HomeMy WebLinkAbout2015-04-22 Work Session Minutes
Minutes of Board of Commissioners’ Work Session Wednesday, April 22, 2015
Page 1 of 5 Pages
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, APRIL 22, 2015
___________________________
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Dave Doyle, County Counsel; and media representative
Ted Shorack of The Bulletin.
Chair DeBone opened the meeting at 1:30 p.m.
___________________________
1. Review of Spay & Neuter Grants.
Judith Ure provided a handout showing the committee recommendations.
There were three applications, and none asked for the full amount. There is a
required report form showing how the funds were expended.
BANEY: Move approval of the spay and neuter grant recommendations as
presented.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Work Session Wednesday, April 22, 2015
Page 2 of 5 Pages
2. Other Items.
Regarding Senate Bill 941, Chair DeBone said it has to do with background
checks for private party registration of guns. The letter focuses on
underfunding of mental health services and early childhood development.
Commissioner Baney stated they are trying to protect the community, but the
struggle is with the underlying issues that are causing the bad behavior, such as
stress, suicide, family dysfunction, job loss, economic factors and so on. She
still thinks firearm owners need to keep weapons out of the hands of youth, but
there many other needs that should be addressed.
Chair DeBone noted that there are guns out there and some are already in the
hands of people who should not have them. It seems to be very much a
rural/urban divide.
Judith Ure said that the hearings are happening now, and she has no idea if it
will be voted on today. Commissioner Unger stated that providing input should
be repeated as the discussion progresses. Commissioner Baney feels they are
trying to address community safety, but are miles from really getting to the
heart of the problem. The path being taken and the bill as presented are not
necessarily appropriate or effective.
UNGER: Move approval of the letter addressing concerns about Senate Bill
941 as written.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
___________________________
The Board then discussed Senate Bill 3505. Commissioner Unger said it has to
do with emergency clauses. There are a few others as well.
UNGER: Move approval of a letter containing the elements discussed at
today’s work session, in preparation for the House floor.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
___________________________
Minutes of Board of Commissioners’ Work Session Wednesday, April 22, 2015
Page 3 of 5 Pages
Regarding Bill 3505, David Doyle stated that this amends the retention period
on public records to three years, with some additional costs involved; the
timelines would be graduated as well to force providing documents in a shorter
period of time. The longer it takes, the less the agency can charge for its work.
It also speaks to social media. Some people ask broadly for information as
well. It would not allow adequate time to locate and properly redact
documents. This also would be voted on by emergency. There are unintended
consequences that could affect every public entity in the State.
UNGER: Move approval of a letter containing the elements discussed at
today’s work session.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
___________________________
Tom Anderson discussed the Game Share “In My View” letter. Game Share is
a tax incentive to help either retain a business or entice a business to come in. It
is similar to an enterprise zone but is not a zone, typically for bigger projects. It
involves a waiver of State income tax, and Washington County has been a huge
beneficiary of this. More could be done with this income tax funding.
Commissioner Unger stated that this could be an economic development tool
for all counties, but the loss needs to be equalized.
UNGER: Move approval of the ‘in my view’ submission as discussed.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
___________________________
Ms. Ure said that video lottery prioritization still needs to be discussed.
$25,000 was not committed that would have been for community grants. The
Board decided it should be left in the fund as unallocated until more is known
about future lottery funding. It could be used for unfilled needs of service
partners.
The service partners will be advised that the new funding level will be the same
as last year.
Minutes of Board of Commissioners’ Work Session Wednesday, April 22, 2015
Page 4 of 5 Pages
___________________________
The joint meeting with the Redmond City Council will be rescheduled from
May 12 to May 26.
___________________________
The Board business meeting of April 29 will start at 11:30 AM due to the Bend
Chamber Real Estate Update event earlier that morning.
___________________________
Chair DeBone observed that you can live in a fire prone area and not worry
about your home if you take the proper precautions. Living in the forest does
not mean that you will be faced with more dangers than elsewhere.
Commissioner Unger added that sometimes development actually c reates a
safer area since reducing fire risk is required. Therefore, development should
not be discouraged just on the basis of this being a fire -prone region.
___________________________
Erik Kropp said that the Board received a letter from a veteran who asked if the
Board could provide a letter acknowledging military retirees. Commissioner
Baney stated that the individual, William Chan, handles many military funerals,
and he and his wife are very involved in the community. It appears to be a
request for recognition. Mr. Kropp will draft a letter for Board signature. This
could also be presented at the June 3 business meeting.
___________________________
Mr. Kropp provided a copy of the employee survey for the Board to review.
The Board approved, and it will be distributed soon fo r employees to complete.
