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Home My WebLink About2019-2020 Work Plan & 2018 Annual ReportCommunity Development Department Work Plan | FY 2019-20 2 Contents Introduction 3 Elected & Appointed Officials 4 Office Locations 5 Overview 6 Organization & Budget 7 Key Issues 8 Population Growth 9 Goals & Objectives 10 Performance Measures 12 Divisions & Services 13 Staff Directory 32 3 Purpose The FY 2019-20 Work Plan highlights the department’s goals and objectives and is developed to: • Implement the Board of County Commissioners’ (BOCC) goals and objectives. • Implement the Deschutes County Customer Service “Every Time” Standards. • Effectively and efficiently manage organizational assets, capabilities, and finances. • Fulfill the department’s regulatory compliance requirements. • Enhance the County as a safe, sustainable, and highly desirable place to live, work, learn, recreate, visit, and more. • Address changes in state law. Summaries of CDD’s performance measures are provided in each division’s section. Adoption The BOCC adopted the Work Plan on June 24, 2019 after considering public, stakeholder and partner organization input, and Planning Commission and Historic Landmarks Commission recommendations. The Work Plan often includes more projects than there are resources available. CDD coordinates with the BOCC throughout the year to prioritize and initiate projects. Projects not initiated are often carried over to future years. Mission Statement The Community Development Department facilitates orderly growth and development in the Deschutes County community through coordinated programs of Land Use Planning, Environmental Soils, Building Safety, Code Enforcement, education and service to the public. Introduction 4 Elected & Appointed Officials Board of County Commissioners Philip G. Henderson, Chair Patti Adair, Vice Chair Tony DeBone County Administration Tom Anderson, County Administrator Erik Kropp, Deputy County Administrator Planning Commission Dale Crawford - At Large (Chair) Maggie Kirby - Bend Area (Vice Chair) Jim Beeger - Bend Area Les Hudson - At Large Jessica Kieras - Redmond Area Hugh Palcic - South County Steve Swisher - Sisters Area Historic Landmarks Commission Chris Horting-Jones, Chair - Unincorporated Sharon Leighty, Vice Chair - Unincorporated Kelly Madden - Ex-Officio Bill Olsen - Pioneer Association Dennis Schmidling, Secretary - City of Sisters Rachel Stemach - Unincorporated Hearings Officers Liz Fancher Gregory J. Frank Stephanie Hicks Dan Olsen Will Van Vactor Bicycle and Pedestrian Advisory Committee Dave Thomson - Chair Christopher Cassard - Vice Chair Morgan Crowell Katie Hammer Sam Handelman Wendy Holzman Katrina Langenderf Ann Marland Rick Root David Roth Mark Smith 5 Office Locations La Pine City Hall 16345 Sixth Street La Pine, OR Thursday, 9:00AM - 4:00PM Sisters City Hall 520 East Cascade Avenue Sisters, OR Tuesday, 9:00AM - 4:00PM Main Office 117 NW Lafayette Avenue Bend, OR Mon, Tues, Thurs, Fri, 8:00AM - 5:00PM Wed, 9:00AM - 5:00PM 6 Overview The Community Development Department (CDD) consists of Administrative Services and five divisions which provide coordinated planning and development services. The divisions include the following: ADMINISTRATIVE SERVICES Provides oversight for all departmental operations and facilities, human resources, budget, customer service, technology and performance measures. Systems Analyst staff are responsible for the integration of technology across all CDD divisions and coordinates with the cities as well as providing direct service to the public via application training and support, web-based mapping, reporting services and data distribution. COORDINATED SERVICES DIVISION Provides coordination of permitting and “front line” direct services to customers at the main office in Bend and at the La Pine and Sisters City Halls. CODE ENFORCEMENT DIVISION Code enforcement is responsible for investigating code violation complaints to ensure compliance with each of the codes and statutes administered by CDD, and provides direct service on contract to the City of La Pine for solid waste violations. ENVIRONMENTAL SOILS DIVISION Regulates on-site wastewater treatment systems (septic) and monitors environmental factors for public health and resource protection. BUILDING SAFETY DIVISION Provides construction plan reviews, consultation and inspections to assure compliance with federal and state building codes in the rural County and cities of La Pine and Sisters. PLANNING DIVISION The Planning Division is separated into two operational areas, Current and Long Range Planning. Current Planning processes individual land use applications and provides information to the public on all land use related issues. Long Range Planning addresses the future needs of the community through updates to the comprehensive plan, changes to County Code and other special projects. “Enhancing the lives of citizens by delivering quality services in a cost effective manner.” 