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HomeMy WebLinkAbout2002-2003 Work Plan & 2001 Accomplishments DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT WORK PLAN 2002 - 2003 Coordinated Services and Administration Division Building Division Environmental Health Division Planning Division Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 2 COORDINATED SERVICES AND ADMINISTRATION DIVISION The Community Development Department Director and Operations Manager manage the operations and systems of CDD. This includes satellite offices in Redmond and La Pine as well as the Bend office. There are 10 Permit Technicians who serve customers, handle phone calls and process related paperwork in support of each CDD division. In addition, CDD has one Administrative Supervisor and two full-time Secretaries who provide support to all divisions. CUSTOMER SERVICE 1. Complete scanning of the historical CDD property files by August 2002. Begin implementation of imaging other CDD paper documents, including properties not addressed, Licensed Facility, Code Enforcement and Long Range Planning files. 2. Continue improvements to quality customer service of the past, including analysis of ways to improve turnaround times and decrease customer waits. Benchmark other jurisdictions for best practices. Chart permit process and analyze for efficiency improvements. 3. Continue to update and standardize all handouts and make them readily available to the public. Complete Plot Plan guidelines within six months. 4. Explore expanding hours of operation to include a 7:00 or 7:30 am opening, through flex scheduling opportunities. 5. Improve opportunities for inspection requests, including taking requests up until 7:00 am the day of the requested inspection, and providing for on-line requests over the Internet. 6. Develop strategic plan on utilizing new Internet technology for improvements to CDD customer service and operational efficiency. Elements to include: • E-Commerce: On-Line food handler tests, permit or land use applications, purchase of GIS products, informational requests requiring fee payment, etc. • Field Communication: Ability of field personnel to access resources, including LAVA, scanned records and the CDD permit system. • Other Services: Evaluate each specific service provided by CDD, and information resources requested by customers and other agencies, for applicability as a CDD Internet feature. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 3 7. Develop an improved Road Access Permit system by summer 2002. System will include a customized LAVA screen which displays all information Permit Techs will need to evaluate properties and determine the need for a permit, including historical permit records, road classification and driveway location. 8. Develop a customized system for access to historical subdivision files by summer 2002. 9. Convert historical CDD microfiche records to digital format, including an access system, by spring 2002. Evaluate the feasibility of manually merging the new digital records with scanned property files, and if feasible, merge at least 50% of the records by December 2002. 10. Provide phone coverage Monday through Friday; return all calls within 24 hours. PERSONNEL AND ADMINISTRATION 1. Continue provision of tailored support to Building, Environmental Health, and Planning Division goals. 2. Continue to improve team building and internal CDD communication and training opportunities. Document bi-monthly focused training sessions and post on the CDD Intranet. Provide more on-going training opportunities to the Permit Technicians. Facilitate communication among divisions by structuring presentations at All CDD meetings through the intranet. 3. Complete redesign of the CDD lobby by spring, 2002 to enhance customer interaction from the perspective of both the customer and counter staff. 4. As budgetary resources allow, re-design the space vacated by the County Surveyor’s office to include a new conference room, space for County GIS and Web operations, and other potential uses. Begin construction in summer 2002. 5. As budgetary resources allow, implement redesign elements in the Permit Technician area by fall 2002. 6. Develop a career ladder to the extent possible for Permit Technicians, including the possible development of a Senior Permit Technician classification, by fall, 2002. 7. Continue organization of CDD‘s archived files. Include both an intermediate plan for immediate enhancement of assigned space in the Kidnastics building (by spring 2002), and a long-range plan for CDD’s section of the planned County Archive Center. 8. Design basic training classes for enhanced mutual coordination of CDD divisions among staff. (i.e. train inspectors to better understand land use parameters; planners to better understand the building code, etc.). 9. Work to implement related Coordinated Services and Administration items for customer service improvements. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 4 CODE ENFORCEMENT The Code Enforcement program consists of a Code Enforcement Technician and a Law Enforcement Technician from the Sheriff’s department, supported by CDD management and the CDD operating divisions. Code Enforcement is responsible for investigating code violation complaints with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citations for prosecution in District Court. 1. By the end of the calendar year, continue analysis of the case process from filing to resolution and develop recommendations for improvement, with the objective of improving turnaround time, keeping current with case log, and improving the quality of service to internal and external customers. 2. Continue to enhance the quality of monthly statistical analysis by examining key process milestone statistics identified in #1 above. 3. Investigate financial assistance program for enforcement cases involving high cost repairs of septic systems. 4. Continue to investigate feasibility of other proactive means of identifying potential code violations, including follow-up on expired building/electrical permits, projects where an original structure was required to be removed, expired temporary use permits, and conditions attached to land use decisions. 5. Work with legal counsel to establish firm process for proceeding with difficult cases. Process is governed by the procedures manual and includes application of administrative warrants, use of injunctions and abatement procedures. Complete by fall, 2002. 6. Implement a regular reporting mechanism for the Lighting Ordinance. Display cases processed, marketing activities completed, and future goals. Complete by two-year anniversary of full ordinance implementation (September 2002). GEOGRAPHIC INFORMATION SYSTEMS (GIS) In addition to supporting mapping and geographical analysis needs of each of the operating divisions in CDD, the GIS program is responsible for the development and maintenance of the county's digital spatial database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses. 1. Throughout the year, continue to expand the LAVA program with new data and capabilities, including address layer data, other CDD scanned records, and linkage to other County data sets. Key improvement area will be to develop a simplified version for use in the new Public Access system. Other needed improvement areas will be learned through continuing proactive user feedback. 2. Continue work on the Address Project (system for correction of street/address problems and rapid property location), including completion of phase three (Black Butte Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 5 Ranch/Camp Sherman) by spring 2002 and initiation of at least 50% completion of phase four (greater Redmond area). 3. Develop enhanced linkages between the GIS and Permit systems to allow for field personnel to plot and route daily inspection workload. 4. Continue to assist in analysis and future marketing of the New Neighborhood associated with the Regional Problem Solving (RPS) project. 5. Contingent upon funding, create a Historical Site Atlas in support of Historical Planning. 6. In summer 2002, utilize interns to GPS key sites and areas throughout the County. 7. Develop a new system for the CDD website which displays pending land use applications. System should show pertinent information and location, and enable user to submit comments. Complete by summer 2002. 