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Home My WebLink About4th Q Grant ApplicationsDeschutes County Board of Commissioners Discretionary Grant Program Application Summary Fundraising Event Board Meeting Date: April 8, 2015 Organization: Bethlehem Inn Organization Description: Operators of an emergency shelter for adults and children experiencing homelessness. Serves an average of 90 people each day by providing three nutritious meals a day, a place to sleep in warmth and safety, and hot showers. Project Name: Spotlight on Homelessness Fundraising Event Project Description: Host the fourth annual Spotlight on Homelessness Fundraining dinner to be held at the Riverhouse Hotel and Convention Center. Event represents the Inn's only annual fundraiser and has two key goals - to raise funds and to serve as an education tool to raise community awareness. Project Period: May 12, 2015 Amount of Request: $2,500 Previous Grants: 2/13/2002 11/4/2003 5/11/2011 3/25/2012 3/25/2013 4/7/2014 $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 2,000.00 $ 1,900.00 $ 2,000.00 Approved: Declined: Special project: hats, gloves, etc... For homeless Homeless shelter services Spotlight on Homelessness Spotlight on Homelessness Spotlight on Homelessness Spotlight on Homelessness 1 Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschiuies.oi DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 1/5/2015 Project Beginning Date: Amount .Requested: Project Name: January 1, 2015 $2,500 Name of Applicant Organization: Address: Spotlight on Homelessness Project End Date: Date Funds Needed: May 12, 2015 April 30, 2015 Bethlehem Inn P.O. Box 8540 City & Zip Code: Contact Name(s): Fax #: Bend, OR Gwenn lh'ysIing 541.318.7336 Email Address: Tax ID #: Telephone #: 93-1323419 541.322.8768 ext. 15 gwenn@hethleheminn.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Bethlehem Inn Economic Development Fund Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure and activities. In Central Oregon, the Bethlehem Inn is the only emergency refuge for adults and children experiencing homelessness. At any given time, the Inn provides an average of 90 people with the basics of survival — a hot shower, three nutritious meals each day and a place to sleep in warmth and safety. Last year the Inn provided: • 796 men, women and children( includes 51 families) were provided shelter, food, clothing and support services • 28,149 bed nights were provided • 74,876 meals served (all donated with a total in-kind value of $236,012) • 1,119 food boxes were provided to exiting residents and others in need Homeless men, women, and children face massive obstacles in every realm of life. People who lose their homes have already experienced severe want. They often lack health care, education, job skills, life skills and reliable transportation. Inadequately treated injuries and illnesses put employment farther out of reach. Their secondary characteristics often include physical disabilities, developmental disabilities, mental health problems, substance abuse, generational poverty and physical abuse. Many struggle to build new lives to counter the gravitational pull of prolonged poverty. Beyond providing for temporary housing, food, safety and health, the Bethlehem Inn assesses residents' needs and steers them to programs and services designed to help them find purpose and break the cycle of poverty. Within 24 hours of entering the Inn, case managers prioritize the immediate needs of each resident or family; initially addressing the basic survival needs of housing, food, safety and health. Once these needs have been addressed, a best -practices case management system is used to connect residents with appropriate partner agencies and services to provide an effective avenue to self- sufficiency. As a private, non-profit agency, the Bethlehem Inn relies heavily on the dedication of volunteers to succeed. While our programs are managed by 12 paid staff members, many of the duties that allow the Inn to provide the day-to-day services, 365 days each year are handled by a base of over 2,500 volunteers. The Inn's staff is led by a proactive executive director, who is supported by a Managing Director, Director of Development, Outreach Director along with other dedicated staff committed to helping the Inn fulfill its mission. A strong and capable Board of Directors in conjunction with effective board governance and program committees support the inn staff with their oversight and proactive involvement. 2. Describe the proposed project or activity. The Bethlehem Inn is hosting its fourth annual Spotlight on Homelessness fundraising dinner on Tuesday, May 12 at The Riverhouse Hotel and Convention Center to educate our community on the problems facing adults and children experiencing homelessness. This event is the Inn's only annual fundraiser and as such is a critical component of the Inn's projected revenue. The event has two key goals: to raise funds and to serve as an educational tool in our ongoing effort to increase community awareness of the services offered by the Inn. Last year 280 guests joined us for our 2014 Spotlight dinner, which successfully raised over $100,000 in revenue! We are projecting an estimated 10% increase in guests this year. Sponsorship funding will help underwrite the costs of this important event, so that every dollar we raise at the dinner may go directly to the Inn's program providing services for adults and children experiencing homelessness. 3. Provide a timeline for completing the proposed project or activity. 2015 Spotlight on Homelessness Timeline: January Community Sponsorships — ongoing February Initiate Community PR and awareness Save -the -date materialsfinalized/begin distribution Recruit Table Hosts March Develop presentation materials Provide Table Hosts with event invitations Finalize community sponsorships April Finalize presentation materials Finalize guest lists and seating May Conduct event Thank you letters to guests Report to sponsors Open House and tour for new donors 4. Explain how the proposed project or activity will impact the community's economic health. Funding received from the Spotlight on Homelessness dinner will be directed to the Inn's program serving the adults and children experiencing homelessness in Deschutes County. Women, children, and senior adults continue to represent a growing number of today's homeless. Last year, we served 796 residents including 57 families at the shelter. With assistance and close collaboration with community partners like DHS, FAN, Head Start, COVO and COIC just to name a few, these adults and families are able to seek out the necessary resources that will allow them to avoid chronic homelessness. The Inn works as a leveraging agent to connect individuals experiencing homelessness by mitigating the immediate crisis and helping to guide them to a path of better decision making and stability. The Bethlehem Inn works closely with local government and a broad network of service agencies to support residents who fix their sights on the possibility of affordable housing. We are among the community leaders who continually patch and tighten the interweaving network of resources that homeless people need to inch their way back up to long-term housing — clothing, job training, counseling, health care, child care, transportation, parenting classes, budgeting assistance, educational opportunities, transitional housing. Every day the Inn helps people without homes access that network. For all that, the shelter's core mission — to keep desperate people alive and safe as they pursue financial security — never ends. The demand rarely even lets up. The Bethlehem Inn is proud of the support and investment we have received from our community. It is that very support that allows us to help our residents move up to the next level and into a life of self-sufficiency... which ultimately has a positive impact on the economic health of Deschutes County. With that continuing momentum and the support of the Deschutes County Board of Commissioners, the Inn will be able to break the cycle of homelessness for many and help move those in crisis towards economic strength and vitality. 5. Identify the specific communities or groups that will benefit. A former Inn resident states it best: "We never expected our family to need help from anyone, let alone the Bethlehem Inn. But it happened... l became very i11; my wife had to quit her job to care forme. Then we lost our home. We can't say enough about how genuinely caring the staff was with our entire family as we worked our way back to "normal". " Former Inn Residents, Joe, Sandra and Kimberly Delangis All of the adults and children that benefit from the vital safety net provided by the Bethlehem Inn are experiencing economic crisis in one form or another leading to insecure housing and no reliable, consistent source of food. We provide our residents with everything they need to reclaim their dignity and rebuild their lives: shelter, nutritious meals, counseling, clothing as well as access to medical and dental care, transportation and access to transitional housing. By having access to the basic necessities, our residents are given the opportunity to rebuild their lives with the goal of returning to self-sufficiency. The community as a whole benefits from our services, when individuals and families are not forced to reside in unsafe, insecure environments. Residents are able to reconnect with family, connect with employers and find other ways to give back to the community in productive and positive ways. Bethlehem Inn Projected 2015 Outcomes; • Shelter services will be provided to 1,100 unduplicated individuals; • 28,500 emergency bed nights will be provided; • 3 meals per day will be offered to each resident representing 74,000 meals per year; • 100% of residents will receive basic needs; • 2,450+ referrals will be made to over 70 local partner agencies 6. Itemize anticipated expenditures. Describe how the grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Grant funds will be used as a community sponsorship of the 2015 Spotlight on Homelessness. The goal is to net $93,000 in corporate and community sponsorship along with individual donations at the event. Sponsorships will be used as leverage to entice donors to help us achieve our goal of serving 1,100 adults and children experiencing homelessness each year. Match grant funding is pending from two foundations; a third match grant of at least $10,000 is pending Inn Board of Directors approval. In-kind donations are note in the budget, which can be found on the following page. This event is part of a larger Fund Development Plan that is being implemented to achieve long-term sustainability of our program. (Budget summary follows) 2015 Spotlight on Homelessness Project Budget Projected Expenses: Catering $13,000 Rentals 900 Printing/Mailings: Invitations/Thank you letters 500 Presentation Video 4,415 Centerpieces/Dessert 650 Projected Actual Expenses $19,465 Projected In -Kind Expenses {venue rental, wine, printing, venue) 8,200 Total Projected Expenses $27,665 Projected Revenue: Donor Gifts $81,500 Pledges 20,000 Sponsorships 12,000 In -Kind Donations 8100 Projected Gross Revenue $121,600 TOTAL PROJECTED NET REVENUE $93,935 Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Fundraising Event Board Meeting Date: April 8, 2015 Organization: Latino Community Association Organization Description: In operation for 15 years, the Latino Community Association provides critically important services to strengthen Central Oregon's under -served, low-incom Latino families. Project Name: Gala de Oro Fundraising Event Project Description: Hold the Gala de Oro, a one -day fundraising event that features educational activities, Latin -inspired food, drink, dancing, and music, and a silent auction. The goal of the event is to raise $30,000. Project Period: April 18, 2015 Amount of Request: $1,500 Previous Grants: 2/11/2009 8/22/2011 8/26/2013 11/12/2014 $1,000.00 $1,500.00 $1,500.00 $800.00 Approved: Declined: High Desert Intercultural Festival Festival of Cultures 7th Annual Festival of Cultures Empowering Families Breakfast Latino Community Association — Discretionary Grant Proposal — March 26, 2015 Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: 03/26/15 Project Name: Gala de Oro (fundraiser) Project Beginning Date: 04/18/15 Project End Date: 04/18/15 Amount Requested: $1,500 Date Funds Needed: 04/18/15 Name of Applicant Organization: The Latino Community Association Address: 1130 NW Harriman St. City & Zip Code: Bend, OR 97701 Tax ID #: 93-1260288 Contact Name(s): Brad Porterfield Telephone #: 541.382.4366 Fax #: 541.385.1742 Email Address: brad@latinocommunityassociation.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in- kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Page 1 of 6 Latino Community Association — Discretionary Grant Proposal — March 26, 2015 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Our mission is to empower our Latino families to thrive by creating opportunities for advancement and building bridges that unite and strengthen us all. For the past 15 years, the Latino Community Association (LCA) has been providing critically important services to strengthen Central Oregon's underserved, low-income Latino families. Our Latino population in Central Oregon has more than quintupled since 1990, having grown from 3,362 to 18,219, and Latinos are projected to be the fastest growing segment of the U.S. population for years to come. Our programs include Workforce Empowerment, Family Empowerment and Cultural Enrichment. Our services impacted the lives of nearly 7,000 people last year. Latino Community Association is an essential connecting point and community resource hub for our immigrant families, community organizations and businesses. We help families file their taxes, work through legal issues, find work, improve their English, gain computer skills, achieve citizenship and connect to opportunities. Overall, our low-cost and free services save client families over $90,000 annually in -lieu of paying market rates for the same services. This is especially significant considering 94% of the families we served earn less than $30,000 a year and 84% have no health insurance. These are hard-working, yet underserved and vulnerable families and children we are impacting. We accomplished all this with 2.65 paid staff and roughly 125 volunteers, as well as multiple community partners. Fortunately, this fall, we achieved our goal to increase staff to 3.9FTE. We are led by a board of directors that is majority Latino, a 100% giving board, and representative of many different industries and communities. We provide additional needed services such as translation, cultural consulting and diversity training to the broader community. And we offer volunteer opportunities that weave people together across cultures to build a more cohesive and resilient Central Oregon. 