7 Organization & Budget Organizational Chart Staff Summary Budget Summary Year FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Total FTE’s 36 45 52 55 55 Year FY 20161 FY 20172 FY 20183 FY 20194 FY 20205 Resources $7,213,683 $8,420,357 $8,978,919 $10,657,457 $10,750,824 Requirements $7,213,683 $8,420,357 $8,978,919 $10,657,457 $10,750,824 1 FY 16 Reserves: $1,037,652 2 FY 17 Reserves: $1,375,000 3 FY 18 Reserves: $ 823,610 4 FY 19 Reserves: $1,372,679 5 FY 20 Reserves: $1,462,386 8 Key Issues Key CDD fiscal issues and operational challenges in FY 2019-20 are summarized below, as well as emerging departmental and community issues. Fiscal Issues • Ensuring costs are accounted for and recovered through fees and other revenue sources, per the adopted budget. • Ensuring financial stability and ongoing operations through establishing a long term financial plan. Operational Challenges and Opportunities • Maintaining high customer service levels with appropriate staffing levels. • Responding to new regulations and laws as outcome of 2019-20 legislative sessions. • Processing complex and controversial land use applications and decisions and code enforcement cases. • Preparing for workforce turnover through succession planning and staff retention strategies. • Addressing affordable housing. • Improving website, development statistics, and other reports. Emerging Issues • Managing population growth and demographic changes. • Addressing a growing need for affordable housing. • Preserving and protecting natural resources, water quality and quantity. • Improving transportation systems. • Anticipating new economic and agricultural opportunities. • Maintaining and enhancing a high quality of life. • Reducing natural hazard risks and preparing for disaster resilience. • Planning for healthy and safe communities. • Regional planning, coordination, and partnerships. • Expanding recreational opportunities. • Facilitating access to health care and higher education. 9 Population Growth Central Oregon is a dynamic region and an extraordinary place to live, work, learn, recreate and visit as clearly demonstrated by the sustained population growth the region has seen over the past six decades. This page provides a snapshot of the County’s growth since 1960 and the preliminary 50-year Portland State University, Oregon Population Forecast Program, through 2068 Geographic Area 2000 2010 *AAGR (2000-2010) 2018 *AAGR (2010-2018) 2043 2068 Deschutes County 116,277 157,905 3.1%188,980 2.3%301,999 432,930 Bend 52,163 77,010 4.0%89,505 1.9%162,336 255,291 Redmond 15,524 26,508 5.5%29,190 1.2%51,617 82,575 Sisters 961 2,038 7.8%2,725 3.7%5,169 8,431 La Pine 899 1,653 6.3%1,840 1.3%3,954 5,894 Unincorporated 45,280 50,524 1.0%65,720 3.3%79,236 80,739 *AAGR: Average Annual Growth Rate DESCHUTES COUNTY POPULATION FORECAST: 2018-2068 23,100 30,442 62,142 74,958 115,367 157,211 187,621 199,793 244,018 289,225 334,042 385,803 432,930 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 1960 1970 1980 1990 2000 2010 2018 2020 2030 2040 2050 2060 2068 10 Goals & Objectives Board of County Commissioners: Fiscal Year 2019-20 Goals & Objectives $ ECONOMIC VITALITY (EV) Promote policies and actions that sustain and stimulate economic vitality. 1. Support affordable housing options through availability of lands and appropriate regulation. 2. Administer land use programs that promote livability, and sustainability. 3. Maintain a safe, efficient and sustainable transportation system. 4. Partner with organizations and manage County assets to attract business development, tourism, and recreation. SERVICE DELIVERY (SD) Provide solution-oriented service that is cost effective and efficient. 1. Ensure quality service delivery through the use of innovative technology and systems. 2. Support and promote Deschutes County Customer Service “Every Time” Standards. 3. Promote community participation and engagement with County government. 4. Preserve and enhance capital assets and strengthen fiscal security. 5. Provide collaborative internal support for County operations. 11 Goals & Objectives SAFE COMMUNITIES (SC) Protect the community through planning, preparedness and delivery of coordinated services. 1. Provide safe and secure communities through coordinated public safety services. 2. Reduce crime and recidivism through prevention, intervention, supervision and enforcement. 3. Collaborate with partners to prepare for and respond to emergencies and disasters. HEALTHY PEOPLE (HP) Enhance and protect the health and well being of communities and their residents. 1. Support and advance the health and safety of Deschutes County’s residents. 2. Promote well-being through behavioral health and community support programs. 3. Help to sustain natural resources in balance with other community needs. 