8. Complete other enhancements to the CDD Internet website: a. Fire Defensible Areas webpage b. Drinking Water Program webpage c. Unincorporated Community web pages d. RPS webpage update e. Update/re-design Historic Site webpage 9. Complete miscellaneous enhancements to the CDD Intranet website: • News updates • Link new updates to calendar • Automate planning forms • Automate No Shooting Districts • Expand help system-more user friendly Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 6 BUILDING SAFETY DIVISION The Building Official Dennis Perkins, 2 Assistant Building Officials, support staff and 12 building safety inspectors provide construction plan review, consultation and inspection to assure compliance with national and state building, plumbing and electrical codes. Deschutes County's Building Safety Division interprets and enforces the State mandated Building Codes for the people of the community through a process of education and a clear and fair application of the Specialty Codes. CUSTOMER SERVICE 1. Continue to be active with the Central Oregon Builders Association. This goal will require attendance at local meetings and participation in community projects. 2. Complete an electrical cross-training program. When this goal is met, Deschutes County will be able to provide more cost effective building inspections. One inspector will be able to inspect all specialty codes in a single site visit. Currently, this is being done by a minimum of two site visits. 3. Work with the Fire Departments in the County to help coordinate the various building safety requirements in new construction. This goal is needed because the local fire departments have requirements that need to be included during plan review and the inspection process. 4. Schedule and coordinate quarterly meetings for inspectors and electricians. This is an ongoing effort to help improve communication between inspectors and the electrical trade. Through these meetings, code interpretations are discussed through an agreed upon process that includes the electricians, inspectors and the State’s Chief Electrical Inspector. 5. Continue to participate with other local jurisdictions and the community in continuing education requirements by creating and advertising education opportunities and providing qualified instructors. 6. Continue participation in regional permit and inspection streamlining process by meeting monthly with Central Oregon Building Officials, and periodically with Central Oregon Permit Techs and Office Staff. 7. Continue to maintain 10-day turnaround time for all plan reviews. 8. Improve the system for shortened review of minor plans such as simple garages and sheds to enhance over the counter review with a goal of not more than 2 working days for plan review of such structures. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 7 9. Continue to maintain 24-hour inspection turnaround time. 10. Continue to refine customer service and procedures for resolving complaints by using the recently developed appeals form and keeping records of problem issues. 11. Continue to develop and improve programs for assistance to other building programs in the region for plan review, building electrical inspection and other related programs. 12. Analyze problems with “trouble hold” building plans to find reoccurring problems. Develop and implement programs to reduce the number of “trouble hold” applications. 13. Provide phone coverage Monday through Friday; return all calls within 24 hours. PERSONNEL AND ADMINISTRATION 1. The Building Safety Division will participate in the State Building Codes Division rule- writing and interpretation process. This goal will require one or two of the Building Safety Division staff to attend meetings in the Salem area quarterly or as needed. This will allow Deschutes County to be active in decisions that can directly impact the building community in Central Oregon. 2. The Building Safety Division will study the possibility of becoming less dependent on paper and more dependent on computer systems. An analysis will be done to find out if there are existing programs that can automate existing systems. This plan will include reviewing of the method currently used for inspection requests, inspection recording and plans submittals. 3. An evaluation of the current Building Safety Division vehicle policy will be conducted. Due to the amount of daily vehicle use, it may be of benefit to utilize other types of vehicles. This evaluation will include at a minimum, the cost, ergonomic function, safety and availability. 4. Work with the Coordinated Services and Administration Division work program to implement the building related items for customer service improvements. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 8 ENVIRONMENTAL HEALTH DIVISION The Environmental Health Division Director Roger Everett, support staff, eight Registered Sanitarians and a Sanitarian Trainee provide a variety of environmental and public health services under federal, state, and local code provisions. CUSTOMER SERVICE 1. Develop and facilitate or participate in public outreach meetings for the following topics:  New food code  La Pine Demonstration Project  Public health issues  Emergency preparedness  Anti-terrorists  Biological warfare  Meetings/lectures/news releases 2. Provide phone coverage Monday through Friday; return all calls within 24 hours. LICENSED FACILITIES 1. Attain 80% inspection rate for food service facilities under new FDA Food Code 2. Attain 100% inspection rate for swimming pools/spas, tourist facilities, RV parks and schools 3. Integrate new Food Code changes into restaurant and mobile unit plan review packets 4. Continue “Food for Thought” newsletter 5. Host workshop for swimming pool/spa operators 6. Host regional workshop for new FDA Food Code 7. Develop a program for Food Handler training and testing on line. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 9 EPIDEMIOLOGY 1. Develop web page of public health issues of interest to the local community 2. Host rabies workshop for veterinarians, their staffs and local law enforcement ONSITE SEWAGE 1. Maintain high level of service - turnaround goal is to average 7 calendar days for Permits and 14 calendar days for Site Evaluations 2. Continue to produce Septic Installers Newsletter 3. Continue South County water table observations and data base 4. Continue helping transition from septic to sewer in the City of Sisters and Bend 5. Host regional soils workshop 6. Produce written book of Environmental Health requirements for each step of permit process 7. Integrate use of GPS unit for site evaluations into program 8. Integrate use of Arcview for South County water table information NATIONAL ON-SITE SEWAGE DISPOSAL DEMONSTRATION GRANT 1. Continue documenting the selection and construction details for the innovative systems 2. Install the remaining 9 innovative systems during Spring 2002 3. Install at least 5 lysimeters with the lysimeter driver purchased from Michigan State University 4. Develop sampling plans and schedules for new systems. Continue monitoring existing systems 5. Start analyzing and documenting system performance 6. Continue work with the Operation and Maintenance Advisory Committee to define a program for existing conventional and innovative on-site systems 7. Assist the USGS with sampling the La Pine Project control and innovative systems as a part of the virus transport study added to the EPA grant Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 10 8. Start gathering information to create a low interest loan program for septic system upgrades for homeowners with failing and/or inappropriately sited systems in south Deschutes County. 9. Continue coordination with the Department of Environmental Quality and the United States Geological Survey on La Pine Demonstration Project  Expanded to study viral transport PERSONNEL AND ADMINISTRATION 1. Continue regular updates of the Environmental Health web page and develop web page of public health issues 2. Continue internal education for new Food Code changes 3. Reestablish liaison with communicable disease public health nurse, once position is filled 4. Continue developing staff expertise in communicable disease investigations 5. Update and revise “boiler plate” septic letters 6. Work with the Coordinated Services and Administration Division work program to implement the environmental health related items for customer service improvements. 