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Home My WebLink About2016-2017 Work Plan & 2015 Annual Report Community Development Department Annual Report and Work Plan 117 NW LafayeƩe Avenue Bend, Oregon Main Line: 541‐388‐6575 Fax: 541‐385‐1764 Website: www.deschutes.org/cd Adopted June 22, 2016 Alan Unger Chair Tammy Baney, Vice Chair Tony DeBone, Commissioner Nick Lelack, AICP, Director Sherri Pinner, Management Analyst Kathleen Stockton, AdministraƟve Assistant Randy Scheid, Building Safety Director Chris Gracia, Assistant Building Safety Official Rainer Doerge, Building Inspector III ScoƩ Farm, Building Inspector III Owen Gilstrap, Electrical Inspector Dave Imel, Building Inspector III Steve Jensen, Plumbing Inspector Brian Moore, Building Inspector I Dan Swarthout, Building Inspector III Steve Wills, Building Inspector III Richard Wright, Building Inspector III Todd Cleveland, Environmental Health Supervisor Larry Howard, Environmental Health Specialist II COMMUNITY DEVELOPMENT DEPARTMENT STAFF Peter Gutowsky, AICP, Planning Manager Sher Buckner, AdministraƟve Secretary Will Groves, Senior Planner Zech Heck, Assistant Planner Caroline House, Assistant Planner MaƩ MarƟn, Associate Planner Anthony Raguine, Senior Planner Peter Russell, Senior TransportaƟon Planner Chris Schmoyer, Associate Planner Cynthia Smidt, Associate Planner Tim Berg, GIS Analyst/Programmer BOARD OF COUNTY COMMISSIONERS Lori Furlong, AdministraƟve Manager Tracy Griffin, Permit Technician Judy HackeƩ, Lead Permit Technician Angie Havniear, Permit Technician Jennifer Lawrence, Permit Technician Lisa Petersen, Permit Technician Martha Shields, Permit Technician Laurie Worley, Permit Technician John Griley, Code Enforcement Technician Tony Laemmle, Code Enforcement Technician Tom Anderson, County Administrator Erik Kropp, Deputy County Administrator COMMISSIONS, COMMITTEES AND HEARINGS OFFICERS ADMINISTRATION BUILDING SAFETY COORDINATED SERVICES ENVIRONMENTAL SOILS PLANNING 2 CDD ANNUAL REPORT AND WORK PLAN 2016-17 CDD ANNUAL REPORT AND WORK PLAN 2016-17 3 Cheryl Howard — Chair Bill Braly — Vice Chair Greg Svelund Secretary Mary Barron Chris Cassard Michelle DeSilva ScoƩ Ferguson Wendy Holzman ScoƩ Morgan David Olsen Rick Root Mark Smith DESCHUTES COUNTY PLANNING COMMISSIONERS DESCHUTES COUNTY HISTORIC LANDMARKS COMMISSIONERS Chris HorƟng‐Jones, Chair — Unincorporated Sharon Leighty, Vice Chair — Unincorporated Kelly Madden — Ex‐Officio Bill Olsen — Pioneer AssociaƟon Dennis Schmidling, Secretary — City of Sisters Rachel Stemach — Ex‐Officio Broc Stenman — Unincorporated Steve Swisher — Sisters (Chair) Dale Crawford — Redmond (Vice Chair) Maggie Kirby — Bend Hugh Palcic — South County James Powell — Bend Susan Tunno — Redmond Vacant — At Large DESCHUTES COUNTY HEARINGS OFFICERS Ken Helm Stephanie Hicks Dan Olsen DESCHUTES COUNTY BICYCLE & PEDESTRIAN ADVISORY COMMITTEE COMMISSIONS, COMMITTEES AND HEARINGS OFFICERS CDD Mission Statement .......................................................................... 5 CDD IntroducƟon .................................................................................... 6 Overview ................................................................................................. 7 Deschutes County Mission Statement .................................................... 8 CDD Performance Measures 2016‐17 .................................................. 11 Accomplishments ................................................................................. 13 Work Plan .............................................................................................. 14 Accomplishments ................................................................................. 15 Work Plan ............................................................................................. 16 Accomplishments ................................................................................. 17 Work Plan ............................................................................................. 18 Accomplishments ................................................................................. 19 Work Plan ............................................................................................. 19 Accomplishments ................................................................................. 21 Work Plan ............................................................................................. 22 Accomplishments ................................................................................. 24 Work Plan ............................................................................................. 29 2015 Annual Community Involvement Report ..................................... 31 Directory ............................................................................................... 34 TABLE OF CONTENTS COMMUNITY DEVELOPMENT DEPARTMENT COORDINATED SERVICES CODE ENFORCEMENT INFORMATION SERVICES BUILDING SAFETY ENVIRONMENTAL SOILS PLANNING STAFF DIRECTORY 4 CDD ANNUAL REPORT AND WORK PLAN 2016-17 Sisters City Hall 520 East Cascade Ave. Sisters, OR 97759 (Hours to be determined) The Community Development Department facilitates orderly growth and development in Deschutes County through coordinated programs of Planning, Environmental Soils, Building Safety, Code Enforcement educaƟon and services to the public. This Annual Report highlights the Community Development Department’s 2015‐16 accomplishments, the work plan for Fiscal Year 2016‐17, and implements the Board’s goals and objecƟves. CDD provides satellite office coverage in Redmond, La Pine and Sisters, as well as services at the main office in Bend. The Department consists of divisions and programs as listed below which provide coordinated planning and development services. Deschutes County Fair & Expo 3800 SW Airport Way Redmond, OR 97756 Thursday 8:00‐4:30 (Note: This locaƟon will change to Redmond City Hall at Evergreen in mid 2016‐17 Coordinated Services Building Safety Environmental Soils Planning Division Code Enforcement InformaƟon Services La Pine City Hall 16345 Sixth Street La Pine, OR 97739 Tuesday 8:00‐4:00 Main Office 117 NW LafayeƩe Ave. Bend, OR 97701 Mon., Tues., Thurs., Fri. 8‐5 Wed. 9‐5 CDD Mission Statement INTRODUCTION CDD ANNUAL REPORT AND WORK PLAN 2016-17 5 The Community Development Department (CDD) consists of four divisions, as well as code enforcement and informaƟon support services and programs, which provide coordinated planning and development services. The divisions include the following: AdministraƟve and Coordinated Services Division provides “front line” services at the satellite offices in Redmond and La Pine, and the main office in Bend. Building Safety Division provides construcƟon plan reviews, consultaƟon and inspecƟons to assure compliance with federal and state building codes in the rural County and ciƟes of Sisters, La Pine, and Redmond. Environmental Soils Division regulates on‐site wastewater treatment systems (sepƟc) and monitors environmental factors for public health and resource protecƟon. Planning Division is separated into two operaƟonal areas, Current Planning and Long Range Planning. Current Planning processes individual land use applicaƟons and provides informaƟon to the public on all land use related issues. Long Range Planning addresses the future needs of the community through updates to the comprehensive plan, changes to County Code and other special projects. Code Enforcement is responsible for invesƟgaƟng code violaƟon complaints to ensure compliance with each of the codes and statutes administered by CDD, and provides direct service on contract to the City of La Pine for solid waste violaƟons. InformaƟon Services establishes the integraƟon of technology across all CDD divisions. Coordinates with the ciƟes as well as provides direct service to the public via applicaƟon training and support, web‐based mapping, reporƟng services and data distribuƟon. COMMUNITY DEVELOPMENT DEPARTMENT INTRODUCTION 6 CDD ANNUAL REPORT AND WORK PLAN 2016-17 Full Time Equivalents FY 2013 FY 2014 FY 2015 FY 2016 Community