HomeMy WebLinkAbout2017-05-01 - Historic Landmarks Commission Meeting Memo[Type text]
MEMORANDUM
DATE: April 24, 2017
TO: Deschutes County Historic Landmarks Commission
FROM: Matthew Martin, Associate Planner
RE: May 1, 2017, Historic Landmarks Commission Meeting
This memorandum provides an overview of the Deschutes County Historic Landmarks
Commission (HLC) meeting on May 1, 2017. A summary of each item is provided below.
PRESERVATION MONTH OVERVIEW
The month of May is recognized as National Historic Preservation month to promote historic
places for the purpose of instilling national and community pride, promoting heritage tourism,
and showing the social and economic benefits of historic preservation. In recognition, a variety
of opportunities are scheduled thanks to the efforts of the preservation month planning group
and the support of the Deschutes County Historical Society, Deschutes County Historic
Landmarks Commission, City of Bend Landmarks Commission, City of Redmond Landmarks
Commission, the Deschutes Land Trust, and volunteers. Attached is the poster and list of
events.
CLINE FALLS POWER PLAN REMOVAL UPDATE
The HLC approved the removal of historic structures at the former Cline Falls Power Plant
Facility (file no. 247-16-000664-HS). This approval included two conditions of approval:
1.A historic plaque, interpretative kiosk, or other type of recognition marker shall be placed
on the site explaining the former hydroelectric facility’s historic significance on the growth
and development of Deschutes County.
2.The applicant shall provide the Historic Landmarks Commission with regular updates of
the demolition plan and status of the project.
Rick Nichols, Project Manager with Central Oregon Irrigation District, will provide the required
update.
HINDMAN BARN STABILIZATION WORK SESSION
The Deschutes Land Trust, owners of the Camp Polk Meadow Preserve, submitted a proposal
to stabilize the Hindman Barn. The Hindman Barn was constructed in the 1870s and is thought
to be the first barn to have been built between the Deschutes River and the Cascade
Mountains. However, the requirement for protection and review remains in question based on
the following information:
The historical significance review of the Camp Polk Military Site (file no. HS-90-51), a
locally listed Goal 5 historic resource, references the Hindman Barn as located on the
site. However, the legal descriptions of the location are cryptic and inconsistent, of which
neither identifies a location where the barn is present.
The Deschutes County Comprehensive Plan describes the location of the Camp Polk
Military Site as tax lots 100 and 300 on tax map 14-10-34. The barn is located in
Section 27 of Township 14, Range 10, also referred to as tax map 14-10-27.
The Hindman Homestead Barn Site was evaluated for historical significance under file
no. HS-90-66. The subsequent ordinance adopting the historic resource list (Ordinance
92-018) included a list of “Insignificant Sites” that during the inventory and ESEE
hearings and the staff review process, it was determined they were not significant and
that no further consideration of them was necessary. The Hindman Homestead Barn
Site was included on this list of insignificant sites.
Based on this uncertainty, staff has coordinated with Land Trust representatives to provide an
overview of the stabilization project. If a decision of the HLC is required, the review may be
completed by staff administratively or via a public hearing at a future meeting.
PLANNING WORK PLAN
Peter Gutowsky, Planning Manager, will discuss the proposed FY 2017-18 Planning Division
work plan. The Community Development Department (CDD) prepares an annual work plan
describing proposed projects for the coming fiscal year. The draft work plan and memo are
attached for the HLC’s consideration.
PRESERVATION MONTH OVERVIEW
The month of May is recognized as National Historic Preservation month to promote historic
places for the purpose of instilling national and community pride, promoting heritage tourism,
and showing the social and economic benefits of historic preservation. In recognition, a variety
of opportunities are scheduled thanks to the efforts of the preservation month planning group
and the support of the Deschutes County Historical Society, Deschutes County Historic
Landmarks Commission, City of Bend Landmarks Commission, City of Redmond Landmarks
Commission, the Deschutes Land Trust, and volunteers. Attached is the poster and list of
events.
CLG GRANT
In March, the State Historic Preservation Office (SHPO) approved the Deschutes County 2017-
18 CLG grant application resulting in an award of $12,500. This, combined with the required
local fund match, results in a total of $25,000 committed to supporting the County’s historic
preservation program. This grant is intended to provide funding support for the following:
SURVEY:
Support survey of City of Sisters and Deschutes County historic properties to update
historic property inventory.
Support updating records for Deschutes County Goal 5 Sites including new photos, site
forms, and similar.
PUBLIC EDUCATION:
Support Historic Preservation Month activities in 2017 and 2018.
Support updating historic record documentation including uploading of scanned images
from the Deschutes Historical Society to the county online DIAL program and providing
additional content on the Historic Preservation Story Map.
Coordinate educational opportunities including field trips, presentations, and similar. This
could be accomplished in part through the previously discussed regional historic
preservation summit with municipalities and partners within the county.
PLANNING, REVIEW, AND COMPLIANCE:
Support update of County webpage for ease of navigation and provide additional content
pertaining to historic preservation standards and procedures.
Support CLG grant management including staff time for documentation and reporting.
OTHER ACTIVITIES:
Provide training for staff and commissioners including attendance at Oregon heritage
Conference, CLG workshops, and similar. Specific topic noted was National Register
Process.
ATTACHMENTS:
2017 Preservation Month Poster/ List of Events
2017-18 Planning Division Work Plan and Memo
CELEBRATE HISTORIC
PRESERVATION MONTH
High Desert Heritage EVENTS throughout MAY
FOR COMPLETE INFO: WWW.DESCHUTESHISTORY.ORG
PRESENTED BY: DESCHUTES, BEND, & REDMOND LANDMARK COMMISSIONS AS WELL AS THE PARTNERS BELOW
This publication has been funded with the assistance of a matching grant-in-aid from the Oregon State Historic Preservation Office and the National Park Service. Regulations of the U.S. De-partment of the Interior strictly prohibit unlawful discrimination on the basis of race, color, national origin, age or handicap. Any person who believes he or she has been discriminated against in any program, activity or facility operated by a recipient of Federal assistance should write to: Office of Equal Opportunity, National Park Service, 1849 C Street, NW, Washington, D.C. 20240.
EventsMay 5, 5-8pm Hunt for History & Preservation Showcase, Boys & Girls Club (1st Friday)MAY 10, 4-6pm Deschutes Memories Project: Troy Field, Deschutes Historical MuseumMAY 13, 10-2pm Redmond Hunt for History & Photo Contest Winners, Centennial ParkMAY 24, 4-8pm What Is It? Antique & Collectible Identification, Deschutes Hist. MuseumJUNE 1-5 2017 Rock Art Symposium, Eagle Crest Resort
GeneologyMay 8, 6-7:30pm Know Roots: Meet with a Genealogy Mentor, Downtown Bend LibraryMay 17, 12pm Know Roots: Beginning Genealogy, La Pine Public Library
Guided ToursMAY 6 , 9am Santiam Wagon Road Walk at Whychus CanyonMAY 10, 10am Santiam Wagon Road Walk at Whychus CanyonMAY 19, 9:30 Indian Ford Meadow History Outing/WanderMAY Fri./Sat.s,10am Guided Tour of Historic Downtown Bend, Bend Visitor Center
LecturesMAY 10, 12pm Training for WWII on the High Desert, High Desert MuseumMAY 18, 6pm Mount St. Helens: Survival & Revival of Life After a Major Volcanic Eruption, Sunriver Nature CenterMAY 22, 6pm A Complicated Legacy: The History of the Hanford Site, High Desert MuseumMAY 30, 5:30pm History Pub:Oregon’s Heritage Trees, McMenamin’s Old St. Francis School
Historic Preservation MeetingsMAY 1 , 5:30pm Deschutes County Historic Landmarks Commission, 1300 NW WallMAY 16, 6pm Bend Historic Landmarks Commission, City HallMAY 26, 4:30pm Redmond Historic Landmarks Commission, City Hall
Congratulations to Bend and Redmond for their 2017 city/building recognition for heritage and historic preservation, more info on website below.
HISTORIC PRESERVATION MONTH 2017 - SCHEDULE OF EVENTS
Celebrate the heritage of Deschutes County during May, a month dedicated to engaging
in historic preservation. The Deschutes County Historical Society, Deschutes County
Historic Landmarks Commission, City of Bend Landmarks Commission, City of Red-
mond Landmarks Commission, and the Deschutes Land Trust partner to demonstrate
how historic preservation enhances our quality of life. With a full schedule of events, it
will be easy to understand why This Place Matters.
MAY 1st, 5:30pm - Deschutes County Historic Landmarks Commission Meeting
The Deschutes County HLC holds its regular meeting which coincides with Historic Preservation Month.
The commission will be reviewing a proposal to stabilize the Hindman Barn at Camp Polk. Staff will also
highlight historic preservation month activities and upcoming projects supported by the renewed Certified
Local Government (CLG) grant program. Join us at 1300 NW Wall Street, Barnes & Sawyer Room.
MAY 5th, 5pm to 8pm - Preservation Month Showcase & Scavenger Hunt at the Boys &
Girls Club, during Friday Art Walk
Come to the historic Amateur Athletic Club (Boys & Girls Club) during First Friday Art Walk to kickoff
Preservation Month and to celebrate the Club’s 99th birthday. Browse a wide variety of preservation ex-
hibits and activities, and see what's happening during May in Central Oregon. Tours of the Amateur Ath-
letic Club are available. Kids can learn to play marbles or color a historic building or artifact. City of Red-
mond will have a slideshow of historic images of Roberts Field airport. Kids and adults can join in a new
“Hunt for History” Scavenger Hunt of downtown Bend. Completion of the Scavenger Hunt will be reward-
ed with free Goody’s ice cream, stickers and more, and competitors may also win awesome historical
books on several topics, and free memberships to Restore Oregon. Beverages and snacks are provided.
Join the fun at 500 NW Wall Street!
MAY 6th, 9am to 12pm - Santiam Wagon Road Walk at Whychus Canyon, guided by
Carol Wall, Deschutes Land Trust
Join the Deschutes Land Trust and Carol Wall to explore the 150-year old Santiam Wagon Road at Why-
chus Canyon Preserve. Hike back in time and imagine traveling west in a wagon train to transport wool
from Eastern Oregon to the Willamette Valley, or east to graze livestock on the grasses of the desert. Ex-
plore the site of an early homestead and the signs and symbols still visible along the trail today, that help
tell the story of travel and commerce in the high desert. Registration is required and opens 1 month prior
to the event. Please register online at www.deschuteslandtrust.org/hikes
Rating: Moderate, ~3 mile hike.
What to bring: Snacks/Lunch, water, sturdy hiking shoes. Dress for the weather.
May 8th, 6pm to 7:30pm - Know Roots: Meet with a Genealogy Mentor, Downtown
Bend Public Library, Brooks Room
Are you curious about what a certain relative was doing in the 1940s? Or did you wonder where the fami-
ly lived in the 1920s? Or what this Genealogy stuff is all about? Bring your relative's name, birthdate and
possible locations and let's see what mentors from Bend Genealogical Society can find for you! No regis-
tration required. Downtown library is located at 601 NW Wall Street.
