HomeMy WebLinkAbout2015-04-20 Work Session Minutes
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 1 of 14 Pages
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 20, 2015
___________________________
Present were Commissioners Anthony DeBone, Tammy Baney and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; David Givans, Internal Auditor; Judith Ure,
Administration; and for a portion of the meeting, Susan Ross and James Lewis,
Property & Facilities; David Givans, Internal Auditor; Ashley Beatty, District
Attorney’s Office; Dave Doyle and Laurie Craghead, County Counsel; and ten
other citizens including media representative Ted Shorack of The Bulletin.
Chair DeBone opened the meeting at 1:30 p.m.
___________________________
1. Discussion of Grant Application.
Ashley Beatty gave an overview of the application, which is for a violence
against women grant. This would address some gaps in service in the County,
in particular for a bilingual domestic violence investigator. The grantee is the
federal Violence Against Women Association. An investigator position
currently exists under the District Attorney; this would expand it to full-time.
The position would be evaluated after the grant concludes, and other agencies
have already indicated they are supportive. They will know about the award in
June.
Tom Anderson said this is not in the next proposed budget, but can be included.
Advertising for these types of positions include the caveat it is grant funded.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 2 of 14 Pages
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
2. Presentation/Update by Bend Metro Park & Recreation District.
Scott Wallace and Don Horton gave an overview of the presentation; along with
City of Bend Manager Eric King, and Sally Russell of the Bend City Council.
The focus is on Mirror Pond and its future. This has been discussed for at least
a decade, relating to sediment build-up and how to handle this ongoing
problem. The last time it was dredged was in 1984. Various committees have
been formed to deal with this situation. Bend Park & Recreation District is the
largest adjacent property owner to the Pond so is heavily involved.
Discussions have taken place but not much action has occurred, so the District
tried to push for more activity on the process. In 2013, they approached the
public for input and drew up some plans for how to handle the Pond. There are
various private and public entities involved.
Most want to preserve the Pond with some environmental considerations,
attempting to not burden the public or any entity with an unfair amount of the
cost involved. The committee has begun to answer some of the questions about
a path forward. The governing bodies are on board with the concept at this
point and are discussing strategies for funding.
Representative Buehler has introduced HB 3283, which has a committee
hearing tomorrow, in order to pursue lottery fund bonding for this process.
Don Horton said that the community was split on how to handle the Pond. A
designer dredge project would mean placing some sediment in parts of the pond
to have more of a natural river state. About 4,000 people provided input. In
general, the environmental community is supportive. The City’s storm drains
empty into the Pond and this should be addressed as well.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 3 of 14 Pages
He referred to an oversized drawing of the Pond and the area around it. There
will always be an issue with sediment being deposited. They may be able to
create some public space around the powerhouse structure. Riparian restoration
can be included as well as public access to the water. They are working on a
public-private partnership, and funding could come from development of a
building in an urban renewal district scenario.
Some properties along the river are publicly owned while others are not. HB
3283 is an economic development bill to help with this project. Funds were
requested two years ago. They would like to be further along with the project
but this current funding will not be available for three years, if awarded.
He asked for support from the Board while they attempt to get more support
from those on the City Council who are not yet behind it.
Mr. King said the City was previously stopped at the dredge/no dredge part of
it. There are other models to look at, including what was done in Portland.
Some Bend councilors are concerned about the extent of development. The
highest and best use next to the river is not parking lots.
Ms. Russell stated that the Council was concerned about how intense the
development should be. Mr. Horton said the District has been dealing with the
overall picture.
Mr. Weber said that it is important to recognize that the pond management/
sediment issue needs to be on a parallel path and be addressed as soon as
possible next year. The negations with PacifiCorp are critical to this. The ad
hoc committee needs to concentrate on the sediment issue.
Commissioner Baney asked if lottery funds could be used for the pond issue.
Mr. Horton replied that those funds, if awarded, would not be coming that fast.
The community also is not supportive of another bond. In addition, removing
one dam will not address the concerns of those who want to have a free-flowing
river, which is not possible with the necessary water users. Many people
consider the Pond iconic and want it to remain.
Mr. Anderson asked about the private-public partnership and if there is a master
plan for this. Mr. Horton stated that they could not take all the parking areas
without replacing them somehow. There is no phasing plan at this point.
Parking is a big concern of the downtown business owners as well.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 4 of 14 Pages
Mr. Anderson asked if they would solicit a master developer. Mr. Horton stated
they probably would need to do so, to analyze the needs so they can build
appropriate space. Ms. Russell stated that the Council wants to be involved in
this as well.
Chair DeBone asked what they want from the Board at this time. Mr. Horton
said they need support with the House Bill to move it forward for funding.
They want to be sure they have a community consensus of the overall plan, with
the understanding that there will be some change.
Commissioner Baney said that if the funds don’t come to this community, there
will be no chance for these lottery funds for a couple of years. These are capital
dollars that don’t affect the other funds going to the counties. The funds will go
to someone.
Commissioner Baney likes the riparian changes and ideas of redevelopment, but
wants to support the vision of BMPRD and the community. Proper planning
and details are important. In the letter of support, she would like to see it
acknowledged that she wants to see the Council more united. They need to be
sure these concerns are addressed. Chair DeBone said there is no down side to
getting funds for planning. Commissioner Unger stated that there needs to be
competitive balance. It is good that they can keep the Pond but also have a
river, and are seeking ways to pay for this. He supports the good work that has
been done and the lottery funds are well suited for this purpo se.
Chair DeBone added that he is not comfortable with lottery funds in general
because those who can least afford it often purchase the tickets. Commissioner
Baney said she feels some of this money should go to help the most vulnerable
populations. All agencies have a responsibility to these people, and housing
and transportation are fundamental needs that are not being met. She has never
seen the need greater than it is now. Economic development to her means in
part addressing the lack of suitable housing.
Mr. Horton stated that the District is not allowed to make decisions regarding
housing. SDC’s might be waived, but that is sometimes not appropriate. Mr.
Weber stated that all public agencies have a role in this issue.
BANEY: Move signature of a letter of support for HB 3283.
UNGER: Second.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 5 of 14 Pages
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
3. Finance Update.
Wayne Lowry stated that the investment report shows things going well with
the portfolio, with the yield creeping up each month. By October, they should
have a nice array of investments that can earn more than they are now. The
market is somewhat variable at this time.
There are about 40 positions vacant, which is typical. Some are at 911, most
others at Health and the Sheriff’s Office.
The Clerk’s projected revenue is much higher than it has been in a while, about
$300,000 ahead of the estimate.
Community Development is still strong and will end the year with about $1.6
million, with much being used to build up reserves.
The Road fund will be better because the forest receipts bill was approved.
They may get another $800,000 this year and about $1.2 million next year. It is
not known if this will affect PILT or SRS payments in the future.
Regarding Solid Waste, it is ahead of projection, but so far, they have not
decided to be open on Sundays again. The reserves needs should be addressed
pertaining to the next twenty or so years. This will be discussed at the budget
meetings. Mr. Anderson said it is more than just the current revenue stream;
they need to focus on some big future obligations.
Liabilities are about $200,000 more than budgeted in Risk, but the ending
balance should be lower than budgeted. Erik Kropp said that some of this is
workers compensation claims. Usually it runs about $40,000 per month, but
this year they had two very high claims.
The Health Benefits Trust is on track and doing well.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 6 of 14 Pages
The Fair and Expo Center’s food and beverage fund is generating more revenue
than the previous arrangement. The beginning fund balance at the start of the
year was zero, but it should be about $143,000 positive this year. There are a
lot of new events being booked. Some of this might be because of increased
advertising through the new 1% room tax.
4. Video Lottery Fund Prioritization.
Judith Ure spoke about the status of lottery funds for 2015-17, which is a bit
larger than this year but not by much. Third quarter revenue was lower than
expected and fourth quarter may be similar. She is using conservative numbers
for next year.
___________________________
EDCO provided a worksheet and they are asking for a little less this coming
year. They are not asking for coverage for Founder’s Pad and venture capital
projects. Commissioner Unger said other counties hire people to handle
economic development, but it is better to use a private entity with more
community support. Chair DeBone stated this is positive for the region and he
supports it being an annual decision.
___________________________
The Sunriver Chamber of Commerce is getting about $21,000 now, but they
want $100,000 more to fund their staffing requirements. Mr. Anderson told
them they needed to be specific about what they would do with additional
funding. Commissioner Unger stated that they should boost their website, and
better define their mission. They are very different from other chambers.
Commissioner Baney said that COVA is in the same area now. The Chamber
seems to want to be a visitor center as well. Mr. Anderson would like to use
room tax funds for at least what they are getting now, per the COVA agreement
last year. After COVA created a visitor center in Sunriver, the Sunriver
Chamber almost went away. However, their focus should be on primary
chamber activities and local business support. They were asked to describe
activities they will continue to do relating to tourism, and there is some
information on this in their handout.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 7 of 14 Pages
Chair DeBone said the Chamber lost some continuity. They are trying to be all
things to all people, but their board changed and they don’t seem to be focused
on anything specific.
Commissioner Baney said she thought they had gotten $26,000 in the past.
COVA does not want to give them anything. Chair DeBone stated that the
Chamber needs to figure out what is of value to their members. They want
local businesses to be successful but don’t see m to have a plan for this.
Commissioner Baney suggested giving them $30,000 total, with $20,000 at first
and $10,000 for business development; and let them figure out what to do with
it. Commissioner Unger feels they need a little something extra to try to do
more, and some should be for board development. Chair DeBone stated that the
customers are often visitors so there is a disconnect. COVA is set up for
visitors, but both are membership organizations, and a lot of tourist-related
businesses will go with COVA. These groups are competing against each
other.
Mr. Anderson said that COVA does not want the help of the Chamber. Chair
DeBone stated that there are a lot of businesses that do not depend on visitors.
Those should be the ones that the Chamber targets first.
___________________________
Shop with a Cop has received $3,000 in the past. The Board would like that
amount to remain.
___________________________
Public transit gets $5,000 per year. There is no commitment from the City of
La Pine yet on any of this cost.
___________________________
Project Connect is more mobile now, so does not need funds for an event.
___________________________
All the service partners are asking for additional funding due to increased
demand. (Ms. Ure provided a handout and referred to an on-screen
spreadsheet.)
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 8 of 14 Pages
Commissioner Unger would use the numbers from last year and see what the
bottom line is then.
Commissioner Baney stated she is proud of what the Latino Community
Association is doing. They are working on a Latino Family Empowerment
Center. The County is keeping this program alive.
The Board suggested $15,000 for each Commissioner for the discretionary
grants. They’d like to commit $20,000 for the fundraising events.
The emergency food and shelter category was $65,000.
The Board needs about $30,000 additional to stay where they were last year.
Ms. Ure said that the community grant process is fairly labor intensive, and
perhaps those funds could be used to bolster other areas. It is not a lot of
money for any of the participants. There are a lot of groups vying for the same
funds and the awards just go to a few. It is a lot of work for the applicants as
well, who have a low chance of being granted even a small amount.
Commissioner Baney said that some groups could leverage for additional
funding if they had more support. Some are service partners. Ms. Ure said that
if it is just for service partners, many would not be eligible for anything.
Commissioner Unger asked about putting those funds in the discretionary pool.
This would require less work, but a little money can expand what they can get
otherwise. Ms. Ure said they could beef up the discretionary fund or set
different categories for this.
Commissioner Baney stated that if they are not going to do the competitive
community grants, they could review what they have historically funded.
Commissioner Unger spoke about the Sisters trail issue. Oregon Solutions is
supposed to help, but the objectors won’t participate. He is trying to pinpoint
issues and figure out what can be done. Oregon Solution wants $7,000 for their
expertise. The Trail Alliance doesn’t want this discussion to be open to all. He
said he asked for $2,000 from the County, and Oregon Solutions is supposed to
get other funds. The City of Sisters doesn’t want to invest. Central Oregon
Mediation perhaps could do this instead. The NEPA process is an open process
already if it is opened up.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 9 of 14 Pages
Ms. Ure said she went with a low number for the 4th quarter. There might be
funds for this if it comes in higher, but she won’t know until the first week of
May. Alternatively, the Board could commit and take it out of the 2015 -16
funds.
Commissioner Baney stated that she wants to be supportive of what the City of
Sisters will do. She prefers that they take the lead and the Board can support
what they choose to do. They need to be engaged, as it is a community issue
overall. This needs their voice but they may not be united. She does not want
the Board to get crosswise with the Council.
Commissioner Unger stated that two support the trail, one doesn’t and another
is undecided. He said he would try to discuss this with them. However, it does
involve a lot of areas outside the City. The County would have an easier time
reaching in than the City could reaching out.
Chair DeBone asked if there is a rush to address this issue. Commissioner
Unger stated that it is in limbo and he does not want to wait much longer.
Commissioner Baney said that with Commissioner Unger taking the lead,
everyone is now contacting the Board, and she does not want to be drawn into
this. She is hearing from a lot of people who are very vocal. Much of the land
involved is federal. Commissioner Unger noted that many are from Black Butte
Ranch who don’t like visitor traffic in the summer. However, it could draw
visitors away from there if they have a way to do it. There will be a big federal
NEPA process that should address most issues.
5. Discussion regarding a Notice of Intent to Appeal to LUBA.
David Doyle said that the non-decision regarding the text amendment has been
appealed to LUBA by COID. The Board has some choices in this regard.
Accept a voluntary remand (as requested by COID);
Approve a motion to dismiss; or
Treat this as a normal LUBA appeal with briefs.
A voluntary remand allows the Board to try to reach a decision on the merits of
the text amendment. The LUBA appeal would be the traditional route.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 10 of 14 Pages
He spoke with COID representatives and the idea was that a voluntary remand
might allow for a broader community involvement in the process, similar to
mediation that was attempted previously. Perhaps additional stakeholde rs such
as farmers and the City could be involved.
Commissioner Unger supports the remand process. Policy is being made but
the process is difficult. The project is in a neighborhood, and it all started with
past counsel and management at COID. They wanted to see something more
collaborative but this did not work and they could not reach agreement. He
wondered how this can move forward.
If the Board is entertaining a remand, he would like to have this put in abeyance
for nine months until Jan. 2016, to give the District a chance to look at the
bigger picture regarding diversions, a systems improvement plan, the value of
the projects, and to recognize the needs of all. This is an urban area. If this
stays as it is on the table, it will go nowhere and both sides will have ongoing
legal expenses. Perhaps project funds could be reprioritized to a project that is
more of a demonstration and with more collaboration.
It is important to the districts to have certainty in how water is transmitted .
There are a lot of issues regarding environmental aspects. The basin plan for
Wickiup is meant to create better habitat. This effort takes conservation in a lot
of different ways, including the canals, farm management, and city water use.
It will take two years for a plan to move forward. If discussions could be
redirected towards the positive, from diversion on, they could look at the bigger
picture in a collaborative way. Anything having to do with hydro gets into this
anyway. They can talk about what is a conditional use or compatibility.
He referenced Thornburgh and how it got stopped due to conditional use issues.
They need to see the big picture and help each other in the long run with all the
water needs, recognizing some personal values and responsibilities will be
involved.. He proposes the remand and to allow for an abeyance to see what
can be developed in the long term.
Commissioner Baney asked if the pilot project could be used elsewhere.
Commissioner Unger stated that the water conservation element was supported
and some also supported the hydro part of it. If the funds can be used for
another project for conservation, holding off on the decision keeps the money
available.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 11 of 14 Pages
Chair DeBone supports a voluntary remand. He wants to see the options and
what could be done outside of this gridlocked issue. More community
conversation would be helpful.
Commissioner Unger would like to push it o ut, redirect the conservation in a
positive way, and perhaps demonstrate a better process elsewhere. The text
amendment relates to other areas as well.
Commissioner Baney stated that they can hope for something better, but she
wonders if it will be different. She worries that during that time the cost to the
property owners may not be fair. She wants COID to be successful, and knows
water needs to be saved. This is an important issue. She also believes in
renewable energy. However, it is still water going into a hydro facility. Code
states hydro is a conditional use. She feels they cannot disregard this
designation, that it is not an allowed use. The Code is not part of a popularity
contest. State land use is specific and LUBA confirms this. She is happy to
call this back, but doesn’t want to have the property owners stuck in limbo.
This is a toxic issue. This project is too closely related to a hydro facility.
Commissioner Unger agreed that this is a challenge, but they need to step back
from a project in a neighborhood. There needs to be a better solution than they
have today.
Commissioner Baney wonders about the merits of a delay. Commissioner
Unger understands this concern but it is part of the bigger p roblem. It would be
good if all could see the direction it is going, perhaps moving out further.
Commissioner Baney said they have a path today, which is a conditional use
permit. Commissioner Unger stated that the amendment has value in that it
would offer some certainty. There needs to be more discussion on how to
approach this issue. It needs to be done in a larger context than just this project.
Mr. Doyle said COID would like it in abeyance while they investigate other
options and to have funding remain in place. Usually it would be within ninety
days, but it is up to the applicant to waive the timeframe.
Commissioner Baney feels that this is leading to a 2 to 1 vote. They already
afforded a delay. If this helps to get to a decision, she supports it, but not
necessarily waiting another nine months.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 12 of 14 Pages
Commissioner Unger stated that this needs to be part of a bigger look that has
not been examined. Both sides took time out, but could not agree. There needs
to be an opportunity to look bigger.
Chair DeBone supports a remand and is not worried about the timefra me. The
hydro project is the next discussion.
Commissioner Baney stated they allowed a delay previously. Chair DeBone
stated he had hoped that they could mediate or agree, but there was no common
ground. They are not going to agree on everything, but he thinks there are still
some facts that can be discussed.
Commissioner Unger thinks in nine months they can look at how to use their
funding differently. They need to start at the diversions and work their way
through the basin plan. He believes there is a loss of water and something
needs to be done. They do need to consider the values of the neighbors and
perhaps can show a better way to do this. They have not had the ability to talk
beyond this in the past.
Commissioner Baney said they could look at other ways now and move the
funding elsewhere. Commissioner Unger said if this is not in abeyance, they
will have to use the funding. It is currently a placeholder for the funds.
Commissioner Baney stated if the hope is to save the money and this is a
placeholder to do that, she doesn’t see this being the vehicle. She asked if the
funds can be used elsewhere.
Commissioner Unger stated that they can use it to size a project that may
include hydro. They want to at least keep the water conservation dollars, and
these are competitive in nature. Commissioner Baney is uncomfortable using
this remand as a way to hold dollars.
Commissioner Unger noted that they have not had the chance to review the
bigger picture and the basin plan in general. This decision needs to be raised to
a higher level. They need more certainty about the funding to be able to use
those dollars somewhere.. It is unfortunate it took years to get this close to a
basin plan that is badly needed.
Minutes of Board of Commissioners’ Work Session Monday, April 20, 2015
Page 13 of 14 Pages
Commissioner Baney wants to call it up and take a vote in a normal way. She
does not want to hold this over people’s heads. Commissioner Unger wants to
give it more time. He said County Counsel could speak with the District and
find out if they can limit this timeframe. He would like to see more discussion
with the property owners as well.
Commissioner Baney stated that if it was just for water conservation, it would
already be decided. However, it includes hydro, which is a conditional use.
Commissioner Unger stated that the zone is bigger than this neighborhood. By
remanding it and allowing for more discussion, they can come to a better
outcome. The focus is too narrow.
Commissioner Baney said they could talk about excluding this particular
neighborhood. Commissioner Unger stated they could put some conditions on
this decision, but he does not want them to lose the funding and there needs to
be some decisions.
Mr. Doyle stated that the text amendment is to allow hydro as a conditional use.
Chair DeBone stated that water policy was hard even twenty years ago.
Commissioner Unger said they need to get away from the Hatfields and
McCoys scenario.
Commissioner Baney said that she is okay will calling it up but it would be a
new text amendment if there are significant changes. They can get to a vote
one way or another, allowing the applicant to do a broader study outside the
existing text amendment.
Laurie Craghead noted that they could modify the application with a new notice
and a hearing. It does not have to be a totally new application.
BANEY: Call it up and use the standard process.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
6. Other Items.
Chair DeBone said that he and Commissioner Baney read and approved a
proclamation over the noon hour declaring April 19-25 as National Crime
Victims' Rights Week. The proclamation was signed at this time.
Regarding the Redmond City Council joint meeting next week, Mr. Anderson
said there is an agenda being developed that includes an update on the
Evergreen project, the University of Oregon initiative; and Centennial Plaza.
Steve Reinke would talk about a letter of support for the 911 project. The
County could provide an update on the Unger building remodel. They could
have a joint discussion on medical marijuana dispensaries, a no shooting zone
east of town, and road networking issues.
