HomeMy WebLinkAbout2003-2004 Work Plan & 2002 Accomplishments
DESCHUTES COUNTY
COMMUNITY DEVELOPMENT DEPARTMENT
WORK PLAN
2003 - 2004
Coordinated Services and Administration Division
Building Division
Environmental Health Division
Planning Division
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
2
COORDINATED SERVICES AND
ADMINISTRATION DIVISION
The Community Development Department Director and Operations Manager manage the
operations and systems of the Community Development Department (CDD). This includes
satellite offices in Redmond and La Pine as well as the Bend office. There are 10 Permit
Technicians who serve customers, handle phone calls and process related paperwork in
support of each CDD division. In addition, CDD has an Administrative Supervisor, an
Administrative Secretary, a Senior Secretary and a part time Secretary who provide support to
all divisions.
CUSTOMER SERVICE
1. Continue CDD Scanning Project, with emphasis on new file types such as Licensed
Facilities, Code Enforcement and Long Range Planning files. Also complete conversion
of microfiche septic files to address-linked scanned image database.
2. Continue seamless customer service associated with administration of the City of
Redmond building program. Ensure responsiveness to informational requests on plan
review, inspection request status, and overall permit status.
3. Continue improvements to quality customer service of the past, including analysis of
ways to improve turnaround times and decrease customer waits. Benchmark other
jurisdictions for best practices. Chart permit process and analyze for efficiency
improvements.
4. Continue to update and standardize all handouts and make them readily available to the
public both in CDD offices and on CDD’s website.
5. Develop strategic plan on utilizing new Internet technology for improvements to CDD
customer service and operational efficiency. Elements to include:
• E-Commerce: building/septic permit or land use applications, or other
informational requests requiring fee payment, etc.
• Field Communication: Ability of field personnel to access resources, including
Local Area Virtual Atlas (LAVA), scanned records and the CDD permit system.
Develop a pilot program to assess technology and utility.
• Other Services: Evaluate each specific service provided by CDD, and information
resources requested by customers and other agencies, for applicability as a CDD
Internet feature.
6. Investigate opportunities for additional contracted work to other City or County
Building/Community Development departments.
7. Provide phone coverage Monday through Friday; return all calls within 24 hours.
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
3
PERSONNEL AND ADMINISTRATION
1. Continue provision of tailored support to Building, Environmental Health, and Planning
Division goals.
2. Continue to improve team building and internal CDD communication and training
opportunities. Document bi-monthly focused training sessions and post on the CDD
Intranet. Provide more on-going training opportunities to the Permit Technicians.
Facilitate communication among divisions by structuring presentations at All CDD
meetings through the intranet.
3. Continue organization of CDD‘s archived files. Participate in the transition of files from
the Kidnastics building to a new archive facility, and the development of a long-range
plan for storage of and access to CDD’s files within the new facility.
4. Continue basic training classes for enhanced mutual coordination of CDD divisions
among staff. (i.e. train inspectors to better understand land use parameters; planners to
better understand the building code, etc.).
5. Examine all CDD positions, including position descriptions, for current adequacy,
appropriate compensation and future personal growth.
CODE ENFORCEMENT
The Code Enforcement program consists of a Code Enforcement Technician and a Law
Enforcement Technician from the Sheriff’s department, supported by CDD management and the
CDD operating divisions. Code Enforcement is responsible for investigating code violation
complaints with the overriding goal of achieving voluntary compliance. If necessary, Code
Enforcement may issue citations for prosecution in Justice Court.
1. Continue analysis of the case process from filing to resolution, with the objective of
improving turnaround time, keeping current with case log, and improving the quality of
service to internal and external customers.
2. Continue to enhance the quality of monthly statistical analysis by examining key process
milestone statistics identified in #1 above.
3. Continue to investigate feasibility of other proactive means of identifying potential code
violations, including projects where an original structure was required to be removed,
and conditions attached to land use decisions, among others.
4. Aggressively benchmark and study other code enforcement jurisdictions and incorporate
innovative practices where appropriate.
5. Complete scanning of historical code enforcement files.
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
4
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
In addition to supporting mapping and geographical analysis needs of each of the operating
divisions in CDD, the GIS program is responsible for the development and maintenance of the
county's digital spatial database and for providing state-of-the-art mapping and data services to
local governments, citizens, and businesses.
1. Continue to network with CDD staff on the use of GIS data and products in their work
objectives, and identify areas where current or modified GIS capabilities may assist
those objectives.
2. Continue to work with Information Technologies staff on continual expansion of the
LAVA program. Specific improvement areas will be learned through continuing proactive
user feedback.
3. Work with the building, planning and environmental health divisions to identify possible
permits or approvals, which may be offered over the Internet. Develop pilot program.
4. Develop enhanced linkages between the GIS and Permit systems to assist field
personnel in achieving enhanced efficiency.
5. Continue to assist in analysis of the New Neighborhood associated with the Regional
Problem Solving (RPS) project. Develop an RPS profile for LAVA to help track program.
6. Contingent upon funding, create a Historical Site Atlas in support of Historical Planning.
7. In summer 2003, utilize interns to Global Positioning System (GPS) key sites and areas
throughout the County.
8. Complete other enhancements to the CDD Internet website:
• Fire Defensible Areas webpage
• Drinking Water Program webpage
• Unincorporated Community web pages
• RPS webpage update
• Update/re-design Historic Site webpage
9. Complete miscellaneous enhancements to the CDD Intranet website:
• News updates
• Link new updates to calendar
• Automate planning forms
• Expand help system-more user friendly
10. Establish formal procedures for periodically meeting with staff from each division on
current adequacy of the website, with the goal of identifying areas of potential
improvement.
11. Assist/Train Environmental Health Staff in use of GIS/GPS software and technology.
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
5
BUILDING SAFETY DIVISION
The Building Official, Dennis Perkins, two Assistant Building Officials, 15 Building Safety
Inspectors and Support Staff provide construction plan review, consultation and inspection to
assure compliance with national and state building, plumbing and electrical codes. Deschutes
County's Building Safety Division interprets and enforces the State mandated Building Codes
for the people of the community through a process of education and a clear and fair application
of the Specialty Codes. The Division provides all of these services to the City of Redmond
through a contract and provides various services to Lake and Jefferson Counties on an as
needed basis.
1. Continue to maintain 10-day turnaround time for all plan reviews.
2. Improve the system for shortened review of minor plans such as simple garages and
sheds to enhance over the counter review with a goal of not more than 2 working days
for plan review of such structures.
3. Continue improvements with the Fire Departments in the County for better coordination
of the various building safety requirements in new construction. This goal is needed
because the local fire departments have requirements that need to be included during
plan review and the inspection process.
4. Provide phone coverage Monday through Friday, 8:00 a.m.-5:00 p.m.; return all calls
within 24 hours.
5. Continue to maintain 24-hour inspection turnaround time.
6. Expand customer inspection request hours until 6:00 a.m. on the day of the request.
7. Continue previously agreed upon efforts to provide plan review and field inspections for
Jefferson County, Lake County, State of Oregon, and City of Redmond.
