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Home My WebLink AboutRoad & Road Capital Improvement PlanRoad Department Presenters: Chris Doty, PE, Director Cody Smith, Asst. Director/ County Engineer ▪FY25 Proposed Budget Presentation Budget Committee Meeting | May 23, 2024 Agenda Introductions Budgeting Priorities Revenue Assessment FY 25 Budget Review –major programs Transportation CIP Please ask questions at any time ! Department Overview 61.0 Full Time Employees (FY 25, -1 from FY 24) plus Contract Seasonal Employees We strive to maintain the quality and improve the experience for all users of the Deschutes County transportation system. Budgeting Priorities #1 •Maintain the system •Pavement Management Program: Sustained PCI. •Signing/Striping •Vegetation Management •Shoulder Maintenance •Bridge Maintenance #2 •Operate the system •Snow/Ice •Roadside Hazards •Event/Incident Response •Fleet/Equipment #3 •Improve the system •Capital Projects •Major Maintenance •Safety Improvements •Modernization Road Department Fund Summary Revenue: •State/Fed •Operations and Services (Cities) •ISF (County Departments, Surveyor) •External (contract work, outside agencies) Expenses: •Personnel (all Road Dept) •Materials/Services /Supplies (operating expense) •CIP Contribution and Pavement Preservation Contribution to 465 Fund •Equipment/Building contribution to 330 Fund The Operating Fund for the Road Department Surveyor and Corner Fund Revenue: •Surveyor Fees •Recording Fees Expenses: •Reimburse 325 for Personnel, Mtls, Supplies, etc Building and Equipment Revenue: •Transfer from 325 Expenses: •Equipment per replacement schedule •Building improvements as needed •Reserves Transportation SDC Revenue: •SDC Fee Revenue Expenses: •Transfer to 465 on a per project basis. Transportation CIP Revenue: •Contribution from 325 •Transfer from 336 Expenses: •CIP Projects •Bridge Replacement •Major Maintenance •Pavement Pres. Vehicle Maint./Replacement Revenue: •Interfund Trans from other departments Expenses: •Reimburse 325 for Maintenance •Purchase new fleet DC Road Agency Revenue: •SRS Funding Expenses: •Transfer to 325 325 Fund: Global Detail Beg Working Cap 16% State Gvt Payments 66% Federal Gvt Payments 11% Partnership Revenue 2% Interfund Charges 4% Other Categories 1% Personnel Services 29% Materials/Services 31% Transfers Out 33% Contingency 7% RESOURCES REQUIREMENTS Funding Source FY 25 Budget (FY 24)Funding Outlook/Comments State Highway Fund Allocation $21.5M ($20.6M)Full phase-in of HB 2017 fuel tax phasing. PILT $2.7M ($2.4M)Includes added PILT due to HB 2174. Re- authorized for FY 25. SRS $0.68M ($0.66M)Pending federal re-authorization. FEX (formerly STBG)$0.88M (0.89M)Fund Exchange revenue per HB 2101 (direct to Fund 465) SDC $1.5M ($1.5M*)Updated SDC rate in FY 25 to reflect new CIP needs (funds applied to qualified CIP projects via Fund 465), *Actuals trending lower. Grants $0.14M ($0.34M)Federal SS4A grant to update TSAP Partnership $0.74M ($0.8M)Reimbursement for various services. Revenue Assessment/Outlook FY 25 Budget Highlights 1. Pavement Management Program (chip seal, overlay, crack seal, patch): 77 miles of chip seal (DC System) $2.4M (materials) City of Redmond City of Sisters 10+/-miles of Slurry Seal, various neighborhoods. ($0.35M) Crack Seal, Patch, and leveling course (DC system), $0.43M 8.5+/-miles of overlay ($6.2M) Total Program: $9.6M (DC System) Sustains Pavement Condition Index in low 80s (with $0 deferred maintenance ) 2 . Payment to City of Redmond, $500,000, for wastewater treatment capacity at Redmond Wetlands Complex to provid e capacity for Terrebonne (PILT funded). #1 Personnel#2 Building and Equipment: 330 Fund#2 Facility Electrical System Update 300,000$ Office HVAC 100,000$ Decant Facility Design 50,000$ Negus Sand Shed and Shop 650,000$ Truck Barn 50,000$ Main Campus EV Charging Stations 30,000$ Replacement Shop Crane 32,000$ Replacement Fuel Pumps-Bend 175,000$ Total 1,387,000$ Building and Site Building and Equipment: 330 Fund#2 •Total 330 Fund Expenditures: •$4,313,056 •Transfer from 325 Fund: •$2,089,362 •Reserve: •$4,099,386 Belly Dump Tractor 156,871$ Upfit 3 Tractors to Sanders Labor/Hydraulics. 