The Commissioners said the Neighbor Impact meeting is at the same time, and
asked if the Redmond meeting could be rescheduled. Mr. Anderson will ask
and let them know.
The Board then went into Executive Session under ORS 192.660(2)( e), real
property negotiations.
Being no other items discussed, the meeting was adjourned at 5:05 p.m.
DATED this Y&-Day of ~ 2015 for the
Deschutes County Board of Commissioners.
Anthony DeBone, Chair
~k
Alan Unger, Vice Chair
ATTEST:
IsslOner ~~
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, April 20, 2015
Page 14 of 14 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, APRIL 20, 2015
1. Discussion of Grant Application -Ashley Beatty, D.A. 's Office
2. PresentationlUpdate by Bend Metro Park & Recreation District -Scott Wallace
and Don Horton
3. Finance Update -Wayne Lowry
4. Video Lottery Fund Prioritization -Judith Ure
5. Discussion regarding a Notice of Intent to Appeal to LUBA -David Doyle
6. Other Items
Executive Session, under ORS 192.660(2)(e), real property negotiations
James Lewis
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues; or other
issues under ORS 192.660(2), executive session.
Meeting dates, limes and discussion items are subjeclto change. A II meetings are conducted in the Board ofCommissioners' meeting rooms 01
J300 NW Wall SI., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is
accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6571, or
send an e-mail to bonnie.baker@deschutes.org.
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--John Hummel District Attorney
1164 NW Bond Street • Bend, Oregon 97701
[541) 388-6520. Fax: [541) 330-4691
Grand Jury Fax: (541) 330-4698
www.dcda.us
April 20th
, 2015
MEMO: Permission to Apply
Honorable Board of County Commissioners,
Deschutes County District Attorney's Office and Victim Assistance Program would like to move forward
with an application to apply for a Stop Violence against Women Association (VAWA) grant. Below will
outline the major aspects of the grant and our proposal we would like to submit at the end of this week.
Deschutes County's proposed project is asking to fund a special position entitled Bilingual Domestic
Violence Investigator. This project would meet state funding priority #1 and #2 by providing victims of
domestic violence, stalking and dating violence prompt access to services and support programs. The
specific target population is an underserved group of Spanish speaking only victims. The Bilingual
Investigator would be housed at the Deschutes County District Attorney's Office and would be utilized
by all law Enforcement Agencies within Deschutes County. This position would also assist other
jurisdictions with follow up contacts as needed.
In 2013, Deschutes County was the recipient of the Office of Violence Against Women Grant to
Encourage Arrest Policies and Enforcement of Protection Orders Programs, also known as the Arrest
Grant. Over several months in 2013, Deschutes conducted a best practice assessment following the
Praxis Int. publication entitled "Planning and Conducting a Best Practice Assessment of Community
Response to Domestic Violence." While the results acknowledged some exemplary work by dispatchers,
law enforcement and the District Attorney's Office, the "mqjor part of our findings indicated that more
police follow up would be very beneficial in the investigation and prosecution of DV crimes. Many times
patrol officers that are taking initial calls are not able to do additional follow up needed due to resources
and scheduling conflicts. It would likely be more effective and productive to have an investigator
specifically tasked to conduct follow up investigations including things like gathering prior history, taking
follow up photos, and collecting additional evidence."
Deschutes County has come together to ask for a Bilingual DV Investigator to help us meet the gap in
our services to victims of domestic violence, dating violence and stalking. This position would meet the
need specifically pointed out by our best practice assessment and improve our services to victims. This
position would specifically fall under the direct supervision of the District Attorney, John Hummel and be
housed at the District Attorney's Office with the Victim Assistance Program. This allows for the position
78th OREGON LEGISLATIVE ASSEMBLY··2015 Regular Session
House Bill 3283
Sponsored by Representative BUEHLER, Senator KNOPP, Representative WmSNANT
SUMMARY
The following summary is not prepared by the sponsors of the measure and is not a part of the body thereof subject
to consideration by the Legislative Assembly. It is an editor's brief statement of the essential features of the
measure as introduced.
Authorizes issuance of lottery bonds to finance projects, related to removal of Mirror Pond dam,
for purpose of improving habitat for fish and wildlife, restoring and protecting parks and promoting
economic development.
1 A BILL FOR AN ACT
2 Relating to funding for Mirror Pond dam removal.
3 Be It Enacted by the People of the State of Oregon:
4 SECTION 1. (1) In addition to and not in lieu of the budget authorization to issue lottery
5 bonds under ORS 286A.035, for the biennium beginning July 1, 2015, at the request of the
6 Oregon Department of Administrative Services, after the department consults with the Bend
7 Park and Recreation District, the State Treasurer is authorized to issue lottery bonds pur
8 suant to ORS 286A.560 to 286A.585 in an amount that produces $5 million in net proceeds and
9 interest earnings for the purposes described in subsection (2) of this section, plus an addi
10 tional amount estimated by the State Treasurer to be necessary to pay bond-related costs.
11 (2) Net proceeds of lottery bonds issued under this section and interest earnings in an
12 amount sufficient to provide $5 million must be transferred to the department to provide a
13 grant to the Bend Park and Recreation District. The district shall use the grant to fund
14 projects related to the removal of the Mirror Pond dam, including:
15 (a) The establishment of fish passage, the removal of sediment and the improvement of
16 stream beds, wetlands and the ecosystem.
1 17 (b) Construction of one or more parks and recreational infrastructure at Mirror Pond
i
18 and the former dam property.
19 (c) Promotion of economic development along the east bank of Mirror Pond and the for
20 mer dam property.
21 (3) The Legislative Assembly finds that the use of lottery bond proceeds pursuant to this
22 section will create jobs, further economic development, finance public education or restore
23 and protect parks, beaches, watersheds and native fish and wildlife, and is authorized based
24 on the following findings:
25 (a) Fish passage and other stream and ecosystem improvements protect watersheds and
26 native fish and wildlife.
27 (b) Development of one or more new parks and recreational infrastructure restores and
28 protects parks.
29 (c) The development of recreational infrastructure creates jobs and provides
30 infrastructure that is essential to support the development of economic opportunities.
31
NOTE: Matter in boldfaced type in an amended section is new; matter [italic and brocketed) i8 existing law ta be omitted.
New sections are in boldfaced type.
lC3626
3
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
April 20, 2015
(1) Monthly Investment Report March 2015
(2) March 2015 Financials
Investment Income i
Investments By County Function Fiscal Year 2014-15
Mar-15 I I Y-T-D
General $ 149,553,800 $ 101,196 $ 782,003
I
I --
Total Investments $ 149 ,553,800
Total Investment Income 101 ,196 782,003
Less Fee : 5% of Invest. Income (5,060) (39,100)
Investment Income -Net 1$ 96,136 $ 742,903
Municipal Debt $ 6 ,405,000 4.28%
Corporate Notes 33,921,000 22.68%
Time Certificates 2,680,000 1.79%
U. S. Treasuries 8 ,000,000 5.35%
Federal Agencies 51,930,000 34.72%
LGIP/BOTC 46 ,617 ,800 31.17%
Total Investments $ 149,553.800 100.00%
Total Portfolio: By Investment Types
Municipal
Debt
4 .3% Corporate
Notes
22 .7%
LGIP/BOT
31.2 % '
C
Time
ertificates
1.8% u. s
Treasuries
5.3%
Federal
Agencies
34 .7 %
Yield Percentages
_E!!ZZmImJI.~
BOTe I LGIP . 0.50% 0.50%
Investments. 0.83% 0.82%
Category Maximums:
U.S. Treasuries
LGIP
Federal Agencies
Banker's Acceptances
Time Certificates
Municipal Debt
Corporate Debt
Term Minimums
0-30 days
Under 1 Year
Under 5 Years
100%
100%
75%
25%
50%
25%
25%
10%
25%
100%
Average •
0.74% 0.72%
Comoarat
24 Month Treas . ~ 0.55%
L GIP Rate ~ 0.50%
36 Month Treas u ~ 0.88%
Months to Maturity
o to 30 Days 31 .17%
Under 1 Year 40.26%
Under 5 Years 100.00%
---------------
--
----
Deschutes County Investments I1 ------~--Portfolio Management
Portfolio Details -Investments -.
March 31, 2015
-~
-1
Purchase Maturi ty 'DaysTo 1 Ra t ings Coupon Par Market Book Call
CUSIP jSec urity 1 Broker Date Date . Maturity ,Moodys ' S&P Rate YTM 365 Value Value Value Date
273-1S0017 -5 i South Valley Ban k CO , 5/20/2013 5/20/2015 49 0 .748 0 .758 200 ,000 200 ,000 200,000 . 1 UMP972002570 , Umpqua Bank 61712014 61712015 67 0 .400 0.406 240,000 240 ,000 . 240,0001 .
3692G5F7 1 General Electric -Corporate N CASTLE 9/17 /2013 6/30 /2015 90 AA+ A I 2.375 0.865 1,400,000 1,406 ,678 , 1,405,174 , .
36962G5F7 I General Electric -Corporate N ICASTLE 1/10 /2014 6 /30 /2015 9O ,AA+ AI 2.375 O.SOI 545,000 547 ,600 547,513 -
SYS10316 \ Umpqua Bank 7/9 /2013 71912015 99 , , 0.500 0 .S0 7 2,000,000 2,000,000 2,000,000 I
153 1AAA 45906KOG76 Intemational Bonds for Recons ICASTLE ,12/19 /2014 9/112015 Aaa 0.443 0.457 1 1,220,000 1,217 ,035 , 1,217 ,703 i
864590AB2 ,Morgan Hill Redev-B CASTLE 1 10/1/2014 91112015 153 ,AA-1,120 0.450 ' 750 ,000 75 1,568 , 752 ,086 1
064159BA3 Bank of Nova Scotia CASTLE 1 4/3/2014 1019/2015 191 'A+ Aa2 0,750 0 ,621 540 ,000 540 ,902 540 ,363 : '
88059EGU2 ITennessee Valley Authority CASTLE 12 /4/2014 11 /1/2015 214 0.434 0.447 418 ,000 ' 416 ,717 416,922 ! -1
7427180S5 !Procter & Gamble I CA STLE 1 1216/201 3 111 /15 /2 015 228 i AA-AA3 1.800 0.430 1,000,000 1,008 ,890 I 1,008,479 1
532457AN8 Eli Lilly & Co. I CASTLE 3/24/2014 11112016 275 1AA-A2 6.570 0 .500 1,408,000 1,472,120 1,471,726 '
, ,
084670BG2 1 Berkshire Hathaway I ~ ICASTLE I 3/3/2014 2/11 /2016 316 ,AA IAa2 0.800 O.SOO ! 1,000,000 1,003 ,120 : 1,002,567 : -
17275RAC6 ,Cisco Systems Inc ICASTLE I 2127/2014 2/22/2016 327 'AA-IAI , 5.500 550 1,874 ,000 1,956 ,175 \ 1,956,148 ' 0 .1 ,
06406HCG20 IBank of New York Mellon Corp CASTLE 4/4/2014 3/4/2016 338 !A+ AI 0 .700 0 ,681 1,000,000 1,001 ,580 i 1,000,174 , 2/3/2016
3133734F6 Federal Home Loan Bank I CASTLE 5/212014 4/15/2016 380 ,AA+ :Aaa 0 .772_~ 0 .600 650,000 650,449 65 1,155 -78008K5Vl Royal Bank of Canada -rCASTLE ,11119/2014 4/19 /2016 , 384 i AA-,Aa3 2 .875 , 0.6SO 1,500,000 , 1,532,595 1,534 ,820 . -
478160AYO Johnson & Johnson ,CASTLE 11712014 5/15/2016 410 l AAA ,Aaa 2.1SO , 0 .620 . 1,529,000 1,5 58,051 1,555,019 -
3134G4WC85 Federal Home Loan Mtg Corp OA OA V 112/10/2014 512 7/2016 4 22 AA+ ,Aaa 0 .500 0.521 , 2,000,000 1,999,120 , 2,000 ,000 5/27/2015 ,
120022332 Lewis & Clark Bank I 12 /8/2014 61812016 434 I 1.000 1.014 . 240,000 . 240000 240 ,000
949746QU8 Wells Fargo Corporate Note IVINISP 2/20/2014 611512016 441 1A+ IA2 3.676 0Ts0' 1,000,000 1,035,450 . 1,034,902
949746QU8 We lls Fargo Corporate Note ·CASTLE 101212014 6 /15 /2016 441 ,A+ IA2 3 .676 0 .870 1,000,000 1,035 ,450 1,033,S09
949 746QU8 Wells Fargo Corporate Note !CASTLE 1121 1212014 61 15/2016 441 1A + :A2 3.676 0 .860 ' 1,000,000 1,035 ,450 1,033,657
686053CF4 Orea,.on School Boards Assoc ICASTLE 3/7/2 014 61 30 /2016 456 A+ !Aa2 0 .000 0.999 3,000 ,000 2,968,020 2,963,100 I
3134G4SH2 Federal Home Loan Mtg Corp CASTLE 2/9/2015 717/2016 46 3 ,AA+ :Aaa 0 .600 0 .600 3,000,000 3000,210 3,000,000 41712015
3 1359YBY2 Federal National Mtg Assn CASTLE 10116/201 4 7/1 512016 471 0.354 ' 0 .365 ' 1,693 ,000 1 680,099 1,685 ,170 I
88059EMP6 Tennessee Valley Authorit}' :CASTLE 10/29/2014 71 1512016 471 0 .490 0.507 2000,000 . 1 9 84 ,500 1,987,174 1 -
78008TLB8 Ro },al Bank of Canada !CASTLE 1 11 /~6/2014 7/20/2016 476 AA-Aa3 2.300 0.800 ' 1,630,000 ' 1,6620 13 1 1,661,570
94974BFL9 Wells Fargo Corporate Note ' OAOAV 1219/2014 7/20 /2016 -476 !A+ A2 J 1.250 _0.834 , 1,000,000 1,005 ,510 1,005,37 6
912828QXl U.S. Treasury MBS 6/19/2014 , 7/31 /2016 487 'AA-:Aaa 1.500 0.548 1,000,000 1,014 ,610 1,012,600
084670BB3 Berkshire Hathaway Inc CASTLE 1219/2014 8/15 /2016 502 AA ,Aa2 2.200 0.690 2 ,000,000 2 ,044 ,720 2 ,041 ,118
3134G56B6 Federal Home Loan Mtll Corp MBS lnl 2014 8/26 12016 513 ,AA+ Aaa 0 .580 0 .62 9 2,000,000 1,995,460 1,998 ,621 1 5/26/2015
3134G5GE9 Federal Home Loan MIg Corp ' CASTLE 12/212014 8126/2016 513 I AA+ . Aaa 0.570 0.540 . 3,000,000 3 ,000 ,510 3 ,000,840 8/2612015
3133EOUM2 Federal Fann Credit Bank I CASTLE 2123 /2015 9/9/2016 527 AA+ Aaa 0 .64 0 0 .640 2,000,000 2 002 ,560 2,000,000 9/9/2015
31359YLS4 Federal National Mtg Assn !PJ 3/5/2014 9115/2016 533 AA+ ;Aaa 0.778 0 .812 672 ,000 666 ,664 664 ,256 1
M8S 311112015 812612016 544 A+ A2 1500 1" 113 1800,000 1,808-;334' 1 810,215 -812612016 iUrG~;; CASTlE 311712015 iIJ2fSI2016 A+ A2 1500 '06S 775 :Il00 778588 779 728 112t12016
3130A1C08 Federal Home Loan Bank 'CASTLE 7/17/2014 , 9/28/2016 546 IAA+ ,Aaa 1.125 0 .728 2,000,000 2 ,006,840 2,007 ,096 9/28/2015
3130A3B45 Federal Home Loan Bank i MBS 10/28 /2014 I 10/28 /201 6 I 576 'AA+ ,Aaa 0 .700 0 .659 7SO ,OOO 750,4 13 , 750,349 10 /28/2015
912828RM4 U .S. Treasury I CASTLE 12127/20131 10 /3112016 579 1AA+ 'Aa a 1.000 0.727 1,000,0001 1,008 ,750 1,004,267
3133EEBU3 Federal Fann Credit Bank ' PJ 12/10/2014 1111412016 593 AA+ 'Aaa 0.600 0.648 2,000,000 1,999 )80 1,998 ,454 -
06050TLRI Bank of America -Corporate CASTLE 5/13 /2014 ' 11 /14 /2016 593 A 'A2 1.125 1.050 1,900,000 1,901 ,976 1,902 ,262
06050TLRI I Bank of Am erica -Corporate CASTLE 2117/2015 , 11 114/2016 593 A .A2 1.125 1,080 2,000,000 2,002 ,080 2,001,432
3133ECWV2 Federal Fann Credrt Bank CAST LE 1211712013 12171 2016 616 ,AA+ Aaa 0 .875 0.722 2,100,000 2,111 ,319 2,105,578 1
-0641590Al Bank of Nova Scotia i CASTL E 619 /2014 ' 12113/2016 62 2 A+ ,Aa2 1.1 00 0 .910 1,800,000 '--1,806 ,300 1,805,727
3136G1XP9 1 Federal National Mt~n IPJ 3/612 014 12/19/201 6 628 AA+ IAaa 0.800 0.78 8 2,000,000 2,001,560 2,000 419 5/19/2015
06406HCA5 IBank of New York Mellon Corp ;CASTLE
I
4/23 /20 14 111712017 1 657 A+ IAI 2.400 1.067 2,000,000 2,051,660 2,04 7,006 11211812016
912828SC5 IU.S. Treasury 'CASTLE I 1116/2014 1/31/2017 : 671 AA+ 'Aaa 0 .875 0 .844 2,000 ,000 2 ,013 ,120 2,001 ,132
7426510N9 I Private Expt Fdg IPJ 11/20/2014 211512017 686 1.375 0 .799 3,000,000 3 ,021,600 3,032 ,000
0641590Z6 I Bank of Nova Scotia I CASTLE 5/1/2014 3/17/2017 716 iA+ :Aa2 0 .800 0 .906 1,000,000 997 ,940 997 ,956 3/17/2016
3134G4Z76 Federal Home Loan Mtg Corp ,MBS 1218 /2014 4/7/2017 737 ' AA+ ,Aaa 1.000 1.001 2 ,000 ,000 2,000,240 2,000,000 41712015
912828SS0 U.S. Treasury WF 11 17 /201 4 4/30/2017 760 l AAA ;Aaa 0.875 0.950 2,000 ,000 2,011 ,400 1,996 ,929 1 -
3135GOZ08 j Federal National Mtg Assn PJ 10171201 4 5/16/2017 , 77 6 I AA+ 'Aaa 2.000 1.127 3,000 ,000 3 ,051,840 3,046,942 5/16/2016
3136FPYB7 Federal National Mtg Assn 'VINISP 217/2014 5 /2312017 ' 783 :AA+ l Aaa 2 .050 . 0.885 1,46 0 ,000 1,503 ,975 1495,857 1
31359MEL3 Federal Nat ional Mtg Assn !CASTLE 12123/2013 6/112017 I 792 ,AA+ IAaa 10~15 1,000,000 984 ,040 976650
31359MEL37 Federal National Mtg Assn :CASTLE 1/24/2014 6/1 /2017 . 79 2 i AA-IAaa 1.081 1.136 1 1,050,000 1,033,242 1,025,025 1
1
31771CS97 FICO Strip :CASTLE 1219/2014 6/6/2017 797 Aaa 1.0 19 1065
1
1,028,000 1,008 ,828 1 1,004,807 1
2927OCYZ2 1Bo nnevill e Power Administretio 'CASTLE 4/2412014 7/1/2017 822 :AA-Aal 1.197 1.171 670,000 671 ,179 670,393
tS42 4 7PHS3 1 South em CA Pu blic Power Autho I CASTLE 611 7/2014 7/112017 , 822 i AA-1 1.145 1.180 1,000,000 997 ,250 999 ,223
912828TM2 IU .S Treasury CAS T LE 9/10 /20 14 , 8/31 /2017 883 ; 0 .625 1.061 1,000,000 998 ,2001 989,646 1
912828TM2 U.S. Treasury CASTLE 2119 /2015 8/3 1/2017 . 883 . , 0 .625 0 .920 1,000 ,000 998 ,200 1 992 ,982
313383JB8 I Federal Home Loan Bank VINISP 112126/2013 9/2712017 910 AA+ Aaa 1.000 1.250 -1,000,000 1,002,990 993 ,938 1
3136GOC74 Federal National Mtg Assn VINISP 213 /2014 9127 /2017 1 910 ,AA+ Aaa 1.000 0.943 1,050,000 1,051,701 l 1,051 ,46 1 1 9/27 /20 15
313OA1ZK7 ,Federal Home Loan Bank MBS 5/28 /2014 11/28 /2017 0 .7SO 0.7 50 , 1,000,000 1,000,570 1,000 ,000 972 'A!o~~aa
31771KA090 I FICO Strip OAOAV 12110 /2014 11/3012017 974 ' Aaa 1.205 1.267 ' 2 ,000,000 1,948 ,940 1,934 ,780
88059FAZ4 'T ennessee Valley Authority ICASTLE 1112112014-) 12115 /2017 r 989 1AA+ 1.205 1.268 1,059 ,000 1,024 ,371 ~,932 -
981214BZ5 'NaIIDaC CASTlE 3/5J2015 .JLf2t20t8 1 ,~AA-Aa2 1600 1-490 2000000 l O10600 005953 -
3136G1AU3 Federal National Mtg Ass n VINISP 12123/2013 1/30/2018 1,035 i AA+ 0 .700 1.420 1,000,000 993 ,240 990,790 4/30/2015
31771EAL5 IFICO Strip CASTLE I 2124/2015 2/8/2018 1,044 : 1.252 i 1.318 1,260,000 1,215 ,698 1 1,214 ,235
31771EAL5 ' FICO Strip CASTLE I 2125/2015 218 12018 1,044 ' 1.25 7 1.323 740 ,000 713 ,9821 -713 ,014
3135GOVU4 I Federal National Mtg Assn VINISP 1 1/24 /2014 4/312018 1 1,098 !AA+ IAaa 1.125 1.540 1.000,000 I,OOO ,OSO 987 ,954 4~12015
313OA25R3 !Federal Home Loan Bank MB S 6/19/2014 6/19/2018 1,175 IAA+ Aaa 1.000 ' 1.026 2,000,000 2,001 ,960 1,998,392 6/19/2015
i38307JotF4 HlliIborO SO 'Pension Bonds PJ 313012015 613012018 Aa3 1732 1650 985,000 998.229 987529 --
I Federal National Mtll Assn VINISP T 1121/20141 12127/2018 1,366 AA+ IAaa 1~6BO Hm, 0.750 ' 1.820 1,000 ,000 999 ,640 977 855 6/27/2015
ILocal Govt Investment Pool 1 I 0.500 0.500 42 ,459,365 1 42 ,459,365 42,4 59 ,365 IBank of the Cascades , 1: 0.500 0 .500 4,158 ,435 4 ,158 ,435 . 4,158 ,435 , -, 1 , 1 149553,800 i 149970450 : 149 801,450 •
".