12 Performance Measures The Community Development Department’s FY 2019-20 goals are reflected in the performance measures below. These performance measures strategically and comprehensively align CDD’s operations with the Board of County Commissioners’ (BOCC) FY 2019-20 Goals and Objectives and the County’s Customer Service “Every Time” Standards. The performance measures address service delivery expectations from the perspective of CDD’s customers; ensures the department fulfills its regulatory compliance requirements; effectively manages the organization’s assets, capacities, and finances; and preserves and enhances the County as a safe, sustainable, and desirable place to live, visit, work, learn and recreate. Each CDD performance measure implements the BOCC’s FY 2019-20 goals and objectives. For example, the CDD performance measure to “achieve 85% voluntary compliance in Code Enforcement cases” implements the BOCC’s Safe Communities Objective 1 to provide safe and secure communities through coordinated public safety and services coordinated public safety and services and will include the reference “SC-1”. Specific performance measures for each individual division within CDD are listed in the following sections. The following performance measures are related to all Community Development Department Divisions: • Complete single family dwelling permit process from Application Acceptance to Ready-to-Issue in 30 days. (BOCC Goal & Objective: SD-1) • Complete commercial structural permit process from Application Acceptance to Ready-to-Issue in 35 days. (BOCC Goal & Objective: SD-1) • Achieve a customer feedback rating of 2.7 (out of 3.0) or better. (BOCC Goal & Objective: SD-2) Performance Measures 13 Divisions & Services Administrative Services The Administrative Services Division provides oversight for all departmental operations and facilities, human resources, budgets, customer services, technology and performance measures. Administrative Services consists of the Community Development Director, Senior Management Analyst, two Systems Analysts, and one Administrative Assistant. Projects & Objectives: FY 2019-20 • Complete CDD lobby security camera installation to improve safety and customer service. • Implement CDD Information Technology strategic plan. • Update CDD website, including division and project webpages. • Expand CDD’s new weekly and monthly reporting, including a new web-based Monthly Summary Report to communicate department news, development statistics and performance measure results. • Develop statistical and performance related dashboards for a web- based display of key performance indicators of the department. • Implement a new customer queue management software for tracking CDD customer wait times, purpose of visit and performance metrics. 14 Projects & Objectives: FY 2019-20 • Explore expanding the Planning Division’s webpage to provide more information about land use public hearings and opportunities for the public to submit comments on pending applications. • Develop a response plan to accommodate a major disaster and facilitate recovery. • Construct an application to display alert messages received when online permits have been submitted, payments have been applied or documents have been uploaded to online permits. • Initiate a Master Electrical Permit Program for commercial and industrial construction. This program will promote electrical safety and implement a more efficient procedure for handling repair, alteration or replacement of existing electrical products in qualified facilities. Divisions & Services 15 Divisions & Services Coordinated Services The Coordinated Services Division provides services to customers at the main office in Bend, as well as in the La Pine and Sisters City Halls. Staff work to ensure minimal wait times, provide accurate information to the public and ensure the efficient operation of the front counter and coordination among all divisions. Staff also perform basic building plan reviews. The Division consists of an Administrative Manager, eight Permit Technicians and an Administrative Support Technician. Projects & Objectives: FY 2019-20 • Continue to coordinate and conduct public outreach and education on Accela and related elements to increase customer use of ePermitting and encourage online submittal of applications for participating jurisdictions. • Continue to monitor customer and permit volumes in the City of La Pine and City of Sisters to ensure resources are allocated to those locations ensuring customers are served in a timely and efficient manner. • Increase customer and public education on Accela and online permit applications in coordination with System Analyst staff to achieve performance measures. • Continue to explore options to improve efficiencies for permit application submittals. • Work with the City of La Pine Community Development Director to improve efficiencies for reviewing building permit applications, issuance of complex permits, and issuance of Certificates of Occupancy for properties located within the city limits. 