300,000$ Belly Plow 14,000$ Belly Plow 14,000$ Wing Plow: Move from FY 24 to FY25 20,000$ Wing Plow: Move from FY 24 to FY25 20,000$ Wing Plow 20,000$ Wing Plow 20,000$ 12 Ft 2-Way Snow Plow: Move from FY 24 to FY25 22,000$ Large Motor Grader 575,000$ 12/15 Yard Dump Truck 285,000$ 12/15 Yard Dump Truck 285,000$ 12/15 Yard Dump Truck 285,000$ Mechanical Street Sweeper 400,000$ Sander 50,000$ Sander 50,000$ Mastic Machine 80,000$ Vehicles/Pickups 125,000$ Upfit 30,000$ Total 2,751,871$ Equipment Fund 325: Five year projection Per internal Road Department budget model. Assumes moderate revenue increase in FY 27 associated with a proposed/anticipated 2025 legislative transportation funding package. FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Ending Working Capital $ 5,223,706 $ 2,506,098 $ 2,581,281 $ 2,658,719 $ 2,738,481 Revenue Beginning Working Capital $ 5,223,706 $ 2,433,105 $ 2,506,098 $ 2,581,281 $ 2,658,719 All other Revenues 27,479,906 27,888,063 30,941,491 31,985,751 33,030,864 Total Revenue $ 32,703,612 $ 30,321,168 $ 33,447,589 $ 34,567,032 $ 35,689,584 Expenditures Personnel $ 9,556,843 $ 9,843,548 $ 10,138,855 $ 10,443,020 $ 10,756,311 Materials and Services 9,992,969 10,292,758 10,601,541 10,919,587 11,247,175 Capital -100,000 100,000 100,000 100,000 Debt Service ----- Transfers Out 10,720,695 7,578,763 10,025,912 10,445,705 10,847,617 Total Expenditures $ 30,270,507 $ 27,815,069 $ 30,866,308 $ 31,908,313 $ 32,951,103 Ending Working Capital $ 2,433,105 $ 2,506,098 $ 2,581,281 $ 2,658,719 $ 2,738,481 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Five-Year Forecast Ending Working Capital Minimum Working Capital Policy ….to the CIP Road Capital Improvement Plan (CIP) Presenter: Cody Smith, Asst. Director/ County Engineer ▪FY24-24 Proposed Budget Presentation Budget Committee Meeting | May 23, 2024 FY24-25 Road CIP •Road CIP Fund Revenue Contract pavement preservation projects identified in Department’s Pavement Management System ROAD CIP FUND 465 •“Trickle-down” – maintenance/ operations first •Remainder towards capital improvements •Dedicated to TSP- identified projects based on SDC policy •Typically coincide with state/federal TIP cycles •Programs include: •Fund Ex •LBP •FLAP •ARTS FY24-25 Road CIP •Road CIP Fund Revenue Contract pavement preservation projects identified in Department’s Pavement Management System ROAD CIP FUND 465 $8,631,333 $ 881,339 BEGIN FUND $ 15,534,050 INTEREST $ 475,310 TOTAL REVENUE $27,522,032 $ 2,000,000 FY24-25 Road CIP •Categorized into 4 programs: TRANSPORTATION SYSTEM - PAVEMENT PRESERVATION - TRAFFIC SAFETY - BRIDGE CONSTRUCTION - Major road improvement projects identified in TSP, special studies, intergovernmental agreements Contract pavement preservation projects identified in Department’s Pavement Management System Contract safety improvements, including signage, guardrail, and delineation, to bring features up to current state and federal standards Bridge replacement and rehabilitation projects identified in Department’s Bridge Management System FY24-25 Road CIP •FY Proposal TRANSPORTATION SYSTEM -$ 7,188,512 PAVEMENT PRESERVATION -$ 6,510,000 TRAFFIC SAFETY -$ 400,000 BRIDGE CONSTRUCTION -$ 2,090,500 FY 2025 CIP PROJECT TOTAL =$ 16,189,012 FY24-25 Road CIP •$16.1 Million in local transportation infrastructure improvements $4.4 Million in intersection safety/capacity improvements $8.7 Million in pavement preservation $2 Million in bridge replacement $0.8 Million in bicycle/pedestrian improvements FY 23-24 Road CIP –Completed Projects •Hunnell Road: Bend City Limits to Tumalo Road Improvement •Scope of Work: Improvement and realignment of 3.7 miles of collector road, including new canal crossing bridge •Total Cost: $6,158,750 FY 23-24 Road CIP –Completed Projects •Deschutes Market Road/Hamehook Road Roundabout •Scope of Work: Roundabout construction •Total Cost: $2,403,471 FY 23-24 Road CIP –Completed Projects •Old Bend Redmond Hwy: US20 to Tumalo Rd Paving •Scope of Work: Paving and delineation •Total Cost: $1,295,556 FY 23-24 Road CIP –Completed Projects •Rosland Rd / Wendy Rd / Tracy Rd Reconstruction and Paving •Scope of Work: Full-depth