7. Complete Licensed Facility file scanning  Develop new file management scheme 8. Involve Supervisory Sanitarians in more management issues Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 11 PLANNING DIVISION The Planning Division consists of 16 employees, managed by two Principal Planners. The Current Planning section includes a Principal Planner, Kevin Harrison, one Senior Planner, four Associate Planners, four Assistant Planners and one Secretary. The Current Planning section handles individual land use applications, zoning review and sign-off for building permits as well as provides information to the public on all land use related issues. The section is also responsible for all addressing and road naming in the rural county. Long Range Planning includes Catherine Morrow, Principal Planner, two Senior Planners, one Assistant Planner and one Historical Planner. Long Range Planning consists of planning for the future needs of the county and updating the County comprehensive plan and zoning regulations. MEET CHALLENGES OF APPLICATION AND REVENUE SLOW DOWN. The challenge for the coming fiscal year will be to retain trained and experienced employees in the face of a national and local economic slow down. Given the investment made in training staff it is in the best interest of the Division and the County to keep current staff employed. Assuming the slowdown is temporary, the division has taken a number of steps to delay reductions in personnel. These include reducing staff by one FTE through attrition, laying off temporary clerical staff and obtaining partial grant funding for 5 staff to do planning-related project work through all or part of this and next fiscal year. As of February 1, 2002, revenues for the Current Planning section were down by 25%. If this trend continues to the end of the fiscal year, the section will realize a budget shortfall of approximately $211,000. To compensate for this shortfall, the section has left a budgeted position vacant since August for a savings of approximately $41,000. Grant funding from DLCD ($8,500) and Project Impact ($3,400) has been obtained for the rest of this fiscal year. An additional grant through the National Fire Plan has been obtained. The grant totals approximately $28,500, and will be used until the end of the 2002 calendar year. Finally, two assistant planners are aiding the Environmental Health Division by performing water sampling as part of the La Pine National On-Site Demonstration Grant. Monies are available through the Federal EPA, and funds approximately 20% of the planners’ salaries through the end of the 2002 fiscal year. One benefit of any decrease in application workload is the ability to do “housekeeping” of ordinances to keep them current. These kinds of activities have been impossible to achieve in the past because the workload has dominated staff time. Delayed maintenance in response to legislative changes now goes back to the 1997 legislative session. Failure to conform county ordinances to state law increases the risk of error and appeal. Any extra time available through decreased workloads would be used to make desired changes. Customer service levels are also high due to faster turnaround times on land use decisions and greater availability of staff. Reductions in staffing would necessarily translate directly into reduced customer access to planners. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 12 CUSTOMER SERVICE FOR CURRENT PLANNING 1. Processing Current Planning Applications  Meet 150-day time limits for processing all current planning applications.  Issue all administrative decisions within 60 days of assignment of complete application to planner.  Issue all administrative decision for complete development actions: (sign permits, lot-line adjustments etc.); and compete land use actions that do not require prior notice: (non-visible landscape management abbreviated SMIA site plans) within 21 days of assignment (Note: We expect about 1000 applications next fiscal year). 2. Public Contact  Counter duty, phone duty, and appointments. Counter planner available 8 a.m. to 5 p.m., Monday through Friday, except Wednesday (8 a.m. to 9 a.m.). Provide for appointments with individual planners as needed. (Note: We expect about 5,000 Planning customers next fiscal year.) Provide phone coverage Monday through Friday; return all calls within 24 hours. 3. Monitoring Conditions of Approval and Assisting Code Enforcement  Work with Code Enforcement to respond to code complaints and to monitor conditions of approval for land use permits. Staff: Current Planning and Code Enforcement LONG RANGE PLANNING COMMITTED PROJECTS This list includes projects with either written or verbal agreements to complete, and projects that have been assigned by the Board of County Commissioners. These projects are funded through grants or the CDD budget and are the best estimate of what can be accomplished by existing staff resources. A. Regional Problem Solving Implementation 1. Implement the Transferable Development Credit program. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 13 2. Coordinate infrastructure funding and development. 3. Complete forestry/landscaping plan ($50,000 Grant funded). Staff: Eileen Obermiller 4. Sell tract(s) to developer for Phase I Neighborhood development. 5. Review Phase I Neighborhood subdivision plat(s). 6. Continue implementing intergovernmental agreements. 7. Continue coordinating with Environmental Health Division on EPA grant. 8. Continue implementing public education and involvement. 9. GIS products - continue analysis of RPS program and map production. Staff: Steve Jorgensen and GIS staff B. Coordinated Population Forecast 1. Update coordinated population forecast with Cities of Bend, Redmond and Sisters 2. Administer DLCD Technical Assistance Grant for this project. Staff: Damian Syrnyk, Catherine Morrow, George Read and GIS staff. C. Comprehensive Plan Update 1. Review comprehensive plan, prioritize needed revisions and initiate an update of the plan. Staff: Long Range Planning Staff 2. Amend comprehensive plan to delete Deschutes Basin Resource Committee – Coordinate with City of Bend D. Bend UGB Projects 1. Comply with Urban Area Management Agreement for transition of addressing and street naming program. Staff: George Read and Ed Pecoraro 2. Participate in Bend Periodic Review. Includes County completion of Destination Resorts analysis in the Urban Area Reserve. Staff: Catherine Morrow and Long Range Planning Team 3. Bend Industrial Area. Work with the City of Bend to consider adding industrial reserve land to the Bend Urban Growth Boundary. Staff: George Read and Long Range Planning 4. Bend Transit. Work with City staff in transitioning the exclusive senior/disabled Dial-A- Ride Transit System into a general public system, and planning for possible fixed-route service. Staff: Steve Jorgensen 5. Bend Transportation System Plan (TSP). Work with City staff in adopting and implementing the new Bend TSP. Staff: Steve Jorgensen 6. Areas of Special Interest (ASI). Work with City staff in adopting codes for ASIs in the City of Bend and then consider standards for ASIs in the Urban Area Reserve. Staff: Christy Morgan 7. Assist City staff in developing the framework for and implementing the City’s Metropolitan Planning Organization designation. Staff: George Read, Catherine Morrow and Steve Jorgensen Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 14 E. Redmond UGB Projects 1. Redmond Collaborative Planning Effort coordination with City of Redmond, ODOT, DLCD, National Guard, Governor’s Office and BLM. Staff: George Read and Steve Jorgensen 2. Assist with public process of City’s Urban Reserve Study and change County codes to implement changes. Staff: George Read and Catherine Morrow F. Sisters UGB Projects 1. Coordination of adoption of new Sisters Urban Area Comprehensive Plan. Staff: Catherine Morrow G. Fire Hazard Protection 1. Participate in local committee recommending rule language to implement SB 360. Staff: Kevin Harrison H. Process Citizen and County Initiated Code Text Amendments 1. These include changes to land use regulations to fix problems, clarify regulations and allow new uses. This averages about 8-10 amendments each year. Staff: Current and long range planners I. Home Occupations 1. Conduct a public review of Home Occupation regulations to see if changes are warranted. Implement changes if necessary. J. Potential fault activity study in the vicinity of Bend and Sisters 1. Commissioner Dennis Luke, Board of County Commissioners, Graduate students, consultants, Dave Leslie and George Read K. 2003 Legislative Session 1. Prepare for and participate in the next legislative session regarding land use issues, monitor possible impacts on the county and respond as directed by the Board of County Commissioners. Staff: George Read L. No Shooting Districts 1. Continue to assist the public in the process of forming No Shooting Districts. Staff: Doreen Blomé Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 15 M. Wind Power Siting 1. Conduct a public process for evaluation of wind power siting as directed by Board of County Commissioners HISTORIC & CULTURAL RESOURCES PROGRAM – PAT KLIEWER 1. Meet Requirements for Certified Local Government for Historic Resources.  