MAY 10th, 10am to 1pm - Santiam Wagon Road Walk at Whychus Canyon, guided by
Kelly Madden, Deschutes Land Trust
Join the Deschutes Land Trust and Kelly Madden to explore the 150-year old Santiam Wagon Road at
Whychus Canyon Preserve. Hike back in time and imagine traveling west in a wagon train to transport
wool from Eastern Oregon to the Willamette Valley, or east to graze livestock on the grasses of the
desert. Explore the site of an early homestead and the signs and symbols still visible along the trail today,
that help tell the story of travel and commerce in the high desert. Registration is required and opens 1
month prior to the event. Please register online at www.deschuteslandtrust.org/hikes
Rating: Moderate, ~3 mile hike.
What to bring: Snacks/Lunch, water, sturdy hiking shoes. Dress for the weather.
MAY 10th, 12pm to 1pm - Lunch & Lecture: “Training for WWII on the High Desert”,
presented by Dick Tobiason, High Desert Museum
Some 200,000 troops trained at sites along US Highway 97 during WWII. Hear about the Oregon Maneu-
ver and present-day efforts to commemorate the war and honor veterans from Dick Tobiason, chairman of
the Bend Heroes Foundation and a Vietnam veteran. Bring a lunch or purchase one in the Cafe. Free with
Museum admission. Sign up at highdesertmuseum.org/rsvp Located at 59800 Hwy 97.
MAY 10th, 4pm to 6pm - Deschutes Memories Project: Troy Field, Deschutes Historical
Museum
Join us in sharing stories and memories of Troy Field throughout the years. Bring your own photos and
memorabilia to share as the Deschutes County Historical Society staff and volunteers will be on hand to
digitize your items for inclusion in the archives. Sip, snack, and socialize with fellow history buffs as we
share stories of Troy Field and preserve your photographs for future generations.
Deschutes Memories is joint project between the Deschutes Historical Museum and the Deschutes Pi-
oneers Association. Each Deschutes Memories Project event will focus on a specific topic relevant to the
Deschutes County area. Museum is located at 129 NW Idaho Avenue in Bend.
MAY 13th, 10am to 2pm - Redmond’s Hunt for History and This Place Matters - Bunga-
lows Photo Contest, Centennial Park
All ages are invited to bike, walk or roll through Redmond’s neighborhoods to learn about our Bungalows.
“This Place Matters, Bungalow Edition” Photo Contest winning entries and prizes will be announced be-
tween 10am and 1pm. Prizes for all ages for the Hunt for History Scavenger hunt will also be awarded.
Please visit the City of Redmond’s Historic Landmarks Commission page for full event information: http://
www.redmond.or.us/government/commissions-committees/hunt-for-history. Centennial Park is at SW
Seventh Street and Evergreen Avenue.
MAY 16th, 6pm - Bend Historic Landmarks Commission meeting, Bend City Council
Chambers
The Bend Landmarks Commission regular meeting coincides with Preservation Month, open to the public.
The Bend City Council’s proclamation of Preservation Month will be presented. In addition, the Bend
Landmarks Commission May agenda will include an update on the Commission’s Oregon State Historic
Preservation grant application. This recent grant proposal includes the request for assistance with sever-
al historic preservation related projects including a revolving or pass through Preservation Grant program
and assistance with a survey work to help identify significant historical and cultural sites within Bend. City
Hall is located at 710 NW Wall Street.
May 17th, 12pm - Know Roots: Beginning Genealogy, La Pine Public Library Meeting
Room
Representatives from the Bend Genealogical Society review the basic components of genealogy, includ-
ing how to being research, what type of records are available and what you can learn from them, online
sources, how to collaborate with others, and how to document your findings. No registration required.
Meet at 16425 First Street.
MAY 18th, 6pm - “Mount St. Helens: Survival & Revival of Life After a Major Volcanic
Eruption”, presented by Charlie Crisafulli, Sunriver Nature Center
Come to the Sunriver Nature Center for a presentation by Charlie Crisafulli, Research Ecologist with the
USDA, Forest Service, & Pacific Northwest Research Station for a look at the 1980 eruption and the re-
sulting devastation of the area, and how species responded and recovered. Presentation held at 57245
River Road, Sunriver.
MAY 19th, 9:30am to 11am - Indian Ford Meadow Preserve History Wander, guided by
Kelly Madden, Deschutes Land Trust
Join the Deschutes Land Trust and Kelly Madden for a short stroll to learn about one of our flagship Pre-
serves. Explore the human history of the meadow including both native American and pioneer use. Then,
learn about the history of the mountains that surround the meadow while you stroll along a gravel path
throughout pine forest and sage meadow. Registration is required and opens 1 month prior to the event.
Please register online at www.deschuteslandtrust.org/hikes
Rating: Easy, ~1 mile walk, partially accessible.
What to bring: Snacks, water, sturdy walking shoes. Dress for the weather.
MAY 22nd, 6pm to 7pm (doors open at 5:30pm) - “A Complicated Legacy: The History
of the Hanford Site”, presented by Robert Franklin, High Desert Museum
The Manhattan Project transformed the small towns of Hanford and White Bluffs, Washington into the
world's first large-scale nuclear research and production facilities. Join Robert Franklin, assistant director
of the Hanford History Project, to hear about Cold War nuclear materials production, advancements in
science and technology and the largest nuclear cleanup in history. This event is in conjunction with the
High Desert Museum's WWII: The High Desert Home Front exhibit. Members $3, non-members $7. Sign
up at highdesertmuseum.org/rsvp. Located at 59800 Hwy 97.
MAY 24th, 4pm to 8pm - What Is It? Antique, Collectible & House Part Identification,
Deschutes Historical Museum
Bring your strange, unknown antiques or collectibles to the Deschutes Historical Museum for our What is
it? identification event. Antique experts from the community and Deschutes Historical Museum staff will be
on hand to help identify those unknown objects lurking in your family heirlooms. Ward Tonsfeldt from
Reels and Creels, Wendy Sexton of Trivia Antiques, homestead legend Bob Boyd, and local builders will
offer their expertise. Smaller items are preferred. Please, no art work, firearms, or large furniture—ap-
praisals will not be provided. Museum is located at 129 NW Idaho Avenue in Bend.
MAY 26th, 4:30pm to 6pm - Redmond Historic Landmarks Commission meeting, Red-
mond City Hall
The Redmond Landmarks Commission May agenda may include an update on the Commission’s Oregon
State Historic Preservation grant applications. City Hall tours will also be offered. Meet at the new City
Hall at 411 SW 9th Street.
MAY 30th, 7pm (doors open at 5:30pm) - History Pub “Oregon’s Heritage Trees”, pre-
sented by Nate Pedersen, McMenamin’s Old St. Francis School
Trees tie us to our historical roots. Join Nate Pedersen, Community Librarian with Deschutes Public Li-
brary, Board President at the Deschutes County Historical Society, and at-large member of the Oregon
Heritage Tree Committee, on a virtual journey around the state of Oregon visiting some of Oregon’s 70
recognized heritage trees. Event is free but reservations are required by visiting www.deschuteshisto-
ry.org. McMenamin’s is located at 700 NW Bond Street in Bend.
JUNE 1st through 5th, The American Rock Art Research Association (ARARA) 2017
Rock Art Symposium, Eagle Crest Resort
Rock art scholars from around the country and internationally will meet at Eagle Crest to share research,
images, and ideas about rock art traditions from the Americas and beyond. The conference is open to
everybody – professional archaeologists, avocationalists, and the interested public. Presentations on cur-
rent rock art research form the centerpiece of the conference. For those who register for the conference,
ARARA offers two days of guided field trips, scheduled for June 2 and June 5. More information: http://
www.arara.org/conference.html
In concert with the ARARA conference, the Archaeological Society of Central Oregon (ASCO) will host
two public lectures on rock art at COAR, 2112 NE 4th St. Bend.
June 1 – Robert David, Klamath tribal member, will speak on the rock art of Petroglyph Point,
Lava Beds National Monument. 7:30 PM, admission $5.00
June 2 – Archaeologist Angelo Fossati, director of the Italian Archaeological Cooperative, Le
Orme dell’Uomo, will speak on the rock art of the Ice Man. 7:30 PM, admission $5.00
ALL MONTH LONG
Through May 7th - “This Place Matters” Photo Contest, Redmond
Inspired by the National Trust for Historic Preservation’s THIS PLACE MATTERS program, the Redmond
Historic Landmarks Commission is sponsoring our second annual photo contest! Join us in celebrating
Historic Preservation Month and Redmond’s rich heritage by honoring your favorite Redmond Bungalow,
which must be 50 years old or older! Visit http://www.redmond.or.us/government/this-place-matters for
entry forms and additional information (entries must be submitted by May 7th). Winning entries and
prizes will be announced at the “Hunt for History” event on May 13th at 2pm, and the photographic en-
tries will be displayed at Centennial Park, in Redmond. Questions? Call Historic Landmark Commission-
ers Shannon Rose at 541-216-3471, or Judy Fessler at 541-763-4224, or email:
rdmdthisplacematters@gmail.com.
MAY 8th to 19th - Preservation Displays throughout Central Oregon, Sisters City Hall
Learn about preservation efforts with displays of successfully completed projects on Deedon Homestead
in La Pine, Liberty Theater in Bend, Paulina Lake IOOF Cabins near La Pine, French House in Bend,
Redmond Freight Depot in Redmond, and Trinity Episcopal Church in Bend, and many others! Sisters
City Hall is located at 520 E Cascade Avenue.
Guided Tour of Historic Downtown Bend - Fridays & Saturdays in May, 10am,
Bend Visitor Center
Join a Bend expert from Visit Bend for a free one-hour guided tour of the historic downtown core. Learn a
bit of the past as well as the ins-and-outs and hotspots of present-day Bend and Central Oregon. Dates
include 5/5, 5/6, 5/12, 5/13, 5/19, 5/20, 5/26 and 5/27. ADVANCE RESERVATIONS REQUIRED. Please
call 541-382-8048 for details, recommended for children 10 and older. Meet at 750 NW Lava Road.
SHPO funding statement: This publication has been funded with the assistance of a matching grant-in-aid from the Oregon State
Historic Preservation Office and the National Park Service. Regulations of the U.S. Department of the Interior strictly prohibit unlaw-
ful discrimination on the basis of race, color, national origin, age or handicap. Any person who believes he or she has been discrim-
inated against in any program, activity or facility operated by a recipient of Federal assistance should write to: Office of Equal Op-
portunity, National Park Service, 1849 C Street, NW, Washington, D.C. 20240.
MEMORANDUM
TO: Deschutes County Historic Landmarks Commission
FROM: Nick Lelack, AICP, Director
Peter Gutowsky, AICP, Planning Manager
DATE: April 18, 2017
SUBJECT: Planning Division Work Plan for Fiscal Year (FY) 2017-18 / Work Session
The Historic Landmarks Commission will conduct a work session on May 1, 2017 to discuss and make a
recommendation to the Board of County Commissioners (BOCC), regarding the Planning Division annual
work plan for FY 2017-18 (Attachment).1
I. BACKGROUND
Each spring, the Community Development Department (CDD) prepares an annual work plan describing
proposed projects for the coming fiscal year. It is intended that a review of the draft work plan will
provide the BOCC, Planning Commission, Historic Landmarks Commission, County Administration and
CDD’s customers and partner agencies the opportunity to provide input, including additions,
modifications and possible re-prioritization. The work plan describes the most important objectives and
proposed projects in each CDD division based on:
1.Board of County Commissioners’ (BOCC) annual goals and policies;
2.Carry-over projects from current or prior years;
3.Changes in state law;
4.Grants/funding sources; and
5.Public comments.
