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HomeMy WebLinkAboutCountywide Law Enforcement District Financials - FINAL Financial Statements For the Fiscal Year Ended June 30, 2022 Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Prepared by: Deschutes County Finance Department Robert Tintle - Chief Financial Officer Jana Cain, CPA - Accounting Manager -1- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Table of Contents June 30, 2022 INTRODUCTORY SECTION 3 List of Elected and Appointed Officials FINANCIAL SECTION 4 Report of Independent Auditors 8 Management’s Discussion and Analysis Financial Statements 13 Statement of Net Position 14 Statement of Activities 15 Balance Sheet – Governmental Funds – General Fund 16 Reconciliation of Governmental Funds Balance Sheet for the General Fund to the Statement of Net Position 17 Statement of Revenues, Expenditures, and Changes in Fund Balances – General Fund 18 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of General Fund to the Statement of Activities 19 Notes to Financial Statements Required Supplementary Information 24 Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – General Fund Other Supplementary Information 26 Schedule of Property Tax Transactions AUDIT COMMENTS AND GOVERNMENT AUDITING STANDARDS SECTIONS Government Auditing Standards 27 Report of Independent Auditors on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Audit Comments 29 Audit Comments and Disclosures Required by State Regulations 30 Report of Independent Auditors Required by Oregon State Regulations -2- List of Elected and Appointed Officials As of June 30, 2022 ELECTED OFFICIALS COUNTY COMMISSIONERS Patti Adair Philip Chang Anthony DeBone ASSESSOR Scot Langton DISTRICT ATTORNEY John Hummel SHERIFF Shane Nelson TREASURER (Interim Appointed) Wayne Lowry COUNTY CLERK Steve Dennison JUSTICE COURT Charles Fadeley APPOINTED OFFICIALS County Administrator – Nick LeLack County Counsel – David Doyle Chief Financial Officer (Interim) – Wayne Lowry County Internal Auditor – David Givans ADMINISTRATIVE OFFICES 1300 NW Wall Street, Suite 200 Bend, Oregon 97703 -3- Report of Independent Auditors The Deschutes County Commissioners Countywide Law Enforcement District (A Component Unit of Deschutes County, Oregon) Bend, Oregon Report on the Audit of the Financial Statements Opinions We have audited the financial statements of the governmental activities and the major fund of the Countywide Law Enforcement District (the District), a component unit of Deschutes County, Oregon, as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements as listed in the table of contents. In our opinion, the accompanying financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and the major fund of the District, as of June 30, 2022 and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards (Government Auditing Standards), issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the District and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Financial Reporting Entity As discussed in Note 1, the financial statements present only the District and do not purport to, and do not, present fairly the financial position of Deschutes County, Oregon as of June 30, 2022, the changes in its financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter. Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. -4- Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with GAAS and Government Auditing Standards, we x Exercise professional judgment and maintain professional skepticism throughout the audit. x Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. x Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control. Accordingly, no such opinion is expressed. x Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control—related matters that we identified during the audit. Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis and schedule of revenues, expenditures, and changes in fund balance – budget and actual – General Fund (budgetary comparison), as listed in the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the management’s discussion and analysis in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the management’s discussion and analysis because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. -5- Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the District’s basic financial statements. The budgetary comparison information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The budgetary comparison information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the budgetary comparison information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Supplementary Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the District's basic financial statements. The schedule of property tax transactions, as listed in the table of contents, is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of property tax transactions is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Information Management is responsible for the other information included in the financial statements. The other information comprises the introductory section but does not include the basic financial statements and our auditor’s report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form assurance thereon. In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 22, 2022 on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control over financial reporting and compliance. -6- Other Reporting Required by Minimum Standards for Audits of Oregon Municipal Corporations In accordance with the Minimum Standards for Audits of Oregon Municipal Corporations, we have also issued our report dated [date of report], on our consideration of the District’s compliance with certain provisions of laws, regulations, contracts, and