HomeMy WebLinkAboutFY 2013 Adopted Program BudgetDeschutes County Budget
FY 2012~2013
Photo of Mirror Pond in the fall courtesy of Kristine McConnel
Deschutes County, Oregon
Adopted Budget
Fiscal Year 2012-2013
1300 NW Wall Street, Suite 200
Bend, Oregon 97701-1947
(541) 388-6570
Deschutes County Budget Committee
Commissioners Appointed Members
Anthony DeBone, Chair Bruce Barrett
Alan Unger, Vice Chair Clayton Higuchi
Tammy Baney Mike Maier
Staff Members
Erik Kropp, Interim County Administrator
Marty Wynne, Finance Director/Treasurer
Teri Maerki, Financial/Budget Analyst
Dave Inbody, Assistant to the County Administrator
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to Deschutes County, Oregon for its annual budget for the
fiscal year beginning July 1, 2011. In order to receive this award, a governmental unit must publish a
budget document that meets program criteria as a policy document, as an operations guide, as a finan-
cial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to conform to
program requirements, and we are submitting it to GFOA to determine its eligibility for another
award.
Deschutes County FY 2013 Adopted Budget
Deschutes County, OREGON
County Administrator’s Budget Message .................................................................................................... 1
Introduction
Countywide Goals and Objectives ................................................................................................................... 7
County Profile .................................................................................................................................................. 8
Deschutes County Map .................................................................................................................................... 18
About this Budget Document ......................................................................................................................... 19
Budget Process and Basis of Budgeting .......................................................................................................... 20
Organizational Chart ....................................................................................................................................... 21
Budget Preparation Calendar ......................................................................................................................... 23
Budget Summaries
Comparative Summary—All County Funds ................................................................................................... 25
Charts—Resources and Requirements ........................................................................................................... 26
Estimated Revenues, Expenditures and Changes in Fund Balances ............................................................ 28
Beginning Net Working Capital ...................................................................................................................... 30
Intergovernmental Revenues .......................................................................................................................... 31
Charges for Services ........................................................................................................................................ 32
Other Revenues ................................................................................................................................................ 33
Personnel Services ........................................................................................................................................... 34
Materials and Services .................................................................................................................................... 35
Capital Outlay .................................................................................................................................................. 36
Fund Structure ................................................................................................................................................. 37
Fund Descriptions ............................................................................................................................................ 38
Summary—Resources and Requirements by Fund ........................................................................................ 44
Operating Departments
Public Safety
Community Justice ....................................................................................................................................... 66
District Attorney ........................................................................................................................................... 77
Justice Court ................................................................................................................................................. 85
Sheriff's Office ............................................................................................................................................... 89
Direct Services
County Assessor ............................................................................................................................................ 105
County Clerk ................................................................................................................................................. 111
Community Development ............................................................................................................................. 118
Fair and Expo Center .................................................................................................................................... 133
Road ............................................................................................................................................................... 140
Natural Resource Protection ........................................................................................................................ 152
Solid Waste .................................................................................................................................................... 157
Health Services
Children and Families Commission ............................................................................................................. 166
Health Services (Public Health and Behavioral Health) ............................................................................ 173
Support Services
Board of Commissioners ............................................................................................................................... 213
Administrative Services ................................................................................................................................ 218
Finance .......................................................................................................................................................... 238
Information Technology ................................................................................................................................ 249
Legal Counsel ................................................................................................................................................ 257
Property and Facilities ................................................................................................................................. 261
County Service Districts
Deschutes County 9-1-1 County Service District ........................................................................................ 274
Black Butte Ranch Service District .............................................................................................................. 281
Deschutes County Extension and 4-H Service District ............................................................................... 286
Sunriver Service District .............................................................................................................................. 292
Table of Contents
Deschutes County FY 2013 Adopted Budget
Deschutes County, OREGON
Capital Improvement Program (CIP)
Capital Improvement Program ........................................................................................................................ 297
Debt Management
Debt Overview .................................................................................................................................................. 305
FY 2013 Scheduled Principal and Interest Payments Summary .................................................................. 307
Scheduled Principal and Interest Payments through Retirement................................................................. 308
Amortization Schedules by Debt Issue ............................................................................................................ 309
FTE and Salary Summaries
Full Time Equivalent (FTE) Charts ................................................................................................................ 331
FTE by Fund .................................................................................................................................................... 332
FTE by Department and Position .................................................................................................................... 333
Salary Summary Tables .................................................................................................................................. 345
Glossary
Glossary ............................................................................................................................................................ 353
Appendices
A-Financial Policies.......................................................................................................................................... 361
B-Property Taxes and Debt Limitations ......................................................................................................... 367
C-Principal Property Taxpayers ...................................................................................................................... 368
D-Ratios of General Bonded Debt Outstanding .............................................................................................. 369
E-Direct and Overlapping Debt ....................................................................................................................... 370
F-Operating Indicators by Function ................................................................................................................ 371
G-Population and Assessed Value Statistics .................................................................................................. 372
H-FTE per Thousand Population .................................................................................................................... 373
I- Service Partners ........................................................................................................................................... 374
J-Deschutes County Fund Summary with Comparison to Prior Years ......................................................... 377
K-Transfers Summary ..................................................................................................................................... 412
L-Major Programs Funded by State Resources .............................................................................................. 421
County Service District Summaries
Resources and Requirements Summary ......................................................................................................... 425
County Service Districts Summary with Comparison to Prior Years ........................................................... 428
Table of Contents
Deschutes County FY 2013 Adopted Budget
Deschutes County, OREGON
Residents of Deschutes County:
It is my pleasure to present the County budget for Fiscal Year 2012-2013. Despite a slow
recovery of the economy, Deschutes County continues to remain financially sound. Due to
strategic cuts, strong reserves, and a generally conservative approach to budgeting, the
County has maintained services to its residents during the recession - at a time when the
public needs government assistance the most.
The goals for the FY 2013 budget are to continue service levels and maintain healthy
reserves. Although there are positive signs of economic growth, most pundits believe that the
growth will be slow. The FY 2013 budget conservatively assumes a sluggish recovery and
positions the County for this outlook. In support of economic development, this budget
continues the forgivable loan program which was started in FY 2011 to support business
expansion or business relocation in Deschutes County.
Despite the relatively healthy budget outlook for Deschutes County, there are financial
challenges ahead, mainly related to infrastructure. The current adult jail is at capacity and
relief is necessary. In May 2010 a jail bond ballot measure failed. The need for jail expansion
remains. During the next several months, it will be important for the County to evaluate
various options and develop a solution to this critical public safety infrastructure need.
Road maintenance is another major infrastructure issue facing the County. The Road
Department has two major revenue sources: Federal Forest Payments and State Motor
Vehicle Revenue. The former has dropped precipitously and the latter is steadily declining.
Armed with a blue print from The Road Committee, a citizen task force, the department is
looking at road life cycle costs to program the most cost-effective maintenance treatment,
prioritize services to match existing funding levels, and expand partnerships with other
agencies to reduce overhead and achieve other cost effectiveness. It is imperative that the
County maintain and preserve its road assets.
With so much discussion about the need for private sector job growth, it is important to
recognize the County’s most important role in economic development:-maintaining
infrastructure and continuing to provide core services. I submit that the County’s most
pressing economic development issues are public safety infrastructure and road infrastruc-
ture, as mentioned earlier. Funding for this infrastructure will need to come from a variety of
sources. However, the FY 2013 budget attempts to be stringent on using new General Fund
dollars to pay for new ongoing services. Limiting additional expenditures funded by the
General Fund will provide future Boards and Budget Committees an additional option to
fund these critical infrastructure needs.
Department of Administrative Services
Erik Kropp, Interim County Administrator
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6584 - Fax (541) 385-3202 - www.deschutes.org
Page 1
Revenue and Expenditure Issues and Projections
The total adopted budget is $276,220,160, a 7.6% decrease from the FY 2012 revised budget
of $298,818,903.
Property Taxes – There is a projected increase in General Fund property tax revenue of 3.9%
in FY 2013. The County’s permanent tax rate, the largest source of general fund revenue to
the County, is projected to generate $20,871,560 in FY 2013. This includes prior year proper-
ty tax collections.
Transient Lodging Taxes – The budget projects $3,063,224 in Transient Lodging Taxes,
which is the same level as the FY 2012 budget. However, it is important to note that room
tax collections for FY 2012 are running higher than projected. While this is a good sign for
this revenue source, the FY 2013 budget conservatively projects the same level as the FY
2012 budget.
State Revenues – State revenues include state grants, state shared revenues, and other
miscellaneous state payments. They are a significant percentage of the County’s budget and
several departments rely heavily on this revenue source to provide services. State revenues
in FY 2013 are projected at $37,623,065, 6.7% higher than the FY 2012 budget. A majority of
this increase is due to the projected increase in state grants for Behavioral Health (Fund 275)
due to expansion of the State’s Oregon Health Plan. State grants for Behavioral Health are
projected to increase from $6,964,202 as budgeted in FY 2012 to $7,730,599, an 11% increase.
Most other state revenues are projected to decrease in FY 2013: Public Health (Fund 259),
down 1.7%; Adult Parole and Probation (Fund 355), a decrease of 3.9%; and the Children and
Families Commission (Fund 220), down 22%.
Enterprise Fund Revenues – The two departments that have enterprise funds are the Solid
Waste Department and Fair and Expo Center. Enterprise funds are established with the
intent that the cost of providing the services to the general public is financed primarily
through user charges. The Solid Waste Department is completely funded by its user fees.
Solid Waste revenues are generally projected to be flat in FY 2013. There is not a recom-
mended tip increase for Solid Waste in FY 2013, but there will likely be a recommended
increase for FY 2014. Because of projected flat revenues in the Solid Waste fund for FY 2013,
the budget does not add funds to Solid Waste reserves other than $630,000 to fund a specific
capital project (a left turn lane for access into the Negus Transfer Station). The Fair and
Expo Center is funded primarily through charges, but it does receive General Fund support
to help fund a capital replacement reserve. The down economy continues to impact business
at the Fair and Expo Center. Overall, revenue for the Fair and Expo Center is estimated to
decrease 8% in FY 2013, mainly due to a projected decrease revenue associated with food and
beverage and sponsorship sales, and the refunding of a bond issue that occurred in FY 2012.
Fees and Fines – By law, the County’s fees for service must be adopted annually by the Board
of Commissioners and cannot be changed more than semi-annually once adopted. Most
County fees will not change significantly in FY 2013. Certain fees charged by Health Services
are adjusted (some increased, some decreased) in response to state requirements. The FY
2013 budget projects a small increase in Building, Electrical, and Planning fees to bring
Deschutes County fees more in line with other counties. Court Fines and Fees revenue
Page 2
transferred into the General Fund from the County’s Justice Court is projected to decrease
slightly by 2%.
Interest Earnings – Over the past several years, mirroring the downturn in the economy, the
County’s interest earnings have steadily declined. Before the recession, interest on County
investments was 5% and higher. The interest earnings for FY 2012 were projected at 0.4%.
Based on the interest earning yield actuals to date, the FY 2013 budget projects an average
interest earnings rate of 0.4%.
General Fund Resources – Budgeted beginning net working capital (BNWC) in the General
Fund is up $1,400,000 (19%), and General Fund revenues, after BNWC is netted out, are
projected to be $546,000 (2.1%) higher than the FY 2012 level. The increase in General Fund
BNWC is due to higher than expected property taxes, mainly prior years taxes, and expendi-
ture savings.
Expenditures
General Cost Increases –
The per-FTE expense for health benefits is increased by 7.5%. The Deschutes Onsite
Clinic has helped the County decrease its medical claims costs and these savings are
expected to continue. Based on the most current data, medical claims costs are about the
same as compared to last year’s claims over the same period of time.
Personnel cost increases account for much of the increase in requirements. With a few
exceptions, over the past several years County employees have delayed COLAs and
received no salary increases. The FY 2013 budget includes a salary increase of 2.9%, tied
to the CPI, for most employees. This increase accounts for most of the increased
requirements for salaries, which are up 1.9% as compared to FY 2012.
The FY 2013 budget keeps the rates for PERS/OPSRP flat. The table below shows the four
year history of these charges to departments (as a percentage of subject payroll).
Charges for self-insurance (general liability, property damage, vehicle insurance, unem-
ployment and workers' compensation) are flat. However, workers’ compensation claims
continue to rise and an increase to departments may be necessary next fiscal year.
The internal service charges were able to remain steady in FY 2012 partially due to
transferring one-time General Fund revenues into internal service department contingen-
cies. To avoid a future large increase to department internal service charges, the FY 2013
budget includes a 4% increase to internal service charges. For departments receiving
General Fund support, the FY 2013 budget includes an increase in the General Fund
transfer to offset this increase.
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
(budgeted)
PERS/OPSRP General Service 19.00% 15.50% 13.50% 12.50% 12.50%
PERS Police and Fire 19.00% 18.75% 18.60% 18.60% 18.60%
OPSRP Police and Fire 19.00% 16.00% 14.50% 14.50% 14.50%
Page 3
The total number of County FTEs continues to decrease. Departments have continued to
eliminate positions to offset decreased revenues. The table below shows that the FY 2013
budget includes a total of 808 FTEs, which is less than the FY 2007 FTE level.
General Fund – The General Fund derives its revenues primarily from the County’s
permanent property tax rate, along with filing fees in the Clerk’s Office, state shared
revenues, court fines and fees, and other miscellaneous income. It is the primary source of
support for the following departments and programs: Assessor’s Office, Clerk’s Office, Board
of Property Tax Appeals, District Attorney, Finance/Tax, Veterans' Services, Property
Management, and Grant Projects. In addition, General Fund transfers assist internal service
funds, as well as funding web applications overseen by the Information Technology
Department. Other departments receiving General Fund transfers for their operating
budgets include Community Justice - Juvenile, Health Services, Children and Families
Commission, Adult Parole and Probation, Rural Law Enforcement District No. 2, the Fair
and Expo Center, Community Development, Justice Court, Dog Control and Victims'
Assistance.
Although the Taxable Assessed Value (TAV) is projected to increase 2.5% in FY 2013, the
budget was put together with the conservative projection that future County revenues will
remain generally flat. As such, departments were instructed to request budgets assuming a
zero inflationary rate for materials and service (despite a January to January CPI rate of
2.9%). Additionally, departments receiving General Fund transfers were asked to prepare
budgets assuming the same General Fund transfer as FY 2012. The FY 2012 General Fund
budget was increased by one-time revenues that were moved into reserves, including the
General County Projects Fund, RV Park Fund, and Insurance Fund.
Other department specific expenditure issues include the following:
Community Development Department – The Community Development Department (CDD)
has downsized significantly over the past several years. As short as five years ago, CDD had
73 FTEs. Through the recession and precipitous drop in revenue and building activity, the
department reduced its FTEs to 28.6. The FY 2013 budget maintains the FY 2012 staffing
levels even though this will require a continued transfer of General Fund. One of the
priorities for the Board is to continue basic service levels for CDD. Without the General Fund
transfer, further reductions in staffing in Community Development would be necessary
which would directly impact service. The intent of the Budget Committee was to approve the
General Fund transfer to CDD with a recommendation that in future years repayment of the
transfers may be requested from CDD. The Budget Committee noted that this should occur
only after CDD has successfully restored its reserve funds.
Health Services Department – Changes in Oregon laws to form Coordinated Care Organiza-
tions (CCO) and a Health Insurance Exchange will have a major impact to the Health
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
(budgeted)
FTEs 821 848 828 818 816 826 808
Page 4
Services Department. This groundbreaking legislation calls for a regional approach to health
and heath care work, including partnering with neighboring counties. In Public Health, the
continued expansion of the school-based health centers requires additional resources which
may not be available or may need to be funded from lower priority areas.
Community Justice – Juvenile – Due to decreased revenue from the State and flat revenues
from the County General Fund, Juvenile Justice will continue to reduce its positions. In FY
2009, Juvenile Justice had 66.5 FTEs compared to the FY 2013 budget of 53 FTEs.
Community Justice – Adult – Adult Parole and Probation receives a large portion of its
revenues from the State Department of Corrections. These revenues are projected to decrease
from $2,856,000 (FY 2012) to $2,749,000 in FY 2013. In FY 2012, there was an additional
General Fund transfer to the department to fund positions that supervise misdemeanor and
domestic violence supervision. The FY 2013 budget proposes to continue these services.
However, in order for the department to balance its budget a 1.00 FTE supervisor position
and 1.75 FTE specialists positions have been eliminated in FY 2013.
Assessor’s Office – A 0.5 FTE GIS Analyst/Cartographer position in the Assessor’s Office is
funded by the GIS Fund (Fund 305). GIS Fund revenue is down significantly, primarily due
to decreased recording revenue. This position works on the GIS base layer used by all GIS
functions and digitized mapping. Due to the critical work this position provides, the FY 2013
budget proposes funding this position through the General Fund. Additionally, if this
position is eliminated there are potential losses to grant revenues.
Road Department – Road Department revenue is projected to decrease significantly in FY
2013. Federal Forest Payments under the Secure Rural Schools and Community Self-
Determination Act of 2008 are projected to drop from $1.3 million to $400,000. In addition,
the FY 2013 budget projects a 5% decrease in Motor Vehicle Revenue as compared to FY
2012. In response to this projected revenue decrease, the FY 2013 budget has 4 less FTEs
than FY 2012. The Road Department remains committed to maintaining and preserving
roads. The department will implement a new Pavement Management program which will
help evaluate and schedule maintenance activities to maintain County roads.
Contingency – All departments have been instructed to budget contingency at a minimum of
8.3% of operating costs, or one month’s worth of requirements, consistent with our financial
policies. Despite the fact that some revenues are expected to be down, all departments (with
the exception of the Fair) continue to maintain this minimum level of operating costs.
In Conclusion
These last several years have been the most difficult financial times for municipal govern-
ments in the recent past. During the first 15 years of my local government career, budget
decisions were often centered on deciding which programs to add or expand. Fortunately for
Deschutes County, during these “good times,” County leadership prudently used additional
revenues to create and grow healthy reserves. These reserves have allowed the County to
continue its service levels during a time of dwindling resources and ever increasing needs.
Page 5
I would like to thank Deschutes County employees for their continued dedication, outstand-
ing customer service, and commitment to serving the public during a time of economic
distress, layoffs, and uncertainty. Furthermore, there are three employees in particular who
deserve special recognition for their role developing and putting together this budget:
Finance Director/Treasurer Marty Wynne, Budget Analyst Teri Maerki, and Assistant to the
County Administrator Dave Inbody. I commend their professionalism, wisdom, and expertise
each brings to the budget process.
Finally, I would like to acknowledge the work of the Budget Committee for their commitment
and devotion in reviewing the proposed budget and using their expertise to make difficult
policy decisions in the best interest of the residents of Deschutes County.