Development 28.60 29.00 33.00 36.00 FY 2017 41.00 Budget Summary FY 2013 FY 2014 FY 2015 FY 20161 Resources 4,457,366 4,914,977 6,230,219 7,213,683 Requirements 4,457,366 4,914,977 6,230,219 7,213,683 FY 20172 (proposed) 8,420,357 8,420,357 CDD Director Bç®½®Ä¦ S¥ãù D®ò®Ý®ÊÄ P½ÄÄ®Ä¦ D®ò®Ý®ÊÄ EÄò®ÙÊÄÃÄã½ SÊ®½Ý D®ò®Ý®ÊÄ CÊÊÙ®Äã SÙò®Ý D®ò®Ý®ÊÄ Commercial/ResidenƟal Plan Review and InspecƟons Current Planning Long Range Planning InformaƟon Services Onsite Program Permit Technicians Code Enforcement BÊÙ Ê¥ CÊçÄãù CÊÃÃ®ÝÝ®ÊÄÙÝ B®ù½ Ä PÝãÙ®Ä Aò®ÝÊÙù CÊÃÃ®ãã HÙ®Ä¦Ý O¥¥®ÙÝ H®ÝãÊÙ® LÄÃÙ»Ý CÊÃÃ®ÝÝ®ÊÄ P½ÄÄ®Ä¦ CÊÃÃ®ÝÝ®ÊÄ DÝ«çãÝ R®òÙ M®ã®¦ã®ÊÄ Ä EÄ«ÄÃÄã CÊÃÃ®ãã 1FY 16 Reserves: $1,037,652 2FY 17 Reserves: $1,375,000 CDD Director Bç®½®Ä¦ S¥ãù D®ò®Ý®ÊÄ P½ÄÄ®Ä¦ D®ò®Ý®ÊÄ EÄò®ÙÊÄÃÄã½ SÊ®½Ý D®ò®Ý®ÊÄ CÊÊÙ®Äã SÙò®Ý D®ò®Ý®ÊÄ Commercial/ResidenƟal Plan Review and InspecƟons Current Planning Long Range Planning InformaƟon Services Onsite Program Permit Technicians Code Enforcement OVERVIEW CDD ANNUAL REPORT AND WORK PLAN 2016-17 7 Safe CommuniƟes Protect the community through planning, preparedness and delivery of coordinated services Collaborate with County and community partners in preparing for and responding to natural and man‐made disasters. Promote public safety programs to reduce crime and repair harm. Respond to, invesƟgate, and prosecute criminal acƟvity to ensure the guilty are held accountable, the innocent are protected, and the rights of all ciƟzens are respected. Expand and enhance public safety communicaƟon systems in coordinaƟon with all stakeholders. Enforce County regulaƟons to preserve rural quality of life. Healthy People Enhance and protect the health and well being of the community through advocacy, prevenƟon, educaƟon, and delivery of coordinated services Consider populaƟon health, wellness and mulƟ‐modal connecƟvity in the design and implementaƟon of infrastructure and land use policies. Adjust to changing health system reforms, asses and address gaps in service, and strategize regional approaches. Provide Ɵmely and convenient access to quality health services. Promote health and prevent disease using strategies that align with the Central Oregon Regional Health Improve‐ ment Plan. Support the development of collaboraƟve soluƟons related to transit opƟons, homelessness, affordable housing, and veterans’ needs. Resilient Economy Promote policies and acƟons that sustain and simulate economic vitality ConƟnue strategic capital planning and projects that strengthen the region’s economy. Partner with organizaƟons that sƟmulate economic vitality. Support land use programs and iniƟaƟves that promote economic growth and diversity, livability, and sustainabil‐ ity. Support beneﬁcial management and access policies of publicly owned faciliƟes and natural resources to promote tourism and recreaƟonal acƟviƟes. Natural Resource Stewardship Promote environmental stewardship through assessment, advocacy and collaboraƟon Enhance and protect air, land and water resources. Educate the public and enforce policies regarding noxious weed control and eradicaƟon. Support healthy and sustainable forest, habitat, and land management pracƟces and oversight. Restore and maintain landscapes across all jurisdicƟons that are resilient to ﬁre‐related disturbances in accordance with management objecƟves. Enhancing the lives of ciƟzens by delivering quality services in a cost‐effecƟve manner BOARD OF COUNTY COMMISSIONERS’ 2016-2017 GOALS AND OBJECTIVES: DESCHUTES COUNTY MISSION STATEMENT 8 CDD ANNUAL REPORT AND WORK PLAN 2016-17 Quality Service Delivery Provide internal and external services that are innovaƟve and efficient Encourage and expand opportuniƟes for public engagement with Deschutes County government. Provide internal support to County operaƟons to ensure cost‐effecƟve and efficient delivery of services to the public. Support employee wellness, development, producƟvity and job saƟsfacƟon. Support and promote Deschutes County Customer Service “Every Time” standards. Pursue cooperaƟve opportuniƟes to enhance service delivery and the cost‐effecƟveness of public services. EffecƟve Asset Management Preserve and enhance capital and ﬁscal assets Use best management pracƟces to sustain the quality of County assets and infrastructure. Upgrade informaƟon management systems to streamline business processes. Maintain strategies for major funds to ensure long‐term ﬁnancial stability. Address long‐term building and facility capital needs including major maintenance and replacement strategies. DESCHUTES COUNTY MISSION STATEMENT, CONTINUED CDD ANNUAL REPORT AND WORK PLAN 2016-17 9 COMMUNITY DEVELOPMENT DEPARTMENT EXECUTIVE SUMMARY The most signiﬁcant issue for the fourth consecuƟve year will be to maintain high customer service levels with sustained increased levels of development acƟvity in the rural county and in the ciƟes of La Pine, Sisters, and Redmond, while maintaining appropriate staffing levels across all divisions and programs to meet business demands. High priority CDD goals are reﬂected in the department’s Goals and Performance Measures secƟon of this work plan. CDD has historically been a fee‐supported department with the excepƟon of the Great Recession. Permit volumes have increased across all divisions and programs and, combined with new and expanded building services contracts, are resulƟng in revenue stabilizaƟon. CDD began restoring its reserve funds in FY 2015, conƟnued into FY 2016, and reserve funds are projected to increase in FY 2017. Reserve funds allow CDD to provide a consistent level of high quality customer services during various economic cycles and seasons. Fee adjustments are proposed for FY 2017 based on the FY 2015‐16 Comprehensive User Fee Study prepared by a consultant to ensure full cost recovery, the accurate cost of services (some fees are proposed to be increased and others reduced), and to build reserve funds. CDD’s fees are proposed to increase to cover inﬂaƟonary adjustments, with a few fees increasing or decreasing by larger percentages to cover the actual cost of service. In addiƟon, the code compliance fee on building permits is proposed to increase for the ﬁrst Ɵme in over a decade to cover the actual costs to administer this program. The FY 2017 budget assumes permit volumes and revenue will conƟnue to increase across all divisions. The FY 2017 staffing increases are to add two Building Inspector III posiƟons, one Code Enforcement Technician (limited duraƟon), one Associate Planner (limited duraƟon), and one AdministraƟve Secretary posiƟon. CDD conƟnues to reposiƟon itself for strong long‐term ﬁnancial health, conƟnuously operaƟng more efficiently, carrying no debt, all while maintaining a tremendously posiƟve culture and providing outstanding customer service. FY 2016-17 WORK PLAN 10 CDD ANNUAL REPORT AND WORK PLAN 2016-17 The Community Development Department’s 2016‐17 goals are reﬂected in the performance measures below. These performance measures strategically and comprehensively align all of CDD’s operaƟons with the Board of County Commissioners’ (Board) 2016‐17 Goals and ObjecƟves and the County’s Customer Service Standards. The performance measures address service delivery expectaƟons from the perspecƟve of CDD’s customers; ensure the department fulﬁls its regulatory compliance requirements; effecƟvely manage the organizaƟon’s assets, capaciƟes, and ﬁnances; and preserve and enhance the County as a safe, sustainable, and desirable place to live, visit, work, learn, recreate and more. 1. Achieve 85% voluntary compliance in Code Enforcement cases. 2. Resolve 75% of Code Enforcement cases within 12 months. 3. Facilitate County adopƟon of Bend, Redmond and Sisters UGB amendments. 4. Coordinate with the City of Bend to adopt the Bend Airport Master Plan into the County’s Comprehensive Plan and amend zoning ordinance to promote economic growth and sustainability at the Airport. 5. Coordinate with the City of Redmond to amend its UGB for a large lot industrial site and future Fairgrounds expansion. 