reconstruction and paving around La Pine Travel Center •Total Cost: $647,291 FY 23-24 Road CIP –Completed Projects •Butler Market Rd and Dickey Rd Paving •Scope of Work: Paving and delineation •Total Cost: $1,455,806 FY 23-24 Road CIP –Completed Projects •Gribbling Road Bridge Replacement •Scope of Work: Bridge replacement •Total Cost: $675,452 •ODOT LBP Funding $606,083 FY 23-24 Road CIP –Work in Progress •Spring River Rd: S Century Dr to USFS Boundary Paving •Scope of Work: Paving and delineation •Status: •Under construction •May 31, 2024 completion •Total Cost: $1,100,000 FY 23-24 Road CIP –Work in Progress •Smith Rock Way Bridge Replacement •Scope of Work: Bridge replacement •Status: •Under construction •June 30, 2024 completion •Total Cost: $1,118,208 FY24-25 Road CIP •Powell Butte Highway/Butler Market Road Roundabout •Scope of Work: Roundabout construction at arterial intersection •Status: •Under Construction •August 2024 completion •Estimated Cost: •FY22 (actual)$ 38,562 •FY23 (actual)$ 250,902 •FY24 $1,348,980 •FY25 $1,095,760 •Total $2,734,204 FY24-25 Road CIP •NW Lower Bridge Way/NW 43rd Street Intersection Improvement •Scope of Work: Intersection improvement •Status: •Virtual Open House –4/19 •Design/NEPA for Roundabout alternative in process •Anticipated construction start in Summer 2025 •Estimated Cost: •FY23 (actual)$ 10,670 •FY24 $ 159,140 •FY25 $1,650,000 •FY26 $1,000,000 •Total $2,819,810 FY24-25 Road CIP •Tumalo Reservoir Road: OB Riley Road to Sisemore Road Improvement •Scope of Work: Full-depth reclamation, widening, and paving •Status: •Under design •Anticipated construction in Summer 2025 •Estimated Cost: •FY24 $ 200,000 •FY25 $2,417,752 •FY26 $2,489,000 •Total $5,106,000 FY24-25 Road CIP •S Century Drive: Sunriver Corridor Intersection Improvements •Scope of Work: •Refinement planning and public engagement •Intersection improvements •S Century Dr/Venture Ln (Loop) •S Century Dr/Spring River Rd •S Century Dr/Huntington Rd •Status: Design contract award •Estimated Cost: •FY24 $ 526,000 •FY25 $ 1,650,000 •FY26 $ 2,977,000 •FY27 $ 5,138,000 •Total $10,291,000 S Century Dr/Venture Ln Concept S Century Dr/Spring River Rd Concept S Century Dr/Huntington Rd Concept FY24-25 Road CIP •Northwest Way/NW Coyner Ave Intersection Improvement and Paving •Scope of Work: •Left-turn lane construction •Paving of Northwest Way, Altmeter Ave, and Sedgwick Ave •Status: Design start in Fall 2024 •Estimated Cost: •FY25 $ 85,000 •FY26 $1,035,000 •FY27 $ 948,100 •Total $3,068,100 FY24-25 Road CIP •La Pine Stormwater UIC Improvements •Scope of Work: •Install pre-treatment systems for storm water drywell inlets •Construct biofiltration swales to replace infiltration galleries •Compliance with County’s DEQ UIC Permit •Status: •Delayed due to scope change •Spring 2025 Construction •Estimated Cost: $240,000 FY24-25 Road CIP •Pavement Preservation MAJOR PAVING PROJECTS Road Begin End FY24 Cost FY25 Cost FY26 Cost Total Cost Old Bend Redmond Hwy/ S Canal Blvd Tumalo Rd Helmholtz Rd $880,000 $2,520,000 -$3,400,000 Deschutes Market Rd/Tumalo Rd 19th St Tumalo Pl -$520,000 -$520,000 Horse Butte Rd Arnold Mkt Rd USFS Boundary -$630,000 -$630,000 Powell Butte Hwy McGrath Rd US 20 -$2,290,000 $350,000 $2,640,000 MINOR SURFACING PROGRAMS Pavement Surfacing Treatment FY24 Cost FY25 Cost FY26 Cost Slurry Seal $657,325 $350,000 $350,000 Misc. Local Roads Paving -$500,000 $500,000 FY24-25 Road CIP •Hamehook Road Bridge Replacement •Scope of Work: Bridge replacement •Status: •90% Design •Late 2024 Construction Start •Estimated Cost: •FY 2024 $ 365,000 •FY 2025 $1,930,500 •Total $2,295,500 FY24-25 Road CIP •Wilcox Avenue Bridges Removal •Scope of Work: Bridge removal (X2) and road reconstruction •Status: •Presently detour for Smith Rock Way Bridge Replacement project. •Ongoing coordination with Lone Pine, Three Sisters, and Central Oregon Irrigation Districts •Start Design in Fall 2024 •Spring 2025 Construction •Estimated Cost:$160,000 FY24–FY28 -5-Year Road CIP TRANSPORTATION SYSTEM -$35,267,412 PAVEMENT PRESERVATION -$24,430,000 TRAFFIC SAFETY -$ 1,700,000 BRIDGE CONSTRUCTION -$ 7,178,500 5-YEAR CIP PROJECT TOTAL -$ 68,855,912 Thank you