16 Divisions & Services Projects & Objectives: FY 2019-20 • Continue to cross train permit technicians to perform simple plan reviews and participate in statewide Permit Technician training programs and Central Oregon Planners Network Training. • Utilize the Alert Report App in order to increase efficiency in processing online submittals. • Implement the Master Electrical Permit Program and provide education to electrical professionals regarding the updated process. • Continue to work with the City of Sisters to improve efficiencies in review of permit applications and issuance of those permits. • Serve on statewide and regional ePermitting committees, participate in the national Accela conference, and pursue other opportunities to ensure Accela meets Deschutes County’s needs. • Provide community training opportunities for online application submission to obtain a goal of 30% of application submittals conducted online. (BOCC Goal & Objective: SD-1) • Establish and monitor a new performance measure—the target number of days for structural permit ready-to-issue turnaround time for Coordinated Services of four days. (BOCC Goal & Objective: SD-1) Performance Measures 17 Divisions & Services Code Enforcement The Code Enforcement Division is responsible for investigating code violation complaints associated with land use, onsite wastewater disposal, building, and solid waste codes (by contract with the Solid Waste Department). The program’s overriding goal is to achieve voluntary compliance. If necessary, citations are issued for prosecution in Circuit Court or before a Code Enforcement Hearings Officer. The Code Enforcement program consists of three Code Enforcement Specialists and one volunteer. The program is managed by the Coordinated Services Administrative Manager and is supported by a law enforcement technician from the Sheriff’s Department and operating divisions. The program continues to adapt to the County’s challenges of growth and diversification, incorporating new measures to ensure timely code compliance and the legalization of marijuana. While voluntary compliance is the primary objective, an ever-growing number of cases require further code enforcement action because of lagging correction or non-compliance. Through the continuing development and refinement of Procedures for Administrative Civil Penalty, Code Enforcement is obtaining expedited compliance from citations rather than court adjudication resulting in greater cost recovery. A disconcerting trend is the necessity for County abatement in some cases. In abatement, the County affects the cure of violations with prioritization on cost recovery. Abatement action is reserved for matters of chronic nuisance and public health and safety. In response to this trend, Code Enforcement is closely coordinating with other County departments in the development and enactment of abatement plans. Projects & Objectives: FY 2019-20 • Administer the Volunteer Program, focusing on reviewing temporary land use approvals for medical hardships, which require the submittal of annual reports, and similar cases. • In cooperation with the Building Safety Division, participate in the development of a text amendment on the County Outdoor Lighting Ordinance. The amendment will update tables to include compact florescent lighting and LED options. 18 Divisions & Services Projects & Objectives: FY 2019-20 • Consider proactive review and enforcement of non-compliance with land use decision’s conditions of approval. • Create a tracking system for code enforcement cases submitted and processed as part of the land use application process. Submit report to the BOCC in early 2019. • Refine property abatement process to cure violations. • Continue proactive efforts to investigate illegal second dwellings, review temporary use permits, and follow up on replacement dwellings. • Continue to establish relationships with homeowners’ associations or other interested groups, including offering to speak at meetings to share information and enforcement operating procedures. • Survey other jurisdictions and incorporate innovative enforcement practices where appropriate. This effort includes direct involvement with the Oregon Code Enforcement Association (OCEA) conference participation and networking. • Continue to utilize the inmate work crews to resolve solid waste cases where the property owner is unable to comply with County Code due to medical issues. 19 Divisions & Services • Achieve 85% voluntary compliance in Code Enforcement cases. (BOCC Goal & Objective: SC-1) • Resolve 75% of Code Enforcement cases within 12 months. (BOCC Goal & Objective: SC-1) • Complete Code Enforcement Procedures Manual amendments. (BOCC Goal & Objective: SC-1) Performance Measures Projects & Objectives: FY 2019-20 • Continue to coordinate with the Sheriff’s Office, District Attorney, Legal Counsel, and Planning staff to track, process, and resolve marijuana complaints in a timely fashion and revisit the approach to marijuana code violations with the BOCC. • Update the Code Enforcement Policy and Procedure Manual and County Code, if applicable, to implement: - BOCC direction on the approach to marijuana code enforcement and associated procedures to process violations. - Land Use procedures code amendments. - Other housekeeping amendments to reflect business practices. 