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Home My WebLink About2021-2022 Work Plan & 2020 Annual Report 117 NW Lafayette Avenue P.O. Box 6005 Bend, OR 97703 www.deschutes.org/cd (541) 388-6575 Building Safety Code Compliance Coordinated Services Environmental Soils Planning FY 2021-22 Work Plan & 2020 Annual Report Table of Contents Introduction ............................................................................................................................ 4 Elected & Appointed Officials ............................................................................................. 5 Board of County Commissioners FY 2021-2022 Goals & Objectives ....................... 6 Population Growth ................................................................................................................ 7 Budget & Organization ......................................................................................................... 8 Performance Management ............................................................................................... 10 2020 Performance Measures .......................................................................... 10 2021-2022 Performance Measures ................................................................ 12 Building and Safety .......................................................................................... 12 Code Compliance ............................................................................................. 12 Coordinated Services ......................................................................................... 12 Environmental Soils ......................................................................................... 12 Planning .............................................................................................................. 13 Administrative Services ....................................................................................................... 14 Overview ............................................................................................................. 14 2020 Accomplishments .................................................................................... 14 2021-22 Work Plan Projects ............................................................................. 15 Staff Directory .................................................................................................... 15 Building Safety ...................................................................................................................... 16 Overview ............................................................................................................. 16 2020 Accomplishments .................................................................................... 16 2021-22 Work Plan Projects ............................................................................. 18 Staff Directory .................................................................................................... 19 Table of Contents Code Compliance ................................................................................................................. 20 Overview ............................................................................................................. 20 2020 Accomplishments ..................................................................................... 20 2021-22 Work Plan Projects ............................................................................ 21 Staff Directory ..................................................................................................... 22 Coordinated Services .......................................................................................................... 23 Overview ............................................................................................................. 23 2020 Accomplishments .................................................................................... 23 2021-22 Work Plan Projects ............................................................................ 24 Staff Directory .................................................................................................... 24 Environmental Soils ............................................................................................................. 25 Overview ............................................................................................................. 25 2020 Accomplishments .................................................................................... 25 2021-22 Work Plan Projects ............................................................................ 27 Staff Directory .................................................................................................... 27 Planning .................................................................................................................................. 28 Overview ............................................................................................................. 28 2020 Accomplishments .................................................................................... 29 2021-22 Work Plan Projects ............................................................................ 34 Staff Directory .................................................................................................... 36 Community Involvement Report ...................................................................................... 37 4 CDD Work Plan 2021-22 / 2020 Annual Report Introduction Mission Statement The Community Development Department (CDD) facilitates orderly growth and development in the Deschutes County community through coordinated programs of Environmental Soils, Building Safety, Code Compliance, Coordinated Services, Planning and education and service to the public. Purpose The 2020 Annual Report and 2021-22 Work Plan highlight the department’s accomplishments, goals and objectives and are developed to: Report on achievements and performance Implement the Board of County Commissioners (BOCC) goals and objectives. Implement the Deschutes County Customer Service “Every Time” Standards. Effectively and efficiently manage organizational assets, capabilities and ﬁnances. Fulﬁll the department’s regulatory compliance requirements. Enhance the County as a safe, sustainable and highly desirable place to live, work, learn, recreate, visit and more; and Address changes in state law. Adoption The BOCC adopted this report on May 19, 2021, after considering public, stakeholder and partner organization input and Planning Commission and Historic Landmarks Commission recommendations. The Work Plan often includes more projects than there are resources available. CDD coordinates with the BOCC throughout the year to prioritize and initiate projects. Projects not initiated are often carried over to future years. Pandemic Operations CDD provided services under the State’s health and safety framework following recommended safety measures to protect staff and customers while providing essential public services to support the Central Oregon economy. 