8. Continue to participate with other local jurisdictions and the community in continuing
education requirements by creating and advertising education opportunities and
providing qualified instructors.
9. Continue participation in regional permit and inspection streamlining process by meeting
monthly with Central Oregon Building Officials, and periodically with Central Oregon
Permit Techs and Office Staff.
10. Continue to develop and improve programs for assistance to other building programs in
the region for plan review, building electrical inspection and other related programs.
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
6
11. Analyze problems with “trouble hold” building plans to find reoccurring problems.
Develop and implement programs to reduce the number of “trouble hold” applications.
12. Schedule Code related education opportunities in the four main Specialty Codes.
Contractors, homeowners, and Building Inspectors have a number of building related
issues in common. In order to help understand each other’s issues, it is beneficial that
the Building Inspectors put on education opportunities.
13. Work to implement new mutual aide agreement with the City of Bend Building
Department.
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
7
ENVIRONMENTAL HEALTH DIVISION
The Environmental Health Division Director, 8 Registered Sanitarians, a Sanitarian Trainee and
Support Staff provide a variety of environmental and public health services under federal, state,
and local code provisions.
PUBLIC EDUCATION
1. Reorganize and update web page.
2. Plan and implement Environmental Health bulletin board on-line
3. Archive/Standardize all informational handouts for the public
LICENSED FACILITIES
1. Attain 80% inspection rate for food service facilities under new Food and Drug
Administration (FDA) Food Code
2. Attain 50% inspection rate for swimming pools/spas, tourist facilities and recreational
parks
3. Attain 100% inspection rate of school food service facilities
4. Continue “Food for Thought” newsletter
5. Host workshop for swimming pool/spa operators – to continue on annual basis
6. Host regional workshop on problem solving and consistent interpretation of the New
Food Code for eastern region Sanitarians
7. Food Handler testing and training on-line
8. Maintain high level of service: turnaround times not to exceed 2 weeks for pool,
restaurant and mobile unit plan reviews
9. Improve cross training among staff on all Oregon Health Division programs.
Attain minimum of 3 field Inspectors for all programs
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
8
WATER PROGRAM
1. Continue to provide technical support for local public water systems
2. Decrease the number of systems that are listed as “significant non-compliers”
3. Improve cross-referencing between water systems and licensed facilities inspections
4. Continue to improve outreach/educational activities to the 204 public water systems
5. Continue to improve/develop the County’s water system database
6. Streamline contact procedures for violations and alerts
7. Maintain current required Sanitary Survey rate
8. Begin training other Sanitarians and a Permit Technician in water program
EPIDEMIOLOGY
1. Maintain increased level of coordination with Health Department for communicable
disease investigation
2. Continue developing staff expertise in communicable disease investigations
3. Develop web page of public health issues of interest to the local community
4. Prepare for a West Nile Virus incident – develop public education and staff information
handouts
ONSITE SEWAGE
1. Maintain high level of service - turnaround goal is to average 7 calendar days for Permits
and 14 calendar days for Site Evaluations
2. Continue to produce Septic Installers Newsletter
3. Continue South County water table observations and data base
4. Develop compatible automatic update of South County database
5. Integrate use of Arcview for South County water table information and database
6. Produce written book of Environmental Health requirements for each step of permit
process
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
9
7. Reformat permits for easier customer understanding
8. Develop information material for Operation & Maintenance of septic systems
9. Start integrating Operating and Maintenance activities at the county level based on the
recommendations of the O & M advisory committee
10. Continue watchdog of local Department of Environmental Quality (DEQ) and their
unenvironmental health activities
11. Prod and aid DEQ on decisions for solutions to the pending groundwater problem
12. Continue to apply for funding to research the effects of nitrogen loading from septic
systems on the Little Deschutes and Deschutes Rivers
13. Develop and implement survey of field performance of HydroTek valve
14. Plan and implement survey of wells in Tumalo
15. Help La Pine Special Sewer District in implementation of new monitoring equipment
16. Send out tougher follow up letter on correction notices and resolve corrections within the
30 days time limit.
NATIONAL ON-SITE SEWAGE DISPOSAL DEMONSTRATION GRANT
1. Continue monitoring existing systems
2. Continue analyzing and documenting system performance
3. Develop a preliminary report of system performance
4. Assist the United States Geological Services (USGS) with sampling the La Pine Project
control and innovative systems as a part of the virus transport study added to the
Environmental Protection Agency (EPA) grant
5. Start gathering information to create a low interest loan program for septic system
upgrades for homeowners with failing and/or inappropriately sited systems in south
Deschutes County
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
10
PLANNING DIVISION
The Planning Division consists of 15 employees, managed by two Principal Planners. The
Current Planning section includes a Principal Planner, Kevin Harrison, five Associate Planners,
three Assistant Planners and one Secretary. The Current Planning section handles individual
land use applications, zoning review and sign-off for building and septic permits as well as
provides information to the public on all land use related issues. The section is also responsible
for all addressing and road naming in the rural county. Long Range Planning includes
Catherine Morrow, Principal Planner, two Senior Planners, one Assistant Planner and one
Historical Planner. Long Range Planning consists of planning for the future needs of the county
and updating the County comprehensive plan and zoning regulations.
MEET CHALLENGES OF REVENUE UNCERTAINTY.
In the last fiscal year, 2001-2002, the current planning section experienced a dramatic
slowdown in applications and revenue, triggering adjustments in staffing and funding sources in
order to retain employees. Beginning in April of 2002, and continuing to the end of the calendar
year, the section experienced an unanticipated surge in customers, applications and revenue.
In the face of the increased workload, and revenue, one full time employee (FTE) was
eliminated and a senior planner position was replaced with an associate planner. Overall, the
section has been able to manage the workload while both under spending the budget and
realizing revenues greater than those projected. Currently, staffing levels have been reduced to
a “critical mass”, whereby any further reductions will result in decreased availability to
customers. The challenge for the coming years will be to maximize self-service opportunities for
non-paying customers while maximizing efficiencies in the processing of applications.
To meet those goals a part-time secretary position will be filled. This position will increase the
timeliness and efficiency of paper flow within the division. Public access to documents via
technology will be explored to maximize self-service opportunities for those customers only
seeking information. Cost accounting will be implemented for current planners to adjust fees as
needed and to identify processing efficiencies.
CUSTOMER SERVICE FOR CURRENT PLANNING
1. Processing Current Planning Applications
• Meet 150-day time limits for processing all current planning applications.
• Issue all administrative decisions within 60 days of assignment of complete
application to planner.
• Issue all administrative decision for complete development actions: (sign
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
11
permits, lot-line adjustments etc.); and compete land use actions that do not
require prior notice: [non-visible landscape management abbreviated Surface
Mining Impact Area (SMIA) site plans] within 21 days of assignment (Note:
We expect about 1000 applications next fiscal year).
2. Public Contact
• Counter duty, phone duty, and appointments. Counter planner available 8
a.m. to 5 p.m., Monday through Friday, except Wednesday (8 a.m. to 9 a.m.).