2. Describe the proposed project or activity. Our first Gala de Oro (Golden Gala), scheduled for April 1e, will bring together two hundred and fifty people to gather at the Boys & Girls Club in support of the Latino Community Association's mission. Our theme is "Discovering our Hidden Treasures", which takes on several meanings at once. Our hidden treasures refer to our "hidden" Latino families and workers, to each person's undeveloped and under -developed talents, to the giving spirit of our community, and to literal treasures to be discovered at the gala. The event will feature unique Latin American -inspired small plates prepared by a diverse group of local restaurants and the COCC Culinary Institute, a signature margarita, exceptional wines, and craft beer from Deschutes Brewery. A wonderfully unique silent auction will explore and celebrate guests' passions featuring both local and exotic treasures. A paddle raise activity will bring everyone's focus to our mission and the specific goal to expand our services and open a Latino Family Empowerment Center. Throughout the evening, guests will enjoy the spicy -hot Latino tunes of Conjunto Alegre, an 11 -piece Latin social band from Portland. The energy of the event will rise gradually and hit its peak after the paddle raise with dancing accompanied by local dance instructors who will teach the basics of salsa, cumbia, and bachata. The night will also include a couple of very special surprises to celebrate the cultural diversity that the Latino Community Association strives to nurture and highlight in our community. Our fundraising goal is to net $30,000. 3. Provide a timeline for completing the proposed project or activity. Our Gala de Oro will occur on April 18, 2015. It is a one -day, annual event. 4. Explain how the proposed project or activity will positively impact the community. The purpose of our Gala event is primarily to raise funds to support the expansion of our workforce education services and our plans to open a Latino Family Empowerment Center where these and other critical services can be provided in an adequate, culturally -relevant space. Funds raised from Page 2of6 Latino Community Association — Discretionary Grant Proposal — March 26, 2015 the Gala will support additional space and additional staff. Ultimately, the benefits will impact the families we serve. Objectives we aim to accomplish by 2017 include: increasing family incomes collectively by $500,000; increasing access to services for families with young children by providing childcare for parents while they are utilizing our services; increasing volunteer engagement by 700 hours annually; and touching the lives of an additional 900 people who benefit from our services. These impacts will directly benefit the families we serve, but their impact will be felt throughout the community by employers, educators, and other public and private community agencies whose workloads will be reduced and/or enriched as a result. Our expanded and improved workforce education and training services will increase the available pool of qualified bilingual, multicultural workers in Central Oregon. This will be a boon to businesses and community organizations aiming to provide services to limited -English Latinos. 5. Identify the specific communities or groups that will benefit. The Gala is adding value to the Bend community specifically, and to Central Oregon in general. The event itself will benefit the 250 guests in terms of enriching their lives with a cross-cultural experience no one else in our region can provide. Business sponsors, participating restaurants, student chefs, and multiple community partners will all benefit from the exposure and experience they will receive through their participation. Our volunteers are gaining valuable experience in event planning, marketing, business and community outreach, and the opportunity to work cross - culturally to achieve important goals. And, of course, the main reason for all of this is to raise the revenue needed to provide services that will empower the Latino families we serve to set and achieve their goals. Most of the families we serve live in Deschutes County. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. We are requesting funding support to help maximize our efforts to raise funds at our first annual Gala event on April 18, 2015. More specifically, we plan to utilize these funds to provide a challenge match to the guests at the gala during the "paddle raise" activity during which we will bring everyone's focus to our mission and our specific objective to expand our services and open a Latino Family Empowerment Center by the fall of 2016. Utilizing grant funds in this way will leverage the most impact as our guests feel motivated to give and hopefully give more knowing that their contributions will be matched 1:1 by our Challenge Matching Gift fund. We will offer this match to all donors who give up to $500. This will help increase the number of people choosing to donate something to the paddle raise effort and hopefully encourage them to give more than they would without the match. At the moment, we have $500 in this fund. Your support will raise the fund to $2,000. Our goal is $5,000. At the end of the day, your support will actually be covering event expenses together with contributions from our other event sponsors. These expenses include food and dining materials, beverages, ice, draping, lighting, sound, space rental, two professional performers, decorations, and publicity. As of March 25th, we have commitments from the following sources: Cash Sponsors $8,000 In -Kind Sponsors (media, etc.) $4,328 In -Kind Contributors (food auction items $9.367 TOTAL: $22,695 Please see our Gala de Oro Event Budget here below. Page3of6 Latino Community Association - Discretionary Grant Proposal - March 26, 2015 2015 Gala de Oro Budget INCOME Total County Other In-kind Tickets 10,950 0 10,700 250 Sponsors 10,000 0 10,000 0 Grants 1,500 1,500 0 0 Beverages 3,350 0 2,400 950 Silent Auction 14,367 0 5,000 9,367 Raffle 6,200 0 5,000 1,200 Paddle Raise Challenge Match 5,000 0 5,000 0 Volunteers 6,750 0 0 6,750 TOTAL $58,117 $1,500 $38,100 $18,517 CASH TOTAL $39,600 EXPENSES Total County Sponsors In-kind Ticketing 750 0 250 500 Food 3,450 500 450 2,500 Beverages 1,200 0 250 950 Space Rental 250 0 250 0 Outreach/Marketing 270 0 150 120 Publicity 4,378 0 250 4,128 Materials & Supplies 2,450 500 1,690 260 Silent Auction Items 9,367 0 0 9,367 Raffle Item 1,000 0 0 1,000 AV Equipment 700 250 250 200 Performers 3,750 250 3,500 0 Photographer 400 0 100 300 Volunteers (pre -event, day -of) 6,750 0 0 5,750 TOTAL $34,715 $1,500 $7,140 $26,075 CASH TOTAL $8,640 NET INCOME $30,960 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Our Gala de Oro event is planned to be an annual event and it is an integral part of our overall fundraising plan. We believe our gala budget plan is sound and that community support will remain consistent moving forward. Two areas of growth we anticipate are business sponsorships, which we believe will increase in future years as the event builds recognition and our guests become our ambassadors, and greater individual giving as the event attracts new supporters with a greater capacity to give. Page 4 of 6 Deschutes County Board of Commissioners Discretionary Grant Program Application Summary Fundraising Event Board Meeting Date: April 8, 2015 Organization: Habitat for Humanity Organization Description: In operation for 25 years, Bend Area Habitat for Humanity consists of 16 Board members and 17 staff members dedicated to providing affordable homeownership and home repair services to low-income families and individuals in Bend and Crook County. Project Name: Build It! Breakfast Project Description: Hold the Build It! Breakfast, a one-hour fundraising and educational event with free admission to the community. Project Period: April 9, 2015 Amount of Request: $2,000 Previous Grants: 12/20/2005 8/8/2006 2/11/2008 1/5/2009 3/16/2014 $ 1,050.00 $ 2,050.00 $ 2,000.00 $ 1,500.00 $ 1,500.00 Approved: Declined: Equipment Purchase 10 Acre Land Purchase Alford Village initial engineering Promotional Video Build It! Fundraising Breakfast YlaafCve LCnA%Ktm Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.dcschules.or DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 12-f59(Vk Project Name: Commissioner Alan Unger All Three Commissioners Nt.i lel -)1 ! 13rlclCFAs1= ��r�r�,-•� f�n�"' Project Beginning Date: /1 1 9 Amount of Request: 2,00P r 7D Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: I Email: DCoX PI i - fiv #-}VoAni 1 ,0 Kle 4-t1i r, Contact Name(s): Fax: OJj'A- 4ir Alternate Phone: 51 ) , A 13,(001 11D1 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: Deschutes County Discretionary Grant Program Application 1. Bend Area Habitat for Humanity is dedicated to providing affordable homeownership and home repair services to low income families and individuals in Bend and Crook County. Bend Area Habitat for Humanity has 17 staff (14 FTE) and 16 Board members that provide oversight to our Executive Director and staff. Our Executive Director works with our Board of Directors and Executive Committee. The Executive Committee consists of the President, Vice President, Secretary and Treasurer. Bend Area Habitat has a staff leadership team from each department that meets regularly. Bend Area Habitat for Humanity (BAHFH) has been an active member of our community for 25 years. During our tenure here, we have met the affordable housing need for low income families. We continue to meet this need and are dedicated to our mission of providing affordable homeownership and home repair services for low income families and individuals. No other organization in Bend provides more home ownership opportunities for low income families then BAHFH. Our objective is to help these families break the cycle of potential poverty. We offer them a hand up, not a hand out. The individuals that benefit from our services are diverse in race, ethnicity, and age but all are low-income individuals and families that are between 35-60% of the Area Median Income in Bend and Crook County. BAHFH utilizes techniques and materials that demonstrate energy efficiency, resource conservation, improved indoor air quality, comfort and economy. As requirements to protect the environment and resource conservation change, BAHFH has implemented green building practices which are quickly becoming industry standards, many of which have become mandated by local building code. All new homes are built to Energy Star standards which are typically between 15 and 30% above code. In spite of sky -rocketing construction prices, and with heroic community support, BAHFH has built over 100 homes (106 and counting) and repaired over 60 homes, supporting over 500 residents. 2. The fourth Annual Build It! Breakfast is a one-hour fundraising event for Bend Area Habitat for Humanity. The event is free to the community. Table hosts invite friends, co-workers or family who may be interested in learning more about our organization. Speakers include: a Habitat family, corporate partner and our Executive Director. Guests are asked to make a donation. 3. I begin promotion of the event in January to recruit table hosts and sponsors. The event culminates April 9. 4. The funds we raise at the Build It! Breakfast give us the opportunity to serve more families and individuals in our community. It also allows us to educate the community about Habitat with those in attendance. 5. The individuals that benefit from our services are diverse in race, ethnicity, and age but all are low-income individuals and families that are between 35-60% of the Area Median Income in Bend and Crook County. 6. See attached 7. N/A Bend Area Habitat for Humanity 2015 Build It! Breakfast Budget Expenditures Room $500 Food $2000 Total Revenue $2,500 St. Charles room donation $500 Deschutes County grant $2000 Total $2,500 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: Network of Volunteer Administrators Organization Description: A group of volunteers representing Deschutes County non-profit agencies which directly supports new and experienced volunteer coordinators in professional development through networking and education in partnership with the regional Volunteer Center. Project Name: Volunteer Professional Development Project Description: Build capacity, conduct outreach, and offer professional development opportunities related to volunteer management for those working in Central Oregon non -profits and organizations. Project Period: March through December 2015 Amount of Request: $1,500 Previous Grants: 3/2/2006 2/26/2007 3/12/2008 2/17/2009 2/8/2010 1/19/2011 1/30/2012 3/25/2013 1/29/2014 11/26/2014 $1,000.00 2006 $2,000.00 2007 $2,000.00 2008 $500.00 2009 $1,500.00 2010 $1,000.00 2011 $1,500.00 2012 $1,500.00 2013 $1,500.00 2014 $1,500.00 2015 Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Volunteer of the Year Event Year Event Year Event Year Event Year Event Year Event Year Event Year Event Year Event Year Event* *Note: NOVA was awarded a $1,500 discretionary grant on 11/26/2014 in support of its annual volunteer recognition event. That event was canceled and the attached application has been submitted in its place. Approved: Declined: SES Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.ora DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: l ,;Z J r) p) Cs- Project Name: 1 IMi,LVI eir-111)`4VirMLOve i.', v '! Project Beginning Date: litta rd., // a ' /` 5 ` Project End Date: 1 / , f,,7 o /.j 1 Amount Requested: /f .5-0 ° I Date Funds Needed: LAs 5`L1, rl as a b7/Lacz We_ _ Name of Applicant Organization:1 4/ot/A-(U 1 s L '5f i'a l l r 44,107 h' $ Address: qfi .bPSCh(A- fes'I"ud9 (Ai:, /-11(.1 a1'`7' 7 NdliVac t(g • tt / 0 L ' R.) 7 J 1 Tax ID #: City & Zip Code: I ! Contact Name(s);; 1.