It also serves as the context within which new projects that arise during the course of the year are
prioritized and undertaken.
II. STAFFING
CDD is proposing in its FY 2017/2018 budget as an “add package,” a Senior Long Range Planner position.
The position devotes 1 FTE to long range planning projects, expanding capacity to a small section consisting
of an associate planner, senior transportation planner, and partial allocations by the Planning Manager and
1 July 1, 2017 to June 30, 2018.
-2-
Community Development Director. It would enable the planning division to initiate 2 to 3 major projects a
year, each encompassing a robust public involvement component, policy discussions with stakeholders,
advisory groups, and elected officials, and likely plan/code amendments. Without this position, long range
planning has the capacity to initiate 1 to 2 minor/moderate projects a year while providing ongoing staff
support to the Historic Landmarks Commission, Bicycle and Pedestrian Advisory Committee, Deschutes
River Mitigation and Enhance Committee, population forecast coordination, growth management
coordination with cities, and housekeeping/clean-up code amendments.2
III. DRAFT WORK PLAN
Table 1 identifies projects without the addition of a Senior Planner. Table 2 includes the Senior Planner
position and lists “moderate to significant projects” that can be pursued, recognizing that there is capacity
to undertake 2 to 3 a year. Resource requirements for projects listed in Tables 1 and 2 are noted below:
A minor rating equates to 2-4 months to complete and 0.25-0.75 full time equivalent (FTE) of long
range planning staff.
A moderate rating equates to 4-8 months to complete and 0.5-1.0 FTE or more.
A significant rating spans 6-12 months or longer and requires 1.0-2.0 FTE with possible consultants.
Table 1 – FY 2017-2018 Proposed Long Range Planning Projects (without Senior Planner)
Projects Brief Description Resources/Timeframe
Bend Airport
Coordinate with City of Bend to amend the Comprehensive
Plan and zoning code to allow new airport-related uses at the
Bend Airport
Moderate to
Significant
Central Oregon Large-
lot Industrial Project
Coordinate with the City of Redmond to initiate a UGB
amendment for a regional large-lot industrial campus Minor to Moderate
Certified Local
Government Grant
Administer a CLG Grant from the State Historic Preservation
Office. Grant awarded in March 2017; ends August 2018 Moderate
Growth Management
Coordination and
Committees
Coordinate with County departments, cities, partnering
agencies and organizations (i.e. City of Bend/Deschutes
County JMA, Redmond Fairgrounds, Oregon Military
Department, SB 1544 – Redmond UGB modification, Harper
Bridge, Bicycle and Pedestrian Committee, Project Wildfire,
Mitigation and Enhancement Committee, etc.)
Moderate
Floodplain Amend Deschutes County Code to change the flooplain zone
(DCC 18.96) into a combining zone Moderate
Housekeeping and
Legislative
Amendments
Initiate housekeeping and legislative text amendments. Minor to Moderate
Population Forecast
Coordinate with Assessor and Administration Office to
complete Portland State University, Population Research
Center, 2017 Housing Unit and Population Questionnaire.
Minor
2 There are eight planners in the Current Planning Section devoted entirely to development review.
-3-
Table 1 – FY 2017-2018 Proposed Long Range Planning Projects (without Senior Planner)
Projects Brief Description Resources/Timeframe
Outdoor Mass
Gathering Permit
Amendments
Amendments to DCC 8.16 as it relates to outdoor mass
gatherings Minor
Tracking System
Maintain tracking system of Comprehensive Plan and
Community/Area Plan implementation activities, updates,
necessary revisions, and potential areas for new plans.
Minor
1 to 2 Projects
Long range planning has the capacity to initiate 1 to 2
minor/moderate projects, with the assistance of the Senior
Transportation Planner, Planning Manager and CDD Director
Minor
Table 2 – FY 2017-2018 Potential Long Range Planning Projects (with Senior Planner)
Projects Brief Description Resources/Timeframe
Code Audit
Develop a work program and audit County land use
regulations to update review processes and standards to
achieve County goals.
Moderate
Community and Area
Plans
Engage Tumalo, Terrebonne, and South County residents to
determine if community goals and policies meet the current
and future needs of the area.
Moderate to Significant
Deschutes Junction
Master Plan Initiate Deschutes Junction Master Plan Moderate
Natural Hazards
Coordinate with the Planning Commission and the BOCC to
discuss implementing recommendations from the University
of Oregon’s Community Service Center’s review of County
codes and policies regarding natural hazards and mitigation
Moderate to Significant
Natural Resources
Initiate a review of all Goal 5 inventories and protection
programs (Landscape Management, Oregon spotted frog,
dock construction, wildlife habitat inventories, etc.)
Moderate
Non-Resource Lands
Options:
Participate in LCDC Non-Resource Lands Rulemaking
Initiate a re-evaluation and potential re-designation
of agricultural land through Regional Problem
Solving
Moderate or Significant
III. PUBLIC COMMENTS
Public comments gathered prior to and during the Work Plan public hearing process may change the list of
projects in the tables above based on the recommendations of the Planning Commission and Historic
Landmarks Commission, and Board adoption. Two notable projects identified by the public recently
included developing a grading ordinance and participating in the Sisters Country Visioning process.
Attachment:
Draft FY 2017/2018 Planning Division Work Plan
Community Development Department
Annual Report and Work Plan
117 NW LafayeƩe Avenue
P.O. Box 6005
Bend, Oregon
Main Line: 541‐388‐6575
Fax: 541‐385‐1764
Website: www.deschutes.org/cd
Draft — April 21, 2017
Commissions, CommiƩees and Hearings Officers .................................... 3
IntroducƟon .............................................................................................. 5
ExecuƟve Summary / PopulaƟon Growth ................................................. 7
Overview ................................................................................................... 8
ExecuƟve Summary ................................................................................... 9
Deschutes County Mission Statement ....................................................10
Performance Measures 2017‐18 ............................................................11
Accomplishments ...................................................................................13
Work Plan ................................................................................................14
Accomplishments ...................................................................................15
Work Plan ...............................................................................................16
Accomplishments ...................................................................................18
Work Plan ...............................................................................................18
Accomplishments ...................................................................................20
Work Plan ...............................................................................................20
Accomplishments ...................................................................................23
Work Plan ...............................................................................................23
Accomplishments ...................................................................................27
Work Plan ...............................................................................................31
Staff Directory .........................................................................................36
COORDINATED SERVICES
CODE ENFORCEMENT
ADMINISTRATION AND
INFORMATION TECHNOLOGY
BUILDING SAFETY
ENVIRONMENTAL SOILS
PLANNING
TABLE OF CONTENTS
2 CDD ANNUAL REPORT AND WORK PLAN 2017-18
Tammy Baney, Chair
Tony DeBone, Vice Chair
Phil Henderson, Commissioner
Tom Anderson, County Administrator
Erik Kropp, Deputy County Administrator
Nick Lelack, AICP, Director
Sherri Pinner, Management Analyst
Kim Adamson, AdministraƟve Secretary
Tim Berg, GIS Analyst/Programmer
COMMISSIONS, COMMITTEES AND HEARINGS OFFICERS
COMMUNITY DEVELOPMENT
DEPARTMENT STAFF
BOARD OF COUNTY COMMISSIONERS
ADMINISTRATION
ENVIRONMENTAL SOILS
BUILDING SAFETY Randy Scheid, Building Safety Director
Chris Gracia, Assistant Building Safety Official
Krista Appleby, Building Inspector I
Rainer Doerge, Building Inspector III
ScoƩ Farm, Building Inspector III
Owen Gilstrap, Electrical Inspector
Steve Jensen, Plumbing Inspector
Brandon Jolley, Building Inspector I
Brian Moore, Building Inspector I
Dan Swarthout, Building Inspector III
Steve Wills, Building Inspector III
Laurie Worley, Building Inspector I
Richard Wright, Building Inspector III
Lori Furlong, AdministraƟve Manager
Judy HackeƩ, Permit Technician
Angie Havniear, Permit Technician
Rodney Hines, Permit Technician
Jennifer Lawrence, Permit Technician
Lisa Petersen, Permit Technician
Martha Shields, Permit Technician
John Griley, Code Enforcement Technician
Tony Laemmle, Code Enforcement Technician
Chris Tiboni, Code Enforcement Technician
Todd Cleveland, Environmental Health Supervisor
Larry Howard, Environmental Health Specialist II
Kiley Rucker Clamons, Environmental Health Specialist I
Peter Gutowsky, AICP, Planning Manager
Sher Buckner, AdministraƟve Secretary
Will Groves, Senior Planner
Zech Heck, Assistant Planner
Caroline House, Assistant Planner
Izze Liu, Assistant Planner
MaƩ MarƟn, Associate Planner
Nicole Mardell, Assistant Planner
Anthony Raguine, Senior Planner
Jacob Ripper, Associate Planner
Peter Russell, Senior TransportaƟon Planner
Chris Schmoyer, Associate Planner
Cynthia Smidt, Associate Planner
CDD ANNUAL REPORT AND WORK PLAN 2017 3
PLANNING
COORDINATED SERVICES
Cheryl Howard ‐ Chair
Bill Braly ‐ Vice Chair
Greg Svelund ‐ Secretary
Mary Barron
Chris Cassard
Michelle DeSilva
ScoƩ Ferguson
Wendy Holzman
ScoƩ Morgan
David Olsen
Rick Root
Mark Smith
DESCHUTES COUNTY
PLANNING COMMISSIONERS
Chris HorƟng‐Jones, Chair ‐ Unincorporated
Sharon Leighty, Vice Chair ‐ Unincorporated
Kelly Madden ‐ Ex‐Officio
Bill Olsen ‐ Pioneer AssociaƟon
Dennis Schmidling, Secretary ‐ City of Sisters
Rachel Stemach ‐ Ex‐Officio
Broc Stenman ‐ Unincorporated
Steve Swisher ‐ Sisters (Chair)
Dale Crawford ‐ Redmond (Vice Chair)
Maggie Kirby ‐ Bend
Hugh Palcic ‐ South County
Jim Beeger ‐ Bend
Susan Tunno ‐ Redmond
Les Hudson ‐ At Large
Liz Fancher
Stephanie Hicks
Dan Olsen
COMMISSIONS, COMMITTEES AND HEARINGS OFFICERS
DESCHUTES COUNTY
HISTORIC LANDMARKS COMMISSIONERS
DESCHUTES COUNTY
HEARINGS OFFICERS
DESCHUTES COUNTY
BICYCLE & PEDESTERIAN
ADVISORY COMMITTEE
4 CDD ANNUAL REPORT AND WORK PLAN 2017-18
Sisters City Hall
520 East Cascade Ave. Sisters, OR 97759
(Hours to be determined)
The Community Development Department facilitates orderly growth and development in Deschutes County
through coordinated programs of Planning, Environmental Soils, Building Safety, Code Enforcement
education and services to the public.