Provide for appointments with individual planners as needed. (Note: We
expect about 5,000 Planning customers next fiscal year.) Provide phone
coverage Monday through Friday; return all calls within 24 hours.
3. Monitoring Conditions of Approval and Assisting Code Enforcement
• Work with Code Enforcement to respond to code complaints and to monitor
conditions of approval for land use permits. Staff: Current Planning and Code
Enforcement
4. Administration
• Implement cost accounting system for current planning section.
LONG RANGE PLANNING
COMMITTED PROJECTS
This list includes projects with either written or verbal agreements to complete, and projects that
have been assigned by the Board of County Commissioners. These projects are funded
through grants or the CDD budget and are the best estimate of what can be accomplished by
existing staff resources.
A. Regional Problem Solving Implementation
1. Implement the Transferable Development Credit (TDC) program.
• Continue purchasing options and TDCs
• Staff TDC Advisory Committee – Assess program and develop strategies,
consider modifications based on USGS Groundwater Study
• Process TDC documents
• Complete deed transactions to assign TDCs to Phase 1
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
12
2. Newberry Neighborhood
• Complete engineering for sewer and water offsite improvements for Phase 1.
• Complete required off site sewer and water infrastructure to serve
• Develop and approve quadrant plan for Phase 1
• Review and approve Tentative Subdivision Plan for Phase 1
• Approve Community Facility Zone Quadrant Plan
• Complete Senior Center lot partition.
• Approve Senior Center Site Plan
• Transfer Senior Center lot to La Pine Seniors Inc.
• Continue working with seniors to fund construction.
3. Complete forestry/landscaping plan ($50,000 Grant funded).
4. Administer National Fire Plan grant ($109,000) to treat fuels and reduce wildfire risk in
the La Pine Newberry Neighborhood. Project will include work from the Heart of
Oregon Corps, the County Juvenile Justice program and private contractors.
5. Seek grant funding or other methods to implement fuel treatment in Neighborhood
Planning area
6. Continue implementing intergovernmental agreements.
7. Continue coordinating with Environmental Health Division on EPA grant and USGS
groundwater model.
• Conduct public education of results of the model
8. Continue implementing public education and involvement.
9. GIS products - continue analysis of RPS program and map production. Staff: Steve
Jorgensen and GIS staff
10. Continue coordination with La Pine Community Action Team (LCAT) Coordination
B. Comprehensive Plan Update
1. Review comprehensive plan, develop work plan with the Planning Commission and
initiate an update of the plan. Goal is reorganize existing plan to make it easier to use
and understand as a written and web based document. The project will not amend
existing goals or policies. Staff: Long Range Planning Staff
2. Amend comprehensive plan to delete Deschutes Basin Resource Committee –
Coordinate with City of Bend
C. Bend UGB Projects
1. Bend Industrial Area. Work with the City of Bend to consider adding industrial reserve
land to the Bend Urban Growth Boundary. Staff: Catherine Morrow and Long Range
Planning
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
13
2. Bend Urban Growth Boundary (UGB) amendment for industrial land includes plan
amendment and zone change. Staff: Catherine Morrow and City of Bend
3. Bend Transportation System Plan (TSP). Work with City staff in adopting and
implementing the new Bend TSP. Staff: Steve Jorgensen
4. Areas of Special Interest (ASI). Work with City staff in adopting codes for ASIs in the
Urban Area Reserve. Staff: Christy Morgan
5. Coordinate with and provide technical assistance and coordination with the Bend
Metropolitan Planning Organization
D. Redmond UGB Projects
1. Redmond Collaborative Planning Effort coordination with City of Redmond, Oregon
Department of Transportation (ODOT), Department of Land Conservation and
Development (DLCD), National Guard, Governor’s Office and BLM. Staff: George Read
and Steve Jorgensen
2. Assist with public process of City’s Urban Reserve Study and change County codes to
implement changes. Staff: Catherine Morrow
3. Redmond Urban Growth Boundary (UGB) amendment - expansion for additional
residential lands.
4. Assist Redmond in addressing and street naming update. Staff: Ed Pecoraro and GIS
E. Sisters UGB Projects
1. Coordination of adoption of new Sisters Urban Area Comprehensive Plan. Staff:
Catherine Morrow
2. Sisters Community Action Team (CAT) Trail subcommittee.
G. Process Citizen and County Initiated Code Text Amendments
1. These include changes to land use regulations to fix problems, clarify regulations and
allow new uses. This averages about 8-10 amendments each year. Staff: Current and
Long Range planners
H. Home Occupations
1. Complete Board hearing as and adoption of Planning Commission recommendation for
changes to Home Occupation regulations in Title 18.
J. 2003 Legislative Session
1. Prepare for and participate in the legislative session regarding land use issues, monitor
possible impacts on the county and respond as directed by the Board of County
Commissioners. Staff: George Read
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
14
K. Discharge of Firearm Restricted Areas
1. Continue to assist the public in the process of forming of Discharge of Firearms
Restricted Areas. Staff: Doreen Blomé
L. Exclusive Farm Use Zone Update.
1. Amend Exclusive Farm Use Zones (DCC Chapter 18.16) for consistency with Oregon
Revised Statutes and Administrative Rules.
M. Bureau Of Land Management (BLM)
1. Continue participation in Upper Deschutes Management Plan Issue Teams. Staff:
Catherine Morrow, Steve Jorgensen and George Read
HISTORIC & CULTURAL RESOURCES PROGRAM – PAT KLIEWER
1. Meet Requirements for Certified Local Government (CLG) for Historic Resources.
• Process applications for administrative or Landmarks Commission review for the
properties on the County and Cities Goal 5 Inventory of Historic and Cultural
Resources (including properties on the National Register for Historic Places).
• Write staff reports and decisions.
• Coordinate with City Planning and Building Departments.
• Staff Landmarks Commission.
• Prepare for monthly commission meetings, write media information, write
meeting minutes, prepare Commissioner’s meeting packets and prepare public
notices.
• Implement Chapter 23.40.060 of the County comprehensive plan, Historical and
Cultural and Chapter 2.28 of the County Code and Historic ordinances for Bend
Redmond and Sisters.
• Conduct training for new Landmarks Commissioners and current planning staff.
• Advise property owners about alterations to historic sites and structures.
• Administer $22,000 CLG grant including historic resource inventory for Sisters
and preparation of a development guideline manual for the Bend Old Town
Historic District.
2. Continue to add and update historic preservation program information on the CDD
section of the county web site. Create maps of historic sites and areas for county web
site.
3. Continue to seek financial assistance as a certified local government and from other
sources.
4. Develop and execute new intergovernmental agreements (IGA) with cities on historic
resources planning.
5. Update County comprehensive plan chapter on Historic Resources.
6. Continue review of buildings in Sisters for “Western Theme.”
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
15
7. Process new National Register applications when applied for by the owners of the
property.
8. Establish list of local businesses that can provide services and products that are specific
to preservation of historic resources.