( -Lill d Telephone #: 1 ILS ' Fax #:1,f7 3` "~' 1 Email Addre UI e Cke..C_' 7 ,lps ! fb! On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activ ities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. d'9 1. The Network of Volunteer Administrators (NOVA) is made up of volunteer coordinators from Deschutes County non-profit organizations and agencies that use volunteers in support of their mission. The NOVA Mission Statement: NOVA directly supports new and experienced volunteer coordinators in professional development through networking and education in partnership with the regional Volunteer Center. NOVA annually recognizes outstanding volunteer efforts throughout Central Oregon by hosting the Central Oregon Volunteers of the Year Celebration. For 2015, NOVA will be taking a sabbatical from holding a recognition event in order to evaluate and build on professional development opportunities for members. NOVA Officers for 2015 are: President: Judy England / Deschutes Public Library Treasurers: Kim Johnson/Bend Park & Recreation District, Lindsey Stailing/Mosaic Medical 2. Proposed project: Capacity building and enhanced professional development. NOVA's focus for 2015 is capacity building with community organizations who manage volunteers to achieve their missions. Twenty five organizations are members of NOVA, a fraction of the 100 plus organizations and agencies throughout Central Oregon who utilize volunteers. Outreach activities and professional development opportunities in the area of volunteer management will be developed and offered to Central Oregon non -profits and organizations. 3. Timeline Capacity building As on ongoing endeavor, NOVA is investing several weeks in the development of strategies and materials to promote NOVA's mission of supporting new and experienced volunteer coordinators in professional development through networking and education. The goal is to Increase membership as well as promoting the profession of volunteer management. Success will be measured in the fall including an assessment of future promotional needs. Professional Development - January 2015 served as a planning meeting to gather feedback from members and set goals for the upcoming year. The Professional Development (PD) committee has met twice to plan the year's opportunities and organizes monthly PD topics that range from peer discussion on topics of interest, peer presentations and bringing in a guest speaker. The group's goal is to offer additional training from an "expert" based on the group's needs and interests twice each year (fall and spring). At this time planned for April (Boundaries) and October (TBD). 4. The impact to the community of capacity building and professional development offerings will be wide -reaching. Networking and professional development for volunteer coordinators will increase professionalism in volunteer management, increase awareness and celebration of volunteerism in Central Oregon, expand the exchange of ideas among peers and create of greater efficiency within organizations. NOVA Professional Development Request 5. Raising the visibility of the NOVA and providing professional development opportunities will benefit all local Central Oregon communities by increasing awareness of the services provided by member agencies and volunteers, a valuable marketing tool for the county. 6. Grant money will be used to support expenses related to providing professional development opportunities and to help fund outreach activities 7. These activities are ongoing and future funding will come from increased membership and fees for professional development sessions. 2015 NOVA Participating Agencies/Programs: Abilitree American Cancer Society American Red Cross Blood Services Bend Area Habitat for Humanity Bend Park & Recreation District Bethlehem Inn CASA of Central Oregon Central Oregon Veterans Outreach City of Bend Department of Human Services Deschutes Public Library Fences for Fido Grandma's House Healing Reins Therapeutic Riding Center Healthy Beginnings Heart of Oregon High Desert Museum Humane Society of Central Oregon MountainStar Family Relief Nursery Mosaic Medical Neighbor Impact Partners in Care Ronald McDonald House Charities Volunteer Connect Volunteers in Action Respectfully submitted, Judy England NOVA President Deschutes Public Library 507 NW Wall Street Bend, OR 97701 iudve(deschuteslibrarv.org 2 NOVA Professional Development Request Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: Upper Deschutes River Coalition Organization Description: Representing 28 individual neighborhoods dispersed among 4 rivers, the Upper Deschutes River Coalition coordinates efforts to ensure healthy, fire-resistant forests and to preserve clean and abundant river flows. Project Name: Management of Fuel Reduction Programs Project Description: Design and manage several sweat -equity programs and implement the new five-year UDRC/U.S. Forest Service fuels reduction agreement. Funds would be used to conduct outreach to the UDRC's neighborhoods and manage day-to-day operations of the Coalition. Project Period: May 1 through December 31, 2015 Amount of Request: $2,225 Previous Grants: 11/30/2009 8/30/2010 10/12/2011 6/24/2013 $ 1,500.00 $ 1,500.00 $ 2,500.00 $ 1,500.00 Environmental education Web content management system Wildfire reduction mapping Fuel Reduction Maintenance Mailing Approved: Declined: March 18, 2015 Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Amount Requested: Project Name: May 1, 2015 $2,225.00 Name of Applicant Organization: Address: UDRC — Management of Fuel Reduction Programs Project End Date: Date Funds Needed: Dec. 31, 2015 May 1, 2015 Upper Deschutes River Coalition PO Box 3042 City & Zip Code: Contact Name(s): Fax #: Sunriver, OR 97707 Jerry Hubbard Tax ID #: Telephone #: 03-0557393 541 390 9798 Email Address: 1 jhubbard@chamberscable.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Executive Summary The Coalitions 2015 fuel reduction programs will allow funding of the Coalition's part time staff who is responsible for coordination of the fuel reduction programs, management of contactors, processing invoices, outreach to communities and the media, and overall maintaining the Coalition as an effective organization. The Coalition's 2015 Fuels Reduction programs are two -fold: First, the Coalition and the US Forest Service has entered into a five-year agreement to share labor and funds to reduce hazardous fuels on Forest Service and adjacent private lands. The Forest Service will contribute up to $5,000 for supplies, services, and administration with matching funds from the Coalition. Significantly, the agreement will allow fuel reduction work to occur both on private lands and national forest lands, recognizing that private land fuel treatments are as important as public land treatments to prevent the effects of a large wildfire. The Coalition is seeking grants to provide funding for project management, community outreach, the management of contractors and fundraising to assist in matching the USFS's contribution over five years. The project period is mid -2015 to December 2019. The UDRC will provide funding and volunteers for work on the private lands and the Forest Service will provide expertise in fuels management planning and implementation. The Forest Service will provide financial assistance, skilled workforce and specialized equipment for activities like brush mowing, prescribed buming, hazard tree falling and ladder fuel reduction thinning that the UDRC does not have. The population served includes residents of South Deschutes County, homeowners in the Coalition's 69,000 acres within our Wildland Urban Interface and portions of the Deschutes National Forest adjacent to the Coalitions service area. The five-year plan will benefit the residents and visitors to South Deschutes county by improving the livability of our neighborhoods, increase safety by reducing the potential of wildfires, provide a better educated citizenry, create enlighten stewardship of our forests, rivers and wildlife habitat. The proposed outcomes: significantly, the agreement will allow fuel reduction work to occur both on private lands and national forest lands, recognizing that private land fuel treatments are as important as public land treatments to prevent the effects of a large wildfire. The outreach educational programs and volunteer involvement will help create a stronger financial base for the Coalition to continue our mission in the next five years. The second fuels reduction program is the Project Wildfire and Deschutes County Foresters grants to the Coalition for sweat equity fuel reduction work in South Deschutes County. The Coalition's part time staff and volunteers are working with the neighborhoods that are considered extreme high risks for wildfires as listed in the UDRC CWPP. The Coalition is coordinating with neighborhood represents and they to home owners to implement the program. Starting in May through June the sweat equity work will occur. The County's grant of $2,225 will assist the Coalition to successfully manage the program resulting in less fuel in our neighborhoods and hence the potential reduction of wildfires. Proposal Narrative The Upper Deschutes River Coalition: You choose to live here...among the trees, enjoying the rivers, the meadows, the fishing and the wildlife. The UDRC was created in 2003 to enable communities and neighborhoods along the Upper Deschutes River to work together to resolve natural resource issues in this sensitive, fire -prone area. www.UDRC.org PO Box 3042 Soother, OR 97707 541-390-9798 With 28 individual neighborhoods dispersed among four rivers and a rich forestland, the Coalition provides one collective voice to accomplish more than one neighborhood could achieve alone. Since 2005, the Coalition has invested over $614,000 in our communities with the major investments occurring from 2005 to 2009 — cleaning trash from our rivers, enhancing wildlife habitat and reducing the threat of wildfire on individual private lots. The UDRC partners with the US Forest Service to help ensure the Forest Service's fuel reduction projects reduce the threat of forest fires on public lands adjacent to UDRC communities. The UDRC has three primary missions which are: Ensure healthy, fire-resistant forests. UDRC neighborhoods are thick with lodgepole and ponderosa pine and a heavy undergrowth of bitterbrush and manzanita. These overgrown conditions allow for high intensity, catastrophic fires that can destroy neighborhoods, wildlife habitat, river banks and the forest itself. Our goal is to reduce that risk and preserve the health of our forest by reducing hazardous vegetation to promote more fire-resistant forests and protect neighborhoods and wildlife. Promote clean & abundant river flows. Four rivers — the Big and Little Deschutes, Fall and Spring Rivers flow majestically through Coalition neighborhoods and provide important habitat for a variety of wildlife such as Brown and Rainbow trout, otters and osprey. They offer abundant recreational opportunities for residents and visitors. Our goal is to keep our rivers clean and healthy to sustain this resource for fish and wildlife, and recreation. Enhance beneficial wildlife habitat. Healthy, fire-resistant forests and clean river flows come together to provide beneficial habitat for our community friends including elk, white tail deer, bald eagles, otters and osprey. Our goal is to bring together the diverse efforts of our neighborhood members to provide for the balanced approach to sustaining these habitats. The UDRC is a resource. The UDRC's website www.udrc.org contains all kinds of resource information for new and existing residents such as: • Who to contact at the UDRC, County vetted contractors; Aerial maps; Fire risk ratings maps of neighborhoods; Volunteer Opportunities; Links to the UDRC's partners like the US Forest Service, Oregon Department of Forestry, Oregon Department of Fish & Wildlife, Deschutes County Forester and Project Wildfire. Project Description • Grant request: $2,225. • Start mid -2015; end December 2015 • Target population As of the census[141 of 2000, there were 115,367 people, 45,595 households, and 31,962 families residing in the county. The population density was 38 people per square mile (15/km2). There were 54,583 housing units at an average density of 18 per square mile (7/km2). The racial makeup of the county was 94.85% White, 0.19% Black or African American, 0.83% Native American, 0.74% Asian, 0.07% Pacific Islander, 1.36% from other races, and 1.96% from two or more races. 3.73% of the population were Hispanic or Latino of any race. 19.4% were of German, 13.2% English, 11.4% Irish and 9.1% American ancestry. www.UDRC.org PO Box 3042 Sunrlver, OR 97707 541-390-9798 There were 45,595 households out of which 32.10% had children under the age of 18 living with them, 58.00% were married couples living together, 8.50% had a female householder with no husband present, and 29.90% were non -families. 