Memorandum
Date: April 13, 2015
To: Board of County Commissioners
Tom Anderson, County Administrator
From: Wayne Lowry, Finance Director
RE: Monthly Financial Reports
Attached please find March 2015 financial reports for the following funds: General
(001), Community Justice -Juvenile (230), Sheriffs (255, 701, 702), Public Health
(259). Behavioral Health (275), Community Development (295), Road (325),
Community Justice -Adult (355), Early Learning Hub (370), Solid Waste (610),
Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675), Fair & Expo Center
(618), and Justice Court (123).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
I
GENERAL FUND
Statement of Financial Operating Data
Revenues
Property Taxes -Current
Property Taxes -Prior
Other General Revenues
Assessor
County Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
Grant Projects
Total Revenues
Expenditures
Assessor
Cou nty Clerk
BOPTA
District Attorney
Tax Office
Veterans
Property Management
Grant Projects
Non-Departmental
Total Expenditures
Transfers Out
Total Exp & Transfers
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
FY 2015
Budget I Projection I $ Variance
9,549,636 69% 13,867,295 13,472,295 395,00013,195,239
11,670,753 77% 15,116,394 15,116,394 16,327,584
29,522,823 21,220,389 73% 28,983,689 28,588,689 395,000
(1,990,644) 5,448,517 (818,248) 559,180 1,377,428
10,371,843
$ 8,381,199
8,381,199
$13,829,716
109%
$
7,692,433
6,874,185
8,381,199
$ 8,940,379
688,766
$2,066,194
July 1, 2014 through
March 31, 2015 (75%
of Fiscal Year) FY 2014 I %of
Actual BudgetActual
21,906,239 22,174,164 98% a) 22,736,401
704,120 525,328 91% 576,500
1,798,004 80% b) 2,247,2992,116,386
665,762 76% c) 876,137875,381
1,276,019 1,087,848 92% 1,181,190
10,934 68% c) 16,11716,097
171,912 94% d) 182,612226,973
236,278 172,869 78% c) 222,199
44,084 43% 101,98680,787
18,000 72% 25,00091,900
-n/a 2,000
27,532,179 26,668,906 95% 28,165,441
2,741,378 72% 3,793,7703,559,750
1,025,665 67% 1,536,2101,293,531
47,730 67% 70,77759,895
5,382,874 3,924,828 67% 5,835,377
608,151 69% 877,907796,232
292,672 230,571 65% 354,989
248,054 195,372 76% 258,569
-n/a 130,054
1,432,177 775,941 68% e) 1,139,696
23,236,401
575,328
2,317,299
876,137
1,481,190
16,117
296,212
222,199
101,986
25,000
-
500,000
(1,172)
70,000
-
300,000
-
113,600
-
-
-
-
29,147,869
3,793,770
1,536,210
70,777
5,540,377
877,907
354,989
258,569
-
1,039,696
982,428
-
-
-
295,000
-
-
-
-
100,000
I Beginning Net Working Capital -Requested Budget $ 8,630,800
a) Current year taxes received beginning in October
b) PIL T received in July -$500,000
c) YTD Actual includes three quarters of A & T Grant
d) Federal and State grant and Charges for Services in excess of amounts included in the budget
e} Transfer to Personne ( Fund 650 ) will not be required.
Page 1
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
FY2014
Actual
Revenues
OYA Basic & Diversion 322,574
State Grant -
Inmate/Prisoner Housing 47,550
Jail Funding HB #2712 36,311
Food Subsidy 23,988
Interfund Grant -Gen Fund 20,000
Interest on Investments 7,611
Leases 5,200
SB #1 065-Court Assess. 17,335
Contract Payments 7,415
Discovery Fee 1,870
Case Supervision Fee -
Federal Grants 9,434
CFC Interfund Grant 125,429
Miscellaneous 909
Total Revenues 625,626
Expenditures
Personnel Services 4,887,572
Materials and Services 1,035,701
Capital Outlay -
Transfers Out 3,660
Total Expenditures 5,926,933
Revenues less Expenditures (5,301,306)
Transfers In-General Fund 5,368,346
Change in Fund Balance 67,040
Beginning Fund Balance 1,177,566
.Ending Fund Balance $ 1,244,605
July 1,2014 through
March 31, 2015 (75% of
Fiscal Year)
I %of
Actual Budget
FY 2015
Budget I Projection I $ Variance
195,375 54% a) 359,149 359,149 -
59,000 65% b) 91,379 121,002 29,623
73,800 185% c) 40,000 85,000 45,000
27,170 74% a) 36,568 36,568 -
11,780 49% d) 24,000 17,800 (6,200)
,10,000 50% a) 20,000 20,000 -
6,994 100% e) 7,000 8,700 1,700
6,000 n/a f) -9,100 9,100
17,232 287% g) 6,000 24,000 18,000
7,232 161% h) 4,500 8,000 3,500
-0% i) 3,800 -(3,800)
5,117 n/a j) -6,000 6,000
1,205 n/a k) -1,205 1,205
-n/a ---
697 68% 1,025 1,025 -
421,603 71% 593,421 697,549 104,128
3,745,453
757,504
-
2,745
73% e)
74% e)
0%
75%
5,146,491
1,021,392
1,100
3,660
5,018,809
1,013,127
-
3,660
127,682
8,265
1,100
-
4,505,702 73% 6,172,643 6,035,596 137,047
(4,084,1 00} (5, 579,222} (5,338,047) 241,175
4,026,258 75% 5,368,346 5,368,346 -
(57,842) (210,876) 30,299 241,175
1,244,605 100% 1,250,000 1,244,605 ~5,395~
$ 1,186,764 $1,039,124 $1,274,905 $ 235,781
.I Beglnnmg Net Working Capital. Requested Budget $1,271,324
a) Payments received quarterly
b) Additional grant awards. Payments received quarterly
c) Increase in prOjection due to out-of-County detention revenue
d) Decrease in projection due to detention population numbers
e) Projection based on annualizing year to date
f) Sub-lease of space to Rimrock not included in FY 2015 budget
g) State payment will exceed the amount estimated for FY 2015 budget
h) Increased projection due to more than antiCipated revenue for community service projects
i) Agreement with District Attorney's Office no longer in effect
j} Policy, requiring supervision fees, not anticipated at the time the FY 2015 budget was prepared. Projection
based on annualizing year to date Page 2
k) Increased projection due to receipt of FY 2014 funds in FY 2015
SHERIFF. Consolidated
Statement of Financial Operating Data
FY 2014
Actual
Revenues (Funds 701 & 702)
law Enf Dist Countywide 20,624,082
law Enf Dist Rural 12,526,331
Total Revenues 33,150,413
Expenditures (Fund 255)
Sheriff's Services 2,308,182
Civil/Special Units 1,132,029
Automotive/Communications 1,701,586
Investigations/Evidence 1,418,744
Patrol 8,247,222
Records 761,260
Adult Jail 14,277,113
Court Security 294,563
Emergency Services 194,888
Special Services 1,352,528
Training 506,938
Other law Enforcement Svcs 801,895
Non-Departmental 81,701
Total Expenditures 33,078,650
Revenues less Expenditures 71,763
DC Comm Syst Reserve 200,000
Transfer to Reserve Funds 200,000
Change in Fund Balance (328,237)
Beginning Fund Balance 9,553,793
Ending Fund Balance $ 9,225,556
July 1, 2014 through
March 31, 2015 (75% of
Fiscal Year)
Actual 1% of Budget
FY 2015
Budget I Projection I $ Variance
19,688,416 97% 20,365,842 21,211,880 846,038
11,648,682 91% 12,751,766 12,956,106 204,340
31,337,098 95% 33,117,608 34,167,986 1,050,378
1,845,173 75% a) 2,467,673 2,503,766 (36,093)
924,538 77% 1,192,980 1,192,880 100
1,153,267 61% 1,886,365 1,866,265 20,100
1,184,486 73% 1,627,803 1,627,703 100
6,335,687 73% b) 8,705,700 8,481,297 224,403
535,990 67% c) 798,805 769,705 29,100
11,258,189 74% d) 15,214,157 15,134,111 80,046
228,514 75% 302,867 302,767 100
332,089 187% e) 177,852 385,315 (207,463)
1,101,565 67% 1,655,424 1,655,424 -
353,779 64% 551,318 551,218 100
578,636 72% 806,044 808,120 (2,076)
54,603 75% 72,813 72,813 -
25,886,517 73% 35,459,801 35,351,384 108,417
5,450,582 (2,342,193) (1,183,398) 1,158,795
200,000 100% 200,000 200,000 -
200,000 100% 200,000 200,000 -
5,050,582 (2,742,193) (1,583,398) 1,158,795
9,225,556 120% 7,658,937 9,225,556 1,566,619
$14,276,138 $4,916,744 $7,642,158 $2,725,414
I Beginning Net Working Capital -Requested Budget $7,153,040
a) Unplanned repair of Administration Building roof for $66,000 expected to be completed by year end
b) Due to unfilled pOSitions, personnel expenditures will be less than budgeted
c) Savings from unfilled positions
d) Savings from unfilled positions will be partially offset by higher overtime and unplanned jail maintenance expenses
e) Homeland Security Grant for Communication equipment was awarded in September. Expenditures for this
equipment is offset by grant revenue in Fund 701
Page 3-A
SHERIFF· Fund 255
Statement of Financial Operating Data
FY 2014
Actual
Revenues (Fund 255)
Law Enf Dist Countywide 20,817,324
Law Enf Dist Rural 12,278.716
Total Revenues 33,096,040
Expenditures (Fund 255)
Sheriffs Services 2.308,182
Civil/Special Units 1,132,029
Automotive/Communications 1,701,586
Investigations/Evidence 1,418,744
Patrol 8,247,222
Records 761,260
Adult Jail 14.277,113
Court Security 294.563
Emergency Services 194.888
Special Services 1,352,528
Training 506,938
Other Law Enforcement SVC5 801,895
Non-Departmental 81,701
Total Expenditures 33,078,650
Revenues less Expenditures $ 17,390
July 1, 2014 through
March 31, 2015 (75% of
Fiscal Year) FY 2015
Actual I Budget Budget I Projection I $ Variance
16,542,822 65% 25,428,019 22,263,313 (3,164,706)
9.343.695 63% 14,948,526 13,088,071 {1,860,455)
25,886,517 64% 40,376,545 35,351,384 (5,025,161 )
1.845,173 75% a) 2,467.673 2,503.766 (36,093)
924,538 77% 1.192,980 1,192,880 100
1.153,267 61% 1,886.365 1,866,265 20,100
1.184,486 73% 1,627,803 1,627,703 100
6.335,687 73% b) 8,705,700 8,481,297 224,403
535,990 67% c) 798,805 769,705 29.100
11.258.189 74% d) 15.214,157 15,134,111 80,046
228.514 75% 302,867 302,767 100
332.089 187% e) 177,852 385,315 (207,463)
1,101,565 67% 1,655,424 1,655,424
353.779 64% 551,318 551,218 100
578,636 72% 806.044 808,120 (2.076)
54,603 75% 72.813 72,813
25,886,517 73% 35,459,801 35,351,384 108,417
-$4,916,744 $ $ {4,916,7441
a) Unplanned repair of Administration Building roof for $66,000 expected to be completed by year end
b) Due to unfilled positions. personnel expenditures will be less than budgeted
c) Savings from unfilled positions
d) Savings from unfilled pOSitions will be partially offset by higher overtime and unplanned jail maintenance expenses
e) Homeland Security Grant for Communication equipment was awarded in September. Expenditures for this
equipment is offset by grant revenue in Fund 701
Page 3-B
Expenditures
Sheriffs Services
Personnel
Materials & Services
Capital Outlay
Total Sheriff's Services
Civil/Special Units
Personnel
Materials & Services
Capital Outlay
Total Civil/Special Units
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
Investigations/Evidence
Personnel
Materials & Services
Capital Outlay
Total InvestigationslEvidence
Patrol
Personnel
Materials & Services
Capital Outlay
Total Patrol
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Transfer Out -Jail (D/S & Cap Proj)
Total Adult Jail
Court Security
Personnel
Materials & Services
Capital Outlay
Total Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special Services
Personnel
Materials & Services
Capital Outlay
Total Special Services
Training
Personnel
Materials & Services
Capital Outlay
Total Training
Other Law Enforcement Services
Personnel
Materials & Services
Capital Outlay
Total Other Law Enforcement Svcs
Non-Departmental
Materials & Services
Total Non-Departmental
Total Expenditures
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
July 1, 2014 through
March 31, 2015 (75% of
Fiscal Year)
FY2014 FY 2015
Actual
Actual I % of Budget Budget Projection I $ VarianceI
1,070,394 75%
965,387
1,342,795
774,779 76%
-0%-
2,308,182 1,845,173 75%
1,027,640 813,658 76%
104,389 110,880 93%
-0%-
924,538 77%1,132,029
298,200 75%
1,265,667
400,169
855,067 58%
35,750 -0%
1,701,586 1,153,267 61%
1,067,322 73%
140,761
1,277,983
117,164 74%
-0%-
1,418,744 1,184,486 73%
7,450,178 5,585,023 72%
547,770 413,604 65%
249,274 337,060 99%
8,247,222 6,335,687 73%
506,013 73%
101,963
659,297
29,976 28%
-0%-
761,260 535,990 67%
9,386,216 74%
2,069,651
11,899,534
1,551,736 76%
63,176 56,588 271%
244,752 263,649 55%
14,277,113 11,258,189 74%
284,173 221,073 76%
10,390 7,441 74%
-0%-
228,514 75%294,563
108,262 73%
25,718
169,170
223,828 751%
-0%-
332,089 187%194,888
888,842 70%
183,769
1,152,258
138,742 62%
16,500 73,980 47%
1,352,528 1,101,565 67%
289,908 70%
121,303
385,634
63,871 48%
-0%-
353,779 64%506,938
731,122 504,311 70%
70,773 62,022 76%
12,303 172%
801,895
-
578,636 72%
54,603 75%
81,701
81,701
54,603 75%
$ 33,078,650 $25,886,517 73%
1,431,828 1,431,828
1,020,745 1,071,938 (51,193)
15,100 15,100
2,467,673 2,503,766 (36,093)
1,073,870 1,073,870
119,010 119,010
100 100
1,192,980 1,192,880 100
399,334 399,334
1,486,931 1,466,931 20,000
100 100
1,886,365 1,866,265 20,100
1,470,106 1,470,106
157,597 157,597
100 100
1,627,803 1,627,703 100
7,728,332 7,505,332 223,000
636,868 628,665 8,203
340,500 347,300 (6,800)
8,705,700 8,481,297 224,403
692,244 667,244 25,000
106,461 102,461 4,000
100 100
798,805 769,705 29,100
12,675,178 12,524,178 151,000
2,039,314 2,078,314 (39,000)
20,900 76,588 (55,688)
478,765 455,031 23,734
15,214,157 15,134,111 80,046
292,715 292,715
10,052 10,052
100 100
302,867 302,767 100
147,942 147,942
29,810 237,373 (207,563)
100 100
177,852 385,315 (207,463)
1,273,721 1,273,721
223,703 223,703
158,000 158,000
1,655,424 1,655,424
416,955 416,955
134,263 134,263
100 100
551,318 551,218 100
717,594 714,507 3,087
81,310 81,310
7,140 12,303 (5,163)
806,044 808,120 (2,076)
72,813 72,813
72,813 72,813
$35,459,801 $35,351,384 $ 108,417
Page 4
LED #1 -Countywide
Statement of Financial Operating Data
FY2014
Actual
Revenues
Tax Revenues -Current
Tax Revenues -Prior
SB 1145
Sheriff Fees
Concealed Handgun License
Jail Funding HB 3194
Jail Funding HB 2712
State Grant
Prisoner Housing
Inmate Telephone Fee
Federal Grants
Work Center Work Crews
Contracts with Des County
Inmate Commissary Fees
Interest
Donations-"Shop with a Cop"
Miscellaneous
Total Operating Revenues
EXPENDITURES & TRANSFERS
DC Sheriff's Office
DC Comm Systems Reserve
Transfer to Reserve Fund
16,698,208
532,040
1,630,823
365,577
-
107,806
36,311
85,781
329,918
83,297
20,897
69,723
475,815
32,480
50,563
38,361
66,441
20,624,082
20,817,324
80,000
100,000
Total Expenditures 20,997,283
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance $
(373,200)
6,507,110
6,133,909
I Beginning Net Working Capital -Requested Budget
July 1, 2014 through March
31, 2015 (75% of Fiscal
Year)
Actual 1% of Budget
16,900,039 98% a)
376,391 104%
1,221,762 75%
258,579 123% b)
120,231 80%
107,805 100%
27,170 59%
247,375 290% c)
110,534 138% d)
29,141 36% e)
10,072 50% f)
26,882 54%
67,758 112% g)
26,302 105% h)
43,991 110%
66,268 102%
48,115 75%
19,688,416 97%
16,542,822 66%
80,000 100%
100,000 100%
16,722,822 66%
2,965,594
6,133,909 117%
$ 9,099,503
FY 2015
Budget I Projection I $ Variance
17,292,244 17,642,244 350,000
360,700 411,391 50,691
1,628,947 1,628,947
210,000 315,000 105,000
150,000 150,000
107,806 107,806
46,143 36,143 (10,000)
85,370 292,933 207,563
80,000 220,000 140,000
80,000 40,000 (40,000)
20,000 10,072 (9,928)
50,000 45,000 (5,000)
60,632 85,286 24,654
25,000 37,000 12,000
40,000 60,000 20,000
65,000 66,058 1,058
64,000 64,000
20,365,842 21,211,880 846,038
25,207,970
80,000
100,000
22,263,313
80,000
100,000
2,944,657
-
-
25,387,970 22,443,313 2,944,657
(5,022,128) (1,231,433) 3,790,695
5,242,177 6,133,909 891,732
$ 220,049 $4,902,476 $4,682,427
$4,616,439
a) Current year taxes received beginning in October
b) Fees from distressed property sales and civil papers projected to exceed budget due to continued higher volume
c) Homeland Security Grant for communications equipment awarded in September
d) SB 395 inmate reimbursement revenue is projected to exceed budget due to number of repeat DUll inmates
e) Inmate telephone fees will be less due to changes in commission fees on interstate calls
f) Inmate State Criminal Alien Assistance Program (SCAAP) grant revenue received in Qtr 1 and was less than planned
g) Transfer from Fund 240 for Court Security will be higher than planned
h) Higher than anticipated inmate population
Page 5
LED #2 -Rural 702
Statement of Financial Operating Data
July 1,2014 through
March 31, 2015 (75% of
FY 2014 Fiscal Year)
1% of Budget ActualActual
Revenues
Tax Revenues -Current 7,988,657 8,056,554
Tax Revenues -Prior 262,227 183,310
Des Cty Transient Room Tax 2,838,797 2,528,477
City of Sisters 486,678 392,256
Marine Board License Fee 155,221 56,914
State Grant 124,246 58,748
Court Fines & Fees 135,023 97,930
Contracts with Des County 119,984 91,172
US Forest Service 101,375 45,250
School Districts 65,088 22,799
Federal Grants 84,285 22,294
Bureau of Reclamation 24,023 -
23,247
SB #1065 Court Assessment 17,435
Interest 21,715
17,232
Federal Grants-BlM 16,213 -
17,030
Miscellaneous 73,333
Donations & Grants -Private 12,030
35,468
Total Revenues 12,526,331 11,648,682
EXPENDITURES & TRANSFERS
DC Sheriffs Office 12,278,716 9,343,695
DC Comm Systems Reserve 120,000 120,000
Transfer to Reserve Fund 100,000 100,000
9.563,695Total Expenditures 12,498,716
2,084,988
Beginning Fund Balance 3,046,683
Change in Fund Balance 27,614
3,074,297
Ending Fund Balance $ 3,074,297 $ 5,159,285
FY 2015
Budget I Projection I $ Variance
91% 12,751,766 12,956,106 204,340
63% 14,948,526 13,088,071 1,860,455
100% 120,000 120,000 -
100% 100,000 100,000 -
63% 15,168,526 13,308,071 1,860,455
(2,416,760) (351,965) 2,064,795
127% 2,416,760 3,074,297 657,537
$ . $2,722,333 $2,722,333
97% a)
108%
87%
75%
34%
45% b)
75%
75%
59%
41% c)
53% d)
0% e)
111%
115%
0% f)
nfa
52%
8,272,852 8,422,852 150,000
169,000 200,310 31,310
2,920,654 2,920,654
523,010 523,010
169,000 169,000
130,600 108,600 (22,000)
130,000 130,000
121,650 121,650
76,500 76,500
55,000 72,000 17,000
42,000 42,000
27,000 27,000
21,000 33,000 12,000
15,000 24,000 9,000
10,000 -(10,000)
-17,030 17,030
68,500 68,500
I Beginning Net Working Capital -Requested Budget $2,536,601
a} Current year taxes received beginning in October
b) DUll overtime grant reimbursements will be less than planned
c) Quarterly billing in arrears. Bend/la Pine will exceed budget for the year
d} Justice Assistance Grant not yet received
e} Quarterly billing in arrears
f} BlM notified DCSO that contract would not be renewed after FY 2015 Budget was adopted
Page 6
--
PUBLIC HEALTH
Statement of Financial Operating Data
FY 2014
July 1,2014 through
March 31, 2015 (75%
of Fiscal Year)
Actual Actual Budget
I %of
2,878,140 2,427,701 76%
767,248 721,142 93%
812,441 740,013 113%
400,900 161,574 29%
95,011 476,779 386%
139,171 73,096 27%
232,968 99,977 51%
229,520 34,747
161,576 106,592 71%
100,535 97,575 98%
80,653 35,339 44%
92,637 7,538 11%
36,655 27,705 68%
52,433 12,916 33%
9,077 10,594 177%
38,192 54,505 3634%
10,135
6,137,293
30,720 1097%
5,1'18,514 80%
6,457,193 4,903,126 72%
2,043,710 1,489,190 68%
-20,000 99%
157,320
8,658,223
(2,520,930)
123,480 75%
6,535,795 71%
(1,417,282)
2,701,475 2,026,107 75%
33,000 -n/a
65,100
2,799,575
278,645
48,825 75%
2,074,932 75%
657,650
1,273,934
$ 1,552,578
1,552,578 99%
$ 2,210,229
FY 2015
Budget I Projection I$ Variance
Revenues
State Grant a) 3,202,798 3,330,846 128,048
Environmental Health·Lic Fac b) 779,450 779,450
OMAP 655,250 1,015,358 360,108
550,000 230,000 (320,000)Family Planning Exp Proj
a) 123,618 645,557 521,939
Grants (Intergvt, Pvt, & Local)
Interfund Grants & Contract
269,678 97,696 (171,982)
196,400 152,462 (43,938)Patient Insurance Fees
21% a}c) 162,352 150,336 (12,016)
Federal Payments
State Miscellaneous
a) 150,335 171,491 21,156
Vital Records·Death 100,000 100,000
80,216 49,150 (31,066)Health Dept/Patient Fees
a) 69,291 8,000 (61,291 )
Vital Records·Birth
Contract Payments
41,000 41,000 .