20 Divisions & Services Building Safety The Building Safety Division administers and implements the state-mandated building codes through a process of education and a clear and consistent application of the specialty codes. The Division provides these services throughout the rural county, in the Cities of La Pine and Sisters, and various services to Lake, Jefferson, Klamath and Crook counties, the Cities of Bend and Redmond, and the State of Oregon Building Codes Division on an as-needed basis. The Division consists of the Building Safety Director, Assistant Building Safety Official, three Commercial- Residential Plan Reviewers and eleven Building Safety Inspectors. Projects & Objectives: FY 2019-20 • Manage staffing resources to meet increased business demands, particularly in plan review. • Continue succession planning, cross-training, and technology investments to maintain and improve efficiencies. • Coordinate with State and County staff to promote and educate customers on how to apply for permits and inspections online. • Participate in public, community, and customer-specific education and outreach efforts. • Continue to serve in regional and statewide leadership positions to support Deschutes County and Central Oregon interests. 21 Divisions & Services • Achieve an average of 6-10 stops at different construction job sites per day for each Building Inspector. Each stop may consist of multiple inspections. (BOCC Goal & Objective: SD-1) • Achieve an average turnaround time on residential building plan reviews of 10 days or less. (BOCC Goal & Objective: SD-1) • Achieve 50% - 80% of inspections scheduled online. (BOCC Goal & Objective: SD-1) • Achieve 90% - 100% of inspections completed the same day as requested. (BOCC Goal & Objective: SD-1) • Complete 2-4 residential plan reviews per day per plans examiner. (BOCC Goal & Objective: SD-1) • Provide community training opportunities for online application submission to obtain a goal of 20% - 40% of application submittals conducted online. (BOCC Goal & Objective: SD-1) Performance Measures 22 Divisions & Services Projects & Objectives: FY 2019-20 • Increase electronic permit submittal and inspection scheduling through outreach and education of customers, particularly licensed professionals. • Continue working with the DEQ on permitting protective onsite wastewater systems in South Deschutes County. Re-visit current policies with DEQ staff including a hydrologist, and determine best protective policies moving forward. • Participate as a member of the Technical Review Committee for the DEQ onsite wastewater treatment system program and provide advice on rulemaking proposals, particularly advanced treatment systems that will have impacts to environmentally sensitive areas of Deschutes County. • Continue coordination with the City of Bend and DEQ regarding the southeast sewer interceptor and sewer expansion, and the impact on homeowners with onsite wastewater systems. Enviornmental Soils The Environmental Soils Division provides site evaluations, design review, permitting, inspection, education and coordination with the Oregon Department of Environmental Quality (DEQ) for onsite wastewater treatment and dispersal systems. Staff inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an Operations and Maintenance tracking system, provides the public with information on wastewater treatment systems and regulations, and investigates sewage hazards. Staff are also engaged in the proactive pursuit of protecting the groundwater in Deschutes County. The division consists of one Environmental Health Supervisor, one Environmental Health Specialist II, two Environmental Health Specialist I Trainees, one On-call Inspector and one Permit Technician. 23 Divisions & Services Projects & Objectives: FY 2019-20 • Participate in the Upper Deschutes Agricultural Water Quality Management Area Local Advisory Committee. • Prioritize addressing sewage health hazards and protecting public health and the environment. • Increase staff involvement in a broader variety of Environmental Health related conferences, seminars and workshops to provide new learning opportunities and encourage professional development and new connections beyond the onsite program. • Participate with DEQ in the pursuit of groundwater protection solutions and possible implementation of the Southern Deschutes/Northern Klamath Groundwater Protection Steering Committee recommendations. • Provide financial assistance opportunities to South Deschutes County property owners who do not qualify for conventional loans to upgrade onsite systems to nitrogen reducing pollution reduction systems (Nitrogen Reducing System Rebates and the NeighborImpact Non-conforming Loan partnership). • Develop and publish a quarterly newsletter for Installers. • Participate in the City of Bend Storm Water Public Advisory Group. • LONG TERM PROJECT: - Update the DEQ contract for the Onsite Wastewater Treatment System Program to be more consistent with current rules and requirements (the current contract dates from 1981). 