This Annual Report highlights the Community Development Department’s 2015‐16
accomplishments, the work plan for Fiscal Year 2016‐17, and implements the Board’s goals and objecƟves.
CDD provides satellite office coverage in Redmond, La Pine and Sisters, as well as services at the main office in Bend.
The Department consists of divisions and programs as listed below, which provide coordinated planning and development services.
Redmond City Hall
437 SW 9th St., Suite 202 Redmond, OR 97756
Tuesday 8:00-4:30
La Pine City Hall 16345 Sixth Street
La Pine, OR 97739 Tuesday 8:00-4:00
Main Office 117 NW Lafayette Ave.
Bend, OR 97703 Mon., Tues., Thurs., Fri. 8:00-5:00
Wed. 9:00-5:00
CDD Mission Statement
INTRODUCTION
Coordinated Services
Building Safety
Environmental Soils
Planning Division
Code Enforcement
InformaƟon Services
CDD ANNUAL REPORT AND WORK PLAN 2017-18 5
The Community Development Department (CDD) oversees building
safety and electrical services, planning and zoning, environmental
review, code enforcement and administraƟve services for Deschutes
County. CDD consists of five divisions which provide coordinated
planning and development services. The divisions include the following:
Coordinated Services Division provides coordinaƟon of
permiƫng and “front line” direct services to customers at the
main office in Bend and at the Redmond, Sisters and La Pine city
halls.
Code Enforcement, within the Coordinated Services Division, is
responsible for invesƟgaƟng code violaƟon complaints to ensure
compliance with each of the codes and statutes administered by
CDD, and provides direct service on contract to the City of La
Pine for solid waste violaƟons.
Building Safety Division provides construcƟon plan reviews,
consultaƟon and inspecƟons to assure compliance with federal
and state building codes in the rural County and ciƟes of Sisters
and La Pine.
Environmental Soils Division regulates on‐site wastewater
treatment systems (sepƟc) and monitors environmental factors
for public health and resource protecƟon.
Planning Division is separated into two operaƟonal areas,
Current Planning and Long Range Planning. Current Planning
processes individual land use applicaƟons and provides
informaƟon to the public on all land use related issues. Long
Range Planning addresses the future needs of the community
through updates to the comprehensive plan, changes to County
Code and other special projects.
AdministraƟve Services establishes the integraƟon of
technology across all CDD divisions and coordinates with the
ciƟes as well as providing direct service to the public via
applicaƟon training and support, web‐based mapping, reporƟng
services and data distribuƟon.
OVERVIEW
6 CDD ANNUAL REPORT AND WORK PLAN 2017-18
Deschutes County 50‐Year Forecast: 2015‐2065
Total Deschutes County PopulaƟon & Forecast
EXECUTIVE SUMMARY / POPULATION GROWTH
Geographic Area 2016 2015 2014 2013 2012 2011
Deschutes County 176,635 170,740 166,400 162,525 160,140 158,875
Bend 83,500 81,310 79,985 78,280 77,455 76,925
Redmond 27,595 27,050 26,770 26,590 26,345 26,305
Sisters 2,390 2,280 2,190 2,115 2,080 2,055
La Pine 1,675 1,670 1,670 1,670 1,670 1,670
Unincorporated 61,475 58,430 55,785 53,870 52,590 51,920
2015 2035 2065
Bend 85,737 132,206 194,793
Unincorporated 53,151 69,627 84,719
Redmond 27,715 39,812 64,784
Sisters 2,315 4,375 7,212
La Pine 1,687 3,014 5,836
Total 170,606 249,037 357,345
Central Oregon is a dynamic region and
an extraordinary place to live, work,
learn, recreate, visit and so much more,
as is clearly demonstrated by the
sustained populaƟon growth over the
past six decades. This page provides a
snapshot of the County’s growth since
1960, the 2015 Portland State University
PopulaƟon Forecast through 2065, and
the most recent PSU PopulaƟon esƟmate.
Portland State University PopulaƟon EsƟmate 2016
CDD ANNUAL REPORT AND WORK PLAN 2017-18 7
Full Time Equivalents FY 2014 FY 2015 FY 2016 FY 2017
Community Development 30.00 34.00 36.00 45.00
FY 2018
45.00
Budget Summary FY 2014 FY 2015 FY 2016 1 FY 2017 2
Resources 6,605,706 7,833,348 7,213,683 8,420,357
Requirements 6,605,706 7,833,348 7,213,683 8,420,357
FY 2018 3
(requested)
8,978,919
8,978,919
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1 FY 16 Reserves: $1,037,652
2 FY 17 Reserves: $1,375,000
3 FY 18 Reserves: $ 823,610
OVERVIEW
8 CDD ANNUAL REPORT AND WORK PLAN 2017-18
EXECUTIVE SUMMARY
The Annual Report and Work Plan is developed to:
Implement the Board of County Commissioners (BOCC) goals and
objecƟves (page 9);
Implement the Deschutes County Customer Service “Every Time”
Standards;
EffecƟvely and efficiently manage organizaƟonal assets, capabiliƟes,
and finances;
Fulfil the department’s regulatory compliance requirements;
Enhance the County as a safe, sustainable, and highly desirable place
to live, work, learn, recreate, visit, and more; and
Address changes in state law.
The BOCC adopts the Work Plan aŌer considering public, stakeholder
and partner organizaƟon input, and Planning Commission and Historic
Landmarks Commission recommendaƟons. The Work Plan includes
more projects than there are resources available. CDD staff coordinates
with the BOCC throughout the year to prioriƟze and iniƟate projects
listed in this Plan. Projects not iniƟated are carried over to future years.
Key CDD fiscal issues and operaƟonal challenges in FY 2017‐18 are
summarized below.
Fiscal Issues
Ensure costs are fully accounted for and recovered through fees
and other revenue sources.
Ensure financial stability and ongoing operaƟons through
establishing a long term financial plan.
Explore future funding opƟons to pay debt service on the bond
funding the expansion of the La Pine sewer system.
OperaƟonal Challenges
Maintaining high customer service levels with appropriate staffing
levels.
Responding to new regulaƟons and laws as outcome of 2017/18
legislaƟve sessions.
Processing complex and controversial land use applicaƟons and
decisions and code enforcement cases.
Preparing for work force turnover through succession planning and
staff retenƟon strategies.
Addressing affordable housing.
BACKGROUND &
FY 2017-18 WORK PLAN
EMERGING ISSUES
TO BE ADDRESSED IN THIS &
FUTURE WORK PLANS
Managing PopulaƟon Growth &
Demographic Changes
Addressing Affordable Housing
Preserving & ProtecƟng Natural
Resources, Water Quality & QuanƟty
Improving TransportaƟon Systems
AnƟcipaƟng New Economic &
Agricultural OpportuniƟes
Maintaining & Enhancing High Quality
of Life
Reducing Natural Hazard Risks,
Preparing for Disaster Resilience
Planning for Healthy & Safe
CommuniƟes
Regional Planning, CoordinaƟon,
Partnerships
Expanding RecreaƟonal OpportuniƟes
FacilitaƟng Access to Health Care &
Higher EducaƟon
CDD ANNUAL REPORT AND WORK PLAN 2017-18 9
Safe CommuniƟes
Protect the community through planning, preparedness and delivery of coordinated services
1. Provide safe and secure communiƟes through coordinated public safety services.
2. Reduce crime and recidivism through prevenƟon, intervenƟon, supervision and enforcement.
3. Collaborate with partners to prepare for and respond to emergencies and disasters
Healthy People
Enhance and protect the health and well being of communiƟes and their residents
1. Support and advance the health and safety of Deschutes County’s diverse populaƟons.
2. Promote well‐being through behavioral health and community support programs.
3. Help to sustain natural resources in balance with other community needs.
Economic Vitality
Promote policies and acƟons that sustain and simulate economic vitality
1. Support affordable housing opƟons through availability of lands and appropriate regulaƟon.
2. Administer land use programs that promote livability, and sustainability.
3. Maintain a safe, efficient and sustainable transportaƟon system.
4. Partner with organizaƟons and manage County assets to aƩract business development, tourism, and recreaƟon.
Service Delivery
Provide soluƟon‐oriented service that is cost effecƟve and efficient.
1. Ensure quality service delivery through the use of innovaƟve technology and systems.
2. Support and promote Deschutes County Customer Service “Every Time” standards.
3. Promote community parƟcipaƟon and engagement with County government.
4. Preserve and enhance capital assets and strengthen fiscal security.
5. Provide collaboraƟve internal support for County operaƟons.
Enhancing the lives of ciƟzens by delivering quality services in a cost‐effecƟve manner
BOARD OF COUNTY COMMISSIONERS’ 2017-2018 GOALS AND OBJECTIVES
DESCHUTES COUNTY MISSION STATEMENT
10 CDD ANNUAL REPORT AND WORK PLAN 2017-18
The Community Development Department’s 2017‐18 goals are
reflected in the performance measures below. These performance
measures strategically and comprehensively align all of CDD’s
operaƟons with the Board of County Commissioners’ (Board) 2017‐18
Goals and ObjecƟves and the County’s Customer Service Standards.
The performance measures address service delivery expectaƟons from
the perspecƟve of CDD’s customers; ensure the department fulfils its
regulatory compliance requirements; effecƟvely manage the
organizaƟon’s assets, capaciƟes, and finances; and preserve and
enhance the County as a safe, sustainable, and desirable place to live,
visit, work, learn, recreate and more.
CDD performance measures implement the Board’s FY 2018 goals and
objecƟves. Each performance measure references the applicable Board
goal and objecƟve.
For example, CDD performance measure 4 which is to achieve 85%
voluntary compliance in Code Enforcement cases implements the
Board’s Safe CommuniƟes objecƟve 1 to provide safe and secure
communiƟes through coordinated public safety and services will
include the reference “SC‐1” in bold type.