c) 39,609 30,759 (8,850)
Interest on Investments
Child Dev & Rehab Center
6,000 13,000 7,000
a) 1,500 55,000 53,SOO
Miscellaneous
Grants & Donations
2,800 31,000 28,200
6,430,297 6,901,105 470,808Total Revenues
Expenditures
Personnel Services
6,794,032 6,650,491 143,541
d) 2,189,982 2,584,740 (394,758)
Capital Outlay
Materials and Services
20,200 20,000
.164,640 164,640Transfers Out
9,168,854 9,419,871 (251,017)Total Expenditures
(2,738,557) (2,518,766) 219,791Revenues less Expenditures
2,701,475 2,701,475 Transfers In-General Fund
Transfers In-PH Res Fund -
65,100 65,100 Transfers In-Gen. Fund Other
2,766,575 2,766,575 Total Transfers In
28,018 247,809 219,791Change in Fund Balance
1,570,821 1,552,578 ~18,243!Beginning Fund Balance
$ 1,598,839 $ 1,800,387 $ 201,548
I Beglnmng Net Workmg Capital -Requested Budget $ 1,789,387
Ending Fund Balance
a) Grants and contracts projected at amended contract amounts
b) Majority of fees are due annually and collected in December &January
c) Received quarterly, in arrears
d) M &S increased to reflect amended grants and contracts. Appropriation will be increased as necessary Page 7
200
BEHAVIORAL HEALTH
Statement of Financial Operating Data
FY 2014
Actual
Revenues
Administrative Fee 8,260,932
State Grants 7,801,239
OHP Capitation 469,069
Federal Grants 184,980
Patient Fees 219,846
Title 19 246,484
Liquor Revenue 142,665
Divorce Filing Fees 129,788
Interfund Contract-Gen Fund 127,000
School Districts 6,952
Federal Grant (ARRA) 63,750
Interest on Investments 21,190
Rentals 16,000
Marriage Licenses 6,540
Local Grants 52,891
Claims Reimbursement 12,918
State Miscellaneous 31,820
Justice Reinvestment HB3194 120,000
Miscellaneous 28,157
Total Revenues 17,942,221
Expenditures
Personnel Services 12,415,866
Materials and Services 6,738,744
Capital Outlay
Transfers Out 204,900
Total Expenditures 19,359,510
j
Revenues less Expenditures (1,417,289)I
!
I Transfers In-General Fund 1,377,302
Transfers In-Acute Care Svcs 293,593
i Total Transfers In 1,670,895I Change in Fund Balance 253,606I Beginning Fund Balance 2,671,137j
Ending Fund Balance $2,924,742
July 1, 2014 through
March 31, 2015 (75%
of Fiscal Year) FY 2015
% of
Actual I Budget
Budget I Projection I $ Variance
8,408,079 75% 11,210,767 11,210,767
5,918,018 60% a) 9,783,430 7,706,176 (2,077,254)
220,270 56% b) 390,000 436,046 46,046
95,574 47% b) 204,849 201,879 (2,970)
152,747 76% 201,610 175,472 (26,138)
219,799 122% 180,300 270,000 89,700
73,637 49% 151,000 151,000
96,358 69% 140,600 140,600
74,158 58% b) 127,000 127,000
-0% c) 65,000 -(65,000)
-0% 34,000 -(34,000)
25,987 133% 19,500 31,200 11,700
2,250 12% 18,800 18,800
4,785 74% 6,500 7,800 1,300
739,269 n/a d) -748,081 748,081
-n/a - -
22,800 n/a -22,800 22,800
-n/a --
42,052 791% 5,318 43,000 37,682
16,095,783 76% 22,538,674 21,290,621 (1,248,053)
10,637,927 69% 15,467,644 14,300,000 1,167,644
4,681,213 51% 9,132,319 7,394,499 1,737,820
-0% 100 -100
153,675 75% 204,900 216,902 {12,O02}
15,472,815 62% 24,804,963 21,911,401 2,893,562
622,968 (2,266,289) (620,780) 1,645,509
1,032,975 75% 1,377,302 1,377,302 -
140,695 75% 187,594 187,594 -
1,173,670
1,796,639 (701,393) 944,116 1,645,509
2,924,742 88% 3,313,248 2,924,742 {388,506}
$4,721,381 $2,611,855 $3,868,858 $ 1,257,003
75% 1,564,896 1,564,896
I Beginning Net Working Capital -Requested Budget $3,893,237I
I a) Oregon Health Authority grant projected at amended contract amount
I b) Received quarterly, in arrearsi c) Contract not executed Page 8 ~ d) Grant payments received in FY 2014 will be reported as FY 2015 revenue
1 I ,j
~
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
FY2014
Actual
Revenues
Admin-Operations 40,102
Admin-GIS 2,944
Admin-Code Enforcement 261,188
Building Safety 1,748,911
Electrical 408,194
Contract Services 264,039
Env Health-On Site Prog 448,367
Planning-Current 917,674
Planning-Long Range 440,222
Total Revenues 4,531,641
Expenditures
Admin-Operations 1,590,779
Admin-GIS 123,751
Admin-Code Enforcement 275,521
Building Safety 688,035
Electrical 217,271
Contract Services 220,779
Env Health-On Site pgm 181,831
Planning-Current 666,180
Planning-Long Range 425,323
Transfers Out (DIS Fund) 179.035
Total Expenditures 4,568,505
Revenues less Expenditures (36,864)
Transfers In/Out
In: General Fund -LlR Planning 495.360
Out: A & T Reserve
Out: COO Reserve Funds -
Net Transfers In/Out 495,360
Change in Fund Balance 458,496
Beginning Fund Balance 1,578,705
Ending Fund Balance $2,037,201
July 1, 2014 through
March 31, 2015
(75% of Fiscal Year)
I' %of Actual Budget
FY 2015
Budget 1 Projection I $ Variance
40,086 78% 51,225 51,225
1,275 51% 2,500 2,500
214,364 79% 273,000 320,000 47,000
1,470,348 91% 1,616,713 1,995,500 378,787
312,985 75% 418,506 415,660 (2,846)
236,525 112% 211,500 265,000 53,500
323,835 74% 437,358 430,300 (7,058)
857,545 95% 902,876 1,175,050 272,174
376,537 67% 560,658 621,736 61,078
3,833,501 86% 4,474,336 5,276,971 802,635
1,099,194 73% 1,500,181 1,500,181 -
94,096 73% 129,011 129,011 -
216,055 73% 297,852 297,852 -
569,404 69% a) 822,664 831,759 (9,095)
169,293 72% 234,152 238,883 (4,731)
211,773 75% 281,699 273,435 8,264
160,171 58% b) 274,228 250,879 23,349
545,039 71% c) 766,687 797,081 (30,394)
327.965 56% 586.061 625.000 (38,939)
170,698 98% 173,673 170.698 2,975
3,563,686 70% 5,066,208 5,114,779 (48,571)
269,814 (591,872) 162,192 851,206
125,078
(90.360)
(687,470)
(652,753)
(382,938)
2,037,201
75%
100%
100%
128%
166,770
(90,360)
~687,4701
{611,060}
(1,202,932)
1,589,113
166,770
(90,360)
{687,4 7O l
(611,0601
(448,868)
2,037,201
-
-
-
-
754,064
448,088
$1,654,263 $ 386,181 $1,588,333 $ 1,202,152
.I Beglnnmg Net Working Capital -Requested Budget d) $ 947,292
a) $22,000 for Building Division portion of Fee Study &Financial Plan and $7.500 for vehicle printers
b) $5,000 for Environmental Health portion of Fee Study & Financial Plan
c) Payout for retiree, fee study, and filling vacant associate planner position
d) FY 2016 Requested Budget was prepared based on projections made in January, The Proposed Budget
will include Beginning Net Working Capital at an increased amount
Note: Materials &Services appropriations for items a through c will be increased as necessary Page 9
Revenues
Motor Vehicle Revenue
Forest Receipts
Federal -PIL T Payment
Other Inter -fu nd Services
Cities-Bend/Redmond/Sisters
State Miscellaneous
Sale of Equip & Material
Assessment Payments (P&I)
Mineral Lease Royalties
Interest on Investments
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Total Expenditures
Revenues less Expenditures
Trans In -Solid Waste
Trans In -Transp SOC
Trans In-Road Imp Res
Total Transfers In
Change in Fund Balance
Beginning Fund Balance
ROAD
Statement of Financial Operating Data
July 1,2014 through
March 31, 2015 (75%
of Fiscal Year) FY 2014 I 'roOf
Actual Actual Budget
FY 2015
Budget I Projection I $ Variance
11,300,058
1,259,367
1,064,365
850,395
1,097,444
595,804
275,086
15,058
206,097
49,562
117,069
16,830,304
8,587,037
373,840
1,250,809
184,642
83,423
602,237
221,573
136,896
168,955
53,669
36,272
11,699,354
5,313,126
8,051,744
-
121,455
450,000
13,936,325
4,129,888
4,467,866
106,554
1,563,262
600,000
10,867,571
2,893,978 831,783
282,148
-
223,617
-
--
282,148
3,176,126
6,846,576
223,617
1,055,400
10,022,703
77% a)
33% b)
123% c)
19% d)
10% e)
100%
82%
61%
121%
168%
142%
11,220,000
1,140,950
1,020,000
971,700
804,200
602,629
271,000
225,840
140,000
32,000
25,500
71% 16,453,819
74% f)
42%
91% g)
18% h)
100%
5,555,695
10,622,604
117,000
8,875,507
600,000
42% 25,770,806
(9,316,987)
75% i)
O%j )k)
0% I)
298,156
2,000,000
1,000
11,220,000
373,841 (767,109)
1,250,809 230,809
897,745 (73,955)
940,212 136,012
602,629
422,199 151,199
210,000 (15,840)
206,097 66,097
55,000 23,000
46,177 20,677
16,224,709 (229,110)
5,584,404 (28,709)
9,385,240 1,237,364
106,554 10,446
2,459,464 6,416,043
600,000
18,135,662 7,635,144
(1,910,953) 7,406,034
298,156
1,000,000
12,405
(1,000,000)
11,405
10% 2,299,156 1,310,561 (988,595)
(7,017,831 ) (600,392) 6,417,439
112% 8,954,332 10,022,703 1,068,371
$11,078,103 $ 1,936,501 $9,422,311 $7,485,810
I Beginning Net Working Capital -Requested Budget m) $7,361,969
Ending Fund Balance $ 10,022,703
a) Per Year-to-date State Highway Fund Revenue Model
b) Projection is based on lack of authorization of funding the Federal "Secure Rural Schools" Act payments
c) PILT payment received July 2014
d) Inter-fund service billed at year end
e) Billed and collected upon completion of work
f) Projection includes expenditures for unforeseen/unbudgeted retirements
g) Final payments of two LID loans made in July 2014
h) Budget includes reserve funds for 5 year CIP
i) Transfers made quarterly
j) Transfer In -June 2015
k) Revised cash-flow estimate for CIP Projects extending into FY 16 Page 10
I) ClOSing out fund 335
m) The Beginning Net Working Capital in the Proposed Budget will be increased to $9.298,470
--
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
July 1, 2014 through
March 31, 2015 (75%
FY2014
Actual
Revenues
SB 1145
DOC Measure 57
Electronic Monitoring Fee
Probation Superv. Fees
Interfund -Sheriff
Crime Prevention Grant
CFC-Domestic Violence
State Subsidy
Alternate Incarceration
Interest on Investments
Probation Work Crew Fees
State Miscellaneous
Leases
Claims Reimbursement
Justice Reinvest HB3194
Miscellaneous
Total Revenues
Expenditures
Personnel Services
Materials and Services
Capital Outlay
Total Expenditures
Revenues less Expenditures
Transfers In-General Fund
of Fiscal Year) FY2015I%of
Budget I Projection I $ VarianceActual Budget
3,028,672
220,788
235,642
208,461
50,000
50,000
70,242
14,677
17,725
7,807
9,137
4,142
1,323
6,997
458,143
671
2,268,987
217,845
159,516
156,304
37,503
25,000
29,244
11,220
15,509
6,849
7,646
4,142
1,000
-
-
835
4,384,428 2,941,601
3,343,789 2,671,822
1,107,365 736,399
--
4,451,154 3,408,221
(66,726) (466,621)
451,189 338,391
Change in Fund Balance 384,463 (128,230)
Beginning Fund Balance 747,520 1,131,982
Ending Fund Balance $ 1,131,982 $ 1,003,753
75% 3,025,187
99% a) 220,788
73% 220,000
82% 190,000
75% 50,000
50% b) SO,OOO
61% b) 47,996
74% 15,158
103% c) 15,000
111% 6,150
154% d) 4,950
96% e) 4,301
67% 1,500
n/a
n/a
167% 500
3,025,187
217,845 (2,943)
204,000 (16,000)
198,000 8,000
50,000
50,000
47,996
15,158
20,000 5,000
8,000 1,850
12,000 7,050
4,142 (159)
1,500
-
900 400
-
76% 3,851,530 3,854,728 3,198
74% 3,623,526 3,623,526 -
64% 1,148,766 1,148,766 -
0% 100 -100
71% 4,772,392
(920,862)
75% 451,189
4,772,292 100
(917,564) 3,298
451,189 -
(469,673) (466,375) 3,298
110% 1,030,824 1,131,982 101,158
$ 561,151 $ 665,607 $ 104,456
I Beginning Net Working Capital -Requested Budget $ 662,516
a) Annual payment received in July
b) Interfund grants. Received when invoiced. Still waiting for response on Crime Prevention Grant
c) Invoiced quarterly. Greater utilization
d) One time payment from back-owing offender
e) Annual payment received in March
Page 11
EARLY LEARNING HUB
Statement of Financial Operating Data
July 1,2014 through
FY2014 March 31. 2015 (75%
Note 1 of Fiscal Year)
I %of
Actual Actual Budget
Revenues
Federal Grants 258,463 119,425 51%
Title IV -Family Sup/Pres 21.994 -0% a)
HealthyStart Medicaid 60.561 41,421 69%
Youth Investment 124,493 -n/a
State Grant 55.185 46,812 n/a a)
HealthyStart /R-S-G 249.125 146,035 49% a)
OCCF Grant 132,326 -0% a)
Charges for Svcs-Misc 4,138 -n/a
Program Fees 4,710 -n/a
Miscellaneous 4,074 204%
Court Fines &Fees 77,873 57.815 75%
Interest on Investments 2.868 1,812 72%
Donations 50 -n/a
Private Grant 130 -n/a
Sale of Assets 450 -n/a
Interfund Grants 329,624 7,260 100%
Total Revenues 1,321,991 424,652 58%
Expenditures
Personnel Services 501.770 193,071 75%
Materials and Services 1,402,021 471,939 54% b)
Total Expenditures 1,903,791 665,009 59%
Revenues less Expenditures {581 ,800) (240,357)
Transfers In
General Fund 278,739 189.216 75%
General Fund -Other 89.350 67,013 75%
Total Transfers In 368,089 256,229 75%
Change in Fund Balance (213.711) 15,871
Beginning Fund Balance 548,572 334.861 105%
Ending Fund Balance $ 334,861 $ 350,732
. .I Beginning Net Working Capital -Requested Budget
FY 2015
Budget I Projection I $ Variance
232,218
21.994
60,000
-
-
295,190
39,499
-
-
2.000
77,086
2.500
-
-
-
7,260
232.125
-
60.000
(93)
(21,994)
-
--
105.326
292,086
-
-
105.326
(3,104)
(39,499)
-
--
2.000
77,086
2,500
-
-
-
-
-
--
--
7,260 -
737,747 778,383 40,636
258,410 258,410 -
877,110 854,347 22,763
1,135,520 1,112,757 22,763
(397,773) (334,374) 63,399
252,288
89,350
341,638
(56,135)
318.121
$ 261,986
252,288
89.350
341,638
7.264
334.861
$ 342,125 $
-
--
63.399
16.740
80,139
$ 274,299
Note 1: Through June 30.2014 activity included Children &Families Commission
a) Grants projected at amended contract amount
b) M &S increase related to amended grant contracts
Page 12
SOLID WASTE
Statement of Financial Operating Data
July 1, 2014 through
March 31, 2015
(75% of Fiscal Year)
I %of
Actual Budget
3,468,790 79%
1,189,250 77%
961,583 89%
94,618 45% a)
85,521 93%
24,229 54% b)
16,250 65%
12,601 126%
8,101 75%
20,494 102%
5,881,437 79% c)
1,387,857 72%
2,123,352 62%
381,624 41% d}
92,717 41%
3,985,550 61%
1,895,887
223,617 75%
1,250,000 82% e}
1,473,617 81%
422,270
1,679,169 118%
$ 2,101,440
FY2015
Budget 1Projection I $ Variance
4,413,809 4,600,000 186,191
1,550,430 1,570,000 19,570
1,082,144 1,200,000 117,856
210,000 220,000 10,000
92,000 104,000 12,000
45,000 45,000
25,000 25,000
10,000 15,000 5,000
10,801 10,801
20,000 25,000 5,000
7,459,184 7,814,801 355,617
1,936,555 1,887,195 49,360
3,435,926 3,283,101 152,825
929,794 929,794 -
227,000 224,523 2,477
6,529,275 6,324,613 204,662
929,909 1,490,188 560,279
298,156 298,156
1,525,000 2,225,000 ~700,OOO~
1,823,156 2,523,156 (700,OOO~
(893,247) (1,032,968) (139,721)
1,428,003 1,679,169 251,166
$ 534,756 $ 646,201 $ 111,445
Operating Revenues
Franchise Disposal Fees
Private Disposal Fees
Commercial Disp. Fees
Franchise 3% Fees
Yard Debris
Recyclables
Special Waste
Interest
Leases
Miscellaneous
Total Operating Revenues
Operating Expenditures
Personnel Services
Materials and Services
Debt Service
Capital Outlay
Total Operating Expenditures
Operating Rev less Exp
Transfers Out
Road
SW Capital & Equipment Reserve
Total Transfers Out
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance $
FY 2014
Actual
4,209,029
1,518,056
1,076,538
210,053
98,410
33,345
40,873
11,028
10,801
21,508
7,229,641
1,777,663
3,214,375
930,157
25,895
5,948,091
1,281,550
282,148
545,000
827,148
454,402
1,224,767
1,679,169
. .I Begmnlng Net Workmg Capltal-Requested Budget $ 646,922
a) Payments due April 15th
b} Recycling market prices are low and unpredictable at this time
c) Revenues fluctuate with the weather/seasons
d} Payments made November and May
e) Transfer made as resources required in reserve funds. Appropriation to increase appropriation is pending
Page 13
RISK MANAGEMENT
Statement of Financial Operating Data
July 1, 2014 through
March 31, 2015 (75% of
Fiscal Year)
FY 2014 FY 2015
Actual 1% of BudgetActual Budget I Projection I $ Variance
Revenues
Inter-fund Charges:
General Liability 272,823 284,841
Property Damage 326,526 294,228
Vehicle 164,150 133,164
Workers' Compensation 1,520,352 1,171,305
Unemployment 318,566 241,506
Claims Reimb-Gen Liab/Property 139,123 31,665
Process Fee-Events/Parades 1,400 1,070
Miscellaneous 14 -
Skid Car Training 27,540 28,260
Interest on Investments 15,567 16,893
TOTAL REVENUES 2,786,061 2,202,932
Direct Insurance Costs:
GENERAL LIABILITY
Settlement I Benefit 268,561 153,863
Defense 49,872 11,761
Professional Service 33,139 14,060
Insurance 161,994 165,361
Loss Prevention 4,659 12,021
Miscellaneous 5,619 64
Repair I Replacement 4,531 4,974
Total General Liability 528,374 362,104
PROPERTY DAMAGE
Insurance 166,668 178,556
Repair I Replacement 211,158 20,371
Total Property Damage 377,826 198,927
VEHICLE
Professional Service 875 236
Insurance 205 21,300
Loss Prevention 22,021 15,448
Repair I Replacement 69,276 38,223
Total Vehicle 92,377 75,206
WORKERS' COMPENSATION
Settlement I Benefit 478,204 593,582
Professional Service 5,000 5,000
Insurance 155,474 114,968
Loss Prevention 44,261 35,743
Miscellaneous 52,488 26,861
Total Workers' Compensation 735,427 776,154
UNEMPLOYMENT -Settlement/Benefits 102,324 66,857
Total Direct Insurance Costs 1,836,329 1,479,248
Insurance Administration:
Personnel Services 324,005 226,892
Materials & Srvc, Capital Out. & Tranfs. 146,109 99,902
Total Expenditures 2,306,443 1,806,043
Change in Fund Balance 479,618 396,889
Beginning Fund Balance 2,631,057 3,110,676
Ending Fund Balance $3,110,676 $3,507,565
75% 379,793 379,793
75% 392,304 392,304
75% 177,550 177,550
75% 1,561,804 1,561,804
76% 317,000 317,000
158% 20,000 40,000 20,000
82% 1,300 1,300
0% 110 110
118% 24,000 30,000 6,000
112% 15,050 20,000 4,950
76% 2,888,911 2,919,861 30,950
a)
91% 400,000 600,000 {200,000~
a)
80% 250,000 270,000 {20,000~
63% 120,000 110,000 10,000
a)
129% 600,000 975,000 {375,000~
33% b) 200,000 125,000 75,000
94% 1,570,000 2,080,000 {510,000~
69% 330,406 330,406
50% 199,140 199,140
86% c) 2,099,546 2,609,546 {510,OOO!