9. Work with the County Building Services and Property Management Departments to
improve cooperation and communication.
10. Conduct workshops for county and city planners and building officials to educate them
on the National Register Requirements, Section 106 requirements, Goal 5 requirements,
and the role of the State Historic Preservation Office and the Landmarks Commission.
11. Continue survey of historic resources in Deschutes County (2,930 to date).
12. Develop a salvage program for historic house and building parts.
13. Assist Redmond with railroad depot issues and decisions.
TRANSPORTATION PLANNING PROJECTS – STEVE JORGENSEN
1. Coordinate road issues with BLM and Forest Service – Urban Interface plans.
2. Work with City of Bend staff in adopting a County Comprehensive Plan amendment and
Zoning amendments to recognize an updated Bend Airport Master Plan.
3. Prepare an environmental assessment to create a new secondary access road to the
Lazy River South subdivision pending land owner cooperation.
4. Seek grant funds for the next planning phase of the La Pine Airport Feasibility Study.
5. Work on a Regional Problem Solving project to develop a transportation corridor for a
new road solution to the South Redmond Collaborative Planning Process.
6. Work with the Road Department to adopt a new County road standards and
specifications document, including a traffic impact analysis/study policy and procedure.
7. Work on ODOT-funded refinement plan projects and other ODOT funded projects, as
they become available or needed and funded. Projects may include planning for the
Sunriver and Quarry Road interchanges and Wickiup Junction Bypass and railroad
crossing.
8. Work with the County Bicycle and Pedestrian Advisory Committee to revise the 1998
Transportation System Plan (TSP)-version of the County Bike and Pedestrian Plan and
create a new GIS-based regional bike guide.
9. Provide comments and expertise to current planning.
10. Seek grant funding and work with the Road Department to develop a storm water
management plan for the La Pine Urban Unincorporated Community
11. Work with City of Bend on Public Transit Implementation
12. Work on partition plans for initial phase of RPS Newberry Neighborhood.
13. Continue to pursue opportunities for grant funding for transportation projects. Prepare
and administer grants as needed.
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
16
14. Committee Assignments:
a. Deschutes County Bicycle and Pedestrian Advisory Committee (staff
facilitator):
b. La Pine Transportation Advisory Committee
c. Bend Transportation Technical Advisory Committee (T-TAC)
d. Bend Traffic Safety Committee
e. City of Bend Ad-hoc Airport Advisory Committee
f. South Redmond Collaborative Planning Committee
g. Commute Options Working Group
h. Bend MPO Technical Advisory Committee
GENERAL
COMMITTEE ASSIGNMENTS
Intergovernmental and Interagency Coordination by staffing advisory committees and
commissions as follows:
1. County Planning Commission: Staff as needed
2. Staff Liaison with urban areas: Planning Staff
3. Project Impact: George Read
4. Deschutes River Stewardship Team:
5. Deschutes River Mitigation & Enhancement Committee:
6. Code Review Committee: Damian Syrnyk
7. Employee Benefits Advisory Committee: Tom Anderson
8. OPRAA Committee (Outstanding Performance Recognition and Achievement
Award): Lori Furlong
9. FEMA: Emergency Food & Shelter Board:
10. BLM Upper Deschutes Management Plan, Transportation Issue Team: Steve Jorgensen
11. BLM Upper Deschutes Management Plan, Land Ownership Issue Team: Catherine
Morrow
12. Sisters CAT Trail Committee - Steve Jorgensen
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
17
13. BLM Upper Deschutes Management Plan, Social and Economic Committee: George
Read
14. BLM Upper Deschutes Management Plan, Intergovernmental Advisory Committee:
Catherine Morrow
15. Deschutes County Bicycle and Pedestrian Advisory Committee (staff facilitator):
Steve Jorgensen
16. La Pine Transportation Advisory Committee: Steve Jorgensen
17. Bend Transportation Technical Advisory Committee (T-TAC): Steve Jorgensen
18. Bend Traffic Safety Committee: Steve Jorgensen
19. City of Bend Airport Advisory Committee: Steve Jorgensen
20. Bend Development Board Transportation and Parking Advisory Committee: Steve
Jorgensen
21. Commute Options Working Group: Steve Jorgensen
22. Clean Air Committee Coordination: Cyndi Smidt
23. Restricted Shooting Areas: Doreen Blomé
24. Land Conservation Development Commission (LCDC) Local Officials Advisory
Committee: George Read
NON COMMITTED PROJECTS
Includes projects without available staff time or funding at this time. These projects will be
started when committed projects are completed if staff time and funding are available, based on
the priorities established by the Board of Commissioners.
1. Update Management Agreements with BLM, USFS, other agencies and Special
Districts. These were last drafted in 1981 and are out of date and not being followed.
The Planning Division will seek Planning Commission advice on the level of review the
County should conduct on projects within public lands.
2. Amend Landscape Management (LM) and Flood Plane (FP) Zones to be consistent with
Federal Wild and Scenic River Plan. Amend LM to regulate vegetation removal and
amend fill and removal to favor bioengineering over other bank stabilization methods.
3. Develop Rimrock Setback and Design Review standards in the Urban Reserve by
working with the City of Bend.
4. Amend Open Space Conservation Zone map to make boundaries consistent with
property boundaries and federal boundaries for Wilderness and National Monument
areas.
5. Enact new ordinance standards to address Goal 5 rule amendments relating to the
definition of “local significance” regarding aggregate.
Community Development Department
Work Plan 2003-2004
November 15, 2013 - 11:55 AM
18
6. Complete review of surface mining sites designated as “1B.”
7. Analyze Landscape Management Zone through a Goal 5 process to determine what
areas are significant scenic corridors and review protection standards.
8. Amend Comprehensive Plan and Title 18 to make Flood Plain Zone a combining zone.
9. Participate in proactive interagency enforcement of river code violations in South
County.
10. Inventory, map & monitor Conservation Easements held by Deschutes County.
11. Title 18 Updates and Amendments. This project involves amending the text of Title 18
of the County Code, the Deschutes County Zoning Ordinance. The project may include,
but is not limited to the following amendments:
• Corrections
• Changes as a result of rulemaking, such as updating cluster development standards
and Multiple Use Agricultural and Rural Residential zones to address Goal 14 rural
residential rule changes
• Changes resulting from Current Planning Staff's ongoing review of land use
applications, such as clarifications and improvements."
• Completion of individual or groups of amendments may occur as staff time becomes
available.
12. Adopt an ordinance to regulate events such as outdoor concerts, fairs, and exhibits.
13. Update the Landscape Management comprehensive plan designation and zone
boundaries for certain LM roads.
14. Cleanup the Goal 5 inventory mineral & aggregate site database.
15. Scan Goal 5 surface mining files to place information on the web page linked to accurate
maps.
16. Compile a database of all County owned conservation easements and conditions of
approval for river properties and map on the GIS.
17. Explore options for better coordination with regulatory authorities for wetland protection.
Work with agencies to prepare a public handout to explain jurisdictional responsibility in
wetland protection and regulation.