5 CDD Work Plan 2021-22 / 2020 Annual Report Elected & Appointed Officials BOARD OF COUNTY COMMISSIONERS Anthony DeBone, Chair, January 2022 Phil Chang, Vice Chair, January 2024 Patti Adair, Commissioner, January 2022 COUNTY ADMINISTRATION Tom Anderson, County Administrator I Erik Kropp, Deputy County Administrator PLANNING COMMISSION Les Hudson— At Large ( Chair), 6/30/24 Jessica Kieras—Redmond Area (Vice Chair), 6/30/22 Susan Altman—Bend Area, 6/30/24 Scott Asla— South County Area, 6/30/24 Dale Crawford — At Large, 6/30/23 Maggie Kirby—Bend Area, 6/30/23 Steve Swisher—Sisters Area, 6/30/22 HISTORIC LANDMARKS COMMISSION Kelly Madden— Unincorporated Area (Chair), 3/31/24 Sharon Leighty— Unincorporated Area (Vice Chair), 3/31/22 Dan Ellingson—Pioneer Association, 3/31/22 Christine Horting-Jones—Ex-Officio, 3/31/24 Dennis Schmidling— City of Sisters (Secretary), 3/31/24 Rachel Stemach— Bend Area, 3/31/24 HEARINGS OFFICERS Gregory J. Frank I Stephanie Hicks I Will Van Vactor I Cable Huston LLP BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE Dave Thomson—At Large (Chair), 6/30/21 Christopher Cassard—At Large (Vice Chair), 6/30/21 Sam Handelman—Bend 6/30/21 Wendy Holzman—At Large 6/30/23 Ann Marland—Sisters 6/30/23 Scott Morgan—La Pine 6/30/23 Kenneth Piarulli—Redmond 6/30/23 Rick Root—At Large 6/30/21 David Roth—Bend 6/30/23 Mark Smith—At Large 6/30/21 Rachel Zakem—At Large 6/30/23 Mason Lacy—At Large 6/30/23 David Green—At Large 6/30/23 6 CDD Work Plan 2021-22 / 2020 Annual Report Mission Statement: Enhancing the lives of citizens by delivering quality services in a cost-effective manner. Safe Communities (SC): Protect the community through planning, preparedness, and delivery of coordinated services. Provide safe and secure communities through coordinated public safety and crisis management services. Reduce crime and recidivism through prevention, intervention, supervision and enforcement. Collaborate with partners to prepare for and respond to emergencies, natural hazards and disasters. Healthy People (HP): Enhance and protect the health and well-being of communities and their residents. Support and advance the health and safety of Deschutes County’s residents. Promote well-being through behavioral health and community support programs. Help to sustain natural resources and air and water quality in balance with other community needs. Continue to support COVID-19 pandemic crisis response and community health recovery. Economic Vitality (EV): Promote policies and actions that sustain and stimulate economic vitality. Support affordable and transitional housing options for vulnerable populations through availability of lands, project planning, and appropriate regulation. Administer land use policies that promote livability and economic opportunity. Maintain a safe, efficient and economically sustainable transportation system. Partner with organizations and manage County assets to attract business development, tourism, and recreation. Support regional economic recovery from the COVID pandemic. Service Delivery (SD): Provide solution-oriented service that is cost-effective and efficient. Ensure quality service delivery through the use of innovative technology and systems. Support and promote Deschutes County Customer Service “Every Time” standards. Promote community participation and engagement with County government. Preserve, expand and enhance capital assets, to ensure sufficient space for operational needs. Maintain strong ﬁscal practices to support short and long term county needs. Provide collaborative internal support for County operations. Board of County Commissioners FY 2022 Goals & Objectives 7 CDD Work Plan 2021-22 / 2020 Annual Report Population Growth HISTORICAL AND PORTLAND STATE UNIVERSITY FORECAST TRENDS *AAGR: Average Annual Growth Rate This graph provides a snapshot of the County’s growth since 1960 and the preliminary 50-year Portland State University, Oregon Population Forecast Program, through 2068. Geographic Area 2000 2010 *AAGR 2021-2043 2021 2043 2068 Deschutes County 116,277 157,905 1.9% 198,650 301,999 432,930 Bend 52,163 77,010 2.3% 97,899 162,362 255,291 Redmond 15,524 26,508 2.3% 31,421 51,617 82,575 Sisters 961 2,038 2.6% 2,910 5,169 8,431 La Pine 899 1,653 6.3% 1,987 3,954 5,894 Unincorporated 45,280 50,524 1.0% 64,179 79,248 80,739 8 CDD Work Plan 2021-22 / 2020 Annual Report Budget &Organization Fiscal Issues Ensure ﬁnancial stability and sustained high quality services through establishing a ﬁnancial contingency plan providing a clear course of action if CDD’s reserve funds decline. CDD’s revenue is not sufficient for the resources necessary to meet increasing service demands. CDD did not increase fees during the pandemic, and prior fee increases had been offset by marijuana revenues. CDD is responding to signiﬁcantly increased inquiries regarding rural development opportunities. Many of these inquiries require research and in-depth responses, but do not result in permits and corresponding revenue. This “non-fee generating” work, a public good, is consuming limited resources to efficiently process permits. Increasing opposition to and appeals of land use applications, including those in compliance with Deschutes County Code are causing the Planning Division to subsidize hearings officer public hearing costs. Staff turnover is creating additional costs to and resource re-allocations from service delivery to training in the department. Operational Challenges Sustaining high customer service levels while transitioning to and implementing new post-pandemic business operations such as continued full or partial remote working, potential shared work spaces with increasing staff levels, adherence to ongoing public health and safety measures and continued expansion of CDD online services and meeting technologies. Establishing new post-pandemic public hearing and engagement strategies with in-person and remote/online participation opportunities. Implementing new laws from the 2021 Legislative Session, including potentially major changes pertaining to rural ADU’s and wildﬁre mitigation. Processing complex and controversial code compliance cases, expanding the code compliance program to administer the County’s noxious weed program and implement new potentially modiﬁed solid waste codes. Addressing affordable housing through collaboration with cities, the County’s Property Manager, and exploring rural strategies. Re-opening satellite offices with relatively new permit technicians in high demand environments with signiﬁcant permitting volumes and coordination in Sisters and La Pine. Coordinating with Human Resources to develop and implement strategies to retain and recruit staff. Continuing improvement of the department’s website and other electronic internal and external services to improve efficiencies and service delivery. 9 CDD Work Plan 2021-22 / 2020 Annual Report Budget &Organization Staff Summary Organizational Chart FY 2018 FY 2019 FY 2020 FY 2021 Total FTE’s 52.00 55.00 58.00 57.00 FY 2022 65.00 Budget Summary FY 2018 FY 2019 FY 2020 FY 2021 Resources $8,978,919 $10,657,457 $10,550,824 $9,457,684 FY 2022 $11,302,688 Requirements $8,978,919 $10,657,457 $10,550,824 $9,457,684 $11,302,688 10 CDD Work Plan 2021-22 / 2020 Annual Report 2020 Performance Management CDD is committed to a comprehensive approach to managing performance. The department achieves its goals and objectives by strategically establishing and monitoring performance measures and by adjusting operations based on results. The performance measures: Address service delivery expectations from the perspectives of CDD’s customers. Ensure the department fulﬁlls its regulatory compliance requirements. Efficiently and effectively manages the organization’s assets, capacities and ﬁnances; and Preserve and enhance the County as a safe, sustainable and desirable place to live, visit, work, learn and recreate. CDD’s 2021-22 performance measures align the department’s operations and work plan with BOCC annual goals and objectives and the County’s Customer Service “Every Time” Standards. https://intranet.deschutes.org/Pages/Customer-Service-Standards.aspx . The following graphs represent a sample of CDD’s performance measures for 2020. For a complete review of performance measures, please follow this link: https://deschutes.org/cd/ 2020 Performance Management Results 11 CDD Work Plan 2021-22 / 2020 Annual Report 2020 Performance Management 2020 Performance Management Results 12 CDD Work Plan 2021-22 / 2020 Annual Report 2021-22 Performance Management Continued to provide essential services to the public while implementing pandemic related safety measures, such as social distanced interactions, remote work and dispatch inspectors from home. Posted ePermitting “How to” videos explaining the permit process to County website and YouTube. Implemented use of a dashboard in our Code Compliance division allowing for live data assessments. Implemented use of standardized templates for administrative determinations. 