Process applications for administrative or Landmarks Commission review for the properties on the County and Cities Goal 5 Inventory of Historic and Cultural Resources (including properties on the National Register for Historic Places).  Write staff reports and decisions.  Coordinate with City Planning and Building Departments.  Staff Landmarks Commission.  Prepare for monthly commission meetings, write media information, write meeting minutes, prepare Commissioner’s meeting packets and prepare public notices.  Implement Chapter 23.40.060 of the County comprehensive plan, Historical and Cultural and Chapter 2.28 of the County Code and Historic ordinances for Bend Redmond and Sisters.  Conduct training for new Landmarks Commissioners and current planning staff. 2. Prepare a rehabilitation plan for the historic Reese Cemetery. 3. Coordinate adoption of new historic preservation ordinance for county and three cities. 4. Continue to add and update historic preservation program information on the CDD section of the county web site. Create maps of historic sites and areas for county web site. 5. Continue to seek financial assistance as a certified local government and from other sources. 6. Advise property owners about alterations to historic sites and structures. 7. Update comprehensive plan chapter on Historic Resources. 8. Continue Review of buildings in Sisters for “Western Theme.” 9. Process new National Register applications when applied for by the owners of the property. 10. Establish list of local businesses that can provide services and products that are specific to preservation of historic resources. 11. Work with the County Building Services and Property Management Departments to improve cooperation and communication. 12. Conduct workshops for county and city planners and building officials to educate them on the National Register Requirements, Section 106 requirements, Goal 5 requirements, and the role of the State Historic Preservation Office and the Landmarks Commission. 13. Continue survey of historic resources in Deschutes County (2,930 to date). 14. Develop a salvage program for historic house and building parts. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 16 15. Assist Redmond with appropriate railroad depot issues and decisions. TRANSPORTATION PLANNING PROJECTS – STEVE JORGENSEN 1. Coordinate road issues with BLM and Forest Service – Urban Interface plans. 2. Work with City staff in adopting a County Comprehensive Plan amendment to recognize an updated Bend Airport Master Plan. 3. Prepare an environmental assessment to create a new secondary access road to the Lazy River South subdivision. (“Project Impact” FEMA grant) 4. Manage the La Pine Airport Feasibility Study. 5. Work with the Road Department to adopt a new County road standards and specifications document, including a traffic impact analysis/study policy and procedure. 6. Work on ODOT-funded refinement plan projects and other ODOT funded projects, as they become available or needed and funded. Projects may include planning for the Sunriver and Quarry Road interchanges and Wickiup Jct. Bypass. 7. Work with the County Bicycle and Pedestrian Advisory Committee to revise the 1998 TSP-version of the County Bike and Pedestrian Plan and create a new GIS-based regional bike guide. Provide comments and expertise to current planning. 8. Work with the Road Department to develop a storm water retention/treatment plan for the La Pine Urban Unincorporated Community. PERSONNEL AND ADMINISTRATION 1. Develop an archiving system for long range planning materials to be accessible to the public and staff for research purposes. This project includes the following tasks:  Identify inventory of files, documents and maps (hard copy & electronic)  Organize and catalogue inventory  Develop written instructions for use  Scan inventory  Incorporate information on to CDD web site for public access Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 17 2. Work with the Coordinated Services and Administration Division work program to implement planning related items for customer service improvements. 3. All staff participate in weekly staff meetings and additional training sessions as scheduled. 4. Provide for up to two conferences per year for all staff. 5. Provide phone coverage Monday through Friday; return all calls within 24 hours. 6. Maintain web page with news items, documents and information on long range projects. GENERAL COMMITTEE ASSIGNMENTS Intergovernmental and Interagency Coordination by staffing advisory committees and commissions as follows: 1. County Planning Commission: Staff as needed 2. Staff Liaison with urban areas: Planning Staff 3. Project Impact: George Read 4. Deschutes Basin Resource Committee: Inactive 5. Deschutes Provincial Advisory Committee: Dave Leslie 6. Deschutes River Stewardship Team: Steve Miller 7. Deschutes River Mitigation & Enhancement Committee: Dave Leslie 8. Code Review Committee: Dave Leslie 9. Employee Benefits Advisory Committee: Dave Leslie 10. OPRAA Committee (Outstanding Performance Recognition and Achievement Award): Dave Leslie 11. FEMA Emergency Food & Shelter Board: Dave Leslie 12. BLM Upper Deschutes Management Plan, Transportation Issue Team: Steve Jorgensen 13. BLM Upper Deschutes Management Plan, Land Ownership Issue Team: Catherine Morrow Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 18 14. BLM Upper Deschutes Management Plan, Social and Economic Committee: George Read 15. BLM Upper Deschutes Management Plan, Intergovernmental Advisory Committee: Catherine Morrow 16. Deschutes County Bicycle and Pedestrian Advisory Committee (staff facilitator): Steve Jorgensen 17. La Pine Transportation Advisory Committee: Steve Jorgensen 18. Bend Transportation Technical Advisory Committee (T-TAC): Steve Jorgensen 19. Bend Traffic Safety Committee: Steve Jorgensen 20. City of Bend Airport Advisory Committee: Steve Jorgensen 21. Bend Development Board Transportation and Parking Advisory Committee: Steve Jorgensen 22. Commute Options Working Group: Steve Jorgensen 23. Clean Air Committee Coordination: Cyndi Smidt 24. No Shooting Districts: Doreen Blomé 25. LCDC Local Officials Advisory Committee: George Read NON COMMITTED PROJECTS Includes projects without available staff time or funding at this time. These projects will be started when committed projects are completed if staff time and funding are available, based on the priorities established by the Board of Commissioners. 1. Consider allowing secondary dwellings of limited size in some zones. 2. Adopt an ordinance to regulate events such as outdoor concerts, fairs, and exhibits. The Planning Commission considers this to be a high priority. 3. Update Management Agreements with BLM, USFS, other agencies and Special Districts. These were last drafted in 1981 and are out of date and not being followed. The Planning Division will seek Planning Commission advice on the level of review the County should conduct on projects within public lands. 4. Amend LM and FP Zones to be consistent with Federal Wild and Scenic River Plan. Amend LM to regulate vegetation removal and amend fill and removal to favor bioengineering over other bank stabilization methods. 5. Develop Rimrock Setback and Design Review standards in the Urban Reserve by working with the City of Bend. Community Development Department Work Plan 2002-2003 June 1, 2021 - 1:43 PM 19 6. Amend Open Space Conservation Zone map to make boundaries consistent with property boundaries and federal boundaries for Wilderness and National Monument areas. 7. Enact new ordinance standards to address Goal 5 rule amendments relating to the definition of “local significance” regarding aggregate. 