24 Divisions & Services • Achieve compliance with the ATT Operation and Maintenance (O & M) reporting requirements of 95%. (BOCC Goal & Objective: HP-3) • New septic system permit turnaround time: 5-15 days. (BOCC Goal & Objective: SD-1) • Provide community training opportunities for online application submission to obtain a goal of 15% - 50% of application submittals conducted online. (BOCC Goal & Objective: SD-1) • Achieve 35% - 65% of inspections schedule online. (BOCC Goal & Objective: SD-1) • Achieve 90% - 100% of Pre-cover inspections completed the same day as requested. (BOCC Goal & Objective: SD-1) Performance Measures 25 Divisions & Services Planning The Planning Division consists of two operational areas: Current Planning and Long Range Planning. The Division consists of a Community Development/Planning Director, one Planning Manager, three Senior Planners, one Senior Transportation Planner, six Associate Planners, four Assistant Planners, and one Administrative Assistant. Current Planning Responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulations, and facilitating public hearings with Hearings Officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for building permit applications and septic permits; coordinating with Code Enforcement to respond to complaints and monitor conditions of approval for land use permits; performing road naming duties; providing assistance at the public information counter, over the telephone and via email; and addressing in the rural County and City of Redmond, under contract. Long Range Planning Responsible for planning for the future of Deschutes County, including developing and implementing land use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on various planning projects taking place in the region, including population forecasts with Portland State University and cities. Staff also monitors and participates in annual legislative sessions, and serves on numerous local, regional and statewide committees primarily focusing on transportation, natural resources, growth management and economic development. 26 Divisions & Services Transportation Planning Provides comments and expertise on land use applications, calculates System Development Charges (SDC’s) as part of land use application review process or upon request; provides comments to the County’s Risk Management Department regarding traffic issues for permitted events; participates in the annual County Capital Improvement Plan (CIP) process with the Road Department; applies for grants for enhanced bicycle and pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee (BPAC); participates in Oregon Department of Transportation (ODOT) funded refinement planning; coordinates road issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban interface plans; and serves on several local and regional transportation committees, most notably BPAC, the Bend Metropolitan Planning Organization Technical Advisory Committee, and Central Oregon Area Commission on Transportation Technical Advisory Committee (TAC). Floodplain & Wetlands Planning Responsible for providing comments and expertise on land use applications, code enforcement, and general property inquiries that require development, fill, or removal in mapped floodplain and wetland areas. Staff maintains certification as an Association of State Floodplain Managers (ASFPM) Certified Floodplain Manager to provide customers with up-to-date and accurate information regarding FEMA regulations, surveying requirements, and construction requirements. Coordination is frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon Department of State Lands, Oregon Department of Fish and Wildlife, and the US Forest Service. 27 Divisions & Services Projects & Objectives: FY 2019-20 • LEGISLATIVE TEXT AMENDMENTS: - Amend county code to allow churches consistent with the federal Religious Land Use and Institutionalized Persons Act (RLUIPA) and sign code laws. - Amend county code to allow day care, nurseries, and childcare facilities from a conditional use permit to a use permitted outright (subject to site plan review). - Amend nonfarm dwelling code to be consistent with state law. - Amend the minor variance 10% lot area rule for farm and forest zoned properties. - Amend county code to define when replatting is required. • TRANSPORTATION: - Continue to coordinate with the City of Bend to amend the County’s Comprehensive Plan and Development Code to allow new airport- related businesses at the Bend Airport through a streamlined permitting process. - Initiate County Transportation System Plan (TSP) update in coordination with County Road Department. - Serve on the US 97 Parkway facilities management plan technical advisory committee. - Participate in the County Road Dept.’s Transportation Safety Action Plan (TSAP) process. - Initiate amendment to DCC 17.16.105 and related code sections regarding access requirements to rural subdivisions. - Serve on Wickiup Junction Refinement Plan, Terrebonne Refinement Plan, US 20/Cook-OB Riley Tumalo, and Redmond technical advisory committees. 