HomeMy WebLinkAboutSunriver Service DisctrictSunriver Service District
Presenters:
Administrator Mindy HollidayBoard Director Denney Kelley
▪FY24-25 Proposed Budget Presentation
Budget Committee Meeting | May 23, 2024
District Overview
•Sunriver Police Department
•Chief Stephen Lopez
•Sunriver Fire Department
•Chief Bill Boos
•District Administration
•Administrator Mindy Holliday
Mission: Protecting life
and property, fostering
a sense of safety and security in the Sunriver
community.
District Accomplishments
•Public Safety Building construction remains on budget and on time
•Hired new Police and Fire chiefs
•Successful transition of payroll, HR and accounting services in-house and to modern online programs
•Significant focus on hiring and retention
•Millage rate increase to $3.45
o Revenue increase 8%
•Requirements increase of 7%
o Adding 1.0 FTE (PD CSO), partial offset with reduction in seasonal Bike Patrol
o Materials and Services flat to 23-24
•Maintaining regular Reserve Fund contribution
24-25 SUMMARY
FY 24-25 715 Budget Details
Actual Actual Budget FY 24-25
FY 21-22 FY 22-23 FY 23-24 Requested
Beg Net Working Capital 6,921,270 6,184,594 3,713,051 4,023,939
Revenues 5,682,674 6,002,216 6,252,964 6,746,368
TOTAL RESOURCES 12,603,945 12,186,811 9,966,015 10,770,307
REQUIREMENTS
Police 1,845,718 1,880,788 2,228,155 2,520,428
Bike 38,991 47,133 103,743 40,561
Fire 2,759,543 2,903,681 3,190,176 3,332,006
Admin 275,099 312,091 519,207 563,240
Total Dept Requirements 4,919,350 5,143,694 6,041,281 6,456,235
Excess of Rev over Exp 763,324 858,523 211,683 290,133
End Net Working Capital before Transfer & Contingency 7,684,594 7,043,117 3,924,734 4,314,072
CAPITAL OUTLAY
Trans to Reserve Fund (1,500,000) (325,000) (325,000) (345,000)
Trans to Public Safety Bldg - (3,000,000) - -
CONTINGENCIES AND WORKING CAPITAL
Contingencies in each dept as of 24-25 - - (95,000)
End Net Working Capital 6,184,594 3,718,117 3,599,734 3,874,072
24-25 SUMMARY
FY 24-25 716 Budget Details
•Regular contribution exceeds expenditures for 24-25
•New Police vehicle
•Replacement Fire vehicle, scheduled replacement of Fire SCBA (breathing tank filler)
Actual Actual Budget Requested
Account Number Account Description FY 21-22 FY 22-23 FY 23-24 FY 24-25
Linked to Data
716-0000-301-0000 Beg Net Working Capital 1,079,676 2,429,581 2,586,267 2,832,119
716-0000-361-1100 INTEREST INCOME-RSVE 12,677 76,291 75,000 100,000
716-0000-392-1200 PROCEEDS F/A DISPOSITION 0 0 10,000 0
716-0000-331-1200 GRANT REVENUE 0 5,000 0 0
0
REVENUES 12,677 81,291 85,000 100,000
716-0000-391-5000 SSD Fund 715 1,500,000 325,000 334,750 345,000
TRANSFERS IN 1,500,000 325,000 334,750 345,000
TOTAL RESOURCES 2,592,354 2,835,872 3,006,017 3,277,119
TOTAL REQUIREMENTS 1,242,449 2,708,974 2,841,367 3,227,160
NET CHANGE IN WORKING CAPITAL 1,349,905 126,898 164,650 49,959
ENDING WORKING CAPITAL 2,429,581 2,556,479 2,750,917 2,882,078
FY 23-24 FY 24-25
24-25 SUMMARY
FY 24-25 717 Budget Details
•Building completion on schedule, target Jan '25
•Current surplus (interest and levy increases) held in reserve/contingency
•Arbitrage Rebate liability analysis
Actual Actual Budget Requested
Account Number Account Description FY 21-22 FY 22-23 FY 23-24 FY 24-25
Tax Rate/$1000 Assessed
Value Linked to Data $0.47
Assessed Value - from 715
workbook 1,834,456,427
Actual/Assumed Collection
Rate 97%
717-0000-301-0000-1 Beg Net Working Capital 0 6,972,769 9,203,325 4,328,248
717-0000-311-1200-1 Deschutes County TRT Funds 0 4,000,000 2,000,000 2,000,000
717-0000-311-1300-1 Bank Loan 7,000,000 0 0 0
717-0000-311-1400 Levy Proceeds 0 773,438 803,346 836,329
717-0000-361-1100 Interest Earned 2,769 395,474 200,000 150,000
REVENUES 7,002,769 5,168,911 3,003,346 2,986,329
717-0000-391-5000 TRANSFERS IN REVENUE 0 3,000,000 0 0
TRANSFERS IN 0 3,000,000 0 0
TOTAL RESOURCES (Current period)7,002,769 8,168,911 3,003,346 2,986,329
TOTAL REQUIREMENTS(Current period)30,000 2,419,084 11,511,164 5,610,489
NET CHANGE IN WORKING CAPITAL 6,972,769 5,749,828 (8,507,818)(2,624,160)
ENDING WORKING CAPITAL / CONTINGENCY 6,972,769 12,722,596 695,507 1,704,088
FY 23-24 FY 24-25
FY 24-25 Department Fiscal Issues
•Expected regular growth rate under 4%
•Upcoming high-dollar equipment needs (ambulance,ladder truck)
•Maintaining service levels as overall costs increase
•Maximum millage rate of $3.45 starting FY 24-25
•Entering bargaining year with labor union contracts
•Determining new building maintenance/reserve needs
Short-term Fiscal Issues Long-term Fiscal Issues
Current Challenges/Future Initiatives
•Active cost reduction in contracts, insurance costs
•Expanded reserve study to include new building and revised equipment costs
•Update of Strategic Plan
•Implement changes from new Management Agreement
•Closing staffing vacancies
•Enforcement changes from HB4002
•Maintaining budget/ schedule for building
•Managing District Administrative costs
Challenges Future Initiatives
Thank you