6. Complete the 3‐year US EPA Brownﬁeld Assessment grant with the City of Redmond, private property owners, and Bend Parks and RecreaƟon District to idenƟfy contaminated commercial sites and plan for redevelopment. 7. Support and parƟcipate in the Land ConservaƟon and Development Commission rulemaking process to address non‐ resource lands, if iniƟated. Upon rule adopƟon, coordinate with DLCD to develop a work plan to implement the new rules and accurately designate resource and non‐resource lands in rural Deschutes County. 8. Develop a work program to audit County land use regulaƟons to update review processes and standards to achieve County goals. 9. Coordinate with the Sunriver Owners AssociaƟon (SROA) and stakeholders on a soluƟon to conﬂicts between traffic on Spring River Road and those seeking to launch boats or ﬂoat on the Deschutes River from Harper Bridge. 10. Coordinate with the U.S. Fish and Wildlife Service (USFWS) to protect criƟcal habitat for the Oregon SpoƩed Frog, and pursue balanced land use approaches that beneﬁt both the species and private property owners. CDD ANNUAL REPORT AND WORK PLAN 2016-17 11 COMMUNITY DEVELOPMENT DEPARTMENT PERFORMANCE MEASURES 2016-17 11. Convene the South County Groundwater Partnership Financial Advisory CommiƩee to discuss funding soluƟons to protect groundwater quality. 12. Evaluate the University of Oregon’s Community Service Center’s recommendaƟons to update the County’s natural hazards and miƟgaƟon standards. 13. Expand online subscripƟon services beyond the CDD Update to include Planning Commission and Historic Landmarks Commission agendas, Monthly CDD StaƟsƟcs and Performance Measure Reports, and Hearings Officers’ decisions. 14. Achieve an average of 6‐10 stops at different construcƟon job sites per day for each Building Inspector. Each stop may consist of mulƟple inspecƟons. 15. Achieve an average turnaround Ɵme on building plan reviews of 8‐10 days. 16. Achieve an average of 2‐4 residenƟal plan reviews per building plans examiner per day. 17. Issue all planning administraƟve (staff) decisions for land use acƟons requiring prior noƟce within 45 days of determinaƟon of complete applicaƟon and for those that do not require prior noƟce, within 21 days of determinaƟon of complete applicaƟon. 18. Issue new onsite sepƟc system permits within 15 days of receiving a complete applicaƟon. 19. Maintain one‐stop development services shops in the La Pine and Sisters’ city halls, and coordinate with the City of Redmond to establish a one‐stop development services shop at Evergreen City Hall in 2017. 20. Partner with NeighborImpact to provide ﬁnancial assistance to property owners needing to upgrade their onsite wastewater treatment systems, and coordinate with DEQ to issue protecƟve onsite wastewater treatment system permits and water quality risks and monitoring. 21. Develop and adopt reserve fund policies and targets to enable CDD to sustain consistent levels of service during various economic cycles and to inform annual fee adjustments. COMMUNITY DEVELOPMENT DEPARTMENT PERFORMANCE MEASURES, CONTINUED 12 CDD ANNUAL REPORT AND WORK PLAN 2016-17 CDD ANNUAL REPORT AND WORK PLAN 2016-17 13 The Coordinated Services Division provides service to customers at the main office in Bend, as well as at satellite offices in Redmond, La Pine and Sisters. The Division consists of seven permit technicians and two code enforcement technicians. The goals of the Division are to ensure minimal wait Ɵmes, provide accurate informaƟon to the public, and ensure the efficient operaƟon of the front counter and coordinaƟon among all divisions. Staff also performs basic building plan reviews and addressing in the rural county and City of Redmond under contract. 1. Customer service is the top priority for Coordinated Services staff and they have maintained that high level of service during the increase in acƟvity and while training new staff. 2. In coordinaƟon with InformaƟon Services (IS) and InformaƟon Technology (IT), Coordinated Services conƟnued to assess equipment used by all CDD staff to ensure that operaƟonal needs were met. The team developed project lists that will enhance service, staff efficiency and communicaƟons. Projects included: a. Providing tablets to building and environmental health inspectors and code enforcement technicians in the ﬁeld to provide real‐Ɵme inspecƟon results; making data available to inspectors in the ﬁeld; and improving communicaƟon, photography and prinƟng tools; b. Providing linkages to historical documents where parcel numbers have changed; c. CreaƟng new types of online permit applicaƟons; and d. Reviewing business processes and procedures and making several adjustments to accommodate and fully uƟlize Accela. 3. Accela a. ConƟnued to create efficiencies using the Accela permiƫng soŌware. As the soŌware evolves and new tools become available, Deschutes County conƟnues to be a statewide leader in offering training opportuniƟes to our customers and regional agency partners using the soŌware. b. Deschutes County has created an Accela ePermiƫng Advisory Group that will be looking at the future of State ePermiƫng systems and how it can best ﬁt the needs of the jurisdicƟons statewide. This is both an opportunity to discuss system issues and to offer suggesƟons for improvements to meet Deschutes County’s needs. The State has been supporƟve of this group and its suggesƟons. OVERVIEW ACCOMPLISHMENTS COORDINATED SERVICES COORDINATED SERVICES, CONTINUED c. As part of the transiƟon to Accela, a custom program that Coordinated Services has been using for operaƟon and maintenance of sepƟc systems, did not ﬁt under the umbrella of the new system. The InformaƟon Technology Department (IT) has created a new custom program for staff to use. This will enable staff to send out Ɵmely monthly billing statements to maintenance providers, track reports that have been submiƩed and keep beƩer track of those sepƟc systems that are out of compliance. 1. Coordinate and lead training for the new Accela user interface that will be introduced during the summer of 2016 for County, Sisters and Redmond staff. This new interface will be a signiﬁcant change from the current interface. Deschutes County is proposed to be an early user of this new interface by the State, so this training will be criƟcal for all staff. 2. Plan for the opening of a 2017 one‐stop development services shop with the City of Redmond, and the transfer of the Sisters Building Program back to the County. 3. ConƟnue to coordinate and conduct public outreach and educaƟon on Accela and all related elements to increase customer use of ePermiƫng, and encourage submiƩal of applicaƟons for all parƟcipaƟng jurisdicƟons at any parƟcipaƟng Community Development Department. 4. Serve on statewide ePermiƫng commiƩee, parƟcipate in naƟonal Accela conference, and pursue other acƟons to ensure Accela meets Deschutes County’s needs. 5. Perform addressing duƟes in rural Deschutes County and for the City of Redmond. 6. ConƟnue to cross train permit technicians to perform simple plan reviews, and parƟcipate in statewide permit technician training programs and Central Oregon Planners Network Training. 