grant agreements, including the provisions of Oregon Revised Statutes as specified in Oregon Administrative Rules 162-010-0000 through 162- 010-0330 of the Minimum Standards for Audits of Oregon Municipal Corporations. The purpose of that report is to describe the scope of our testing of compliance and the results of that testing and not to provide an opinion on compliance. Amanda McCleary-Moore, Partner For Moss Adams LLP Eugene, Oregon December 22, 2022 -7- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Management’s Discussion and Analysis June 30, 2022 As management of Countywide Law Enforcement District (the District), a component unit of Deschutes County, Oregon, we offer readers of the District's financial statements this narrative overview and analysis of the financial activities of the District for the fiscal year ended June 30, 2022. Financial Highlights x The assets and deferred outflows of resources of the Countywide Law Enforcement District exceeded its liabilities and deferred inflows of resources at June 30, 2022 by $13,711,320, all of which is unrestricted. x As of June 30, 2022, Countywide Law Enforcement District's governmental fund reported an ending fund balance of $13,334,060. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to Countywide Law Enforcement District's basic financial statements. These basic financial statements comprise three components: 1) government-wide financial statements; 2) fund financial statements; and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of Countywide Law Enforcement District's finances, in a manner similar to a private-sector business. The Statement of Net Position presents information on all of Countywide Law Enforcement District's assets and liabilities, with the difference between the two reported as Net Position. Over time, increases or decreases in Net Position may serve as a useful indicator of whether the financial position of Countywide Law Enforcement District is improving or deteriorating. The Statement of Activities presents information showing how Countywide Law Enforcement District's Net Position changed during the fiscal year ended June 30, 2022. Changes in Net Position are reported when the underlying event giving rise to the change occurs, regardless of the timing of the related cash, or other financial assets, flows. Thus, revenues and expenses are reported in this statement for some items, for example, property taxes, that will result in cash flows in future fiscal periods. Each of these government-wide financial statements, Statement of Net Position and Statement of Activities, show the functions of Countywide Law Enforcement District that are supported primarily by taxes (governmental activities). The governmental activity of Countywide Law Enforcement District is public safety. The government-wide financial statements can be found on pages 13-14 of this report. -8- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Management’s Discussion and Analysis June 30, 2022 Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. Countywide Law Enforcement District, like other state and local government entities, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The Countywide Law Enforcement District’s is classified as a governmental fund. Governmental Funds Governmental funds are used to account for essentially the same functions as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government's near-term financing decisions. A reconciliation from the Governmental Funds Balance Sheet to the Government-wide Statement of Net Position and a reconciliation from the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Government- wide Statement of Activities have been included in this report. Countywide Law Enforcement District reported activity in one governmental fund during the fiscal year ended June 30, 2022. Countywide Law Enforcement District adopts an annual budget for its fund. A budgetary comparison statement has been provided for this fund to demonstrate compliance with the annual budget. The Basic Governmental Fund Financial Statements can be found on pages 15-18 of this report. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 19- 22 of this report. Government-Wide Financial Analysis Net Position, at a specific point in time, serves as a useful indicator of an entity's financial position. In the case of Countywide Law Enforcement District, assets exceed liabilities by $13,711,320 at June 30, 2022. All of the Net Position may be used to meet the District's on-going obligations to citizens and creditors. The District's Net Position decreased by $85,153 during the year ended June 30, 2022. -9- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Management’s Discussion and Analysis June 30, 2022 Government-Wide Financial Analysis (Continued) A comparison of the summarized government-wide statements to the prior year is as follows: June 30, 2022 June 30, 2021 Change Assets Cash and investments 13,260,982$ 13,315,765$ (54,783)$ Property taxes receivable 450,338 480,708 (30,370) Total assets 13,711,320 13,796,473 (85,153) Net Position Unrestricted 13,711,320 13,796,473 (85,153) Total net position 13,711,320$ 13,796,473$ (85,153)$ Year Ended Year Ended June 30, 2022 June 30, 2021 Change General revenues - Property taxes levied for general purposes 29,123,555$ 28,414,124$ 709,431$ Earnings (losses) on investments (312,784) 61,876 (374,660) Total revenues 28,810,771 28,476,000 334,771 Expenses Public safety 28,895,924 27,293,257 (1,602,667) Change in Net Position (85,153) 1,182,743 (1,267,896) Net Position, Beginning of Year 13,796,473 12,613,730 1,182,743 Net Position, End of Year 13,711,320$ 13,796,473$ (85,153)$ Statements of Net Position Statements of Activities -10- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Management’s