Respectfully submitted,
Erik Kropp
Interim County Administrator
Page 6
Deschutes County FY 2013 Goals and Objectives
Mission Statement
Enhancing the Lives of Citizens by Delivering Quality Services
in a Cost-Effective Manner
Public Safety: Protect the public through a combination of prevention, prosecution, correction
and supervision
1. Ensure Deschutes County can meet its long term public safety needs
2. Promote conditions, behaviors and attitudes that result in a safer community
3. Maintain and strengthen current levels of diversion, prevention and accountability
4. Lead and coordinate regional efforts in emergency preparedness
Direct Services: Provide for direct services that enhance day-to-day quality of life and plan for
future quality of life
1. Ensure accurate and timely assessment and taxation of property and recording of real property
2. Address and plan for growth in Deschutes County
3. Provide a safe and effective County road system that supports local economic opportunity and livable
communities
4. Conduct elections in an open, transparent, secure and accurate manner
Natural Resources: Assess, protect and enhance the natural resources of Deschutes County
1. Support sound forest and public land management practices and oversight
2. Enhance and protect groundwater, surface water, wetlands and riparian areas in the Deschutes Basin
3. Support beneficial utilization of publicly owned natural resources for tourism and recreation
4. Support land use policies that promote beneficial utilization of the land for economic growth
Health Services: Facilitate, invest in and provide a system of services to protect and improve
the health of Deschutes County residents
1. Partner and offer leadership on community initiatives
2. Undertake preventive measures to reduce future demands for County and community services
3. Provide health services in an effective and efficient manner
4. Support and enhance the health integration project
Support Services: Ensure that Deschutes County staff and decision makers have the
knowledge, skills, resources and tools necessary to deliver quality public services
1. Support employee development, productivity and safety through training, technology and wellness programs
2. Support and promote customer service practices
3. Provide ongoing evaluation of employee performance, job satisfaction and wellness
4. Provide comprehensive administrative services in a cost-effective manner
General Government: Promote confidence in County government by ensuring fiscal
accountability, openness and accessibility in all aspects of County operations
1. Promote policies and actions that stimulate economic development in Deschutes County
2. Identify and evaluate regional cooperation opportunities to enhance service delivery and the cost effectiveness of
public services
3. Promote policies and actions that improve access to County government, including enhanced on-line presence
4. Monitor and report on the financial health of the Deschutes County organization.
Introduction
Deschutes County, OREGON Page 7
Introduction
County Formation
The Oregon Territory was established in 1846 and included the current states of Washington, Oregon, Idaho and
parts of Montana and Wyoming. This territory was eventually split up when Oregon obtained its statehood on
September 14, 1859. At that time, the area that is now Deschutes County was part of Wasco County. In 1882,
Central Oregon seceded from Wasco County forming Crook County with Prineville as the county seat. In 1914,
the northwest portion of Crook County separated to form Jefferson County. During this time, a movement was
underway to move the county seat from Prineville to Bend. Although a vote to move the county seat narrowly
failed, support for the establishment of a new county with Bend as the county seat eventually prevailed. It was
not until December 13, 1916, that Deschutes County became a county in its own right. Created from the western
portion of Crook County, Deschutes County was the last of Oregon’s current 36 counties to be established. The
new county had its first meeting to organize county government in 1918 with the election of Judge William
Barnes, Commissioners A.L. Mackintosh and Lew Smith, District Attorney Harvey DeArmond, Sheriff S.E.
Roberts, Treasurer Clyde McKay, Coroner Elmer Niswonger, as well as a county clerk, assessor, surveyor,
physician and superintendent of schools.
French-Canadian fur trappers gave the name, “Riviere des Chutes” (River of the Falls), to one of Oregon’s most
scenic rivers. It is from this river that the County of Deschutes takes its name. Located in the heart of Central
Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east,
Deschutes County is the outdoor recreation capital of Oregon. The county encompasses 3,055 square miles of
scenic beauty, mild climate, diverse recreational opportunities and a growing economy. From humble beginnings,
Deschutes County now experiences the most rapid population growth of any county in Oregon. It has developed
into a bustling, exciting destination where progress, growth and unique beauty intertwine.
Deschutes County Profile
Population
When Deschutes County was formed in 1916, it was home to an estimated 5,000 residents. By 1920, the first U.S.
Census held after formation, the population had nearly doubled. Since that time, population growth in Deschutes
County has been swift. Over the last 20 years, Deschutes County is the fastest growing county in Oregon. This
graph displays the population for Deschutes County recorded by the U.S. Census Bureau between 1920 and 2010.
The Population Research Center at Portland State University estimated Deschutes County’s population to be
158,875 in 2011 as part of their Annual Population Report.
0
50,000
100,000
150,000
200,000
1920 1930 1940 1950 1960 1970 1980 1990 2000 2010
9,622 14,749 18,631 21,812 23,100 30,442
62,142 74,958
115,367
157,733
Deschutes County, OREGON Page 8
Demographics
Unless otherwise identified, all of the following demographic information about Deschutes County was drawn from the
U.S. Census Bureau’s 2006-2010 American Community Survey.
Race
Among Deschutes County’s residents, 94% are white, 1% are American Indian, 1% are Asian, 2% are of another race
with the remaining 2% of two or more races. Hispanics, represented of any race, make up 7% of the population.
Age
The median age of Deschutes County residents is 39.7 years old, which is slightly older than the U.S. median age of
36.9 years old. This includes 14% of residents who are 65 years old or older and 23.4% under the age of 18.
Residence
Among current Deschutes County residents, 58% were born outside of Oregon, including 6% who were born outside the
United States. Nearly half of all residents, 44%, moved into their current home since 2005.
Education
High school graduates represent 93% of the population over the age of 25 years old. Those with a Bachelor’s degree or
higher represent 29% of the County’s population.
Deschutes County consists of three school districts. The largest is the Bend-La Pine School District which services
approximately 16,000 students. The second largest district is the Redmond School District with approximately 7,000
students. This district serves Alfalfa, Eagle Crest, Terrebonne and Tumalo, in addition to Redmond. The final district is
the Sisters School District serving about 1,300 students. There are also a number of private schools in the County.
Deschutes County is also home to the Central Oregon Community College (COCC). The main campus is located in Bend
with satellite campuses in Redmond, Madras and Prineville. There were 18,433 students enrolled at COCC in the 2010-
2011 school year. Among those enrolled, 10,843 were taking classes for credit, and 7,950 were taking non-credit classes.
OSU-Cascades, located in Bend on a campus shared with COCC, is the only baccalaureate and graduate degree
granting institution based in Central Oregon and has been administered by Oregon State University since opening its
doors in September 2001. It serves as a capstone to COCC, offering upper-division and graduate coursework and
currently offers 16 academic majors. Enrollment for Fall 2011 was 935 students with 171 dually enrolled at COCC.
Income and Employment
Historically, Deschutes County was dominated by wood product manufacturing. However, the local economy has
undergone significant changes in the last two decades. Now dominated by retail trade, health care and tourism,
Deschutes County attracts visitors and consumers from neighboring counties and around the state. Over the past seven
years, Deschutes County’s economy has outperformed all other counties in Oregon. Beginning in 2007, however, the
economy slowed down significantly led by a stalled housing market. According to the Oregon Labor Market Information
System, the unemployment rate in Deschutes County in June 2012 was 11.0%, down from 12.5% at this time last year,
but still higher than the state rate (8.5%) and national rate (8.2%). Construction, manufacturing and financial services
have all been hard hit by the slowdown both locally and nationally. Education, health services, leisure and hospitality,
although slowing, have not experienced the same degree of economic decline. The median household income in
Deschutes County is $53,071 with a per capita income, $39,392, slightly above the state and national rate according to
the U.S. Department of Commerce, Bureau of Economic Analysis.
Deschutes County, OREGON
Introduction
Page 9
County Health
On an annual basis, every county in the United States is ranked within their state in two general areas: health factors
and health outcomes.
Health Factors include behaviors, clinical care, social and economic factors, and the physical environment.
Deschutes County was ranked 5th out of 33 counties in Oregon including a number one ranking in health behaviors.
Health Outcomes measures the length and quality of life. Deschutes County was ranked 5th in the state this
category.
This chart indicates the six areas assessed as part of the County Health Rankings for 2012 and Deschutes County’s
rank relative to other Oregon counties.
The Robert Wood Johnson Foundation, in collaboration with the University of Wisconsin Population Health Institute,
developed the County Health Rankings in 2009. Utilizing health-related data from the Centers of Disease Control and
Prevention, Behavioral Risk Factor Surveillance System, National Center for Health Statistics, National Center for
Chronic Disease Prevention and Health Promotion, and National Center for Hepatitis, HIV, STD and TB Prevention,
50 state-specific reports were developed and counties within the state are ranked based on a 28 different health factors.
Health Factors Measures 2012 Rank
Behaviors Tobacco use; Diet & Exercise; Unsafe Sex; Alcohol
Use 2nd
Clinical Care Access to Care; Quality of Care 5th
Social & Economic Education; Employment; Income; Family & Social
Support; Community Safety 16th
Physical Environment Environment Quality; Built Environment 11th
Health Outcomes Measures Rank
Mortality Premature Death 5th
Morbidity Health-related Quality of Life; Birth Outcomes 9th
2011 Rank
1st
5th
11th
3rd
2011 Rank
7th
9th
Largest Employers in Deschutes County (2011)
Employer # Employees Type of Business
1. St. Charles Medical Center 2,592 Health Care
2. Bend-La Pine School District 1,745 Education
3. Deschutes County 1,016 Government
4. Sunriver Resort 875 Accommodation
5. Mt. Bachelor 760 Accommodations & Recreation
6. Redmond School District 737 Education
7. T-Mobile 640 Telecommunications
8. Wal-Mart 591 Large Retail
9. Bend Memorial Clinic 558 Health Care
10. Fred Meyer 472 Retail Supermarket
% Total Employment
4.2%
2.9%
1.7%
1.4%
1.2%
1.2%
1.0%
1.0%
0.9%
0.8%
Introduction
Deschutes County, OREGON Page 10
History
People have inhabited what is now Deschutes County for approximately 11,500 years. Native American people
regularly passed through the region following the Klamath Trail along the Deschutes River from southern Oregon
north to the Columbia River. They would collect seasonal foods, hunt wild game and fish for salmon in the area’s rivers.
The area was inhabited by three primary native tribes when British and French fur trappers arrived in the early to
mid 1800’s. In the North, Wasco bands fishing the Columbia River would travel south to trade with other native tribes.
The Walla-Wallas (later Warm Springs bands), living on the Columbia River tributaries, would travel between summer
and winter camps. They relied on fish, as well as game, roots and berries for food and traded regularly with the Wascos.
The Paiute bands from the southeast, having little contact with the other tribes, migrated great distances following
game across the high plains of Oregon, Utah, Idaho and Nevada. The Treaty of 1855 established the Warm Springs
Reservation just north of Deschutes County for the Wascoes and Walla-Wallas. The Paiutes joined the reservation in
1879.
A party from the American Fur Trading Company is believed to be the first non-native travelers to pass through
Deschutes County in 1813. Peter Skene Ogden, a fur trader with the Hudson’s Bay Company, was the first European
visitor to Deschutes County in 1825 while undertaking a trapping expedition. Throughout the late 1820’s and 1830’s,
small groups of fur traders began passing through the County.
In the 1840s, large groups of settlers began traveling west along the Oregon Trail headed to new farming communities
developing on the west side of the Cascade Mountains. The typical route followed a path several hundred miles north of
Deschutes County along the Columbia River. In 1845, however, Stephen Meek led a large party west from Fort Boise in
search of a shorter route that brought them to Deschutes County. Unfortunately, no viable shortcut was discovered and
Meek’s party paid a heavy physical toll, with several members of the party losing their lives.
While the Deschutes River offered a path for traveling north and south during this time, the nearest east-west travel
route was the Barlow Road located several hundred miles north in The Dalles. This changed in 1853 with the
establishment of the Willamette Pass, located just across the southern border of Deschutes County. This route crossed
the Cascade Mountains connecting the area to Eugene. Eventually two routes were established in Deschutes County-
the Scott Trail over the MacKenzie Pass in 1862 and the Santiam Wagon Road in 1866.
First Permanent Settlers
The establishment of travel routes across the Cascade Mountains brought four cattlemen in 1859, Deschutes County’s
first semi-permanent settlers. John Craig, Robert Millican, Felix Scott Jr. and Marion Scott brought 900 head of cattle
eastward through the mountains in the spring to graze their stock in Central Oregon. They would pass back across the
mountains before the advent of winter. Soon other cattle ranchers would also begin grazing their herds in Deschutes
County. Sheep herders later began summering in the higher elevations of the Cascades bringing their flocks down to
lower elevations when the weather got too cold. The appearance of both cattle ranchers and sheep herders in the area
touched off what became known as “range wars” in Deschutes County. These conflicts were common in communities
across the western United States during this time. Cattle ranchers blamed sheep herders for overgrazing and sheep
herders blamed cattle ranchers for excluding them from public lands and monopolizing limited water sources.
Other than cattle ranchers and sheep herders, Central Oregon did not attract many settlers in the 19th Century. This
could be attributed to limited access to and from other communities outside the area, an absence of railroad service and
non-irrigated lands ill equipped for agriculture. The Carey Act of 1894 and the Newlands Reclamation Act of 1902
provided federal support to irrigate large tracts of the public land and distribute them to new settlers. This legislation
initiated large irrigation ventures and led to a significant number of new settlers arriving in Central Oregon.
Introduction
Deschutes County, OREGON Page 11
Railroads
James J. Hill, of the Great Northern and North Pacific railroads, bought the Oregon Trunk Railway for a planned route
up the Deschutes River. E.H. Harriman, who controlled the Union Pacific Railway and the Southern Pacific Railway,
seeking a similar route, incorporated the Des Chutes Railway. In 1909, the Oregon Trunk and Des Chutes Railroads
began building parallel railroads on opposite sides of the Deschutes River in a race to provide rail service to Deschutes
County. Dynamiting, sabotage, and brawls punctuated the “Deschutes Canyon War” as both tried to be the first
railroad to reach the growing communities in Deschutes County. Eventually, an agreement was worked out in May
1910 to provide for joint operation of the rails. Passenger rail service reached Redmond on September 21, 1911 and
Bend three months later. Railroad was soon followed by the construction of several major highways along the earlier
established east-west trails over the next 20 years, further connecting Deschutes County to the rest of the state.
Timber Industry
The ponderosa pine forests of Deschutes County attracted the attention of pine lumber producers who began acquiring
timber lands as early as 1895. With the establishment of the Deschutes National Forest in 1908, the abundance of
timber in Central Oregon was no longer a secret. Soon after railroad service became available, lumber companies built
mills to process the harvesting of the region’s pine forests. Within a decade nearly every community in the County had
railroad service and a lumber mill. During this time, Bend emerged as one of the nation’s great pine production centers.
Shevlin-Hixon and Brooks-Scanlon, two prominent lumber companies at the time, both built large mills in Bend in
1915. Less than a year later, the two mills were producing 750,000 board feet of lumber per day and employing
thousands of people. Lumber mills served as the primary economic driver in Deschutes County for the next several
decades peaking during World War II when 700 million board feet was being produced each year in the county. After
the war, however, the industry started to decline. In 1950, Shevlin-Hixon was purchased by Brooks-Scanlon and mills
began closing. Brooks-Scanlon was eventually acquired and their mill in Bend ceased operation in 1994. By the end of
the 20th century, no operating mills remained in Deschutes County.
Outdoor Recreation
In 1928, four Scandinavian mill workers, Chris Kostol, Emil Nordeen, Nels Skjersaa and Nils Wulfberg, formed the
Bend Skyliners mountaineering club. This club is credited with introducing winter sports to Deschutes County by
sponsoring races, conducting mountain rescues and promoting competitive skiing. Bill Healy, after developing a great
interest in winter sports as a member of the 10th Mountain Division during World War II, moved to Bend after the war
and joined the Skyliners. In 1957, Healy, with other investors, developed a ski area on Bachelor Butte. The peak would
be renamed Mount Bachelor and become a popular winter sports attraction and a prominent destination in Deschutes
County.
As more travelers visited Deschutes County during the 1950’s, more attention was drawn to the blue skies, snow-
capped mountains, green parks, and scenic waterways the area had to offer. Vacationers came to enjoy outdoor
recreational activities including fishing, hunting, mountaineering, and summer camping. Leisure, tourism and outdoor
recreational pursuits began taking root supplanting the declining timber industry as the County’s new economic driver
and remain so today.
Introduction
Deschutes County, OREGON Page 12
Communities
Deschutes County contains residential communities offering a variety of urban and rural lifestyles. There are six
specific community types located in the county: incorporated cities, unincorporated urban communities, rural
communities, rural service centers, resort communities and destination resorts. The U.S. Census Bureau also
recognized additional communities as census designated places (CDPs).
Incorporated Cities
For a community to become an incorporated city, it requires the vote of 50% of residents. Once incorporated, a city is
permitted to levy taxes on residents and is required to provide services such as electricity, sewer and water. There are
four incorporated cities in Deschutes County.
Bend
Serving as the county seat, Bend is the largest city in Deschutes County and the seventh largest city in Oregon. The
name was derived from "Farewell Bend," a designation used by early pioneers referring to the bend in the Deschutes
River marking one of the few points where the river could be crossed. In 1860, John Young Todd, Bend’s first settler,
built a bridge across the Deschutes River at Sherar’s Falls and established the Farewell Bend Ranch. In 1877, Cort
Allen and William Staats, would become the first permanent residents in what would eventually be the City of Bend.
By the turn of the century, only 21 residents inhabited the area and raising livestock was the only industry. This
changed with the arrival of Alexander Drake in 1900 who began purchasing land along the Deschutes River. He
purchased vast tracks of timber land and set up a mill in 1901. Forming the Pilot Butte Development Company, Drake
constructed a canal system to irrigate the land and deliver water to the residents. The Bend Post Office was established
in 1904, while the first phone lines connected Bend to Prineville and the Pilot Butte Development Company platted the
city. At Drake’s urging, 500 residents voted to create the City of Bend in 1905. With the arrival of the railroad in 1911,
Bend became a booming timber town. Drake Park was created in 1920 by a city bond levy and Shevlin Park was
donated by Shevlin-Hixon. A year later, the first streets of Bend were paved. Today, Bend is a popular tourist
destination centrally located to many of Deschutes County’s amenities. Bend, as the largest Oregon city east of the
Cascade Mountains, also serves as a regional center for commercial, industrial and cultural activity.
La Pine
Although people have lived in La Pine for more than a century, it remained Oregon’s last unincorporated town until
December 7, 2006 when residents voted to incorporate. Platted in 1910, next to the small town of Rosland, La Pine
would soon overtake the smaller community. The name was suggested by Alfred A. Aya referencing the abundance of
pine trees in the area. This community formed as a stop for travelers following the Huntington Road, a common path of
travel during the late 1800’s alongside the Deschutes River. La Pine is located in southern Deschutes County near the
Deschutes and Little Deschutes Rivers, as well as the Cascade Lakes. Nestled among tall pine forests, La Pine offers
panoramic views of the Cascade Mountains and convenient access to many outdoor recreational opportunities. It is a
growing community with a strong, rural character.