28 Divisions & Services Projects & Objectives: FY 2019-20 • NONPRIME RESOURCE LANDS: Complete comprehensive plan amendments to establish eligibility criteria for designating Exclusive Farm Use or Forest Use zoned properties to Nonprime Resource (NPR) Lands defined in OAR 660-004-0005(3) as “Non Resource Lands.” Criteria also identify opportunities to re-designate six specific areas committed to residential uses that were platted or conveyed prior to State enabling planning legislation taking effect in Deschutes County. Upon adoption of the NPR Lands policies, Deschutes County will initiate legislative amendments for two zones: a NPR-10 zone that applies solely to the six areas committed to residential uses, and a NPR-20 zone for all other eligible lands subject to a quasi-judicial application. • COMMUNITY & AREA PLANS: Participate in the implementation of Sisters Country Horizons Plan and Redmond Comprehensive Plan Update. Engage Tumalo, Terrebonne, and Newberry Country residents to determine if community plans, goals, and policies meet the current and future needs of the area, and determine community interest and readiness for a community plan update. Only one or two such planning efforts may be initiated each fiscal year. • GROWTH MANAGEMENT COORDINATION: Coordinate with cities, County departments, state agencies, federal agencies and organizations to develop and implement growth management plans, joint management agreements, natural hazard mitigation planning, and cooperative agreements. • NATURAL HAZARDS: Consider implementing the wildfire mitigation recommendations from the University of Oregon’s Community Service Center (CSC) code audit, coordinate with the County Forester, and consider adopting a new Wildfire Hazard Zone. 29 Divisions & Services Projects & Objectives: FY 2019-20 • AFFORDABLE HOUSING: Process City of Bend and City of Redmond UGB amendments to implement Affordable Housing Pilot Project(s) and amend comprehensive plan. Participate in state legislative committee(s), and consider implementation if rural ADUs are allowed. • OUTDOOR MASS GATHERING PERMIT AMENDMENTS: Consider amending Deschutes County Code 8.16 pertaining to Outdoor Mass Gatherings in coordination with County Legal Counsel if resources are available. • HISTORIC PRESERVATION—CERTIFIED LOCAL GOVERNMENT (CLG) GRANT: Administer FY 2019-20 CLG Grant, including coordinating with the Historic Landmarks Commission and City of Sisters on prioritized items noted in the grant. • PLANNING COMMISSION & HISTORIC LANDMARKS COMMISSION POLICY & PROCEDURES MANUALS: Develop policy and procedures manuals for the Planning Commission and Historic Landmarks Commission with sub-committees of each body. The purpose of the manual is to provide a helpful reference guide pertaining to each commission’s unique purpose, authorities, roles, decision making processes, applicable laws/regulations and documents, public meeting requirements, etc. • BEND URBAN AREA RESERVE (UAR): Support and coordinate with the City of Bend to establish an Urban Area Reserve. • EXCAVATION ORDINANCE: Consider and evaluate whether to develop an Excavation Ordinance. 30 Divisions & Services Projects & Objectives: FY 2019-20 • ONGOING ANNUAL PROJECTS: - Conduct joint meeting / tour(s) with BOCC and Planning Commission. - Complete housekeeping and legislative text amendments to ensure County Code complies with state law. Consider implementing legislative amendments stemming from laws enacted by the 2019/20 Oregon Legislative Session. - Population Forecast: Coordinate with the County Assessor and Administration Office to complete the Portland State University, Population Research Center, annual Housing Unit and Population Questionnaire. • TRACKING SYSTEMS: DEVELOP, MAINTAIN, AND IMPROVE TRACKING SYSTEMS FOR: - Comprehensive Plan and Community/Area Plan implementation activities, updates, necessary revisions, and potential areas for new plans. - Destination Resort overnight lodging units. - Limited Use Permits: Agri-tourism and other commercial events and activities. - Marijuana Annual Reports. - Non-farm dwellings. - Medical Hardships. - Conditions of Approval, as necessary. 