22.00% of all households were made up of individuals and 7.70% had someone living alone who was 65 years of age or older. The average household size was 2.50 and the average family size was 2.91. In the county, the population was spread out with 24.80% under the age of 18, 7.80% from 18 to 24, 28.60% from 25 to 44, 25.70% from 45 to 64, and 13.10% who were 65 years of age or older. The median age was 38 years. For every 100 females there were 98.70 males. For every 100 females age 18 and over, there were 97.00 males. The median income for a household in the county was $41,847, and the median income for a family was $48,403. Males had a median income of $34,070 versus $25,069 for females. The per capita income for the county was $21,767. About 6.30% of families and 9.30% of the population were below the poverty line, including 10.40% of those under age 18 and 6.10% of those age 65 or over. Goals outcomes Fuels treatment completed on private property and on U.S. Forest Service lands are equally important to the protection of UDRC neighborhoods from the effects of a large wildfire. Fuels treatments within UDRC neighborhoods create defensible space and provide opportunities for firefighters to successfully implement structure protection actions during a wildfire as well as mitigating the change the fire will spread onto NFS lands. Fuels treatments on U.S. Forest Service lands increase the probability that Wildland firefighters will be able to suppress a fire threatening UDRC homes and other NFS lands, and the treatments promote safe ingress and egress from the subdivisions for firefighters and members of the Local communities. UDRC and U.S. Forest Service leadership recognize that it would be mutually beneficial to create a mechanism to exchange labor and funds so that priority fuels reduction work can be collectively completed on both sides of the ownership boundary. By combining the skills and resources of both organizations, a greater amount of fuels reduction work can be completed and the potential impacts of a large wildfire will be less. The UDRC has demonstrated an ability to produce a large and energetic volunteer work force to complete fuels reduction projects. In addition, as a non-profit organization, the UDRC can compete for grant funding that is unavailable to the U.S. Forest Service. The Forest Service can provide both hazards fuels funding and an expertise in fuels mitigation planning and implementation. The Forest Service has a skilled workforce and specialized equipment for activities such as brush mowing, prescribed burning, hazard tree falling and ladder fuel reduction thinning that is not available to the UDRC. The overall goal is to reduce the threat of wildfires on private lands in the UDRC's service area and on adjacent Forest Service lands. Success Measured by The UDRC, Project Wildfire, the Deschutes County Forester and the Forest Service will meet on a regular basis to review the plans and operations for the fuels reduction programs. A year end project(s) review will determine the successes and areas of improvement for the 2016 programs. www.UDRC.org PO Box 3042 Sunriver, OR 97707 541-390-9798 Project Budget Sweat Equity program - $10,000 but will vary depending on amount of homeowner involvement. UDRC-USFS Agreement — USFS UDRC Salaries/labor $19,179 $3,214. UDRC In -Kind $27,199 Travel $1,080 0 Other (Contractors) $2,750 Cash to UDRC $5,000 FS Overhead $1,620 0 Total $24880 $6.014 UDRC In -Kind $27,199 In -Kind Volunteer Labor The estimated in-kind volunteer labor is 6,500 hours at the Federal volunteer rate of $21.79 is $141,635. The 2015 UDRC-USFS agreement budget is included in the US Forest Service's Deschutes National Forest's budget. The UDRC included income from participation homeowners, grants and donations to support the Coalition's matching grant portion of the agreement. Current and projected Contributed Income Donors Request Status Decision Date Burning Foundation $36,000 LOI Accepted Declined Collins Foundation $36,000 LOI sent Mid April Swindells Trust $36,000 LOI sent Declined Community Foundation of Oregon $36,000 To be sent Pacific Corp $2,500 Pending 450 Donors $2,250 Pending To December 2015 Strategies to complete fundraising The UDRC is actively submitting letters of inquiry to foundations and corporations. Sustainability The homeowners participating in the Coalition's USFS-UDRC projects will contribute 50% of the cost of work on their property. Homeowners using the sweat equity program will be asked for donations to support the UDRC. www.UDRC.org PO Box 3042 Sunriver, OR 97707 541-390-9798 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: Upper Deschutes River Coalition Organization Description: Representing 28 individual neighborhoods dispersed among 4 rivers, the Upper Deschutes River Coalition coordinates efforts to ensure healthy, fire-resistant forests and to preserve clean and abundant river flows. Project Name: Reprint Two Brochures Project Description: Reprint "Defensible Space & Fuels Reduction" and "Who We Are and What We Do" brochures at a cost of $486 per 5,000 each. Brochures are direct -mailed, inserted into community newspapers, distributed at Project Wildfire free disposal days and events held at the Sunriver Village, and displayed at visitor and library racks. Project Period: April through May 2015 Amount of Request: $972 Previous Grants: 11/30/2009 8/30/2010 10/12/2011 6/24/2013 $ 1,500.00 $ 1,500.00 $ 2,500.00 $ 1,500.00 Environmental education Web content management system Wildfire reduction mapping Fuel Reduction Maintenance Mailing Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Amount Requested: Project Name: 201 $. U D iZe 4 n n'T— iw 0 jProject End Date: '72 Name of Applicant Organization: Address: City & Zip Code: Date Funds Needed: ')714 y :zc' I S. , et sc_ TeS l oe-r Coa 14 T1c+,�+ ' 4 I'�o k 3o Y 2 - rpt e, - Q 2 7 74 ) ^7 Contact Name(s): Fax #: e rry i4)1,4e, rc . 1 Email Address: Tax ID#: Telephone #: SW 39e 97'k c 1 A v 117 er r d °Lie rtl eei On a separate sheet(s), please briefly answer the following questions: I. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. t Applicant may be contacted during the review process and asked to provide a complete line item BOARDOF COMMISSIONERS OS M SSIIONERS Enhance beneficial wildlife habitat. Healthy, fire-resistant forests and clean river flows come together to provide beneficial habitat for our community friends including elk, white tail deer, bald eagles, otters and osprey. Our goal is to bring together the diverse efforts of our neighborhood members to provide for the balanced approach to sustaining these habitats. The UDRC as a resource. The UDRC's website www.udrc.org contains all kinds of resource information for new and existing residents such as: • Who to contact at the UDRC, County vetted contractors; Aerial maps; Fire risk ratings maps of neighborhoods; Volunteer Opportunities; Links to the UDRC's partners like the US Forest Service, Oregon Department of Forestry, Oregon Department of Fish & Wildlife, Deschutes County Forester and Project Wildfire. Proposed Project — The UDRC has two brochures, the Defensible Space & Fuels Reduction brochure and the UDRC's Who We Are and What We do brochure. Both brochures need to be reprinted at a cost of $486 for 5,000 brochures for a total cost of $972.00. The brochures would be reprinted in April — May 2015. The Defensible Space and Fuels Reduction brochure are used at various South County events to educate homeowners and absentee landowners on the value and how to create defensible spaces on their properties. The threat of wildfires is still great in South Deschutes County and in the adjacent Deschutes National Forest. We have done direct mailings of the brochures, inserted the brochures in the Newberry Eagle (5,000 copies), handed out the brochures at Project Wildfires/County free disposal days, events at the Sunriver Village and have the brochures displayed at visitor and library racks. Overall, the brochures are another tool to help homeowners and property owners understand the value of creating defensible spaces. The grant funds will be used to pay the printers for the brochures. The cost is $486 for reprinting the UDRC and $486 for the Defensible Space brochure. The project is not an ongoing activity. We look forward to continuing to work with the Deschutes County Forester and Project Wildfire in helping to reduce the threat of wildfires. Sincerely, Carl Jansen, President Jerry Hubbard, Retired CFM, IFMA Fellow, Executive Director www.UDRC.org PO Box 3042 Sunriver, OR 97707 541-390-9798 Donate to the UDRC Today Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: High Desert Wildlife Rescue and Rehabilitation, Inc. Organization Description: The only 24/7 veterinarian facility devoted to wildlife in eastern Oregon and one of only two in the entire state. High Desert Wildlife Rescue and Rehabilitation is a 501(c)(3) organization incorporated in 2013 for the purpose of providing medical treatment and rehabilitation to orphaned, injured, and sic wildlife with the goal of healing them and releasing them back into the wild. Project Name: Operation Raptors Project Description: Treat and rehabilitate 16 raptors currently at the facility, including Bald Eagles, Golden Eagles, Red -Tailed Hawks, Swainson's Hawks, Great Horned Owls, Short -Eared Owls, Long -Eared Owls, Peregrine Falcons, Saw -Whet owls, Merlins, and red -Shouldered Hawks. Project Period: March 20, 2015 until successful release Amount of Request: $3,500 Previous Grants: None recorded. Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION March 13, 2015 Project Beginning Date: Amount Requested: Project Name: March 20, 2015 $3,500 Name of Applicant Organization: Address: Operation Raptors Project End Date: Date Funds Needed: When return to wild As soon as possible High Desert Wildlife Rescue & Rehabilitation, Inc. 62410 Erickson Road City & Zip Code: Contact Name(s): Fax #: Bend, OR 97701 Karon V. Johnson Email Address: Tax ID #: Telephone #: 46-2360867 218-839-1346 karonjguam@gmail.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. High Desert Wildlife Rescue and Rehabilitation, Inc., dba High Desert Wildlife, (HDW) is a 501(c)(3) Oregon non-profit corporation. High Desert Wildlife was founded in 2013, by Dr. Jefffrey D. Cooney, a veterinarian specializing in wildlife rehabilitation, and Jeannette Bonomo, a veterinary technician with extensive experience in wildlife rehab. It is administered by a board of directors, of which Dr. Cooney serves as president. The mission of HDW is to rescue sick, injured, or orphaned Oregon wildlife for rehabilitation and release back into their native habitat. An integral part of our mission is to educate the public about the importance of Oregon's native fauna and its critical role in maintaining a healthy, balanced ecosystem, which is key to the essence of the Oregon experience. In particular, we try to educate the public on the many ways people can alter their behavior to lessen human impact on wildlife. Our ultimate goal is to establish a fully equipped wildlife center, with an education center and a state of the art hospital. In 2013, HDW received the generous donation of 3.9 acres of land in northeast Bend with an older house and several outbuildings. A dedicated corps of volunteers have remodeled the buildings into a fully functional wildlife center, with a surgery, an isolation unit, an intensive care unit, holding cages, and small flight cages. HDW provides the only 24/7 licensed wildlife veterinary care and rehabilitation in Central Oregon and is only one of two in the State. In addition to accepting wildlife turned in by the public, the Deschutes County Sheriff's Office, Redmond Police Department, and Bend Police Department, HDW provides specialized veterinary care for exotic species owned by the public and by other wildlife organizations such as OMSI, Blue Mountain Wildlife, and the High Desert Museum. Our services have become even more important because the High Desert Museum has closed its rehabilitation program, and Gary Landers in Sisters is retiring and closing his Wild Wings Raptor Rehabilitation center. 2. We are requesting a grant of $3,500 to treat and rehabilitate the 16 raptors now at our facility. HDW has been overwhelmed by its success. In 2013, we took in 220 patients. In 2014, HDW received 904. So far this year, we have taken in 54 birds, mammals, and reptiles, a 100% increase over the number received in the first three months of 2014. Presently we have 16 raptors in rehabilitation: two Bald Eagles, one Golden Eagle, three Red-tailed Hawks, one Swainson's Hawk, three Great Horned Owls, one Short -eared Owl, one Long-eared Owl, one Peregrine Falcon, one Saw -whet Owl, one Merlin, and one Red - shouldered Hawk. Raptors are our most expensive patients, because they must be fed rodents, which are ordered, and arrive frozen from suppliers. We are spending approximately $800/month on frozen rodents just for these raptors. The attached photos illustrate part of our patient intake just during the last week: Photo 1. We received numerous mammals, including four little rabbits whose nest was in a burn pile. They are healthy, and will be released when they can fend for themselves. Photo 2. Many animals are not so fortunate. This is an adult Bald Eagle which had been hit by a car on Hwy 97 between Bend and Redmond. It was paralyzed and had to be euthanized. Photo 3. This is a two-year old female Bald Eagle which was hit by a car, and suffered a broken femur and shoulder. In addition, blood tests showed she was suffering from lead poisoning. She is now standing and eating, but whether she can ever be released is questionable. If not, she will become part of our group of educational animals. Photo 4. This juvenile male Bald Eagle was hit by a car in Tumalo. He suffered a dislocated shoulder and partial paralysis. He is now standing, however, and we have hopes that he can recover. Photo 5. This male Bald Eagle is having some problem with his legs. We hope to be able to help him. 3. We anticipate that the majority of our raptors will be ready for release within the next three months. This project will never be completed, of course, because by then we will have received many more that need long-term care. 4. The proposed project will positively impact the community because the natural world and its wildlife are essential to the Oregon experience. 5. When we save one animal, we also save all the generations it will produce. Our wildlife are vital to the environmental health of Oregon, which is enjoyed by everyone in our community. 6. The grant funds will be used to purchase medical supplies and food for our raptors. The three injured eagles which arrived at the facility last week required extensive medical supplies: sodium pentobarbital, anesthesia drugs, IV drips, sterilization materials, as well as needles and surgical supplies. And as noted above, frozen rodents are expensive, but obviously essential to their recovery. 7. High Desert Wildlife is supported entirely by donations from the public. We hope to increase our fund raising efforts, to treat and release as many animals as possible, and to establish a wildlife hospital in Deschutes County which will be a credit to all of Oregon. Respectfully submitted, Karon V. Johnson Secretary, High Desert Wildlife lv # Ole Ha PHOTO # 1 PHOTO # 4 UMTOXIN Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: Tri -County High School Rodeo Club Organization Description: Independent, non-profit athletic association that provides students with an opportunity to participate and compete in the sport of rodeo and learn life skills such as leadership, responsibility, dedication, and commitment. Project Name: Tri -County High School Rodeo Project Description: Produce and promote the annual high school rodeo. Project Period: May 9, 2015 Amount of Request: $2,000 Previous Grants: 3/15/2010 3/11/2011 1/30/2012 3/25/2013 4/7/2014 $ 1.500.00 $ 1,000.