2020 Operations Improvement Highlights Achieve 90% voluntary compliance in Code Compliance cases. (BOCC Goal & Objective SC-1) Achieve 85% resolution of Code Compliance cases within 12 months. (BOCC Goal & Objective SC-1) Building Safety Achieve 6-10 inspection stops per day to provide quality service. (BOCC Goal & Objective SD-1) Achieve an average turnaround time on building plan reviews of 8-10 days to meet or exceed state requirements. (BOCC Goal & Objective SD-1) Achieve 50-80% of inspections scheduled online. (BOCC Goal & Objective SD-1) Achieve 90-100% of inspections completed the same day as requested. (BOCC Goal & Objective SD-1) Provide community training opportunities for online application submission to obtain a goal of 70% of application submittals conducted online. (BOCC Goal & Objective SD-1) Code Compliance 2021-2022 Performance Measures By Division Coordinated Services Expand community training opportunities for online application submission to obtain a goal of 65% of application submittals conducted on line. (BOCC Goal & Objective SD-1) Achieve structural permit ready-to-issue turnaround time for Coordinated Services of 4 days. (BOCC Goal & Objective SD-1) Environmental Soils Achieve compliance with the Alternative Treatment Technology (ATT) Septic System Operation and Maintenance (O&M) reporting requirements of 95% to protect groundwater. (BOCC Goal & Objec- tive HP-3) Improve the issuance of onsite septic system permits from within 15 days of completed application to within 12 days of completed application. (BOCC Goal & Objective SD-1) Achieve 65% of inspections scheduled online. (BOCC Goal & Objective SD-1) 13 CDD Work Plan 2021-22 / 2020 Annual Report 2021-22 Performance Management Planning Environmental Soils, continued Achieve 90-100% of Pre-cover inspections completed the same day as requested. (BOCC Goal & Objective SD-1) Sustain the issuance of land use administrative decisions with notice within 45 days and without notice within 21 days of completed application. (BOCC Goal & Objective SD-1) City of Bend and Redmond Affordable Housing: Amend the City of Bend Urban Growth Boundary to implement HB 4079, a pilot project to in-crease the supply of affordable housing units. (BOCC Goal & Objectives EV 1, EV 2, EV 3, EV 4 and HP 1) Amend the City of Redmond Urban Growth Boundary to implement HB 2336, a pilot project to increase the supply of affordable housing units. (BOCC Goal & Objectives EV 1, EV 2, EV 3, EV 4 and HP 1) Complete DLCD Grants with public involvement to develop and consider recommendations to address wildﬁre hazard mitigation and Goal 5 wildlife habitat inventories to inform the 2021 Comprehensive Plan Update. (BOCC Goal & Objectives SC 3, HP 3, and EV 2) 14 CDD Work Plan 2021-22 / 2020 Annual Report Administrative Services Overview Administrative Services consists of the Community Development Director, Senior Management Analyst, two Systems Analysts and one Administrative Assistant. The Administrative Services Division provides oversight for all departmental operations and facilities, human resources, budget, customer services, technology and performance measures. Systems Analyst staff are responsible for the integration of technology across all CDD divisions and coordinates with the cities as well as providing direct service to the public via application training and support, web-based mapping, reporting services and data distribution. 2020 Accomplishments Revised office operations to include social distancing as well as application quarantine. Implemented remote work options for approximately 75% of staff. Accelerated an equipment replacement schedule to enable staff to work remotely, issuing 39 new laptop computers. Completed videos of each division to inform online customers and County College students about CDD’s purpose, programs and services. Provided online application training to contractors and homeowners. Published “how to” videos to our website and YouTube regarding online application submission for building and onsite permits. Updated Continuity of Operations Plan (COOP) which details department’s plan to continue operation in the event of a disaster. Participated in a County led effort to create a county-wide plan for Pre-disaster Preparedness Plan. Updated CDD website, including division and project webpages. Created a property information report to identify all parcel requirements including associated fees related to development. 15 CDD Work Plan 2021-22 / 2020 Annual Report Administrative Services Staff Directory Nick Lelack, AICP Community Development Director (541) 385-1708 Nick.Lelack@deschutes.org Tim Berg Applications System Analyst III (541) 330-4648 Tim.Berg@deschutes.org Ines Curland Application System Analyst I (541) 317-3193 Ines.Curland@deschutes.org Tracy Griffin Administrative Assistant (541) 388-6573 Tracy.Griffin@deschutes.org Sherri Pinner Senior Management Analyst (541) 385-1712 Sherri.Pinner@deschutes.org 2021-22 Work Plan Projects Reconﬁgure Accela to improve code compliance case management and enable ﬁnes and fees to be recorded. Continue to participate in a County led effort to create a county-wide Pre-disaster Preparedness Plan. Explore expanding the Planning Division’s webpage to provide more information about land use public hearings and opportunities for the public to submit comments on pending applications. Revise CDD Information Technology 5 year strategic plan to account for laptops purchased early as a result of pandemic operations during FY 21. Update COOP, if necessary, based on lessons learned from the pandemic. Propose revisions to CDD’s Fee Waiver Policy. Coordinate with the Human Resources Department to evaluate, propose and implement strategies to attract and retain staff to meet increasing service demands in a highly competitive market. Explore and research opportunities to both increase CDD’s sustainable business practices while maximizing the efficiency of operations in a cost effective manner. Reorganize and enhance CDD’s web site to be more customer centric. Provide enhanced content that will allow customers to better understand CDD’s polices and procedures and create an improved customer experience that acts as a guide for understanding the process of development in Deschutes County while also expanding online application instruction content. 16 CDD Work Plan 2021-22 / 2020 Annual Report Building Safety Overview Building Safety consists of one Building Safety Director, one Assistant Building Safety Official and sixteen Building Safety Inspectors. The Building Safety Division administers and implements the state and federal building codes through a process of education and a clear and consistent application of the specialty codes. The division provides construction plan reviews, consultation and inspection services throughout the rural county and the cities of La Pine and Sisters. The division also provides services to Lake, Jefferson, Klamath and Crook counties, the cities of Bend and Redmond, and the State of Oregon Building Codes Division on an as-needed basis. 2020 Accomplishments Issued 640 new single-family dwelling permits in 2020. The distribution of these new homes for Deschutes County’s building jurisdiction included: Rural/unincorporated areas: 451 City of La Pine: 57 City of Sisters: 132 Completed Major building plan reviews for: MidOregon Credit Union in Sisters Three new Multi-family apartments in Sisters The Ski Inn 260 Sun Ranch in Sisters Two interior remodels for La Pine Fire Stations The Cove Aquatic Center addition West Core North Pool renovation and expansion Bend Distillery Production Facility Continued to improve overall operational efficiencies and customer services by: Implemented a new ePermitting “How to” tutorial in conjunction with Coordinated Services. Hired two new Field Inspectors to ﬁll vacancies. Cross-trained all division staff to perform inspections in all four residential disciplines. Continued to lead efforts with the Central Oregon Chapter of the International Code Council to: Achieve consistency in code implementation/administration among all jurisdictions. Promote and participate in education among building/development and design professions. 