Redmond
Named for Frank and Josephine Redmond, this community is home of Roberts Field Regional Airport and the
Deschutes County Fair. The Redmonds were homesteaders who fortuitously pitched a tent next to the main irrigation
canal and adjacent to the projected path of the railroad in 1904. The next year, the town was platted and in 1906 water
reached the emerging community. The city was incorporated in 1910 with a post office being established in 1915. In the
early years, Redmond prospered as a market town serving farms and ranches in northern Deschutes County. The city
gained statewide attention with the construction of the Redmond Hotel in 1928, billed as the finest hotel east of the
Cascade Mountains. With the establishment of Camp Redmond in 1939, the largest Civilian Conservation Corps camp
on the West Coast, the community experienced a small population spurt. Roberts Field, which was constructed in 1940,
Introduction
Deschutes County, OREGON Page 13
was leased by the U.S. Air Force for use as a training base for B-17 bombers and P-38’s. After the war, the airport
began offering commercial air service. Today, it provides the only commercial air service for the Central Oregon region.
Redmond is strategically located at the heart of Central Oregon. Due to its central proximity to the county seats of
Deschutes, Crook and Jefferson Counties (Bend, Prineville and Madras), Redmond often serves as a hub for regional
activities and events.
Sisters
Incorporated in 1946, Sisters is located at the foot of the Cascade Mountains in northwestern Deschutes County. The
community was originally established in 1865, just west of its current location, as Camp Polk in response to reports of
Indian attacks. The camp was soon abandoned when no Indian problems were discovered. In 1888, the post office at
Camp Polk was moved to the present city site at the junction of the Santiam and McKenzie Passes. The name was
changed in recognition of the three Cascade peaks on the city’s western skyline, collectively known as the Three
Sisters. Originally serving as an outpost and supply depot for wagon travel across the Cascade Mountains, Sisters
honors its history by maintaining downtown storefronts designed in a turn-of-the-century style. Today tens of
thousands of visitors come to Sisters for the internationally recognized Sisters Outdoor Quilt Show. Sisters also hosts a
Professional Rodeo Cowboys of America-sanctioned rodeo that is the third largest in the state.
Urban Unincorporated Communities
This type of community must have at least 150 permanent residential dwellings, have three or more land uses and be
served by community sewer and water systems. Deschutes County has one urban unincorporated community.
Sunriver
Located 15 miles south of Bend, Sunriver is one of Oregon’s premier resort communities. It was constructed on the
former grounds of Camp Abbot, a World War II training facility which was abandoned in 1944. In 1965, a master plan
was developed and construction began two years later. Sunriver has many of the conveniences of a small city and
encompasses approximately 3,375 acres. Although there are an estimated 1,733 permanent residents, Sunriver’s
population expands to more than 12,000 temporary and permanent residents during peak tourist season.
Rural Communities
These communities are comprised primarily of permanent residential dwellings. They also contain commercial,
industrial and public land that serve the community and surrounding area. Deschutes County has two rural
communities.
Terrebonne
This community, located about six miles north of Redmond, was platted in 1909. It was originally named Hillman after
James Hill and E.H. Harriman, the two railroad magnates. Stimulated by the arrival of the railroad, many lots in the
newly platted town were being sold, in some cases sight unseen. This activity soon led to fraudulent land sales
tarnishing Hillman’s reputation and eventually prompting the town to change its name to Terrebonne, which means
“good earth.” Terrebonne is located just east of the Deschutes River on Highway 97. Visitors often stop in Terrebonne
on their way Smith Rock State Park, one the premier rock climbing venues in Oregon, located only two miles east of
town.
Tumalo
Founded by A.W. Laidlaw, this community is located less than three miles northwest of Bend. The community is
bisected by the Deschutes River with the Laidlaw Butte on the west and the bluff of the river canyon on the east. The
community was originally settled with the incorporation of the Three Sisters Irrigation Company in 1899. Water was to
be diverted from the Deschutes River and Tumalo Creek to irrigate as many as 60,000 acres of land. The town,
originally named Laidlaw for its founder, was platted in 1904. The community envisioned becoming the population and
Introduction
Deschutes County, OREGON Page 14
commercial center for Central Oregon with the arrival of the railroad. However, when it was announced that the
railroad would be passing through Bend, a similar-sized community at the time, instead of Tumalo such hopes were
dashed. The community officially changed its name to Tumalo in 1915, a Klamath word meaning “wild plum.” Today,
Tumalo is a small farming community with most farms on fewer than five acres.
Resort Communities
These are typically planned communities established and used for recreation or resort purposes before the
establishment of the destination resort designation. They contain permanent and temporary residential occupancy, as
well as some commercial uses to serve the community. Deschutes County has two resort communities.
Black Butte Ranch
Located eight miles west of Sisters, Black Butte Ranch has served as a cattle ranch since the late 1800’s. Today, a
portion of Black Butte Ranch remains an operational cattle ranch. In 1970, Brooks-Scanlon, the lumber company,
purchased 1,280 acres and develop a community of homes while trying to preserve the natural setting. They were
marketed across the state as second homes. Black Butte Ranch has grown to 1,830 acres in the main development with
1,252 lots for both permanent and seasonal residents, as well as 82 acres for industrial uses in support of the
community.
Inn of the 7th Mountain & Widgi Creek
Located about five miles southwest of Bend, the Inn of the 7th Mountain was developed in the late 1960’s as a stand
alone resort community with overnight lodging and recreational facilities. The initial 23-acre community, established
in 1972, includes 230 condominium units in 22 buildings and some commercial businesses targeted toward residents
and vacationers. A large portion of the units are inhabited on a seasonal basis. Widgi Creek was approved in 1983 as a
237-acre expansion of the Inn of the 7th Mountain. It includes a golf course, 107 single family homes and 103
condominium units. The community is entirely bordered by the Deschutes National Forest.
Destination Resorts
These communities are self contained developments providing visitor accommodations and developed recreational
facilities in a natural setting. When Oregon established statewide planning goals in 1975, development outside of
urban growth boundaries was prohibited, effectively ending future resort communities similar to Sunriver and Black
Butte Ranch. In 1982, the planning goals were revised to address destination resorts. A county could choose to permit
destination resorts provided a map of eligible areas and specific county plans and ordinances are created. In Deschutes
County, a resort must have a minimum of 160 acres, half dedicated to permanent open space. A minimum of 150 over-
night units are required and residential units can not exceed twice the number of overnight units. Commercial uses are
limited to serving the resort and an investment of at least $7 million in visitor accommodations and recreational
facilities is required. There are four destination resorts located in Deschutes County:
Caldera Springs
Directly south of Sunriver is this 400-acre gated resort that contains 320 homesites. Having broken ground in 2006,
the resort includes 150 overnight lodging units, a 9-hole, par 3 golf course, man made lakes for fishing or canoeing,
more than 12 miles of bike and walking trails, a lodge, a lake house, and a pool and fitness facility.
Eagle Crest
Located six miles west of Redmond, this resort was established in 1985. Since that time, the resort has expanded to
include 891 residential homes in three housing developments covering 13 subdivisions. Eagle Crest also includes time-
share condominiums, three golf courses, a hotel, a restaurant, spa facilities, a 10,000 square-foot conference center, an
equestrian center and fitness centers. There are also 13 miles of paved paths for biking, jogging, and walks and a two-
mile hiking trail along the Deschutes River.
Introduction
Deschutes County, OREGON Page 15
Pronghorn
Located on 640 acres south of Redmond, this resort and golf club is surrounded by 20,000 acres of protected federal
land. In addition to 384 home sites and custom designed villas, the resort features Jack Nicklaus and Tom Fazio-
designed golf courses, a 55,000 square foot clubhouse with a fitness center, spa, lounge and restaurant. A luxury hotel
is also planned for the resort.
Tetherow
Located four miles west of downtown Bend, Tetherow is Deschutes County’s newest destination resort. Construction
on the 700-acre golf resort began in 2008. When it is completed, the resort is planned to include 589 single family
houses and townhouses, a Scottish-style golf course, a recreation center, a 50-room luxury hotel with a spa and restau-
rant, a recreation center and a conference center.
Rural Service Centers
This designation refers to an unincorporated community consisting primarily of commercial or industrial uses
providing goods and services to rural areas of the county. Typically only a small number of permanent residents live
near each center. Deschutes County has six rural service centers:
Alfalfa
Located 12 miles east of Bend, this small ranching community is home to about 400 families. The community was
named for the primary crop grown in the area. Due to the short growing season, few other crops can be grown and the
land has primarily been used for grazing livestock, mostly cattle. Most of the local ranches were established after the
formation of the Alfalfa Irrigation District in the early 1900’s brought water to the area. The Central Oregon Canal
now passes through the community. Most parcels in the area are 40 to 200 acres in size. Until 1987, the Alfalfa Grade
School, a one-teacher, two-room school served 18 students. Alfalfa is now a part of the Redmond School District. Alfalfa
also had a post office between 1912 and 1922. The Alfalfa Store and the Alfalfa Community Hall are located at the
heart of the community. The Alfalfa Rural Service Center boundary includes about 22 acres.
Millican
In the 1880’s, George Millican settled a ranch about 25 miles southeast of Bend which eventually became known as
Millican. Although it reached a population of 60 in the early 1900’s, for most of Millican’s existence it has been a one-
man town. Highway U.S. 20 was built in 1930, by which time only one resident remained. Billy Rahn, the sole resident,
moved the town closer to the new highway and remained the postmaster until he retired in 1942, and the post office
was closed. Bill Mellin purchased the community in 1946 operating a post office, which closed for good in 1953, a gas
station and a store. Mellin remained in Millican until he was murdered by a store employee in 1988. The 75-acre
community has changed hands several times since then. The store was closed in 2005 when the family operating it
moved to nearby Hampton. The Millican Rural Service Center boundary contains about 30 acres.
Brothers
On Highway 20 just about 15 miles southeast of Millican is the Brothers Rural Service Center, which is about 49 acres
in size. A post office was established in Brothers in 1913. Today, the small community includes a school, a market, café,
gas station, a highway rest area and a state highway maintenance field office. Brothers also has a public water system.
Hampton
Another 22 miles southeast of Brothers on Highway 20 is the Hampton Rural Service Center. About 35 acres in size,
this community includes a café and RV park. It also has a public water system.
Whistlestop
The Whistlestop Rural Service Center, located just a few miles northwest of La Pine, is about 8 acres in size.
Introduction
Deschutes County, OREGON Page 16
Wildhunt
The Wildhunt Rural Service Center, located a few miles southwest of La Pine, is about 11 acres in size.
Census Designated Places
The U.S. Census Bureau, in an effort to capture unincorporated communities, identifies census designated places
(CDPs). These communities resemble incorporated places, but lack a municipal government. Besides the urban
unincorporated communities, rural communities, resort communities and destination resorts, Deschutes County had
two additional communities identified as CDPs in the 2010 U.S. Census.
Deschutes River Woods
This community is located immediately south of Bend. Originally planned as a hunting and trapping resort, Deschutes
River Woods emerged as a rural subdivision in the 1960s. At that time, the land was divided into parcels of one to five
acres and re-zoned for family dwellings.
Three Rivers
Located between Sunriver and La Pine, Three Rivers incorporates a series of rural neighborhoods built near the
Deschutes, Little Deschutes and Fall Rivers. Primarily developed in the 1950’s and 1960’s, these neighborhoods vary
from subdivisions with small lots to large wooded acreages.
Topology & Climate
Land elevation in Deschutes County ranges from a low of 2,971 feet in Terrebonne on the high desert prairie in the
northeast to a height of 10,363 feet at the peak of the South Sisters Mountain in the Cascade Mountains. Ancient lava
flows from the eruption of the Newberry Volcano has made Deschutes County the most cave-rich county in Oregon.
Local vegetation within the County is divided between Ponderosa pine forests, other conifers and evergreen shrubs at
the foot of the Cascade Mountains in the west and smaller Western Junipers, desert shrubs and grasses to the east,
with the Deschutes River serving as a rough boundary between them.
Sitting in the rain shadow of the Cascade Mountains, the county is fairly arid with more than 300 days of sunshine and
annual precipitation of about 12 inches in most of the County. Deschutes County also receives about 34 inches of snow-
fall each year. The Cascade Mountains, however, receive about 80 inches of rain and more than 300 inches of snowfall
annually. As the weather warms, this snow melts producing significant amounts of fresh water that fills area rivers
and irrigates the land. Average temperatures range from highs in the 80’s during the summer to lows in the 20’s during
the winter.
These conditions make Deschutes County an ideal location for outdoor recreational activities throughout the year.
During the winter months, Mount Bachelor provides skiing and snowboarding, while numerous cross country skiing,
snowshoeing and snowmobiling trails are available at area snow parks, as well as in and around the Cascade
Mountains. The summer allows for fishing, boating, whitewater rafting and kayaking on 500 miles of rivers and 150
lakes, hiking in 1.6 million acres of National Forests and rock climbing at Smith Rock State Park. Deschutes County,
with more than 300 miles of mountain biking trails, has been nationally recognized for its off-road cycling. Road cycling
in Deschutes County is also popular with a number of road races occurring annually, including the Cascade Cycling
Classic. Other summer attractions include Deschutes County’s 25 golf courses, numerous annual festivals and the
county’s resort communities.
Introduction
Deschutes County, OREGON Page 17
Introduction
Deschutes County, OREGON Deschutes County Map Page 18
Introduction
Deschutes County, OREGON
About this Budget Document
This budget document uses the widely recommended program budget format. The document provides
expanded narrative descriptions of revenue and expenditure issues in the context of departmental goals,
work plans and performance measures that tie into Countywide goals and objectives developed by the
Board of Commissioners. By budgeting this way, the County’s budget document serves also as a strategic
plan and a communication tool that the County uses to convey to the public easy-to-understand information
about significant budgetary issues, trends and resource choices. A line-item budget, is also prepared and
available for inspection by the Budget Committee and any other citizen.
While a line-item budget is an accounting document that provides an organization’s numerical details, a
program budget is a policy document and a long-range planning and communication document that,
besides being a financial plan, provides summary information about the line-item detail. The program
budget also gives the public a clear picture of exactly what it is buying with its money, and focuses Budget
Committee and Board of Commissioner’s attention on what the organization is trying to achieve with its
budget decisions. Among the distinguishing characteristics of a program budget are:
A coherent statement of financial policies. Deschutes County’s financial policies were first presented in
FY 2008 budget. The current version of our financial policies is included in this budget as Appendix A.
A statement of non-financial countywide goals and objectives. Goals and objectives are reviewed, dis-
cussed and adopted by the Board of Commissioners at the annual retreat. As competing demands for re-
sources are considered, they are matched against the adopted goals and objectives. The Board’s FY 2013
goals are included in this document in the Introductory Section.
Goals and objectives for each department. Departments used the Board’s adopted Countywide goals
and objectives to develop their own goals, objectives, action plans and performance measures. Departments
were also able to establish goals and objectives specific to the department.
A capital improvements program. This was introduced in the FY 2009 budget document. A capital
improvement is defined as a project or purchase related to the acquisition, expansion or rehabilitation of
the County’s buildings, equipment, parks, streets and other public infrastructure. As a rule of thumb, the-
se improvements will cost more than $100,000. The program includes projects for which funding has been
identified, as well as those for which funding is unknown or uncertain.
A glossary of budget terms.
An overview of all budgeted FTE positions along with a complete salary schedule for all departments.
In addition to the above items, each department budget contains the following elements:
A description of department priorities as they related to the Countywide goals and objectives.
An organizational chart.
A summary of what the department does.
Performance/workload measures and benchmarking.
A description of current year successes.
A description of significant issues and challenges forecast for the next fiscal year, as well as a
description of the department’s fiscal condition.
A budget summary and staffing summary.
Charts and Graphs that provide a visual depiction of effectiveness and efficiency.
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Introduction
Deschutes County, OREGON
The Budget Process and Basis of Budgeting
In Deschutes County, before departments are asked to prepare their budgets for the upcoming year, budget
committee members are convened to discuss the major assumptions and issues expected to be included in
the budget that will be submitted to them by the budget officer for their approval. By law, the budget com-
mittee consists of the members of the governing body and an equal number of members of electors (lay
members), who are appointed by the governing body. Members of the budget committee are appointed for
three-year terms and cannot receive any compensation for their services, as stated in the Oregon Revised
Statutes.
The government-wide financial statements are reported using the economic resources measurement focus
and the accrual basis of accounting, as are the proprietary fund and fiduciary financial statements. Reve-
nues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the
timing of related cash flows. Property taxes are recognized in the year for which they are levied. Grants
and similar items are recognized as revenue if all eligibility requirements imposed by the provider have
been met.
Governmental fund financial statements are reported using the current financial resources measurement
focus and the modified accrual basis of accounting. The Deschutes County budget is also prepared using the
modified accrual basis for all funds. Basically, the modified accrual basis means that budgeted revenues,
and other resources such as bond proceeds, must be available and measurable, to finance expenditures in
the budget year. Expenditures are recognized when incurred.
The budget officer draws together necessary information from the various department directors and other
staff, and prepares the proposed budget. As part of the proposed budget, the budget officer must submit a
“budget message” that describes the important features of the budget document, and explains the reasons
for significant changes from the previous year. The budget committee reviews the proposed budget and
may revise it before it is formally approved. The budget committee also approves any recommended tax
rate levies. The budget approved by the budget committee is later submitted to the Board of County Com-
missioners for adoption. The Board of County Commissioners can reduce the approved budget by any
amount, but cannot increase appropriations in any fund by more than $5,000, or 10%, whichever is greater.
The budget must be adopted before the budget year begins.
During each day of budget presentation and review, there are opportunities for public input. All budget
meetings are open to the public. Oregon’s Local Budget Law, Chapter 294, has two important objectives:
(1) it establishes standard procedures for preparing, presenting, and administering the budget, and (2) it
provides for citizen involvement in preparing the budget and public exposure of the budget before its formal
adoption.
After the budget is adopted, changes in appropriations are sometimes necessary. The governing body may
make additional appropriations to: (1) expend new grant revenues received during the fiscal year, (2) adopt
a supplemental budget for occurrences or needs not foreseen at the time the budget was adopted, and (3)
approve appropriation transfers. All of the above require approval of the Board of County Commissioners.