Discussion and Analysis June 30, 2022 Governmental Activities Governmental activities, the only type of activity of Countywide Law Enforcement District, decreased Net Position by $85,153 during the fiscal year ended June 30, 2022. Net position decreased because tax revenues and investment interest were less than the payment made to Deschutes County Sheriff’s Office, pursuant to an inter- governmental agreement. Financial Analysis of the District's Funds Countywide Law Enforcement District uses fund accounting to ensure and demonstrate compliance with finance- related legal requirements. Governmental Funds The focus of Countywide Law Enforcement District's governmental fund is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing Countywide Law Enforcement District's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending as of the end of the fiscal year. As of June 30, 2022, $13,334,060 is the reported ending fund balance for Countywide Law Enforcement District's governmental fund. One measure of liquidity is the relationship of both the unassigned balance to the Fund's total revenues. The fund balance as of June 30, 2022, for the General Fund, is 46% of total General Fund FY 2022 revenues. The fund balance of the Countywide Law Enforcement District's General Fund decreased by $39,044 during the fiscal year ended June 30, 2022. General Fund Budgetary Highlights Actual revenues exceeded estimated revenues by $339,867. This is due to generally conservative estimates used for the FY 2022 budget. Property tax revenue exceeded the amount estimated by $391,131. The District contracts with Deschutes County for Deschutes County’s operational activities. The amount paid pursuant to the contract is based on the actual cost of providing such services, $28,886,376, which is $2,069,535 less than the amount appropriated. Capital Assets Countywide Law Enforcement District owns no capital assets. -11- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Management’s Discussion and Analysis June 30, 2022 Long-Term Debt Countywide Law Enforcement District has no long-term debt; therefore, the District has not been separately rated by any of the bond rating agencies. Key Economic Factors and Budgets Information for the Future The tax rate approved by the voters will allow the District to maintain sufficient reserves to finance its operations without needing to issue tax anticipation notes. Requests for Information This financial report is designed to provide a general overview to those parties interested in Countywide Law Enforcement District's finances. Questions concerning any of the information provided in this report or requests for additional information should be addressed to Deschutes County Finance Department, PO Box 6005, Bend, Oregon, 97708. -12- See Notes to Financial Statements Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Statement of Net Position June 30, 2022 Primary Government - Governmental Activities Assets Cash and investments 13,260,982$ Property taxes receivable 450,338 Total assets 13,711,320 Net Position Unrestricted 13,711,320$ -13- See Notes to Financial Statements Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Statement of Activities For Fiscal Year Ended June 30, 2022 Primary Government - Governmental Activities Expenses Public safety 28,895,924$ General Revenues Property taxes levied for general purposes 29,123,555 Earnings (losses) on investments (312,784) Total general revenues 28,810,771 Changes in Net Position (85,153) Net Position, Beginning of Year 13,796,473 Net Position, End of Year 13,711,320$ -14- See Notes to Financial Statements Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Balance Sheet – Governmental Funds - General Fund June 30, 2022 Assets Cash and investments 13,260,982$ Property taxes receivable 450,338 Total assets 13,711,320$ Deferred Inflow of Resources Unavailable revenue - property taxes 377,260$ Fund Balance Unassigned 13,334,060 Total deferred inflow of resources and fund balance 13,711,320$ -15- See Notes to Financial Statements Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Reconciliation of Governmental Funds Balance Sheet for the General Fund to the Statement of Net Position June 30, 2022 Fund Balance for the Governmental Fund 13,334,060$ Amounts reported for governmental activities in the Statement of Net Position are different because: Some of the District's taxes will be collected after year-end, but are not currently available resources and, therefore, are deferred in the fund. 377,260 Net Position of Governmental Activities 13,711,320$ -16- See Notes to Financial Statements Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Statement of Revenues, Expenditures and Changes in Fund Balance – General Fund For Fiscal Year Ended June 30, 2022 Revenues Property taxes 29,169,664$ Interest (loss)(312,784) Total revenues 28,856,880 Expenditures Public safety 28,895,924 Net Change in Fund Balance (39,044) Fund Balance, Beginning of Year 13,373,104 Fund Balance, End of Year 13,334,060$ -17- See Notes to Financial Statements Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of the General Fund to the Statement of Activities For Fiscal Year Ended June 30, 2022 Net Change in Fund Balance - Total Governmental Fund $ (39,044) Amounts reported for governmental activities in the Statement of Activities are different because: Property tax revenue is recognized under the modified accrual basis of accounting only to the extent it has been collected within sixty days of year-end. On the accrual basis, Statement of Activities, such revenue is recognized regardless of when collected. Increase / (Decrease) in unavailable property taxes. (46,109) Changes in Net Position of Governmental Activities (85,153)$ -18- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Notes to Financial Statements June 30, 2022 Note 1 - Organization and Summary of Significant Accounting Policies The District Countywide Law Enforcement District (the District), a component unit of Deschutes County, Oregon, an ORS Chapter 451 municipal corporation of the State of Oregon, was approved and created by election of Deschutes County (the County) voters on November 7, 2006, for the purpose of providing a permanent source of funding for law enforcement services that are provided to all County residents. The District entered into an intergovernmental agreement, April 16, 2007, with Deschutes County whereby the County, through the Deschutes County Sheriff’s Office, is contracted to perform certain law enforcement functions within its boundaries. The Deschutes County Board of Commissioners is the governing body of the District. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all of the activities of the District. Governmental activities, which are supported by taxes and investment earnings, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The District has no business-type activities or fiduciary funds. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to customers who purchase, use, or directly benefit from goods, services or privileges provided by a given function or segment; and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Measurement Focus, Basis of Accounting and Financial Statement Presentation The government-wide financial statements are prepared using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred. Property taxes are recognized as revenues in the year for which they are levied. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the District considers revenues to be available if they are collected within sixty days of the end of the current fiscal period. Revenues received after this period are considered unavailable. Expenditures are recorded when a liability is incurred, as under accrual accounting. Property taxes associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the District. -19- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Notes to Financial Statements June 30, 2022 Note 1 - Organization and Summary of Significant Accounting Policies (Continued) The District reports the following governmental fund: General Fund — The General Fund is utilized to account for the transactions of the District. Property taxes and interest on investments are its only sources of revenue. Expenditures are for public safety pursuant to the agreement described in Note 1. Budget Policy The District meets the requirement of state law by preparing a budget for its fund. The budget is prepared on the modified accrual basis of accounting, with some exceptions. The resolution authorizing appropriations sets the level by which expenditures cannot legally exceed appropriations. Program activity is the only budgetary level of control established by resolution. The detailed budget document provides specific detailed information for the above mentioned expenditure category. Unexpected additional resources may be added to the budget through the use of a supplemental budget and appropriations resolution. Original and supplemental budgets may be modified by the use of appropriation transfers between the levels of control. Appropriations lapse as of year-end. Reporting Entity The District's financial statements include the accounts of all District operations. The criteria for including organizations as component units within the Districts reporting entity, as set forth in GASB 61, The Financial Reporting Entity: Omnibus, include whether: x The organization is legally separate (can sue and be sued in its own name). x The District holds the corporate powers of the organization. x The District appoints a voting majority of the organizations’ board. x The District is able to impose its will on the organization. x The organization has the potential to impose a financial benefit/burden on the District. x There is a fiscal dependency by the organization on the District. There were no specific agencies which required consideration under the criterion in the current fiscal year for inclusion in the District’s reporting entity. Under the above criterion, the District is includable as a component unit in the financial statements of Deschutes County, since the District's governing board is comprised of the Deschutes County Commissioners and there is a fiscal dependency between the District and the County. -20- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Notes to Financial Statements June 30, 2022 Note 1 - Organization and Summary of Significant Accounting Policies (Continued) Cash and Investments Cash and investments are comprised of funds held by the Deschutes County Treasurer, in the Deschutes County's cash and investment pool. The District’s cash and investments participate in this pool rather than in specific, identifiable securities. The District’s share of County pooled cash and investments can be drawn upon demand, and therefore, the entire amount on deposit with the County is considered cash and cash equivalents. Interest earned on pooled investments is allocated monthly based on the average daily balance of the District in relation to total investments in the pool. It is not practical to determine the investment risk, collateral, or insurance coverage for the District’s share of these pooled investments. This pool generally includes demand deposits, investments in the Oregon State Treasurer's Local Government Investment Pool (LGIP), obligations of the United States Treasury and United States Government agencies and instrumentalities, certain high-grade commercial paper and corporate bonds. This policy is in accordance with ORS 294.035 