8. Complete review of surface mining sites designated as “1B.” 9. Analyze Landscape Management Zone through a Goal 5 process to determine what areas are significant scenic corridors and review protection standards. 10. Amend Comprehensive Plan and Title 18 to make Flood Plain Zone a combining zone. 11. Participate in proactive interagency enforcement of river code violations in South County. 12. Inventory, map & monitor Conservation Easements held by Deschutes County. Deschutes County Community Development Department Accomplishments – Year 2001 ♦ Coordinated Services and Administration ♦ Code Enforcement ♦ Geographic Information Systems (GIS) ♦ Building and Safety ♦ Environmental Health ♦ Current Planning ♦ Long Range Planning Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 2 Deschutes County Community Development Department Accomplishments – Year 2001 COORDINATED SERVICES AND ADMINISTRATION The Community Development Department Director and Senior Management Analyst/Operations Manager manage the operations and systems of CDD. This includes satellite offices in Redmond and La Pine as well as the Bend office. There are 10 Permit Technicians who serve customers, handle phone calls and process related paperwork in support of each CDD division. In addition, CDD has one Administrative Supervisor and two full-time Secretaries who provide support to all divisions. ADMINISTRATION 1. Completed implementation of the CDD Imaging system through LAVA. Historical property file scanning is estimated to be finished by Summer 2002. Work has begun on a simplified public and staff access system, which will also contain simple maps, zoning information, permit history and DIAL access. Completion is expected by summer, 2002. Imaging of Long Range Planning and subdivision files, and newspaper articles has been initiated. Licensed facility and code enforcement file imaging will commence in 2002. 2. Customer waits in CDD offices remain short and general satisfaction remains high, as indicated by customer surveys (following). CDD hopes to expand received survey volume through expanded distribution with permits and a new drop-off box in the lobby, which were recently completed. Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 3 Customer Service Questionnaire Results Number Returned Efficiency Courtesy Knowledge Handouts Processing Time Elsewhere Overall Service Yearly Avg. Calendar Year 1996 (July-Dec) 45 4.37 4.75 4.44 4.19 3.81 4.44 4.49 4.36 Calendar Year 1997 155 4.50 4.72 4.48 4.21 3.91 4.21 4.44 4.35 Calendar Year 1998 121 4.58 4.78 4.59 4.02 3.73 4.07 4.29 4.29 Calendar Year 1999 107 4.58 4.65 4.60 4.23 4.17 4.53 4.53 4.47 Calendar Year 2000 78 4.63 4.68 4.59 4.24 4.10 4.39 4.47 4.44 Calendar Year 2001 80 4.80 4.90 4.81 4.47 4.47 4.85 4.78 4.73 Note: Rating Scale 5 to 1 5 Excellent, 4 Good, 3 Average, 2 Needs Improvement, 1 Not Satisfactory 3. Team building and internal CDD communication and training opportunities were furthered throughout the year. Focused training has continued, with enhanced procedures for disseminating minutes and notes in a timely efficient manner. A revised CDD Intranet page was completed which offers a range of new services and information to employees, including training opportunities, benefit information, policies and procedures and safety-related tips and information. 4. Completed outsourcing of outgoing mail functions. An RFP was issued, a contractor selected and the process implemented in Fall 2001. Preliminary findings indicate a savings of $0.24 per letter and a decrease in staff time of approximately 15 hours per week. Work is ongoing on streamlining the mailing process, with particular emphasis on automating the scanning function and electronic filing of mailed letters in the scanned image database. 5. A redesign of the CDD lobby was partially completed. A design was approved in Summer 2001. Construction has been delayed due to Building Services priorities, but is expected to be complete by Spring 2002. 6. The CDD Intranet was expanded to include all County and CDD policies and procedures, indexed by category, for easy access by CDD employees. 7. A logistical plan for CDD Archives was completed in Spring 2001. Significant work was accomplished in reorganizing and cleaning up the space. A new system of archive box/document identification was implemented. Consolidation of archived files Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 4 from the Building Services warehouse with the Kidnastics building is underway. Staff has been involved with County management in discussions on long-range archive facility planning. Scanning of archived files will occur in future years for identified file types as time and resources allow. 8. Revised the CDD Fee Waiver Policy by allowing certain qualified applications where none were previously possible, and discontinuing automatic waivers for other public agencies. 9. Assumed control of the Road Access Permit process from the Road Dept. CDD is in the process of upgrading the permit system to assure compliance and maximize revenue. A new LAVA screen is in development, which will allow intake technicians access to relevant information to determine whether or not a permit is required. 10. Automated the Food Handler Testing via the Internet. The program will be merged with the new Public Access system referenced above. Work is ongoing in determining the feasibility of a statewide testing program. 11. CDD was represented in the development of revised Economic Development for Central Oregon (EDCO) goals & mission. CDD, through this organization, assisted in the creation of new development, jobs and economic diversification within the County. 12. Established an appeals tracking protocol within the CDD permit system to track appeals of code interpretations. Through this mechanism, all appeals will be tracked for historical record, and assured of a timely response to customers CODE ENFORCEMENT The Code Enforcement program consists of a Code Enforcement Technician and a Law Enforcement Technician from the Sheriff’s department, supported by CDD management and the CDD operating divisions. Code Enforcement is responsible for investigating code violation complaints with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citations for prosecution in District Court. 1. To improve caseload management efficiency, staff created a weekly case review format, with emphasis on citations and Notice of Violations (NOVs) pending. Enhanced electronic linkage was established between CDD and the Sheriff’s office, and between CDD and the municipal court. Monthly meetings with County Counsel were initiated to discuss difficult cases. These and other minor improvements resulted in a record 417 cases closed in 2001. 2. To expand usage of the Dispute Resolution Program, staff created a DR referral form in consultation with new DR management. 3. Established a new Permanent Pending case status to clarify and properly track long- term cases. 4. Implemented enhanced linkage between the Assessor’s system and the Code Enforcement system with outstanding results. A new system was established, which Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 5 identifies in the DIAL system those properties with unresolved code enforcement cases. Case resolution has increased measurably, as calls from affected parties, particularly realtors and title companies, have served to induce property owners to achieve compliance. 5. Staff proactively generated new cases by completing a study on discrepancies between the Assessor’s records and the CDD permit database. Nearly 150 discrepancies were identified and investigated. Staff is also assessing the feasibility of follow-up on expired permits, and has requested a legal opinion on our ability to do so. This will be an on-going project. GEOGRAPHIC INFORMATION SYSTEMS (GIS) In addition to supporting mapping and geographical analysis needs of each of the operating divisions in CDD, the GIS program is responsible for the development and maintenance of the County's digital spatial database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses. 1. Expanded the LAVA program with new data and capabilities, including an address layer data, access to other CDD scanned records, and linkage to other County data sets. A key improvement area was increased ease of use and utility by enlarging the screen area, merging geo-data with scanned records, and other minor improvements learned through continuing proactive user feedback. 