101%
789,365
3,074,957
310,315
3,110,676
(479,050)
35,719
" $ 3,864,322 $ 3,420,991 $ (443,331)
I Beginning Net Working capital -Requested Budget $ 3,200,000
a) Annual premiums paid in July
b) Payments made quarterly
Page 14c) Appropriation for Materials & Services will be increased when required
DESCHUTES COUNTY 9-1-1
Statement of Financial Operating Data
FY 2014
July 1, 2014 through
March 31, 2015 (75% of
Fiscal Year)
Actual Actual
% of
Budget
FY 2015
Budget I Projection I $ Variance
Revenues
Property Taxes -Current 6,258,760
Property Taxes -Prior 203,163
Federal Grants 46,514
State Reimbursement 41,813
Telephone User Tax 756,775
Data Network Reimb. 43,943
Jefferson County 29,758
User Fee 53,229
Police RMS User Fees 236,717
Contract Payments 39,075
Miscellaneous 45,553
Claims Reimbursement 29,857
Interest 40,303
Total Revenues 7,825,460
Expenditures
Personnel Services 4,420,333
Materials and Services 1,996,805
Capital Outlay 66,498
Total Expenditures 6,483,636
Revenues less Expenditures 1,341,824
Transfers Out -Reserve Fund 7,800,000
Change in Fund Balance (6,458,176)
Beginning Fund Balance 10,398,030
Ending Fund Balance $ 3,939,854
I Beginning Net Working Capital -Requested Budget
6,394,761 99% a)
140,820 102%
0% b)e)
35,667 99%
379,737 51% c)
0% d)
29,065 97%
50,223 112%
32,688 11% d)
0% d)
13,262 147%
n/a
25,591 84%
7,101,814 89%
3,560,646 63%
1,417,342 68%
234,798 67% e)
5,212,786 64%
1,889,028
n/a
1,889,028
3,939,854 116%
$ 5,828,882
6,482,015 6,682,015 200,000
138,000 153,820 15,820
150,000 50,000 (100,000)
36,000 36,000
750,000 750,000
30,000 30,000
30,000 30,000
45,000 53,000 8,000
295,788 295,788
11,000 11,000
9,000 13,262 4,262
30,600 30,600
8,007,403 8,135,485 128,082
5,683,538
2,077,868
350,000
5,016,373
2,077,868
250,000
618,065
100,000
8,111,406 7,344,241 718,065
(104,003) 791,244 846,147
(104,003) 791,244 846,147
3,410,000 3,939,854 529,854
$ 3,305,997 $ 4,731,098 $1,376,001
$4,650,000
a) Current year taxes received beginning in October
b) Reimbursement grant. No eligible expenditures made yet in FY 2015
c) Quarterly payments
d) Annual billing in December -awaiting payments
e) $100,000 of the budgeted CAD to CAD is a pass through between ODOT and Hood River County. Neither the
revenue nor the expenditure will be reported as DC 9-1-1 FY 2015 activity
Page 15
Health Benefits Trust
Statement of Financial Operating Data
Revenues:
Internal Premium Charges
Part-Time Employee Premium
Employee Monthly Co-Pay
COIC
Retiree f COBRA Co-Pay
Prescription Rebates
Claims Reimbursements & Misc
Interest
Total Revenues
Expenditures:
Personnel Services (all depts)
Materials &Services
Admin & Wellness
Claims Paid-Medical
Claims Paid-Prescription
Claims Paid-DentalNision
Claims Refunds
Stop Loss Insurance Premium
State Assessments
Administration Fee (EMBS)
Preferred Provider Fee
Other -Administration
Other -Well ness
Admin & Wellness
Deschutes On-site Clinic
Contracted Services
Medical Supplies
Other
Total DOC
Deschutes On-site Pharmacy
Contracted Services
Prescriptions
Other
Total Pharmacy
Total Expenditures
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
$
$
FY2014
July 1. 2014
Actual through March, %of
2015 (75% of Budget
Fiscal Year)
14,485,502 $ 12,000.664 77% a)
16,955 12.573 63% b)
813,125 649,311 80% b)
1,595,847 1,385,176 83% b)
1,061,986 822,859 65% b)
154,981 110,814 101%
2,419 306 1%
67,057 65,381 91%
18,197,871 15,047,085 77%
129,509 91,925 63%
11,633,134 8,840,114 70% c)
657,550 1,017,668 143% c)
1,731,608 1,367,532 73% c)
(182,448) (289,615) nfa
275,052 243,045 61%
67,753 227,597 106%
333,188 310,744 91%
49,712 29,305 51%
42,969 31,953 72%
117,775 118,237 60%
14,726,294 11,896,581 73%
850,209 579,328 61%
54,806 53,255 152%
27,016 15,855 59%
932,031 648,438 65%
314,801 194,033 63%
1,588,726 889,446 52% d)
13,250 9,944 75%
1,916,777 1,093,422 54%
17,704,610 13,730,366 70%
493,261 . 1,316,719
11,967,822 12,461,082 108%
12,461,082 $ 13,777,801
FY2015
FY 2015
Budget
$ 15,517,000
20,000
810,000
1,670,000
1,260,000
110,000
50.000
72.000
19,509,000
144,917
12,552,108
709,494
1,868,398
-
400,000
215,000
343,000
57,200
44,642
195,970
16,385,812
943,500
35,000
26,777
1,005,277
306,000
1,696,000
13,321
2,015,321
19,551,327
(42,327)
11,585,710
$ 11,543,383
FY2015 $ VariancePrOjection
$16,002,146 $ 485,146
16.764 (3,236)
865.748 55,748
1,846,901 176,901
1,097,145 (162.855)
110,814 814
306 (49,694)
85,500 13,500
20,025,324 516,324
144,917 -
11,811,380 740,727
1,252,827 (543,333)
1,813,669 54,729
(289,615) 289,615
350,000 50,000
227,597 (12,597)
410,000 (67,000)
40,000 17,200
44,642 -
195,970 -
15,856,470 529,342
943,500 -
75,000 (40,000)
40,000 p3,223~
1,058,500 (53,223)
306,000 -
1,524,764 171,236
13,321 -
1,844,085 171,236
18,903,972 647,355
1,121,352 1,163,679
12,461,082 875,372
$13,582,434 $2,039,051
I % of Exp covered by Revenues 102.8% 109.6% 99.8% 105.9%1
I Beginning Net Working Capital -Requested Budget $13,190,000
a) Projection is amount budgeted as HealthiDentallnsurance expenditures in the operating funds
b) Year to Date annualized
c) Average of YTD annualized and 12 month rolling average Page 16
d) YTD Actual-July through January. Projection is YTD Annualized
FAIR AND EXPO CENTER
Statement of Financial Operating Data
Through March 31, 2015
Operating Revenues
Events Revenues
Storage
Camping at F & E
Horse Stall Rental
Concession % -Food
Annual County Fair (net)
Miscellaneous
Total Operating Revenues
Operating Expenditures:
General F & E Activities
Personnel Services
Less! RV Park
FY 2014
$ 458,147
35,590
22,866
52,084
895,582
FY 2015 -Year to Date (75%
of Year
$ 358,653 57.4%
29,708 66.0%
4,340 27.1%
6,158 11.7%
680,664 73.5%
Budget $ Variance
$ 625,000 $ 532,813 $ (92,188)
45,000 52,708 7,708
16,000 16,125 125
52,769 50,158 (2,612)
b) 11,411 11,411
c) 200,000 244,000 44,000
7,900 10,436 2,536
1,025,911 1,005,265 (20,646)
926,183 890,664 35,519
d) , ~\., .,l84·aM~·i)',t, .' " ,',84,370• "
Materials and Services 657,882 407,955 80.2% 508,386 562,582 (54,196)
Total Operating Expenditures 1,553,464 1,088,619 75.9% 1,434,569 1,368,876 65,693
Results of Operations (675,213) (357,247) (408,658) (363,611) 45,047
Non-Operating Revenues
Transfer-General Fund 374,186 273,753 75.0% 365,000 365,000
Park Acq/Dev (Fund 130)
Transfer-Room Tax -(Fund 160)
Transfer-Fair & Expo Reserve
Interest
Grants
Rights & Signage
Total Non-Operating Revenues
262,900
100,000
409
176,289
72,000
985,784
Non-Operating Expenditures
Debt Service
Capital Outlay
Total Non-Operating Expenditures
112,974
176,289
289,263
TRT - 1 % for Marketing
Revenues (Fund 170)
Less: Expenditures
Net TRT 1 % for Marketing
14,980
(14,980)
Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance $
6,328
(6,673)
(345)
I Beginning NWC per FY 2016 Requested Budget
29,000 e) 29,000 29,000
83,631 77.0% 108,544 110,770 2,226
nfa
394 nfa 393 393
280 nfa 280 280
94,938 118.7% 80,000 113,938 33,938
481,995 87.1% 553,544 619,381 65,837
68,281 60.8% 112,213 112,213
0.0% 100 100
68,281 60.8% 112,313 112,213 100
47,592 16.3% 292,333 288,850 (3,483)
47,592 16.5% 288,850 288,850
3,483 {3,483)
56,467 36,056 143,557 107,501
(345) -0.4% 87,000 {345~ {87,345}
$ 56,122 $ 123,056 $ 143,212 $ 20,156
S 100,000 I
a) See "Food & Beverage Activities Schedule"
b) July and August Contract with Premier Services
c) Revenues and Expenses for the annual County Fair are recorded in a separate fund and the available
net income is transferred to the Fair & Expo Center Fund
d) Personnel expenditures recorded in F&E which benefit RV Park
e) Budgeted transfer from Fund 130 for Fund 601 transferred to Fund 618 instead for maintenance of Center Circle Park
Page 17
~------
~.&A2.","~"",_}Mo'-O:,;I'<',_,",••,.",,...,."nV,,".~.:,~\J>,,"}:..;i:;;_Yt-"'"'\ol\'_"""''''t,;.l,i"""""~"'-""""::";;~,j,""""'''';;''~"""~'""",~·,,,\~I'~~~~lt<~~.w.~~~'W,Io'lf___''''__{~~3I''' iI~,~';'~~~~~"'_.__""''''~~''~~~~IIi,...~;;'''''~-'J004.'~i>;4&M_~~",",~''i<~;'-'.~A;~.''''C'''_~
Deschutes County
Food and Beverage Activities
September 1, 2014 through March 31, 2015
September
Revenues $ 17,350 $
Direct Costs
Beginning Inventory -
Purchases (Food/Bev/Paper/Chemicals) 1,048
Less: Ending Inventory -
Cost of Food & Beverage 1,048
Event Expenses -
Labor 2,334
Total Direct Costs 3,382
Gross Profit 13,968
Gross Profit Percentages 81%
Expenses/Expenditures
Personnel 8,520
Other Materials & Services 1,895
Total ExpenseslExpenditures 10,415
Income· Food & Beverages Activities $ 3,554
F & B with Premier Contract $ 3,101
Difference (F&E compared to Premier) $ 452
"--------."""'""'-,--,.-"~--~--,-..
October November December January
12z678 $ 29,005 $ 4,683 $ 33!550
-17,899 17,773 18,199
19,302 7,538 1,350 7,521
{17,899) {17,773) {18,199) {16,755)
1,403 7,664 924 8,965
-225 1,232 709
2,651 4,803 1,203 5,784
4,054 12,693 3,359 15,457
8 1625 161312 1,324 181092
68% 56 Yo 28% 54%
8,742 8,742 8,742 8,742
244 277 174 -
8,986 9,019 8,916 8,742
$ P61) $ 7,293 $ l7,592) $ 9,350
$ 2,157 $ 7,708 $ 2,056 $ 7,994
$ (2,518) $ (415) $ (9,647) $ 1,356
Percentage
of
Februlilry March Year to Date Revenues
$ 33,907 $ 78,481 $ 209,654
16,755 18,536 -
8,304 15,095 60,158
(18,536) (18,908) (18,908)
6,524 14,723 41,250 19.7%
855 155 3,176 1.5%
3,462 12,297 32,535 15.5%
10,841 27,175 76,961 36.7%
23,066 51 1306 132,694 63.3%
68% 65% 63%1
8,742 8,742 60,971
947 919 4,456
9,689 9,661 65,428
$ 13,377 $ 41,645 67,266
$ 8,760 $ 20,483 $ 52,259
$ 4,616 $ 21,162 $ 15,007
Page 18
JUSTICE COURT
Statement of Financial Operating Data
July 1, 2014 through
March 31,2015
(75% of Fiscal Year) FY 2015 FY 2014
I %of
Actual Actual Budget Budget IProjection I $ Variance
Revenues
279,272 62% a) 450,000 441,024 (8,976)
State Miscellaneous
Court Fines & Fees 425,632
-0% b) 600 -(600)
Interest on Investments 653 361 44% 815 481 ~334~
279,633 62% 451,415 441,505 (9,910)Total Revenues 426,285
Expenditures
320,210 77% c) 416,045 426,947 (10,902)
Materials and Services 183,148
Personnel Services 407,456
118,026 71% d) 166,093 160,000 6,093
Total Expenditures 590,605 438,236 75% 582,138 586,947 (4,809)
(158,603) (130,723) (145,441) (14,718)Revenues less Expenditures (164,319)
55,800 75% 74,398 74,398
Change in Fund Balance (23,500)
Transfers In-General Fund 140.819
(102.803) (56,325) (71.043) (14.718)
Beginning Fund Balance 153.818 130.317 121% 107,621 130,317 22.696
End Fund Bal (Contingency) $ 130,317 $ 27,514 $ 51,2961 $ 59,274 1 $ 7,978
I Beginning Net Working Capital-Requested Budget $ 93,800
a) Projection -YTD plus FY 2014 April-June increased by 4%.
b) State phased out this payment in FY 2012
c) Projection based on annualizing year to date
d) Assume that Apr-June same as March and that year end accrual same as FY 2014
Page 19
j f
CAPITAL PROJECTS
• Campus Improvement
• North County Campus
1
Deschutes County
Campus Improvement (Fund 463)
Inception through March 31, 2015
RESOURCES:
Transfer in (Note A)
Transfer in -General Fund
Transfer in -General County Projects (142) (Note B)
Oregon Judicial Dept Payment
Interest Revenue
Total Resources
EXPENDITURES:
Basement Jail/Boiler Demolition
Basement Public File View
1 st Floor Public File View
1 st Floor Restrooms/Haslinger Court
1 st Floor DeHoog/Bagley Court/Jury Room
Accounting Area Open Workspace
Courthouse DA Offices
Hearing Room Justice Bldg 2/Basement Phases 1/2
"Stone Building"
Internal Service Fund Charges
Total Materials & Services
Revenues less Expenditures
Notes:
JB1
JB2
JB3
JB4
JB5
JB6
JB7
JB8
Received and Com m itted or
Expended Projected Total
$ 796,617 $ $ 796,617
150,000 150,000
700,000 120,000 820,000
20,000 20,000
10,193 10,193
1,676,810 120,000 1,796,810
168,109 168,109
141,862 141,862
117,980 117,980
401,231 401,231
81,702 81,702
40,257 40,257
34,348 34,348
420,574 420,574
720 382,549 383,269
7,477 7,477
1,414,261 382,549 1,796,810
$ 262,549 $ (262,549)
A. Remaining proceeds of the OSP portion of the FF&C borrowing for the OSP/911 Building.
B. FY 2016 Requested budget includes a Transfer In from Fund 142.
Completed Projects
JRF 4/1/2015
I Deschutes County
North County Services Building
Inception through March 31, 2015
ACTUAL
Projected
RESOURCES:
Rental
Expended from Fund 142 for Design Center
Transfers in:
Fund 140 for Unger Remodel
Fund 142 ( FY 2012)
Fund 140 for Antler Building (P & I)
Interest Revenue
Total Resources
500
1,427,013
202,461
600,000
151,736
9.374
$ 2,391,084 $
567,432
567,432
500
1,427,013
769,893
600,000
151.736
9.374
$ 2,958,516
a)
b)
500
1,427,013
769,893
600,000
151,736
9.374
$ 2,958,516
EXPENDITURES:
Design Center -Hwy 97
Land &Building 1,402,013
ArchitecturelDesign 47,092
Utilities 25.883
Fees, Permits & SDCs 323
Other 4,185
Total Design Center 1,479,496
1.000
1,000
1,402.013
47,092
26.883
323
4,185
1,480,496
1.402,013
47,092
26,883
323
4,185
1,480,496
Antler Building
Land &Building
Building Improvements
Personal Property
Interest
Other
Total Antler Building
601,200
42,364
27,016
2.827
928
674,334
601,200
42,364
27,016
2,827
928
674.334
601,200
42,364
27,016
2,827
928
674,334
Unger Building Remodel
Remodel Construction-Griffen Constr.