Safe CommuniƟes (SC)
Healthy People (HP)
Economic Vitality (EV)
Service Delivery (SD)
All CDD
1. Complete single family dwelling permit process from ApplicaƟon
Acceptance to Ready to Issue in 30 days. SD‐1
2. Complete commercial structural permit process from ApplicaƟon
Acceptance to Ready to Issue in 35 days. SD‐1
3. Achieve a customer feedback raƟng of 2.9 (out of 3.0) or beƩer.
SD‐2
Coordinated Services & Code Enforcement
4. Achieve 85% voluntary compliance in Code Enforcement cases.
SC‐1
5. Resolve 75% of Code Enforcement cases within 12 months. SC‐1
6. Complete structural permit Ready‐to‐Issue turnaround Ɵme of 4
days. SD‐1
PERFORMANCE MEASURES 2017-18
CDD ANNUAL REPORT AND WORK PLAN 2017-18 11
Building Safety
7. Achieve an average of 6‐10 stops at different construcƟon job
sites per day for each Building Inspector. Each stop may consist of
mulƟple inspecƟons. SD‐1
8. Achieve an average turnaround Ɵme on building plan reviews of
8‐10 days. SD‐1
Environmental Soils
9. Issue new onsite sepƟc system permits within 15 days of receiving
a complete applicaƟon. SD‐1
10. Achieve compliance with the ATT operaƟon and maintenance
reporƟng requirements of 95%. HP‐3
Planning
11. Issue all planning administraƟve (staff) decisions for land use
acƟons requiring prior noƟce within 45 days of determinaƟon of
complete applicaƟon. SD‐1
12. Issue all planning administraƟve (staff) decisions for land use
acƟons that do not require prior noƟce within 21 days of
determinaƟon of complete applicaƟon. SD‐1
13. Coordinate with ciƟes regarding growth management. EV‐1, EV‐2,
EV‐3, EV‐4, HP‐1
14. Coordinate with the City of Bend to implement the Bend Airport
Master Plan. EV‐2, EV‐4
15. Coordinate with the City of Redmond to enƟtle a large lot
industrial site. EV‐4
16. Re‐evaluate agricultural land designaƟons. EV‐2, SD‐3
COMMUNITY DEVELOPMENT DEPARTMENT
PERFORMANCE MEASURES, CONTINUED
12 CDD ANNUAL REPORT AND WORK PLAN 2017-18
OVERVIEW
ACCOMPLISHMENTS
COORDINATED SERVICES
The Coordinated Services Division provides service to customers at the
main office in Bend, as well as in City Halls in Redmond, La Pine and
Sisters. The Division consists of eight permit technicians and three code
enforcement technicians. The goals of the Division are to ensure minimal
wait Ɵmes, provide accurate informaƟon to the public, and ensure the
efficient operaƟon of the front counter and coordinaƟon among all
divisions. Staff also performs basic building plan reviews and addressing in
the rural County and City of Redmond, under contract.
Customer service is the top priority for Coordinated Services staff
and they have maintained that high level of service during the
increase in acƟvity and while training new staff.
Coordinated Services relocated the Redmond satellite office to
Redmond City Hall last spring. The office is staffed one day per week
in this locaƟon. Responsibility for the Sisters building program was
given back to the County last summer. Services are provided at
Sisters City Hall with staffing one day per week.
In coordinaƟon with InformaƟon Services (IS) and InformaƟon
Technology (IT), Coordinated Services conƟnued to assess equipment
used by all CDD staff to ensure that operaƟonal needs were met. The
team developed project lists that will enhance service, staff efficiency
and communicaƟons. Projects included:
Providing smart phones to building and environmental health
inspectors and code enforcement technicians in the field to
provide real‐Ɵme inspecƟon results; making data available to
inspectors in the field; and improving communicaƟon,
photography and prinƟng tools;
Providing linkages to historical documents where parcel numbers
have changed;
CreaƟng new types of online permit applicaƟons; and
Reviewing business processes and procedures and making
several adjustments to accommodate and fully uƟlize Accela.
Accela
ConƟnued to create efficiencies using the Accela permiƫng
soŌware. As the soŌware evolves and new tools become
available, Deschutes County conƟnues to be a statewide leader
in offering training opportuniƟes to our customers and regional
agency partners using the soŌware.
Deschutes County has created an Accela ePermiƫng Advisory
Group that will be looking at the future of State ePermiƫng
systems and how it can best fit the needs of the jurisdicƟons
statewide. This is both an opportunity to discuss system issues
and to offer suggesƟons for improvements to meet Deschutes
County’s needs. The state has been supporƟve of this group and
its suggesƟons.
CDD ANNUAL REPORT AND WORK PLAN 2017-18 13
COORDINATED SERVICES, CONTINUED
WORK PLAN
During the transiƟon to Accela, it was discovered that a custom
program used by Coordinated Services for operaƟon and
maintenance of sepƟc systems did not fit under the umbrella of
the new system. IT has created a new custom program for staff
to use. This will enable staff to send out Ɵmely monthly billing
statements to maintenance providers, track reports that have
been submiƩed and keep beƩer track of those sepƟc systems
that are out of compliance.
Deschutes County was the first statewide jurisdicƟon to adopt
the new Accela user interface that was introduced in the fall of
2016. This new interface has been a significant change from the
current interface. Staff led several training sessions in
preparaƟon for this new interface.
As part of the conƟnued improvements to the ePermiƫng
soŌware by the state, an onsite module was implemented to
beƩer address onsite sewage disposal systems. Deschutes
County staff helped to design and test this new module and
implemented it in the fall of 2016.
ConƟnue to coordinate and conduct public outreach and educaƟon
on Accela and all related elements to increase customer use of
ePermiƫng, and encourage submiƩal of applicaƟons for all
parƟcipaƟng jurisdicƟons at any parƟcipaƟng Community
Development Department. A class was held for contractors this past
winter to help educate them on the use of the online services .
Serve on statewide ePermiƫng commiƩee, parƟcipate in naƟonal
Accela conference, and pursue other acƟons to ensure Accela meets
Deschutes County’s needs.
ConƟnue to cross train permit technicians to perform simple plan
reviews, and parƟcipate in statewide permit technician training
programs and Central Oregon Planners Network Training.
Achieve 25% of all permits being submiƩed electronically, with the
excepƟon of planning applicaƟons (the capability does not yet exist).
Establish and monitor a new performance measure—the target
number of days for structural permit ready to issue turnaround Ɵme
for Coordinated Services of four days.
14 CDD ANNUAL REPORT AND WORK PLAN 2017-18
OVERVIEW
The Code Enforcement program consists of three Code Enforcement technicians (3 FTE in 2017‐2018) plus volunteers,
supported by a law enforcement technician from the Sheriff’s Department, management and the operaƟng divisions.
Code Enforcement is responsible for invesƟgaƟng code violaƟon complaints associated with building, land use, onsite
wastewater disposal and solid waste codes, with the overriding goal of achieving voluntary compliance. If necessary,
Code Enforcement may issue citaƟons for prosecuƟon in circuit court or before a Code Enforcement hearings officer.
ACCOMPLISHMENTS
Code Enforcement staff successfully resolved 340 cases in 2016.
Staff conƟnued to achieve an 85% voluntary compliance rate with the addiƟonal case load.
UƟlizaƟon of volunteers in the proacƟve code enforcement program was very successful. Work performed by
volunteers directly enhanced producƟvity and efficiency. Volunteers review Temporary Use Permits for compliance
with condiƟonal use decisions, including the annual update of doctors’ leƩers for medical hardships, removal of man‐
ufactured homes for storage permits and for living in RVs.
Code Enforcement staff has successfully coordinated with the inmate work crew on a few cases in order to resolve
some solid waste enforcement issues. This has been a great partnership between two County departments to
CODE ENFORCEMENT
New Complaint Cases
CDD ANNUAL REPORT AND WORK PLAN 2017-18 15
252 241 284
366
457
0
100
200
300
400
500
2012 2013 2014 2015 2016
+25%
+26%
+14%
‐8%
85%84%85%88%92%
10% 13% 10% 6% 3%5% 3% 5% 4% 4%0% 0% 0% 2% 1%
0%
20%
40%
60%
80%
100%
2012 2013 2014 2015 2016
Voluntary
Warning
Citation
Injunction
Compliance
resolve some difficult cases and help the homeowners to come into compliance. The County Road Department was
also involved in helping to abate a property with a hazardous structure.
Staff parƟcipated in a panel discussion on ‘Living on Small Acreages.’
Staff met with local jurisdicƟons and WEBCO on dealing with seniors with hoarding disorders and resources
available.
Staff parƟcipated in the Marijuana Advisory CommiƩee meeƟngs in order to address concerns on the enforceability of
the proposed and adopted ordinances.
In order to have cases heard by a hearings body in a more Ɵmely manner, staff have been issuing a NoƟce of Civil
Penalty that are heard by a Hearings Officer instead of Circuit Court. This has allowed staff to schedule mulƟple hearings
per day as needed, have a lien placed on the property if the property owner has not complied with County Code and
pursue further acƟon as needed.
WORK PLAN
ConƟnue to uƟlize the inmate work crew to resolve solid waste cases where the property’s owner is unable to
comply with County Code due to medical issues.
ConƟnue working with planning staff on marijuana related complaints in order to process these complex
situaƟons in a Ɵmely and consistent manner.
ConƟnue proacƟve efforts in invesƟgaƟon of illegal second dwellings, review temporary use permits, and follow up
on replacement dwellings.
ConƟnue to establish a relaƟonship between CDD Code Enforcement and rural subdivision homeowners’
associaƟons. Code Enforcement technicians make themselves available to speak at stakeholder meeƟngs to share
Deschutes County Code Enforcement informaƟon and operaƟng procedures.
CODE ENFORCEMENT, CONTINUED
16 CDD ANNUAL REPORT AND WORK PLAN 2017-18
13%
8%11%
17%18%
26%
21% 21%
29%32%
62%64%
57%58%
67%
77%
86%
82%81%
85%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2012 2013 2014 2015 2016
Closed within 30 Days
Closed within 60 Days
Closed within 180 Days
Closed within 1 Year
Case Turnaround
Survey other code enforcement jurisdicƟons and incorporate innovaƟve pracƟces where appropriate. This effort
includes direct involvement with the Oregon Code Enforcement AssociaƟon (OCEA) conference parƟcipaƟon and
networking.
Administer the Code Enforcement Volunteer Program, focusing on proacƟve, non‐threatening case review.
In cooperaƟon with the Building Safety Division, parƟcipate in the development of a text amendment on the
County Outdoor LighƟng Ordinance. The amendment will update tables to include compact florescent lighƟng
and LED opƟons.
Explore the feasibility of conducƟng proacƟve enforcement of certain types of land use permits which have
condiƟons of approval associated with them.
Evaluate updated Code Enforcement Policy and Procedures Manual, and iniƟate amendments per direcƟon from
the Board.
Achieve 85% voluntary compliance in Code Enforcement cases.
Resolve 75% of cases within 12 months.
CODE ENFORCEMENT, CONTINUED
CDD ANNUAL REPORT AND WORK PLAN 2017-18 17
AdministraƟon provides oversight for all departmental operaƟons and
faciliƟes, human resources, budget, customer services, and performance
measures.
InformaƟon Services (IS) is responsible for the development and
maintenance of digital spaƟal databases and for providing state‐of‐the‐
art mapping and data services to local governments, ciƟzens, and
businesses. In addiƟon, IS staff supports customer service applicaƟons,
reporƟng services, technical support and applicaƟon development. IS
establishes methods for deriving staƟsƟcs, evaluaƟng efficiency, and
assisƟng in measuring departmental performance. IS is staffed by one
GIS analyst/programmer.
Worked with the County’s database administrator to implement the
use of genealogy within Accela and DIAL, allowing reverse
chronological research of parcel changes.
Established meaningful performance measures using database
programming and custom report wriƟng to measure volume and
capacity of department.
Developed departmental policies pertaining to:
Reserve funds
Fee seƫng
Records retenƟon
Mileage reimbursement
CollecƟon procedures
Payment card
Cash handling
Established and monitored new performance measures to evaluate
the efficiency and effecƟveness of departmental operaƟons and
processes.
