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Home My WebLink AboutSolid WasteSolid Waste Presenter: Tim Brownell ▪FY 24-25 Proposed Budget Presentation Budget Committee Meeting | May 22, 2024 Solid Waste Overview Mission: Provide environmentally sound and cost-effective solid waste management services that are in compliance with all laws and regulations to the citizens of Deschutes County. Solid Waste Overview (cont.) •Fund 610 Operations •Fund 611 Landfill Closure •Fund 612 Landfill Post Closure •Fund 613 Capital Reserve •Fund 614 Equipment Solid Waste Accomplishments •Negus Transfer Station improvements project set for completion in FY 24 •Solid Waste Advisory Committee (SWAC) selected the top landfill candidate site for Board consideration •Designed and started permitting the construction of a renewable natural gas (RNG) recovery facility at Knott Landfill •Constructed Cell 9 to provide disposal capacity for the next three or four years •Completed a waste characterization study FY 24-25 Solid Waste Budget Details Disposal Fees: •Assume 0% change in waste tonnage •Disposal tip fee increase from $70/ton to $80/ton •Change in tip fee for a total disposal revenue increase of 21% year-over- year 24-25 RESOURCES FY 24-25 Solid Waste Budget Details Other Revenue (fee increases): •Special Waste: •Asbestos $100 to $125 0-2,000 pounds, $0.06 each additional pound •Alternative Daily Cover (ADC) – Contaminated Soil, Sweepings, Overs $40/ton •Non-ADC Contaminated Soil $40/ton •Special Waste Material Processing Fee $50/transaction 24-25 RESOURCES (cont.) FY 24-25 Solid Waste Budget Details •39% personnel budget increase •COLA, FY 24 +11 FTE (Negus attendants/operators, Diversion Franchise Manager and customer service outreach staff), +3 FY 25 FTE Special Requests •17% M&S budget increase (15% excluding ISF charges) •Planning initiatives (i.e. landfill siting), transfer hauls, fuel, general increases in utilities and services 24-25 REQUIREMENTS FY 24-25 Solid Waste Budget Details •Capital: •$27,000 Fencing •$80,000 Ford F-350 flatbed pickup •$10,000 Welder •$20,000 GPS survey equipment •$15,000 Sander insert •$30,000 Security system & cameras •$100,000 Cost accounting system •$4.55 million transferred to reserves 24-25 REQUIREMENTS (cont.) FY 24-25 Solid Waste Five-Year Forecast FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Ending Working Capital 3,941,745$ 1,824,861$ 1,877,882$ 2,031,891$ 2,182,166$ 2,338,606$ R evenue Beginning Working Capital 2,743,514$ 3,941,745$ 1,824,861$ 1,877,882$ 2,031,891$ 2,182,166$ All other Revenues 18,108,091 19,769,001 22,534,580 24,382,690 26,185,987 28,063,270 Total Revenue 20,851,605$ 23,710,746$ 24,359,441$ 26,260,572$ 28,217,878$ 30,245,436$ Expenditures Personnel 4,020,900$ 5,739,145$ 6,083,494$ 6,448,503$ 6,835,414$ 7,245,538$ Materials and Services 7,706,802 8,994,999 9,403,849 9,369,714 9,342,806 9,598,340 Capital 265,856 282,000 290,000 299,000 308,000 317,000 Debt Service 2,302,340 2,305,600 2,301,562 2,303,572 1,771,517 6,084,201 Transfers Out 2,613,962 4,564,141 4,402,654 5,807,892 7,777,975 4,661,751 Total E xpenditures 16,909,860$ 21,885,885$ 22,481,559$ 24,228,681$ 26,035,712$ 27,906,830$ Ending Working Capital 3,941,745$ 1,824,861$ 1,877,882$ 2,031,891$ 2,182,166$ 2,338,606$ FY 24-25 Solid Waste Fiscal Issues •Identified $50-$65M in capital needs for upgrades to transfer stations and a new landfill •Integrate diversion infrastructure plan with long-term capital needs assessment •Monitor tip fees for potential recessionary impacts on overall waste quantities •Construct a new flare meeting State’s new Title V requirements for Knott Landfill •Enter Phase III of the solid waste management facility (landfill) siting process, focusing on permitting and entitlements Short-term Fiscal Issues Long-term Fiscal Issues Current Challenges and Future Initiatives •Diversion plan to meet State goals and solid waste management plan recommendations •Inter-governmental agreement (IGA) for administration of franchise agreements and implementation of the Recycling Modernization Act (RMA) by Department personnel •Integrate the Waste Characterization Study findings to