Page 20
Introduction
Deschutes County, OREGON
Deschutes County Organizational Chart
Citizens of
Deschutes County
Board of Commissioners
Anthony DeBone
Alan Unger
Tammy Baney
County
Administrator
OPEN
Legal Counsel
Mark Pilliod
County Clerk
Nancy Blankenship
District Attorney
Patrick Flaherty
County Treasurer
Marty Wynne
County Sheriff
Larry Blanton
County Assessor
Scot Langton
Justice of the
Peace
Charles Fadeley
County Legal
Services
Administrative/
Court Proceedings
Treatment Courts
Victims’ Assistance
Prosecution in
Circuit Court
Corrections
(Jail/ Work Center)
Law Enforcement
Document
Recording
Vital Records
Elections
Investments
Tax Distribution
Assessment
Records
Cartography
Appraisals
Traffic/ Ordinance
Violations
Small Claims Court
Administrative &
Support Services
Elected Offices
Appointed Offices
Department Functions
Property Tax
Appeals
Page 21
Introduction
Deschutes County, OREGON
Deschutes County Organizational Chart
(Continued)
County
Administrator
Administrative
Services
Health Services
Scott Johnson
Community
Development
Tom Anderson
Children & Families
Commission
Hillary Saraceno
Road Department
Chris Doty
Finance/Tax
Marty Wynne
Community Justice
Ken Hales
Information
Technology
Joe Sadony
Solid Waste
Timm Schimke
Property & Facilities
Susan Ross
Fair & Expo Center
Dan Despotopulos
Fair & Expo Center
RV Park
County Fair
Transfer Operations
Recycling Services
Landfill Disposal
Adult Parole &
Probation
Juvenile Justice
Offender
Supervision
Electronic
Monitoring
Community Service
Supervision
Juvenile
Detention
Probation &
Diversion
Transitional
Services
Environmental
Health
Code
Enforcement
Building Safety
GIS
Planning
Veterans’ Services
Natural Resource
Protection
Risk Management
Personnel
Internal Auditing
Public Information
Health Benefits
Public Health
Behavioral Health
Maternal Child
Health
Women, Infants &
Children (WIC)
Reproductive
Health
Business & Support Services - PH
Community
Health
Seniors Mental
Health
Developmental
Disabilities
Adult Treatment
Business & Support
Services - BH
Child & Family
Budget
Payroll
Financial
Reporting
Tax Collection
Dog Licensing
Accounts Payable
GIS
Technology
Web Applications
Building
Maintenance
Property
Management
Early Childhood
Care & Education
Child Abuse
Prevention & Neglect
Noxious Weed
Control
Fleet Equipment
Services
County Surveyor
Develop/Maintain
Road System
Law Library
Grant Writing
County Administrator
Appointed Offices
Department Functions
Reducing
Teen Risk Factors
Community-Based
Prevention Efforts
Crisis Program
Page 22
Introduction
Deschutes County, OREGON
FY 2013 Budget Preparation Calendar
November 2011
January 2012
February 2012
March 2012
April 2012
May 2012
June 2012
November 22nd Budget officer and staff meet to discuss budget assumptions
January 5th Budget Committee meets for overview and update of budget issues and
assumptions
January 6th Internal service departments begin the development of their budgets
January 13th Internal service departments submit requested budgets to Finance
February 7th Budget development begins for County departments
February 22nd-24th Preliminary meetings with departments to discuss budget issues
March 2nd Departments submit requested budgets to Finance
March 20th & 22nd Budget Officer and staff meet to review requested budgets
April 3rd Board of County Commissioners selects next fiscal year goals and objectives
April 6th-May 7th Proposed budget document production
May 14th Proposed budget documents available to Budget Committee and staff
May 21st-25th Budget Committee discusses budget, meets with departments, approves proposed
budget with Budget Committee changes
June 18th Public hearing on approved budget, changes to approved budget are submitted,
Board of County Commissioners adopts budget with changes
Page 23
Introduction
Deschutes County, OREGON
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Page 24
Deschutes County, OREGON
Goals and Objectives
Summaries
* Budget figures as adjusted through 6/30/2012
Comparative Summary - All County Funds
FY 2010
Actual
FY 2011
Actual
FY 2012
Budget*
FY 2013
Adopted
Amount
Change
Percent
Change
RESOURCES
Beginning Net Working Capital $ 88,149,839 $ 81,327,537 $ 75,912,429 $ 73,571,504 $ (2,340,925) -3.1%
Property Tax - Current Year 25,339,836 25,584,012 24,313,872 25,205,355 891,483 3.7%
Property Tax - Prior Year 1,447,779 1,344,151 795,000 899,000 104,000 13.1%
Revenue - Excluding Property Tax 128,784,534 133,754,752 175,978,039 153,734,881 (22,243,158) -12.6%
Transfers In 20,635,452 27,199,416 21,819,563 22,809,420 989,857 4.5%
Total Revenues 176,207,601 187,882,331 222,906,474 202,648,656 (20,257,818) -9.1%
Total Resources 264,357,440 269,209,868 298,818,903 276,220,160 (22,598,743) -7.6%
REQUIREMENTS
Salaries 47,212,504 50,720,000 54,165,483 55,028,150 862,667 1.6%
Life & Long Term Disability 344,104 355,827 384,384 282,932 (101,452) -26.4%
Health & Dental Insurance 10,140,833 11,093,796 11,811,166 12,513,862 702,696 5.9%
FICA/Medicare 3,522,110 3,763,866 4,058,215 4,116,178 57,963 1.4%
PERS - Dept Charges Paid to PERS 5,859,536 6,202,475 7,441,790 7,513,469 71,679 1.0%
PERS - Dept Charges Paid to Reserve 1,606,362 917,444 - - - 0.0%
PERS - Reserve paid to PERS - - 1,800,000 1,800,000 - 0.0%
Unemployment Insurance 153,954 164,036 242,416 237,695 (4,721) -1.9%
Workers' Compensation 860,004 904,875 1,476,708 1,439,166 (37,542) -2.5%
Total Personnel Services 69,699,407 74,122,317 81,380,162 82,931,452 1,551,290 1.9%
Materials & Services 67,527,625 70,073,056 82,684,468 78,944,014 (3,740,454) -4.5%
Debt-Principal 6,442,443 7,396,875 36,175,051 11,388,995 (24,786,056) -68.5%
Debt-Interest 4,471,372 4,242,414 5,696,385 4,246,660 (1,449,725)-25.4%
Total Debt Service 10,913,815 11,639,289 41,871,436 15,635,655 (26,235,781) -62.7%
Capital Outlay 14,253,603 9,007,241 9,892,919 11,871,421 1,978,502 20.0%
Transfers Out 20,635,452 27,199,416 22,250,748 22,809,420 558,672 2.5%
Total Expenditures & Transfers 183,029,903 192,041,320 238,079,733 212,191,962 (24,336,481) -10.2%
Contingency - - 41,552,396 48,293,760 6,741,364 16.2%
Unappropriated Ending Fund Balance/
Reserve for Future Expenditure - - 19,186,774 15,734,438 (3,452,336) -18.0%
Total Requirements $ 183,029,903 $ 192,041,320 $ 298,818,903 $ 276,220,160 $ (22,598,743) -7.6%
Page 25
Deschutes County, OREGON
Summaries
1 Detail of interfund activity shown on Materials and Services schedule, page 35.
Taxes-property
$26,104,355
15.45%
Taxes-other
$3,097,624
1.83%
Intergovernmental
$83,647,817
49.52%
Fines and forfeitures
$1,081,484
0.64%
Charges for services
$17,932,425
10.62%Interest and rents
$3,142,234
1.86%
Other revenues
$10,314,418
6.11%
Licenses and permits
$781,920
0.46%
Transfers in
$22,809,420
13.50%
Estimated Revenues - $168,911,697
Estimated
Revenues
$168,911,697
61.15%
Beginning net
working capital
$73,571,504
26.64%
Interfund
activity₁
$33,736,959
12.21%
Fiscal Year 2013 - Resources
Total Adopted Budget $276,220,160
Page 26
Deschutes County, OREGON
Summaries
1 Detail of interfund activity shown on Materials and Services schedule, page 35.
Personnel services
$82,931,452
46.47%
Materials and
services
$45,207,055
25.33%Capital outlay
$11,871,421
6.65%
Debt service
$15,635,655
8.76%
Transfers out
$22,809,420
12.78%
Appropriations - $178,455,003
Appropriations
(Net of interfund
activity)
$178,455,003
64.61%
Contingency
$48,293,760
17.48%
Interfund activity₁
$33,736,959
12.21%
Unappropriated
ending fund
balance/ Reserve
for future
expenditures
$15,734,438
5.70%
Fiscal Year 2013 - Requirements
Total Adopted Budget $276,220,160
Page 27
Deschutes County, OREGON
Summaries
Major funds represent the significant activities of the County and include those County funds with revenues or expenditures,
excluding other financing sources and uses, exceeding 10% of revenues or expenditures of the total appropriated budget of the
fund type and at least 5% of the aggregate amount of all governmental and enterprise funds. Only four of the 96 budgeted
County funds qualify as major funds.
Fund balance (July 1, 2012) figures are equivalent to the beginning net working capital figures included on adjacent schedules.
Fund balance (June 30, 2013) figures are the combined total of contingency, unappropriated ending fund balance and reserve
for future expenditures included in other charts and schedules of this document.
₁ The fund balance increase in the Sheriff's Office Fund is a result of appropriating total estimated resources of two separate
taxing districts which contract with the County for services. Beginning fund balance is zero due to payments from the districts
being adjusted to actual expenditures.
₂ The Behavioral Health Fund has budgeted expenditures for resources received but not expended in FY 2012. These
expenditures, included in the FY 2013 budget, will provide better access to services for OHP clients.
₃The decrease in fund balance of the Road Fund reflects a transportation system project of $1.946 million included in the
beginning fund balance and reserved in the capital outlay expenditure category. Funding for aggregate & asphalt and
preservation/overlays, budgeted but unexpended in FY 2012, appears in the beginning fund balance and is appropriated in the
materials and services expenditure category for road projects in FY 2013.
Estimated Revenues, Expenditures and Changes in Fund Balances
Sheriff's Behavioral Special Debt
General Office Health Road Revenue Service
Fund Fund ₁Fund ₂Fund ₃Funds ₄Funds ₅
Revenue:
Property taxes 20,871,560$ -$ -$ -$ 643,000$ 4,589,795$
Other taxes 34,400 - - - 3,063,224 -
Licenses and permits 26,475 - 166,545 - 588,900 -
Intergovernmental 2,968,841 37,003,318 8,788,504 12,171,159 21,919,578 251,417
Charges for services 1,406,647 - 88,482 21,000 5,256,575 969,959
Fines,forfeitures, and
assessments 440,200 - - - 641,284 550,000
Interfund payments 103,145 - 5,419,527 1,595,000 1,952,479 -
Non-operating revenues 101,908 - 43,500 15,000 1,351,901 1,678,562
Other financing resources - - 2,580,951 731,872 17,263,483 5,017,911
Total estimated revenue 25,953,176 37,003,318 17,087,509 14,534,031 52,680,424 13,057,644
Expenditures:
Personnel services 8,831,460 25,373,792 11,165,114 5,365,202 21,535,274 -
Materials and services 4,594,152 5,442,573 6,594,235 9,438,662 26,506,793 6,400
Debt service - - - - 884,168 13,447,211
Capital outlay 28,700 462,158 100 2,037,300 2,226,700 -
Transfers out 13,071,052 - 204,000 275,000 7,428,437 -
Total expenditures 26,525,364 31,278,523 17,963,449 17,116,164 58,581,372 13,453,611
Net increase (decrease)
in Fund balance (572,188) 5,724,795 (875,940) (2,582,133) (5,900,948) (395,967)
Percentage increase
(decrease) in Fund balance (6.58%) 100.00% (26.38%) (54.71%) (18.94%) (30.25%)
Fund balance (July 1)8,700,000 - 3,320,968 4,719,551 31,149,933 1,309,100
Fund balance (June 30)8,127,812$ 5,724,795$ 2,445,028$ 2,137,418$ 25,248,985$ 913,133$
Major Governmental Funds Nonmajor Governmental
Page 28
Deschutes County, OREGON
Summaries
₄ The following special revenue funds contain the largest fund balance changes of the 53 funds represented in the aggregate
figures:
The County will continue to draw down reserves set aside in the PERS Reserve Fund. These reserves are intended to
reduce or absorb the impact of increasing rates with a $1.7 million reduction in fund balance in FY 2013.
Of revenues received in FY 2012, the OHP Mental Health Services Fund budgeted to expend approximately $1.7 million in
FY 2013 on services and a potential refund of revenues based on a future audit.
₅Collections of prior year property taxes exceeded budget in the two previous fiscal years. In FY 2013, the County's general
obligation bond funds have budgeted to utilize those funds, reducing the ending fund balances. In addition, one of the general
obligation bonds will mature in FY 2013.
₆The Jail Project and Campus Improvement Funds include expenditures of the beginning fund balances for these projects.
7 Solid Waste activities budgeted for FY 2013 account for the majority of decrease in fund balance. A rock removal project, road
improvements, a trailer bay and gas extraction wells are budgeted at $1,650,000 in the Solid Waste Capital Project Fund. In
the Landfill Closure Fund, installation of ground water monitoring wells is budgeted at $400,000.
8 The effect of utilizing General Fund transfers received in FY 2012 to reduce rates charged to County departments is reflected
in a decrease in fund balances for the Building Services, Administrative Services, Board of Commissioners, Finance, Legal,
Personnel and Information Technology funds. Utilizing reserves from the Health Benefits Trust Fund of $1.5 million to
minimize increases in department charges accounts for the majority of the fund balance decrease in the combined Internal
Service Funds.
Estimated Revenues, Expenditures and Changes in Fund Balances
Funds Total
Capital Total Internal Total Governmental
Project Governmental Enterprise Service Proprietary & Proprietary
Funds ₆Funds Funds 7 Funds 8 Funds Funds
Revenue:
Property taxes -$ 26,104,355$ -$ -$ -$ 26,104,355$
Other taxes - 3,097,624 - - - 3,097,624
Licenses and permits - 781,920 - - - 781,920
Intergovernmental 500,000 83,602,817 45,000 - 45,000 83,647,817
Charges for services - 7,742,663 7,915,921 3,275,800 11,191,721 18,934,384
Fines,forfeitures, and
assessments - 1,631,484 - - - 1,631,484
Interfund payments - 9,070,151 22,400 23,629,449 23,651,849 32,722,000
Non-operating revenues 18,000 3,208,871 814,631 112,550 927,181 4,136,052
Other financing resources 4,390,000 29,984,217 1,502,803 106,000 1,608,803 31,593,020
Total estimated revenue 4,908,000 165,224,102 10,300,755 27,123,799 37,424,554 202,648,656
Expenditures:
Personnel services - 72,270,842 2,688,150 7,972,460 10,660,610 82,931,452
Materials and services 701,000 53,283,815 4,517,819 21,142,380 25,660,199 78,944,014
Debt service - 14,331,379 1,304,276 - 1,304,276 15,635,655
Capital outlay 4,645,304 9,400,262 2,322,359 148,800 2,471,159 11,871,421
Transfers out 610,000 21,588,489 1,170,531 50,400 1,220,931 22,809,420
Total expenditures 5,956,304 170,874,787 12,003,135 29,314,040 41,317,175 212,191,962
Net increase (decrease)
in Fund balance (1,048,304) (5,650,685) (1,702,380) (2,190,241) (3,892,621) (9,543,306)
Percentage increase
(decrease) in Fund balance (57.92%) (11.08%) (40.22%) (11.95%) (17.25%) (12.97%)
Fund balance (July 1)1,809,872 51,009,424 4,232,937 18,329,143 22,562,080 73,571,504
Fund balance (June 30)761,568$ 45,358,739$ 2,530,557$ 16,138,902$ 18,669,459$ 64,028,198$
Proprietary Funds
Page 29
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2012
Beginning Net Working Capital
Department FY 2010
Actual
FY 2011
Actual
FY 2012
Budget*
FY 2013
Adopted
Amount
Change
Percent
Change
Health Benefits Trust Fund $ 17,894,797 $ 16,988,140 $ 15,500,000 $ 13,800,000 $ (1,700,000) -11.0%
PERS Reserve 10,628,344 12,481,624 12,925,000 11,390,000 (1,535,000) -11.9%
Behavioral Health Funds 5,342,533 7,195,802 7,816,871 9,412,990 1,596,119 20.4%
General Fund 6,775,995 9,677,699 7,300,000 8,700,000 1,400,000 19.2%
Road Funds 8,380,685 6,900,157 6,686,205 7,616,161 929,956 13.9%
Solid Waste Funds 11,432,846 6,224,360 4,020,253 3,504,766 (515,487) -12.8%
Project Development & Debt Rsv 3,668,240 2,842,791 3,375,000 2,953,581 (421,419) -12.5%
Internal Service Funds 2,841,160 2,282,731 2,596,896 2,529,143 (67,753) -2.6%
Public Health Funds 2,185,298 2,701,562 2,434,981 2,101,887 (333,094) -13.7%
Insurance Fund 2,669,291 2,374,541 2,100,000 2,000,000 (100,000) -4.8%
Capital Projects Funds 9,146,403 4,098,618 2,655,926 1,809,872 (846,054) -31.9%
General County Projects 835,694 1,407,183 2,860,000 1,400,000 (1,460,000) -51.0%
Debt Service Funds 904,909 1,150,799 1,138,641 1,309,100 170,459 15.0%
Community Justice - Juvenile 1,200,041 1,039,997 1,101,374 1,010,415 (90,959) -8.3%
Fair & Expo Funds 696,645 324,430 681,000 728,171 47,171 6.9%
Community Development Funds 1,560,876 1,443,137 1,019,187 631,415 (387,772) -38.0%
Adult Parole & Probation 487,674 728,649 560,000 570,000 10,000 1.8%
Children & Families Commission 668,626 635,340 467,111 511,994 44,883 9.6%
Sheriff's Funds 351,536 324,775 125,000 199,124 74,124 59.3%
All Other Funds 478,245 505,202 548,984 1,392,885 843,901 153.7%
Total $ 88,149,839 $ 81,327,537 $ 75,912,429 $ 73,571,504 $ (2,340,925) -3.1%
Page 30
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2012
Intergovernmental Revenues
Department FY 2010
Actual
FY 2011
Actual
FY 2012
Budget*
FY 2013
Adopted
Amount
Change
Percent
Change
Sheriff's Funds $ 27,908,163 $ 29,404,709 $ 36,533,516 $ 37,203,318 $ 669,802 1.8%
Behavioral Health Funds 12,669,126 14,835,074 14,079,089 16,901,400 2,822,311 20.0%
Road Department 11,070,664 12,243,843 14,456,203 12,171,159 (2,285,044) -15.8%
Public Health Funds 4,113,886 4,496,150 4,189,130 4,325,262 136,132 3.2%
Adult Parole & Probation 3,227,864 3,047,569 3,121,228 3,000,923 (120,305) -3.9%
Natural Resource Protection 918,369 1,261,767 2,921,325 2,415,492 (505,833) -17.3%
General Fund, Non-Departmental 1,845,152 1,942,849 1,824,913 1,834,823 9,910 0.5%
Children & Families Commission 1,534,757 1,696,597 1,573,340 1,208,741 (364,599) -23.2%
General Fund, Assessor 729,836 701,891 665,500 720,626 55,126 8.3%
Video Lottery 484,812 510,732 500,000 600,000 100,000 20.0%
Special Transportation 456,412 621,144 338,062 500,000 161,938 47.9%
Capital Project Funds 997,898 142,780 500,000 500,000 - 0.0%
Community Justice - Juvenile 456,080 373,398 317,498 465,347 147,849 46.6%
County School 1,078,279 979,574 689,554 395,750 (293,804) -42.6%
Full Faith & Credit, 2008 254,196 255,166 280,791 251,417 (29,374) -10.5%
Park Acquisition & Development 208,411 194,650 200,000 200,000 - 0.0%
Law Library 240,958 260,675 200,000 200,000 - 0.0%
General Fund, Finance/Tax 171,888 168,768 170,000 170,000 - 0.0%
General Fund, District Attorney 351,014 259,902 277,469 163,494 (113,975) -41.1%
Community Development 237,005 287,661 252,700 128,600 (124,100) -49.1%
Victims' Assistance 125,844 127,299 125,844 127,193 1,349 1.1%
GIS Dedicated 119,539 107,127 83,500 35,374 (48,126) -57.6%
Federal Forest Title III 272,567 245,641 154,254 - (154,254) -100.0%
Grant Projects 24,373 7,676 - - - 0.0%
Other 201,243 445,027 100,039 128,898 28,859 28.8%
Total $ 69,698,336 $ 74,617,669 $ 83,553,955 $ 83,647,817 $ 93,862 0.1%
Activities
Local Government Payments $ 28,985,269 $ 30,767,554 $ 37,668,507 $ 38,135,255 $ 466,748 1.2%
State Payments/Shared Revenue 18,305,792 20,183,877 21,693,152 23,387,562 1,694,410 7.8%
State Grants 12,794,063 13,869,967 13,583,627 14,235,503 651,876 4.8%
Federal Grants 2,353,491 2,978,698 4,662,427 4,024,292 (638,135) -13.7%
State Payment in lieu 2,961,989 2,781,694 2,855,659 2,748,556 (107,103) -3.8%
Federal Payments 3,733,702 3,475,526 2,543,070 575,826 (1,967,244) -77.4%
Federal Payment in lieu 467,230 471,913 471,913 471,823 (90) 0.0%
Local-School Districts 96,800 88,440 75,600 69,000 (6,600) -8.7%
Total $ 69,698,336 $ 74,617,669 $ 83,553,955 $ 83,647,817 $ 93,862
0.1%
Page 31
Deschutes County, OREGON
Summaries
₁ Includes revenue generated by health insurance premiums from insureds covered under the County's health plan,
cleaning and maintenance from lessees, vending machines, telephone usage and skid car training.