Completed departmental Business Processes Audit and implemented
90% of recommendaƟons.
Complete implementaƟon of Business Processes Audit
recommendaƟons.
Implement new accounƟng, human resources, and Ɵmekeeping
soŌware.
Remodel CDD lobby to improve safety, customer services, and
efficiency.
OVERVIEW
ACCOMPLISHMENTS
ADMINISTRATION AND INFORMATION TECHNOLOGY
18 CDD ANNUAL REPORT AND WORK PLAN 2017-18
WORK PLAN
INFORMATION SERVICES
WORK PLAN, CONTINUED Establish performance measure reports for distribuƟon to internal and
external customers.
Establish and monitor a new performance measure to target the number
of days from building permit acceptance to ready to issue of 32 days.
Create a CDD informaƟon technology strategic plan.
Create a new web‐based CDD newsleƩer to report department news,
development staƟsƟcs, performance measure results, and hearings
officer, Board, and LUBA/court quasi‐judicial land use decisions.
CDD ANNUAL REPORT AND WORK PLAN 2017-18 19
BUILDING SAFETY
OVERVIEW
The Building Safety Division provides construcƟon plan reviews, consultaƟon and inspecƟons to assure compliance with
state statutes, state building codes and naƟonal standards. The Building Safety Division interprets and enforces the
state‐mandated building codes through a process of educaƟon and a clear and fair applicaƟon of the specialty codes.
The Division provides all of these services throughout the rural county, the CiƟes of La Pine and Sisters, and various
services to Lake, Jefferson, Klamath and Crook counƟes, the CiƟes of Bend, Redmond and the State of Oregon Building
Codes Division on an as‐needed basis.
The Division consists of the Building Safety Director, Assistant Building Safety Director, and 11 Building Inspectors.
ACCOMPLISHMENTS
Issued 523 single‐family dwelling permits in 2016 for Deschutes County. Includes Sisters.
Increased building inspecƟons by 13% from 30,040 in CY 2015 to 34,426 in CY 2016
ConƟnued to enhance Accela’s capabiliƟes through idenƟfying issues, arƟculaƟng business needs, and finding
soluƟons and opportuniƟes with this emerging building inspecƟon soŌware.
ConƟnued the process of cross‐training all staff members. Two more Inspectors have received their “specialized”
inspector cerƟficaƟons, allowing them to conduct limited commercial inspecƟons, as well as all four residenƟal
cerƟficaƟons.
Gained diversificaƟon in the division with the hiring of a former Permit Technician as the newest Plans Examiner
aŌer obtaining cerƟficaƟons.
ConƟnued the transiƟon to a more fuel efficient inspecƟon fleet. The vast majority of the daily field inspecƟon fleet
is now made up of small AWD vehicles.
Completed a remodel of the Division’s work area to accommodate our consolidated staff.
Reviewed and approved the first proposed marijuana extracƟon facility.
Assisted in the snow load evaluaƟons of county buildings, essenƟal faciliƟes, and schools in the rural area during the
recent inclement weather event.
Presented a well‐aƩended educaƟonal offering that included all local building jurisdicƟons and the local design
professional community through a partnership with our chapter of the InternaƟonal Code Council.
Presented to the local chapter of InternaƟonal AssociaƟon of Plumbing and Mechanical Officials.
Presented to a Redmond Proficiency Academy Tiny House class.
Manage staffing resources to reduce any negaƟve results due
to the loss of two FTE’s unƟl replacements can be hired and
trained.
Achieve an average of six to ten stops at different construcƟon
job sites per day for each building inspector.
Achieve an average turnaround Ɵme on building plan reviews
of eight to ten days.
20 CDD ANNUAL REPORT AND WORK PLAN 2017-18
WORK PLAN
BUILDING SAFETY
Numbers of New Homes
Numbers of Permits Issued
CDD ANNUAL REPORT AND WORK PLAN 2017-18 21
157
297 320
441
524
0
100
200
300
400
500
600
2012 2013 2014 2015 2016
+19%
+38%
+8%+89%
694
934 1014
1244 1390
0
200
400
600
800
1000
1200
1400
1600
2012 2013 2014 2015 2016
+23%
+12%
+9%+35%
BUILDING SAFETY
22 CDD ANNUAL REPORT AND WORK PLAN 2017-18
The Environmental Soils Division provides site evaluaƟons, design
review and inspecƟon of on‐site wastewater treatment and dispersal
systems as an agent of Oregon Department of Environmental Quality.
Staff inspects sewage pumper trucks, reports on condiƟon of exisƟng
wastewater systems, maintains an operaƟons and maintenance tracking
system, provides the public with informaƟon on wastewater treatment
systems and regulaƟons, and invesƟgates sewage hazards. Staff are also
engaged in the proacƟve pursuit of protecƟon of the groundwater in
southern Deschutes County and other sensiƟve areas.
OVERVIEW
ACCOMPLISHMENTS
ENVIRONMENTAL SOILS
The Environmental Soils Division is staffed by one Environmental Health
Supervisor, one Environmental Health Specialist, one Environmental
Health Specialist Trainee and one on‐call inspector who provide site
evaluations, design review, permitting, inspection, education and
coordination with DEQ for onsite wastewater treatment and dispersal
systems. Additional support staff include 0.5FTE permit technician.
In 2016, the Division:
Assessed 276 sites for onsite wastewater treatment and dispersal
systems, up approximately 60% from 2015, and issued 1373 permits
and authorizations for new and existing onsite treatment and dispersal
systems, up 9.7% from 2015. Applications included more complex and
technical procedures compared to recent previous years.
Provided two property owners in South County with rebates of
$3,750 per property for upgrading conventional onsite systems to
nitrogen reducing pollution reduction systems.
Hired and trained a new Environmental Health Specialist Trainee
working the onsite program and helping with OperaƟon and
Maintenance reporƟng and tracking database.
Supported Craft3 in starting their clean water loan program in
Deschutes County. Craft3 now provides clean water loans
throughout Oregon.
Achieve a goal of a ten‐day turnaround for new construcƟon
permits.
Prioritize addressing sewage health hazards and protecting public
health and the environment.
Participate with DEQ in the pursuit of groundwater protection
solutions and possible implementation of the South Deschutes/
Northern Klamath groundwater protection steering committee
recommendations.
Provide financial assistance opportunities to assist property owners
who do not qualify for conventional loans to upgrade conventional
onsite systems to nitrogen reducing pollution reduction systems
WORK PLAN
CDD ANNUAL REPORT AND WORK PLAN 2017-18 23
(Nitrogen Reducing System Rebates and the NeighborImpact
Non‐conforming Loan partnership).
Participate on the City of Bend stormwater public advisory group.
Continue coordination with the City of Bend and DEQ regarding the
southeast sewer interceptor and sewer expansion, and the impact
on homeowners with onsite wastewater systems.
Maintain and update the South Deschutes County Groundwater
Protection Annual Report.
Complete updates of the Operation and Maintenance reporting,
tracking, and electronic invoicing system as required by DEQ.
Diversify and train additional staff to work the operation and
maintenance program.
Issue new onsite sepƟc system permits within 15 days of receiving a
complete applicaƟon.
Achieve compliance with the ATT operaƟon and maintenance
reporƟng requirements of 95%.
Long‐Term Projects
Update the DEQ contract for the Onsite Wastewater Treatment
System Program to be more consistent with current rules and
requirements (current contract dates from 1981).
WORK PLAN, CONTINUED
ENVIRONMENTAL SOILS, CONTINUED
24 CDD ANNUAL REPORT AND WORK PLAN 2017-18
ENVIRONMENTAL SOILS, CONTINUED
Site EvaluaƟons
SepƟc Permits Issued
69
114 140 170
276
0
50
100
150
200
250
300
2012 2013 2014 2015 2016
+62
+21
+23
+65
926 810 935
1188
1373
0
200
400
600
800
1000
1200
1400
1600
2012 2013 2014 2015 2016
+16%
+27%
+15%
‐13%
CDD ANNUAL REPORT AND WORK PLAN 2017-18 25
The Planning Division consists of two operaƟonal areas: Current Planning
and Long Range Planning. The Division consists of 12 employees: a
Community Development/Planning Director, one Planning Manager, two
Senior Planners, one Senior TransportaƟon Planner, an InformaƟon
Systems programmer/analyst, three Associate Planners, three Assistant
Planners, and an AdministraƟve Secretary.
Development Services is responsible for reviewing land use applicaƟons
for compliance with Deschutes County Code (DCC) and state law,
including zoning, subdivision and development regulaƟons, and
facilitaƟng public hearings with hearings officers and the BOCC. Staff is
also responsible for verifying compliance with land use rules for building
permit applicaƟons and sepƟc permits; coordinaƟng with Code
Enforcement to respond to complaints and monitor condiƟons of
approval for land use permits; performing road naming duƟes and
assisƟng with addressing; and providing assistance at the public
informaƟon counter, over the telephone and via email.
Long‐Range Planning is responsible for planning for the future of
Deschutes County, including developing and implemenƟng land use policy
with the BOCC, Planning Commission, community and partner
organizaƟons. It is in charge of updaƟng the County Comprehensive Plan
and zoning regulaƟons, coordinaƟng with ciƟes and agencies on various
planning projects taking place in the region, including populaƟon
forecasts with Portland State University and ciƟes. Staff also monitors and
parƟcipates in annual legislaƟve sessions, and serves on numerous local,
regional and statewide commiƩees primarily focusing on transportaƟon,
natural resources, growth management and economic development.
Three specific disciplines support both Current and Long‐Range planning,
including transportaƟon, wetlands/floodplains, and InformaƟon Systems,
covered separately in this Work Plan.
TransportaƟon Planning provides comments and experƟse on land use
applicaƟons, calculates System Development Charges (SDC’s) as part of
land use applicaƟon review process or upon request; provides comments
to the County’s Risk Management Department regarding traffic issues for
permiƩed events; parƟcipates in the annual County Capital Improvement
Plan (CIP) process with the Road Department; applies for grants for
enhanced bicycle and pedestrian faciliƟes in coordinaƟon with the Bicycle
and Pedestrian Advisory CommiƩee (BPAC); parƟcipates in Oregon
Department of TransportaƟon (ODOT) funded refinement planning;
coordinates road issues with Bureau of Land Management (BLM) and the
United States Forest Service (USFS) for urban interface plans; and serves
on several local and regional transportaƟon commiƩees, most notably
BPAC, the Bend Metropolitan Planning OrganizaƟon Technical Advisory
CommiƩee, and Central Oregon Area Commission on TransportaƟon
(COACT) Technical Advisory CommiƩee.
OVERVIEW
PLANNING
26 CDD ANNUAL REPORT AND WORK PLAN 2017-18
ACCOMPLISHMENTS
PLANNING, CONTINUED
392 463 511
663
809
0
100
200
300
400
500
600
700
800
900
2012 2013 2014 2015 2016
+22%
+30%
+10%+18%
Land Use ApplicaƟons
Floodplain and Wetlands Planning is responsible for providing
comments and experƟse on land use applicaƟons, code enforcement,
and general property inquiries that require development, fill, or removal
in mapped floodplain and wetlands. Staff maintains cerƟficaƟon as an
AssociaƟon of State Floodplain Managers (ASFPM) CerƟfied Floodplain
Manager to provide customers with up‐to‐date and accurate
informaƟon regarding FEMA regulaƟons, surveying requirements, and
construcƟon requirements. CoordinaƟon is frequently required with
external agencies including FEMA, US Army Corps of Engineers, Oregon
Department of State Lands, Oregon Department of Fish and Wildlife,
and the US Forest Service.