2. Phase two of the Address Project (system for correction of street/address problems and rapid property location) was completed in October 2001. The start of the Redmond area was delayed pending announcement of a COIC grant award. Phase four (Black Butte ranch/Camp Sherman) has been commenced in the meantime. 3. GIS staff continued to assist in analysis and future marketing of the New Neighborhood associated with the Regional Problem Solving (RPS) project. 4. Enhanced outside revenue generation through the development of a custom website for DLCD (grant funded) and hazard map enhancements under the Project Impact program. 5. Incorporated 2000 census data into the GIS database and utilized the new data for various planning projects, including a coordinated population and development forecast system. 6. Completed a range of other custom projects, some of which are listed below: • Public Owned Lands Inventory • EFU Development Evaluation Analysis • Enhanced CDD Intranet Implementation • No Shooting District Maps • Water Program Reporting System Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 6 BUILDING AND SAFETY The Building Official Dennis Perkins, 2 Assistant Building Officials, support staff and 12 building safety inspectors provide construction plan review, consultation and inspection to assure compliance with national and state building, plumbing and electrical codes. Deschutes County's Building Safety Division interprets and enforces the State mandated Building Codes for the people of the community through a process of education and a clear and fair application of the Specialty Codes. For the year 2001, the building safety division projected a work plan that includes nine customer service goals, and six personnel and administration goals. Now that we are approaching the end of the fiscal year, the following are results of these efforts. CUSTOMER SERVICE 1. Updated the Deschutes County snow load map, and made it available through the GIS system and accessible on the LAVA program. With the help of a structural engineer that we had on contact, we evaluated the currently used map and made adjustments to bring the map back in line with the original map. Then, with the help from the GIS division, each parcel of land in the County can be accessed through the LAVA computer program and a determination can be made as to the elevation and snow load requirements. An outreach effort was done to notify effected groups and the program is currently being used. 2. The building inspectors are required to be certified in each specialty code for the different inspections they conduct, therefore, it becomes cost effective to provide as many inspections as possible with each site visit. An electrical cross-training program is under way to help in this effort and is scheduled to conclude by June 2002. 3. Continuing education is an ongoing goal of the Building Safety Division. Participation with other local jurisdictions, the community, and the local ICBO chapter has been used to provide education opportunities. The courses offer this year have been directed to the building division managers through a professional consultant that is an expert on building department management, and a number of courses that target new construction practices for the inspectors. A mandated manufactured home setup code class has been completed. 4. Over the past few years Central Oregon has been working toward a regional streamlining process. In order to accomplish this goal the entire building permitting and inspection process is taken into consideration. Meetings have been conducted at all the Central Oregon jurisdictions by the permit technicians. The local Building Officials meet on a monthly basis to review issues that impact the Central Oregon region. 5. A goal of accomplishing 14-day plan review has been maintained throughout this past year. More recently a 6-day turn around time has been the average. We also have been able to meet our goal of providing inspections within 24 hours of the request. The number of permit's issued in 2000 was 1,713; the number of Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 7 permits issued in 2001 was 1,675. With this consistent building activity, it has become possible to plan ahead to meet our intended goals. 6. In the effort to improve customer service and consistency in decisions, we have developed a new procedure for resolving complaints. An appeal process has been established for customers who feel they have been unfairly regulated can appeal to the Building Official. A form has been established, and a method for tracking appeals. PERSONNEL AND ADMINISTRATION 1. Efforts to accomplish the personnel and administration goals have been constant throughout the year. The Building Division supervisors have attended management training that was designed specifically for building department management. The building division weekly meeting is including employee recognition for outstanding customer service and team contributions. This new agenda item has been instrumental in recognition that would otherwise be overlooked. 2. Training opportunities and continuing education through seminars and computers has increased over the course of this past year. Web sites for product research is know accessible to the staff at their workstations. Training opportunities have been provided through classes from our local ICBO chapter. Due to the wide range of technical information needed by the inspectors, this goal will be ongoing. 3. In an effort to increase productivity and morale, the Building Division implemented a flex schedule that has resulted in better vacation planning and daily work schedule planning. 4. Building Division supervisors have worked to resolve issues and implement some suggestions as discussed during staff interviews; this will be an ongoing goal for the Division. As an example, as suggested by staff, “Recognition” has been added to the regular weekly meeting agenda. Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 8 ENVIRONMENTAL HEALTH The Environmental Health Division Director Roger Everett, eight Registered Sanitarians, a Sanitarian Trainee and an Administrative Secretary provide a variety of environmental and public health services under federal, state, and local code provisions. ADMINISTRATION 1. Continued to expand web page usage for all programs 2. Public health education news releases regarding: a. New FDA Food Code b. Restaurant inspections c. Restaurant grading d. Communicable diseases e. La Pine Demonstration Project 3. Expanded staff use of LAVA 4. Continued training of Permit Technicians 5. Adopted and implemented Drinking Water Program 6. Scanning of Licensed Facilities files will begin this spring after relicensing period 7. Continued coordination with the DEQ and USGS on the La Pine Demonstration Grant 8. Eagle Crest sewage problem resolution efforts 9. Redmond Tallow Plant problem resolution efforts LICENSED FACILITIES 1. 100% inspection rate of facilities: Restaurants, swimming pools/spas, tourist facilities, schools Exception: RV parks Only 4 of 22 required inspections were made 2. Mobile unit plan review packet updated 3. “Food for Thought” newsletter sent out quarterly 4. Update and upgrade of Food Handler questions 5. FDA Food Code changes Extensive education conducted for staff and restaurant operators 6. Swimming Pool/Spa workshops hosted 7. Conducted 1,767 facility inspections (1,762 in 2000) 8. Tested 3,079 Food handlers (3,299 in 2000) Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 9 EPIDEMIOLOGY 1. Monthly meetings continued until County Communicable Disease Nurse (Trevor Hostettler) resigned 2. Communicable disease staff education continuing 3. Investigated major food borne outbreak at local restaurant ON-SITE SEWAGE 1. High level of service 2. Turnaround goal is to average: 7 calendar days for permits 14 calendar days for site evaluations Actual in 2001 was: 6 calendar days for permits 8 calendar days for site evaluations 3. Performed 564 site evaluations in 2001 (566 in 2000) 4. Finaled 1,666 septic permits in 2001 (1,605 in 2000) 5. Water table information on LAVA 6. Continued Septic Installers Newsletter 7. Septic to community sewer transition going well in Sisters DRINKING WATER PROGRAM 1. Implemented program locally Lots of public contact 60 major field activities 2. Smooth transition from state to County oversight 3. Electronic database established NATIONAL DEMONSTRATION PROJECT 1. Contracted with 8 different vendors of advanced wastewater treatment systems for installation of an additional 27 innovative systems 2. Selected and contracted with 27 additional homeowners to receive innovative systems 3. Continued the monitoring of 23 innovative on-site septic systems installed since the summer of 2001 4. Continued monitoring the 9 conventional “control” systems 5. Coordinated homeowners, vendors and installers for installation of 21 innovative on- site septic systems, including 3 systems from the 2000 construction season. 