* Budget figures as adjusted through 6/30/2012
Charges for Services
FY 2010 FY 2011 FY 2012 FY 2013 Amount Percent
Department Actual Actual Budget* Adopted Change Change
Solid Waste 6,420,116$ 6,430,736$ 6,494,000$ 6,494,000$ -$ 0.0%
Community Development 3,229,446 2,488,472 2,637,455 2,750,086 112,631 4.3%
Health Benefits Trust 2,176,522 2,780,796 2,440,000 2,730,000 290,000 11.9%
Fair and Expo Funds 983,650 1,359,120 1,389,081 1,419,582 30,501 2.2%
General Fund, Clerk 1,563,938 1,466,489 1,435,155 1,346,647 (88,508) -6.2%
Public Health Funds 590,574 1,227,030 1,211,117 1,249,550 38,433 3.2%
Road Funds 628,384 548,492 487,000 455,200 (31,800) -6.5%
Building Services 254,343 326,160 355,396 390,504 35,108 9.9%
GIS Dedicated 281,213 304,498 297,000 280,500 (16,500) -5.6%
Community Justice - Juvenile 219,222 187,463 158,690 182,350 23,660 14.9%
Deschutes County Comm System 237,838 223,345 202,504 176,239 (26,265) -13.0%
Behavioral Health Funds 247,078 150,187 144,507 104,232 (40,275) -27.9%
County Clerk Records 99,753 106,461 99,000 92,000 (7,000) -7.1%
Insurance 141,169 46,414 44,550 78,550 34,000 76.3%
Victims' Assistance 27,327 23,781 25,200 40,000 14,800 58.7%
General Fund, Assessor 24,545 22,555 28,000 28,000 - 0.0%
Adult Parole and Probation 37,055 28,862 28,100 27,000 (1,100) -3.9%
General Fund, District Attorney 25,016 19,120 21,000 21,000 - 0.0%
All Other Funds 146,152 202,651 75,539 66,985 (8,554) -11.3%
Total Charges for Services 17,333,341$ 17,942,632$ 17,573,294$ 17,932,425$ 359,131$ 2.0%
Activities
Sanitation (Solid Waste)6,393,553$ 6,408,452$ 6,472,000$ 6,472,000$ -$ 0.0%
Other ₁3,017,365 3,682,443 3,043,227 3,395,761 352,534 11.6%
General government 3,095,632 2,956,471 2,915,145 2,774,765 (140,380) -4.8%
Public safety 2,386,621 2,337,089 2,521,041 2,617,885 96,844 3.8%
Culture, Recreation (Fair and Expo)977,793 1,333,061 1,382,274 1,415,182 32,908 2.4%
Health 1,461,877 1,224,116 1,228,607 1,245,832 17,225 1.4%
Streets, Highways 500 1,000 11,000 11,000 - 0.0%
Total Charges for Services 17,333,341$ 17,942,632$ 17,573,294$ 17,932,425$ 359,131$ 2.0%
Page 32
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2012
Other Revenues
FY 2010 FY 2011 FY 2012 FY 2013 Amount Percent
Department Actual Actual Budget* Adopted Change Change
North County Services Building -$ -$ -$ 3,500,000$ 3,500,000$ 100.0%
Jail Project Debt Service - - 3,000,000 3,000,000 - 0.0%
Project Development & Debt Rsv 49,990 54,182 50,000 1,750,000 1,700,000 3400.0%
Humane Society of Redmond 409,434 196,058 800,000 750,000 (50,000) -6.3%
LID Debt Service Funds 203,299 193,605 618,000 550,000 (68,000) -11.0%
La Pine Industrial 12,925 14,962 916,000 216,000 (700,000) -76.4%
Road 303,631 218,649 181,000 193,600 12,600 7.0%
Newberry Neighborhood 263,865 80,000 120,000 120,000 - 0.0%
Bethlehem Inn - - 2,801,827 100,592 (2,701,235) -96.4%
Deschutes County Fair 53,717 41,929 52,500 52,259 (241) -0.5%
Solid Waste Funds 494,633 450,832 5,222,734 45,000 (5,177,734) -99.1%
Economic Development 66,229 26,667 26,667 26,667 - 0.0%
Jail Project - 600,000 - - - 0.0%
Full Faith & Credit 03/Ref 2012 - - 21,894,823 - (21,894,823) -100.0%
Fair and Expo Center 3,300 - 86,546 - (86,546) -100.0%
Local Improvement District 54,616 - - - - 0.0%
Secure Treatment Facility 1,317,162 - - - - 0.0%
All Other Funds 75,343 114,965 29,130 10,300 (18,830) -64.6%
Total Other Revenues 3,308,144$ 1,991,849$ 35,799,227$ 10,314,418$ (25,484,809)$ -71.2%
Activities
Bond Issuance 1,315,162$ -$ 27,174,103$ 5,200,000$ (21,974,103)$ -80.9%
Land sales 18,765 30,193 4,000,000 3,300,000 (700,000) -17.5%
Loan repayments 1,115,590 445,865 820,000 770,000 (50,000) -6.1%
Road assessment payments 257,915 193,605 618,000 550,000 (68,000) -11.0%
Equipment and material sales 325,561 482,812 211,000 238,600 27,600 13.1%
Grants-Private 59,878 9,931 2,802,327 103,092 (2,699,235) -96.3%
Land sale contract payments 129,143 100,578 92,867 92,667 (200) -0.2%
Fair sponsorship 52,150 41,929 52,500 52,259 (241) -0.5%
Donations 33,980 46,936 28,430 7,800 (20,630) -72.6%
Loan proceeds - 640,000 - - - 0.0%
Total Other Revenues 3,308,144$ 1,991,849$ 35,799,227$ 10,314,418$ (25,484,809)$ -71.2%
Page 33
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2012
Personnel Services
(Salaries and Benefits)
Distribution of Personnel Services
Sheriff's Funds, 31%
Behavioral Health, 13%
General Fund, 11%
Internal Service Funds, 9%Public Health Funds, 8%
Road, 6%
Community Justice ‐Juvenile, 6%
Adult Parole & Probation, 4%
Community Development, 4%
PERS Reserve, 2%
Solid Waste , 2%
Fair & Expo Funds, 1%
All Other Funds, 3%
Department
FY 2010
Actual
FY 2011
Actual
FY 2012
Budget*
FY 2013
Adopted
Amount
Change
Percent
Change
Sheriff's Funds $ 21,539,498 $ 23,098,863 $ 25,443,488 $ 25,503,785 $ 60,297 0.2%
Behavioral Health 7,483,656 8,974,526 10,428,186 11,165,114 736,928 7.1%
General Fund 7,748,024 8,129,284 8,338,414 8,831,460 493,046 5.9%
Internal Service Funds 6,437,275 6,817,021 7,161,484 7,463,792 302,308 4.2%
Public Health Funds 4,397,877 5,959,356 6,313,786 6,422,143 108,357 1.7%
Road 5,302,283 5,571,742 5,615,323 5,365,202 (250,121) -4.5%
Community Justice - Juvenile 5,149,279 4,893,896 5,109,069 5,075,017 (34,052) -0.7%
Adult Parole & Probation 2,871,561 2,973,970 3,168,688 3,069,918 (98,770) -3.1%
Community Development 3,881,860 2,863,193 2,917,101 2,999,877 82,776 2.8%
PERS Reserve - - 1,800,000 1,800,000 - 0.0%
Solid Waste 1,735,389 1,626,788 1,671,598 1,733,321 61,723 3.7%
Fair & Expo Funds 952,031 978,940 966,824 954,829 (11,995) -1.2%
All Other Funds 2,200,673 2,234,738 2,446,201 2,546,994 100,793 4.1%
Total Personnel Services $ 69,699,407 $ 74,122,317 $ 81,380,162 $ 82,931,452 $ 1,551,290 1.9%
Page 34
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2012
Materials and Services
FY 2010 FY 2011 FY 2012 FY 2013 Amount Percent
Department Actual Actual Budget* Adopted Change Change
Health Benefit Trust 13,667,841$ 15,312,779$ 17,899,070$ 16,906,632$ (992,438)$ -5.5%
Behavioral Health Funds 8,206,716 10,929,998 11,771,286 15,414,036 3,642,750 31.0%
Road Funds 9,483,264 9,861,448 11,971,304 10,439,080 (1,532,224) -12.8%
Sheriff's Funds 5,747,707 5,608,355 6,374,898 6,024,175 (350,723) -5.5%
General Fund 4,004,360 4,329,273 4,420,253 4,594,152 173,899 3.9%
Solid Waste Funds 4,947,957 2,888,207 3,436,000 3,206,942 (229,058) -6.7%
Transient Room Tax Funds 2,858,847 3,029,757 3,274,680 2,949,680 (325,000) -9.9%
Natural Resource Protection 945,222 1,270,958 2,968,942 2,256,341 (712,601) -24.0%
Internal Service Funds 2,154,422 1,926,963 2,348,465 2,166,758 (181,707) -7.7%
Insurance 2,146,957 1,996,559 2,494,425 2,068,990 (425,435) -17.1%
Public Health Funds 2,179,476 2,285,976 2,357,717 1,961,059 (396,658) -16.8%
Children & Families Commission 1,685,446 1,823,055 1,686,979 1,475,997 (210,982) -12.5%
Community Development Funds 1,447,897 1,232,484 1,573,120 1,323,497 (249,623) -15.9%
Fair & Expo Funds 1,105,630 1,254,639 1,520,702 1,213,252 (307,450) -20.2%
Community Justice - Juvenile 1,332,971 1,283,635 1,219,733 1,193,960 (25,773) -2.1%
All Other Funds 5,612,912 5,038,970 7,366,894 5,749,463 (1,617,431) -22.0%
Total Materials and Services 67,527,625$ 70,073,056$ 82,684,468$ 78,944,014$ (3,740,454)$ -4.5%
Less Interfund Activity:
Health Benefits Trust Premiums 10,479,809 11,407,042 12,015,711 12,795,000 779,289 6.5%
Internal Service Fund Charges 7,201,736 7,798,868 7,798,868 8,368,825 569,957 7.3%
Behavioral Health Contracts 3,026,061 4,240,972 4,449,689 5,292,527 842,838 18.9%
Insurance 1,950,632 1,890,884 2,467,175 2,439,624 (27,551) -1.1%
Road Contracts 1,578,195 1,627,849 1,582,000 1,595,000 13,000 0.8%
PERS Debt Service Fund 832,468 880,432 904,553 969,959 65,406 7.2%
Interfund Grants 746,914 655,243 706,835 826,367 119,532 16.9%
Other Interfund Contracts 572,264 669,931 600,502 513,015 (87,487) -14.6%
Interfund Rents 484,060 464,457 459,347 462,951 3,604 0.8%
Sheriff's Office Contracts 321,125 356,206 372,329 428,691 56,362 15.1%
PERS Reserve Fund 1,713,966 979,588 - - - 0.0%
Interfund Vehicle Leases 230,400 238,006 - - - 0.0%
Interfund Loans 1,264,035 52,210 100,000 45,000 (55,000) -55.0%
Total Interfund Charges 30,401,665 31,261,688 31,457,009 33,736,959 2,279,950 7.3%
Materials and Services
(Net of Interfund Activity)37,125,960$ 38,811,368$ 51,227,459$ 45,207,055$ (6,020,404)$ -11.8%
Page 35
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2012
Capital Outlay
FY 2010 FY 2011 FY 2012 FY 2013 Amount Percent
Department Actual Actual Budget* Adopted Change Change
Operating Funds
Road 1,312,567$ 91,179$ 1,236,691$ 2,037,300$ 800,609$ 64.7%
Sheriff's Office 649,515 1,181,363 664,823 462,158 (202,665) -30.5%
Internal Service Funds 42,845 119,396 109,600 148,600 39,000 35.6%
Solid Waste 52,897 129,042 202,000 83,000 (119,000) -58.9%
Public Health 26,414 5,432 131,500 65,000 (66,500) -50.6%
General Fund 48,934 300,266 286,850 28,700 (258,150) -90.0%
Behavioral Health - 238,501 390,000 100 (389,900) -100.0%
GIS Dedicated - - 8,700 100 (8,600) -98.9%
Health Benefits Trust - 108,169 200 100 (100) -50.0%
Other Operating Funds 50,443 - 67,147 29,659 (37,488) -55.8%
Total Operating Funds 2,183,615 2,173,348 3,097,511 2,854,717 (242,794) -7.8%
Capital Project Funds
North County Services Building - - 198,337 3,300,000 3,101,663 1563.8%
Jail Project 248,432 164,405 855,292 679,967 (175,325) -20.5%
Sisters Health Clinic - - 400,000 515,237 115,237 28.8%
Campus Improvement - - 631,000 150,000 (481,000) -76.2%
Local Improvement District - - 100 100 - 0.0%
Jamison Acquisition and Remodel - - 199,279 - (199,279) -100.0%
Secure Treatment Facility 639,400 1,007,396 - - - 0.0%
OSP/911 Building 6,652,745 612,730 - - - 0.0%
Total Capital Project Funds 7,540,577 1,784,531 2,284,008 4,645,304 2,361,296 103.4%
Reserve Funds
Solid Waste Funds 3,891,348 3,174,866 1,601,000 2,050,100 449,100 28.1%
Project Development and Debt Svc - 1,402,013 1,000,000 1,000,000 - 0.0%
General Capital Reserve - - 500,000 500,000 - 0.0%
Road Building and Equipment 307,969 160,250 925,000 291,000 (634,000) -68.5%
Vehicle Maint and Replacement 219,614 128,511 250,000 250,000 - 0.0%
Fair and Expo Center 73,933 - 75,100 175,000 99,900 133.0%
A and T Reserve - - 100,000 100,000 - 0.0%
Public Health Reserve - - 100 100 - 0.0%
Total Reserve Funds 4,492,864 4,865,640 4,451,200 4,366,200 (85,000) -1.9%
Other
County Clerk Records 11,547 - 100 5,000 4,900 4900.0%
General County Projects 25,000 183,722 60,000 100 (59,900) -99.8%
Newberry Neighborhood - - 100 100 - 0.0%
Total Other 36,547 183,722 60,200 5,200 (59,900) -91.4%
Total Capital Outlay 14,253,603$ 9,007,241$ 9,892,919$ 11,871,421$ 1,978,502$ 20.0%
Page 36
Deschutes County, OREGON
Summaries
Page 37
Deschutes County, OREGON
Summaries
Fund Descriptions
General Fund
General (001) – accounts for the financial operations of the County which are not accounted for in
any other fund. Principal sources of revenues are property taxes and revenues from the State of
Oregon and Federal government. Expenditures are primarily for general government activities
such as assessment, taxation, district attorney, and county clerk.
Special Revenue Funds
Economic Development (105) – interfund transfer, loan repayment, and interest revenues for loans
and grants to business entities and not-for-profits.
Court Technology Reserve (111) – transfers from General Fund for upgrades to Video Arraignment
equipment.
Assessment & Taxation Reserve (114) – available resources and interest revenues for the upgrade
or replacement of the assessment and taxation system for the County’s property tax activities.
Grant Projects (120) – grant funding for local programs as designated by the grantor.
Justice Court (123) – transfer from General Fund for operation of a justice court.
La Pine Industrial (125) – proceeds from land sales and lease payments for industrial development
in the La Pine Industrial Park.
Bethlehem Inn (128) – transfers from reserve funds, lease and grant revenue for the purchase and
upgrade of a facility for the homeless.
Humane Society of Redmond (129) – loan from reserve fund of Solid Waste (611) to make loans to
the Humane Society of Redmond, and loan repayment revenue to pay to reserve fund on borrowing.
Park Acquisition & Development (130) – apportionment from the State of Oregon from recreational
vehicle fees.
Park Development Fees (132) – fees paid by developers in lieu of land donation for park
development.
PERS Reserve (135) – prior to FY 2012 county operating funds and departments contributed funds
to establish this reserve for increases in the PERS rate and payment of PERS charges. In FY 2012
PERS rates increased substantially and the PERS Reserve Fund began transferring funds back to
departments to cover the increases.
Project Development & Debt Reserve (140) – proceeds from county land sales and leases for
acquisition of real property for use by the County.
General County Projects (142) – transfer from General Fund, property taxes and interfund rents for
general county capital projects.
General Capital Reserve (143) – transfer from General Fund and interest on investments to
accumulate resources for building remodel and major maintenance of county buildings.
County School (145) – local taxes and federal forest receipts for education.
Special Transportation (150) – state grants for transportation.
Page 38
Deschutes County, OREGON
Summaries
Taylor Grazing (155) – federal funds administered by State of Oregon for rangeland improvement.
Transient Room Tax (160) – lodging tax for county services and promotion of tourism.
Video Lottery (165) – state video lottery apportionment for grants promoting economic
Development and transfer from General Fund.
Welcome Center (170) – lodging taxes for recreation advertising.
Property Management Operations (200) – rents for assistance with industrial development and
management of county’s real property.
Foreclosed Land Sales (205) – land sale proceeds for supervision and maintenance of properties
acquired through tax foreclosure.
Liquor Enforcement (208) – allocation of state funds for enforcement of liquor laws.
Victims’ Assistance (212) – transfers from county funds, fees, and grants for providing assistance to
crime victims.
Law Library (215) – fines and fees for maintenance of the law library.
County Clerk Records (218) – fees for upgrading storage and retrieval systems.
Children & Families Commission (220) – transfer from General Fund, federal and state grants for
family and children programs.
Community Justice-Juvenile (230) – transfer from General Fund, state grants and payments, and
fees for response to juvenile programs within the county.