Applications
The Planning Division conƟnues to experience an increase in land use
applicaƟons. In 2016, the division received 809 land use applicaƟons,
compared with 663 for 2015. The following table conveys the
applicaƟon trends over the last five years:
Eleven applicaƟons were reviewed by hearings officers in 2016. The
highest volume were landscape management reviews (123), permit
sign‐offs (120), administraƟve determinaƟons (83), property line
adjustments (77), condiƟonal use permits (73), lot of record verificaƟons
(63), and site plan reviews (41).
Comprehensive Plan and Zoning Text Amendments
The Planning Division processed:
A plan amendment relaƟng to a Goal 11 excepƟon for Southern
Deschutes County
CDD ANNUAL REPORT AND WORK PLAN 2017-18 27
Plan amendment to rescind the 2002 Bend Airport Master Plan and
adopt the 2013 Bend Air Master Plan into the TransportaƟon
System Plan
Zoning text amendments for marijuana regulaƟons
Plan amendment relaƟng to Bend’s Urban Growth Boundary
Amendment
Zoning text amendment to expand the definiƟon of a lot of record
Plan and zoning text amendment recognizing non‐resource lands
process allowed under state law to change EFU zoning; a definiƟon
of ag‐exempt buildings; and, reducing setbacks in the F2 Zone, for
Haner Park Subdivision and an adjoining three‐acre tax lot
LUBA remand to iniƟate a plan amendment, zone change, changing
Exclusive Farm Use zoning to Rural Industrial for property at
Deschutes JuncƟon
Land Use Board of Appeals
There were 8 appeals filed with the Land Use Board of Appeals in 2016,
the same number as in 2015.
Marijuana Businesses
The Planning Division approved five marijuana producƟon applicaƟons
and one marijuana processing applicaƟon in 2016.
Non‐Farm Dwellings
The Planning Division received 39 nonfarm dwelling applicaƟons in
2016, compared with 28 for 2015, equaƟng to a 39 % increase.
ParƟƟon and Subdivision Plats
Thirteen final plats were recorded in 2016 or are in the process of
being recorded, creaƟng a total of 163 residenƟal lots.
Prominent ApplicaƟons
Noteworthy land use applicaƟons in 2016 included two solar
photovoltaic system modificaƟon of approvals, Bend Airport Master
Plan amendment, dude ranch, Buddhist church, Bend Urban Growth
Boundary amendment, and marijuana producƟon and processing.
Grants
CerƟfied Local Government Grant
Planning Staff completed an eighteen month $13,000 CerƟfied Local
Government (CLG) Grant from the State Historic PreservaƟon Office to
assist Deschutes County with its historic preservaƟon programs.
PLANNING, CONTINUED
ACCOMPLISHMENTS, CONTINUED
28 CDD ANNUAL REPORT AND WORK PLAN 2017-18
PLANNING, CONTINUED
ACCOMPLISHMENTS, CONTINUED U.S. EPA Brownfield Community‐Wide Assessment Grant
The Planning Division completed a three‐year $400,000 U.S.
Environmental ProtecƟon Agency (US EPA) Community‐Wide Brownfield
Assessment Grant in September. Proceeds from the grant enabled the
County to establish Brownfield inventories for Deschutes County and the
CiƟes of Bend and Redmond and nine Environmental Site Assessments
(ESAs). The Brownfield grant also dedicated $90,000 for Area Wide
Planning (AWP) for the City of Redmond’s Mid‐Town area. The Ɵming
and readiness to uƟlize AWP funding offered extraordinary advantages
in Redmond. It dovetailed with the City’s exisƟng efforts to revitalize the
area, including an urban renewal district, market analysis, and recently
completed housing study. The City of Redmond contributed an in‐kind
match of $44,700 to maximize the opportunity.
Projects
Statewide Planning Goal 11 ExcepƟon
The Planning Division, in coordinaƟon with the Oregon Department of
Environmental Quality (DEQ) and Department of Land ConservaƟon and
Development (DLCD) iniƟated a Goal 11 ExcepƟon in June 2015 that
would allow sewers in rural Southern Deschutes County to address
nitrates in shallow groundwater. The Board adopted the Goal 11
excepƟon in February 2016.
RecreaƟonal Marijuana
Convened a Marijuana Advisory CommiƩee and held seven meeƟngs in
early 2016. Staff revised marijuana regulaƟons and held work sessions
and public hearings with the Board of County Commissioners to regulate
marijuana businesses in the unincorporated areas of Deschutes County.
Ordinances were adopted in June 2016.
Agricultural Lands
The Board adopted a plan and zoning text amendment in November
recognizing non‐resource lands process allowed under State law to
change EFU zoning; a definiƟon of ag‐exempt buildings; and, reducing
setbacks in F2 Zone, for Haner Park Subdivision and an adjoining three‐
acre tax lot.
Lot of Record DefiniƟon
The Board adopted a zoning text amendment in November, expanding
the definiƟon of a lot of record in response to a recent LUBA remand.
CDD ANNUAL REPORT AND WORK PLAN 2017-18 29
PLANNING, CONTINUED
ACCOMPLISHMENTS, CONTINUED CoordinaƟon with Other JurisdicƟons and Agencies
City of Bend Urban Growth Boundary Expansion
The Board of County Commissioners conducted a public hearing in the
fall and adopted the Bend UGB amendment in September 2016.
Central Oregon Large‐Lot Industrial Land Need
Planning staff coordinated with the City of Redmond regarding a site
owned by the Oregon Department of State Lands (DSL) adjoining its
Urban Growth Boundary (UGB) as a plausible locaƟon for a regional
large‐lot industrial campus. DSL is expected to iniƟate a City/County
UGB plan amendment in 2017.
City of Bend Airport Master Plan
Planning staff coordinated with the City regarding a land use applicaƟon
to amend the County’s Comprehensive Plan, TransportaƟon System
Plan, and Title 18 of the Airport Development Zone to implement the
Bend Airport Master Plan. The City of Bend is expected to iniƟate an
amendment in 2017.
City of Sisters Airport
Planning staff coordinated with the City of Sisters, Oregon Department
of AviaƟon, Sisters Airport and Eagle Air Estates regarding the taxiway
and the process related to a state “recognized” airport.
30 CDD ANNUAL REPORT AND WORK PLAN 2017-18
PLANNING, CONTINUED
WORK PLAN Background
Each spring, CDD prepares an annual work plan describing proposed
projects for the coming fiscal year. It is intended that a review of the
draŌ work plan will provide the BOCC, Planning Commission, Historic
Landmarks Commission, County AdministraƟon and CDD’s customers
and partner agencies the opportunity to provide input, including
addiƟons, modificaƟons and possible re‐prioriƟzaƟon. The work plan
describes the most important objecƟves and proposed projects in each
CDD division based on:
Board of County Commissioners’ (BOCC) annual goals and policies;
Carry‐over projects from current or prior years;
Changes in state law;
Grants/funding sources; and
Public comments
It also serves as the context within which new projects that arise during
the course of the year are prioriƟzed and undertaken.
Staffing
CDD is proposing in its FY 2017/2018 budget as an “add package” a Senior
Long Range Planner posiƟon. The posiƟon devotes 1 FTE to long range
planning projects, expanding capacity to a small secƟon consisƟng of an
associate planner, senior transportaƟon planner, and parƟal allocaƟons by
the Planning Manager and Community Development Director. It would
enable the Planning Division to iniƟate two to three major projects a year,
each encompassing a robust public involvement component, policy
discussions with stakeholders, advisory groups, and elected officials, and
likely plan/code amendments. Without this posiƟon, long range planning
has the capacity to iniƟate 1‐2 minor/moderate projects a year while
providing ongoing staff support to the Historic Landmarks Commission,
Bicycle and Pedestrian Advisory CommiƩee, Deschutes River MiƟgaƟon and
Enhancement CommiƩee, populaƟon forecast coordinaƟon, growth
management coordinaƟon with ciƟes, and housekeeping/clean‐up for code
amendments.
DraŌ Work Plan
Table 1 idenƟfies projects without the addiƟon of a Senior Planner. Table 2
includes the Senior Planner posiƟon and lists “moderate to significant
projects” that can be pursued, recognizing that there is capacity to
undertake 2 to 3 a year. Resource requirements for projects listed in
Tables 1 and 2 are noted on the next pages.
A minor raƟng equates to 2‐4 months to complete and 0.25‐0.75 full
Ɵme equivalent (FTE) of long range planning staff.
A moderate raƟng equates to 4‐8 months to complete and 0.5‐1.0 FTE
or more.
A significant raƟng spans 6‐12 months or longer and requires 1.0‐2.0
FTE with possible consultants.
To be up
dated—
whole page
CDD ANNUAL REPORT AND WORK PLAN 2017-18 31
PLANNING, CONTINUED
WORK PLAN, CONTINUED
Table 1 – FY 2017‐2018 Proposed Long Range Planning Projects (without Senior Planner)
Projects Brief DescripƟon Resources/
Timeframe
Bend Airport
Coordinate with City of Bend to amend the Comprehensive
Plan and zoning code to allow new airport‐related uses at the
Bend Airport
Moderate to
Significant
Central Oregon Large‐
lot Industrial Project
Coordinate with the City of Redmond to iniƟate a UGB
amendment for a regional large‐lot industrial campus Minor to Moderate
CerƟfied Local
Government Grant
Administer a CLG Grant from the State Historic PreservaƟon
Office. Grant awarded in March 2017; ends August 2018 Moderate
Growth Management
CoordinaƟon and
CommiƩees
Coordinate with County departments, ciƟes, partnering
agencies and organizaƟons (i.e. City of Bend/Deschutes County
JMA, Redmond Fairgrounds, Oregon Military Department, SB
1544 – Redmond UGB modificaƟon, Harper Bridge, Bicycle and
Pedestrian CommiƩee, Project Wildfire, MiƟgaƟon and
Enhancement CommiƩee, etc.)
Moderate
Floodplain Amend Deschutes County Code to change the fFoodplain Zone
(DCC 18.96) into a Combining Zone Moderate
Housekeeping and
LegislaƟve
Amendments
IniƟate housekeeping and legislaƟve text amendments Minor to Moderate
PopulaƟon Forecast
Coordinate with Assessor and AdministraƟon Office to
complete Portland State University, PopulaƟon Research
Center, 2017 Housing Unit and PopulaƟon QuesƟonnaire
Minor
Outdoor Mass
Gathering Permit
Amendments
Amendments to DCC 8.16 as it relates to outdoor mass
gatherings Minor
Tracking System
Maintain tracking system of Comprehensive Plan and
Community/Area Plan implementaƟon acƟviƟes, updates,
necessary revisions, and potenƟal areas for new plans
Minor
One to Two Projects
Long range planning has the capacity to iniƟate one to two
minor/moderate projects, with the assistance of the Senior
TransportaƟon Planner, Planning Manager and CDD Director
Minor
32 CDD ANNUAL REPORT AND WORK PLAN 2017-18
PLANNING, CONTINUED
WORK PLAN, CONTINUED
Projects Brief DescripƟon Resources/Timeframe
Code Audit
Develop a work program and audit County land use regulaƟons
to update review processes and standards to achieve County
goals.
