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HomeMy WebLinkAboutFacilitiesFacilities Presenters: Lee Randall, Director Jessica Campbell, Management Analyst Eric Nielsen, Capital Improvement Manager ▪FY 24-25 Proposed Budget Presentation Budget Committee Meeting | May 21, 2024 Facilities Overview Develop and manage County-owned facilities and buildings to protect and enhance the value of public assets, provide a safe and efficient workplace for County employees and visitors and support future opportunities for community improvement Facilities Overview (cont.) •Facility Management •Building and Grounds Maintenance •Custodial Services •Capital Improvement Facilities Overview (cont.) •Located in four cities •Approximately 40 buildings •500,000 square feet of office space •11% square footage increase since 2019 •Additional 10% increase projected through 2026 Department Accomplishments: Operations and Maintenance •Replacement of 13 HVAC units at Juvenile Community Justice and initiation of additional projects at the Road Department and Recovery Center •Replacement of roofs at Redmond Services Building (Community Justice) and the Mike Maier Services Building •Xeriscape water conservation project on Bend downtown campus •Commissioning of buildings and completion of staff moves at North County Services Campus Department Accomplishments: Capital Improvements •Courthouse Expansion project in permit review and site development underway •Completion of remodel projects at Juvenile Community Justice, Solid Waste, Health Services and Sheriff’s Office Work Center •Closeout of North County Campus and Adult Parole & Probation projects •Development of planning application and construction documents for Bend downtown campus parking project •Completion of 2024 Public Safety Campus Plan FY 24-25 Facilities Budget Details •Majority of our resources come from internal service charges •Facilities also receives resources from services provided to tenants (OSP, ODHS) FY 24-25 RESOURCES FY 24-25 Facilities Budget Details •Increased custodial contracting costs due to added square footage •Escalation in contracting and material costs •Increased personnel costs FY 23-24 REQUIREMENTS FY 24-25 Facilities Fiscal Issues •Collaborating on conceptual budget estimates for capital projects in a changing construction environment. •Increasing allocations to cover capital asset replacement costs for certain age-class segments of our facility portfolio •Managing demands for service and maintenance responsibilities at expanded facilities in Redmond •Continued increases to custodial contracting costs due to rising labor costs and inflationary pressure Short-term Fiscal Issues Long-term Fiscal Issues Current Challenges and Future Initiatives •Continued development of Facility Condition Assessments to aid in planning for future capital maintenance needs •Ongoing technical training for HVAC technicians to increase department’s internal capacity for maintenance of direct digital control (DDC) of HVAC systems •Continued focus on safety and resiliency through seismic reviews and upgrades and building safety and security improvements •Expanding the department’s capacity to respond to increased work order load generated by county-wide growth and the age of facilities. •Maintaining service delivery levels for furniture reconfiguration, flooring replacements, safety and security improvements and minor remodels in response to the growth of direct service departments. Challenges Future Initiatives FY 24-25 Special Requests •All-Wheel Drive Van: •An enclosed, dedicated delivery van will improve safety and efficiency and will serve four primary uses across two work shifts •Daily mail deliveries •Nightly custodial supply deliveries •Weekly archive pickup and delivery •Regular use by maintenance staff for small furniture moves and deliveries •Operations Specialist—Systems and Technology (1.0 FTE): •Dedicated position focused on computer systems and technology including card access control system programming, HVAC direct digital controls, building lighting systems •Access control programming is currently spread across four positions in two departments •Consolidates access control duties in one position in the Facilities Department •Adds capacity for seasonal HVAC controls adjustments and daily “comfort-level” adjustments. FY 24-25 Capital Maintenance and Capital Improvement •Two programs: Capital Maintenance - Capital Improvement - Existing buildings: repair and replacement of building systems, envelope components and hardscapes (Fund 070) New and existing buildings: construction and remodels; facility and campus planning (Fund 463) Bridge replacement and rehabilitation projects identified in Department’s Bridge Management System FY 24-25 Key Capital Maintenance Projects •Recovery Center HVAC replacement •Gray Courthouse roof replacement •Health Services exterior paint •UIC Improvements •Juvenile Community Justice elevator modernization FY 24-25 Key Capital Improvement Projects •Bend downtown campus parking and accessibility improvements •Courthouse expansion •Bend downtown campus facility planning •Health Services remodel projects FY 24-25 Capital Maintenance and Capital Improvement •FY 24-25 Proposal: $23,600,000 New and existing buildings: construction and remodels; facility and campus planning (Fund 463) Capital Maintenance - $ 3,887,773 Capital Improvement - $ 37,691,672 Thank you Questions?