Deschutes County
Community Development Department
Accomplishments – Year 2002
♦ Coordinated Services and Administration
♦ Code Enforcement
♦ Geographic Information Systems (GIS)
♦ Building and Safety
♦ Environmental Health
♦ Current Planning
♦ Long Range Planning
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
2
COORDINATED SERVICES AND ADMINISTRATION
The Community Development Department Director and Operations Manager manage
the operations and systems of the Community Development Department (CDD). This
includes satellite offices in Redmond and La Pine as well as the Bend office. There are
10 Permit Technicians who serve customers, handle phone calls and process related
paperwork in support of each CDD division. In addition, CDD has an Administrative
Supervisor, an Administrative Secretary, a Senior Secretary and a part time Secretary
who provide support to all divisions.
CUSTOMER SERVICE
1. Customer waits in CDD offices remain short and general satisfaction remains
high, as indicated by customer surveys (following).
Customer Service Questionnaire
Statistics
# Returned Efficiency Courtesy Knowledge Handouts Processing Service
Compared
to
Elsewhere
Overall Yearly
Time Service Average
July - Dec 1996
45 4.37 4.75 4.44 4.19 3.81 4.44 4.49 4.36
Calendar Year 1997
155 4.50 4.72 4.48 4.21 3.91 4.21 4.44 4.35
Calendar Year 1998
121 4.58 4.78 4.59 4.02 3.73 4.07 4.29 4.29
Calendar Year 1999
107 4.58 4.65 4.60 4.23 4.17 4.53 4.53 4.47
Calendar Year 2000
78 4.63 4.68 4.59 4.24 4.10 4.39 4.47 4.44
Calendar Year 2001
80 4.80 4.90 4.81 4.47 4.47 4.85 4.78 4.73
Calendar Year 2002
89 4.65 4.80 4.70 4.59 4.42 4.74 4.51 4.63
2. Developed and implemented all systems and procedures associated with the
assumption of the City of Redmond Building program. Components included a
tailored permit system; a new format for inspection comment entry and inspection
requests (coordinated with County requests) and a new automated billing
system.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
3
3. Completed scanning of the historical CDD property files in February 2003. This
completed a monumental task began in May 2000. Staff scanned nearly 500,000
separate pages of historical permit, land-use and septic records in order to make
them readily accessible to all County staff and subscribers of the Local Area
Virtual Atlas (LAVA) system. Soon they will be available to the general public
once Information Technologies has completed work on security measures
designed to protect the archived images from unauthorized modification.
4. Began and made significant progress on scanning other CDD paper documents,
including properties not addressed, Code Enforcement and Long Range
Planning files.
5. Completed an update and standardization of all handouts.
6. Automated road classification data in order to improve the ability of Permit
technicians to determine whether or not an applicant requires a Road Access
permit.
7. Converted historical CDD microfiche records to digital format, including the
implementation of an interim access system. We are in the process of merging
digital records with the scanned image database.
8. Further automated the contracted function of outgoing mail by streamlining the
importing and electronic filing of mailed letters in the scanned image database.
9. CDD was represented in the development of revised Economic Development for
Central Oregon (EDCO) goals & mission. CDD, through this organization,
assisted in the creation of new development, jobs and economic diversification
within the County.
10. Developed a pilot program for Correction Notices issued within the electrical
program. The new program utilizes the permit system to monitor the 20-day
correction period and generates automated letters if the period elapses without
correction, taking the burden off inspectors to have to remember to follow up.
11. Expanded and redesigned the customer lobby and permit technician area in the
Redmond CDD office to make them more functional and comfortable for both the
public and the Techs.
12. Began assisting the City of Redmond with address/road name assignment and
problem area correction. Negotiated an Intergovernmental Agreement to cover
this service.
PERSONNEL AND ADMINISTRATION
1. Continued the provision of tailored support to Building, Environmental Health,
and Planning Division goals.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
4
2. Continued to improve team building and internal CDD communication and
training opportunities by conducting bi-monthly focused training sessions on code
changes, new policies and procedures, and other topics of timely interest.
3. Completed redesign of the CDD lobby to enhance customer interaction from the
perspective of both the customer and counter staff by installing new counters,
which provided substantially more room and comfort for both.
4. Re-designed the space vacated by the County Surveyor’s office to include a new
conference room available to all County departments, space for County
Geographic Information Services (GIS) and Web operations, and the
departmental GIS section.
5. Expanded career opportunities for Permit Technicians through the development
of a Senior Permit Technician classification.
6. Continued organization of CDD‘s archived files, including both an intermediate
plan for immediate enhancement of assigned space in the Kidnastics building,
moved files to new location and initiated a long-range plan for CDD’s section of
the planned County Archive Center.
7. Expanded the CDD employee safety program by augmenting existing staff
meeting discussions and intranet reporting with stand alone safety committees,
hazard identification training and accident investigation practices.
CODE ENFORCEMENT
The Code Enforcement program consists of a Code Enforcement Technician and a Law
Enforcement Technician from the Sheriff’s department, supported by CDD management
and the CDD operating divisions. Code Enforcement is responsible for investigating
code violation complaints with the overriding goal of achieving voluntary compliance. If
necessary, Code Enforcement may issue citations for prosecution in District Court.
1. Over the past year, the number of new code enforcement cases has decreased
by nearly 20%. It is likely that at least part of this decrease is due to the higher
volume of cases the division is able to process, which reduces the pool of
potential new cases. In addition to elimination of the case backlog, which existed
prior to 2001, the division has proactively generated new cases, which have also
been processed. It is therefore likely that there are fewer code enforcement
problems to correct. Further, word has spread that the County has become more
proactive in identifying cases, and therefore citizens are likely more diligent in
obtaining permits, obeying land use laws and maintaining properties.
2. Continued analysis of the case process from filing to resolution by developing a
new statistical format for reporting of case status.
3. Further utilized the Deschutes Information Access Line (DIAL) system to aid in
closing and preventing code enforcement cases. Permits without final inspection
are now highlighted and agricultural exemption permits now include language
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
5
reinforcing the fact that the structures can only be used for agricultural purposes
without first obtaining a building permit.
4. Continued to investigate financial assistance program for enforcement cases
involving high cost repairs of septic systems by currently working with
Environmental Health staff to gain access to a new state program through the
Department of Environmental Quality.
5. Continued to investigate feasibility of other proactive means of identifying
potential code violations by new methods of generating cases include follow-up
on expired electrical permits as well as correction notices which have passed the
20-day compliance limit, projects where an original structure was required to be
removed, and expired temporary use permits. In the last category, medical
hardship Temporary Use Permits (TUPs) were a significant area of focus. All
medical hardship TUPs back to 1996 were examined, resulting in 41 pre-code
enforcement resolutions and 3 actual cases.
6. Worked with legal counsel to establish firm process for proceeding with difficult
cases. Processed two cases through the injunction stage of enforcement.
7. Made significant progress in scanning historical code enforcement case files. In
addition to scanning all new case documentation, staff worked in reverse
chronological order in scanning case files back to 1999.