17 CDD Work Plan 2021-22 / 2020 Annual Report Building Safety 2020 Accomplishments Actively participated in State and local code and rulemaking efforts related to: Wildﬁre Mitigation Advisory Committee and ongoing support to the County’s consideration of adopting ORSC 327.4. Tiny Homes on Wheels classiﬁcations as RV’s with Oregon Department of Transportation registration titles and not building department regulated. Adaptions to major Chapter 1 changes in County Codes by adopting local ordinances. Participated in public, community and customer-speciﬁc education and outreach efforts such as OAR 918-480-0125 Uniform Alternate Construction Standards for mitigation due to a lack of ﬁreﬁghting water supplies. Coordinated with State and County staff to promote and educate customers on how to apply for online permits and inspections. Continued succession planning, cross-training and technology investments to maintain and improve efficiencies. Continued to serve in regional and statewide leadership positions to support Deschutes County and Central Oregon interests. Provided A-level electrical inspection services, electrical plan review and customer contact support for commercial and residential electrical questions for the City of Redmond. Implemented social distancing procedures to maintain our high customer service standards while experiencing a record setting business volume for new single family dwellings. New Single Family Dwelling Permits 18 CDD Work Plan 2021-22 / 2020 Annual Report Building Safety 2021-22 Work Plan Projects Implement succession planning for future retirements and explore staffing needs due to unprecedented business needs. Provide certiﬁcation cross-training for all new hires to maintain the division’s goal of having fully certiﬁed residential inspection staff. Research ways to reduce the carbon footprint associated with ﬁeld inspection duties such as: Alternative fuel options and All-Wheel Drive electric vehicles Charging stations for electric vehicles (each station has charging capabilities for 1-2 vehicles) Work with the Road Department to research viability of All Wheel Drive electric vehicles. Work with Oregon e-Permitting to help test the new app for inspections prior to the roll out. Investigate the use of drones and other technologies to accomplish high risk inspections such as: Roof diaphragm nailing Chimney construction High lift CMU grouting Continue participation in the Planning Division led Wildﬁre Mitigation Advisory Committee (WMAC) process to consider adopting a new Wildﬁre Hazard Zone map, a local ordinance implementing additional construction standards to reduce hazards presented by wildﬁre (Oregon Residential Specialty Code (ORS) R327.4), and/or new defensible space requirements into Deschutes County Code. Produce new informational brochures as required by Oregon Administrative Rule (OAR) 918-020-0090 to help customers navigate code changes such as Energy Code and Daycare Facility updates. Host two or three Chemeketa Community College Building Inspection Technology students this summer for their Cooperative Work Experience which provides an opportunity to demonstrate the county’s customer friendly, service oriented approach as a regulatory agency. Coordinate with the Human Resources Department to evaluate, propose and implement strategies to attract and retain staff to meet increasing service demands in a highly competitive market. 19 CDD Work Plan 2021-22 / 2020 Annual Report Building Safety Staff Directory Randy Scheid Building Safety Director (541) 317-3137 Randy.Scheid@deschutes.org Chris Gracia Assistant Building Official (541) 388-6578 Chris.Gracia@deschutes.org Krista Appleby Building Inspector III (541) 385-1701 Krista.Appleby@deschutes.org Keri Blackburn Building Inspector III (541) 388-6577 Keri.Blackburn@deschutes.org Rainer Doerge Building Inspector III x1638 Rainer.Doerge@deschutes.org Scott Farm Building Inspector III x1639 Scott.Farm@deschutes.org David Farrin Building Inspector III (541) 385-1702 David.Farrin@deschutes.org Anthony Friesen Building Inspector III (541) 213-0653 Anthony.Friesen@deschutes.org Owen Gilstrap Building Inspector III x1640 Owen.Gilstrap@deschutes.org Erik Johnson Building Inspector I (541) 480-8940 Erik.A.Johnson@deschutes.org Brandon Jolley Building Inspector III x1625 Brandon.Jolley@deschutes.org John Kelley Building Inspector III X1642 John.Kelley@deschutes.org Michael Liskh Building Inspector III x1627 Michael.Liskh@deschutes.org Brian Moore Building Inspector III (541) 385-1705 Brian.Moore@deschutes.org Todd Russell Building Inspector III x1644 Todd.Russell@deschutes.org Laurie Wilson Building Inspector III (541) 383-6711 Laurie.Wilson@deschutes.org 20 CDD Work Plan 2021-22 / 2020 Annual Report Code Compliance Overview Code Compliance consists of four Code Compliance Specialists and one volunteer. The program is managed by the Coordinated Services Administrative Manager and is supported by a law enforcement deputy from the Sheriff’s Department and operating divisions. The Code Compliance Division is responsible for investigating code violation complaints to ensure compliance with land use, onsite wastewater disposal, building and solid waste codes (by contract with the Solid Waste Department), and provides direct service on contract to the City of La Pine for solid waste violations. The program’s overriding goal is to achieve voluntary compliance. If necessary, citations are issued for prosecution in Circuit Court or before a Code Compliance Hearings Officer. The program continues to adapt to the County’s challenges of growth and diversiﬁcation, incorporating new measures to ensure timely code compliance. While voluntary compliance is the primary objective, an ever-growing number of cases require further code compliance action because of delayed correction or non-compliance. Through the continuing development and reﬁnement of departmental procedures for administrative civil penalty, Code Compliance is obtaining compliance from citations rather than court adjudication resulting in greater cost recovery. A disconcerting trend is the need for County abatement in some cases. In abatement, the County corrects the violations with the priority on compliance. Abatement action is reserved for matters of chronic nuisance and public health and safety. In response to this trend, Code Compliance is closely coordinating with other County departments in the development and enactment of abatement plans. 2020 Accomplishments During 2020, 863 new cases were received and 767 cases were resolved. This is a 15% decrease in new cases from the previous year. Provided community education through regular presentations to local real estate groups and title companies. Partnered with the Solid Waste Department to implement the use of a voucher system offering ﬁnancial assistance to customers meeting eligibility criteria in order to facilitate timely compliance. Continued to partner with departments within the County to resolve difficult cases. Coordination between departments ensures efficiency of operations and avoids overlapping efforts, thus allowing staff to conduct a thorough investigation on behalf of community members. Created a dashboard for code compliance metrics such as “Cases Opened and Closed by Year”, “Current Active Cases” and “Current Assigned Cases by Staff Member”, allowing an assessment of live data and the opportunity to adjust cases and staff as necessary. Coordinate with Planning, Building Safety and Environmental Soils division to redeﬁne the County’s process for decommissioning unlawful second dwellings. 