ArchitecturelDesign
Relocation Costs
Fees &Permits
Utilities
Furniture, Fixtures & Equipment
Other
Total Unger Building Remodel
11,477
46,165
20,886
4.316
1,829
6,404
14,058
105,135
572,995
19,000
9,200
15,684
1,171
43,596
661,646
584,472
65.165
30,086
20,000
3,000
50,000
14.058
766,781
584,472
65,165
30,086
20.000
3,000
50,000
14,058
766,781
Other
Intemal Service Fund Charges
Evergreen School
33.102
3,803
33,102
3.803
33,102
3,803
Total Expenditures 2,295,870 662,646 2,958,516 2,958,516
Net $ 95,214 $ (95,214~
a) The property was purchased in FY 2011 with resources from Fund 142 -General County Projects. Also, $25,000
was paid to the architect from Fund 142 in FY 2011.
b) The resources for the Unger remodel will be providced by Fund 140.
c) The costs incurred through June 30, 20015 for alternate facilities for Justice Court and Parole &Probation
will paid paid from Fund 462.
15-16 BOCC Service Partner
Funding Request
14-15
Organization Project Funding 15-16 Request Increase
BASIC NEEDS: food helter. link t -. ----
Bethlehem Inn
Central Oregon Council on Aging
Central Oregon Veterans Outreach
Family Access Network
Healthy Beginnings
JBarJ
Redmond Senior Center
Volunteer Coordination of Emergency Meals
Volunteer Coordination of Home Delivered Meal
COVO Homeless Outreach Coordinator
F AN Advocate
Developmental Screens
Runaway & Homeless Youth
Purchase Food
$
$
$
$
$
$
$
15,000
28500
10 ,000
10,000
1.0 ,000
13,000
2,000
$ 18000
$ 29640
I $ 18,000
$ 10,000
$ 15,000
$ 15,000
$ 2080
SERVICES TO UNDERSERVED POPULATIONS: increase family assets & opportunities
Latino Community Assoc. Family Empowerment $ 11 ,000 $ 15,000
PROTECTION FROM/TREATMENT FOR CHILD ABUSE & NEGLECT: keepin~ children safe
Court Appointed Special Advocates CASA $ 20000 $ 30,000
KIDS Center Medical Evaluations $ 20,000 $ 25,000
Relief Nursery Relief Nursery Safety Net Program $ 12,000 !t $ 16,000
ISaving Grace Mary's Place $ 10,000 $ 15,000
OTHER
Central Oregon 2-1-1 Human Services $ 10,000 $ 10,000
Upper Deschutes Watershed Coun< Natural Resources / Environment $ 20,000 $ 20,000
Total $ 191,500 $ 238,720
0.20
0.04
0.80
0 .00
0.50
0.15
0.04
~
0 .36
I
0.50
0.251
0.33
0.501
1
I 0.00
0 ."00
Deschutes County Service Partner Grant Program
2014-2015
PROGRAM NAME/INVESTMENT COMMUNITY NEED
Bethlehem Inn
Current award: $15,000
2015-16 request: $18,000
= 20% increase over 2014-15
14-15 Project:
• .5 FTE staff to support the emergency meals
program
• 6,000 volunteer hours to provide 66,000
meals to residents and 1,400 food boxes
Requesting a 20% increase in funding to keep pace with:
1. Increase staffing from .5TFE to 1 FTE to meet increased
demand for our Emergency Meal Program.
Based on YTD outcomes
(7/1/14-2/28/15), projections for FY 14/15 are updated to
reflect the following:
• 73,375 meals served (11% increase) over original
66,000 meals
• 8.176 volunteer hours (20% increase) over original
5,970
• 1,174 food boxes distributed
Central Oregon Council on Aging (COCOA)
Current award : $28,500
2015-16 request: $29,640
= 4% increase over 2014-15
14-15 Project:
• 0.5 FTE nutrition coordinator for Meals on
Wheels and congregate dining
• More than 10,000 volunteer hours in FY
2014
• 54,844 Meals on Wheels
• 26,264 congregate meals
• ,81,108 meals
Central Oregon Veteran's Outreach (COVO)
Current Award: $10,000
2015-16 Request: $18,000
=80% increase over 2014-15
14-15 Project:
• .33 FrE to coordinate homeless veteran's
outreach, train volunteers and provider wrap
around case management.
• Train five volunteers to provide a minimum of
1,250 hours to conduct homeless outreach
• Homeless Outreach connects COVO with
people we can assist to be safely housed. In
the last twelve months, we moved 270
adults and children into safe transition
housing.
I
Requesting a 4% increase in funding to keep pace with:
1. Higher food costs (from $3.74 to $3.85/meal, a 2.9%
increase in cost per meal)
2. Increasing number of unduplicated clients in Meals on
Wheels and congregate dining (based on data recorded
through January 31, 2015, COCOA estimates it will provide
525 unduplicated Deschutes County seniors with Meals on
Wheels in fiscal year 2015; this represents 70 more seniors,
or 15% more, than served in fiscal year 2014)
3. Modest cost-{)f-living
adjustment for 0.5FTE nutrition coordinator
4. Potential increase in mileage reimbursement for Meals on
Wheels drivers from $0.32/mile to current approved rate of
$0.56/mile, a potential 75% increase in reimbursement per
mile
Requesting an 80%% increase in funding to keep pace with:
1. Increase of .25 FTE
Returning Veterans experience a higher rate of homelessness
and unemployment than at any time in the prior twenty years.
Increase number of veterans in need -2,300 people served
in last twelve months in drop in center; 580 people served in
homeless camps.
2. COVO distributes over 1000 units of supplies each month
including, food, toilet paper, propane, tarps, sleeping bags,
toiletries are down; we are spending more funds to purchase
supplies.
3. COVO provides homeless camp cleanup averaging 1000
pounds of trash removal per week. This takes the one staff
person away from Outreach Drop in center .
Page 1 of 4
Deschutes County Service Partner Grant Program
2014-2015
PROGRAM NAME/INVESTMENT COMMUNITY NEED
Court Appointed Special Advocates Requesting a 50% increase in funding to keep pace with:
1. Increase in number of children in foster care. In 2014, 248
Current Award: $20,000 children in Deschutes County were wards of the court and
under legal custody of the DHS, up from 228 children in
2015-16 Request: $30,000
= 50% increase over 14-15 2013 . Currently 54 children are awaiting a CASA and the
delay can be long (in 2013-2014, 193 children waited more
14-15 Project: than 12 months for a CASAl. Meanwhile, both state and
• .65 FTE to provide a CASA to 200 children in county funded has decreased.
foster care (this assumes the .65 FTE carries 2. Meet National CASA standards for caseloads . Current
a case load twice the national caseload is 1 FTE: 98 cases/68 volunteers . National standard
recommendation and earns $13.00/hr with 1 FTE: 45 cases/30 volunteers. In FY 2015-16, $30,000
no benefits). would cover. 78 FTE.
Family Access l\Jetwork Data:
1. During the 2014 Homeless Count over 40% counted were
Current Award: $10,000 children
2015-16 Request:
$10,000
(plus any additional funds if possible to support
critical needs of two new schools opening).
2. Nearly 50% of children are eligible for free/reduced lunch
3. 23% of children live at or below poverty.
Research:
A 2014 Penn Graduate School of Education study shows that
children with risk factors including homelessness and poor
14-15 Project: nutrition generally do worse in school. The study called for social
service agencies to partner with education and health systems to
• 5 FTE located at Vern Patrick Elementary in target problem areas for children, and work to try to identify
Redmond , connecting 120 children and collaborative programs to support children's well-being
family members to basic-need resources. outcomes. This is the crucial work of FAN .
Healthy Beginnings Requesting a 50% increase in funding to keep pace with:
1. $5,000 increase requested to support response to the
Current Award: $10,000 program.
2015-16 Request: $15,000
= 50 % increase over 14-15
2. Nearly 4 in 10 Oregon children enter Kindergarten with a
barrier to success. HB data indicates that many children in full
time daycare/preschools are unable to attend our community
• 5 FTE to coordinate 150 evidence based screenings. In response, HB created 4 b4 5 screenings
developmental/vision screen ,ing in a targeting these children.
preschool setting. 3. In the first 6 months of funding:
• 144 children screened
• 70% of these children received one or more referrals.
• only 6% have had a prior HB screening
Based upon these numbers we anticipate that we may screen
200 children at our 4b45 screenings this year-doubling our goal.
Page 2 of 4
. ..
Deschutes County Service Partner Grant Program
2014-2015
PROGRAM NAME/INVESTMENT COMMUNITY NEED
JBarJ Cascade Youth & Family Center (CYFC)
Current Award: $13,000
2015-16 Request:: $15,000
= 15 % increase over 14-15
14-15 Project:
• .4 FTE to coordinate 500 nights of
emergency shelter, crisis intervention and/or
family mediation.
• Services to over 366 youth
Requesting a 15% increase in funding to keep pace with:
1. 7% decrease in federal funding for shelter related to the
federal budget sequestration ($21,000 loss)
2. Increase in demand for shelter (based on first quarter total
shelter nights 2015 compared to 2014)
Emergency Shelter Nights:
o Jan -March 2015: 407
o Jan -December 2014: 900
Transitional Living Nights:
o Jan -March 2015: 477
o Jan -December 2014 : 1 ,300
3. Modest cost -of-living adjustment for .4 FTE Case Manager
KIDS Center
Current Award: $20,000
2015-16 Request: $25,000
=25% increase over 14-15
14-15 Project:
• .18 FTE to provide medical evaluations on
suspected victims of child abuse and/or
neglect.
• 163 medical evaluations;
• 16 Karly's Law physical abuse exams;
• 26 Karly's Law physical abuse consults
• 7 hospital visits for exams and/or consults by
Dr. St. Germain.
Requesting a 25% increase in funding to keep pace with:
1 . Increased numbers of children served with medical
evaluations. KIDS Center experienced a 25% increase in
child abuse evaluations between 2013 and 2014.
2. In 2014, child sexual abuse referrals continue to exceed 1/3
of all our cases. 48% of chi 'ldren served are under the age of
6 and live in Deschutes County.
3. KIDS Center provided 382 child abuse medical evaluations
in 2014. The cost of each evaluation is $1,800 and state
funding and medical reimbursements only cover
approximately 25% of these expenses.
Latino Community Association
Current Award: $11,000
2015-16 Request: $15,000
= 36% increase over 14-15
14-15 Project:
• .40 FTE of our staff team served over 900
people
• Coordinate information & referrals for 167
clients
• 92 free and low-cost dental services and 12
free legal consultations;
• Enroll 360 clients i n health insurance;
• Provide citizenship assistance for 17 clients;
• Coordinate lVIexican Consular services that
served 345 people.
Requesting a 20% increase in funding to keep pace with:
1. We plan to move to a larger space in the next 12-18 months
to expand services that will increase opportunities, and we
need more support to achieve this.
2. Our Latino community continues to be our fastest growing
segment with the highest rate of employment, yet also with
the lowest household income. This is a very industrious
group of people who face barriers such as language and
minimal formal education that limit opportunities.
Page 3 of 4
Deschutes County Service Partner Grant Program
2014-2015
PROGRAM NAME/INVESTMENT COMMUNITY NEED
Mountainair Family Relief Nursery
Current Award: $12,000
2015-16 Request:: $16,000
=33% increase over 14-15
14-15 Project:
• SOCC funds aprox. 2% of overall program
budget
Requesting a 33% increase in funding to keep pace with:
Oregon Relief l'Jurseries have consistently documented a 70%
reduction in the risk for abuse after 6 months of services in an
independent evaluation by Portland State University.
MountainStar Data:
• 91% of children enrolled at MountainStar remained free from
abuse and neglect despite living in homes with an average of
18 family risk factors.
• MountainStar provided therapeutic early
childhood classes, home visiting, parent
support and transportation (an average of
300 hours annually of contact) for 72
children ages 6 weeks to 3 years old.
• 145 children and their families received
Safety Net services (crisis intervention, home
visits and basic needs support).
Deschutes Data:
• 10% annual increase # of children in foster care
Redmond Senior Center
Current Award: $2,000
2015-16 Request:: $2,080
= 4% increase over 2014-15
14-15 Project
• Purchase food to provide a minimum of 2,000
meals per month via Meals on Wheels and
congregate meals
Requesting a 4% increase in funding to keep pace with:
1. Higher food costs (from $3.74 to $3.85/meal, a 2.9% increase
in cost per meal
2.1ncreasing number of unduplicated clients in Meals on Wheels
and congregate dining (based on data recorded through January
31,2015, estimates it will provide 98 unduplicated Redmond
Senior Center area seniors with Meals on Wheels in fiscal year
2015; this represents 20 more seniors, or 15% more, than
served in fiscal year 2014)
Saving Grace/Mary's Place
Current Award: $10,000
2015-16 Request: $15,000
= 50% increase over 2014-15
14-15 Project
• Provide 1,600 supervised visits and safe
exchanges for families that have experienced
domestic violence, sexual assault, stalking
and/or child abuse.
•
Requesting a 50% increase in funding to keep pace with:
1. Replacement of 1.25 FTE long-term staff, requiring additional
expense of extensive safety-focused training for new hires
(180 hrs).
2. Our program is operating at full-capacity, open and staffed 7
days per week.
3. Over 65% of children served at MP are 0-6, the most
vulnerable age for exposure to trauma.
4. Since Oct 2013 we have been unable to charge any fees for
services. The loss of this $10K in revenue continues to impact
our services, the demand for which has not diminished.
5. Since 2014, the court has been ordering a higher number of
visits than exchanges. Visits take 2.5 hrs per family, as
opposed to 15-30 minutes for exchanges, so fewer services
can be conducted within our capacity. However, visiting
families present greater concerns for safety and more
intensive supervision than exchanging families.
Page 4 of 4
15-16 BOCC Service Partner
Funding Request
14-15
Organization Project Funding 15-16 Request Increase
BASIC NEEDS: f,
Bethlehem Inn
Central Oregon Council on Aging
Central Oregon Veterans Outreach
Family Access Network
IHealthy Beginnings
JBarJ
Volunteer Coordination of Emergency Meals
Volunteer Coordination of Home Delivered Meal
cava Homeless Outreach Coordinator
FAN Advocate
Developmental Screens
Runawav & Homeless Youth
$
$
$
~
$
$
15,000
28500
10,000
10,000
10,000
13,000
$ 18,000
$ 29,640
$ 18,000 I
$ 10,000
$ 15,000
$ 15,000
Redmond Senior Center Purchase Food $ 2,000 $ 2080 I
SERVICES TO UNDERSERVED POPULATIONS: increase family assets & opportunities
Latino Community Assoc. Family Empowerment $ 11,000
-~
$ 15,000
PROTECTION FROM/TREATMENT FOR CHILD ABUSE & NEGLECT: keepin~ children safe
Court Appointed Special Advocates CASA $ 20000 $ 30 ,000
KIDS Center Medical Evaluations $ 20,000 $ 25,000
Relief Nursery Relief Nursery Safety Net Program $ 12,000 $ 16,000
Saving Grace Mary's Place $ 10,000 $ 15000
OTHER
Central Oregon 2-1-1 Human Services $ 10,000 $ 10,000
Upper Deschutes Watershed Coun~Natural Resources / Environment $ 20,000 $ 20,000
Total $ 191,500 $ 238,720
0.20
0.04'
0.80
0 .00
0.50
0.15
0.04
0.36
0.50
0 .25
0.33
0 .50
0.00
0 .00
March 6, 2015
Emailed to: Tom Anderson
Deschutes County Administrator
To Be Submitted to: Deschutes County Commissioners:
Tony DeBone
Tammy Baney
Allen Unger
Submitted By: Kent Elliott
Executive Director
Sunriver Area Chamber of Commerce
Domestic Nonprofit Corporation
State of Oregon Registry No.: 051430-86
Subject: Request for Funding
The Sunriver Community is truly a unique place in Deschutes County. It is comprised of
numerous homeowner and vacation associations (large and small), retail, service, tourism, and
manufacturing businesses (large and small), public facilities, permanent residents and part time
vacation home owners all with various economic goals and objectives. As an unincorporated
community, it is difficult to unite the many diverging interests into one marketing brand or
community voice. Yet, Sunriver continues to provide Deschutes County with two thirds of the
total Transient Room Taxes collected in the County, making it the largest producer of tourism
dollars in the County to the tune of $2.8 million in fiscal year 2013-14.
Sunriver has been affectionately coined, “the gateway drug that hooks people on Central
Oregon.” Since Sunriver began operating in the late 1960s, a large percentage of visitors to
Sunriver have become property owners in Deschutes County based on the time they spent
vacationing here. The economic value of this fact cannot be precisely measured but its
importance cannot be overstated.
Therefore, when considering the best ways to enhance economic vitality, i t is sound and
prudent economics to reinvest in the area that brings the greatest economic return.
History
The Sunriver Area Chamber of Commerce (SACoC) was formed in 1986 by local business people
who were very optimistic about the future of Sunriver. The original mission of the SACoC was to
promote the “Economic Vitality of the Sunriver Community.” The Chamber’s original mission
continues to this day with very little change over the years.
Recently, Deschutes County Commissioner Tony Debone launched a series of “5 for 5” town hall
meetings in South Deschutes County outlining the components of Economic Vitality. The 5
components presented in the meetings are at the core of the SACoC’s mission. The Chamber
continues to provide valuable services that enhance all 5 components of economic vitality as
identified by Commissioner DeBone.
Public Safety
Although the Chamber cannot actually perform public safety, it does everything possible to
promote and educate the citizens and visitors to Sunriver on the value of public safety and the
services made available through the Sunriver Service District. The chamber is an advocate for
the Sunriver Police and Fire departments. It is important for these departments to connect with
the citizens. In spring of each year the Sunriver Fire Department, in conjunction with the
Chamber, will hold an open house for citizens and children to tour the fire house and
equipment. In fall, the Chamber helps promote a major fundraiser at the Hola restaurant, which
raises money for the police Unity Tour and for the families of firefighters that have died in the
line of duty.
The Chamber works with the Sunriver Owners Association (SROA) to promote safety on the
roads and bike paths in Sunriver. The Chamber annually distributes thousands of road and
pathway maps that list Sunriver’s unique and effective safety rules. In survey after survey,
visitors and locals consistently rate Sunriver’s 30 plus miles of paved pathways as the most
frequently used amenity. In 2012, bikeportland.org described Sunriver as having the “Best
Bikeways in North America,” recognition the Chamber is proud to promote.
The Chamber is very active in the promotion, prevention and reduction of forest fires to the
businesses and residents of Sunriver. The Chamber works closely with the Upper Deschutes
River Coalition to define and promote defensible space and fuel reduction in all the homeowner
association districts in the greater Sunriver area. The US Forest Service and the UDRC are
important members of the Chamber and utilize the Chamber’s many outreach systems to
inform the community of ways to reduce fire danger.