8. Completed an extensive re-organization of archived code enforcement files in the
archive storage facility for ease of access and compliance with legal
requirements.
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
In addition to supporting mapping and geographical analysis needs of each of the
operating divisions in CDD, the GIS program is responsible for the development and
maintenance of the county's digital spatial database and for providing state-of-the-art
mapping and data services to local governments, citizens, and businesses.
1. Continued to train CDD employees, both individually and in groups, on expanded
use of the LAVA program.
2. Developed a simplified version of the new Public Access system, including a
user-friendlier version of the food handler-testing program.
3. Continued work on the Address Project (system for correction of street/address
problems and rapid property location), including the completion of phase three
(Black Butte Ranch/Camp Sherman). Transferred completion of the project to the
Information Technologies department and worked with the new IT GIS
Technician on completion of phase four (greater Redmond area).
4. Initiated customer based program for providing CDD electronic information by
forming a working group to determine customer needs.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
6
5. Developed enhanced linkages between the GIS and Permit systems, which
allowed field personnel to plot and route daily inspection workload.
6. Continued to assist in analysis and future marketing of the New Neighborhood
associated with the Regional Problem Solving (RPS) project.
7. Developed a new system for the CDD website which displays pending land use
applications. System displays pertinent information, location, and application
status.
8. Completed other enhancements to the CDD Internet website:
a. Fire Defensible Areas webpage
b. Drinking Water Program webpage
c. Unincorporated Community web pages
d. RPS webpage update
9. Completed enhancements to the CDD Intranet website including:
• News updates
• Linked new updates to calendar
• Expanded help system-more user friendly
10. Provided extensive assistance to County management in planning for future
space needs of County government (Omni Group contract).
11. Assisted in the preparation of coordinated population forecast figures through
population modeling and build out projection.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
7
BUILDING SAFETY
The Building Official Dennis Perkins, 2 Assistant Building Officials, 15 Building safety
Inspectors and Support Staff provide construction plan review, consultation and
inspection to assure compliance with nation and state building codes. Deschutes
County's Building Safety Division interprets and enforces the State mandated Building
Codes for the people of the community through a process of education and a clear and
fair application of the Specialty Codes.
CUSTOMER SERVICE
1. Successfully assumed the City of Redmond Building Program
2. Participated with the Central Oregon Builders Association (COBA)
• Deschutes County Building Safety Division has been an active member of
the Central Oregon Builders Association since 1987. CDD, COBA staff
and membership met monthly to discuss mutual issues.
• We participated in the annual Home and Garden Show with an
information booth.
• The County Building official attended a number of COBA general
membership meetings and was the featured speaker at one meeting.
• The Building Official also attended the Oregon Building Industry
Association State meetings as a State Director for COBA.
3. Implemented Electrical Cross Training Program
• The Building Safety Division has completed the training portion of an
electrical cross training program resulting in two who have tested and
obtained a certificate to inspect 1 and 2 Family Dwelling Electrical
installations.
4. Worked with Rural Fire Protection Agencies
• Steps were made to improve our working relationship with the local Fire
Marshals. Policies on working together are being developed and
implemented.
• A Building Safety Division Plans Examiner has been included on a
committee to implement the La Pine Rural Fire Protection Districts
Strategic Plan Goal #5.
5. Continued Inspector and Electrician Continuing Education
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
8
• Quarterly meetings are ongoing with the Central Oregon Inspectors and
Electricians.
• The State Chief Electrical Inspector has addressed the local industry
three times and provided code related credits.
6. Enhanced public awareness for code changes
• The Deschutes County Building Safety Division has been instrumental in
providing a number of community education offerings.
• This year is a code change year and an outreach to local contractors has
been made to make everyone aware of the changes that we all will face.
• Provided notification on web page with resources to obtain code changes
7. Standards for plan review and field Inspectors
• The Deschutes County Building Safety Division has been able to meet its
stated goal of 10-day plan review turn around on simple plans, and field
inspections provided within 24 hours.
PERSONNEL AND ADMINISTRATION
1. Participated in rule writing at State level
• Building Safety Division staff have been active throughout this past year
with various State committees, to help in the rule interpretation, and
development process.
• Contracts have been made with other jurisdictions.
2. Provided staff for contracts with other jurisdictions
• Hired to provide its services in the Lake and Jefferson Counties and in the
City of Redmond.
• The State of Oregon has requested that the Building Safety Division staff
provide electrical field inspections in two of their jurisdictions. This extra
work is being done in conjunction with daily duties, and has been a help
in absorbing slow down periods.
3. Developed an appeal form
• An appeal process has been developed and implemented. This process
has benefited both the public and staff in allowing for a formalized division
process.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
9
ENVIRONMENTAL HEALTH
LICENSED FACILITIES
• Attained 98% inspection rate for food service facilities under new Federal
Drug Administration (FDA) Food Code. This exceeded the set goal of
80% inspection rate.
• Coached the staff through the new Food Code changes through a series
of hypothetical situations and interpretation questions.
• Met or exceeded the goal of a two-week turn around time on restaurant
plan reviews.
• Attained 99% inspection rate for swimming pools/spas, tourist facilities,
and recreational vehicle (RV) parks.
• Integrated new Food Code changes into restaurant and mobile unit plan
review packets.
• Continued “Food for Thought” newsletter on the new Food Code
changes.
• Hosted a workshop for swimming pool/spa operators that was attended
by 45 local operators. Received very good reviews on the workshop. To
continue on annual basis.
• Hosted regional workshop and problem solving meeting for Eastern
region sanitarian on the new FDA Food Code. To continue on annual
basis.
• Continued to receive positive feedback from the restaurateurs on the
sanitarians inspection questionnaires.
• Implemented the FDA Food Code for school food service facilities in the
local school districts for Department of Education adoption of the 1999
food code.
• Maintained a 100% inspection rate for all school districts.
• Developed and worked collaboratively on the new program for Inside
Deschutes County on the new laws effecting restaurants regarding the
1999 Food Code revisions.
• Conducted 1859 licensed facility inspections. (1762 in 2001)
• Tested 2700 food handlers (82% by computer).
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
10
WATER PROGRAM
• Continued to provide technical support for public water systems
• 45 Emergency Plan Reviews
• 7 Surveys
• 5 Total Coli form follow-ups
• 2 plan reviews
• Improved the compliance with state standards for a number of problem
systems and brought 45 systems into full compliance with State drinking
water standards.
• Created a new G.I.S. database that improved the County’s water system
database.
• Established a local contact in the Environmental Health Division to better
serve local operators during emergency ‘alerts’. This will streamline the
contact procedures for violations and alerts.
• Adopted a new planning ordinance to address the use of irrigation ditch
water for private residence drinking water source.
• Improved the communication and integration between the water program
requirements and licensed facility inspections.
EPIDEMIOLOGY
• Improved and integrated communication between the Environmental
Health Division (Sanitarians) and the Health Division (Nurses) to better
understand each other’s jobs and responsibilities.