7. Achieve 25% of all permits being submiƩed electronically, with the excepƟon of Planning applicaƟons (the capability does not yet exist). WORK PLAN 14 CDD ANNUAL REPORT AND WORK PLAN 2016-17 New Complaint Cases Total Cases IniƟated Percentage Change (from previous year) 2013 241 254 (8%) 2014 284 290* 14% 2015 366 366 26% *317 total invesƟgaƟons (27 complaints were unfounded or resolved prior to case iniƟaƟon CDD ANNUAL REPORT AND WORK PLAN 2016-17 15 OVERVIEW The Code Enforcement program consists of three Code Enforcement technicians (3 FTE in 2016‐2017) plus volunteers, supported by a law enforcement technician from the Sheriff’s Department, management and the operaƟng divisions. Code Enforcement is responsible for invesƟgaƟng code violaƟon complaints associated with building, land use, onsite wastewater disposal and solid waste codes, with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citaƟons for prosecuƟon in circuit court or before a Code Enforcement hearings officer. ACCOMPLISHMENTS Code Enforcement staff successfully resolved 389 cases in 2015. The number of new Code Enforcement cases increased 52% in 2015 from 2014. Staff conƟnued to achieve an 85% voluntary compliance rate with the addiƟonal case load. UƟlizaƟon of volunteers in the proacƟve code enforcement program was very successful. Work performed by volun‐ teers directly enhanced producƟvity and efficiency. Volunteers review Temporary Use Permits for compliance with condiƟonal use decisions, including the annual update of doctors’ leƩers for medical hardships, removal of manufac‐ tured homes for storage permits and for living in RVs. CoordinaƟng with the County Weeds Program Specialist, staff extended proacƟve enforcement program focus to include idenƟﬁcaƟon of noxious weed‐infested properƟes. CODE ENFORCEMENT Total Cases Closed 30 Days 60 Days 180 Days 360 Days 2013 264 8% 21% 64% 86% 2014 253 10% 22% 56% 75% 2015 322 17% 29% 58% 80% Voluntary Warning CitaƟon InjuncƟon 2013 84% 13% 3% <1% 2014 85% 10% 5% 0 2015 88% 6% 4% <1% Case IniƟaƟon Summary Compliance Case Turnaround Code Enforcement staff has successfully coordinated with the inmate work crew on a few cases in order to resolve some solid waste enforcement issues. This has been a great partnership between two County departments to resolve some difficult cases and help the homeowner to come into compliance. The County Road Department was also involved in helping to abate a property with a hazardous structure. Developed and approved contract with the City of La Pine to provide Code Enforcement services for solid waste within City limits. WORK PLAN ConƟnue to uƟlize the inmate work crew to resolve solid waste cases where the property’s owner is unable to comply with County Code due to medical issues. ConƟnue proacƟve efforts in invesƟgaƟon of illegal second dwellings, review temporary use permits, and follow up on replacement dwellings. ConƟnue to establish a relaƟonship between CDD Code Enforcement and rural subdivision homeowners’ associa‐ Ɵons. Code Enforcement technicians make themselves available to speak at stakeholder meeƟngs to share Deschutes County Code Enforcement informaƟon and operaƟng procedures. ParƟcipate in land use text amendment processes by providing informaƟon and insight to ensure code enforceability. Survey other code enforcement jurisdicƟons and incorporate innovaƟve pracƟces where appropriate. This effort includes direct involvement with the Oregon Code Enforcement AssociaƟon (OCEA) conference parƟcipaƟon and networking. Administer the Code Enforcement Volunteer Program, focusing on proacƟve, non‐threatening case review. With the use of new technology, Code Enforcement will strive to become a more paperless environment. In cooperaƟon with the Building Safety Division, parƟcipate in the development of a text amendment on the County Outdoor LighƟng Ordinance. The amendment will update tables to include compact ﬂorescent lighƟng opƟons. Explore the feasibility of conducƟng proacƟve enforcement of certain types of land use permits which have condiƟons of approval associated with them. Evaluate updated Code Enforcement Policy and Procedures Manual, and iniƟate amendments per direcƟon from the Board. CODE ENFORCEMENT, CONTINUED 16 CDD ANNUAL REPORT AND WORK PLAN 2016-17 InformaƟon Services (IS) is responsible for the development and maintenance of digital spaƟal databases and for providing state‐of‐the‐art mapping and data services to local governments, ciƟzens, and businesses. In addiƟon, IS staff supports customer service applicaƟons, reporƟng services, technical support and applicaƟon development. IS es‐ tablishes methods for deriving staƟsƟcs, evaluaƟng efficiency, and as‐ sisƟng in measuring departmental performance. IS is staffed by one GIS analyst/programmer. Worked with the County’s database administrator to implement the use of genealogy within Accela and DIAL, allowing reverse chronological research of parcel changes. Established meaningful performance measures using database programming and custom report wriƟng to measure volume and capacity of department. Performed staƟsƟcal analysis and designed custom databases in support of CDD’s User Fee Study conducted by Capital AccounƟng Partners. Developed web‐based building permit and land use applicaƟon query program for customers to use on the department’s public internet site. Assisted department staff with custom maps and exhibits. Provided soŌware support and training for department’s electronic plan view process. Developed automated scripts to upload current address, parcel, owner, zoning and jurisdicƟon –based aƩribute data into Accela on a weekly basis. Enabled document template management through Laserﬁche. Enabled ediƟng of historic document templates to relate directly with the tax lot displayed in DIAL. Provided data and GIS mapping to the general public. Updated and maintained the CDD website. Provided technical support, including mapping and analysis to the ciƟes of Bend, La Pine, Sisters and Redmond for future Urban Growth Boundary (UGB)/ Urban Reserve Area (URA) expansions. OVERVIEW ACCOMPLISHMENTS INFORMATION SERVICES CDD ANNUAL REPORT AND WORK PLAN 2016-17 17 18 CDD ANNUAL REPORT AND WORK PLAN 2016-17 INFORMATION SERVICES WORK PLAN Manage the administraƟon of department’s permiƫng soŌware, resolve system soŌware problems. Establish and maintain the department’s informaƟon technology strategic plan. Analyze applicaƟon performance to ensure it is meeƟng availability and performance objecƟves. Establish, design and maintain databases and related ﬁles. Ensure database quality, integrity and performance. Perform database programming and custom report wriƟng to measure volume and capacity of department. Assist department with strategic planning, system analysis and improvement as well as reporƟng and forecasƟng. Monitor departmental performance measures. Perform staƟsƟcal analysis and technical support for disseminaƟon to the public. Assist the CDD Director in evaluaƟng, assessing and implemenƟng appropriate technologies. Work closely with the County’s IT department on system business and technology. Design informaƟon ﬂows, develop automated scripƟng rouƟnes to enhance and support core department soŌware applicaƟons as well as support of other County applicaƟons (DIAL). Work with end users to translate funcƟonal needs into technical speciﬁcaƟons. Perform advanced spaƟal analysis using geographic informaƟon systems soŌware to create maps, staƟsƟcs, reports and databases. Provide assistance, support and guidance to other GIS staff members and users. Maintain and update the department’s MicrosoŌ Sharepoint Intranet. Maintain and update web content for department. Expand on‐line subscripƟon services beyond the CDD Update to include Planning Commission and Historic Landmarks Commission agendas, Monthly CDD StaƟsƟcs and Performance Measure Reports, and Hearings Officers’ decisions Provide support, training and oversight for other department users of web content management system. Provide technical support and training to staff for all computer systems and peripherals. Perform remote support of department’s desktop computers. Develop and maintain GIS/web applicaƟons deployed using ArcGIS online. OVERVIEW The Building Safety Division provides construcƟon plan reviews, consultaƟon and inspecƟons to assure compliance with state statutes, state building codes and naƟonal standards. The Building Safety Division interprets and enforces the state‐mandated building codes through a process of educaƟon and a clear and fair applicaƟon of the specialty codes. The Division provides all of these services throughout the rural county, the CiƟes of La Pine and Sisters, to the City of Redmond through an Intergovernmental Agreement, and various services to Lake, Jefferson, Klamath and Crook counƟes, the City of Bend and the State of Oregon Building Codes Division on an as‐needed basis. The Division consists of the Building Safety Official, Assistant Building Safety Official, and ten building inspectors (eight exisƟng, two new). ACCOMPLISHMENTS Issued 415 single family dwelling permits in 2015 for Deschutes County. Enhanced Accela capabiliƟes for inspecƟon