6. Did intensive on-site inspections of the new innovative systems during installation 7. Designed an underdrain-collecting pipe for sampling beneath the drain field trenches. 8. Assisted in installation of monitoring well network for each new innovative system site Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 10 9. Began monitoring the new installations of innovative systems 10. Maintained the data base and maps for South County 11. Sampled 12 mature lined sand filters for a study to determine the manner in which denitrification occurs in sand filters. 12. Helped identify the members of the Operation and Maintenance Advisory Committee. Participated in monthly meetings to develop a maintenance program for existing and innovative on-site systems. Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 11 CURRENT PLANNING The Planning Division consists of 16 employees, managed by two Principal Planners. The Current Planning section includes a Principal Planner, Kevin Harrison, one Senior Planner, four Associate Planners, four Assistant Planners and one Secretary. The Current Planning section handles individual land use applications, zoning review and sign-off for building permits as well as provides information to the public on all land use related issues. The section is also responsible for all addressing and road naming in the rural County. CUSTOMER SERVICE 1. The current planning section received 1,005 land use applications for the calendar year. This compares with 1,130 applications for the same time period last year, an 11% decrease. 2. There were 22 appeals filed in the year 2001, as compared with 13 in 2000. 3. There were 42 applications reviewed by the County Hearings Officers, up from 35 last year. Twelve decisions were appealed to the Board of County Commissioners, compared to 6 last years. 4. Five land use decisions were appealed to LUBA, up from 2 last years. 5. The current planning section met with 4,604 customers in 2001. This compares with 4,979 customers in 2000, a decrease of 7.5%. ORDINANCE AMENDMENTS 1. Current planners worked on 11 applicant or County initiated text amendments to the County code as follows: • Class A Manufactured homes were modified to correct a technical error. • The Surface Mining zone was amended to allow for water storage tanks. • The Forest Zone in Sunriver was amended to allow for composting. • The Sunriver Business Park was amended to provide for larger mini- storage units. • Titles 18 and 23 were amended to allow irrigation districts to pipe irrigation canals and to conduct certain surface mining activities on-site. • A La Pine Industrial Park District was created and incorporated into Titles 18 and 23. • The Wildfire Hazard Zone was adopted and incorporated into Title 15. • The EFU zone was amended to incorporate language from HB 3326 related to land divisions. • The EFU zone was amended to update Guest Ranch provisions. • The Forest Zones were reviewed and amended to incorporate legislative changes from the 1997, 1999 and 2001 legislative sessions. Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 12 • Title 22 was amended to streamline and correct the opening statement for Board hearings. SPECIAL ASSIGNMENTS 1. The current planning section provided staff assistance to the Deschutes County Planning Commission, Mitigation and Enhancement Committee, Deschutes Basin Resource Committee, Clean Air Committee and other groups and organizations. 2. Current planners were assigned to monitor and participate in the relicensing of PP&L and formulation of the Deschutes Ground Water Mitigation Rules. 3. Current Planning staff are members of the local advisory committee providing input to the Oregon Department of Forestry in the formulation of rules to implement SB 360. PROJECTS 1. The Wildfire Hazard Zone was adopted and incorporated into Title 15. 2. The address committee and Project Impact continued to work to create countywide address coordination and an address data layer in the GIS. 3. Staff and the Board of County Commissioners continued to review and modify rules pertaining to wireless telecommunications facilities. 4. Developed and implemented policies and procedures to use electronic mailing services for virtually all mail from the division. ADJUSTMENTS TO SLOW DOWN 1. Reduced staff by one planning FTE and reduced temporary clerical support staff to address slow down in land use applications. 2. Obtained grant funding from DEQ to support two Assistant Planners to conduct water sampling in South County in conjunction with the Environmental Health Division. 3. Obtained grant funding from the U.S. Forest Service for one Assistant Planner to prepare “The La Pine Defensible Space Plan”. 4. Obtained grant funding from DLCD for Senior Planner to assist County and cities in updating coordinated population forecasts. 5. Obtained grant funding from Project Impact for Principal Planner to prepare hazard mitigation plan as part of Project Impact. Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 13 LONG RANGE PLANNING Long range planning consists of planning for the future needs of the County and updating the County comprehensive plan and zoning regulations. Principal Planner, Catherine Morrow, manages the Long Range Planning program. The Long Range Planning team includes: Steve Jorgensen, Senior Transpiration Planner; Dave Leslie, Senior Planner in charge of Regional Problem Solving and special projects; Pat Kliewer, Historic and Cultural Resources Planner; and Christy Morgan, Assistant Planner responsible for Periodic Review and special projects. IMPLEMENTATION OF REGIONAL PROBLEM SOLVING 1. Adopted amendments to comprehensive plan and zoning code for the La Pine Neighborhood Planning Area Conducted public workshops and Planning Commission and Board of County Commissioners public hearing. The new zoning code includes:  Zoning district boundaries  Quadrant Plan standards for housing density and lot standards  Neighborhood park and open space standards  Phasing plan  Street standards 2. Development of Transferable Development Credit Program.  Drafted transferable development credit code  Conducted analysis of eligible lots  Prepared PowerPoint presentation and conducted workshop for Central Oregon Association of Realtors 3. Prepared and mailed two newsletters to over 7,000 property owners and stakeholders. 4. Contracted with HGE Engineering to prepare a capital improvement plan for sewer and water facilities for La Pine. 5. Completed land survey of County owned land purchased from the BLM for the La Pine Neighborhood Planning Area. 6. Completed lot line adjustment between County and the Baldwin Herndon Trust. 7. Expanded La Pine Water District to include the La Pine Neighborhood Planning Area. 8. Obtained $50,000 Federal Grant to prepare defensible space plan for the La Pine Neighborhood Planning Area. 9. Coordinated with the State Community Solutions Team. 10. Submitted preliminary grant application to Oregon State Parks for funds to design and construct a trail on the east side of the Neighborhood Planning Area to the Deschutes River. 11. Submitted Issues and Needs Notification for future grant funding to Central Oregon Intergovernmental Council for: La Pine Senior Center, Sewer Infrastructure of Neighborhood Planning Area and Community Facility Master Plan. Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 14 PLANNING COMMISSION 1. Served as staff for Deschutes County Planning Commission. 2. Processed citizen and County initiated code text amendments. These include changes to land use regulations to fix problems, clarify regulations and or allow new uses:  Amended Title 18.52.050 to allow water storage facilities on surface mining sites  Amended Title 18.120.040 for Height Exception Standards, including agricultural structures  Conducted multiple work sessions and public hearings on wireless telecommunications ordinance. Planning Commission recommendation submitted to Board of County Commissioners 3. Developed annual work program for the Planning Commission. 