___________________________
At 3:00 p.m., the Board went into Executive Session, under ORS 192.660(2)(d),
labor negotiations; and Executive Session under ORS 192.660(2)(I), Evaluation
of the Performance of an Officer, Employee or Staff Member.
___________________________
Mr. Anderson said that the new external auditor report was not as good as it
should have been, per the State. They were selected per low bid and this
problem was discussed at length with the Audit Committee. The Audit
Committee will convene a special meeting to discuss this further. The contract
allows the County to terminate the agreement, or they can give the company
specific requirements for year two. Or, they can ask how they plan to improve.
Round two of the individual department meetings are scheduled closely
together. He wanted to know if they should be spread out more. The Board
feels that they can be held as scheduled unless some need to be rescheduled due
to conflicts.
Commissioner Baney stated they are receiving more input from the public
regarding a proposed large solar panel project to be located east of town. Mr.
Anderson stated that this is being handled at Community Development, and a
Hearings Officer will be addressing it. Applicants should be able to address
some public concerns. Few of this type of application should end up being
appealed to the Board.
The Board indicated overall strong approval of the work performance of Mr.
Anderson, more than satisfactory, and that the agreed-upon increase per
contract is appropriate.
Being no other items discussed, the meeting was adjourned at 4:00 p.m.
DATED this J--% Day of ~ 2015 for the
Deschutes County Board of CommissineJOS:
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST:
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2015
Page 5 of 5 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, WEDNESDAY, APRIL 22, 2015
1. Review Spay & Neuter Grants Judith Ure
2. Other Items
Executive Session, under ORS 192.660(2)( d), labor negotiations -Erik
Kropp
Executive Session under ORS 192.660(2)(1), Evaluation of the Performance
of an Officer, Employee or Staff Member
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)( d), labor negotiations; or ORS 192.660(2) (b), personnel issues; or other
issues under ORS 192.660(2), executive session.
Meeting dates, times and discussion items are subject to change. Ail meetings are conducted in the Board ofCommissioners ' meeting rooms at
1300 NW Wail St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is
accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6571, or
send an e-mail to bonnie.baker@deschutes.org.
To: Deschutes County Board of Commissioners
From: Judith Ure, Department of Administrative Services
Date: April 15, 2015
Subject: Spay and Neuter Grant Recommendations
Background
The Deschutes County Dog Licensing Program offers an opportunity for applicants to contribute
additional funds to support projects designed to reduce the population of feral, unwanted,
abandoned or surrendered pets. These funds are distributed in the form of grants to local non
profit organizations that provide spay and neuter services in Deschutes County. In the past five
years, the Board of Commissioners has supplemented the dog license contributions with other
resources to result in the following amounts available for grant awards:
The Deschutes County Spay and Neuter Grant Program was created to apply these funds toward
three primary objectives:
1. Expand spay and neuter services in Deschutes County in an effort to reduce the number of
unwanted dogs and cats.
2. Provide promotion or education associated with spay and neuter services.
3. Conduct outreach and assist those who are unable to access spay and neuter services due to
financial constraints or physical limitations.
To be eligible for funds through the Deschutes County Spay and Neuter Grant Program,
organizations must meet the following requirements:
• Be recognized as a 501(c)3 tax-exempt agency.
• Be located in Deschutes County.
• Propose to use grant funds in support of Deschutes County residents.
• Propose to use grant funds for expenses directly associated with spay and neuter services or
for spay and neuter education and promotion projects.
During the history of the Deschutes County Spay and Neuter Grant Program, funds have been
awarded to the following eligible organizations:
Bend Spay and Neuter Project (SNIP)
Cat Rescue, Adoption, and Foster Team (CRAFT)
BrightSide Animal Center/Redmond Humane Society
Humane Society of Central Oregon (HSCO)
Equine Outreach
FY 2014-15 Recommendations
The FY 2014-15 solicitation for the Deschutes County Spay and Neuter Grant Program closed on
December 31, 2014. Three eligible organizations submitted applications for the $12,500
allocation approved by the Board of Commissioners. Applications were evaluated by members
of the Deschutes County Dog Board, using criteria related to:
• Organizational Stability and Solvency
• Connection to Grant Program Objectives
• Ability to Leverage Grant Funds
Raters scored each application against the criteria, determined if the applicant should receive a
grant based on their proposal, and suggested an award amount. To adjust for variations in
individual ratings, the final recommendation to the Board of Commissioners, which will be
presented during the April 22, 2015 work session, is based on both averaging and weighting the
individual scores and applying those factors to the total amount available for grants.