scheduling and recording, such as using thermal printers for iPads in the ﬁeld to greatly improve and streamline inspecƟon reporƟng funcƟons. The Division has also implemented the use of Accela in the City of Sisters. Reconsolidated all inspectors back into the Bend office for greater communicaƟon and consistency. Provided building services to the City of Sisters for the third year of a three‐year contract, and conƟnued to provide building services to the City of Redmond. Exceeded the state‐mandated turnaround Ɵme on plan reviews during a notable increase in permit acƟvity. ConƟnued to coordinate pre‐construcƟon/pre‐design meeƟngs to facilitate an improved plan review process for both Deschutes County and the City of Sisters. ParƟcipated in state‐mandated classes for the conƟnuing educaƟon of cerƟﬁed inspectors and local design professionals, and conƟnued to cross train staff to perform mulƟple inspecƟons on each site visit. The majority of inspectors now have all four residenƟal cerƟﬁcaƟons. The two remaining inspectors are in the process of compleƟng their cross training cerƟﬁcaƟons. WORK PLAN The Division will conƟnue to provide full service to all of its customers through the plan review and inspecƟon process, including in the CiƟes of Sisters and La Pine. Finalize the Sisters building services contact. Staff will conƟnue to work with City staff, emphasizing educaƟonal opportuniƟes for owners and builders and developing a streamlined and efficient permiƫng system. Contacts and communicaƟon channels that have been developed with Sisters’ divisions will conƟnue to be strengthened and engaged as the County provides building permit services. BUILDING SAFETY CDD ANNUAL REPORT AND WORK PLAN 2016-17 19 Two inspectors will complete state‐provided classes for specialized electrical inspector cerƟﬁcaƟon, and one inspector will also complete specialized plumbing inspector cerƟﬁcaƟon training. CompleƟon of the program and successful tesƟng will allow these inspectors to perform limited commercial electrical inspecƟons and limited commercial plumbing inspecƟons. ConƟnue monthly meeƟngs with Central Oregon Builders AssociaƟon and Central Oregon AssociaƟon of Realtors. These meeƟngs beneﬁt both the builders and our staff ‐ feedback from the builders is valuable to CDD as inspecƟon processes are conƟnuously improved. Implement state codes as they are adopted. Staff will parƟcipate in the development of training opportuniƟes for the inspectors and plan reviewers. These funcƟons typically also involve local design professionals and contractors. ConƟnue to review and reﬁne the process for determining agricultural and equine exempƟons with the goal of all exempƟons meeƟng the requirements of ORS 455.315. Achieve an average of 6‐10 stops at different construcƟon job sites per day for each Building Inspector. Each stop may consist of mulƟple inspecƟons. Achieve an average turnaround Ɵme on building plan reviews of 8‐10 days. Achieve an average of 2‐4 residenƟal plan reviews per building plans examiner per day. BUILDING SAFETY, CONTINUED 20 CDD ANNUAL REPORT AND WORK PLAN 2016-17 The Environmental Soils Division provides site evaluaƟons, design review and inspecƟon of on‐site wastewater treatment and dispersal systems as an agent of Oregon Department of Environmental Quality. Staff inspects sewage pumper trucks, reports on condiƟon of exisƟng wastewater systems, maintains an operaƟons and maintenance tracking system, provides the public with informaƟon on wastewater treatment systems and regulaƟons, and invesƟgates sewage hazards. Staff are also engaged in the proacƟve pursuit of protecƟon of the groundwater in southern Deschutes County and other sensiƟve areas. The Division is staffed by one Environmental Health Supervisor, one Environmental Health Specialist, one half FTE permit technician and one on‐call inspector. In 2015, the Division: Assessed 172 sites for onsite wastewater treatment and dispersal systems, up approximately 20% from 2014, and issued 996 permits and authorizations for new and existing onsite treatment and dispersal systems, up 6% from 2014. Applications included more complex and technical procedures compared to recent previous years. Regularly coordinated with Department of Environmental Quality (DEQ), including the hydrologist in the Western Region office, to determine the circumstances in South County requiring protective onsite wastewater systems. Staff continued to support and work with DEQ staff on South Deschutes/Northern Klamath Groundwater Protection Steering Committee recommendations. Continued coordination with the Deschutes County/NeighborImpact Loan Partnership program that provides financial assistance to South County property owners when a nitrogen‐reducing ATT system is required to repair a failing onsite system. Provided nine property owners in South County with rebates of $3,750 per property for upgrading conventional onsite systems to nitrogen reducing pollution reduction systems. Coordinated with the City of Bend to assess sites eligible for onsite wastewater treatment and dispersal systems due to their distances from a sewer collection facility. Hired and trained a new Environmental Health Specialist working on the onsite program. OVERVIEW ACCOMPLISHMENTS ENVIRONMENTAL SOILS CDD ANNUAL REPORT AND WORK PLAN 2016-17 21 The Environmental Soils Division will continue to maintain or exceed service level goals and permit application processing time for site evaluations, design review and inspection of onsite wastewater treatment and dispersal systems. Issue new onsite sepƟc system permits within 15 days of receiving a complete applicaƟon. Staff will prioritize addressing sewage health hazards and protecting public health and the environment. Staff will continue working with the DEQ on permitting protective onsite wastewater systems in South Deschutes County. Participate in a possible Goal 11 pilot project for community sewer in the rural area of South Deschutes County. Provide financial assistance opportunities where needed and appropriate to assist South Deschutes County property owners who do not qualify for conventional loans to upgrade conventional onsite systems to nitrogen reducing pollution reduction systems (Nitrogen Reducing System Rebates and the NeighborImpact Non‐Conforming Loan partnership). Consider convening the South County Groundwater Partnership Financial Advisory CommiƩee to discuss funding soluƟons to protect groundwater quality. Participate on the City of Bend stormwater public advisory technical committee. Maintain and update the South Deschutes County Groundwater Protection Annual Report. Assess staffing needs to maintain service levels based on workloads. Update Operation and Maintenance reporting, tracking, and electronic invoicing system as required by DEQ. Diversify and train additional staff to work the operation and maintenance program. Update County Code Chapter 13.08 to be consistent with contemporary rules and requirements. Update the DEQ contract for the Onsite Wastewater Treatment System Program to be more consistent with current rules and requirements (current contract dates from 1981). Update County Code Chapter 13.08 to be consistent with contemporary rules and requirements. Update the DEQ contract for the Onsite Wastewater Treatment System Program to be more consistent with current rules and requirements (current contract dates from 1981). WORK PLAN ENVIRONMENTAL SOILS, CONTINUED 22 CDD ANNUAL REPORT AND WORK PLAN 2016-17 The Planning Division is divided into two operaƟonal areas: Current Planning and Long Range Planning. The Division consists of 12 employees: a Community Development/Planning Director, one Planning Manager, two Senior Planners, one Senior TransportaƟon Planner, an InformaƟon Systems programmer/analyst, three Associate Planners, two Assistant Planners, and an AdministraƟve Secretary. Development Services is responsible for reviewing land use applicaƟons for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulaƟons, and facilitaƟng public hearings with hearings officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for building permit