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 2010 Tri -County High School Rodeo 2011 Tri -County High School Rodeo 2012 Tri -County High School Rodeo 2013 Tri -County High School Rodeo 2014 Tri -County High School Rodeo Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION / HJ O15 Project Name: Project Beginning Date: o- - l 5 Amount Requested: d 00O. 00 Name of Applicant Organization: Address: i IZ 1 -C .. ti cel'U Project End Date: Date Funds Needed: School klocle > C/a b City & Zip Code: Contact Name(s): Fax #: Red mond chi S obb; ft U c'ri ( I ) 511 -5119. (P l 0 5 Email Address: Tax ID #: Telephone #: 96 -. O' q `70c24/ 6'/1-815-0171) - -ri C,cel ul- 1 isrUCleo La) 1� (cwi On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. High School Rodeo was created to give students the opportunity to participate and compete in this unique and challenging sport. Our local student athletes are not only members of the "Tri -County High School Rodeo Club" but also members to the "Oregon High School Rodeo Association" as well as the "National High School Rodeo Association". The Oregon High School Rodeo Association (OHSRA) involves over 300 students and their families who live throughout the state. They are a non-profit organization dedicated to the development of sportsmanship, horsemanship, and character in the youth of our communities. Tri -County High School Rodeo Club is a subsidiary organization to OHSRA and we encompass these same 501-C Non-profit status. Each organization stress the importance of education by requiring high academic standards in order to compete and help teach life skills such as leadership, responsibility, dedication and commitment. We are an independent student athletic association without the assistance from tax dollars. With the support from their families, this local club and our communities help these athletes gain the resources to participate in rodeo. The club is dedicated to promoting and maintaining an enthusiastic interest in the sport of high school rodeo and promoting the highest type of moral conduct and sportsmanship among its aspiring cowboy and cowgirl athletes. 2. Every year the students produce and promote their annual high school rodeo held 9n May. The expenses incurred by the club are covered only with the assistance from Deschutes County, volunteers, contributions and business or personal support. The grant would be used to help offset the expenses incurred for our 2015 rodeo. 3. The Tri -County High School Rodeo will be held May 9 & 10, 2015 this year. We have begun our fundraising efforts for this year by each student soliciting sponsors through our sponsorship program. 4. The Tri -County High School Rodeo will improve the economic development in the Central Oregon area and Deschutes County by bringing to the area an expected 600+ people including our rodeo contestants, their families and supporters. These people will be utilizing the community and supporting our local merchants through lodging, food, fuel, shopping, etc. in production of our rodeo. 5. Our local high school contestants who are competing are the direct recipients. The rodeo provides the students with an opportunity to display their athletic abilities and skills. Each contestant has the equal opportunity to display his or her own abilities. The local group of young cowboys and cowgirls benefit from the experience of being part of a team and learning the advantages of working together for the common goal, while learning leadership and organizational skills. If there are funds left after all expenses are paid, those funds are used solely for the member's education and future of rodeo. The area merchants benefit from the influx of rodeo contestants and their families using and buying the available services and merchandise. The local public benefits by being offered the opportunity to watch and support our local and non -local talented athletes and by the opportunity to enjoy a part of American heritage and the great sport of rodeo. 6. Our sources of revenues are as follows: ■ Rodeo Entry Fee ■ Gate & Parking Fee ■ Program Sales ■ Student Sponsorship program ■ Please see the attached page for a copy of our anticipated income and expenses for our 2015 rodeo. Tri -County High School Rodeo Club Projected Rodeo Income & Expense INCOME ENTRY FEE'S $14,500 SPONSORSHIP PROGRAM $1,500 BUCKLE AND CHUTE SPONSORS $2,500 GATE & PARKING FEE'S $1,200 DESCHUTES COUNTY GRANT $2,000 TOTAL INCOME $21,700 EXPENSES STOCK & RELATED EXPENSES $4500 BULL FIGHTERS $600 PICK-UP MEN $600 ENTRY & SANCTIONING FEE $5800 ANNOUNCER $500 INSURANCE $900 AMBULANCE FEE $600 PROGRAMS & PRINTING $1200 OFFICE EXPENSES $300 AWARD PAYOUT $4200 BUCKLES $2500 TOTAL EXPENSES $21,700 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: Cascade School of Music Organization Description: Non-profit organization that has been delivering high-quality music education programs for youth and adults since 2002. Currently serves approximately 500 students per week with group classes, ensembles, and individual lessons delivered by 30 musician educators and 3 administrative staff members at the school facility and three off-site programs. Project Name: Tuition Assistance Project Description: Provide tuition assistance for reduced price classes or individual lessons for up to 20 children from families that meet the state criteria for free or reduced lunch. Project Period: February 1 through September 1, 2015 Amount of Request: $1,000 Previous Grants: None recorded. Approved: Declined: Today's Date: Project Beginning Date: Amount Requested: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Name: 000 Name of Applicant Organization: Address: 1-1(k k A-s5o560&e,(. Project End Date: Date Funds Needed: 9/ i/ /iE Ci 5caelk 56,14oO1 111)1ti: -WO ing 'Pao C.A. -P0A-- L v•( City & Zip Code: Contact Name(s): Fax #: 19"ci cl10 As, b5ov•- Email Address: Tax ID #: Telephone #: 03--040111 6 541 I-3 2 - 6666 .vl-e o . eCCA Sc4ck5Okettt n4i,, eve) On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program Grant Application from Cascade School of Music January 16, 2015 CASCADE SCHOOL o 1. Background Cascade School of Music has been delivering M C high quality music education programs for youth and adults since 2002. The school currently serves approximately 500 students per week with group classes, ensembles and individual lessons, both at its facility and through 3 off-site programs. The school has a faculty of 30 musician educators, an administrative staff of 3 and a volunteer board with 10 members. 2. Project/ Activity Accessibility is central to our mission. We are currently seeking funding for our tuition assistance program. This request is for $1,000, which will provide tuition assistance for up to 20 kids. The school grants tuition assistance requests from families that meet the state criteria for free or reduced lunch. Students can get reduced price classes or individual lessons, making the programs much more accessible. We currently grant between $7,000 and $10,000 per year in tuition assistance requests. 3. Timeline We have an on-going need for tuition assistance dollars, although the bulk of our activity falls during the school year. The requested funds will be used within the next 6 months. 4. Impact Extensive research has documented the relationship between music education and success in school and beyond. Music education has been proven to improve cognitive functioning and social and emotional well-being, and these benefits last a lifetime. The benefits of music education, to young people especially, are invaluable. 5. Community This grant will benefit the general community. 6. Use of Grant Funds 100% of grant funds will be used to provide tuition assistance to low income youth. Families qualifying for free lunch are eligible for a 50% tuition reduction, which equates to approximately $50 per month for a student taking private lessons, or $40 per month for a student in group classes. 7. Future Funding Cascade School of Music is always working to raise funds for tuition assistance. We get funds for tuition assistance from many sources, ranging from the Deschutes Children's Foundation to local businesses to individual donations. By maintaining a diverse array of funding sources we have been able to meet all of the requests for tuition assistance that we have received over the last 12 years. We will continue to pursue funding opportunities when these grant funds have been allocated. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: Women's Civic Improvement League DBA KPOV Organization Description: Non-profit radio station originating from Bend since 2005. Provides programming that covers local performing and visual artists, parenting, local women's accomplishments, Latino shows, live coverage of the League of Women Voters' candidate forums, and other issues. Project Name: Sustain and Increase KPOV's Coverage of Arts and Culture in Deschutes County. Project Description: Replace current obsolete and failing production equipment which was donated in 2008 and is no longer repairable with updated technology and equipment which is more reliable and capable of recording and broadcasting live music and both pre -recording and telephone interviews. Project Period: April through August 2015 Amount of Request: $2,000 Previous Grants: None recorded. Approved: Declined: Today's Date: Deschutes County Discretionary Grant Program Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION March 16, 2015 Project Beginning Date: Project Name: April 2015 Amount Requested: ! $2000 Name of Applicant Organization: Address: Sustain and increase KPOV's coverage of arts and culture in Deschutes County Project End Date: Date Funds Needed: Aug 2015 May 2015 Women's Civic Improvement League DBA KPOV 501 NW Bond St. City & Zip Code: Contact Name(s): Fax #: Bend, OR 97701 Pearl Stark Email Address: Tax ID #: Telephone #: 20-0733873 541-322-0863 pearl@kpov.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Narrative questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Purpose & activities: Mission statement: KPOV is radio by the people and for the people of Central Oregon. We strengthen community and democracy through grassroots participation in independent, non- commercial radio. Programming focuses on issues important to a strong, healthy community, including economic and environmental sustainability, human rights, arts and culture, health and spirituality, and other programming often ignored by the mainstream media. The station offers a forum for diverse views from our region and around the world. KPOV features 70 volunteer hosts producing 40 local shows, such as The Point (civic affairs), Open Air (interviews), Center Stage (local music), Youth Radio Hour (hosted by local teens ages 13-20) and syndicated programming including Democracy Now, Bioneers, and a 3 -hour block of Spanish language programming on Monday mornings. KPOV has been the only non-profit radio station originating from Bend since we went on the air in 2005. For ten years we have engaged our community in creating media specifically for Central Oregonians. Over our history we have carried shows on local performing and visual artists, parenting, local women's accomplishments, several local Latino shows, live coverage of the League of Women Voters candidate forums, and many more. In Deschutes County, only KPOV is providing real opportunities for local residents to learn radio, computer, and communication skills. These skills provide residents (both youth and adults) with unique opportunities. For example, several of KPOV's trained volunteers have been hired as DJs on commercial stations. We also work with several local organizations and schools to bring in office volunteers with disabilities and train them in various job skills. KPOV broadcasts live from cultural and political events around town including local music festivals and political debates. We also make those broadcasts available "on -demand" at our website. KPOV holds annual events, such as the Beatles Singalong, featuring local musicians. With our annual events, as well as our broadcasts of live music, KPOV is an important resource for Central Oregon's local musicians. History: KPOV is a dba for the Women's Civic Improvement League, a 501(c) 3 tax-exempt, nonprofit corporation founded in February 2003. The vision of KPOV began in 2001 with a coalition of seven local organizations that shared a dream of building a local community radio station to serve the needs of Central Oregonians. In 2005 KPOV went on the air with 35 local shows and 70 volunteer DJs. In 2006 KPOV focused on increasing youth involvement in our station. We began teaching summer camps for youth and we started a youth radio hour hosted by teens once a week (now expanded to twice a week). In 2007 and 2008 KPOV increased our internet presence by becoming the first local station to stream 100% of our content, then by adding on -demand access to our local shows. In 2009 and 2010 we focused on improving our live broadcasting from events around town including local music festivals and political debate forums to help inform our citizens. After three years of work, and with help from citizens and groups including Deschutes County, in 2011 KPOV was able to increase our broadcast power and range (to become FCC designated "full power"). We now serve much more of Central Oregon including Bend, Redmond, Sisters and Terrebonne. In the past two years we raised capacity -building funds to hire a development director. We also launched our first locally produced daily public affairs show to provide a new platform from which to inform our community. These two projects remain high priorities. KPOV is one of the founding members of a new coalition (started in 2013) called "Oregon Community Media" made up of community radio stations across the state. Last April we hosted the state-wide, bi-annual meeting here in Bend. KPOV serves on the steering committee for OCM and will be part of making this grassroots coalition an important resource for nonprofit media outlets all around Oregon. 