21 CDD Work Plan 2021-22 / 2020 Annual Report Code Compliance 2021-22 Work Plan Projects Implement BOCC direction on the update of the Code Compliance Policy and Procedures Manual. Explore enforcing the Noxious Weed program. Enhance involvement in Oregon Code Enforcement Association (OCEA) next annual conference through presentation participation. Create training program for new staff. Continue to conduct public outreach to real estate professionals and organizations, homeowners associations, etc., to share information regarding the code compliance program and current issues. Automate the process for medical hardship notiﬁcation and out-of-compliance Operation and Maintenance (O&M) contracts performed by code compliance volunteers. Modify procedures as necessary during and temporarily following the pandemic. Partner with Building Safety to propose a revised policy on undocumented structures. Annual Cases Opened and Closed 22 CDD Work Plan 2021-22 / 2020 Annual Report Code Compliance Staff Directory Christopher Beem Code Compliance Specialist (541) 385-1745 Christopher.Beem@deschutes.org John Griley Code Compliance Specialist (541) 617-4708 John.Griley@deschutes.org Dan Smith Code Compliance Specialist (541) 385-1710 Dan.Smith@deschutes.org Joseph Graziano Code Compliance Specialist (541) 617-4736 Joseph.Graziano@deschutes.org 23 CDD Work Plan 2021-22 / 2020 Annual Report Coordinated Services Overview Coordinated Services consists of an Administrative Manager, nine Permit Technicians and an Administrative Support Technician. The Coordinated Services Division provides permitting and “front line” direct services to customers at the main office in Bend as well as in the La Pine and Sisters City Halls. While coordinating with all divisions, staff ensure accurate information is provided to the public, while minimizing wait times and ensuring the efficient operation of the front counter and online portal. Permit Technicians continued to provide exceptional customer service during the pandemic. Implemented a more efficient staff training process. Created a manual of Standard Operating Procedures as an additional resource for Permit Technicians for consistency and succession planning. Reconﬁgured the City of La Pine permitting process to include implementation of tools within the Accela permitting software. Utilizing Accela in this manner allows all communication between organizations to occur electronically for documentation regarding Planning approvals and approvals to issue a Certiﬁcate of Occupancy. Increased electronic permit submittals through public education and outreach to licensed professionals. During 2020, CDD received 39.7% of applications online in comparison to 26.5% in 2019. Created an application in partnership with IT staff to display alert messages when online permits have been submitted, payments have been applied or documents have been uploaded, resulting in increased processing efficiencies. Continued succession planning for the retirement of one long term staff with the hiring of a replacement Permit Technician. Cross-training staff allows the division to maintain high customer service standards during this transition. As Accela continued to evolve and new tools became available, Deschutes County continued to be a statewide leader in offering training opportunities to customers and regional agency partners. Coordinated Services has hosted in-house, one-on-one training opportunities and posted videos to the website in an effort to facilitate a streamlined permitting process. Revised daily cash balancing procedures to enhance proper internal controls. Revised internal refund process to improve efficiencies. Implemented process to electronically scan building plans to property development record. 2020 Accomplishments 24 CDD Work Plan 2021-22 / 2020 Annual Report Coordinated Services 2020-21 Work Plan Projects Update and revise the Standard Operating Procedures manual as processes change. Increase customer, contractor and public education of Accela and online permit applications to streamline permit processes. Continue to improve training program for new hires to include training efficiencies. Revise lead permit technician role. Cross-train staff on property record maintenance. Complete scanning building plans to the property development record. Coordinate with the Human Resources Department to develop and implement new permit technician job classiﬁcations and categories to reﬂect the department’s business needs (e.g., staffing satellite offices with experienced permit technicians) and providing opportunities for advancement. Staff Directory Angie Havniear Administrative Manager (541) 317-3122 Angela.Havniear@deschutes.org Tara Alvarez Permit Technician (541) 383-4392 Tara.Campbell-Alvarez@deschutes.org Katie Borden Permit Technician (541) 385-1741 Katie.Borden@deschutes.org Michelle Conklin Permit Technician (541) 388-6681 Michelle.Conklin@deschutes.org Ian Cullen Permit Technician (541) 388-6680 Ian.Cullen@deschutes.org Ami Dougherty Permit Technician (541) 385-3217 Ami.Dougherty@deschutes.org Lindsey Holloway Permit Technician (541) 388-6596 Lindsey.Holloway@deschutes.org Terese Jarvis Permit Technician (541) 383-4435 Terese.Jarvis@deschutes.org Jennifer Lawrence Permit Technician (541) 385-1405 Jennifer.L.Lawrence@deschutes.org Marilyn Tiboni Administrative Support Technician (541) 385-1409 Marilyn.Tiboni@deschutes.org Office Locations & Hours Main Office—117 NW Lafayette Ave, Bend, OR 97703 Monday, Tuesday, Thursday, Friday 8:00 AM—5:00 PM, Wednesday 9:00 AM—5:00 PM La Pine City Hall—16345 Sixth St., La Pine, OR 97739 Thursday 9:00 AM—4:00 PM Sisters City Hall—520 E. Cascade St., Sisters, OR 97759 Tuesday 9:00 AM—4:00 PM 25 CDD Work Plan 2021-22 / 2020 Annual Report Environmental Soils Overview Environmental Soils consists of one Environmental Health Supervisor, three Environmental Health Specialists II, and one Permit Technician. The Environmental Soils Division regulates on-site wastewater treatment systems (septic) to assure compliance with state rules, and monitors environmental factors for public health and resource protection. They provide site evaluations, design reviews, permitting, inspections and education and coordination with the Oregon Department of Environmental Quality (DEQ) for onsite wastewater treatment and dispersal systems. Staff inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an Operation and Maintenance tracking system, provides the public with information on wastewater treatment systems and regulations and investigates sewage hazards to protect public health and the environment. Staff are also engaged in the proactive pursuit of protecting the groundwater in Deschutes County and continue to work with DEQ on permitting protective onsite wastewater systems in South Deschutes County. 2020 Accomplishments Assessed 296 sites for onsite wastewater treatment and dispersal systems, a decrease of 7.5% from 2019, and issued 1,643 permits and authorizations for new and existing onsite treatment and dispersal systems, a decrease of 2% from 2019. Assessed sites included several new subdivisions. Applications continue to increase in complexity and technical requirements. Repaired 279 failing or substandard systems correcting sewage health hazards and protecting public health and the environment. Increased electronic permit submittal and inspection scheduling through outreach and education of customers, particularly licensed professionals. During 2020, the division received 43.6% of applications online compared to 21.6% in 2019. Onsite Permits Issued 26 CDD Work Plan 2021-22 / 2020 Annual Report Environmental Soils 2020 Accomplishments Provided eight property owners in South County with rebates of $3,750 per property for upgrading conventional onsite wastewater treatment systems to nitrogen-reducing pollution reduction systems. Provided assistance and information regarding onsite wastewater treatment systems in Terrebonne to Parametrix, engineering consultant, for the Terrebonne Sewer Feasibility Study. Coordinated with the City of Bend staff and DEQ regarding the septic to sewer program, and the impact on homeowners with onsite wastewater systems. Participated in the Upper Deschutes Agricultural Water Quality Management Area Local Advisory Committee and the City of Bend Storm Water Public Advisory Group. Worked with DEQ on permitting protective onsite wastewater systems in South Deschutes County. Participated in dozens of variance hearings for modiﬁed advanced treatment systems on severely limited sites. Coordinated with DEQ on multiple variances. The overall process has been improved with more complete and detailed proposals and plans going forward. Adapted to COVID-19 limitations by remote working, electronic permitting, computer technologies, electronic communications and deploying from home. Staff was able to sustain performance measures, permit and inspection turnaround times and maintain high service levels demonstrating resilience, team work and professionalism to continue to serve the community. 