applicaƟons and sepƟc permits; coordinaƟng with Code Enforcement to respond to complaints and monitor condiƟons of approval for land use permits; performing road naming duƟes and assisƟng with addressing; and providing assistance at the public informaƟon counter, over the telephone and via email. Long‐Range Planning is responsible for planning for the future of Deschutes County, including developing and implemenƟng land use policy with the BOCC, Planning Commission, community and partner organizaƟons. It is in charge of updaƟng the County Comprehensive Plan and zoning regulaƟons, coordinaƟng with ciƟes and agencies on various planning projects taking place in the region, including populaƟon forecasts with Portland State University and ciƟes. Staff also monitors and parƟcipates in annual legislaƟve sessions, and serves on numerous local, regional and statewide commiƩees primarily focusing on transportaƟon, natural resources, growth management and economic development. Three speciﬁc disciplines support both Current and Long‐Range planning, including transportaƟon, wetlands/ﬂoodplains, and InformaƟon Systems, covered separately in this Work Plan. TransportaƟon Planning provides comments and experƟse on land use applicaƟons, calculates System Development Charges (SDC’s) as part of land use applicaƟon review process or upon request; provides comments to the County’s Risk Management Department regarding traffic issues for permiƩed events; parƟcipates in the annual County Capital Improvement Plan (CIP) process with the Road Department; applies for grants for enhanced bicycle and pedestrian faciliƟes in coordinaƟon with the Bicycle and Pedestrian Advisory CommiƩee (BPAC); parƟcipates in Oregon Department of TransportaƟon (ODOT) funded reﬁnement planning; coordinates road issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban interface plans; and serves on several local and regional transportaƟon commiƩees, most notably BPAC, the Bend Metropolitan Planning OrganizaƟon Technical Advisory CommiƩee, and Central Oregon Area Commission on TransportaƟon (COACT) Technical Advisory CommiƩee. OVERVIEW PLANNING CDD ANNUAL REPORT AND WORK PLAN 2016-17 23 Floodplain and Wetlands Planning is responsible for providing comments and experƟse on land use applicaƟons, code enforcement, and general property inquiries that require development, ﬁll, or removal in mapped ﬂoodplain and wetlands. Staff maintains cerƟﬁcaƟon as an AssociaƟon of State Floodplain Managers (ASFPM) CerƟﬁed Floodplain Manager to provide customers with up‐to‐date and accurate informaƟon regarding FEMA regulaƟons, surveying requirements, and construcƟon requirements. CoordinaƟon is frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon Department of State Lands, Oregon Department of Fish and Wildlife, and the US Forest Service. Applications Received 663 land use applicaƟons in 2015, compared with 517 applicaƟons for 2014 (28% increase). Nineteen were reviewed by hearings officers in 2015, compared to 9 in 2014. The highest volume applicaƟons were landscape management reviews (136), condiƟonal use permits (95), property line adjustments (60), temporary uses (50), permit sign‐offs (43),and site plans (36). Land Use Board of Appeals There were eight appeals ﬁled with the Land Use Board of Appeals in 2015. This compares with four appeals in 2014. Applicant-Initiated Comprehensive Plan and Zoning Text Amendments Text amendment addressing Eagle Crest’s overnight lodging requirements; Plan amendment, zone change, and Goal 14 excepƟon changing Exclusive Farm Use zoning to Rural Industrial for property at Deschutes JuncƟon; Plan amendment to designate a one‐mile segment of the Pilot BuƩe Canal as a historic resource; Plan amendment and zone change in Tumalo changing Tumalo ResidenƟal 5‐Acre Minimum to Tumalo Industrial; and, LUBA remand to iniƟate a plan amendment for property near Millican adding to the Goal 5 surface mining inventory of mineral and aggregate resources and a zone change from Exclusive Farm Use to Surface Mining. Non-Farm Dwellings Processed 28 nonfarm dwelling applicaƟons in 2015, compared with 19 for 2014, a 47% increase. ACCOMPLISHMENTS PLANNING, CONTINUED 24 CDD ANNUAL REPORT AND WORK PLAN 2016-17 Prominent Applications Noteworthy land use applicaƟons in 2015 included three solar photovoltaic systems, a cluster development at Lower Bridge, private park for weddings, an irrigaƟon reservoir and water ski lake west of Shevlin Park, Caldera Springs desƟnaƟon resort expansion, Riley Ranch Nature Preserve, Cascade Academy expansion, Thornburgh Resort’s Final Master Plan remand, and an event and wedding pavilion at Tetherow Resort. Subdivision Plats Five tentaƟve subdivision plats creaƟng a total of 105 residenƟal lots were submiƩed in 2015. Eleven plats were recorded. In 2014, 11 tentaƟve subdivision plats were submiƩed creaƟng a total 166 residenƟal lots. Six plats were recorded. Certified Local Government Grant Staff is administering an 18‐month $13,000 CerƟﬁed Local Government (CLG) Grant from the State Historic PreservaƟon Office to assist with implemenƟng historic preservaƟon programs. The grant period runs from March 2015 to August 2016. U.S. EPA Brownfield Community-Wide Assessment Grant The Planning Division is in the ﬁnal year of administering a 3‐year $400,000 U.S. Environmental ProtecƟon Agency (US EPA) Community‐ wide Brownﬁeld Assessment Grant. The grant ends in September 2016. Proceeds from the grant enabled the County to complete ﬁve Phase 1 and three Phase II Environmental Site Assessments (ESAs). A fourth Phase II ESA is currently being performed for the Bend Park and RecreaƟon District to examine Mirror Pond sedimentaƟon. The Brownﬁeld grant also dedicated $90,000 for Area Wide Planning (AWP) for the City of Redmond. The Mid‐Town area of Redmond’s downtown was the beneﬁciary of research, technical assistance and training to revitalize key brownﬁeld sites. The Ɵming and readiness to uƟlize AWP funding offered extraordinary advantages for the City of Redmond. It dovetailed with their exisƟng efforts to revitalize the area, including an urban renewal district, market analysis, and recently completed housing study. Code Enforcement Task Force and Text Amendments Planning staff convened a group of stakeholders to explore whether consensus could be achieved on a conceptual text amendment to prohibit the issuance of permits for properƟes in violaƟon of County Code or a prior land use decision. Staff iniƟated amendment and aŌer public hearings before the Planning Commission and the Board, County Commissioners adopted them in December. PLANNING, CONTINUED CDD ANNUAL REPORT AND WORK PLAN 2016-17 25 ACCOMPLISHMENTS, CONTINUED PLANNING, CONTINUED ACCOMPLISHMENTS, CONTINUED Sage Grouse On September 22, 2015, the U.S. Fish and Wildlife Service determined federal land management plans and partnerships with states, ranchers, and NGO’s avert an endangered species lisƟng for sage grouse. On the same day, the Bureau of Land Management (BLM) and the U.S. Forest Service (USFS) issued Records of Decisions ﬁnalizing land use plans that will conserve key sagebrush habitat and address idenƟﬁed threats to the greater sage‐grouse on federal land. The Oregon Land ConservaƟon and Development Commission (LCDC) adopted new rules last summer addressing potenƟal conﬂicts between “large‐scale development” and sage grouse habitat. Their rules became effecƟve in August. State law, ORS 197.646(3) requires Deschutes County to implement them. AŌer public hearings before the Planning Commission and the Board, County Commissioners adopted comprehensive plan and zoning text amendments in December to protect sage‐grouse habitat on non‐federal lands near Millican, Brothers, and Hampton. They are consistent with LCDC’s new rules. Statewide Planning Goal 11 Exception The Planning Division, in coordinaƟon with the Oregon Department of Environmental Quality (DEQ) and Department of Land ConservaƟon and Development (DLCD) iniƟated a Goal 11 ExcepƟon in June that would allow sewers in rural Southern Deschutes County to address nitrates in shallow groundwater. The Planning Commission and Board held public hearings from August 2015 to January 2016. Medical Marijuana Dispensaries In January 2015, the Board directed staff to draŌ a text amendment regulaƟng medical marijuana dispensaries, prior to the statewide ban expiring on May 1. AŌer public hearings before the Planning Commission and the Board, County Commissioners adopted amendments in April 2015. Medical & Recreational Marijuana Regulations From August through September, the Planning Commission and Board held work sessions and public hearings to consider opƟng out or preparing regulaƟons addressing where and how marijuana businesses may operate in the unincorporated areas of Deschutes County. On December 21, the Board voted unanimously to temporarily ban marijuana businesses, including medical marijuana dispensaries. A ciƟzen advisory commiƩee was formed in January to provide further input to the Board. 