Sheriff’s Asset Forfeiture (235) – proceeds from sale of assets forfeited in state and federal court for
law enforcement programs.
Court Facilities (240) – fines and fees to provide security in the court building.
Deschutes County Communication System (245) – contract revenue for radio system for public
safety organizations of Deschutes County.
Sheriff’s Office (255) – revenues pursuant to intergovernmental agreements with Countywide and
Rural Law Enforcement Districts used for public safety, including the operation of the correctional
facility.
Communications System Reserve (256) – revenues from Countywide and Rural Law Enforcement
Districts for the upgrade or replacement of the communications system.
Public Health (259) – fees for services, state grants and General Fund transfer for community wide
health care.
HealthyStart-Prenatal (260) –state grants for comprehensive prenatal care for low-income women
and their infants.
Public Health Department Reserve (261) – transfer from Public Health (259), made in 2007, and
Page 39
Deschutes County, OREGON
Summaries
interest on investments for reserve to enable sustained response to significant public health events.
OHP-Mental Health Services (270) – state grant for mental health services.
Behavioral Health (275) – fees for services, federal and state grants for mental health services and
counseling.
Acute Care Services (276) – state grant funds for acute care services to the mentally ill.
OHP- Alcohol/Drug Services (280) – Oregon Health Plan for alcohol and drug abuse treatment.
Code Abatement (290) – monies for enforcement of county solid waste and sanitation codes.
Community Development (295) – fees, charges for services and General Fund transfer for planning,
building safety, education and public services.
CDD-Groundwater Partnership (296) – transfers for maintenance of water quality and open space
and fees to developers for the protection of groundwater, including rebates for replacement of septic
systems.
Newberry Neighborhood (297) – proceeds from land sales and grants for maintenance of water
quality and open space.
GIS (Geographic Information Systems) Dedicated (305) – state grant, recording fees and sales for
map data system.
Road (325) – state gas tax apportionment and federal forest receipts for public roads and highways.
Natural Resource Protection (326) – grants for the control of noxious weeds and promotion of
healthy forests.
Federal Forest Title III (327) – federal monies for grants related to National Forest activities in
Deschutes County.
Surveyor (328) – fees for survey measurements, plat reviews and document filing.
Public Land Corner Preservation (329) – fees for maintaining permanent monuments of survey
corner positions.
Road Building & Equipment (330) – transfers from Road Fund for capital asset purchases.
Road Improvement Reserve (335) – fees for future infrastructure requirements.
Countywide Transportation System Development Charges Improvement Fee (336) – fees from
developers and builders for upgrades and expansion of county road infrastructure.
Vehicle Maintenance & Replacement (340) – transfers from county funds and departments for
vehicle repair and replacement.
Dog Control (350) – transfer from General Fund, licenses, fees and donations for animal control.
Adult Parole & Probation (355) –State Department of Corrections and interfund grants, transfer
from General Fund, charges for services for operation of county justice program.
Law Enforcement District-Countywide (District #1) (701) – property taxes, charges for services,
Page 40
Deschutes County, OREGON
Summaries
federal and state grants for public safety, countywide, including the operation of the correctional
facility.
Law Enforcement District-Rural (District #2) (702) – property taxes, charges for services, federal
and state grants for public safety in rural areas.
Law Enforcement District-Countywide Capital Reserve (703) – transfer from the Law Enforcement
District-Countywide Fund (701) for major capital purchases.
Law Enforcement District-Rural Capital Reserve (704) – transfer from the Law Enforcement
District-Rural Fund (702) for major capital purchases.
Deschutes County 9-1-1 County Service District (705) – property taxes, charges for services and
grants for operations of countywide emergency call center.
Deschutes County 9-1-1 County Service District New Facility Property (706) – transfer from
Deschutes County 9-1-1 CSD (705) for personal property installed in new facility. (Occupancy –
August 2010) Fund inactivated as of June 30, 2011.
Deschutes County 9-1-1 County Service District Equipment Reserve (710) – funds transferred from
Deschutes County 9-1-1 CSD (705) for capital asset requirements.
Sunriver Service District (715) – property taxes and fees for law enforcement and fire services with-
in the district’s boundaries.
Sunriver Service District Reserve (716) – funds transferred from Sunriver Service District (715) for
capital asset requirements.
Extension & 4-H Service District (720) – property taxes for Oregon State University’s extension
service programs.
Extension & 4-H Service District Reserve (721) – transfer from Extension & 4-H Service District
(720) for building expansion and remodel.
Black Butte Ranch Service District (761) – property taxes and fees for security services and law
enforcement within the district’s boundaries.
Capital Projects Funds
Local Improvement District (430) – collections on unbonded liens and bond sales to improve roads
and streets for benefited properties.
Jail Project (456) – loan from Law Enforcement District-Countywide Capital Reserve (703) for the
planning of the jail project.; transfers from General County Projects Fund (142) and the Jamison
Acquisition & Remodel Fund (457).
Jamison Acquisition & Remodel (457) – bond proceeds, received in FY 2009, and interfund transfer
to purchase real property and produce a functional county facility. Remaining funds transferred to
the Jail Project Fund (456).
OSP Building (458) – proceeds from a bond issue, received in FY 2009, to fund construction of an
office building. The ground floor is occupied by the Oregon State Police. (Occupancy – July 2010)
Fund inactivated as of June 30, 2011.
Page 41
Deschutes County, OREGON
Summaries
Secure Treatment Facility (459) –bonds proceeds, received in FY 2010, and grants to construct a
building adjacent to the County’s public safety campus. (Occupancy – December 2010) Fund
inactivated as of June 30, 2011.
9-1-1 Building (460) – proceeds from a bond issue, received in FY 2009, to fund construction of an
office building. The second floor is occupied by Deschutes County 9-1-1. (Occupancy – August 2010)
Fund inactivated as of June 30, 2011.
North County Services Building (462) – interfund transfers and bond proceeds for preparation of
facility in the north county area.
Campus Improvement (463) – transfer from OSP Building Fund (458), made in FY 2010, for major
improvements and remodel activity to county properties.
Sisters Health Clinic (464) – federal grant for construction of a school based health clinic in Sisters,
Oregon.
Debt Service Funds
LID 2005 (523) – collection of special assessment liens for the debt service on special assessment
bonds. Last bond payment issued May 19, 2011. Fund inactivated as of June 30, 2011.
LID 2007 (524) – collection of special assessment liens for the debt service on special assessment
bonds.
LID 2009 (525) – collection of special assessment liens for the debt service on special assessment
bonds.
CDD Building Full Faith & Credit, Refund Series 2004 (530) – funds transferred from Community
Development (295) for debt service on bonds issued to construct the community development
building.
County Buildings Full Faith & Credit, 2003 (535) – funds transferred from departments, and lease
revenue from state agencies, for debt service on bonds issued for building, remodel and acquisition
of office buildings and communication system.
Remodel/Land Full Faith & Credit, 2005 (536) – funds transferred from departments for debt
service on bonds issued to finance purchase of land, building remodel, and ADA compliance
projects.
OSP/911 Full Faith & Credit, 2008 (538) – long term operating leases for debt service on bonds
issued for new office building.
Jamison Building Full Faith & Credit, 2009A (539) – available resources and funds transferred
from the General Fund for debt service on bonds issued for real property and office building.
HHS/BJCC Full Faith & Credit Refunding Series 2005 (540) – interfund transfers for debt service
on bonds issued for new construction and building remodel of facilities for use by Public and
Behavioral Health Departments.
Secure Treatment Facility Full Faith & Credit, 2010 (541) – lease payments and remaining
resources from capital project fund for debt service on bonds issued to build a secure treatment
facility.
North County Services Building Full Faith & Credit, 2012 (542) – lease payments for debt service
Page 42
Deschutes County, OREGON
Summaries
on bonds anticipated to be issued for a building in the Redmond area.
Jail Project Debt Service (556) – proceeds from the sale of county owned land for the jail
expansion project.
Public Safety 1998/2002 General Obligation (560) – property taxes for debt service on bonds issued
to build the public safety complex.
PERS Series 2002 & 2004 Debt Service (575) – transfers from operating funds for debt service on
bonds issued to fund pension liability.
Fair and Expo General Obligation (590) – property taxes for debt service on bonds issued to build a
fair and expo center.
Bend Library County Service District General Obligation (731) – property taxes for debt service on
bonds issued to build a public library in Bend.
Redmond Library County Service District General Obligation (741) – property taxes for debt service
on bonds issued to remodel building for use as a public library in Redmond. Last bond payment due
June 1, 2012. Fund will be inactivated June 30, 2012.
Sunriver Library County Service District General Obligation (751) – property taxes for debt service
on bonds issued to build a public library in Sunriver.
Enterprise Funds
RV Park (601) – interfund transfer and charges for space rentals for the operation and maintenance
of the county’s recreational vehicle park and debt service.
Solid Waste (610, 611, 612, 613, 614, 615) – fees and charges for services for the operation,
maintenance and closure of the county’s sanitary landfill and transfer stations.
Fair & Expo Center (617, 618, 619) – fees, and transfers for the operation of a fair and expo center,
annual county fair and debt service.
Internal Service Funds
Building Services (620) – interfund charges for custodial, repairs and maintenance and related
activities for county facilities.
Administrative Services (625) – interfund charges for services provided by county administration.
Board of County Commissioners (628) – interfund charges for services provided by the Board of
County Commissioners.
Finance (630) – interfund charges for services provided by Finance Department.
Legal (640) – interfund charges for services provided by Legal Department.
Personnel (650) – interfund charges for services provided by Personnel Department.
Information Technology (660) – interfund charges for services provided by IT Department.
Information Technology Reserve (661) – interfund charges for future technology improvements.
Insurance (670) – interfund charges for non-medical/non-dental insurance coverage.
Health Benefits Trust (675) – interfund charges for medical/dental health insurance.
Page 43
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 73,571,504 8,700,000 225,000 51,707 535,000
Property Tax - Current Year 25,205,355 20,191,560 ---
Property Tax - Prior Year 899,000 680,000 ---
Revenue (excl. prop. taxes)153,734,881 5,081,616 27,667 - 1,500
Transfers In 22,809,420 - 47,333 32,000 -
Total Revenues 202,648,656 25,953,176 75,000 32,000 1,500
Total Resources 276,220,160 34,653,176 300,000 83,707 536,500
REQUIREMENTS
Salaries 55,028,150 6,060,173 - - -
Life & Long Term Disability 282,932 31,383 - - -
Health & Dental Insurance 12,513,862 1,447,068 - - -
FICA/Medicare 4,116,178 451,461 - - -
PERS 9,313,469 744,842 - - -
Unemployment Insurance 237,695 26,761 - - -
Workers' Compensation 1,439,166 69,772 - - -
Personnel Services 82,931,452 8,831,460 - - -
Materials & Services 78,944,014 4,594,152 300,000 32,000 -
Debt Principal 11,388,995 - - - -
Debt Interest 4,246,660 ----
Total Debt Service 15,635,655 - - - -
Capital Outlay 11,871,421 28,700 - - 100,000
Transfers Out 22,809,420 13,071,052 - - 89,577
Total Exp. & Transfers 212,191,962 26,525,364 300,000 32,000 189,577
Contingency 48,293,760 8,127,812 - - -
Unapprop Ending Fund Bal / Reserve
for Future Expenditures 15,734,438 - - 51,707 346,923
Total Requirements 276,220,160 34,653,176 300,000 83,707 536,500
FTE Change (18.05)----
FTE - FY 2013 808.40 93.05 - - -
FTE - FY 2012 826.45 93.05 - - -
FY 2012 Budget As Revised 298,818,903 32,204,407 300,000 56,707 393,000
Inc (Dec) from FY 2012 (22,598,743) 2,448,769 - 27,000 143,500
TOTAL
Assessment
and Taxation
Reserve
(114)
Court
Technology
Reserve
(111)
Economic
Development
Fund
(105)
General
(001)
General Fund Special Revenue Funds
Page 44
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 6,000 77,000 - (2,710,000) -
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)- 1,650 225,920 125,000 795,000
Transfers In - 579,636 - 2,710,000 -
Total Revenues - 581,286 225,920 2,835,000 795,000
Total Resources 6,000 658,286 225,920 125,000 795,000
REQUIREMENTS
Salaries - 274,840 - - -
Life & Long Term Disability - 1,415 - - -
Health & Dental Insurance - 75,430 - - -
FICA/Medicare - 20,804 - - -
PERS - 34,230 - - -
Unemployment Insurance - 1,140 - - -
Workers' Compensation - 3,130 - - -
Personnel Services - 410,989 - - -
Materials & Services 6,000 196,120 225,920 - 45,000
Debt Principal - - - - 750,000
Debt Interest ---125,000 -
Total Debt Service - - - 125,000 750,000
Capital Outlay -----
Transfers Out -----
Total Exp. & Transfers 6,000 607,109 225,920 125,000 795,000
Contingency - 51,177 - - -
Unapprop Ending Fund Bal / Reserve
for Future Expenditures -----
Total Requirements 6,000 658,286 225,920 125,000 795,000
FTE Change -----
FTE - FY 2013 -5.00 - - -
FTE - FY 2012 -5.00 - - -
FY 2012 Budget As Revised 6,000 638,952 928,920 100,000 900,000
Inc (Dec) from FY 2012 - 19,334 (703,000) 25,000 (105,000)
Humane
Society of
Redmond
(129)
Bethlehem
Inn
(128)
La Pine
Industrial
(125)
Justice
Court
(123)
Grant
Projects
(120)
Special Revenue Funds
Page 45
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 25,100 124,000 11,390,000 2,953,581 1,400,000
Property Tax - - Current Year ----624,000
Property Tax - Prior Year ----19,000
Revenue (excl. prop. taxes)200,000 6,000 75,000 1,884,524 466,551
Transfers In - - - 300,000 341,478
Total Revenues 200,000 6,000 75,000 2,184,524 1,451,029
Total Resources 225,100 130,000 11,465,000 5,138,105 2,851,029
REQUIREMENTS
Salaries -----
Life & Long Term Disability -----
Health & Dental Insurance -----
FICA/Medicare -----
PERS - - 1,800,000 - -
Unemployment Insurance -----
Workers' Compensation -----
Personnel Services - - 1,800,000 - -
Materials & Services 45,000 129,900 1,000 101,927 512,201
Debt Principal -----
Debt Interest -----
Total Debt Service -----
Capital Outlay 100 100 - 1,000,000 100
Transfers Out 180,000 - - 2,597,491 733,692
Total Exp. & Transfers 225,100 130,000 1,801,000 3,699,418 1,245,993
Contingency - - - - 1,605,036
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - - 9,664,000 1,438,687 -
Total Requirements 225,100 130,000 11,465,000 5,138,105 2,851,029
FTE Change -----
FTE - FY 2013 -----
FTE - FY 2012 -----
FY 2012 Budget As Revised 200,100 125,700 12,985,000 4,115,000 4,910,298
Inc (Dec) from FY 2012 25,000 4,300 (1,520,000) 1,023,105 (2,059,269)
General
County
Projects
(142)
Special Revenue Funds
Park
Development
Fees
(132)
Park
Acquisition and
Development
(130)
Project
Development &
Debt Rsv
(140)
PERS
Reserve
(135)
Page 46
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 1,711,000 - 15,000 16,000 -
Property Tax - - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)5,000 396,000 500,000 4,100 2,627,121
Transfers In 166,381 - - - -
Total Revenues 171,381 396,000 500,000 4,100 2,627,121
Total Resources 1,882,381 396,000 515,000 20,100 2,627,121
REQUIREMENTS
Salaries - - - - 5,574
Life & Long Term Disability -----
Health & Dental Insurance -----
FICA/Medicare ----426
PERS -----
Unemployment Insurance -----
Workers' Compensation -----
Personnel Services - - - - 6,000
Materials & Services 100 396,000 514,900 20,100 2,595,377
Debt Principal -----
Debt Interest -----
Total Debt Service -----
Capital Outlay 500,000 - 100 - -
Transfers Out 1,160,000 - - - 25,744
Total Exp. & Transfers 1,660,100 396,000 515,000 20,100 2,627,121
Contingency -----
Unapprop Ending Fund Bal / Reserve
for Future Expenditures 222,281 - - - -
Total Requirements 1,882,381 396,000 515,000 20,100 2,627,121
FTE Change -----
FTE - FY 2013 -----
FTE - FY 2012 -----
FY 2012 Budget As Revised 1,094,500 689,804 355,565 8,275 2,906,121
Inc (Dec) from FY 2012 787,881 (293,804) 159,435 11,825 (279,000)
Special Revenue Funds
Special
Transportation
(150)
Transient
Room Tax
(160)
General
Capital
Reserve
(143)
County
School
(145)