• Coordinated and continued to cross train with new communicable disease
Nurse on the food borne diseases investigation procedures.
• Environmental Health staff (Eric Mone) worked collaboratively with the
new Nurse on 4 outbreak investigations (2 were confirmed outbreaks of
the Norwalk virus)
• Hosted a local rabies workshop for veterinarians and police workers.
• Established a member on the West Nile Virus Team. This team is working
on the development of information for public dispersal and the control
committee guiding the response to this public health threat.
• Received and responded to 68 food borne illness complaints.
• The Environmental Health Division continued to provide this valuable
Public Health Investigation service with no fees collected from the general
public to offset the commitment of staff resources on these projects.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
11
ONSITE SEWAGE
• 516 Site Evaluations finaled (562 in 01)
• 1,133 Septic Permits finaled (1075 in 01)
• 3,916 Inspections performed
• Exceeded our turnaround time goals. The median turnaround time was 6
work ing days for Septic Permits and 7 working days for Site Evaluations.
• Prepared and delivered Installers Newsletters in December 2002 and
April 2003.
• Implemented plan for disposal of sand filter remnants thus completing the
transition of Sisters on-site septic systems to sewer.
NATIONAL ON-SITE SEWAGE DISPOSAL DEMONSTRATION GRANT
• Installed remaining 9 innovative systems.
• Installed 3 lysimeters (only 1 worked).
• Developed sampling plans and schedules for the nine new
systems.
• Collected and processed 1900 sample sets on groundwater and
innovative systems.
• Gathered field observations and collected water quality samples for
laboratory analysis. Ongoing data analysis for system
performance.
• Analyzed preliminary performance for the earliest installed
innovative systems.
• Completed Operation & Maintenance Advisory Committee Report
and presented findings to Commissioners in a Public meeting in La
Pine.
ADMINISTRATION
• Supervisory Sanitarians assumed duties and responsibilities of retiring
Environmental Health Director.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
12
CURRENT PLANNING
The Planning Division consists of 15 employees, managed by two Principal Planners.
The Current Planning section includes a Principal Planner, Kevin Harrison, five
Associate Planners, three Assistant Planners and one full-time and one part time
Secretary. The Current Planning section handles individual land use applications, zoning
review and sign-off for building and septic permits as well as provides information to the
public on all land use related issues. The section is also responsible for all addressing
and road naming in the rural County.
CUSTOMER SERVICE
The current planning section received 1,144 land use applications in the year 2002. This
compares with 1,005 applications for the year 2001, a 14% increase, and 1,130 in 2000.
There were 13 appeals filed in the year 2002. This compares with 22 appeals in the
year 2001, a decrease of 41%, and 13 in 2000.
There were 28 applications reviewed by the County Hearings Officers in the year 2002.
This compares with 42 in the year 2001, a 33% decrease, and 35 in 2000. Three
decisions were appealed to the Board of County Commissioners in 2002. This
compares with 12 appeals in 2001, a 75% decrease, and 6 appeals in 2000.
There were no appeals to the Land Use Board of Appeals (LUBA) in 2002. This
compares with 5 appeals to LUBA in 2001, and 2 appeals in 2000.
The current planning section met with 4,746 customers in 2002. This compares with
4,604 customers in 2001, a 3% increase, and 4,979 customers in 2000.
ORDINANCE AMENDMENTS
1. Current planners worked on 9 applicant or County initiated text amendments to the
County code as follows:
• Amend La Pine Business Park and Industrial Districts to set new building
height limitations.
• Amend Wickiup Commercial/Residential District to increase building size
limitations.
• Review Home Occupation ordinance.
• Amend La Pine Residential District regarding lot coverage and setback
standards.
• Amend La Pine Industrial District regarding parking requirement.
• Amend bonding requirements for curbs within the La Pine Urban
Unincorporated Community (UUC).
• Review Forest Zones for compliance with 1997, 1999 and 2001 legislative
amendments.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
13
• Amend Site Plan Review chapter to address shopping complexes,
setbacks and parking location.
• Amend the Comprehensive Plan and Zoning Ordinance to provide for a
new sewage treatment facility at Oregon Water Wonderland.
SPECIAL ASSIGNMENTS
1. Provided staff assistance to the Deschutes County Planning Commission, Mitigation
and Enhancement Committee, Clean Air Committee and other groups and
organizations.
2. Monitored and participate in the relicensing of Pacific Power and Light (PP&L) and
formulation of the Deschutes Ground Water Mitigation Rules.
3. Assisting the local classification committee implementing the rules associated with
SB 360 protecting the community from wildfire.
PROJECTS
1. The address committee and Project Impact continued to work to create countywide
address coordination and an address data layer in the GIS.
2. Staff and the Board of County Commissioners continued to review and modify rules
pertaining to wireless telecommunications facilities.
ADJUSTMENTS TO STAFFING
1. Reduced staff by one planning full time employee (FTE) and replaced vacant senior
planner position with an associate planner. Most recently a ½ time secretary has
been added to assist with increasing workloads.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
14
LONG RANGE PLANNING
Long range planning consists of planning for the future needs of the County and
updating the County comprehensive plan and zoning regulations. Principal Planner,
Catherine Morrow, manages the Long Range Planning program. The Long Range
Planning team assisted by Support Staff includes: Steve Jorgensen, Senior
Transpiration Planner; Damian Syrnyk, Senior Planner; Pat Kliewer, Historic and Cultural
Resources Planner; and Christy Morgan, Assistant Planner.
PERIODIC REVIEW
1. Completed Periodic Review and obtained acknowledgement from the Land
Conservation and Development Commission. Required zoning and Comprehensive
Plan amendments included:
• Adoption of Rural Service Center Zone amendments of Wildhunt
and Whistlestop
• Adoption of a Rural Commercial Zone and plan designation
• Adoption of a Rural Industrial Zone amendments
• Adoption of Rural Service Center zone for Brothers, Millican,
Alfalfa and Hampton
IMPLEMENTATION OF REGIONAL PROBLEM SOLVING
1. Implementation of Transferable Development Credit (TDC) Program.
• Created computer based tracking and document management system for
TDCs
• Developed legal documents for implementing program
• Conducted analysis of eligible lots
• Mailed information and offers to purchase options to 300 property owners.
• Purchased TDCs or options for over 20 TDCs
• Established and appointed Transferable Development Credit Review
Committee
• Amended Title 15 regarding Transferable Development Credit Program
2. Obtained a $25,000 Community Investment Board (COCIB) grant to prepare a
quadrant plan for the Community Facilities Zone and a site plan for the La Pine
Senior Center. Consultants held a public workshop and prepared the draft quadrant
plan.
3. Obtained $35,000 COCIB grant funding for La Pine Sewer Engineering
4. Obtained $10,000 COCIB grant funding for La Pine Stormwater Management Plan.
5. Prepared and obtained approval for a six-lot subdivision in the La Pine Neighborhood
Planning Area.