26 CDD ANNUAL REPORT AND WORK PLAN 2016-17 PLANNING, CONTINUED ACCOMPLISHMENTS, CONTINUED Harper Bridge Planning staff conƟnues to coordinate with the Sunriver Owners AssociaƟon (SROA) and Oregon Marine Board (OMB) on a soluƟon to conﬂicts between traffic on Spring River Road and those seeking to launch boats or ﬂoat on the Deschutes River from Harper Bridge. Housekeeping Amendments Planning staff iniƟated a package of text amendments to incorporate changes in state law into the zoning code. In addiƟon, “housekeeping” amendments were also adopted to correct scrivener errors and provide addiƟonal clariﬁcaƟon to exisƟng regulaƟons and the Comprehensive Plan. AŌer public hearings before the Planning Commission and the Board, County Commissioners adopted them in December. Natural Hazards Goal 7 Plan The University of Oregon’s Community Service Center (CSC) reviewed County codes and policies regarding natural hazards and miƟgaƟon and conducted a naƟonal review of other jurisdicƟons’ codes and policies to gauge whether some may be suitable for the County to adopt as well as idenƟfying best pracƟces and model ordinances. CSC’s work concluded in May with a report to the Board. The presentaƟon concentrated on wildﬁres and ﬂoods. CSC issued its report in June with ﬁnal recommendaƟons for how County land use codes, policies, and processes could be modiﬁed to lessen the risks of wildﬁres and ﬂooding during the land use development process. No Shooting Zone Planning staff coordinated with City of Redmond, and Redmond Parks and RecreaƟon Department to propose a No ShooƟng District on lands the three enƟƟes own or control north of OR 126 between Redmond and Bureau of Land Management (BLM) property. The proposed no shooƟng district is intended to lessen the risks to persons and property recreaƟng on the Redmond Park and Rec trail system on the County’s land and to those customers of the Negus Transfer StaƟon. AŌer holding a public hearing, the Board adopted the East Redmond Firearms Discharge Restricted Area in August. City of Bend Airport Master Plan Planning staff conƟnues to coordinate with the City regarding a land use applicaƟon to amend the County’s Comprehensive Plan, TransportaƟon System Plan, and Title 18 of the Airport Development Zone to implement the Bend Airport Master Plan. CDD ANNUAL REPORT AND WORK PLAN 2016-17 27 PLANNING, CONTINUED ACCOMPLISHMENTS, CONTINUED City of Bend Urban Growth Boundary Expansion Planning staff conƟnues to coordinate with City regarding UGB expansion and amendments to the County’s Comprehensive Plan, TransportaƟon System Plan, and tTtle 19, Bend Urban Area Ordinance. Oregon Spotted Frog Planning staff conƟnues to coordinate with the U.S. Fish and Wildlife Service (USFWS). In 2014, USFWS extended protecƟon to the Oregon spoƩed frog as a threatened species under the federal Endangered Species Act. The ﬁnal rule designaƟng criƟcal habitat is forthcoming. 28 CDD ANNUAL REPORT AND WORK PLAN 2016-17 PLANNING, CONTINUED WORK PLAN Development Review Issue all planning administraƟve (staff) decisions for land use acƟons requiring prior noƟce within 45 days of determinaƟon of complete applicaƟon and for those that do not require prior noƟce, within 21 days of determinaƟon of complete applicaƟon. Maintain tracking systems on desƟnaƟon resort reporƟng requirements and obligaƟons, such as improvement agreements and residenƟal‐to‐overnight accommodaƟon raƟos. Assist GIS staff regarding the Local Update of Census Addressing and annual annexaƟon updates. CLG Grant Administer a CLG Grant from the State Historic PreservaƟon Office. Grant ends August, 2016. Reapply in February, 2017 for the 2017‐18 period and implement new projects. U.S. EPA Brownfield Grant Complete the administraƟon of the U.S. EPA Community‐Wide Brownﬁeld Assessment Grant. Grant ends September, 2016. Community Plans Engage Tumalo and Terrebonne residents to determine if community goals and policies meet the current and future needs of the area. Floodplain Monitor and parƟcipate in state‐led process to address the effects of the U.S. District Court decisions related to the ESA and ﬂoodplain development. IniƟate legislaƟve amendments changing the ﬂoodplain zone to a combining zone. Housekeeping and Legislative Amendments IniƟate housekeeping and legislaƟve text amendments. Natural Hazards Coordinate with the Planning Commission and the Board to discuss implemenƟng recommendaƟons from the University of Oregon’s Community Service Center’s review of County codes and policies regarding natural hazards and miƟgaƟon. Marijuana Regulations TBD based on Board acƟons in May 2016. Tracking System Maintain tracking system of Comprehensive Plan and Community/ Area Plan implementaƟon acƟviƟes, updates, necessary revisions, and potenƟal areas for new plans. CDD ANNUAL REPORT AND WORK PLAN 2016-17 29 PLANNING, CONTINUED WORK PLAN, CONTINUED Bend Airport Master Plan Coordinate with the City of Bend to adopt the Bend Airport Master Plan (BAMP) Update into the Comprehensive Plan and if necessary, the Zoning Code. City of Bend Growth Management Coordinate with the City of Bend to complete the UGB amendment. Central Oregon Large-Lot Industrial Project Coordinate with the City of Redmond and Oregon Department of State Lands to iniƟate a UGB amendment for a regional large‐lot industrial campus. Harper Bridge ConƟnue to parƟcipate with the Sunriver Homeowners AssociaƟon to develop soluƟons for safe access to the Deschutes River at or near Harper Bridge. Oregon Spotted Frog Coordinate with the U.S. Fish and Wildlife Service (USFWS). The ﬁnal rule designaƟng criƟcal habitat from a land use standpoint. DLCD Non-Resource Lands Project ParƟcipate in Phase 1 of DLCD’s nonresource lands project to evaluate conservaƟon and development issues surrounding lands that do not require protecƟon under Goals 3 (agriculture) or 4 (forest), and support LCDC rulemaking. Code Audit Work Program Develop a work program to audit land use regulaƟons to update review processes and standards to achieve County goals. Public Engagement Expand online subscripƟon services beyond the CDD Update to include Planning Commission and Historic Landmarks Commission agendas, Monthly CDD StaƟsƟcs and Performance Measure Reports, and Hearings Officer decisions. Population Forecast Coordinate with Assessor and AdministraƟon Office to complete Portland State University, PopulaƟon Research Center, 2016 Housing Unit and PopulaƟon QuesƟonnaire. Legislative Session ParƟcipate in and monitor the 2017 legislaƟve session, commiƩee and work groups regarding Board planning prioriƟes. Medical Hardship Dwellings in EFU Zone IniƟate text amendment to allow buildings to be used as medical hardship dwellings in the EFU Zone consistent with state law. 30 CDD ANNUAL REPORT AND WORK PLAN 2016-17 BACKGROUND 2015 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT CDD ANNUAL REPORT AND WORK PLAN 2016-17 31 Statewide Planning Goal 1, CiƟzen Involvement, requires ciƟes and counƟes to create a ciƟzen involvement program that provides opportuniƟes for community parƟcipaƟon in land use planning processes and decisions. Land use legislaƟon, policies and implementaƟon measures made by Oregonians over 40 years ago helped shape Oregon’s urban and rural