Taylor
Grazing
(155)
Page 47
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 100,000 - 7,700 92,000 25,124
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)600,750 438,103 - 1,000 25,100
Transfers In 89,350 - - - -
Total Revenues 690,100 438,103 - 1,000 25,100
Total Resources 790,100 438,103 7,700 93,000 50,224
REQUIREMENTS
Salaries 7,451 929 - - -
Life & Long Term Disability 37----
Health & Dental Insurance 1,509----
FICA/Medicare 562 71 - - -
PERS 931----
Unemployment Insurance 29----
Workers' Compensation 70----
Personnel Services 10,589 1,000 - - -
Materials & Services 668,255 354,303 3,486 92,900 444
Debt Principal -----
Debt Interest -----
Total Debt Service -----
Capital Outlay 100 - 100 100 -
Transfers Out 47,333 82,800 - - 20,000
Total Exp. & Transfers 726,277 438,103 3,586 93,000 20,444
Contingency 63,823 - 4,114 - 29,780
Unapprop Ending Fund Bal / Reserve
for Future Expenditures -----
Total Requirements 790,100 438,103 7,700 93,000 50,224
FTE Change -----
FTE - FY 2013 0.10 - - - -
FTE - FY 2012 0.10 - - - -
FY 2012 Budget As Revised 700,047 484,103 22,300 189,000 29,600
Inc (Dec) from FY 2012 90,053 (46,000) (14,600) (96,000) 20,624
Foreclosed
Land Sales
(205)
Liquor
Enforcement
(208)
Special Revenue Funds
Video
Lottery
(165)
Welcome
Center
(170)
Property
Mgmt
Operations
(200)
Page 48
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 90,654 400,000 310,600 511,994 1,010,415
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 170,193 202,500 93,750 1,620,100 804,058
Transfers In 125,056 - - 275,984 5,344,523
Total Revenues 295,249 202,500 93,750 1,896,084 6,148,581
Total Resources 385,903 602,500 404,350 2,408,078 7,158,996
REQUIREMENTS
Salaries 208,252 37,297 - 443,973 3,374,323
Life & Long Term Disability 1,082 133 - 2,364 17,917
Health & Dental Insurance 60,344 7,543 - 105,602 817,221
FICA/Medicare 15,635 2,793 - 33,650 253,568
PERS 26,032 4,662 - 55,497 420,541
Unemployment Insurance 1,140 285 - 1,982 15,447
Workers' Compensation 1,550 400 - 4,406 176,000
Personnel Services 314,035 53,113 - 647,474 5,075,017
Materials & Services 32,351 118,789 229,379 1,475,997 1,193,960
Debt Principal -----
Debt Interest -----
Total Debt Service -----
Capital Outlay 100 100 5,000 100 100
Transfers Out ----50,400
Total Exp. & Transfers 346,486 172,002 234,379 2,123,571 6,319,477
Contingency 39,417 430,498 169,971 284,507 839,519
Unapprop Ending Fund Bal / Reserve
for Future Expenditures -----
Total Requirements 385,903 602,500 404,350 2,408,078 7,158,996
FTE Change ----(2.30)
FTE - FY 2013 4.00 0.50 -7.00 53.00
FTE - FY 2012 4.00 0.50 -7.00 55.30
FY 2012 Budget As Revised 386,704 426,333 440,989 2,525,286 7,089,849
Inc (Dec) from FY 2012 (801)176,167 (36,639) (117,208)69,147
Law
Library
(215)
Children
and Families
Commission
(220)
Community
Justice -
Juvenile
(230)
Special Revenue Funds
County
Clerk Records
(218)
Victims'
Assistance
Program
(212)
Page 49
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 25,000 46,000 128,124 - -
Property Tax - Current Year -- -- -
Property Tax - Prior Year -- -- -
Revenue (excl. prop. taxes)7,600 197,689 606,930 37,003,318 201,000
Transfers In -- -- -
Total Revenues 7,600 197,689 606,930 37,003,318 201,000
Total Resources 32,600 243,689 735,054 37,003,318 201,000
REQUIREMENTS
Salaries - - 92,873 17,199,075 -
Life & Long Term Disability - - 320 85,494 -
Health & Dental Insurance - - 15,086 3,298,472 -
FICA/Medicare - - 6,989 1,286,235 -
PERS - - 11,609 2,762,201 -
Unemployment Insurance - - 285 60,885 -
Workers' Compensation - - 2,831 681,430 -
Personnel Services - - 129,993 25,373,792 -
Materials & Services 32,500 243,689 305,413 5,442,573 -
Debt Principal -- -- -
Debt Interest -----
Total Debt Service -- -- -
Capital Outlay 100 - 14,000 462,158 -
Transfers Out - - 152,399 - -
Total Exp. & Transfers 32,600 243,689 601,805 31,278,523 -
Contingency - - 133,249 5,724,795 -
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - - - - 201,000
Total Requirements 32,600 243,689 735,054 37,003,318 201,000
FTE Change - - - (8.00) -
FTE - FY 2013 - - 1.00 212.00 -
FTE - FY 2012 - - 1.00 220.00 -
FY 2012 Budget As Revised 30,100 91,000 677,933 36,533,516 -
Inc (Dec) from FY 2012 2,500 152,689 57,121 469,802 201,000
Communications
System
Reserve
(256)
Sheriff's
Asset
Forfeiture
(235)
Court
Facilities
(240)
County
Communication
System
(245)
Sheriff's
Office
(255)
Special Revenue Funds
Page 50
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 1,336,051 338,701 427,135 2,695,684 3,320,968
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)5,731,546 22,995 3,340 5,098,803 14,506,558
Transfers In 2,474,593 - - - 2,580,951
Total Revenues 8,206,139 22,995 3,340 5,098,803 17,087,509
Total Resources 9,542,190 361,696 430,475 7,794,487 20,408,477
REQUIREMENTS
Salaries 4,329,420 38,883 - - 7,440,771
Life & Long Term Disability 21,796 162 - - 40,358
Health & Dental Insurance 1,038,630 9,052 - - 2,005,634
FICA/Medicare 324,208 2,912 - - 559,935
PERS 528,359 4,860 - - 928,504
Unemployment Insurance 25,147 314 - - 39,554
Workers' Compensation 96,000 2,400 - - 150,358
Personnel Services 6,363,560 58,583 - - 11,165,114
Materials & Services 1,917,220 43,739 100 6,356,152 6,594,235
Debt Principal -----
Debt Interest -----
Total Debt Service -----
Capital Outlay 65,000 - 100 - 100
Transfers Out 157,200 - 60,136 524,039 204,000
Total Exp. & Transfers 8,502,980 102,322 60,336 6,880,191 17,963,449
Contingency 1,039,210 259,374 - 914,296 2,445,028
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - - 370,139 - -
Total Requirements 9,542,190 361,696 430,475 7,794,487 20,408,477
FTE Change (1.79) (0.51) - - 2.30
FTE - FY 2013 71.85 0.60 - - 131.85
FTE - FY 2012 73.64 1.11 - - 129.55
FY 2012 Budget As Revised 9,497,403 552,329 458,234 6,333,145 18,067,869
Inc (Dec) from FY 2012 44,787 (190,633) (27,759) 1,461,342 2,340,608
Public
Health
(259)
Healthy
Start
Prenatal
(260)
Public
Health Dept
Reserve
(261)
OHP-
Mental Health
Svcs
(270)
Behavioral
Health
(275)
Special Revenue Funds
Page 51
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 943,664 2,452,674 96,265 10,000 103,545
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)1,402,281 1,660,337 700 3,007,457 825
Transfers In - - - 1,439,909 300,000
Total Revenues 1,402,281 1,660,337 700 4,447,366 300,825
Total Resources 2,345,945 4,113,011 96,965 4,457,366 404,370
REQUIREMENTS
Salaries - - - 2,106,944 -
Life & Long Term Disability - - - 10,563 -
Health & Dental Insurance - - - 441,104 -
FICA/Medicare - - - 159,242 -
PERS - - - 256,618 -
Unemployment Insurance - - - 8,265 -
Workers' Compensation - - - 17,141 -
Personnel Services - - - 2,999,877 -
Materials & Services 1,172,113 1,291,536 96,865 931,330 295,202
Debt Principal ----8,859
Debt Interest ----309
Total Debt Service ----9,168
Capital Outlay ---100-
Transfers Out 264,631 484,494 100 179,155 -
Total Exp. & Transfers 1,436,744 1,776,030 96,965 4,110,462 304,370
Contingency 909,201 2,336,981 - 346,904 100,000
Unapprop Ending Fund Bal / Reserve
for Future Expenditures -----
Total Requirements 2,345,945 4,113,011 96,965 4,457,366 404,370
FTE Change -----
FTE - FY 2013 ---28.60-
FTE - FY 2012 ---28.60-
FY 2012 Budget As Revised 2,299,425 2,212,912 96,294 4,476,213 528,965
Inc (Dec) from FY 2012 46,520 1,900,099 671 (18,847) (124,595)
OHP-
Drug and
Alcohol Svcs
(280)
Special Revenue Funds
Acute Care
Services
(276)
CDD-
Groundwater
Partnership
(296)
Code
Abatement
(290)
Community
Development
(295)
Page 52
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 421,605 91,000 4,719,551 49,346 219,220
Property Tax - Current Year -- ---
Property Tax - Prior Year -- ---
Revenue (excl. prop. taxes)123,000 362,194 13,995,759 2,515,492 1,000
Transfers In --538,272--
Total Revenues 123,000 362,194 14,534,031 2,515,492 1,000
Total Resources 544,605 453,194 19,253,582 2,564,838 220,220
REQUIREMENTS
Salaries - 234,490 3,567,474 137,207 -
Life & Long Term Disability - 1,166 17,516 704 -
Health & Dental Insurance - 42,241 980,231 30,172 -
FICA/Medicare - 17,758 268,051 10,453 -
PERS - 29,311 439,685 17,151 -
Unemployment Insurance - 941 16,245 570 -
Workers' Compensation - 2,854 76,000 868 -
Personnel Services - 328,761 5,365,202 197,125 -
Materials & Services 100 64,696 9,438,662 2,256,341 190,000
Debt Principal -- ---
Debt Interest -----
Total Debt Service -- ---
Capital Outlay 100 100 2,037,300 - -
Transfers Out 357,246 - 275,000 - -
Total Exp. & Transfers 357,446 393,557 17,116,164 2,453,466 190,000
Contingency 102,763 48,049 2,137,418 111,372 30,220
Unapprop Ending Fund Bal / Reserve
for Future Expenditures 84,396 11,588 - - -
Total Requirements 544,605 453,194 19,253,582 2,564,838 220,220
FTE Change - (0.95) (4.00) 1.00 -
FTE - FY 2013 - 3.05 56.50 2.00 -
FTE - FY 2012 - 4.00 60.50 1.00 -
FY 2012 Budget As Revised 589,593 670,416 20,226,278 3,116,630 569,971
Inc (Dec) from FY 2012 (44,988) (217,222) (972,696) (551,792) (349,751)
Natural
Resource
Protection
(326)
Federal
Forest
Title III
(327)
Road
(325)
Special Revenue Funds
Newberry
Neighborhood
(297)
GIS
Dedicated
(305)
Page 53
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 31,809 476,252 675,311 12,184 455,790
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)42,000 405,000 4,000 10,100 377,500
Transfers In - - 275,000 - -
Total Revenues 42,000 405,000 279,000 10,100 377,500
Total Resources 73,809 881,252 954,311 22,284 833,290
REQUIREMENTS
Salaries -----
Life & Long Term Disability -----
Health & Dental Insurance -----
FICA/Medicare -----
PERS -----
Unemployment Insurance -----
Workers' Compensation -----
Personnel Services -----
Materials & Services 40,000 650,000 14,018 - -
Debt Principal -----
Debt Interest -----
Total Debt Service -----
Capital Outlay - - 291,000 - -
Transfers Out - - - 12,000 250,000
Total Exp. & Transfers 40,000 650,000 305,018 12,000 250,000
Contingency 33,809 231,252 649,293 - 583,290
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - - - 10,284 -
Total Requirements 73,809 881,252 954,311 22,284 833,290
FTE Change -----
FTE - FY 2013 -----
FTE - FY 2012 -----
FY 2012 Budget As Revised 68,236 1,245,419 1,341,463 22,327 467,258
Inc (Dec) from FY 2012 5,573 (364,167) (387,152) (43) 366,032
Surveyor
(328)
Public Land
Corner
Preservation
(329)
Special Revenue Funds
Road
Building
& Equipment
(330)
Road
Improvement
Reserve
(335)
Countywide
Transportation
SDC Imprv Fee
(336)
Page 54
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 976,698 200,000 570,000 169,872 -
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)8,000 200,810 3,531,755 1,000 2,000
Transfers In 176,400 105,512 435,328 - 690,000
Total Revenues 184,400 306,322 3,967,083 1,000 692,000
Total Resources 1,161,098 506,322 4,537,083 170,872 692,000
REQUIREMENTS
Salaries - 45,617 2,041,273 - -
Life & Long Term Disability - 230 11,367 - -
Health & Dental Insurance - 13,577 493,130 - -
FICA/Medicare - 3,436 153,092 - -
PERS - 5,702 323,088 - -
Unemployment Insurance - 257 9,348 - -
Workers' Compensation - 421 38,620 - -
Personnel Services - 69,240 3,069,918 - -
Materials & Services 90,900 348,783 874,687 15,500 12,033
Debt Principal -----
Debt Interest -----
Total Debt Service -----
Capital Outlay 250,000 - 100 100 679,967
Transfers Out ---20,000-
Total Exp. & Transfers 340,900 418,023 3,944,705 35,600 692,000
Contingency - 63,299 592,378 135,272 -
Unapprop Ending Fund Bal / Reserve
for Future Expenditures 820,198 25,000 - - -
Total Requirements 1,161,098 506,322 4,537,083 170,872 692,000
FTE Change - - (2.75) - -
FTE - FY 2013 - 0.90 32.30 - -
FTE - FY 2012 - 0.90 35.05 - -
FY 2012 Budget As Revised 1,261,422 501,747 4,601,452 245,026 905,000
Inc (Dec) from FY 2012 (100,324) 4,575 (64,369) (74,154) (213,000)
Special Revenue Funds
Vehicle
Maint. &
Replacement
(340)
Jail
Project
(456)
Local
Improvement
District
(430)
Dog
Control
(350)
Adult Parole
and Probation
(355)
Capital Project Funds
Page 55
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 590,000 300,000 750,000 - -
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)- 3,510,000 5,000 500,000 -
Transfers In - 100,000 - 100,000 -
Total Revenues - 3,610,000 5,000 600,000 -
Total Resources 590,000 3,910,000 755,000 600,000 -
REQUIREMENTS
Salaries -----
Life & Long Term Disability -----
Health & Dental Insurance -----
FICA/Medicare -----
PERS -----
Unemployment Insurance -----
Workers' Compensation -----
Personnel Services -----
Materials & Services - 296,487 292,217 84,763 -
Debt Principal -----
Debt Interest -----
Total Debt Service -----
Capital Outlay - 3,300,000 150,000 515,237 -
Transfers Out 590,000 - - - -
Total Exp. & Transfers 590,000 3,596,487 442,217 600,000 -
Contingency - 313,513 312,783 - -
Unapprop Ending Fund Bal / Reserve
for Future Expenditures -----
Total Requirements 590,000 3,910,000 755,000 600,000 -
FTE Change -----
FTE - FY 2013 -----
FTE - FY 2012 -----
FY 2012 Budget As Revised 605,000 600,000 985,500 500,000 90,100
Inc (Dec) from FY 2012 (15,000) 3,310,000 (230,500) 100,000 (90,100)
LID
2005
(523)
North County
Services
Building
(462)
Jamison
Acquisition and
Remodel
(457)
Campus
Improvement
Fund
(463)
Sisters
Health
Clinic
(464)
Capital Project Funds Debt Service Funds
Page 56
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital - - 13,000 45,000 3,600
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)318,600 260,100 100 632,315 100
Transfers In 20,000 - 179,155 867,517 253,356
Total Revenues 338,600 260,100 179,255 1,499,832 253,456
Total Resources 338,600 260,100 192,255 1,544,832 257,056
REQUIREMENTS
Salaries -----
Life & Long Term Disability -----
Health & Dental Insurance -----
FICA/Medicare -----
PERS -----
Unemployment Insurance -----
Workers' Compensation -----
Personnel Services -----
Materials & Services - - 500 1,000 500
Debt Principal 270,000 225,000 160,000 882,710 158,926
Debt Interest 20,323 12,375 19,155 628,709 94,430
Total Debt Service 290,323 237,375 179,155 1,511,419 253,356
Capital Outlay -----
Transfers Out -----
Total Exp. & Transfers 290,323 237,375 179,655 1,512,419 253,856
Contingency -----
Unapprop Ending Fund Bal / Reserve
for Future Expenditures 48,277 22,725 12,600 32,413 3,200
Total Requirements 338,600 260,100 192,255 1,544,832 257,056
FTE Change -----
FTE - FY 2013 -----
FTE - FY 2012 -----
FY 2012 Budget As Revised 318,600 260,100 189,575 23,547,182 256,060
Inc (Dec) from FY 2012 20,000 - 2,680 (22,002,350) 996
FF & C, 2005
Courthouse
Remodel/Land
(536)
LID
2009
(525)
FF & C, 2003/
Ref 2012
Multiple Bldgs
(535)
CDD
Building
FF&C 2004
(530)
LID
2007
(524)
Debt Service Funds
Page 57
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 300,000 121,000 8,500 168,000 -
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)720,774 500 50 119,240 421,500
Transfers In - 127,928 569,955 - -
Total Revenues 720,774 128,428 570,005 119,240 421,500
Total Resources 1,020,774 249,428 578,505 287,240 421,500
REQUIREMENTS
Salaries -----
Life & Long Term Disability -----
Health & Dental Insurance -----
FICA/Medicare -----
PERS -----
Unemployment Insurance -----
Workers' Compensation -----
Personnel Services -----
Materials & Services 400 1,000 500 1,000 1,500
Debt Principal 395,000 135,000 460,000 55,000 210,000
Debt Interest 367,374 113,428 109,955 40,372 210,000
Total Debt Service 762,374 248,428 569,955 95,372 420,000
Capital Outlay -----
Transfers Out -----
Total Exp. & Transfers 762,774 249,428 570,455 96,372 421,500
Contingency -----
Unapprop Ending Fund Bal / Reserve
for Future Expenditures 258,000 - 8,050 190,868 -
Total Requirements 1,020,774 249,428 578,505 287,240 421,500
FTE Change -----
FTE - FY 2013 -----
FTE - FY 2012 -----
FY 2012 Budget As Revised 815,659 712,500 578,468 233,348 -
Inc (Dec) from FY 2012 205,115 (463,072) 37 53,892 421,500
FF&C
2012
(542)
FF & C, 2005
HHS/BJCC
(540)
Full Faith
& Credit,
2010-STF
(541)
FF & C, 2008
New OSP/911
Bldg
(538)
FF & C, 2009A
Existing
Jamison Bldg
(539)
Debt Service Funds
Page 58
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital - 313,000 87,000 250,000 -
Property Tax - Current Year - 2,102,132 - 2,287,663 -
Property Tax - Prior Year - 100,000 - 100,000 -
Revenue (excl. prop. taxes)3,000,000 5,000 970,459 1,200 161,069
Transfers In - - - - 180,000
Total Revenues 3,000,000 2,207,132 970,459 2,388,863 341,069
Total Resources 3,000,000 2,520,132 1,057,459 2,638,863 341,069
REQUIREMENTS
Salaries -----
Life & Long Term Disability -----
Health & Dental Insurance -----
FICA/Medicare -----
PERS -----
Unemployment Insurance -----
Workers' Compensation -----
Personnel Services -----
Materials & Services - - - - 97,625
Debt Principal 2,500,000 2,210,000 196,897 2,035,000 147,894
Debt Interest 500,000 160,132 773,562 503,863 95,550
Total Debt Service 3,000,000 2,370,132 970,459 2,538,863 243,444
Capital Outlay -----
Transfers Out -----
Total Exp. & Transfers 3,000,000 2,370,132 970,459 2,538,863 341,069
Contingency -----
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - 150,000 87,000 100,000 -
Total Requirements 3,000,000 2,520,132 1,057,459 2,638,863 341,069
FTE Change -----
FTE - FY 2013 -----
FTE - FY 2012 -----
FY 2012 Budget As Revised 3,000,000 2,469,233 999,153 2,551,200 453,493
Inc (Dec) from FY 2012 - 50,899 58,306 87,663 (112,424)
PERS Series
2002/2004
Debt Service
(575)
Fairgrounds
Debt
Service
(590)
RV
Park
(601)
Jail
Project
Debt Service
(556)
Public Safety
1998/2002
G.O.
