Number
Item (HTE 14 digit code)
1. 255-1700-421.43-20
2. 255-3700-423.33-75
3. 255-3700-423.43-20
4. 255-3700-423.61-46
5. 255-3900-421.59-03
6. 255-3900-421.66-58
7. 255-3400-421.94-35
8. 255-3700-423.93-45
9. 255-3700-423.94-22
10. 255-3700-423-94-35
11. 255-4400-421.94-41
12. 255-4500-501-97.01
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt, Temp
Contingency) Help, Computer Hardware)
M&S Building/Grounds R&M
M&S Medical
M&S Building R&M
M&S Medication and Drugs
M&S Local Grants
M&S Radios
Capital Operating Equipment
Capital Improvements/Fencing
Capital Automobiles and SUVs
Capital Operating Equipment
Capital Computer Hardware
Contingency Contingency
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Unplanned Main Office roof repair due to age and water leaks
2. Additional inmate professional medical services
3. Additional restoration of dorms in older section of Jail
4. Additional inmate medical pharma supplies
5. Homeland Security Grant received after budget was adopted
6. Homeland Security Grant received after budget was adopted
7. Unplanned purchase of irrigation system for Small Animal Rescue Facility
8. Unplanned purchase of security fencing at work center
9. Unplanned purchase of used inmate transport vehicle
10. Unplanned purchase of Jail Communication Equipment and Court Security metal detector
11. Unplanned purchase of new concealed handgun licience printer due to equipment failure
12. Contingency Funds will be transferred to the Department Budget.
Fund: 255
Dept: 1 IUU ~4UU ~IUU ~\:IUU 44UU
Requested by: Jim Ross
Date: 04/14/15
Current
Budgeted Revised
Amount To (From) Budget
5,000 66,000 71,000
85,000 40,000 125,000
40,000 40,000 80,000
45,000 30,000 75,000
-159,030 159,030
2,500 50,220 52,720
9,000 6,800 15,800
-6,589 6,589
-8,014 8,014
20,900 58,712 79,612
7,140 5,454 12,594
4,916,744 (470,819) 4,445,925
5,131,284 -5,131,284