31 Divisions & Services • Issue all administrative (staff) decisions for land use actions requiring prior notice within 45 days of determination of complete application. (BOCC Goal & Objective: SD-1) • Issue all administrative (staff) decisions for land use actions that do not require prior notice within 21 days of determination of complete application. (BOCC Goal & Objective: SD-1) • Process City of Bend and City of Redmond UGB amendments related to implementation of Affordable Housing Pilot Project(s) and amend our comprehensive plan. (BOCC Goals & Objectives: EV-1, EV-2, EV-3, EV-4, & HP-1) • Coordinate with the City of Bend to implement the Bend Airport Master Plan. (BOCC Goal & Objective: EV-2) • Re-evaluate agricultural land designations. (BOCC Goal & Objective: EV-2) • Amend zoning code to comply with federal RLUIPA and sign code laws. (BOCC Goals & Objectives: EV-2 & EV-4) Performance Measures 32 Staff Directory Name Title Phone Email Nick Lelack, AICP Community Development Director (541) 385-1708 Nick.Lelack@deschutes.org Krista Appleby Building Inspector III (541) 385-1701 Krista.Appleby@deschutes.org Tim Berg Applications System Analyst III (541) 330-4648 Tim.Berg@deschutes.org Keri Blackburn Permit Technician (541) 388-6577 Keri.Blackburn@deschutes.org Katie Borden Permit Technician (541) 385-1741 Katie.Borden@deschutes.org Tara Campbell-Alvarez Permit Technician N/A Tara.Campbell-Alvarez@deschutes.org Todd Cleveland Environmental Health Supervisor (541) 617-4714 Todd.Cleveland@deschutes.org Kyle Collins Assistant Planner (541) 383-4427 Kyle.Collins@deschutes.org Ines Curland Application System Analyst I (541) 317-3193 Ines.Curland@deschutes.org Rainer Doerge Building Inspector III x1638 Rainer.Doerge@deschutes.org Ami Dougherty Permit Technician (541) 385-3217 Ami.Dougherty@deschutes.org Scott Farm Building Inspector III x1639 Scott.Farm@deschutes.org David Farrin Building Inspector III (541) 385-1702 David.Farrin@deschutes.org Lori Furlong Administrative Manager (541) 317-3122 Lori.Furlong@deschutes.org Owen Gilstrap Building Inspector III x1640 Owen.Gilstrap@deschutes.org Chris Gracia Assistant Building Official (541) 388-6578 Chris.Gracia@deschutes.org Robert Graham Permit Technician (541) 383-6710 Robert.Graham@deschutes.org Tracy Griffin Administrative Assistant (541) 388-6573 Tracy.Griffin@deschutes.org John Griley Code Enforcement Specialist (541) 617-4708 John.Griley@deschutes.org William Groves Senior Planner (541) 388-6518 William.Groves@deschutes.org Peter Gutowsky Planning Manager (541) 385-1709 Peter.Gutowsky@deschutes.org Judy Hackett Permit Technician (541) 385-1713 Judy.Hackett@deschutes.org Angie Havniear Administrative Manager (541) 317-3122 Angela.Havniear@deschutes.org Tim Heck Building Inspector III x1641 Tim.Heck@deschutes.org Zech Heck Associate Planner (541) 385-1704 Zechariah.Heck@deschutes.org Larry Howard Environmental Health Specialist II (541) 330-4666 Larry.Howard@deschutes.org Brandon Jolley Building Inspector III x1625 Brandon.Jolley@deschutes.org John Kelley Building Inspector III X1642 John.Kelley@deschutes.org 33 Staff Directory Name Title Phone Email Jennifer Lawrence Permit Technician (541) 385-1405 Jennifer.L.Lawrence@deschutes.org Michael Liskh Building Inspector III x1627 Michael.Liskh@deschutes.org Izze Liu Associate Planner (541) 388-6554 Isabella.Liu@deschutes.org Nicole Mardell Associate Planner (541) 317-3157 Nicole.Mardell@deschutes.org Matt Martin Associate Planner (541) 330-4620 Matt.Martin@deschutes.org Nate Miller Assistant Planner (541) 317-3164 Nathaniel.Miller@deschutes.org Brian Moore Building Inspector III (541) 385-1705 Brian.Moore@deschutes.org Lisa Petersen Permit Technician (541) 317-3188 Lisa.Petersen@deschutes.org Sherri Pinner Management Analyst (541) 385-1712 Sherri.Pinner@deschutes.org Anthony Raguine Senior Planner (541) 617-4739 Anthony.Raguine@deschutes.org Tarik Rawlings Assistant Planner (541) 317-3148 Tarik.Rawlings@deschutes.org Jacob Ripper Senior Planner (541) 385-1759 Jacob.Ripper@deschutes.org Kiley Rucker-Clamons Environmental Health Specialist I (541) 383-6709 Kiley.Rucker-Clamons@deschutes.org Russell Robertson Building Inspector III X1643 Russell.Robbertson@deschutes.org Peter Russell Senior Transportation Planner (541) 383-6718 Peter.Russell@deschutes.org Todd Russell Building Inspector III x1644 Todd.Russell@deschutes.org Randy Scheid Building Safety Director (541) 317-3137 Randy.Scheid@deschutes.org Martha Shields Permit Technician (541) 385-1706 Martha.Shields@deschutes.org Tanya Saltzman Associate Planner (541) 388-6528 Tanya.Saltzman@deschutes.org Cynthia Smidt Associate Planner (541) 317-3150 Cynthia.Smidt@deschutes.org Dan Smith Code Enforcement Specialist (541) 385-1710 Dan.Smith@deschutes.org Jacob Smith Environmental Health Specialist I (541) 322-7181 Jacob.Smith@deschutes.org Chris Tiboni Code Enforcement Specialist (541) 383-4397 Christopher.Tiboni@deschutes.org Marilyn Tiboni Administrative Support Technician (541) 385-1409 Marilyn.Tiboni@deschutes.org Hether Ward Assistant Planner (541) 388-6504 Hether.Ward@deschutes.org Ashley Williams Administrative Assistant (541) 617-4707 Ashley.Williams@deschutes.org Laurie Wilson Building Inspector III (541) 383-6711 Laurie.Wilson@deschutes.org Richard Wright Building Inspector III x1626 Richard.Wright@deschutes.org