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Home My WebLink AboutCommunity Development DepartmentCommunity Development Presenter(s): Peter Gutowsky, Director Sherri Pinner, Sr. Mgmt. Analyst ▪FY24-25 Proposed Budget Presentation Budget Committee Meeting | May 22, 2024 Department Overview Mission: Facilitates orderly growth & development ... through coordinated programs & education & service to the public. Community Development Divisions •Building Safety & Electrical •Code Compliance •Coordinated Services/Admin •Onsite Wastewater •Planning o Current & Long Range Department Accomplishments Safe Communities – Protect the community through planning, preparedness, and delivery of coordinated services. •Voluntary code compliance. Service Delivery – Provide solution-oriented service that is cost-effective and efficient. •Achieve 8 to 12 inspection stops per day. •Issue onsite septic permits within 12 days of completed application. •Issue administrative decisions with notice within 45 days of completed application. •Issue administrative decisions without notice within 21 days of completed application. Department Accomplishments A Resilient County – Promote policies and actions that sustain and stimulate economic resilience and strong regional workforce. •Implement statewide legislation: o SB391 – Rural Accessory Dwelling Units – Dec 2023. o Wildfire Hazard Building Code Amendment to incorporate new state standards. •Comprehensive Plan Update o Extensive Community engagement. o Received the Achievement in Community Engagement Award.from Oregon’s Citizen Involvement Advisory Committee. o Initiated May ‘22 – in final phase of project FY 24-25 Department Budget Details •Anticipate slight increase in permit volumes •Includes fee increases: •Electrical & Land Use - 18% •Onsite – 14% •Code Comp. - .07%; Planning - .09% •ICC building valuation decrease – 1% •$100K GF for Hearings Officer •$20K MJ revenue •Special Request - $100K TRT 24-25 RESOURCES FY 24-25 Department Budget Details •Includes 50 FTE •Personnel increases: •COLA, step increases, HBT, Internal Service increases •Budget for hearings officer services 24-25 REQUIREMENTS FY 24-25 Department Five-Year Forecast FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Ending Working Capital 1,000,000$ 940,985$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ Revenue Beginning Working Capital 1,322,717$ 1,000,000$ 940,985$ 1,000,000$ 1,000,000$ 999,999$ Charges for Services 7,852,676$ 9,037,033$ 9,701,717$ 10,116,462$ 10,549,835$ 11,002,703$ Inter-fund Charges 202,156$ 266,448$ 290,428$ 304,950$ 320,197$ 336,207$ All other Revenues 114,700$ 97,756$ 102,644$ 102,644$ 102,644$ 102,644$ General Fund 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Transfers-In - TRT -$ -$ -$ -$ -$ Transfers In - General CDD 571,971$ 131,502$ 157,991$ 212,525$ 338,330$ 477,443$ Transfers In - Building Safety -$ 68,628$ 203,466$ 292,721$ 389,938$ 495,700$ Transfers In - Electrical 126,799$ 61,413$ 36,225$ 42,235$ 49,027$ 56,680$ Total Revenue 10,291,019$ 10,762,780$ 11,533,456$ 12,171,537$ 12,849,971$ 13,571,376$ Expenditures Personnel 7,362,321$ 7,838,984$ 8,364,196$ 8,924,597$ 9,522,545$ 10,160,556$ Materials and Services 1,802,727 1,982,811 2,052,209 2,124,037 2,198,378 2,275,321 Transers Out - Vehicle Fund 107,544 - 117,051 122,903 129,048 135,501 Transfers Out - Building Safety 18,427 - - - - - Transfers Out - Electrical - - Contingency - - - - - - Total Expenditures 9,291,019$ 9,821,795$ 10,533,456$ 11,171,537$ 11,849,971$ 12,571,378$ Ending Working Capital 1,000,000$ 940,985$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Five Year Forecast Ending Working Capital Minimum Working Capital Policy FY 24-25 Department Fiscal Issues •Contingency plan for decrease in reserve funds. •Staff recruitment and retention strategies. •Succession planning. •Permitting volumes reduced 21% to 30% in calendar 2023. •Non-fee generating work consumes limited resources. •Staff turnover – training, obtaining certifications, retention challenges. Short-term Fiscal Issues Long-term Fiscal Issues FY 24-25 Department Fiscal Issues Land Use -28.8% SFD Issued - 1.6% SFD Apps Received 8.7% Site Evaluations 39.0% SP1 FY 24-25 Department Fiscal Issues 202 334 402 574 904 1000 863 788 784 721 80 330 338 534 763 893 766 752 731 490 0 200 400 600 800 1000 1200 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Code Compliance Annual Cases Opened and Closed Cases Opened Cases Closed Cases Opened -8.0% Cases Closed -32.9% Current Challenges and Future Initiatives •Coordinate with Human Resources to implement strategies to retain staff. •Explore opportunities to increase efficiencies in CDD’s business practices. •Continue website improvements with goal of improving content and customer experience. •Maintaining productivity while experiencing staff turnover. •Complexity of applications and code compliance cases. •Succession planning – next 3 to 8 years 22% staff eligible for retirement based on length of service. •Est. 40% current staff have 5 years or less experience with the department. Challenges Future Initiatives CDD Reserve Funds (Funds 300-303) Ensure the financial stability and ongoing department operations; reduce risk of being unable to fulfill service delivery commitments; provide workforce continuity; and provide source of funds for organizational priorities. •Fund 300 – CDD General Reserve •Fund 301 – Building Safety Reserve •Fund 302 – Electrical Reserve •Fund 303 – Capital Improvement FY 24-25 Reserve Fund Budget Details •Transfers from/to Fund 295 •Anticipated balances: •Fund 300 - $2.31M – 5.1 mos. •Fund 301 - $6.95M – 23.9 mos. •Fund 302 - $736K - 9 mos. •Fund 303 - $160K •Fund 301 & 302 ORS. requirements 24-25 RESOURCES FY 24-25 Reserve Fund Budget Details •Transfers to Fund 295 •Anticipated transfers: •Fund 300 - $132K •Fund 301 – $68K •Fund 302 - $61K 24-25 REQUIREMENTS Other Funds •Fund 020 – Code Abatement – resources for enforcement of County solid waste and sanitation codes. Funding provided by Solid Waste Department - $200K Other Funds •Fund 296 – Groundwater Partnership – prior years’ proceeds from land sales and Reserve in the Pines Pollution Reduction Credits. •Fund 297 – Newberry Neighborhood – prior years’ proceeds from land sales to ensure groundwater quality in S. County. Thank you Questions?