environments. Likewise, choices made today will ulƟmately shape these areas in the future. Successful land use planning occurs through an open and public process that provides room for informaƟon gathering, analysis and vigorous debate. Deschutes County’s Community Involvement program is deﬁned in SecƟon 1.2 of the Comprehensive Plan. This chapter idenƟﬁes the County Planning Commission as the commiƩee for ciƟzen involvement. It also contains the County’s Community Involvement goal and corresponding ﬁve policies that comply with Goal 1. This report brieﬂy discusses the noteworthy community involvement acƟons undertaken by the Planning Division in 2015. The report is intended to provide county residents and stakeholders with a tool to assess its effecƟveness and offer addiƟonal suggesƟons the County can uƟlize to ensure that its diverse communiƟes remain acƟvely involved in land use planning discussions. Administering the zoning code requires the Current Planning SecƟon to processes individual land use applicaƟons, zoning review and sign‐off for building and sepƟc permits. Current planners maintain legally prescribed turnaround Ɵmes on land use applicaƟons (150‐days) and provide customer service through assistance at the front counter, phone conversaƟons, and appointments. Phone messages are returned within 24 hours. Monthly Update In 2014, CDD uƟlized the County’s website as a primary tool of public communicaƟon and informaƟon for public meeƟngs; pending land use applicaƟons; long‐range planning projects; posƟng the CDD Update; and providing links to current and past BOCC and Planning Commission meeƟngs. In addiƟon, CDD coordinated with the County’s CommunicaƟons Director to publish press releases and announce new documents, etc. on the County’s Facebook page. CDD also coordinates with the InformaƟon Technology Department to create a one‐stop shop in DIAL 2 for all County property, development/permits, assessor records, and interacƟve mapping. DIAL 2 increases access, simpliﬁes, and consolidates informaƟon in one place for the beneﬁt of the general public. 2015 COMMUNITY INVOLVEMENT ACCOMPLISHMENTS CURRENT PLANNING 2015 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT, CONTINUED Website, Facebook and DIAL 2 In 2014, CDD uƟlized the County’s website as a primary tool of public communicaƟon and informaƟon for public meeƟngs; pending land use applicaƟons; long‐range planning projects; posƟng the CDD Update; and providing links to current and past BOCC and Planning Commission meeƟngs. In addiƟon, CDD coordinated with the County’s CommunicaƟons Director to publish press releases and announce new documents, etc. on the County’s Facebook page. CDD also coordinates with the InformaƟon Technology Department to create a one‐stop shop in DIAL 2 for all County property, development/permits, assessor records, and interacƟve mapping. DIAL 2 increases access, simpliﬁes, and consolidates informaƟon in one place for the beneﬁt of the general public. Marijuana Regulations On March 17, 2014, the BOCC adopted Ordinance No. 2014‐008 establishing a moratorium on the operaƟon of any marijuana dispensary in any area subject to the jurisdicƟon of Deschutes County. This ordinance included a sunset clause resulƟng in the repeal of the ordinance on May 1, 2015. In anƟcipaƟon of this repeal, CDD iniƟated amendments to the Deschutes County Code (DCC) to deﬁne, permit, and establish standards for medical marijuana dispensaries. A public hearing before the Planning Commission was held on March 12, with recommendaƟons forwarded to the BOCC. The BOCC approved the proposed amendments in May with changes that include not permiƫng dispensaries in the Exclusive Farm Use zone, limiƟng the hours of operaƟon to 10am‐7pm, and requiring dispensaries converƟng to recreaƟonal marijuana sales to receive site plan review approval. On August 12 the BOCC held a public hearing to receive tesƟmony regarding whether or not to “opt out” of marijuana land uses, as permiƩed by HB 3400, by establishing a temporary moratorium. The BOCC deliberated on August 17 and chose not to opt out of any uses at that Ɵme in favor of exploring regulaƟons of marijuana land uses. The Planning Commission conducted public hearings on November 5 and 12 to take tesƟmony on amendments to DCC to regulate marijuana businesses in unincorporated areas. Planning Commission The Deschutes County Planning Commission held 17 meeƟngs in 2015 discussing an assortment of issues, including: Agricultural Lands Code Enforcement Amendments Eagle Crest Text Amendments (overnight lodging) Goal 11 ExcepƟon for Southern Deschutes County HB 2229 (Big Look Bill) Housekeeping Amendments 32 CDD ANNUAL REPORT AND WORK PLAN 2016-17 2015 DESCHUTES COUNTY COMMUNITY INVOLVEMENT REPORT, CONTINUED LCDC Rule Making for Sage‐Grouse Marijuana RegulaƟons Medical Marijuana Dispensaries Natural Hazards (Wildﬁre and Flooding) Planning Commission Training (public meeƟngs and records) Riley Ranch Reserve CondiƟonal Use / Site Plan Approval Sage Grouse Amendments CDD ANNUAL REPORT AND WORK PLAN 2016-17 33 NÃ T®ã½ P«ÊÄ EÃ®½ Nick Lelack Director (541) 385‐1708 Nick.Lelack@deschutes.org Tim Berg GIS Analyst/Programmer (541) 330‐4648 Tim.Berg@deschutes.org Sher Buckner AdministraƟve Secretary (541) 617‐4736 Sher.Buckner@deschutes.org Todd Cleveland Environmental Health Supervisor (541) 617‐4714 Todd.Cleveland@deschutes.org Rainer Doerge Building Inspector III (541) 385‐1702 Rainer.Doerge@deschutes.org ScoƩ Farm Building Inspector III (541) 385‐1402 ScoƩ.Farm@deschutes.org Lori Furlong AdministraƟve Manager (541) 317‐3122 Lori.Furlong@deschutes.org Chris Gracia Assistant Building Official (541) 388‐6578 Chris.Gracia@deschutes.org Tracy Griffin Permit Technician (541) 388‐6573 Tracy.Griffin@deschutes.org John Griley Code Enforcement Technician (541) 617‐4708 John.Griley@deschutes.org William Groves Senior Planner (541) 388‐6518 William.Groves@deschutes.org Peter Gutowsky Planning Manager (541) 385‐1709 Peter.Gutowsky@deschutes.org Judy HackeƩ Lead Permit Technician (541) 385‐1713 Judy.HackeƩ@deschutes.org Caroline House Assistant Planner (541) 317‐3148 Caroline.House@deschutes.org Dave Imel Building Inspector III (541) 385‐1701 David.Imel@deschutes.org Steven Jensen Building Inspector III—Plumbing (541) 385‐1700 Steven.Jensen@deschutes.org Anthony Laemmle Code Enforcement Technician (541) 385‐1707 Anthony.Laemmle@deschutes.org Jennifer Lawrence Permit Technician (541) 385‐1405 Jennifer.L.Lawrence@deschutes.org MaƩ MarƟn Associate Planner (541) 330‐4620 MaƩ.MarƟn@deschutes.org Brian Moore Building Inspector I (541) 323‐5221 Brian.Moore@deschutes.org Lisa Petersen Permit Technician (541) 317‐3188 Lisa.Petersen@deschutes.org Sherri Pinner Management Analyst (541) 385‐1712 Sherri.Pinner@deschutes.org Anthony Raguine Senior Planner (541) 617‐4739 Anthony.Raguine@deschutes.org Peter Russell Senior TransportaƟon Planner (541) 383‐6718 Peter.Russell@deschutes.org Randy Scheid Building Safety Director (541) 317‐3137 Randy.Scheid@deschutes.org Martha Shields Permit Technician (541) 385‐1706 Martha.Shields@deschutes.org Chris Schmoyer Associate Planner (541) 317‐3164 Chris.Schmoyer@deschutes.org Cynthia Smidt Associate Planner (541) 317‐3150 Cynthia.Smidt@deschutes.org Kathleen Stockton AdministraƟve Assistant (541) 317‐3193 Kathleen.Stockton@deschutes.org Dan Swarthout Building Inspector III (541) 385‐1745 Dan.Swarthout@deschutes.org Richard Wright Building Inspector III (541) 617‐4746 Richard.Wright@deschutes.org Owen Gilstrap Building Inspector III—Electrical (541) 388‐6614 Owen.Gilstrap@deschutes.org Zech Heck Assistant Planner (541) 385‐1704 Zechariah.Heck@deschutes.org Larry Howard Environmental Health Specialist II (541) 330‐4666 Larry.Howard@deschutes.org Angie Havniear Permit Technician (541) 330‐4611 Angela.Havniear@deschutes.org Steve Wills Building Inspector III (541) 322‐7181 Steve.Wills@deschutes.org Laurie Worley Permit Technician (541) 388‐6577 Laurie.Worley@deschutes.org Chris Tiboni Code Enforcement Technician (541) 383‐4397 Christopher.Tiboni@deschutes.org STAFF DIRECTORY 34 CDD ANNUAL REPORT AND WORK PLAN 2016-17