27 CDD Work Plan 2021-22 / 2020 Annual Report Environmental Soils 2020-21 Work Plan Projects Coordinate with DEQ for a South County Groundwater sampling event and funding of a planned existing network of wells. Work with DEQ staff on planning for and funding off long term and regular well sampling events approximately every 10 years to monitor changes in water quality in the aquifer. Continue technical support as necessary toward the completion of the Terrebonne Sewer Feasibility Study. Participate in the Upper Deschutes Agricultural Water Quality Management Area Local Advisory Committee. Continue to participate in the City of Bend Storm Water Public Advisory Group and the Upper Deschutes Agricultural Water Quality Management Area Local Advisory Committee (Oregon Department of Agriculture). Provide ﬁnancial assistance opportunities to South County property owners to upgrade conventional systems to nitrogen reducing pollution reduction systems through Nitrogen Reducing System Rebates and the NeighborImpact Non-conforming Loan Partnership. Review current groundwater protection policies for South County and continuing variance applications with DEQ onsite staff to ensure goals of water resource protection are addressed. Highest risk areas may need greater scrutiny. With development occurring in the new neighborhood in La Pine, review ﬁnancial assistance programs for groundwater protection efforts. Update the DEQ contract for the Onsite Wastewater Treatment System Program to be more consistent with current rules and requirements (the current contract dates from 1981). Amend Deschutes County Code Chapter 11.12, Transferable Development Credit Program to implement changes from BOCC Resolution 2019-040. Coordinate with the Human Resources Department to evaluate, propose and implement strategies to attract and retain staff to meet increasing service demands in a highly competitive market. Todd Cleveland Environmental Health Supervisor (541) 617-4714 Todd.Cleveland@deschutes.org Kevin Hesson Environmental Health Specialist II (541) 322-7181 Kevin.Hesson@deschutes.org Larry Howard Environmental Health Specialist II (541) 330-4666 Larry.Howard@deschutes.org Kiley Rucker-Clamons Environmental Health Specialist II (541) 383-6709 Kiley.Rucker-Clamons@deschutes.org Martha Shields Permit Technician (541) 385-1706 Martha.Shields@deschutes.org Staff Directory 28 CDD Work Plan 2021-22 / 2020 Annual Report Planning Overview Planning consists of one Planning Director, one Planning Manager, two Senior Planners, one Senior Long Range Planner, one Senior Transportation Planner, six Associate Planners, three Assistant Planners and one Administrative Assistant. The Planning Division consists of two operational areas: Current Planning and Long Range Planning. Current Planning processes individual land use applications and provides information to the public on all land use related issues. Long Range Planning addresses the future needs of the county through updates to the comprehensive plan, changes to the County Code and other special projects. Current Planning Responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulations, and facilitating public hearings with Hearings Officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for building permit applications and septic permits; coordinating with Code Compliance to respond to complaints and monitor conditions of approval for land use permits; performing road naming duties; providing assistance at the public information counter, over the telephone and via email; and addressing in the rural County and City of Redmond under contract. Long Range Planning Responsible for planning for the future of Deschutes County, including developing and implementing land use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on various planning projects taking place in the region, including population forecasts with Portland State University and cities. Staff also monitors and participates in annual legislative sessions, and serves on numerous local, regional and statewide committees primarily focusing on transportation, natural resources, growth management and economic development. Transportation Planning Provides comments and expertise on land use applications, calculates System Development Charges (SDC’s) as part of land use application review process or upon request; provides comments to the County’s Risk Management Department regarding traffic issues for permitted events; participates in the annual County Capital Improvement Plan (CIP) process with the Road Department; applies for grants for enhanced bicycle and pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee (BPAC); participates in Oregon Department of Transportation (ODOT) funded reﬁnement planning; coordinates road issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban interface plans; and serves on several local and regional transportation committees, most notably BPAC, the Bend Metropolitan Planning Organization Technical Advisory Committee, and Central Oregon Area Commission on Transportation Technical Advisory Committee (TAC). Floodplain & Wetlands Planning Responsible for providing comments and expertise on land use applications, code compliance, and general property inquiries that require development, ﬁll, or removal in mapped ﬂoodplain and wetland areas. Staff maintains certiﬁcation as an Association of State Floodplain Managers (ASFPM) Certiﬁed Floodplain Manager to provide customers with up-to-date and accurate information regarding Federal Emergency Management Agency (FEMA) regulations, surveying requirements, and construction requirements. Coordination is frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon Department of State Lands, Oregon Department of Fish and Wildlife (ODFW), and the USFS. 29 CDD Work Plan 2021-22 / 2020 Annual Report Planning Counter coverage averaged 197 customer visits a month compared to 365 in 2019. The decrease is largely due to revised office hours resulting from the pandemic restrictions. Since the pandemic started in March, staff responded to over 2,000 emails and 3,400 phone call inquiries. This equates to over 200 emails and 340 phone calls a month over a 10-month period. Received 869 land use applications compared to 891 in 2019. The Planning Division received 29 non-farm dwelling applications compared with 23 for 2019. 