2014 also brought renewed focus on growing our youth programming. We have expanded our youth radio camps to include 12-14 year olds, increased participation in our twice -weekly Youth Radio Hour, and we recently received a grant from the Equity Foundation towards the creation of a regular LGBTQ teen produced radio segment to air on KPOV. Leadership and Structure: KPOV is governed by a board of directors and advised by a Community Advisory Board, both from a broad cross-section of the community. Three part-time staff people and two underwriting representatives support and organize operations, administration, communications and fund- raising. All the local voices on KPOV's airwaves are volunteers from the community. As a listener - supported, volunteer -powered station, KPOV has more than 100 volunteers who donate more than 20,000 hours annually to everything from technology to office work to programming. We currently train more than 50 adults and youth per year on basic radio skills and FCC regulations, preparing volunteers to host music and talk shows. KPOV's primary funding comes from listeners, with other funds coming from business underwriting, grants, and special events. 2. Describe the proposed project or activity. Radio is a ubiquitous technology available to residents regardless of income. Through the medium of radio KPOV brings cultural information directly into the homes of Deschutes County. We provide our local bands an outlet to be heard throughout the region. We interview local arts and culture organizations, both local and distant, allowing them to inform our community about their work and their events. KPOV's production studio is the site of prerecorded interviews, live band performances, and show editing. We currently produce using a mixer board donated to KPOV in 2008. Because this board was obsolete when we got it, it uses antiquated technology and is beginning to fail. Replacement parts are no longer being manufactured. The complexity and delicacy of running this outdated board has been prohibitive for some of our show hosts who wish to schedule local bands for live performances. The wiring on the board will also no longer allow us to conduct phone interviews for advance coverage of cultural events. Through improved equipment in our production studio KPOV will be able to continue to showcase local musicians and increase the number and quality of appearances. New hosts will feel more comfortable scheduling live bands and pre -recording interviews. KPOV will also be able to record phone interviews more reliably. The ability to record phone interviews will allow us to feature more local and visiting authors, artists, and speakers. This capacity will enable KPOV to provide greater access to, and increase visibility of arts and culture for the entire Deschutes County community. Listeners will gain a breadth and depth of understanding of our local culture not available elsewhere. Through KPOV's coverage, Deschutes County events will gain publicity and increase attendees. Through increased cultural programming, KPOV will gain listeners and supporters. 3. Provide a timeline for completing the proposed project or activity. Purchases will be made in April of 2015. We will hire a local radio engineer to install and tune the equipment in May. The engineer will also tune up and attach our phone patch for recording phone interviews. Staff will schedule 3 trainings for our volunteer hosts on the use and opportunities with the new studio equipment from May to July 2015. Hosts will begin to schedule and air phone interviews and live performances using the new equipment starting in May of 2015. Outputs (beginning August of 2015): • Weekly live local music performances on "Center Stage". • Monthly live local music performances on other KPOV shows. • Weekly interviews of visiting artists, authors, speakers pre-recorded. • Twice weekly short segments prerecorded to air on our live talk shows. • 50 Local youth/year interviewed and recorded during our kids camps & KPOV's "Storyland". • Deschutes County residents exposed to daily arts and cultural information about Central Oregon. 4. Explain how the proposed project or activity will positively impact the community. The goal of this project is to increase the visibility of our local musicians and artists; to provide community access to high quality recordings of visiting talent; and to expand opportunities for Deschutes County residents to experience the arts. No other media outlet in Central Oregon is as committed to informing our community about local news, events, arts and culture as KPOV is. We also have the people power to get the job done with our large and diverse group of local program hosts and DJs. We need to update our studio technology so it will match our human capacity and desire to cover local arts and culture. KPOV has strong ties to our local music scene. Our locally produced "Center Stage" brings live bands into our studios every week. Other shows on KPOV also feature periodic live music, including touring bands — helping to promote Central Oregon as a cultural hotspot and engaging our community in cultural events. Upgrading the failing equipment in our production studio will allow us to continue our current work to showcase local musicians, and to more easily train additional hosts to use the equipment to include live performances in their shows. The result will be more live local music performances on KPOV. Deschutes County will also gain additional access to traveling authors, artists, and speakers who are only in town for a day and cannot appear live in the studios. With new equipment we will be able to pre -record phone interviews in advance of the appearances to help promote events as well as provide a taste of the cultural breadth of our area to people unable to attend the event. We will also be able to pre -record interviews of authors, artists, and intellectuals who don't visit Bend to offer local residents access to a broader cultural experience. 5. Identify the specific communities or groups that will benefit. This project will serve all residents, especially those wishing to learn more about the arts and culture of Deschutes County, get to know the people involved, and enjoy interviews and local music live on the air. Deschutes County has a vibrant arts and culture scene. Talented local musicians, plus visiting regional and national artists form an exciting music scene. Likewise, we are home to a variety of authors, artists and intellectuals and a destination for many book tours and traveling speakers. It can be a struggle for organizers to inform people about the cultural events and opportunities here, and those who do know are often looking for more information about the artists. To meet this need KPOV features local musicians live in our studio and in broadcasts from local festivals. We bring local and national actors, artists, authors and others on the air for interviews about their work and upcoming events. Offering this information and artistry on the radio is important because radio is a widely used and easily accessible technology. It is a powerful medium to reach entire communities. KPOV's broadcast signal serves most of Deschutes County including Bend, Redmond, Sisters, Tumalo, and Terrebonne. Due to geographic interference our signal is not as strong in Sunriver and to the South. Our on-line streaming and show archives however, are accessible everywhere. Combined with our broadcast signal, they allow all communities in Deschutes County to listen to KPOV and hear our music, arts, and cultural programming. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. KPOV will purchase a new mixer board, microphones, CD players, and other equipment to produce high quality audio recordings and performances in our production studio. See attached project budget. Other contributions: • Deschutes Cultural Coalition has also committed $2000 towards this project • The remaining funds will come from KPOV's general revenue and from targeted individual donations. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Future funding: • Once purchased and installed the studio equipment will cease to be an on-going expense. • Trainings on the use of the equipment will be added into our annual training schedule for volunteer hosts KPOV Deschutes County Discretionary Grant project budget 2015 Budget for: Deschutes County Grant 2015 Submitted by Women's Civic Improvement League (dba KPOV) Date: 3/16/15 Request Committed Total $2,000 $2,000 $2,000 $2,000 $4,000 $1,190 $3,190 In-kind Cash $140 $740 $940 $250 $250 $1,200 • $120 $5,950 11 • • Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: TAPS of South County Organization Description: Created in 2001 through a federal Drug Free Communities Grant awarded to Deschutes County, Think Again Parents of South County (TAPS) is a 501(c)(3) organization which works to reduce underage alcohol and substance abuse among community youth. Project Name: TAPS Party Safe Homes Project Description: Coordination of a network of parents who pledge not to provide alcohol, nicotine, or other drugs to youth who come into their homes and distribution of a directory of all Party Safe Homes members for parents' use. Project Period: April 13 through December 31, 2015 Amount of Request: $500 Previous Grants: None recorded. Approved: Declined: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: March 9, 2015 Project Name: TAPS Party Safe Homes Project Beginning Date: April 13, 2015 Project End Date: Continuing on through out the year Amount Requested: $500 Date Funds Needed: April 1, 2015 at the lastes Name of Applicant Organization: TAPS Think Again Parents of South County Party Safe Homes Project Address: PO Box 1740 City & Zip Code: La Pine, OR 97739 Tax ID #: 30-0659870 Contact Name(s): Telephone #: Lori Henry, PSH Coordinator (541)306-8635 Email Address: lori.henry@live.com 11C814) ThinkAgainParentS Substance Abuse Prevention Team of South County ABOUT TAPS: TAPS is a 501(c)(3) nonprofit organization whose primary purpose is to reduce underage alcohol and substance abuse among our youth people in our community. We accomplish this through use of researched and proven strategies, and through collaboration with many stakeholders in our community. Created in 2001 through a federal Drug Free Communities Grant awarded to Deschutes County, Think Again ParentS of South County successfully transitioned to independent non-profit status in 2011. Our Board consists of five individuals with with the passion for helping our youth make wise choices. In 2014, TAPS received an Innovative Prevention Project grant from the State of Oregon Health Authority. This 18 -month grant has made it possible to fund a part-time Coalition Coordinator, strengthen the organization's infrastructure, and increase our impact in South County. TAPS ACTIVITIES AND INITIATIVES: TAPS works on a wide variety of activities and topics in our community. Our initiatives are designed to take a comprehensive approach to preventing underage alcohol and substance abuse. • Tobacco: Raising awareness of the harm of e -cigarettes and vaping. TAPS is working hand in hand with the Smoke Free Oregon campaign and the Deschutes County Tobacco Prevention Coordinator. • Alcohol: "Sticker Shock" is a TAPS program created to partner with local alcohol retailers to raise awareness in the community of the consequences of furnishing alcohol to someone else's minor. Stop sign stickers are placed on multi -packs of alcohol which cite the Oregon law and legal consequences for furnishing alcohol to minors. • Healthy Choices: For the past eight years, TAPS has offered the Girls Summit, which takes place in March at the La Pine High School. The Summit is a one day event for middle and high school aged girls that provide a day full of break out sessions to empower girls, teach them new skills and learn about healthy choices as well as to mentor with other girls and adult women. • Student Engagement: SISA, Students Improving School Atmosphere, is a high school youth team that TAPS created as a result of the Tri -County Youth Conference in 2003. SISA completes at least three projects each year which address substance abuse prevention and the promotion of good mental health. o This year's anti -bullying project, "A Walk in My Shoes" will reach into the middle school. This project is a collaboration between SISA and the Deschutes County Health Services' School -Based Health Center. o Annual alcohol and tobacco retailer's breakfast. This event educates local retailers about the harms and consequences of selling nicotine and alcohol products to minors, as well as tips for accurately checking identification and limiting minors' access to illegally obtaining alcohol or nicotine products. SISA students and TAPS adults collaborate on this project. o The month of April marks SISA's annual focus on raising awareness of the harms of underage alcohol use. Daily school announcements, posters in the halls and a Prom Pledge campaign encourage high school students to make a stand, and pledge to be drug and alcohol free. • Marijuana: Each month TAPS sponsors an advertisement in the Newberry Eagle which raises community awareness about the facts associated with this drug, and its harmful effects on youth. In addition, TAPS members have been working with the City of La Pine to address opportunities to limit youth access to marijuana at dispensaries or as a result of the upcoming changes in Oregon law for adult marijuana retail access and use. PROPOSED ACTIVITY: In addition the projects listed above, TAPS strives to educate parents to understand the importance of their role in influencing their child to make positive, prosocial choices. We are seeking funding to help with Party Safe Homes (PSH) project. This initiative has been dormant for the last few years, but we now have a volunteer ready to take on this project. The Party Safe Home project is a network of parents who pledge not to provide alcohol, nicotine or other drugs to youth who come into their home. It also provides a directory of all Party Safe Homes members so parents can know which homes have pledged to be "safe". Telephone numbers and addresses are provided so parents can contact each other. This is a great way for parents to get to know the parents of their child's friends, as well as a way to check that their child is really at the location they say they are at. To kick off this initiative, TAPS will be holding a dinner event at LaPine High School which presents the concept of Party Safe Homes and invites the La Pine City Council to make