If the Board accepts the recommendations, staff will prepare an agreement for each grant
recipient that specifies the requirements of the award and, upon execution of the agreement, will
make payment from FY 2014-15 budgeted funds in the amounts indicated.
Deschutes County Spay and Neuter Grant Program
2014-15 Funding Recommendations
Organization 2014-15
Request
Description 2014-15
Review Panel
Recommendation
Central Oregon Cat Alliance $10,000 Application submitted by a collaboration of the Humane
Society of Central Oregon, Brightside Animal Center, and the
Bend Spay and Neuter Project.
Proposed project consists of conducting 10 community clinics
with a goal of altering 1,650 cats.
Total expense of $57,075 includes a part-time coordinator,
medical staff, printing, supplies, and equipment. Proposed
budget includes an expected grant of $34,000 from PetSmart.
$6,395
Cat Rescue, Adoption and
Foster Team (CRAFT)
$6,250 Organization conducts outreach, rescues, provides shelter,
fosters, adopts out, and provides hospice and veterinary
services, including spay and neuter services for every cat in its
care, to help reduce the population of unwanted cats and
kittens and prevent needless feline euthanasia.
Funds would be used to support spay and neuter services for
un-owned cats and those belonging to people who could or
would not otherwise pay for the procedure. During 2014, the
organization altered 821 cats.
$5,105
Furry Friends $1,000 Organization provides support for spay and neuter services,
food, and emergency medical care for pets belonging to
families in financial hardship in the Sisters community.
Proposed project consists of a spay/neuter drive to be held in
Spring of2015 called "Prevent a Litter, Fix Your Critter" with
a goal of sponsoring 35 procedures.
Total estimated cost of the project is $1,650 with $650 to be
contributed by Furry Friends.
$1,000
Total
~-----
$17,250 $12,500
8 Apr 15
Deschutes County
PO Box 6005
Attn: BoCC
Bend, OR 97708-6005
Dear Deschutes County Commissioners,
I am YNI William Chan. I have served my country·-;~tJ~~Ej~~L:~__J
States Navy Reserve and Marine Corps for nearly 23 years. My
service in the United States Armed Forces consists of 5 years of
Active Duty and 18 years as a Selected Reservist/Inactive Ready
Reserve (IRR). I am getting ready to retire/transfer to the
Fleet Reserve in the United States Navy Reserve.
I'am writing this letter to see if the Deschutes County
Commissioners provided a retirement letter for Military
retirees. If you write a letter for Military retirees, I would
love to obtain one from you. My information is provided below
this paragraph.
Name and Rank of Retiree: YNI William "NMN" Chan
Date of Retirement: August I, 2015
Date of Retirement Ceremony: June 6, 2015
Address: 2558 SW Indian Ave., Redmond, OR 97756-8081
Points of Contact: YNI William Chan and Lara Chan; 2558 SW
Indian Ave., Redmond, OR 97756-8081; (541) 232-8192 and (541)
390-8804.
If you have any questions, please contact me. I can be r~ached
at wchan@bendbroadband.com or (541) 232-8192. Thank you for
your time in this matter.
Very Respectfully,
APR 1 4 2015
WILLIAM CHAN
YNI USN
14. Rate the extent of your agreement with the following statements about the Deschutes County benefits
program:
Strongly Somewhat
Agree Agree
Overall, I am satisfied with the benefits offered to me 0 0
I have a good understanding of the benefits available to me r--U
I receive communication and assistance necessary to understand 0the benefits available
I believe the amount I pay for health insurance for my
dependents and me is reasonable and affordable
I am satisfied with the value of the County's health care plan
I am able to get an appOintment at the DOC within 2 days of my ()request
The health care I receive at the DOC is of high quality
I am satisfied with the Wellness Program and believe it is
beneficial
I understand the tax advantages of participating in a flexible ospending account
My flexible spending reimbursements are paid by the claims
administrator (PacificSource) in a timely manner
My flexible spending administrator (PacificSource) provides good ()
customer service
15. Do you currently use local public transportation?
Yes
16. On average, how many times per do you use local public transportation?
1 - 3 times per week 4 - 6 times per week 7 - 9 times per week
o
Neither
Agree or Somewhat Strongly
Disagree Disagree Disagree
0 0 0
r',
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U
0 V
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No
o
10 or more times per week
17. If the County provided you a free Bend Area Transit (BAT) bus card, would you use it? (BAT bus routes
are limited to routes within the City of Bend).
Yes No
11
18. How many times per week do you think you would you use the Bend Area Transit (BAT) bus card?
1 - 3 times per week 4 - 6 times per week 7 - 9 times per week 10 or more times per week
()
19. Provide any additional comments regarding County benefits.
50%
Prey Next
12