HomeMy WebLinkAbout9-16-21 Audit Committee Minutes FinalMinutes of the Meeting of the
Deschutes County Audit Committee
Thursday, September 16, 2021
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I Facilitator: David Givans, County Internal Auditor
Audit Committee Public Members (6 members)
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Daryl Parrish, Chair
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Tom Linhares
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Scott Reich
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Stan Turel
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Jodi Burch
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Summer Sears joined at 1:00 p.m.
Audit Committee County Management Members (3 members)
Patti Adair, Commissioner
Charles Fadeley, Justice of the Peace
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Lee Randall, Facilities Director
Others Present:
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Tom Anderson, County Admin.
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Sharon Keith, BOCC Executive Assistant
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Nick Lelack, County Admin.
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Greg Munn, CFO/Treasurer
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Erik Kropp, Depty County Adm
Geoff Hinds, Fair & Expo Director
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Steven Dennison, County Clerk
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Carol Martin, BOCC Adm Asst
This meeting was audio and video recorded and held virtually via Zoom Conference Call
CALL TO ORDER: Chair Daryl Parrish called the meeting to order at 12:04 p.m.
AGENDA:
Introductions/Announcements: Introductions were made. Nick Lelack
announced that he will be serving on this committee as County Administrator as
Tom Anderson is retiring September 30, 2021.
AUDIT COMMITTEE MEETING September 16, 2021 Page 1 of 3
Approval of Minutes: Minutes of the June 11, 2021 were approved by Tom
Linhares and supported by Daryl Parrish. Motion Carried
Internal Audit Report: #2021-11: County Clerk Transition: David Givans shared
a presentation of the audit done for the County Clerk transition. Report is attached
to the record. The audit was not on the original work plan but was prompted based
on the retirement of County Clerk Nancy Blankenship. Steve Dennison was
appointed to fill the term of County Clerk.
OTHER TOPIC COMMENT: Stan Turel inquired on federal government stimulus
money. Mr. Givans will review ARPA funding on another project.
The recommendations made for Clerk's Office transition have a work plan for
completion. A follow-up will be made during the March 2022 meeting. Tom
Anderson recommended drafting a global department transition planning and has
delegated that task to Erik Kropp.
Discuss Scheduled Internal Audit Peer Review: Mr. Givans shared a
presentation briefing on ALGA Peer Review Schedule. Every three years a peer
review is conducted to verify he is following general government standards. The
review is scheduled the week of October 18, 2021. Report is attached to the record.
Performance Auditor Recruitment Update: Mr. Givans reported on the posting
for the limited duration position. As of today's date there was one applicant that
was unqualified. This posting is open until filled. Report is attached to the record.
Update - County Leadership Recruitments: Nick Lelack reported there are three
finalists for the Community Development Director vacancy. Applications are now in
review of the Community Justice Director. The Solid Waste Operations Director
posting closes the end of this month.
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Internal Audit Succession Planning: Mr. Givans noted this item is a standing
item, however has no further updates at this time.
County Internal Controls: Mr. Givans shared the Internal Controls Briefing report.
Report is attached to the record.
Updates / Other Items
• Mr. Givans explained the Fair and Expo audit report was deferred until
December to allow for the presence of the Fair and Expo Director.
• Mr. Givans reported on a letter the audit committee prepared to
present to Tom Anderson for his last audit committee meeting
thanking him for his years of service.
Mr. Givans reviewed the status of Communication Reports as included
with todays meeting agenda. One item to bring back to the December
agenda is the review of the external audit firm and process for request
for proposals.
Other Business Closing: None presented.
Next Meeting: December 9, 2021
Adjournment: Being no further issues brought before the Committee the meeting was
adjourned at 1:12 p.m.
Respectfully submitted,
Sharon Keith
BOCC Executive Assistant
Deschutes County Audit Committee Meeting September 16, 2021 Page 3 of 3