17 ﬁnal plats were recorded in 2020 or are in the process of being recorded, creating a total of 97 residential lots. No applications were received in 2020 for marijuana business due to the opt-out ordinance. The BOCC heard one LUBA remand pertaining to marijuana production. Due to COVID-19, starting in April, the Planning Division successfully transitioned to electronic meetings for pre-application, Hearings Officer, Historic Landmarks Commission, and Planning Commission proceedings. Signiﬁcant efforts were made to ensure each body, applicants, and members of the public could utilize this new technology. Meetings were also available by phone. Staff utilized social distancing protocols when members of the public met in-person. Throughout this transition, this division continued to meet its performance measures related to processing land use applications. Land Use Applications 2020 Accomplishments 30 CDD Work Plan 2021-22 / 2020 Annual Report Planning Accessory Farm Dwelling Bend Airport Text Amendment Cinder Storage Structure Cluster Development Lot of Record Veriﬁcation (2 applications) Redmond Urban Growth Boundary Amendment Guest Ranch Modiﬁcation Hydro-Electric Facility Declaratory Ruling Plan Amendment / Zone Change Private Airstrip Footbridge Tentative Plat Type 3 Home Occupation Marijuana Production (LUBA Remand)* Hydroelectric Facility* Tentative Plat* Thornburgh Resort Golf Course* Bend Airport Text Amendment Goal 11 Exception Lower Bridge Mine Site Rezoning Noise Variance (2 applications) Plan Amendment / Zone Change Redmond UGB Adjustment Road Naming (2 applications) Termination of Improvement Agreement Lower Bridge Planned Unit Development Structure Related to Farm Use Thornburgh Destination Resort Golf Course Religious Land Use and Institutionalized Persons Act (RLUIPA) Amendments Marijuana Production (Reconsideration) Marijuana Production Interpretation / Land Use Decision Marijuana Production (LUBA Remand) 2020 Accomplishments Fifteen (15) land use applications were reviewed by Hearings Officers in 2020 compared to 15 in 2019. They include: The BOCC conducted 14 quasi-judicial land use hearings or proceedings in 2020 compared to 16 in 2019. Four involved appeals heard by the Board (*): Seven (7) appeals were ﬁled with the Land Use Board of Appeals (LUBA) in 2020, compared to 6 in 2019: 31 CDD Work Plan 2021-22 / 2020 Annual Report Planning Legislative Amendments The BOCC considered: Historic Preservation Amendment—Staff-initiated legislative amendments to update the County’s Historic Resource Inventory and Historic Preservation Ordinance to comply with the State’s Historic Preservation rule. Nonprime Resource Lands Amendments—Staff-initiated legislative amendments to Deschutes County’s Comprehensive Plan to establish eligibility criteria to re-designate six speciﬁc areas currently designated Exclusive Farm Use or Forest Use to Nonprime Resource (NPR) Lands. The BOCC adopted: Child Care Amendments—Staff-initiated legislative amendments to permit child care uses as a use permitted outright subject to site plan review. Housekeeping Amendments—Staff-initiated legislative amendments to correct minor errors in the Deschutes County Code and Comprehensive Plan. Spring River Rural Commercial Zone Amendment—Applicant-initiated legislative amendment allowing office and retail as outright permitted uses subject to site plan review; clarifying front yard setbacks; and parking requirement exceptions. 2020 Accomplishments The Planning Division processed two applicant-initiated Plan Amendments, one Zone Change and two zon- ing text amendments in 2020: Plan amendment and zone change for a property at Deschutes Junction. Plan amendment adjusting the Redmond Urban Growth Boundary for an Affordable Housing Project. Zoning text amendment to permit a general category of retail/rental store, office and service establish- ment as a use permitted outright subject to site plan review and providing parking exceptions. Zoning text amendment to streamline review of personal use hangers, reduce front and rear yard set- back, allow parking in the front yard, and adopt Oregon Administrative Rule (OAR) and Federal Aviation Administration (FAA) deﬁnitions. 32 CDD Work Plan 2021-22 / 2020 Annual Report Planning Grants Certiﬁed Local Government Grant Planning staff completed an 18-month $11,500 Certiﬁed Local Government (CLG) Grant from the State Historic Preservation Office to assist Deschutes County with its historic preservation programs. Technical Assistance Grant Planning staff is administering an 18-month $20,000 Technical Assistance (TA) Grant from the Department of Land Conservation and Development (DLCD) to incorporate Wildﬁre Mitigation Advisory Committee recommendations into the Comprehensive Plan and development code and begin updating Goal 5 wildlife habitat inventories. TGM Grant Planning staff received a $75,000 Transportation and Growth Management (TGM) Grant to update the Tumalo Community Plan and implement the rural trails portion of the Sisters Country Vision Action Plan. 2020 Accomplishments Coordination with Other Jurisdictions, Agencies and Committees Bicycle and Pedestrian Advisory Committee (BPAC) BPAC met 11 times, commenting on regional Transportation System Plan updates, trail connections be- tween cities and recreation areas, and ODOT projects, among others. Oregon Department of Transportation (ODOT) Participated in Terrebonne Reﬁnement Plan Technical Advisory Committee (TAC); Parkway Facility Manage- ment Reﬁnement Plan TAC; Wickiup Jct. Reﬁnement Plan (with City of La Pine); Bend US 97 North Corridor Planning; TAC for potential US 97 interchange slightly north of Bend; stakeholder committee for US 20/Cook Ave. roundabout project; served as Central Oregon representative to Governor’s Advisory Committee on Motorcycle Safety. Legislative Amendments (continued) Sunriver Business Park / Employee Housing Amendment—Application legislative amendment allowing em- ployee housing as an outright permitted use in the Sunriver Business Park Zoning District. Titles 1 and 15 Amendments—Staff-initiated legislative amendment to incorporate changes to the Oregon State Structural Code and Oregon Fire Code. US 20 Transportation System Plan Amendments / Roundabouts —Application initiated by the Oregon De- partment of Transportation (ODOT) to add roundabouts at US20/Cook-O.B. Riley Roads and US20/Old Bend-Redmond Highway intersections. US 97 Transportation System Plan Amendments—Application initiated by ODOT to add reference to J-turns to language on frontage road on US 97 between Bend and Redmond and delete text requiring Vandevert Road be disconnected from US 97. 33 CDD Work Plan 2021-22 / 2020 Annual Report Planning U.S. Fish & Wildlife Service Deschutes County staff participated in the Deschutes Basin Habitat Conservation Plan (HCP) as a cooperating agency. Mitigation and Enhancement Committee Convened a Mitigation and Enhancement Committee meeting to receive updates from the Oregon Department of Fish and Wildlife (ODFW) and Central Oregon Irrigation District (COID). City of Bend Coordinated with City staff regarding: Bend Airport Master Plan. Bend UGB Amendment / Urban Reserve Work Program. City of Bend/Bend Metropolitan Planning Organizations on update of Bend Transportation System Plan (TSP). City of La Pine Coordinated with City staff regarding: Reviewed land use applications for effects on county road system. Participated in Wickiup Junction Reﬁnement Plan. Assisted in preparing TGM grant to update the master plan for County-owned property in the New Neighborhood, aka Crescent Creek neighborhood. City of Redmond Coordinated with the City staff regarding: HB 2336, Affordable Housing Pilot Project and a UGB Amendment. Updates to their TSP and potential extension of 19th Street to planned US 97/Quarry Road interchange. The City of Redmond and Property and Facilities on an application adjusting the Redmond UGB. City of Sisters Coordinated with the City staff regarding: Participated in discussions for implementing Sisters Country Visioning Plan. Participated in City of Sisters Comprehensive Plan Update. 