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Home My WebLink About2021-02-01 - Historic Landmarks Commission Minutes 117 NW Lafayette Avenue, Bend, Oregon 97703 | P.O. Box 6005, Bend, OR 97708-6005 (541) 388-6575 cdd@deschutes.org www.deschutes.org/cd Minutes DESCHUTES COUNTY HISTORICAL LANDMARKS COMMISSION DESCHUTES SERVICES CENTER 1300 NW WALL STREET, BEND, OREGON, 97703 & BY TELEPHONE AND ELECTRONIC MEDIA FEBRUARY 1, 2021 – 5:30 P.M. THIS MEETING WAS CONDUCTED BY TELEPHONE AND ELECTRONICALLY. FOR FURTHER DETAILS PLEASE READ THE MEETING FORMAT NOTES BELOW. I. Meeting Format 1. The Historic Landmarks Commission conducted this meeting electronically and by phone. Governor Kate Brown issued Executive Order 20-16, directing state and local governments to take necessary measures to facilitate public participation in decision- making, helping ensure the continued operation of local government and the delivery of essential services during the COVID-19 outbreak. The order allows Deschutes County to hold a public meeting solely by the telephone and/or electronic means. 2. Members of the public may listen, view and/or participate in this meeting using Zoom. Using Zoom is free of charge. The meeting was located online using this link: https://zoom.us/j/97303020329?pwd=NHFXOVpTY29zSGU1dlp5ZWUwa3hFZz09. 3. Members of the public can access the meeting via telephone by dialing 1-312-626-4799. When prompted members enter the following: Webinar ID:973-0302-0329 and Password: 664213 4. Written Comments can also be provided for the public comment section to planning@deschutes.org by 4:00 p.m. on (meeting date). They will be read into the record verbatim. II. Call to Order The meeting was called to order at 5:31 p.m. by Chair Kelly Madden. Historical Landmarks Commissioners present via Zoom: Vice – Chair Sharon Leighty, Rachel Stemach, Christine Horting – Jones and Dan Ellingson, and Dennis Schmidling. Staff present: Nick Lelack – Community Development Director, Peter Gutowsky – Planning Manager, and Tanya Saltzman - Senior Long Range Planner. 02/01/2021 Historical Landmarks Commission Minutes Page 2 of 5 III. Election of Officers (Chair, Vice-Chair, Secretary) Chair Madden discussed the election process and purpose with Peter Gutowsky, Planning Manager and Tanya Saltzman, Senior Long Range Planner. Chair Madden entertained a motion for nominations for the Chair position. Commissioner Stemach motioned to nominate Kelley Madden for Chair to serve another term. Commissioner Schmidling seconded the motion Chair Madden accepted the nomination and called for a vote. All Commissioners present approved. Chair Madden entertained a motion for nomination for the Vice Chair position and nominated Dennis Schmidling. Dennis Schmidling respectfully declined. Chair Madden nominated Sharon Leighty to serve another term as Vice Chair. Commissioner Leighty accepted the nomination. Commissioner Ellingson seconded the nomination. Chair Madden called for a vote All Commissioners present approved. Chair Madden entertained a motion for nomination for the Secretary position and nominated Rachel Horting-Jones. Commissioner Horting-Jones accepted the nomination. Commissioner Ellingson seconded the nomination. Chair Madden called for a vote. All Commissioners present approved. IV. Approval of November 9, 2020 Minutes Chair Madden entertained a motion to approve the minutes from November 9, 2020. 02/01/2021 Historical Landmarks Commission Minutes Page 3 of 5 Commissioner Ellingson moved to approve the minutes. Vice Chair Leighty seconded the motion. Chair Madden called for a vote. All Commissioners present approved. V. Public Comments No public comments. VI. Presentation from Jan Hodgers, Three Sisters Historical Society – Camp Polk Pioneer Cemetery Chair Madden introduced Jan Hodgers, 4th generation descendent from City of Sisters founder and President of the Three Sisters Historical Society; she also stated some projects the society is working on which includes searching for the lost deed of Polk County. Jan Hodgers provided her history in Central Oregon as well as historical background regarding her family history in the City of Sisters and Polk County. She explained the background behind the lost deed of Polk County which had never been filed and now leaves the Camp Polk Cemetery unregulated. She expressed her concern with the potential of this cemetery losing its status as a pioneer cemetery. Jan stated that she would like for the Three Sisters Historical Society to take over stewardship of the cemetery. Peter informed the HLC and Jan of the email he received from