The Chamber is actively working to address the issue of safe public access to the upper
Deschutes River. The Chamber is helping identify solutions to safety issues presented each
summer by the public seeking access to the river at Harper Bridge. Our 2015-2016 Sunriver
Magazine contains an updated map of publically accessible put-ins and take-outs.
Education
As the only school located in the Sunriver Area, Three Rivers Elementary receives significant
support from the Sunriver community. The education of our children is extremely important to
the future economic vitality of the Sunriver community and the school is a priority member of
the SACoC.
Knowing the importance a nutritional diet has on students’ ability to learn; in December 2014
the SACoC organized and promoted Casino Night. The event, which was held at the Sunriver
Homeowners Aquatic & Recreation Center (SHARC), is a major fundraiser for the Care and
Share Christmas Basket program. The school as well as local churches identified individuals and
families in need of assistance. The Care and Share program, an all-volunteer organization, was
able to provide over 100 needy families in South Deschutes County with Christmas baskets of
food, clothing and children’s presents.
This year the SACoC implemented, organized and funded the Junior Achievement Program into
Three Rivers School. The program has been enthusiastically received by the principal and
teachers. Business leaders and SACoC volunteer members will teach at least 7 classes in 2015.
Our goal is to be a complete k-8 curriculum sponsor in 2016.
The Sunriver Nature Center and Oregon Observatory, a prominent member of the SACoC,
conducts educational nature programs for Sunriver residents and visitors. The SACoC works
closely with the nonprofit organization to promote their activities and functions. All events and
activities of the organization receive high priority promotional status with the SACoC.
Economic Development
Recent surveys completed by SROA show the number of homes in Sunriver occupied by full
time residents has dropped to less than 20%. The SACoC Board of Directors believes a better
balance between residency and vacation use will improve Sunriver’s economic vitality. The
board is seeking ways to promote Sunriver as a great place to live and work. Efforts are being
made to promote Sunriver as a place for permanent residents. Promotional material and
information is being produced to support this approach.
The board is committed to working closely with organizations such as Economic Development
of Central Oregon (EDCO) to finds ways to promote Sunriver as a great place to operate a
business. EDCO has an ambassador position for La Pine, but does not have a representative
position for Sunriver. The SACoC is a current member of EDCO and has requested appointment
of a Sunriver position on EDCO’s board of directors.
The SACoC is supportive of the Sunriver Resort’s expansion of Caldera Springs. It is believed that
the expansion will create jobs and growth to the Sunriver area.
The SACoC holds ribbon cutting ceremonies welcoming new businesses to the Sunriver
community. The new business owner is able to meet and greet fellow businesses owners and
establish themselves into the community.
The SACoC looks for opportunities to provide educational programs for the Sunriver business
community to help them operate successful businesses. The Chamber has identified a need to
train service staff at accommodation partners and retail outlets to enhance customer service
and maximize the guest experience. The SACoC will be rolling out Q School to assist local
businesses with this training.
The SACoC would like to provide its members and local businesses with educational classes on
social media, web development and other technological support classes, in cooperation with
local experts. Business and adult educational classes provided by Central Oregon Community
College are promoted and current class information is available to visitors and residents at the
Visitor Center and Chamber office.
Residential and business development property is readily available in the Sunriver area and
South Deschutes County and the SACoC is prepared to help promote and welcome new
development. The SACoC would like to become the primary source for property development
information and services.
Health and Human Services
The SACoC has recently sent a letter of support to the La Pine Community Health Center to
operate out of the High Desert Family Medical Center. The plan calls for the owner of the High
Desert Family Medical Center to turn over their facility every Friday to the La Pine Community
Health Center. The La Pine Community Health Center would use the facility each Friday to t reat
low income families and patients. It is hoped that the support of the SAC oC will help expedite
the proposed agreement and make the plan for increased and consistent health care a reality.
When the Sunriver Post Office was in jeopardy of being closed by the US Postal Service, the
SACoC was instrumental in gathering community support to stop the closure. The Chamber
helped unite the community into one voice and the post office was taken off the closure list.
The SACoC continues to be supportive of our Sunriver Area Library. SACoC communicates all
library events and services to the community.
Arts & Culture
As a recreational community, art and cultural events in Sunriver are significant economic
engines that attract hundreds of thousands of visitors to Sunriver each year. Each year in
preparation of the annual Sunriver Magazine, the Chamber compiles a complete list of events
occurring in the Sunriver area and also lists the major events occurring in Bend and La Pine. It is
the most comprehensive list of Sunriver events published by any organization.
The Sunriver Music Festival, one of the premier events in all of Central Oregon, brings
thousands of vacationers to Sunriver and Bend, and works closely with the Chamber to
maximize the event’s success. For years the Festival has worked together with the Chamber to
organize and run the annual Swings for Strings golf tournament, which is the major fundraiser
for the organization. The Festival is showcased in the Sunriver Magazine and is one their
primary marketing pieces. The Festival utilizes the Chamber’s marketing services to help find
local housing for the musicians who travel from across the country and overseas to perform at
the festival.
The Sunriver Nature Center and the Oregon Observatory is an important member of the SACC.
In addition to sponsoring several of their events throughout the year, the organization counts
on the Chamber as one of their primary marketing sources.
The Sunriver Art Faire, a three day event in Sunriver that is organized and run by the Sunriver
Women’s Club, brings over 20,000 visitors to Sunriver. Each year the Women’s Club uses the
Chamber to help launch the Art Faire with a “kick off” event held at the SHARC. The event
generates awareness and helps recruit volunteers to run the faire.
Sunriver Books & Music holds book club meetings and periodic author appearances at their
store in The Village at Sunriver, and major author events at SHARC. Larger venues are needed
to accommodate crowds that show up to meet best-selling authors like Craig Johnson of the
Walt Longmire mystery series fame. The Sunriver Artists’ Gallery, a cooperative of 30 artists,
also holds artist events throughout the year. Both organizations use the marketing services of
the Chamber to help promote their events.
The Sunriver Stars Community Theater, a nonprofit group of thespians, performs several plays
and musicals throughout the year at SHARC. The 3-day weekend shows are performed to sold
out audiences, primarily based on the marketing provided by the Sunriver Scene and the
Chamber e news services.
Communication
In order to maintain strong economic vitality in a community, it is imperative that the
community receive consistent information from reliable sources to keep itself educated and
informed. Sunriver has limited local news outlets. The Sunriver Scene, the monthly periodical
published by SROA, provides locals and visitors with valuable local news; however, it is basically
a homeowner’s association newsletter. The other principal news source in Sunriver is the
SACoC’s weekly e newsletters. Each Monday morning the Chamber emails to more than 1,000
business owners and local residents information regarding upcoming events, local and regional
business news and other relevant information that affects the community. Chamber members
also use the email services to present their information to the community. The e news is
available to anyone to receive and is not restricted to members only.
The Chamber is working with the special projects division of the Bend Bulletin to help produce
the “Under the Sun” quarterly insert dedicated exclusively to Sunriver. The SACoC is providing
the Bulletin with editorial leads and content, promotion and identification of potential
advertisers.
Sunriver Magazine
The premier marketing and information material highlighting the Sun river area is the Sunriver
Magazine. Working with Cascade Publications in Bend, the SACoC prints and distributes more
than 20,000 copies of the magazine annually. The magazine is made available at news outlets
throughout Sunriver, at SHARC, the Sunriver Chamber visitor center and is mailed free of charge
to anyone who requests it. Sunriver Resort places the magazine in all their vacation rentals and
most property management companies place it in the vacation properties they manage.
Through reciprocity agreements, the magazine is distributed to and displayed in every visitor
center in the state of Oregon. This includes the major visitors’ centers at the Portland
International Airport as well as the visitor center at the end of the Oregon Trail in Oregon City.
The magazine is distributed to a targeted audience that is actively seeking Sunriver visitor and
relocation information.
The Sunriver Magazine is much more than a business-advertising vehicle. Great care is taken
ensure the magazine contains information about all the areas surrounding Sunriver. The
Newberry Monument, Cascades Lakes Hwy., Pacific Crest Trail and the High Desert Museum are
all highlighted in the magazine. Relevant maps, educational information and a complete annual
events calendar are part of this comprehensive description of Sunriver.
This is a beautiful magazine that truly captures and showcases the qualities that make Sunriver
a special and unique place to live, work and visit. The magazine is designed to appeal to visitors
as well as local residents. It is a coffee table quality publication with a long shelf life that is
referred to repeatedly throughout the year.
Tourism
Tourism by far has the largest positive financial impact on the Sunriver area. For this reason, it
is imperative that Sunriver maintain its local presence, marketing and outreach. It is said that
Bend has equaled or surpassed Sunriver as the primary visitor destination location in Central
Oregon. If this is true, then a portion of that success can be attributed to the multi millions of
dollars that the City of Bend has spent promoting the Bend brand and establishing the local
Visit Bend visitor center. Such successes are examples of how local control and commitment
can produce a better product at a lower overall cost.
In January of 2014, the SACoC and the Central Oregon Visitor’s Association (COVA) engaged in
discussions to determine ways in which the two organizations could work together to enhance
the complimentary services they provide. The SACoC proposed jointly operating the visitor
center with the SACoC maintaining office space, sharing operating expenses and handling the
local visitor inquiries, allowing COVA to concentrate on their regional marketing. This proposal
was rejected by COVA. The SACoC then asked to for space display Chamber member
information, and be provided an area where the local businesses and nonprofit organizations
located in Sunriver could be marketed and displayed. COVA refused this request as well.
In December of 2014, (COVA) relocated their offices to a highly visible, high rent location in the
heart of The Village in Sunriver. According to COVA’s published news releases, COVA
established the new visitor center in order “to serve the presently unmet need to provide
visitor information to the estimated 2.5 million annual destination visitors who base camp their
Central Oregon vacation in Sunriver…” In the December Bend Bulletin COVA was quoted as
saying, “the only community that does not have a full time visitor center is Sunriver …” These
kinds of public statements make it difficult to engage with COVA as a marketing partner.
Even though the vast majority of COVA’s reported $2.2 million operating budget comes from
taxpayers, and the fact that COVA’s published mission statement is to “promote Cent ral Oregon
as a year-round visitor destination to improve the economic vitality of the region,” COVA has
made it clear that they are a member-driven organization. A business must be a member of
COVA before they will receive any promotion from COVA. This me ans that all local Sunriver
businesses and nonprofit organizations must pay a membership fee to COVA simply to have
their brochure displayed at COVA’s visitor center. COVA annual membership is more than twice
that of the SACoC.
COVA does carry the Sunriver Magazine in their visitor center (reciprocity), and they do list the
SACC as a partner on their web site. COVA periodically sends to SACoC names and addresses of
individuals who have requested information about Sunriver. The SACoC, in turn, mails copies of
the Sunriver Magazine to these potential visitors. However, this means that a visitor center
located in the heart of Sunriver, purporting to provide information about Sunriver, will not mail
important information about Sunriver to potential visitors. COVA will, however, mail its visitors
guide. COVA’s Central Oregon Visitors Guide contains 122 pages, of which 7 pages (less than
6%), is devoted to Sunriver. The SACC’s Sunriver Magazine is 114 pages and all of it is devoted
to Sunriver.
The system designed to advertise and promote Oregon to visitors is clear. Promotion is done on
a state level, a regional level and a local level. The system is not designed for a regional visitor
center to replace a local visitor center. Each level serves unique and specific roles. The services
provided, and the organizations that provide them, should be complimentary. Not competitive.
Financial Position
The SACoC operates on an annual budget of approximately $50,000. Approximately half this
money has been provided by Deschutes County with the balance coming from membership
dues and advertising income. This income level has changed very little over the years. It is
estimated that over 80% of the businesses that actively operate and market their services in
Sunriver are members of the SACoC. However, even though the Sunriver area collects and
remits the dominant majority of Transient Room Taxes to Deschutes County, it does so with a
limited amount of businesses. Both the La Pine and Sisters Chambers of Commerce have twice
the membership of the SACoC, based on the greater number of businesses in their area to draw
from. Therefore, the SACoC’s low amount of membership income is simply based on the small
number of business the Chamber can represent in their area.
The SACoC’s balance sheet contains no long term debt and carries an adequate cash reserve at
this time.
Funding
The financial viability of the SACoC is in jeopardy. Up to now, the SACoC has remained solvent
thanks to tremendous volunteer support that local residents have donated to the Chamber. The
SACoC currently operates with one full time executive director. It is not realistic to expect one
person to operate the Chamber and visitor center 40 hours a week and, at the same time,
represent Sunriver as an ambassador at civic functions, Chamber activities, etc. A minimum of
two full time individuals are required in order to provide adequate services.
The SACoC must invest in new technology and communications platforms. Individuals who are
paid minimum wage cannot provide the level of knowledge and expertise required to properly
operate and carry out the mission of the Chamber.
An unofficial tally of the other Chambers and visitor centers operating in Deschutes County
show that large financial grants have been provided to them from the city they represent. The
Chambers of Commerce in Sisters and Redmond both receive well over $100,000 annually from
their respective cities. In addition, these Chambers are able to maintain twice the number of
members due to the larger amount of businesses in their areas. The La Pine Chamber of
Commerce has twice the number of members as the SACoC, and receives over twice the
amount of grant money, even though the amount Transient Room Tax collected in La Pine is
relatively low.
Therefore, the Sunriver Area Chamber of Commerce Board of Directors requests:
1) The Deschutes County Commissioners continue to provide funding for the important
activities and services that the SACoC provides in Deschutes County.
2) An increase in those funds.
3) Any grant money that can be provided by the lottery funds.
Thank you for considering our request.
Respectfully submitted,
The Board of Directors of the Sunriver Area Chamber of Commerce
Brooke Snavely, President
Sunriver Scene Editor
541-585-2938
brookes@srowners.org
Dave Wilkins, Treasurer
Starr Productions Entertainment Services
541-419-4090
starrproductiondjs@gmail.com
Carl Jansen, Secretary
President Upper Deschutes River Coalition
541-593-2777
carlj@searchna.com
Ginny Kansas-Meszaros, Director
Gibson Realty
541-977-2710
ginny.m.kansas@gmail.com
Lisa Scott, Director
Asea Wellness Consultant
541-647-7602
cellularasea@gmail.com
William Wood, Director
William Wood Photography
541-593-5512
wmwood@chamberscable.com
Patty Klascius, Director
Former SROA board member
503-695-2824
pklascius@gmail.com
4-17-2015
To: Deschutes County Commissions
From: Sunriver Area Chamber of Commerce
Regarding: Request for Funding
Response to April 13th email from Judith Ure
1.-Precisley how the County's funds are currently being used by the Chamber, particularly with the
recent relocation of the Central Oregon Visitors Association (CaVA) to Sunriver. Indentify any aspects
of County-funded activities that are directly related to promoting tourism.
With regards to tourism, CaVA's decision to relocate their office to Sunriver appears to have created a
perception that the Sunriver Area Chamber of Commerce (SACe) is no longer relevant or that the
Chamber is no longer needed to promote tourism in Sunriver. In reality, COVA's relocation to Sunriver
has not changed in any way the activities, functions or missions performed by either organization, nor
should it.
COVA is a regional marketing organization (RMO) while the SACC is a destination marketing organization
(DMO). COVA's mission is to promote tourism equally to all of Central Oregon, while the SACe's mission
is to promote tourism specifically in the Sunriver Area. If CaVA a RMO, can fulfill the functions of SACC
a DMO, then it follows that the State of Oregon with their Travel Oregon promotion can perform the
functions of CaVA and neither COVA nor SACC are needed. In addition, the majority of visitors that
enter a local visitor center want specific information about local activities, events and amenities and are
rarely looking for information outside of the area they are visiting.
With regards to funding, in 2014 the SACC operated with total annual income of $52,786.00 (for your
consideration a copy of our 2014 income and expense statement has been attached). Of that amount
Deschutes County provided funding of $21,516.00. Because of the low amount of total income, the
Board of Directors of SACC has not earmarked the county funds to support a specific tourism project.
Rather, the income has been comingled to help financially support all the everyday expenses of the
Chamber.
For the enhancement and promotion of tourism, the Chamber performs the following functions:
-Production of the annual Sunriver Magazine with over 25,000 copies printed.
-Continuous distribution of the magazine throughout the year.
-Daily maintenance and operation of the Sunriver Chamber website.
-Daily maintenance and operation on Facebook.
-Handling visitor information and inquiries through emails and correspondence.
-Handling visitor inquires through telephone conversations.
-Personal interaction with visitors at our visitor center.
Executive Director
Salary Range: $35,000 to $50,000
(Recent survey responses from 366 chamber executive directors indicate that the medium annual salary
is $97,000).
Job Description:
The executive director of the chamber of Commerce is a key representative and advocate for business
owners and employers in a community. According to the American Chamber of Commerce Executives,
there are about 3,000 independent U. S. chambers with unique goals determined by diverse groups of
members. Despite differences, all chamber directors work to promote and strengthen their communities
by building prosperity through a healthy economy and a strong business sector.
Membership Services
Chamber directors plan, organize and oversee a range of services and events for members. They
typically maintain a website that features local business news and a membership directory that is
available to the public and potential new customers and clients. Most chambers hold regular social
events that offer members a chance to network and share information and ideas. Some directors
identify common needs among local business owners and arrange lectures, workshops and training
seminars on different management issues and opportunities.
Advocacy
Executive directors take an active part in local government. They advocate for laws and ordinances that
benefit business.
Community Ties
Businesses want attractive and culturally rich communities that attract visitors and customers. They also
want safe neighborhoods and good schools for employees and their families. Chamber directors lead the
business community's efforts to support and enhance cities and towns. They often spearhead
campaigns to raise money for local charities and cultural organizations. Chambers may sponsor their
own community events such as holiday parades, heritage festivals and job and health fairs. Some
directors may launch partnerships between educators and employers so that local schools can align
their curriculum with the skills needed by the local labor market.
Assistant to the Director:
Salary range: $20,000 to $30,000
Job Description:
-Communications manager; web site development and maintenance; office manager; membership
manager.
-Keep chamber office open daily.
-Communication with all members periodically to determine chamber focus and management of
monthly functions.
-Creates and executes events
-Mailing important relocation and visitor information
The SACC is not asking for funding to specifically develop a new program or project. Our
request for financial support is based on our inability to be able to continue to provide the
important services that it is currently providing. Simply looking at the gross salary and employee
benefit costs alone, an annual income of $1 00,000 is needed just to pay this expense. With
Income
410000· Visitor Center Advertising
445000 • Grants & Contracts
450000 . Interest Income
455000 . Membership Dues
465000 . Miscellaneous Income
49900 • Un categorized Income
Total Income
Gross Profit
Expense
600000 . Advertising Expense
602000 • Bank Fees
604000 • Dues and Subscriptions
610000· Food & Beverage
614100 • Insurance -Dir & Off
614200 • Insurance -General Liability
616000' Miscellaneous Expense
618000 • Postage & Shipping
622000 • Professional Fees
622100 • Professional Fees -Accounting
622200 • Professional Fees -Legal
626000 • Rent
626100· Utilities
628100· Services -Compu Prog & Maint
628400 • Services -Website Development
628500 . Services -Website Hosting
632100 . Supplies -Office
634000 . Telephone & Telecommunications
636000 . Travel & Entertainment
638000 . Payroll Expenses
638200 • Payroll Expen -Off & DJr Wages
638300 . Payroll Expenses -Payroll Tax
638400 . Payroll Expenses -Sal & Wages
Total Expense
Net Income
Jan -Dec 14
175.00
21,516.88
2.57
25,505.18
5,506.92
80.00
52,786.55
52,786.55
1,115.00
552.74
50.00
350.00
744.00
690.00
20.00
1,562.65
849.00
379.50
450.00
4,240.20
835.62
295.00
72.65
2,420.00
104.93
2,436.14
2,393.25
2,823.93
25,342.01
7,503.53
1,522.91
56,753.06
-3.966.51
Mission Statement
• Founded in 1986.
• Established as a Non Profit 501c3.
• To Promote and Enhance the ECONOMIC
VIT ALITY of the Sunriver Area.
Components of Economic
Vitality
• Public Safety
• Economic Development
• Education
• Health & Human Services
• Arts & Culture
• Communication
• Tourism
Public Safety
• Sumiver Service District: Advocate for the Sumiver Police and
Fire Departments.
• Promotion of the Sumiver Fire Department: Open House in
Spring
• Promotion of the Sumiver Police Department: Support of the
Police Unity Tour.
• Promotion and Distribution of SROA guidelines and rules for
Safe Use of the Roads and Bike Paths.