a formal Proclamation supporting substance abuse prevention efforts. The SISA team will provide child care. Advertising for this event will take place through the following media outlets and by word-of-mouth: • Newberry Eagle • Chamber Blast • KITC • Frontier Ads • Z21 • Transition Dinner at High School • Channel 4 • April Chamber Breakfast • April City Council Meeting • Phone System — Middle and High School TIMELINE: March 13, 2015 April 13, 2015 Pre -event advertising launches Party Safe Homes Kick -Off Event 6:00 Presentation *What is Party Safe Homes? Why do we need them? What are the facts? *Larry Brown, OLCC on underage drinking *Penny Pritchard, DCHS on e -cigarettes *Marijuana *My Story — Caleb O'Neil 6:30 Dinner 7:00 Signing of Proclamations April 2015 Outreach and sign-ups for individual families May 2015 hJune 2015 Creation of the first Party Safe Homes Directory Distribution of the Party Safe Homes Directory COMMUNITY IMPACT: Party Safe Homes will provide students, parents, grandparents and other community members with the knowledge of safe places for the kids in our community to go. It will build a network letting our kids know we care and that we support a drug and alcohol free community. The primary impact will be directed toward school-age children and their families who live in Southern Deschutes County, including La Pine, Sunriver, Three Rivers, and Gilchrist. This initiative gives parents and guardians the opportunity to ask each other, "Are you a Party Safe Home", and to describe a clear set of drug and alcohol boundaries for the protection of children and youth. Party Safe Homes members will be given a lawn sign as well as being listed in the directory. Lawn signs will help neighbors and visitors quickly recognize each home in the network. FUNDS REQUEST AND BUDGET: We are asking for $600.00 in grant funding to be broken down as follows. AMOUNT PURPOSE EXPLANATION $ 300.00 $ 150.00 $ 150.00 Food for dinner event. We know in our community that by providing food, people we come. Printing of PSH Packets describe the PSH Packets. Network, the PSH Pledge and have the sign-up form on them. I Advertising. Supplements free advertising. Matching Resources: EST. VALUE PURPOSE EXPLANATION $ 160.00 Child care for up SISA youth have volunteered to to 50 children. provide child care. We know in our community that by providing child care, people we come. $ 200.00 PSH Lawn Signs. $ 500.00 Advertising Lawn signs increase community awareness of the PSH Network. OUTLETS: Chamber Blast and April Breakfast, LPHS Transition Dinner Announcement, Media Release, middle and high school phone ystem. SUSTAINABILITY: The Party Safe Homes Network is a project that TAPS would like to continue for many years in the future. This year is the kick-off event which is a one-time activity. Over the coming year, TAPS will be seeking local corporate sponsors and additional grant funds to cover the cost of updating the Party Safe Homes directory each year, and making additional lawn signs. While a dinner event is not required for this Network to continue, TAPS will continue to seek opportunities to collaborate with other local service providers in order to establish an annual recruitment event that will help new families learn about the Network and become a Party Safe Homes member. In addition, local service organizations and businesses can promote Party Safe Homes through the hosting of the PSH packet in their public access areas. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: Sunriver Anglers Organization Description: Promotes fishing through public education, advocacy and support for conservation, and good sportsmanship and a code of ethics. Project Name: Sunriver Anglers 2015 Focus Project Description: Support operational costs of implementing 2015 focus on streamlined goals that are more effectively aligned with organization's mission and resources, including providing educational information, opportunities for fishing outings, Kids Free Fish Day, and special projects. Project Period: January 1, 2015 through December 31, 2015 Amount of Request: $1,000 Previous Grants: 1/29/2014 $ 925.00 Educational Brochure Approved: Declined: ,J hvOgektel £ C)tert [rSC faJe1L`�av-i Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION i/ 17th 5 Project Beginning Date: Amount Requested: Project Name: Name of Applicant Organization: Address:( Gf 4 ' oe> Any /er5 „20/ 5. s Project End Date: L 1.2. / 31115 Date Funds Needed: f 1e1 2e) 1 S 5u,1 river n9/tr s City & Zip Code: Contact Name(s): Fax #: Pt i130,A. 2-7 3 51r -n i`tver (}R 57707 C.rry 14u1,6,4 Email Address: Tax ID #: Telephone #: q3 -(39 5'03o On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 1 Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the fixture. Attach: Proof of the applicant organization's non-profit status. + Applicant may be contacted' during the review process and asked to provide a complete line item budget. January 17, 2015 Deschutes County Commissioners — Grant Request On November 13 the Sunriver Anglers (SRA) Board of Directors met with past SRA presidents, club members, and community leaders to more effectively align our programs and activities with our mission and resources. The outcome of the meeting was a three part recommendation, which was subsequently approved by the SRA Board of Directors effective January 1, 2015, and is summarized as follows: 1. Fishing Outings and Information: Fishing outings and information is the core of our mission. Therefore, the SRA Board is committed to improving the quality, affordability, and number of our 2015 fishing outings. Additionally, we are committed to providing monthly meetings and newsletters that provide useful information and access to social opportunities to network with other people interested in fishing. 2. Kids Free Fish Day: The club remains committed to hosting the annual Kids Free Fish Day at Caldera Springs, providing youth with access to fun -filled fishing and educational experiences. 3. Special Projects: We encourage members to bring other fishery proposals that they are willing champion and coordinate to the SRA Board for club sponsorship and financial assistance; examples include chub removal, 2015 Holiday Dinner, Kokanee Karnival, Fish Fry, and environmental projects. By focusing on a limited number of SRA activities and offerings, the Board of Directors is committed to improving the quality of our fishing outings and information, while minimizing fund raising work and activities. Bottom line: We want our members to spend more time fishing, creating lasting memories with family and friends! Our Mission • To broaden the public's knowledge, understanding, and enjoyment of the sport of fishing through instruction, events, and service. • To encourage, advocate, and support conservation and protection of watersheds, fish habitat, and wild fish populations. • To provide educational opportunities for school children to learn about fish, fish habitat, and related aspects of the environment; and to learn basic fishing skills, principles of stewardship, ethical conduct, and safety around the water. • To promote good sportsmanship and a code of ethics among all anglers. Grant Request: We are requesting the Commissioners approve a grant to assist the Sunriver Anglers to implement their 2015 focus with a grant of $1,000. The Anglers operating budget for 2015 is: Item Cost Request Storage Locker $900 $200 Insurance $650 $150 Web Hosting & Updates $750 $200 Kids Free Fishing Day $400 $100 Supplies, mailings, etc. $600 $150 Dues International Fly Fishing Federation $400 $200 Total $3,650 $1,000 The Sunriver Anglers has 120 dues paying members with a potential total dues income of $3,600. We are budgeting for dues at $3,158 depending on how members respond. The Commissioners support would allow the organization to off -set operating costs thus providing volunteers' time to support fishing and economic development activities such as: • Provide support for the Anglers hosting of Free Fishing Day in June at Caldera Springs. The Sunriver Anglers hosts over 200 kids plus parents, grandparents and siblings for Free Fishing Day the first weekend in June. We have sponsors for the event and our partners include the US Forest Service, Oregon Department of Fish and Wildlife, the Nature Center, Caldera Springs Resort, Sunriver Resort and The Country Store in the Sunriver Village. • Provide support for the Anglers educational programs at Three Rivers School and elementary school(s) in La Pine. In 2014, we purchased new trout egg incubators and equipment for the school. • Actively support the August 2015 International Fly Fishing Federation (IFFF) 50th anniversary conference to be held in Bend. www.fedflyfishers.org The International Fly Fishing Fair is a week-long celebration of the organization's 50th year serving the fly fishers around the world. The event offers educational opportunities for all who attend. Attendees can participate in fee-based workshops, free programs and demonstrations as well as see the latest gear that vendors have to offer. Workshops begin on August 11 and the Exhibit Hall will be open August 13-15 at Riverhouse Convention Center. Last year's fair in Livingston: Attendees: 1000+ Exhibitors: 29 + IFFF spaces (some exhibitors have more than one space). Spaces taken were 49. A survey taken a couple years ago we gleaned this information: Attendees include many of the most influential and recognizable fly fishing practitioners and the average attendee represents an attractive demographic. Here are a few facts about attendees: 70% travel more than 500 miles to attend. 82% will stay 4 days or longer. 67% make their trip into a vacation. 58% said they return to the Fair location for future vacations or fishing trips. 61% spend $1,000 to $3,000 during their visit. 45% have an annual income of $50,000-$100,000; 35% over $100,000. These are dedicated individuals with significant financial means. Participation offers a great opportunity to develop special relationships with these individuals and the fly fishing community. Most importantly, it is an opportunity to demonstrate your support for growth in the sport of fly fishing and to the education and unique conservation efforts of the IFFF. • Support the Oregon Department of Fish & Wildlife and other groups working on improving trout fishing in the Central Oregon high lakes and rivers. An improvement in fishing supports the local economy and tourism in several ways, such as: o Working with local entities to improve the winter water flow in the upper Deschutes River. The Upper Deschutes River winter water flows of zero to 20 cps are damaging the Trout populations. A recent study estimated if the river could flow at 300 cfs the annual economic value of the fishery would be between $50 and $75 million. o In 2008, nearly 2.8 million Oregon residents and nonresidents participated in fishing, hunting, wildlife viewing and shellfish harvesting in Oregon. Of the total, 631,000 fished, 282,000 hunted, 175,000 harvested shellfish, and 1.7 million participated in outdoor recreation where wildlife viewing was a planned activity. Fish and wildlife expenditures were $2.5 billion in 2008 according to the Oregon Dept. of Fish and Wildlife and Travel Oregon. In Central Oregon the study showed travel - generated expenditures in 2008 on wildlife viewing was $60 million, fishing at $40 million and hunting at $10 million. o Recreating a great trout stream in Central Oregon. The reach of the Deschutes below Wickiup was once one of the best native salmonid and aquatic habitat systems in the western US, and contained Redband and bull trout, both native salmonids. They were abundant and Targe. In 1916, in an Oregon Sportsman magazine article, Warden W.O. Hadley, stated "the Deschutes River, I think, is the best trout stream in Oregon. I will go further in my claims for the wonderful stream and its tributaries and say that if it not already, it soon will be the best trout stream in the United States". Today, the river is far from being a great trout stream but in time the river could become a fine trout stream. o Working with local entities to improve the winter water flow in the upper Deschutes River. The Upper Deschutes River winter water flows of zero to 20 cps are damaging the Trout populations. A recent study estimated if the river could flow at 300 cfs the annual economic value of the fishery would be between $50 and $75 million. o In 2008, nearly 2.8 million Oregon residents and nonresidents participated in fishing, hunting, wildlife viewing and shellfish harvesting in Oregon. Of the total, 631,000 fished, 282,000 hunted, 175,000 harvested shellfish, and 1.7 million participated in outdoor recreation where wildlife viewing was a planned activity. Fish and wildlife expenditures were $2.5 billion in 2008 according to the Oregon Dept. of Fish and Wildlife and Travel Oregon. In Central Oregon the study showed travel - generated expenditures in 2008 on wildlife viewing was $60 million, fishing at $40 million and hunting at $10 million. o Recreating a great trout stream in Central Oregon. The reach of the Deschutes below Wickiup was once one of the best native salmonid and aquatic habitat systems in the western US, and contained Redband and bull trout, both native salmonids. They were abundant and large. In 1916, in an Oregon Sportsman magazine article, Warden W.O. Hadley, stated "the Deschutes River, I think, is the best trout stream in Oregon. I will go further in my claims for the wonderful stream and its tributaries and say that if it not already, it soon will be the best trout stream in the United States". Today, the river is far from being a great trout stream but in time the river could become a fine trout stream. In summary, the Deschutes County Commissioners support of the Sunriver Anglers will allow us to implement our new focus and improve our efforts to build a great trout fishers in Central Oregon. Sincerely, Jerry Hubbard 027 Past President 2 Sunriver Anglers PO Box 4273 Sunriver, OR 97707 541-390-9798 Ihubbard@chambescable.com Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: April 8, 2015 Organization: Children's Vision Foundation Organization Description: Provider of vision screening services for approximately 3,500 children each year, including under -served and indigent populations. Screenings are conducted in schools according to grade level, regardless of