identify areas for increased diversion •New RNG facility will require changes to facility permitting and monitoring programs •Continue efforts identifying a new landfill site •Transition hazardous waste disposal program to in-house operations Challenges Future Initiatives FY 24-25 Fund 611 Landfill Closure 24-25 RESOURCES •$900,000 transfer from 610 Operations 24-25 REQUIREMENTS •Continue to budget $500,000 for potential Demolition Landfill remediation cost share FY 24-25 Fund 611 Five-Year Forecast FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Ending Working Capital 7,725,891$ 8,324,391$ 9,310,879$ 10,315,096$ 4,536,398$ 5,639,126$ R evenue Beginning Working Capital 6,796,747$ 7,725,891$ 8,324,391$ 9,310,879$ 10,315,096$ 4,536,398$ All other Revenues 947,724 1,148,000 1,066,488 1,086,217 1,306,302 1,190,728 Total Revenue 7,744,471$ 8,873,891$ 9,390,879$ 10,397,096$ 11,621,398$ 5,727,126$ Expenditures Personnel -$ -$ -$ -$ -$ -$ Materials and Services 18,580 549,500 80,000 82,000 85,000 88,000 Capital - - - - 7,000,000 - Debt Service - - - - - - Transfers Out - - - - - - Total E xpenditures 18,580$ 549,500$ 80,000$ 82,000$ 7,085,000$ 88,000$ Ending Working Capital 7,725,891$ 8,324,391$ 9,310,879$ 10,315,096$ 4,536,398$ 5,639,126$ FY 24-25 Fund 612 Landfill Post Closure 24-25 RESOURCES •$350,000 transfer from 610 Operations 24-25 REQUIREMENTS •Fund balance will build through the remaining life of Knott Landfill; funds will be used for monitoring and maintenance for 30 years post closure FY 24-25 Fund 612 Five-Year Forecast FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Ending Working Capital 1,927,279$ 2,339,279$ 2,736,065$ 3,640,786$ 4,563,602$ 5,504,874$ R evenue Beginning Working Capital 1,531,684$ 1,927,279$ 2,339,279$ 2,736,065$ 3,640,786$ 4,563,602$ All other Revenues 395,595 412,000 396,786 904,721 922,816 941,272 Total Revenue 1,927,279$ 2,339,279$ 2,736,065$ 3,640,786$ 4,563,602$ 5,504,874$ Expenditures Personnel -$ -$ -$ -$ -$ -$ Materials and Services - - - - - - Capital - - - - - - Debt Service - - - - - - Transfers Out - - - - - - Total E xpenditures -$ -$ -$ -$ -$ -$ Ending Working Capital 1,927,279$ 2,339,279$ 2,736,065$ 3,640,786$ 4,563,602$ 5,504,874$ FY 24-25 Fund 613 Capital Reserve 24-25 RESOURCES •$2.3M transfer from 610 Operations 24-25 REQUIREMENTS •$1.5M New landfill land purchase earnest deposit •$820,000 Paving Knott chipseal and Negus asphalt •$800,000 Gas flare •$300,000 Hazardous waste expansion •$250,000 Decommission MW-1 water well •$250,000 Attendant booth replacement (NWTS) & remodels (SWTS, Negus) •$250,000 New mobile litter and perimeter fencing FY 24-25 Fund 613 Five-Year Forecast FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Ending Working Capital 4,604,212$ 2,731,916$ 4,284,643$ 2,073,225$ 6,276,213$ 2,532,812$ R evenue Beginning Working Capital 19,425,645$ 4,604,212$ 2,731,916$ 4,284,643$ 2,073,225$ 6,276,213$ All other Revenues 1,211,062 2,508,000 1,902,727 2,838,582 4,563,988 1,628,599 Total Revenue 20,636,707$ 7,112,212$ 4,634,643$ 7,123,225$ 6,637,213$ 7,904,812$ Expenditures Personnel -$ -$ -$ -$ -$ -$ Materials and Services 563,695 210,296 50,000 50,000 61,000 72,000 Capital 14,558,800 4,170,000 300,000 5,000,000 300,000 5,300,000 Debt Service - - - - - - Transfers Out 910,000 - - - - - Total E xpenditures 16,032,495$ 4,380,296$ 350,000$ 5,050,000$ 361,000$ 5,372,000$ Ending Working Capital 4,604,212$ 2,731,916$ 4,284,643$ 2,073,225$ 6,276,213$ 2,532,812$ FY 24-25 Fund 614 Equipment 24-25 RESOURCES •$1M transfer from 610 Operations 24-25 REQUIREMENTS •$200,000 Trailers (2) •$165,000 Transport truck/tractor •$150,000 Baker (water) tank •$100,000 Grader GPS •$85,000 Hazardous waste box truck FY 24-25 Fund 614 Five-Year Forecast FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Ending Working Capital 1,072,146$ 1,380,757$ 512,372$ 897,620$ 617,572$ 798,923$ R evenue Beginning Working Capital 866,600$ 1,072,146$ 1,380,757$ 512,372$ 897,620$ 617,572$ All other Revenues 772,220 1,041,000 1,317,615 1,300,248 1,307,952 1,302,351 Total Revenue 1,638,820$ 2,113,146$ 2,698,372$ 1,812,620$ 2,205,572$ 1,919,923$ Expenditures Personnel -$ -$ -$ -$ -$ -$ Materials and Services 21,597 32,389 34,000 35,000 36,000 37,000 Capital 545,077 700,000 2,152,000 880,000 1,552,000 1,084,000 Debt Service - - - - - - Transfers Out - - - - - - Total E xpenditures 566,674$ 732,389$ 2,186,000$ 915,000$ 1,588,000$ 1,121,000$ Ending Working Capital 1,072,146$ 1,380,757$ 512,372$ 897,620$ 617,572$ 798,923$ FY 24-25 Solid Waste Forecasting Model •Operating Expenses: •Assumed increase of 6% for personnel and 3% other costs; includes FTE special requests •Additional cost for siting efforts, future new landfill hauling costs; reduction for recycling market benefits under RMA •Debt – Outlines existing and proposed new debt projects •Projects: •Debt (row 8): $45M New Landfill and $18M Southwest Transfer Station •Reserve (row 7): Flare, Cell 10, Closure B&C, Closure D&E, New Landfill Cells •Revenue: •Waste Flows: assumed FY 25 0% change with 1.5-2.5% growth thereafter •Tip Fee (row 35): FY 25 from $70/ton to $80/ton (for all customers) •Other (row 38): factors tip fee adjustments, RMA funding starting in FY 26, LFG project proceedings starting FY 27 FY 24-25 Solid Waste Forecasting Model •Comparable Tip Fees County/City Per Ton Rate Crook $60.00 / $70.00 Out of County (MSW or C/D) $75.00 / $85.00 Out of County (Mixed Load) Klamath $83.75 Lane $95.16 Marion $107.45 Pendleton $73.50 Portland Metro $137.30 Washington $146.50 FY 24-25 Solid Waste Special Requests •Hazardous Waste (HW) Supervisor/Chemist: 1)Addition of 1 FTE HW Supervisor/Chemist (staff and operate expanded hazardous waste programs; cost is budgeted at step 3 starting July 2024, requires $3K in M&S costs) •Need: With population growth and expanding hazardous waste material generation and recovery, staff wants to expand facility operating hours and events. This will be 1 of 3 positions, supervising two technician positions. •Justification: With expanded offerings and hours, it becomes more cost effective to transition from contracted services to a County staffed operation. This allows the Department to continue to expand operating hours and programs to residents and businesses throughout the County as it continues to grow. •Funding: Position would be funded as an ongoing portion of the Solid Waste personnel costs within Fund 610. FY 24-25 Solid Waste Special Requests •Hazardous Waste (HW) Lead Technician: 2)Addition of 1 FTE HW Lead Technician (staff and operate expanded hazardous waste programs; cost is budgeted at step 3 starting July 2024, does not require any additional M&S costs) •Need: With population growth and expanding hazardous waste material generation and recovery, staff wants to expand facility operating hours and events. This lead position will have expanded OSHA certified hazardous material training and oversee operations in the absence of the supervisor when necessary. •Justification: With expanded offerings and hours, it becomes more cost effective to transition from contracted services to a County staffed operation. This allows the Department to continue to expand operating hours and programs to residents and businesses throughout the County as it continues to grow. •Funding: Position would be funded as an ongoing portion of the Solid Waste personnel costs within Fund 610. FY 24-25 Solid Waste Special Requests •Hazardous Waste (HW) Technician: 3)Addition of 1 FTE HW Technician (staff and operate expanded hazardous waste programs; cost is budgeted at step 1 starting July 2024, does not require any additional M&S costs) •Need: With population growth and expanding hazardous waste material generation and recovery, staff wants to expand facility operating hours and events. This lead position will have OSHA certified hazardous material training. •Justification: With expanded offerings and hours, it becomes more cost effective to transition from contracted services to a County staffed operation. This allows the Department to continue to expand operating hours and programs to residents and businesses throughout the County as it continues to grow. •Funding: Position would be funded as an ongoing portion of the Solid Waste personnel costs within Fund 610. Thank you Tim Brownell Department of Solid Waste