Moderate
Community and Area
Plans
Engage Tumalo, Terrebonne, and South County residents to
determine if community goals and policies meet the current and
future needs of the area.
Moderate to Significant
Deschutes JuncƟon
Master Plan IniƟate Deschutes JuncƟon Master Plan Moderate to Significant
Natural Hazards
Coordinate with the Planning Commission and the BOCC to
discuss implemenƟng recommendaƟons from the University of
Oregon’s Community Service Center’s review of County codes
and policies regarding natural hazards and miƟgaƟon
Moderate to Significant
Natural Resources
IniƟate a review of all Goal 5 inventories and protecƟon
programs (Landscape Management, Oregon spoƩed frog, dock
construcƟon, wildlife habitat inventories, etc.)
Moderate
Non‐Resource Lands
OpƟons:
ParƟcipate in LCDC Non‐Resource Lands Rulemaking
IniƟate a re‐evaluaƟon and potenƟal re‐designaƟon of
agricultural land through Regional Problem Solving
Moderate or Significant
Table 2 – FY 2017‐2018 PotenƟal Long Range Planning Projects (with Senior Planner
CDD ANNUAL REPORT AND WORK PLAN 2017-18 33
BACKGROUND
2016 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT
Statewide Planning Goal 1, CiƟzen Involvement, requires ciƟes and
counƟes to create a ciƟzen involvement program that provides
opportuniƟes for community parƟcipaƟon in land use planning
processes and decisions. Land use legislaƟon, policies and
implementaƟon measures made by Oregonians over 40 years ago
helped shape Oregon’s urban and rural environments. Likewise, choices
made today will ulƟmately shape these areas in the future. Successful
land use planning occurs through an open and public process that
provides room for informaƟon gathering, analysis and vigorous debate.
Deschutes County’s Community Involvement program is defined in
SecƟon 1.2 of the Comprehensive Plan. This chapter idenƟfies the
County Planning Commission as the commiƩee for ciƟzen involvement.
It also contains the County’s Community Involvement goal and
corresponding five policies that comply with Goal 1.
This report briefly discusses the noteworthy community involvement
acƟons undertaken by the Planning Division in 2015. The report is
intended to provide county residents and stakeholders with a tool to
assess its effecƟveness and offer addiƟonal suggesƟons the County can
uƟlize to ensure that its diverse communiƟes remain acƟvely involved in
land use planning discussions.
Administering the zoning code requires the Current Planning SecƟon to
processes individual land use applicaƟons, zoning review and sign‐off
for building and sepƟc permits. Current planners maintain legally
prescribed turnaround Ɵmes on land use applicaƟons (150‐days) and
provide customer service through assistance at the front counter,
phone conversaƟons, and appointments. Phone messages are returned
within 24 hours.
Monthly Update
In 2014, CDD uƟlized the County’s website as a primary tool of public
communicaƟon and informaƟon for public meeƟngs; pending land use
applicaƟons; long‐range planning projects; posƟng the CDD Update; and
providing links to current and past BOCC and Planning Commission
meeƟngs. In addiƟon, CDD coordinated with the County’s
CommunicaƟons Director to publish press releases and announce new
documents, etc. on the County’s Facebook page. CDD also coordinates
with the InformaƟon Technology Department to create a one‐stop shop
in DIAL 2 for all County property, development/permits, assessor
records, and interacƟve mapping. DIAL 2 increases access, simplifies,
and consolidates informaƟon in one place for the benefit of the general
public.
2016 COMMUNITY INVOLVEMENT
ACCOMPLISHMENTS
CURRENT PLANNING
34 CDD ANNUAL REPORT AND WORK PLAN 2017-18
To be up
dated—
whole page
2016 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT, CONTINUED
Website, Facebook and DIAL 2
In 2014, CDD uƟlized the County’s website as a primary tool of public
communicaƟon and informaƟon for public meeƟngs; pending land use
applicaƟons; long‐range planning projects; posƟng the CDD Update; and
providing links to current and past BOCC and Planning Commission
meeƟngs. In addiƟon, CDD coordinated with the County’s
CommunicaƟons Director to publish press releases and announce new
documents, etc. on the County’s Facebook page. CDD also coordinates
with the InformaƟon Technology Department to create a one‐stop shop in
DIAL 2 for all County property, development/permits, assessor records,
and interacƟve mapping. DIAL 2 increases access, simplifies, and
consolidates informaƟon in one place for the benefit of the general public.
Marijuana Regulations
On March 17, 2014, the BOCC adopted Ordinance No. 2014‐008
establishing a moratorium on the operaƟon of any marijuana dispensary
in any area subject to the jurisdicƟon of Deschutes County. This
ordinance included a sunset clause resulƟng in the repeal of the
ordinance on May 1, 2015. In anƟcipaƟon of this repeal, CDD iniƟated
amendments to the Deschutes County Code (DCC) to define, permit, and
establish standards for medical marijuana dispensaries. A public hearing
before the Planning Commission was held on March 12, with
recommendaƟons forwarded to the BOCC. The BOCC approved the
proposed amendments in May with changes that include not permiƫng
dispensaries in the Exclusive Farm Use zone, limiƟng the hours of
operaƟon to 10am‐7pm, and requiring dispensaries converƟng to
recreaƟonal marijuana sales to receive site plan review approval.
On August 12 the BOCC held a public hearing to receive tesƟmony
regarding whether or not to “opt out” of marijuana land uses, as
permiƩed by HB 3400, by establishing a temporary moratorium. The
BOCC deliberated on August 17 and chose not to opt out of any uses at
that Ɵme in favor of exploring regulaƟons of marijuana land uses. The
Planning Commission conducted public hearings on November 5 and 12
to take tesƟmony on amendments to DCC to regulate marijuana
businesses in unincorporated areas.
Planning Commission
The Deschutes County Planning Commission held 17 meeƟngs in 2015
discussing an assortment of issues, including:
Agricultural Lands
Code Enforcement Amendments
Eagle Crest Text Amendments (overnight lodging)
Goal 11 ExcepƟon for Southern Deschutes County
HB 2229 (Big Look Bill)
Housekeeping Amendments
To be up
dated—
whole page
CDD ANNUAL REPORT AND WORK PLAN 2017-18 35
STAFF DIRECTORY
Nà T®ã½ P«ÊÄ Eî½
Nick Lelack, AICP Community Development Director (541) 385‐1708 Nick.Lelack@deschutes.org
Kim Adamson AdministraƟve Secretary (541) 317‐3193 Kim.Adamson@deschutes.org
Krista Appleby Building Inspector I (541) 385‐1701 Krista.Appleby@deschutes.org
Tim Berg GIS Analyst/Programmer (541) 330‐4648 Tim.Berg@deschutes.org
Sher Buckner AdministraƟve Secretary (541) 617‐4736 Sher.Buckner@deschutes.org
Todd Cleveland Environmental Health Supervisor (541) 617‐4714 Todd.Cleveland@deschutes.org
Rainer Doerge Building Inspector III (541) 385‐1702 Rainer.Doerge@deschutes.org
ScoƩ Farm Building Inspector III (541) 385‐1402 ScoƩ.Farm@deschutes.org
Lori Furlong AdministraƟve Manager (541) 317‐3122 Lori.Furlong@deschutes.org
Owen Gilstrap Building Inspector III—Electrical (541) 388‐6614 Owen.Gilstrap@deschutes.org
Chris Gracia Assistant Building Official (541) 388‐6578 Chris.Gracia@deschutes.org
Tracy Griffin Permit Technician (541) 388‐6573 Tracy.Griffin@deschutes.org
John Griley Code Enforcement Technician (541) 617‐4708 John.Griley@deschutes.org
William Groves Senior Planner (541) 388‐6518 William.Groves@deschutes.org
Peter Gutowsky Planning Manager (541) 385‐1709 Peter.Gutowsky@deschutes.org
Judy HackeƩ Lead Permit Technician (541) 385‐1713 Judy.HackeƩ@deschutes.org
Angie Havniear Permit Technician (541) 330‐4611 Angela.Havniear@deschutes.org
Zech Heck Assistant Planner (541) 385‐1704 Zechariah.Heck@deschutes.org
Rodney Hines Permit Technician (541) 383‐6710 Rodney.Hines@deschutes.org
Caroline House Assistant Planner (541) 317‐3148 Caroline.House@deschutes.org
Larry Howard Environmental Health Specialist II (541) 330‐4666 Larry.Howard@deschutes.org
Steven Jensen Building Inspector III—Plumbing (541) 385‐1700 Steven.Jensen@deschutes.org
Brandon Jolley Building Inspector I (541) 322‐7182 Brandon.Jolley@deschutes.org
Anthony Laemmle Code Enforcement Technician (541) 385‐1707 Anthony.Laemmle@deschutes.org
Jennifer Lawrence Permit Technician (541) 385‐1405 Jennifer.L.Lawrence@deschutes.org
Izze Liu Assistant Planner (541) 388‐6554 Isabella.Liu@deschutes.org
Nicole Mardell Assistant Planner (541) 317‐3157 Nicole.Mardell@deschutes.org
MaƩ MarƟn Associate Planner (541) 330‐4620 MaƩ.MarƟn@deschutes.org
Brian Moore Building Inspector I (541) 323‐5221 Brian.Moore@deschutes.org
Lisa Petersen Permit Technician (541) 317‐3188 Lisa.Petersen@deschutes.org
Sherri Pinner Management Analyst (541) 385‐1712 Sherri.Pinner@deschutes.org
Anthony Raguine Senior Planner (541) 617‐4739 Anthony.Raguine@deschutes.org
Peter Russell Senior TransportaƟon Planner (541) 383‐6718 Peter.Russell@deschutes.org
Randy Scheid Building Safety Director (541) 317‐3137 Randy.Scheid@deschutes.org
Martha Shields Permit Technician (541) 385‐1706 Martha.Shields@deschutes.org
Chris Schmoyer Associate Planner (541) 317‐3164 Chris.Schmoyer@deschutes.org
Cynthia Smidt Associate Planner (541) 317‐3150 Cynthia.Smidt@deschutes.org
Dan Swarthout Building Inspector III (541) 385‐1745 Dan.Swarthout@deschutes.org
Chris Tiboni Code Enforcement Technician (541) 383‐4397 Christopher.Tiboni@deschutes.org
Steve Wills Building Inspector III (541) 322‐7181 Steve.Wills@deschutes.org
Laurie Worley Building Inspector I (541) 383‐6711 Laurie.Worley@deschutes.org
Richard Wright Building Inspector III (541) 617‐4746 Richard.Wright@deschutes.org
Kiley Rucker Clamons Environmental Health Specialist I (541) 383‐6709 Kiley Rucker‐Clamons@deschutes.org