age, nationality, gender, ethnicity, or economic factors. Project Name: Photoscreener for Children's Vision Screenings Project Description: Purchase new equipment and technology which will reduce screening time and decrease false positive referrals, especially for younger age, non-English speaking, and special needs students. Project Period: May 1, 2015 through June 30, 2016 Amount of Request: $2,000 Previous Grants: 8/8/2006 $ 1,000.00 Vision Screening Approved: Declined: DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: January 19, 2015 Project Beginning Date: May 1, 2015 Amount Requested: $2,000 Project Name: Photoscreener for children's vision screenings Project End Date: June 30, 2016 Date Funds Needed: May 1, 2015 Name of Applicant Organization: Children's Vision Foundation Address: 61451 Rock Bluff Lane City & Zip Code: Bend, 97701 Tax ID #: 20-3161992 Contact Name(s): Julie Bibler Telephone #: 541-330-3907 Fax #: 541-330-3907 Email Address: angeljmb10Ahotmail.corn On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Children's Vision Foundation -Deschutes Discretionary Proposal 2015 Page 1 of 5 1. Describe the applicant organization, including its purpose, leadership structure, and activities. National Research shows that: • 80% of a student's learning is done visually • 15-25% of our children have vision problems, many undetected. • 60% of children with learning difficulties and • at least 70% of our nation's juvenile delinquents have vision challenges. Continuing the work began by the National Children's Vision Foundation, the Children's Vision Foundation (CVF) was established in 2005 to address vision and learning issues. Since 2001, over 50,000 classroom visual abilities screenings have been provided by CVF in more than 31 communities, primarily in Central and Eastern Oregon. The mission of the Children's Vision Foundation is to identify children who have potential visual barriers to learning, to encourage families and schools to seek professional eye care for identified children, and to raise awareness about the importance of early detection of vision problems. CVF provides this essential vision screening service to thousands of children, including underserved and indigent populations, with specific results given to children's families, schools and teachers. All students are screened at their school according to grade level, regardless of age, nationality, gender, specific ethnic group and economic factors. CVF's screenings provide important information regarding children's visual abilities at no cost to their school or families. CVF benefits many families who have no insurance, are unemployed and/or cannot afford routine, preventative professional vision exams. Specific results from past Deschutes County screenings and other counties have provided a profile supporting the importance of and need for these screenings. For example, during the 2013-14 school year, 3,486 Deschutes County children were screened. 837 (24%) of those students were identified with potential vision problems, and referred to an eye care specialist. CVF educational activities include numerous community presentations, website and newsletter publishing, an annual workshop for COCC nursing students, and outreach to school teachers and schools new to CVF classroom visival abilities screening. CVF is governed by a committed board of directors with professional experience as: optician; human resource manager; bookkeeper; medical content specialist, grant writer; librarian, CVF program assistant, bank vice president, public school teacher, English language learning teacher, family resource coordinator, and school administrator. The directors hold regular meetings every other month, and procure bookkeeping, legal, and other technical services as external business controls. The fiscal status of the corporation is solvent and stable, and timely reporting is routinely prepared and delivered to all oversight entities and investors. The corporation maintains ethical and professional standards, evident by no existing or past litigations. CVF's staff is qualified and exceeds minimal vision screening requirements by the State of Oregon Department of Education. Full time Executive and Program Director, Julie Bibler, has over 16 years of vision screening experience and has more than 24 years of state and community involvement and leadership. Julie has received her vision screening training from a licensed ophthalmologist to assure best practice and maintain screening fidelity. CVF's half-time Program and Administrative Assistant, Beth Quinn, has over 30 years in human services, including experience in funding administration, and is credentialed as a qualified mental health associate for services to children. Beth has received her vision screening training from her supervisior, Julie Bibier, and is available to administer screenings in Spanish. Also, specific to Deschutes County, CVF staff has successfully recruited, trained, supervised and coordinated community volunteers to administer vision screenings, including experienced nurses, educators, health care students, and school administrators. 2. Describe the proposed project or activity. "Photoscreening for Classroom Visual Abilities" With the investment and use of new "Photoscreening" equipment technology, this project will reduce screening time, and reduce false positive referrals, especially for younger age, non-English speaking, and special needs students (see at: www.voutube.com/watch?v=m2TfRnfNfWE). This project will also identify qualitative and quantitative best practice evaluation in combining the use of photoscreening with established CVF vision screening method and tools. CVF's vision screening method, the New York State Optrometric Association (NYSOA) Vision Screening Battery (http://www.ncbi.nlm.nih.gov/pubmed/3985108), was specifically designed to assess seven classroom visual abilities, and to be administered by lay persons. Children's Vision Foundation -Deschutes Discretionary Proposal 2015 Page 2 of 5 Vision components measured include: Far Visual Acuity, Hyperopia (farsightedness), Near Visual Acuity, Depth Perception, Tracking, Near Point Convergence, and Fusion. These components are recorded on a standard NYSOA form as positive or negative. Re -checked positives are indicated with staff initials, and change in result data, if any. Information also collected and recorded on the form includes school, student name, age, teacher and grade level. With support from Deschutes County, a Photoscreening unit will be added as an additional tool to measure three of the seven NYSOA component, Visual Acuity, Hyperopia (farsightedness), and Near Visual Acuity. This data is reported via special software, and will replace standard screening administration for non-readers (Kindergarten level and younger), non-English speakers and special needs students. Photoscreen data will be added to standard administration results with the same three components as part of any needed positive re -screen. Photoscreening results are printed to labels to be adhered to the student's NYSOA form. All tracking and results are collected and entered into the CVF data base for monitoring CVF organizational goals and objectives. Using a three-point reporting system within 5 days or less from a screening event, CVF communicates and informs families (English/Spanish), teachers and health care professionals about individual student vision screening results. CVF staff prepares letters to families of students identified with a potential vision problem, including specific vision information and follow-up resources, sent home by the school. Classroom teachers receive a class list of students screened, identifying specific individual results, along with a post -survey for follow-up questions, or need for further information. School administration and/or health services staff receive all completed NYSOA forms and class lists to update their student profiles as required by OAR 581-021-0031. Eye care professions receive the completed student NYSOA forms as a their referral for student eye -care. Specific to this project, CVF will conduct an eye care professional survey to include anecdotal comments, photoscreening information, and investigate false positive referrals to increase CVF best practice. 3. Provide a timeline for completing the proposed project or activity. The project overall timeline is May 1, 2015 — June 30, 2016. CVF's Deschutes County vision screening with photoscreening units added will occur in the 2015-2016 school year. Specific Project Goals and Objectives Timeline: I. Analyze 1 year prior screening event data to establish baseline measures by May 15, 2015. II. Engage eye -care professionals and school administrators to develop photoscreening protocols by June 1, 2015 III. Research, compare and purchase photoscreening units by June 30, 2015. IV. Assess, define and deliver training and coordination required for photoscreening use by August 15, 2015. V. Meet customer objective to decrease vision screening time in schools by 20%, by implementing photoscreening equipment as part of screening method by May 31, 2016. VI. Increase best practice to reduce false positive vision care referrals by investigating post referral results validation with eye -care professionals by June 30, 2016. 4. Explain how the proposed project or activity will positively impact the community. Identifying students with vision challenges can dramatically improve both a child's education and long-term life success. Studies show that children with vision challenges frequently become withdrawn and/or have discipline problems. We increase awareness of the variety of vision challenges and identify a correctable reason why some of the students are struggling in school. During this project period, CVF will identify more than 600 students with potential vision problems, providing parents and educators with student -specific information to increase school success. In collaboration with FAN Coordinators and school nurses, more children will be able to receive professional vision care to correct vision problems. With the use of photoscreening, we will reduce potential false positive referrals to higher cost eye care professionals, and reduce the time students are out of the classroom. CVF measures outcome performance in numerous ways including: • Identifying students with vision problems. • Follow up screenings for identified students the following school year. • Decreased percentages of students identified with continuing vision problems in 4th versus 2nd grades. • Post survey anecdotal comments from teachers, parents and students about results of our work. Children's Vision Foundation -Deschutes Discretionary Proposal 2015 Page 3 of 5 CVF has already impacted Oregon through policy change to improve learning outcomes. On April 25, 2013, CVF was endorsed by the Oregon Optometry Physician Association (DOPA) because of its extraordinary qualifications, unique within Oregon. In written testimony to the Oregon State Legislature regarding mandatory student vision screening by age seven in HB 3000, (now approved as law), DOPA stated: "A good example of a screening protocol that does address these important skills (Classroom Visual Abilities) is the Children's Vision Foundation's screening protocol." (htto.//www.oregonovtometrv.org/wr>-contentkooloads/DOPA-HB-3000-Message-FI NAL-Google-Docs.pdf). Through our work in Deschutes County, CVF was honored to receive the Public Health Hero Recognition by the Deschutes County Public Health Advisory Board in March 2008. The acknowledgment says, "In grateful recognition of your unwavering commitment, exceptional service and leadership in promoting and protecting the health and vision of school children. Thanks to your efforts in assuring good vision for children they will lead healthier, more productive lives. You are indeed Public Health Heroes!" Our success has, and will be reflected in the success of Deschutes County's schools and communities, as seen in annual Bend -La Pine School District district -wide report cards, Wellness and Education of Central Oregon reports, and Central Oregon Health Council community benchmarks, such as reading at grade level in 3rd grade. 5. Identify the specific communities or groups that will benefit. Primarily, elementary level students, at risk Oregon Youth Challenge Program (OYCP) High School and COCC nursing students will be served in Deschutes County. Vision screenings will take place at 18 schools in Bend, Sunriver, La Pine, at 3 community events for "Healthy Beginnings" and home school associations, and include approximately 3,000 students from throughout Deschutes County. CVF also benefits existing school and community services and programs including school district nurses, teachers, Home School Associations, Supported Education, English Language Learner Program, FAN advocates, COCC nursing department, eye care professionals and Deschutes County Health Services. Bend La Pine Lead School Nurse, Marylou Patterson (now retired) writes: "The Children's Vision Foundation has provided an exceptionally valuable service to the students of Bend La Pine schools. In cooperation with the school nurses we are able to make vouchers available to pay for eye exams and glasses for children who require further care. As so much of education is visually based, the ability to pick up vision problems at an early age is essential to a successful school experience. The screenings provided by the Children's Vision Foundation have become an integral part of the services provided in our school district... lf 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Deschutes County Funds will be used to purchase a photoscreening unit.Funding that has been received or pending * for this project include: Pacific Power Foundation $ 8,000* Autzen Foundation $ 3,000 Shopko $ 1,000 Deschutes County $ 2,000* Individual/business donations $ 2,500 Facebook $ 2,500* $19,000 Expenditures for this project include: Photoscreening Equipment — 2 units $ 16,000 Program Director (best practice, coordination) $ 1,800 Program Assistant (re -screens, training) $ 1,200 $19,000 7. If the grant will support an ongoing activity, explain how it will be funded in the future. CVF Project is a one-time project to increase capacity, and not ongoing. PROOF OF NON PROFIT STATUS Children's Vision Foundation -Deschutes Discretionary Proposal 2015 Page 4 of 5