• Promotion of the UDRC & US Forest Service: Ladder Fuel
Reduction & Defensible Space Outside of Sumiver
• River Access: Safe Public River Access at Harper's Bridge.
Economic Development
Increased promotion of Sunriver as a great place to live.
Increased promotion of Sunriver as a great place to work and operate
a business.
Welcoming new businesses to the community through ribbon cutting
ceremonies and increased promotion.
Closer working relationship with Economic Development of Central
Oregon (EDCO).
Promote and encourage new expansion projects: New pool at Sunriver
Resort (The Cove), New Carson's American Kitchen (Meadows),
Twisted River Tavern (Owl's Nest), new village bldgs., expanded
Caldera Springs development.
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• Support of Three River School
• Implemented Junior Achievement into the School.
• Sunriver Area Library
• Promotion and support of the Sunriver Nature Center
and Oregon Observatory for their educational programs
• Quality Assurance School Idea: Train Front line staff to
be better stewards of local happenings and upgrade
service levels to a higher standard.
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Health and Human
Services
• Letter of support for La Pine Community Health
Center to operate out of the High Desert Family
Practice Center on Fridays.
• Promotion and support of the new Sunriver
Pharmacy.
• Support of the St. Charles expansion into South
Deschutes County.
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Comprehensive list of Sunriver Events
Promotion of the major Sunriver Events: Sunriver Musical Festival, the Art
Faire, the Quilt Show, SHARC 's music concerts, Pacific Crest, Mudslinger,
4th of July Festival, Sunriver Stars Community Theater, etc.
Promotion of the Sunriver Nature Center and Oregon Observatory, High
Desert Museum.
Author events through Sunriver Book and Music, Artist Gallery Events.
Clubs & Non Profits: Women's Club, Men's Club, Upper Deschutes River
Coalition (UDRC), Sunriver Anglers Club, Care & Share, Local Churches.
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Communications
• Monday morning enews. Over 1,000 emails.
• New web site.
• New Facebook site.
• Bend Bulletin: "Under the Sun" quarterly insert.
• Sunriver Navigator.
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• Largest positive financial impact.
• Promote Sunriver image or brand
• Promotion of Tourism in Oregon
• State Level: "Travel Oregon"
• 7 Regional Marketing Organizations (RMO's)
• Local or Destination Organizations (DMO' s)
Sunriver Magazine
• Printed 25,000 magazines
• Distributed through out the year.
• Displayed at all major welcome centers in Oregon: PDX, End of the
Oregon Trail in Oregon City, Redmond Airport.
• Mailed directly to potential visitors from Web Site requests.
• Electronic Distribution of the magazine on the New Chamber
website.
• Placed in Vacation Home Rentals by Property management
•comparues
• Placed in the Sumiver Resorts rooms
• News outlets throughout Sumiver.
2015 Budget
• Annual Income: $50,000
• 60% Membership Dues and Magazine Advertising.
• 40% Deschutes County Grant
Deschutes County Economic Development Investment Initiative
Revised for 2015-16 Fiscal Year
EXECUTIVE SUMMARY
The following proposal is a revised and updated document that closely mirrors the program funded in the
current fiscal year by Deschutes County. Per direction provided by staff and commissioners last year, the
matrix and supporting narrative below represents a one year investment for comprehensive economic
development services within Deschutes County, including the operation of programs and offices in all
incorporated cities within the County’s political borders.
Community/
Program
Deschutes
County
FY2014-15
Investment
(current)
Deschutes
County
Funding for FY
2015-16
(proposed)
Local City
and other
Public
Funding
(proposed)
Private Sector
Members &
Other Earned
Revenue
(proposed)
Total FY15-16
Program Budget
(inside Deschutes
County borders)**
LOCAL ECONOMIC DEVELOPMENT CAPACITY
Sunriver/La Pine $20,000 $20,000 $20,000 $5,000 $45,000
Sisters $20,000 $20,000 $60,000 $5,000 $85,000
Redmond (REDI) $10,000 $10,000 $80,000 $62,200 $152,200
Bend $10,000 $10,000 $90,000 $500 $100,500
SUPPORTING ENTREPRENEURSHIP & EARLY STAGE COMPANIES
Venture Catalyst
Program
$22,500 $30,000 $10,000 $70,000 $110,000
REGIONAL ECONOMIC DEVELOPMENT CAPACITY
EDCO Regional
Office
$132,200* $122,200 $50,000 $362,050 $534,250
TOTAL: $214,700 $212,200 $310,000 $504,750 $1,026,950
*Included $15,000 in pass-through to FoundersPad. No EDCO funding for FoundersPad is requested in FY2015-16.
**Excludes programs in Crook and Jefferson Counties
Funding from Deschutes County leverages (roughly 5:1 or $5 of outside funding for every $1 from the
county) substantial investment from cities and other public entities (school districts, college, university) as
well as from the private sector. In this way, public dollars are combined to achieve better results and
measurably improve the local, county, and regional economy.
It is our understanding that through three quarters of the current fiscal year that disbursement of video-
poker lottery proceeds to Deschutes County are down 1-2% from forecasts. In an attempt to be consistent
with lottery funding dedicated to economic development, EDCO’s proposal for the coming fiscal year
similarly reflects just over a one percent decrease (-$2,500) as well.
Strong Local Economic Development Capacity
A strong regional organization with equally capable economic development professional capacity at the
local level is a model unique to EDCO in the Pacific Northwest. EDCO contracts to deliver comprehensive
local economic development programs that are financially underwritten by the communities and Deschutes
County. Local managers are assisted by local economic development advisory boards. In La Pine, that
group is LED (La Pine Economic Development), an active, 12-member board comprised of city, county and
local business leaders that meets monthly. In Sisters, a seven member advisory board with a similar
structure meets bi-monthly to provide feedback on critical issues, projects and program activities. Sisters
made a bold move this spring to invest further in their local economic development program by moving the
position from a three-quarter time manager to full time for the final quarter of the fiscal year.
Most importantly, these local programs are producing results in the form of completed business
development projects, new capital investment for the property tax base, and new, well-paying jobs.
Supporting Entrepreneurship & Early Stage Companies
Fostering entrepreneurship is an important component of the region’s economic development strategy.
The two critical components for establishing Deschutes County as a premier place to start and grow new
companies are 1) a robust mentoring network and 2) access to equity/growth capital. Continued
development of these key infrastructure assets will not happen without focused and sustained effort.
EDCO’s funding priorities for the coming fiscal year are to continue support for important work happening
under the Venture Catalyst Program (VCP). Overseeing this program is our Venture Catalyst, Brian Vierra,
whose leadership continues to set the bar high for both the quality and variety of assets available to young
companies and entrepreneurs.
Gathering needed funding for the Venture Catalyst has continued to be a challenge for EDCO. As such,
County support of this program is critical until we can raise adequate long-term funding.
EDCO has been working closely with the Regional Accelerator & Innovation Network (RAIN) in Corvallis and
Eugene, The Oregon Entrepreneur’s Network (OEN) based in Portland, Southern Oregon Regional Economic
Development, Inc. (SOREDI) in Medford, and Business Oregon on a proposal to provide matching funds for
similar Venture Catalyst programs in those areas. With dedicated resources directed by the Oregon
Legislature through Business Oregon, this could provide a more sustainable funding source for this
important element of the services and results that EDCO delivers within Deschutes County and across the
region. This proposal is current being considered in the state capitol, with a hearing scheduled on April 29
that will include testimony from Brian Vierra, former EDCO Venture Catalyst Manager and current RAIN
Executive Director Jim Coonan, Linda Weston, Executive Director of OEN, and other leaders.
Regional Economic Development Capacity
Deschutes County has been a statewide leader in funding economic development using video poker lottery
proceeds distributed by the State of Oregon. Over the years, this investment has been a foundation for
everything the organization does and everything it accomplishes. Without a strong regional organization at
the Bend Office, local offices would enjoy little support for their efforts to measurably improve the
economy in their community. The regional office provides support in the areas of media relations and PR,
marketing, event production, professional mentoring, professional recruitment, incentive administration,
website presence, lead generation and financial management and audit services. Adding oversight and
support of programs in La Pine and Sisters is stretching regional staff even further, which is why we have
requested a modest increase in the coming fiscal year to help cover this added workload. The last increase
for support of regional operations was $2,200 four years ago in the 2011-12 fiscal year.
Return on Investment – Key Performance Indicators
Funding provided by Deschutes County, other cities and counties, and about 300 private sector members
has yielded a solid return on its investment. Results in the past two calendar years compared to region-
wide goals (derived from EDCO’s 3-year Strategic Plan) include:
Calendar Year Results: 2013 & 2014
In addition to these results, EDCO met one-on-one with more than 500 local traded-sector companies
(roughly 80% of which were in Deschutes County) to proactively identify needs and opportunities. We
provided assists (help that did not require significant time or resources) to an additional 450 companies,
and conducted in excess of 300 consultations with early stage companies and entrepreneurs. By nearly
every measure EDCO is achieving record outcomes which are “moving the needle” in a positive direction for
the region’s economy.
Summary
EDCO’s board and staff applaud the Commission and the Deschutes County management team for your
vision to sustain support for economic development services. We believe this proposal, which follows
closely last year’s proposal, represents a well-planned and cost effective strategy that is broadly supported
by the communities within Deschutes County and leverages greater investment in economic development
at the local level – both private and public.
DESCHUTES COUNTY LEGAL COUNSEL
DAVID DOYLE
Legal Counsel
V388-662S
TO: soee Date: April 15, 2015
RE: , COlD -LUSA Appeal File No. TA 13-4
Attached please find the Notice of Intent to Appeal submitted to LUSA by legal counsel for
COlD..
Staff seeks direction from the soee as to how to proceed.
Options include: * voluntary remand
* motion to dismiss
* preparation of Recordl defend soee actionlinaction
Quality Services Performed with Pride
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BEFORE THE LAND USE BOARD OF APPEALS
OF THE STATE OF OREGON
2
3 CENTRAL OREGON IRRIGATION
DISTRICT,
4
Petitioner,
LUBA No. 2015
v.
6
DESCHUTES COUNTY,
7
Respondent.
8
9
NOTICE OF INTENT TO APPEAL
11 1.
12 Notice is hereby given that Petitioner intends to appeal the land use decision made by
13 Respondent Deschutes County in file number T A-13-4. The decision became final for
14 purposes of appeal on March 25, 2015. The decision, bearing the title Text Amendment
(TA) 13-4, denied a text amendment proposal submitted by Central Oregon Irrigation
16 District, which would have allowed operation, maintenance, and piping of existing irrigation
17 systems as an outright permitted use in the SR-2.5 zone. This appeal is filed on or before the
18 21 st day after the decision became final and is therefore timely. OAR 661-010-0015.
19 Petitioner participated orally and in writing before the Respondent.
II.
21 Petitioner is represented by:
22 David E. Filippi
Steven W. Abel
23 Stoel Rives LLP
900 S W 5th A venue, Suite 2600
24 Portland, OR 97204
(503) 294-9599
26
Page 1 -NOTICE OF INTENT TO APPEAL
78811727.1 0060710..00007
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2 Respondent, Deschutes County, has as its mailing address and telephone number:
3 Deschutes County, P.O. Box 6005, Attn: BoCC, Bend, Oregon 97708-6005, Telephone
4 Number: (541) 388-6570; Facsimile Number (541) 385-3202 and has, as its legal counsel:
David Doyle
Deschutes County Legal Counsel
6 1300 NW Wall Street, Suite 205
Bend, OR 97701
7 (541) 388-6625
8
IV.
9
Other persons mailed written notices of the land use decision or limited land use
decision by Deschutes County, as indicated by its records in this matter, include: 11
12 Central Oregon Irrigation District Tom Hignell
cia Craig Horrell 20965 Country View Lane 13 1055 SW Lake Court Bend, OR 97701 Redmond, OR 97756
14
Brian R. Sheets Joette Storm
Schroeder Law Offices P.C. 63214 Brightwater Drive
1915 NE Cesar E. Chavez Blvd. Bend, OR 97701 16
Portland, OR 97212
17
Sheryl Mondt Thomas Casey
18 63298 Brightwater Drive 21115 Scottsdale Drive
Bend, OR 97701 Bend, OR 9770119
Robert Rector Jeff Perrault
63380 Brightwater Drive 20980 Country View Lane
21 Bend, OR 97701 Bend, OR 97701
22 Aleta Warren • Ron and Joy Minnice
63535 Overtree Road 63330 Brightwater Drive 23
Bend, OR 97701 Bend, OR 97701
24
Del Swan Pat Kliewer
63575 Overtree Road 60465 Sunridge Drive
Bend, OR 97701 Bend, OR 97702 26
Page 2 NOTICE OF INTENT TO APPEAL
78811727 ! 0060710-00007
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Trace Tipton
21000 County View Lane
Bend, OR 97701
Greg and Sue Vernon
63385 Old Deschutes Road
Bend, OR 97701
Gary Jones
63370 Brightwater Drive
Bend, OR 97701
Malt and Suzanne Gadow
63425 Overtree Road
Bend, OR 97701
Jim and Sherry Curl
63545 Overtree Road
• Bend, OR 97701
8
NOTICE:
9
'<I' Anyone designated in paragraph IV of this Notice who desires to participate as a
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cx:~ party in this case before the Land Use Board of Appeals must file with the Board a Motion to
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April 15, 2015.
STOEL RIVES LLP
~.~DaviE.FiliPPi,SBN0:96509s
Steven W. Abel, OSB No. 831375
Attorneys for Petitioner
Page 3 NOTICE OF INTENT TO APPEAL
78811727.10060710·00007
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CERTIFICATE OF FILING AND SERVICE
2 I hereby certify that on April 15, 2015, I filed the original of this Notice ofIntent to
3 Appeal, together with two (2) copies, with the Land Use Board of Appeals, DSL Building,
4 775 Summer Street NE Suite 330, Salem, Oregon 97301-1283, by certified mail, return
receipt.
6 I further certify that on April 15, 2015, I served a true and correct copy of this Notice
7 of Intent to Appeal by first-class mail on the following persons:
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David Doyle
Deschutes County Legal Counsel
1300 NW Wall Street, Suite 205
Bend, OR 97701
Deschutes County
Attn: BoCC
P.O. Box 6005
Bend, Oregon 97708-6005
Brian R. Sheets
Schroeder Law Offices P.C.
1915 NE Cesar Chavez Blvd .
Portland, OR 97212
Tom Hignell
20965 Country View Lane
Bend, OR 97701
Sheryl Mondt
63298 Brightwater Drive
Bend, OR 9770 I
Joette Storm
63214 Brightwater Drive
Bend, OR 97701
Robert Rector
63380 Brightwater Drive
Bend, OR 97701
Thomas Casey
21115 Scottsdale Drive
Bend, OR 97701
Aleta Warren
63535 Overtree Road
Bend, OR 97701
Jeff Perrault
20980 Country View Lane
Bend, OR 97701
Del Swan
63575 Overtree Road
Bend, OR 97701
Trace Tipton
21000 County View Lane
Bend, OR 97701
Ron and Joy Minnice
63330 Brightwater Drive
Bend, OR 97701
Pat Kliewer
60465 Sunridge Drive
Bend, OR 97702
Page 1 CERTIfICATE OF FILING AND SERVICE
7&&11727.10060710·00007
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2
3
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Gary Jones
63370 Brightwater Drive
Bend, OR 97701
Jim and Sherry Curl
63545 Overtree Road
Bend, OR 97701
Greg and Sue Vernon
63385 Old Deschutes Road
Bend, OR 97701
Matt and Suzanne Gadow
63425 Overtree Road
Bend, OR 97701
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Page 2 CERTIFICATE OF FILING AND SERVICE
78811727.1 0060710-00007
Attorneys for Petitioner
Sll/,IDI 2()]$·OI
S'l'lu/: 12'1496
Tux/nil U1316AA00600
205 SW Black Butte Redmond, OR 97756
Zm""11 C2 ACI"ll,,: .09
TDC Numbctl'.'
Cn",,,ullftNl SOLD AS IS. Older one-story home with attic, 1,100 square feet.
Minimum Bid: $56,800.00
Legal Description: TOWNSITE OF REDMOND; Lot: PT. 5, 6; Block 2
SlIl, ID: 201 $·02
Stll'lal: J'12IJO
Tax/oil UIJ20CBOJ$00
2429 SW Valleyview Dr Redmond, OR 97756
Zonfn, R2 Ac"tllIlI': 0.17
TDC Numb,,,:
Com""nt,: Vacant, platted, residential lot. Paved street -utilities available. City of
Redmond.
Minimum Bid: $29,200.00
Legal Description: VALLEYVIEW; Lot 8; Block 0
SaltllD: 201 $-OJ
S",lall 13028$
Taxlotl IS1JJOBAOIJOO
3197 SW 45 th St. Redmond, OR 97707
Zonlnl R2 Aerial" 0.46
TDC Numb",:
Commllntl: Vacant platted residential lot. Paved street and utilities available. City of
Redmond.
Minimum Bid: $40,000.00
Legal Description: HUNT'S THREE SISTERS VIEW TRACTS; Lot 2; Block 2
1
Sale JD: 20lJ·16
S'r/a/: IJ9489
Tax/of: 2110 16B008'700
No address Corner Park and Yoho, La Pine
Zmrlllll RR10, WA
TDC Nllmb(1f:
Aerloll: 1.02
Comm,nf,lU Vacant, platted, residential lot. Buyer must treat wildfire fuels.
Minimum Bid: $11,200.00
Legal Description: DESCHUTES RIVER RECREATION HOMESITES UNIT 8, PART 2; Lot 9;
Block 95
Sa/,ID: 201$..1'7
S,,/al: 14064J
Taxlol: 211029DOOJOOO
52856 Sunrise Blvd. La Pine, OR 97739
Zmr/", RR-10, WA AC",Q,,: 1.2
TDCNumbc!1'l
Com"",,',: SOLD AS IS. Platted legal lot. Has an older single wide mobile home.
Minimum Bid: $19,200.00
Legal Description: FOREST VIEW; Lot 7; Block 7
20lS·18
S,,,/all 144181
TQxlol: 220901AOOJI00
14717 N. Sugar Pine Way La Pine, OR 97739
Zmr/", RR-10, WA AcrtlQII'1 1.4
TDC Nu",b",:
Com""",,, SOLD AS IS. Partially constructed home. Large three-bay shop.
History of Code Enforcement due to illegal septic system connected to shop.
All permits are expired. Property has a Federal Tax Lien of $190,207.89 that
will be settled by the County from the proceeds of the sale.
Minimum Bid: $221,600.00
Legal Description: PONDEROSA PINES: Lot 37; Block 0
6
Su/,ID: 2015-IY
S,,/u/: 141650
Tux/of: 221005AOOJ500
15500 Federal Rd.
ZOIrI", RR-10, WA
TDC Number:
La Pine, OR 97739
ACI't!u,,: 0.94
Com"""ts: SOLD AS IS. Platted residential lot with older double wide
manufactured home. Home is in disrepair.
Minimum Bid: $16,000.00
Legal Description: CONIFER ACRES; Lot 17; Block 5
Sul,ID: 2015·20
S,r/"I: 115298
Taxlott 221016B000414
15656 6th St. La Pine, OR 97739
Zonln, RR10, WA Aer,,,,11 0.96
TDC Numb,r:
Cnmm,nt,: Vacant land. Had septic feasibility for sand filter approved in 2006.
Buyer must treat wildfire fuels.
Minimum Bid: $20,000.00
Legal Description: (Metes and Bounds -Review Deed at Deschutes County Clerk 2013-50433)
Sul,ID: 2015·21
S,,'u': 152289
Taxlntt 2219000001200
No Address. Frederick Butte Area
Znn/n, EFU, WA Aerla,1I 80
TDC Numb,,:
Comm.ntll Vacant rural land. May not have legal access. Surrounded by USAlBLM.
Minimum Bid: $22,272.00
Legal Description: The East Half of the Southeast Quarter (E Y2 SE ~) of Section 36, Township
22 South, Range 19 East. W.M. Deschutes County, Oregon.
7
SaIl! ID: 2015·22
S,,,lal:
Ta:<lot:
128104
14JJI9AOJJOO
No Address. Almeter Way, Terrebonne
ZOI,I"11 EFU
TDC Numhtm
At'rtllllllU 4.5
COI"m,m1." Vacant parcel (4.5 acres). EFU Zone. Legal Lot of Record not determined
however, parcel located between/surrounded by legally dedicated right of way
and platted subdivision on the west, and legal lots on the east.
Minimum Bid: $20,000.00
Legal Description: That portion of Section 19, Township 14, Range 13, EWM, lying east of N.W.
Almeter way.
8