which specifies the types of investments authorized for municipal corporations. State statutes authorize the County to invest in obligations of the U.S. Treasury, commercial paper, corporate bonds, municipal bonds, banker’s acceptances, repurchase agreements, and the State Treasurer’s Local Government Investment Pool (LGIP). Investments for the County, as well as for its component units, are reported at fair value. The LGIP operates in accordance with appropriate state laws and regulations. Information about the pooled cash and investments is included in the County’s annual financial report and may be obtained by contacting the Deschutes County Finance Department, PO Box 6005, Bend, Oregon, 97708. Property Taxes/Unavailable Revenue Property taxes are assessed on a July 1 - June 30 fiscal year basis. The taxes are levied as of July 1 based on assessed values as of January 1. Property tax payments are due in three equal installments, on November 15, February 15 and May 15. A discount of 3% is available if taxes are paid in full by November 15 and a discount of 2% on the unpaid balance is available if taxes are paid in full by February 15. Property taxes attach as an enforceable lien July 1 and are considered delinquent if not paid by the following May 15. The Deschutes County Treasurer is the tax collection agent for the District. The District's FY 2022 tax levy was $29,885,098. Tax revenue is considered available for expenditure upon receipt by the County, which serves as the intermediary collecting agency. Uncollected property taxes are shown on the governmental balance sheet as receivables. Collections within sixty days subsequent to year-end have been accrued and the remaining taxes receivable are recorded as unavailable revenue on the modified accrual basis of accounting since they are not deemed available to finance operations of the current period. Fund Balances The Governmental Accounting Standards Board (GASB) Statement No. 54, (Fund Balance Reporting and Governmental Fund Type Definitions (GASB 54)), defines the different types of fund balances that a governmental entity must use for financial reporting purposes. -21- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Notes to Financial Statements June 30, 2022 Note 1 - Organization and Summary of Significant Accounting Policies (Continued) Fund Balances (Continued) GASB 54 requires the fund balance amounts to be properly reported within one of the fund balance categories listed below: 1. Nonspendable-such as fund balance associated with inventories, prepaids, long-term loans and notes receivable, and property held for resale (unless the proceeds are restricted, committed or assigned). 2. Restricted-fund balance category includes amounts that can be spent only for specific purposes stipulated by constitution, external resource providers or through enabling legislation. 3. Committed-fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the District's governing board (the District’s highest level of decision- making authority). Such constraint remains legally binding unless removed in the same manner. 4. Assigned-fund balances classification are intended to be used by the District for specific purposes but do not meet the criteria to be classified as restricted or committed. Assignments are made by the County Administrator based on the County Commissioner’s direction. 5. Unassigned-fund balance is the residual classification for the District’s general fund and includes all spendable amounts not contained in the other classifications. The District reduces restricted amounts first when expenditures are incurred for purposes for which both restricted and unrestricted (committed, assigned or unassigned) amounts are available. The District reduces committed amounts first, followed by assigned amounts and then unassigned amounts when expenditures are incurred for the purpose for which amounts in any of those unrestricted fund balance classifications could be used. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that effect certain reported amounts and disclosures. Accordingly, actual results could differ from these estimates. Tax Abatements The District participates in a number of property tax abatement programs. All such abatement programs are authorized by Oregon revised statutes or by local resolution or ordinance. Some programs are initiated by the District and others by other local governments and state agencies. As the amount of taxes abated during FY 2022 is immaterial, no additional disclosure has been made. Note 2 - Cash and Investments As of June 30, 2022, the District had a deposit of $13,260,982 with the Deschutes County Treasurer. All of the District's deposits were adequately insured during the year. Note 3 - Risk Management In the agreement described in Note 1, Deschutes County covenants and agrees to defend, indemnify and hold and save harmless the District and each of the District's officers, agents and employees, if any, from and against any and all claims whatsoever that might arise against the District or any of its officers, agents or employees, if any, by reason of any alleged act or failure to act or failure of Deschutes County to act. -22- Required Supplementary Information For the Fiscal Year Ended June 30, 2022 Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon -23- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – General Fund Budgetary Basis For Fiscal Year Ended June 30, 2022 Variance With Original Final Actual Final Budget Revenues Taxes - property 28,778,529$ 28,778,529$ 29,169,660$ 391,131$ Investment earnings 147,416 147,416 96,152 (51,264) Total revenues 28,925,945 28,925,945 29,265,812 339,867 Expenditures Current - departmental: Public safety 30,955,911 30,955,911 28,886,376 2,069,535 Current - departmental: Contingency 11,150,627 11,150,627 - 11,150,627 Total expenditures 42,106,538 42,106,538 28,886,376 13,220,162 Net Change in Fund Balance (13,180,593) (13,180,593) 379,436 13,560,029 Fund Balance - Beginning of Year 13,180,593 13,180,593 13,434,695 254,102 Fund Balance, End of Year -$ -$ 13,814,131$ 13,814,131$ Unrealized gain (loss) on investments (429,641) Expenditure recognized on GAAP basis, not budgetary basis (50,430) Fund Balance, GAAP basis - End of Year 13,334,060$ Budgeted Amounts -24- Other Supplementary Information For the Fiscal Year Ended June 30, 2022 Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon -25- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Schedule of Property Tax Transactions June 30, 2022 Beginning Taxes Balance and Interest Receivable 2021-2022 Levy Adjustments (Discounts) Collections June 30, 2022 2021-2022 29,885,098$ (16,192)$ (780,746)$ 28,826,785$ 261,375$ 2020-2021 277,332 (11,181) 13,879 177,868 102,162 2019-2020 115,304 (2,258) 11,276 66,281 58,041 2018-2019 58,639 (305) 14,093 55,759 16,668 2017-2018 18,985 (89) 5,381 18,905 5,372 2016-2017 4,160 (40) 1,069 2,959 2,230 2015-2016 (569) 27 851 2,136 (1,828) 2014-2015 1,709 29 172 392 1,518 Prior 5,147 (41) 415 722 4,799 Totals 30,365,805$ (30,050)$ (733,610)$ 29,151,807 450,338 Adjustments for Accruals (57,339) 73,079 Other tax distribution 2,114 Modified accrual basis tax revenue 29,169,660$ June 30, 2021 June 30, 2022 Tax Year -26- Report of Independent Auditors on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards The Deschutes County Commissioners Countywide Law Enforcement District (A Component Unit of Deschutes County, Oregon) Bend, Oregon We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities and the major fund of the Countywide Law Enforcement District (the District), a component unit of Deschutes County, Oregon, as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements, and have issued our report thereon dated December 22, 2022. Report on Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the District’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s internal control. Accordingly, we do not express an opinion on the effectiveness of the District’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the District's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that were not identified. -27- Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the District’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the District’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Eugene, Oregon December 22, 2022 -28- Countywide Law Enforcement District A Component Unit of Deschutes County, Oregon Audit Comments and Disclosures Required by State Regulations June 30, 2022 Audit Comments and Disclosures Required by State Regulations Oregon Administrative Rules 162-010-0000 through 162-010-0320 of the Minimum Standards for Audits of Oregon Municipal Corporations, prescribed by the Secretary of State in cooperation with the Oregon State Board of Accountancy, enumerate the financial statements, schedules, comments, and disclosures required in audit reports. The required statements and schedules are set forth in the preceding sections of this report. Required comments and disclosures related to the audit of such statements and schedules are set forth in the following pages. -29- Report of Independent Auditors Required by Oregon State Regulations The Deschutes County Commissioners Countywide Law Enforcement District (A Component Unit of Deschutes County, Oregon) Bend, Oregon We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States the financial statements of the governmental activities and the major fund of Countywide Law Enforcement District (the District), a component unit of Deschutes County, Oregon, as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements, and have issued our report thereon dated December 22, 2022. Compliance As part of obtaining reasonable assurance about whether the District’s basic financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, including provisions of Oregon Revised Statutes (ORS) as specified in Oregon Administrative Rules (OAR) 162-010-0000 to 162-010-0330, of the Minimum Standards for Audits of Oregon Municipal Corporations, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. We performed procedures to the extent we considered necessary to address the required comments and disclosures which included, but were not limited to, the following: x Accounting records and internal control x Public fund deposits x Budget x Insurance and fidelity bonds x Investments In connection with our testing, nothing came to our attention that caused us to believe the District was not in substantial compliance with certain provisions of laws, regulations, contracts, and grant agreements, including the provisions of ORS as specified in OAR 162-010-0000 through 162-010-0330 of the Minimum Standards for Audits of Oregon Municipal Corporations. -30- Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the District’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s internal control. Accordingly, we do not express an opinion on the effectiveness of the District’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we cons ider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that have not been identified. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. Accordingly, this communication is not suitable for any other purpose. This report is intended solely for the information and use of the County Commissioners and management of the District and the Oregon Secretary of State and is not intended to be and should not be used by anyone other than these parties Amanda McCleary-Moore, Partner For Moss Adams LLP Eugene, Oregon December 22, 2022 -31-