the State Historical Preservation Office regarding the Oregon Commission of Historic Cemeteries offering applications for Historic Cemetery Grants that could be applied for to provide funds for the undertaking of this cemetery. Vice Chair Leighty stated this is an annual or bi-annual opportunity that works closely with volunteers and explained how funding could work. Commissioner Ellingson offered to connect Jan with the Deschutes Historical Society to help research further into the ownership of Camp Polk. Commissioner Stemach and Peter discussed the process of conducting a Lot of Record Verification for this land, which would require ownership documents and property deeds in order to be considered and reviewed. VII. Certified Local Government (CLG) Grant / Discussion Tanya explained the purpose of this discussion to obtain direction and guidance from the HLC to determine what projects they would like to initiate this year and include in the CLG Grant Application to then be presented to the Board of County Commissioners for approval. She introduced staff from the City of Sisters, Scott Woodford and Nicole Mardell, who have put together some projects they thought the HLC would be interested in. Scott Woodford and Nicole Mardell described the potential projects that they have received public interest on that could be considered by the HLC. He included projected cost and timeline as he presented the 3 prioritized projects referenced in the memorandum; 1) 02/01/2021 Historical Landmarks Commission Minutes Page 4 of 5 creating a story map for reconnaissance level survey findings, updated the historical information tour brochure and 3) publish to the Nugget News for public education and awareness. Commissioners discussed these projects individually, contributing to how these projects could be carried out as well as discussing the interest in the interactive story map and how this proposed story map would differ from the existing Deschutes County story map. Nicole clarified their intentions and flexibility in shaping the story map. Tanya listed the projects proposed by Deschutes County (see page 4 of Memorandum) as well as the additional projects and items for consideration. She listed the first potential project, to develop HLC policy and procedure manual. Peter and Commissioners discussed the value of having a procedures manual as well as a projected timeline and cost. Tanya continued listing potential projects. Chair Madden and staff also discussed the dynamics of these projects and how forward thinking the Staff has been in creating them. Tanya mentioned a project to support Historic Preservation Month for 2021 and/or 2022. Commissioners discussed the different opportunities of this project and came to the conclusion to put this on hold until next year when outdoor gatherings can resume. Commissioners and Tanya continued to discuss how these projects were supported and could be executed. Chair Madden and Tanya discussed how the HLC would like to prioritize these projects so that they may apply for the CLG Grant by February 26,, 2021, Chair Madden suggested that Tanya could distribute an email containing a list of the projects, each numbered, for Commissioners to individually respond with what projects they would like prioritized. Vice Chair Leighty recommended including the projected timeline and cost/in kind to each project. Peter reminded the HLC of the many projects already assigned to staff and the flexibility that will need to take place if staff feels as though project needs to be pushed back. Tanya agreed to send out a detailed list containing the projects for Commissioners to prioritize. Commissioner Ellingson reminded the group to anticipate this being a two round process to narrow the project list according to support. 02/01/2021 Historical Landmarks Commission Minutes Page 5 of 5 VIII. Historical Landmarks Commission & Staff Comments Scott Woodford thank the HLC for considering their proposed projects. Chair Madden congratulated Vice Chair Leighty and Secretary Stemach on their positions. Next Planning Commission meeting will be on May 3, 2021. There being no further business, the meeting was adjourned. Respectfully submitted, Chenelle Hale Administrative Assistant All materials including (but not limited to) video, presentations, written material and submittals are subject to the County Retention Policy; All items are posted and available for public viewing on the Deschutes County Meeting Portal. For further detail on this and other meetings please follow link below. https://deschutescountyor.iqm2.com/Citizens/Default.aspx