6. Selected a surveyor to complete the survey to finalize the plat for a 6 lot subdivision
creating the first phase and Completed land survey of County owned land purchased
from the BLM for the La Pine Neighborhood Planning Area.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
15
7. Issued a Request for Qualifications for a developer for Phase 1 of the Neighborhood
Planning Area. Negotiated with three respondents.
8. Prepared a Forest Management Plan for the Neighborhood Planning Area under a
$50,000 National Fire Plan Grant.
9. Coordinated with the State Community Solutions Team.
10. Worked with La Pine Seniors to facilitate planning and design and Community
Development Block Grant application for new La Pine Senior Center.
PLANNING COMMISSION
1. Served as staff for Deschutes County Planning Commission.
2. Processed citizen and County initiated code text amendments. These include
changes to land use regulations to fix problems, clarify regulations and or allow new
uses:
3. Developed annual work program for the Planning Commission.
4. Increased public awareness of Planning Commission activities through updates on
County Web page.
5. Completed the following Comprehensive Plan and Zoning code amendments:
• Amended the Bend Urban Area Reserve for destination resorts
• Amended Title 15 to prohibit use of irrigation water for domestic use and
require hookup to water district facilities.
• Amended Title 18 amendment to clarify rural road standards
• Amended Title 23 for Regional Problem Solving
6. Completed Planning Commission review of updates to Chapters 18.36 and 18.40 of
the Zoning Ordinance, Forest Use 1 and 2 Zones, to include changes in state law
and administrative rules from 1995. Planning Commission made recommendation to
Board of County Commissioners to adopt proposed amendments.
7. Obtained Planning Commission recommendation to Board of Commissioners on
proposed amendments zoning ordinance for home occupations
COORDINATION WITH OTHER JURISDICTIONS
1. Obtained an $11,000 technical assistance grant from DCLD to prepare a coordinated
population forecast. Coordinated with Bend Redmond and Sisters to prepare the
forecast. Conducted a public hearing before the Planning Commission and Board of
County Commissioners.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
16
2. BEND
• Monitored city periodic review work tasks for Goal 5 and areas of special
interest
• Assisted City on update of Destination Resort mapping in urban reserve
area
• Served on the Metropolitan Planning Area (MPO) advisory Committee.
MPO was approved by the state
3. REDMOND
• Redmond Area Collaborative Planning Project – Multi agency, grant
funded planning for south Redmond transportation corridor.
• Participated in Redmond Urban Reserve Planning Technical Advisory
Committee
4. SISTERS
• Participated in the Sisters Comprehensive Plan update by attending
advisory committee meetings
5. BUREAU OF LAND MANAGEMENT (BLM)
• Participated on three Issue Teams for the Upper Deschutes Management
Plan
OTHER
1. Committee Participation:
• Provincial Advisory Committee (United States Forest Service (USFS)
and BLM) – Dave Leslie
• County Code Review Committee – Damian Syrnyk
• Employee Benefits Advisory Committee (EBAC), and Outstanding
Performance Recognition and Achievement Award (OPRAA) Committee -
Dave Leslie
• Bureau of Land Management Upper Deschutes Management Plan Issue
Teams and Intergovernmental Advisory Committee – Catherine Morrow,
Steve Jorgensen, George Read
2. State approved La Pine as a Distressed Community based on information and maps
submitted by Community Development Department.
3. Assisted in preparation of $600,000 Community Development Block
Grant for La Pine Senior Center:
4. Assisted with Environmental Protection Agency grant project for experimental on-
site sewage disposal systems and the US Geological Survey Groundwater Study of
South Deschutes County.
5. Maintained Historic web page of the Long Range Planning web site and updated
County Intranet site with news items.
6. Continued staff assistance to citizens and federal, state and local agencies in
resolution of problems related to No Shooting Districts
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
17
TRANSPORTATION PLANNING
1. Provided County representation and assistance to:
• Commute Options Working Group
• Bend Airport Advisory Committee
• South County (La Pine) Transportation Advisory Committee
• Deschutes County Bicycle and Pedestrian Advisory committee
(staff facilitator
• Bend Development Board (BDB) Transportation and Parking
Committee
• County Planning Commission: as needed
• Bend Transit Technical Advisory Committee
• Bend Transportation Technical Advisory Committee
2. For the Regional Problem Solving Project (RPS), provided Neighborhood Planning
Area subdivision designs and phasing
3. Continued working with the County Bicycle and Pedestrian Advisory Committee on a
new regional bike guide and a canal trail linking Bend and Smith Rock State Park.
4. Managed the consultant who prepared a feasibility study for a potential new general
aviation airport in the La Pine area. Presented the final study to the Board of County
Commissioners.
5. Assisted the City of Bend in developing a Public Transit Transition Plan to convert
the exclusively senior/disabled Dial-A-Ride system to general public access as well.
6. Worked with the Road Department to complete a new rural road standards and
specifications document. Also, completed work on a preliminary 3-year Road Capital
Improvement Program (CIP) project listing
7. Worked with City of Redmond and the BLM on a Regional Collaborative Planning/
Community Solutions Team project between Bend and Redmond, as well as
additional analysis relating to secondary access to the County Fairgrounds and
future connections to the Huntington Ranch development.
8. Worked with the City of Bend and the Federal Aviation Administration (FAA) to
update the Bend Airport Master Plan and Airport Layout Plan.
9. Updated, enhanced and maintained the CDD Transportation Website.
10. Provided comments and expertise to Current Planning staff.
HISTORIC PROGRAM
1. Obtained a $22,000 grant from SHPO for the following:
• $3,000 operation of the Certified Local Government Program
and Historic Landmarks Commission
• $11,000 for City of Sisters property inventory.
• $8,000 for development of a guide for property in the
Bend Old Town Historic District. Processed applications for alterations
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2002
6/1/21
18
to historic properties. Prepared staff public notices, conducted Landmarks
Commission public hearings and issued decisions.
2. Administered the Certified Local Government Program including
staffing the Landmarks Commission and processing administrative
and Landmarks Commission decisions
• Bend – 33 applications
• County - 1 application
• Redmond – 1 application
• Sisters – 2 applications
3. National Register Listing
• Added two properties in Bend
• Processing or assisting on 24 applications (Bend - 12, Redmond - 2,
Sisters - 3, County – 7)
4. Bend Old Town Historic District
• Assisted as staff to the Bend Historic Code Update Committee.
• Provided research and information to property owners in District
• Provided press releases and interviews to media on Historic District
• Worked with City staff on code issues and procedure for processing
applications in District
5. Media and Public Information.
• Wrote numerous press releases and participated in interviews
with all media
• Met with Bend Development Board
• Met with Deschutes County Pioneer Association
• Maintained Historic Web Page
6. Helped consultants and Oregon Department of Transportation
(ODOT) staff to complete Federal Section 106 forms for ODOT
Redmond Bypass Project
7. Provided research and information about history and historic structures to:
• Public
• Consultants
• Regional Housing Authority
• Water Resources Department
• US Army Corps of Engineers
• Irrigation Districts
• Bend Development Board
• County and City Departments