4. Increased public awareness of Planning Commission activities through updates on County Web page. PERIODIC REVIEW 1. Adopted zoning standards for the Airport Safety Height Combining Zone (Task 10). 2. Adopted amendments to comprehensive plan and zoning code for the Resort Communities of Black Butte Ranch and the Inn of the Seventh Mountain/Widgi Creek. (Task 14). 3. Drafted comprehensive plan and zoning code and map amendments for Rural Service Centers – Millican, Brothers, Hampton and Alfalfa (Task 14). COORDINATION WITH OTHER JURISDICTIONS 1. Submitted technical assistance grant application to DLCD for coordinated population forecast update 2. BEND  Monitored city periodic review work tasks for Goal 5 and areas of special interest 3. REDMOND  Completed expansion of urban growth boundary for golf course Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 15  Redmond Area Collaborative Planning Project – Multi agency grant funded planning TRANSPORTATION PLANNING 1. Provided County representation and assistance to:  Commute Options Working Group  Bend Airport Advisory Committee  South County (La Pine) Transportation Advisory Committee  Deschutes County Bicycle and Pedestrian Advisory committee  Bend Development Board (BDB) Transportation and Parking Committee 2. For the Regional Problem Solving Project, provided Neighborhood Planning Area subdivision designs and phasing. In addition, facilitated a survey of the Neighborhood Planning Area and subsequent lot line adjustment application to prepare the property for development. 3. Updated the program, and completed the transfer of the Driveway Access Permit application process from the Road Dept. to CDD. 4. Completed work with COIC on a regional transportation implementation project, and a Bend-Redmond commuter shuttle proposal. 5. Continued working with the County Bicycle and Pedestrian Advisory Committee on a new regional bike guide and a canal trail linking Bend and Smith Rock State Park. 6. Initiated project, and hired a consultant to prepare a feasibility study for a potential new general aviation airport in the La Pine area. 7. Assisted the City of Bend in developing a Public Transit Transition Plan to convert the exclusively senior/disabled Dial-A-Ride system to general public access as well. 8. Worked with the Road Department to complete a new rural road standards and specifications document. Also, completed work on a preliminary 3-year Road Capital Improvement Program (CIP) project listing 9. Worked with City of Redmond and the BLM on a Regional Collaborative Planning/ Community Solutions Team project between Bend and Redmond, as well as additional analysis relating to secondary access to the County Fairgrounds and future connections to the Huntington Ranch development. 10. Worked with the City of Bend and the FAA to update the Bend Airport Master Plan and Airport Layout Plan. 11. Worked with Commute Options for Central Oregon to establish two new County Park & Ride lots. 12. Updated, enhanced and maintained the CDD Transportation Website. 13. Provided comments and expertise to Current Planning staff. 14. Worked with the City of Redmond to coordinate the adoption of a revised Comprehensive Plan and Transportation Plan to expand the UGB to add land for a relocated golf course, and extension of 19th Street. Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 16 HISTORIC PROGRAM 1. Obtained grant funding for historic projects.  $15,000 for Spencer and Angela Dahl to restore the original appearance of the historic craftsman bungalow house at 829 Delaware, Bend.  $16,000 grant to research, write and print a walking tour of the Bend Old Town Historic District.  $10,000 grant and a $15,000 loan from the Bend Downtown Development Board for a restoration of windows and facade of Downing Hotel, Bend.  Transitioned staff from Michael Houser to Pat Kliewer in the Historic Planner position. 2. Processed 18 applications for alterations to historic properties. Prepared staff public notices, conducted Landmarks Commission public hearings and issued decisions.  Bend – 12 applications  County - 4 applications  Redmond – 1 application  Sisters – 1 application 3. National Register Listing  Added two properties in Bend  Added Bend Old Town Historic District - 338 properties  Processing or assisting on 24 applications (Bend - 12, Redmond - 2, Sisters - 3, County – 7) 4. Bend Old Town Historic District  Conducted a neighborhood meeting for Congressman Walden on the Historic District  District listed as a National Register Historic District  Created set of four full-color maps for the historic district: zoning, boundaries, opponents, and historic categories of properties.  Provided research and information to property owners in District  Provided press releases and interviews to media on Historic District  Worked with City staff on code issues and procedure for processing applications in District 5. Media and Public Information.  Wrote numerous press releases and participated in interviews with all media  Met with Bend Development Board  Met with Deschutes County Pioneer Association  Prepared program for Inside Deschutes County on state pioneer cemetery inventory  Maintain Historic Web Page 6. Helped consultants and ODOT staff to complete Federal Section 106 forms for:  ODOT’s Dry Canyon Trail in Redmond  ODOT’s Redmond Bypass Project Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 17 7. Provided research and information about history and historic structures to:  Public  Consultants  Lighting at Vince Genna Stadium  Regional Housing Authority  Water Resources Department  US Army Corps of Engineers  Irrigation Districts  Bend Development Board  County and City Departments OTHER 1. Committee Participation:  Deschutes Mitigation & Enhancement Committee – Dave Leslie  Provincial Advisory Committee (USFS & BLM) – Dave Leslie  County Code Review Committee – Dave Leslie  Employee Benefits Advisory Committee, and OPRAA Committee - Dave Leslie  FEMA Food and Shelter Committee – Dave Leslie  Bureau of Land Management Upper Deschutes Management Plan Issue Teams and Intergovernmental Advisory Committee – Catherine Morrow, Steve Jorgensen 2. Completed report, maps, and appendices on demographics and economy of La Pine Community for potential State designation as a Distressed Community. 3. Submitted Needs and Issues Inventory to COIC for grant funding for:  La Pine Senior Center  La Pine Community Facility District Master Plan  La Pine Neighborhood Sewer Infrastructure  GIS Mapping and Addressing Project 4. Codified and reformatted County Comprehensive Plan into Title 23. 5. Assisted in development of Community Solutions Team Web Page. 6. Assisted with Environmental Protection Agency grant project for experimental on- site sewage disposal systems 7. Added 88 reports to the geotechnical file maintained by our GIS department and donated the drilling reports to the Bend city library. 8. Completed study of procedures and liability of the County road access and the ODOT approach permits. 9. Completed study of total numbers of dwelling units that could be built throughout the County jurisdiction under current zoning and codes. 10. Provided a packet of information to the US District Court, District of Oregon, to help the court clerk determine growth trends in Central Oregon over the last ten years and information on industries and institutions that are likely to locate in the region. Community Development Department Accomplishments 2001 6/1/2021-1:43 PM 18 11. Maintained Historic web page of the Long Range Planning web site and updated County Intranet site with news items. 12. Completed study of zoning from 1965 to 2001 for Jim Arntz and James Schaedler’s property in south Bend along Highway 97 at Ponderosa. 13. Continued staff assistance to citizens and federal, state and local agencies in resolution of problems related to No Shooting Districts  General Patch Bridge area added to the Deschutes River Corridor Restricted Area  Formation of “Deschutes River Woods Homesites, Unit 6, Parts 1 & 11 No Shooting District”  Formation of “First Addition River Forest Acres No Shooting District”  Text Amendment to Chapter 9.08.100 to update Deschutes County Code to reflect additions to the Deschutes River Corridor Restricted area by the USFS in September 1999 and October 2001