2020 Accomplishments Coordination with Other Jurisdictions, Agencies and Committees 34 CDD Work Plan 2021-22 / 2020 Annual Report Planning Development Review Issue all administrative (staff) decisions for land use actions that do not require prior notice within 21 days of determination of a complete application. Issue all administrative (staff) decisions for land use actions requiring prior notice within 45 days of determination of a complete application. Natural Resources / Implementation Natural Hazards—Develop a work plan to amend the Comprehensive Plan and County Code requiring defensible space and ﬁre-resistant building materials (R327.4). Wildlife Inventories—Develop a work plan to amend the Comprehensive Plan and Zoning Code to incorporate new Goal 5 wildlife habitat inventories from ODFW. Nonprime Resource Lands Options to streamline and improve permitting process for rural residential areas in resource zones. Comprehensive Plan Update (2040) Develop a scope, schedule and budget, and explore hiring consultant team to initiate a multi-year process to update the Comprehensive Plan. Initiate Comprehensive Plan Update in Fall 2021. Engage Terrebonne and Newberry Country residents to determine if community plans, goals, and policies meet the current and future needs of the area and whether there is an interest and readiness for a community plan update. Transportation Growth Management (TGM) Grant Update the Tumalo Community Plan. Implement the rural trails portion of the Sisters Country Vision Action Plan. City of Bend Affordable Housing Amend the City of Bend Urban Growth Boundary (UGB) to implement HB 4079, affordable housing project. City of Bend Urban Growth Boundary Amendment / Urban Reserve Area (URA) Coordinate with City of Bend to update the UGB or establish an URA to protect rural lands for future urbanization and facilitate future UBG expansions. City of Bend Airport Update and adopt the Bend Airport Master Plan (BAMP) and amend the County’s Comprehensive Plan and Development Code to incorporate the updated BAMP and implementation measures to allow new airport-related businesses. 2021-22 Work Plan Projects 35 CDD Work Plan 2021-22 / 2020 Annual Report Planning City of La Pine Coordination Participate with Property Management and the City of La Pine process to update and amend the County-owned New Neighborhood comprehensive plan designations, master plan and implementing regulation, if initiated by the city. City of Redmond Coordination Coordinate with City of Redmond to implement their Comprehensive Plan update. City of Sisters Coordination Participate in the implementation of Sisters Country Vision Plan and City of Sisters Comprehensive Plan Update. Implement the rural lands portion of the Sisters Country Vision Action Plan. Planning Commission Coordination Coordinate with the Board to establish strategic directions and values for the Planning Commission. Growth Management Committees Coordinate and/or participate on Deschutes County BPAC, Project Wildﬁre, and Deschutes County Mitigation and Enhancement Committee. Historic Preservation—CLG Grant Administer the 2020-2021 CLG Grant from the State Historic Preservation Office. Develop policy and procedures manual for the Historic Landmarks Commission. Housekeeping Amendments Complete housekeeping amendments to ensure County Code complies with State law. Housing Strategies Support the County’s transitional housing initiative with the Bend Heroes Foundation. Initiate Comprehensive Plan and/or Zoning Text amendments to comply with and implement new or revised state laws. If rural accessory dwelling units are allowed in state law, implementation will become a major work plan project, causing delays in some projects. Explore options and approaches to establish new and expand existing RV parks and campgrounds, including on County-owned lands. Legislative Session (2021-22) Participate in legislative or rulemaking work groups to shape state laws to beneﬁt Deschutes County. Transportation System Plan (TSP) Amendments Complete County TSP update in coordination with Road Department and ODOT. 2021-22 Work Plan Projects, continued 36 CDD Work Plan 2021-22 / 2020 Annual Report Planning Staff Directory Peter Gutowsky Planning Manager (541) 385-1709 Peter.Gutowsky@deschutes.org Kyle Collins Associate Planner (541) 383-4427 Kyle.Collins@deschutes.org William Groves Senior Planner (541) 388-6518 William.Groves@deschutes.org Chenelle Hale Administrative Assistant (541) 617-4707 Chenelle.Hale@deschutes.org Caroline House Assistant Planner (541) 388-6667 Caroline.House@deschutes.org Matt Martin Associate Planner (541) 330-4620 Matt.Martin@deschutes.org Nathaniel Miller Assistant Planner (541) 317-3164 Nathaniel.Miller@deschutes.org Anthony Raguine Senior Planner (541) 617-4739 Anthony.Raguine@deschutes.org Tarik Rawlings Associate Planner (541) 317-3148 Tarik.Rawlings@deschutes.org Cynthia Smidt Associate Planner (541) 317-3150 Cynthia.Smidt@deschutes.org Audrey Stuart Assistant Planner (541) 388-6679 Audrey.Stuart@deschutes.org Hether Ward Associate Planner (541) 388-6504 Hether.Ward@deschutes.org Peter Russell Senior Transportation Planner (541) 383-6718 Peter.Russell@deschutes.org Tanya Saltzman Senior Long Range Planner (541) 388-6528 Tanya.Saltzman@deschutes.org Brandon Herman Associate Planner (541) 385-1704 Brandon.Herman@deschutes.org 2021-22 Work Plan Projects, continued Zoning Text Amendments Explore options to regulate hemp in rural residential zones. Minor variance 10% lot area rule for farm and forest zoned properties. Nonfarm dwelling code to be consistent with State Law. Outdoor Mass Gatherings to be addressed more thoroughly. Outdoor and Greenhouse Lighting Control Ordinance to comply with new technologies and Dark Skies best practices. Re-platting. Sign code to become consistent with federal law. Amendments to DCC 17.48, Design and Construction Speciﬁcations. In conduit hydroelectric generation code amendments. Rural Economic Development Support rural economic development such as agri-tourism and similar uses, including identifying costs of permitting and code compliance (e.g., commercial building standards. Support, as necessary, USDA certiﬁed meat processing facilities. Broadband infrastructure (>100Mb) and affordable connectivity for commerce, education, and quality of life—information gathering panels of experts. Support community organizations scoping a Community Energy Plan. 37 CDD Work Plan 2021-22 / 2020 Annual Report Community Involvement Report Statewide Planning Goal 1, Citizen Involvement, requires cities and counties to create a citizen involvement program that provides opportunities for community participation in land use planning processes and decisions. Land use legislation, policies and implementation measures made by Oregonians nearly 50 years ago helped shape Oregon’s urban and rural environments. Likewise, choices made today will ultimately shape these areas in the future. Successful land use planning occurs through an open and public process that provides room for information gathering, analysis and vigorous debate. Deschutes County’s Community Involvement program is deﬁned in Section 1.2 of the Comprehensive Plan. This chapter identiﬁes the County Planning Commission as the committee for citizen involvement. It also contains the County’s Community Involvement goal and corresponding ﬁve policies that comply with Goal 1. This report brieﬂy discusses the noteworthy community involvement actions undertaken by the Planning Division in 2020. The report is intended to provide county residents and stakeholders with a tool to assess its effectiveness and offer additional suggestions the County can utilize to ensure that its diverse communities remain actively involved in land use planning discussions. 2020 38 CDD Work Plan 2021-22 / 2020 Annual Report Community Involvement Report 2020 Historic Landmarks Commission Convened 5 times in 2020 to consider: CLG Grant Application Goal 5 Historic Preservation Model Ordinance Historic Preservation Month National Register Program in Oregon Planning Division Draft FY 2020-21 Annual Work Plan Planning Commission The Planning Commission convened 18 time to consider: Child Care Amendments Comprehensive Plan Update / Orientation to Statewide Planning Goals Department of Land Conservation and Development (DLCD) Technical As- sistance Grant / Update / Progress Report Historic Preservation Amendments Housing Strategy Report Joint BOCC / Planning Commission Work Session NPR Lands Comprehensive Plan Amendments ODOT Redmond / Bend Safety Improvements and S. Century Dr./ Vandevert Road ODOT Highway 20 / TSP Amendment Planning Commission Policy and Procedures Manual Planning Division Draft FY 2020-21 Annual Work Plan Sisters Comprehensive Plan Update Spring River Rural Commercial Zone Amendments Title 15, Building and Construction Text Amendments WMAC Recommendations Wildﬁre Mitigation Project / Open House