(560)
Debt Service Funds Enterprise Funds
Page 59
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 700,513 911,158 512,203 1,279,463 101,429
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)6,557,301 5,000 3,000 5,000 2,000
Transfers In - - - 630,000 -
Total Revenues 6,557,301 5,000 3,000 635,000 2,000
Total Resources 7,257,814 916,158 515,203 1,914,463 103,429
REQUIREMENTS
Salaries 1,127,932 - - - -
Life & Long Term Disability 5,670 - - - -
Health & Dental Insurance 327,757 - - - -
FICA/Medicare 84,426 - - - -
PERS 140,991 - - - -
Unemployment Insurance 5,985 - - - -
Workers' Compensation 40,560 - - - -
Personnel Services 1,733,321 - - - -
Materials & Services 2,989,313 176,000 1,000 40,624 5
Debt Principal 526,678 - - - -
Debt Interest 420,035 ----
Total Debt Service 946,713 - - - -
Capital Outlay 83,000 400,000 - 1,650,000 100
Transfers Out 906,272 - - - -
Total Exp. & Transfers 6,658,619 576,000 1,000 1,690,624 105
Contingency 599,195 340,158 - 223,839 -
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - - 514,203 - 103,324
Total Requirements 7,257,814 916,158 515,203 1,914,463 103,429
FTE Change -----
FTE - FY 2013 21.00 - - - -
FTE - FY 2012 21.00 - - - -
FY 2012 Budget As Revised 12,816,743 994,418 512,087 1,506,284 1,001,956
Inc (Dec) from FY 2012 (5,558,929) (78,260) 3,116 408,179 (898,527)
Solid
Waste
(610)
Solid Waste
Equipment
Reserve
(614)
Landfill
Closure
(611)
Landfill
Postclosure
(612)
Solid Waste
Capital
Projects
(613)
Enterprise Funds
Page 60
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital - 650,082 46,373 31,716 415,000
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes)- 3,000 1,014,319 1,092,263 2,551,626
Transfers In - 100,000 542,803 5,000 -
Total Revenues - 103,000 1,557,122 1,097,263 2,551,626
Total Resources - 753,082 1,603,495 1,128,979 2,966,626
REQUIREMENTS
Salaries - - 566,099 86,920 1,180,037
Life & Long Term Disability - - 2,740 422 6,276
Health & Dental Insurance - - 133,885 16,976 350,613
FICA/Medicare - - 41,862 6,463 88,443
PERS - - 70,762 10,865 147,505
Unemployment Insurance - - 2,529 321 6,541
Workers' Compensation - - 14,005 980 18,640
Personnel Services - - 831,882 122,947 1,798,055
Materials & Services - - 506,223 707,029 768,200
Debt Principal --62,031--
Debt Interest --52,088 --
Total Debt Service - - 114,119 - -
Capital Outlay - 175,000 14,259 - 100
Transfers Out - - - 264,259 39,600
Total Exp. & Transfers - 175,000 1,466,483 1,094,235 2,605,955
Contingency - - 137,012 34,744 360,671
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - 578,082 - - -
Total Requirements - 753,082 1,603,495 1,128,979 2,966,626
FTE Change - - (1.00) - -
FTE - FY 2013 - - 9.00 1.00 22.95
FTE - FY 2012 - - 10.00 1.00 22.95
FY 2012 Budget As Revised 76,000 813,000 1,843,792 1,073,874 2,817,330
Inc (Dec) from FY 2012 (76,000) (59,918) (240,297) 55,105 149,296
Building
Services
(620)
Solid Waste
Environmental
Remediation
(615)
Fair and Expo
Center
Capital Rsv
(617)
Deschutes
County
Fair
(619)
Fair and Expo
Center
(618)
Internal Svc FundsEnterprise Funds
Page 61
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 140,000 60,000 540,000 150,000 290,000
Property Tax - Current Year - ----
Property Tax - Prior Year - ----
Revenue (excl. prop. taxes)930,385 432,379 1,025,877 775,338 804,626
Transfers In 40,000 - - - -
Total Revenues 970,385 432,379 1,025,877 775,338 804,626
Total Resources 1,110,385 492,379 1,565,877 925,338 1,094,626
REQUIREMENTS
Salaries 618,969 244,194 771,860 576,579 482,100
Life & Long Term Disability 3,226 1,414 3,538 2,857 3,607
Health & Dental Insurance 111,286 45,258 117,671 90,516 92,025
FICA/Medicare 43,234 18,529 55,162 41,076 36,194
PERS 77,371 30,524 96,208 71,573 60,519
Unemployment Insurance 1,824 - 2,223 1,710 1,739
Workers' Compensation 5,900 4,200 6,130 5,220 4,460
Personnel Services 861,810 344,119 1,052,792 789,531 680,644
Materials & Services 110,604 89,268 259,358 37,203 302,369
Debt Principal - ----
Debt Interest -----
Total Debt Service - ----
Capital Outlay 100 100 3,000 100 100
Transfers Out 3,600 - - - -
Total Exp. & Transfers 976,114 433,487 1,315,150 826,834 983,113
Contingency 134,271 58,892 250,727 98,504 111,513
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - ----
Total Requirements 1,110,385 492,379 1,565,877 925,338 1,094,626
FTE Change (0.25) ----
FTE - FY 2013 6.40 3.00 7.80 6.00 6.10
FTE - FY 2012 6.65 3.00 7.80 6.00 6.10
FY 2012 Budget As Revised 1,261,855 482,121 1,518,624 926,241 1,047,293
Inc (Dec) from FY 2012 (151,470) 10,258 47,253 (903) 47,333
Personnel
(650)
Administrative
Services
(625)
Board of
Commissioners
(628)
Finance
(630)
Legal
(640)
Internal Service Funds
Page 62
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 568,550 365,593 2,000,000 13,800,000
Property Tax - Current Year ----
Property Tax - Prior Year ----
Revenue (excl. prop. taxes)2,123,844 235,500 2,533,224 15,605,000
Transfers In 66,000 - - -
Total Revenues 2,189,844 235,500 2,533,224 15,605,000
Total Resources 2,758,394 601,093 4,533,224 29,405,000
REQUIREMENTS
Salaries 1,372,110 - 212,629 141,882
Life & Long Term Disability 7,356 - 1,121 698
Health & Dental Insurance 268,135 - 49,030 28,664
FICA/Medicare 103,116 - 15,661 10,731
PERS 169,264 - 26,579 17,485
Unemployment Insurance 4,760 - 926 542
Workers' Compensation 12,100 - 1,950 770
Personnel Services 1,936,841 - 307,896 200,772
Materials & Services 523,156 76,600 2,068,990 16,906,632
Debt Principal ----
Debt Interest ----
Total Debt Service ----
Capital Outlay 100 145,000 100 100
Transfers Out --7,200-
Total Exp. & Transfers 2,460,097 221,600 2,384,186 17,107,504
Contingency 298,297 - 2,149,038 12,297,496
Unapprop Ending Fund Bal / Reserve
for Future Expenditures - 379,493 - -
Total Requirements 2,758,394 601,093 4,533,224 29,405,000
FTE Change (0.30) - - 0.50
FTE - FY 2013 16.70 - 3.25 1.90
FTE - FY 2012 17.00 - 3.25 1.40
FY 2012 Budget As Revised 2,659,096 540,396 4,826,775 30,035,711
Inc (Dec) from FY 2012 99,298 60,697 (293,551) (630,711)
Information
Technology
Reserve
(661)
Information
Technology
(660)
Health
Benefit
Trust
(675)
Internal Service Funds
Insurance
(670)
Page 63
Deschutes County, OREGON
Summaries
This page intentionally left blank.
Page 64
Community Justice
Community Justice—Juvenile (Fund 230)
Adult Parole & Probation (Fund 355)
District Attorney’s Office
District Attorney’s Office (Fund 001-1100)
Victims’ Assistance (Fund 212)
Liquor Enforcement (Fund 208)
Justice Court
Justice Court (Fund 123)
Sheriff’s Office
Sheriff’s Office (Fund 255)
Countywide Law Enforcement District (Fund 701)
Rural Law Enforcement District (Fund 702)
Asset Forfeiture (Fund 235)
Court Facilities (Fund 240)
Deschutes County Communications System (Fund 245)
Communications System Reserve (Fund 256)
Countywide Law Enforcement District Capital Reserve (Fund 703)
Rural Law Enforcement District Capital Reserve (Fund 704)
Public Safety Departments
Public Safety
Deschutes County, OREGON Page 65
Deschutes County’s Community Justice Department is comprised of the Juvenile Community Justice and Adult Parole
& Probation Divisions. The juvenile division operates the County’s juvenile detention center and provides juvenile court
services. Services include probation and diversion supervision of adjudicated delinquents, non-delinquent juvenile
violators, and juvenile crime restoration and prevention services. The adult division provides community-based field
supervision of adult offenders on diversion, probation, parole or post-prison
supervision.
The Deschutes County Community Justice Department’s budget is comprised of
two funds that finance six programs. The department’s six programs are:
Juvenile Field Operations provide delinquent probation, diversion and
pre-trial supervision, as well as early intervention for youthful code
violators.
Juvenile Programs supervise community service work crews, provide
functional family therapy, victim services, mediation services and juvenile
drug, alcohol and mental health evaluations.
Juvenile Detention provides temporary secure detention for juveniles
arrested or adjudicated for delinquent conduct. It includes all associated
security, custodial, educational, health and safety requirements.
Adult Field Operations provide felony offender supervision of all persons
on probation, parole, post-prison supervision or diversion for felony crimes. Misdemeanor offender supervision
provides supervision of persons on probation for misdemeanor sex crimes or those who are on probation or
diversion for domestic violence offenses.
Adult Programs include electronic monitoring, cognitive instruction, community service and transitional services.
Administration and Support encompasses agency administration, clerical support, records management,
customer service, budget management and data entry for both divisions. Data entry and records management
includes extensive activity in Oregon’s juvenile and criminal justice information systems.
Department Overview
Adult Parole & Probation
Summary
Total Budget 4,537,083
Budget Change (1.4%)
Total Staff 32.30 FTE
Staff Change -2.75 FTE
Ken Hales, Director
Community Justice
Juvenile Summary
Total Budget 7,158,996
Budget Change +1.0%
Total Staff 53.00 FTE
Staff Change -2.3 FTE
Mission Statement
To protect the public, repair harm, hold offenders accountable, and facilitate pro-social thinking
Public Safety—Community Justice
Deschutes County, OREGON Page 66
Successes in the Past Year
Implemented “Choices” new 30-day cognitive treatment program for males and females in the juvenile detention
center
Implemented model tracking and reporting process for Measure 57 adult offender drug treatment and intervention
program
Implemented “Community Connections” delinquency prevention program
Implemented new process for administering juvenile risk assessments, trained all officers and implemented quality
assurance measures
Created juvenile division mental health unit to enhance capacity to detention and probation services, and perform
court ordered evaluations
Consolidated electronic monitoring services for adult and juvenile services
Adult Parole & Probation Resources Adult Parole & Probation Requirements
Juvenile Resources Juvenile Requirements
Successes and Challenges
Public Safety—Community Justice
Deschutes County, OREGON
Beginning
Capital
14%
State Gov
Pmts
6%
Transfers
75%
Other
5%
Personnel
71%
Materials &
Services
16%
Contingency
12%Other
1%
Beginning
Capital
12%
State Gov
Pmts
66%
Fines &
Fees
7%
Interfund
Transfers
10%
Other
5%
Personnel
68%
Materials
&
Services
19%
Capital
Outlay
< 1%
Contingency
13%
Page 67
Organizational Chart
Management
Represented by AFSCME
Represented by FOPPO
Department Head
Confidential Employee
Significant Issues in the Year Ahead
Implementation of operating costs reduction plans to balance increased costs of personnel services with static
revenue projections
Decommission of Accuterm database platform requires development and migration to new electronic records
management system
Develop quality assurance process of EPICS for department teams and programs
Discontinuing use of on-call relief staff in the detention center
Reduced funding for the Oregon Judicial Department and will continue to impact adult and juvenile services,
including scheduling trials and hearings and possible off site transport of juvenile detainees
Fiscal Issues and Conditions
A period of budgetary and operational constriction will mark FY 2013 and FY 2014. Over this period, the
department anticipates no revenue growth from the County General Fund and State Community Corrections Act
grant funds. Together, these funds comprise 92% of all department revenue. All other revenue sources are
projected to decrease by 10%. Although the FY 2013 is balanced, doing so required spending down beginning net
working capital. To balance the budget by spending down static funds is imprudent and unsustainable. In FY 2013,
the department will implement a budget reduction plan for both Juvenile Community Justice and Adult Parole and
Probation divisions that will reduce annual operating costs to a level that is sustainable with projected budget
revenues. The budget reduction plans will include reduction in workforce and a reduction in the scope of services
provided.
Public Safety—Community Justice
Deschutes County, OREGON
Community Justice Director
1.00 FTE
Juvenile Field
Services Manager
1.00 FTE
Detention Center
Supervisors
3.00 FTE
Juvenile Probation
Supervisor
1.00 FTE
Mental Health
Supervisor
1.00 FTE
Community
Programs Supervisor
1.00 FTE
Juvenile Court
Services Supervisor
1.00 FTE
Deputy Director Adult
Parole & Probation
1.00 FTE
Adult Parole &
Probation Supervisors
2.00 FTE
Program
Supervisor
1.00 FTE
Adult Parole &
Probation Staff
21.00 FTE
Court Services
Staff
2.50 FTE
Management
Analyst
1.75 FTE
Juvenile Probation
Staff
8.00 FTE
Mental Health
Specialist II
4.00 FTE
Detention Center
Staff
19.75 FTE
Community
Programs Staff
3.00 FTE
Records Technician
4.00 FTE
Juvenile Detention
Manager
1.00 FTE
Administrative
Supervisor
1.00 FTE
Administration &
Support
3.80 FTE
Probation Specialist
2.50 FTE
Page 68
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL COMMUNITY JUSTICE FTE 104.55 97.35 92.35 90.35 85.30
Adult Parole & Probation (Fund 355) 38.00 34.80 35.05 35.05 32.30
Juvenile Justice FTE (Fund 230) 66.55 62.55 57.30 55.30 53.00
Staff Summary
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Beginning Net Working Capital 1,200,041 1,039,997 1,101,374 1,010,415 1,010,415 (8.3%)
Federal Government Payments 53,490 15,527 10,000 6,000 6,000 (40.0%)
State Government Payments 402,590 357,871 307,498 459,347 459,347 49.4%
Charges for Services 219,222 187,463 158,690 182,350 182,350 14.9%
Fees 400 295 300 1,000 1,000 233.3%
Interest Revenue 15,779 8,010 7,500 8,000 8,000 6.7%
Other Non-Operational Revenue 4,484 4,097 2,900 1,700 1,700 (41.4%)
Interfund Charges 1,660 3,596 6,000 - - (100.0%)
Interfund Grants 81,395 116,500 174,128 145,661 145,661 (16.3%)
County General Fund 5,543,186 5,543,186 5,321,459 5,344,523 5,344,523 0.4%
Total Resources 7,522,247 7,276,542 7,089,849 7,158,996 7,158,996 1.0%
FY 2013
Adopted
1,010,415
6,000
459,347
182,350
1,000
8,000
1,700
-
145,661
5,344,523
7,158,996
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Salaries 3,466,677 3,313,528 3,426,601 3,521,835 3,374,323 (1.5%)
Benefits 1,682,602 1,580,369 1,682,468 1,758,395 1,700,694 1.1%
Personnel Services 5,149,279 4,893,897 5,109,069 5,280,230 5,075,017 (0.7%)
Professional & Technical Services 247,527 173,354 179,546 206,150 206,150 14.8%
Interfund Charges 98,339 85,438 66,553 761 761 (98.9%)
Internal Service Fund Charges 593,335 628,790 588,570 611,988 609,480 3.6%
Utilities, Communication & Energy 68,906 72,526 78,440 71,900 71,900 (8.3%)
Prisoners’ Board 47,841 59,277 65,000 70,250 70,250 8.1%
Other Materials and Services 277,023 264,250 241,624 235,419 235,419 (2.6%)
Materials and Services 1,332,971 1,283,635 1,219,733 1,196,468 1,193,960 (1.9%)
Capital Outlay - - 40,100 100 100 (99.8%)
Contingency - - 670,547 631,798 839,519 25.2%
Total Requirements 6,482,250 6,177,532 7,089,849 7,158,996 7,158,996 1.0%
Transfer to Vehicle Replacement
& Maintenance (340) - - 50,400 50,400 50,400 0.0%
FY 2013
Adopted
3,374,323
1,700,694
5,075,017
206,150
761
609,480
71,900
70,250
235,419
1,193,960
100
50,400
839,519
7,158,996
Budget Summary — Juvenile Justice (Fund 230)
Public Safety—Community Justice
Deschutes County, OREGON Page 69
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Beginning Net Working Capital 487,674 728,649 560,000 570,000 570,000 1.8%
State Government Payments 3,227,864 3,047,569 3,121,228 3,000,923 3,000,923 (3.9%)
Charges for Services 37,055 28,863 28,100 27,000 27,000 (3.9%)
Fines, Forfeitures, Assessments 426,507 361,865 370,000 320,000 320,000 (13.5%)
Interest Revenue 12,377 8,314 9,000 9,000 9,000 0.0%
County General Fund 115,029 115,029 338,292 350,328 435,328 28.7%
Sale of Equipment & Materials - 250 - - - 0.0%
Total Resources 4,406,506 4,446,663 4,601,452 4,452,083 4,537,083 (1.4%)
Interfund Grants—General Fund - 50,000 50,000 50,000 50,000 0.0%
Interfund Charges—Sheriff’s Office 50,000 50,000 50,000 50,000 50,000 0.0%
Interfund Grant—CFC Domestic
Violence - 56,124 74,832 74,832 74,832 0.0%
Interfund Grants—Crime
Prevention Services 50,000 - - - - 0.0%
FY 2013
Adopted
570,000
3,000,923
27,000
320,000
9,000
50,000
-
50,000
74,832
435,328
-
4,537,083
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Salaries 1,900,121 1,960,404 2,117,778 2,142,390 2,041,273 (3.6%)
Benefits 971,440 1,013,566 1,050,910 1,065,488 1,028,645 (2.1%)
Personnel Services 2,871,561 2,973,970 3,168,688 3,207,878 3,069,918 (3.1%)
Professional & Technical Svcs 91,280 138,144 200,000 183,500 183,500 (8.3%)
Electronic Monitoring 139,804 120,108 120,000 100,000 100,000 (16.7%)
Internal Service Charges 268,648 301,393 297,667 321,636 320,400 7.6%
Rentals & Leases 75,015 89,093 69,707 69,207 69,207 (0.7%)
Other Materials and Services 221,102 189,831 199,516 201,580 201,580 1.0%
Materials and Services 795,849 838,568 886,890 875,923 874,687 (1.4%)
Capital Outlay 10,447 - 100 100 100 0.0%
Contingency - - 516,974 368,182 592,378 14.6%
Total Requirements 3,677,857 3,812,538 4,601,452 4,452,083 4,537,083 (1.4%)
Transfer to Vehicle Replacement
& Maintenance (340) - - 28,800 - - (100.0%)
FY 2013
Adopted
2,041,273
1,028,645
3,069,918
183.500
100,000
320,400
69,207
201,580
874,687
100
-
592,378
4,537,083
Budget Summary — Adult Parole & Probation (Fund 355)
Public Safety—Community Justice
Deschutes County, OREGON Page 70
Performance Management
Action #1: Adult sex offenders and offenders assigned to electronic monitoring as a sanction shall be placed
on the device promptly. Many offenders ordered to electronic monitoring do not need and are not required to be “hooked
up” promptly. However, specified high-risk sex offenders and offenders assigned to electronic monitoring for parole or
probation violations do. (County Goal #1, Objective #2)
Performance Measure #1: Percentage of high-risk offenders placed on electronic device within 3 days.
Action #2: Complete risk assessments in a timely and regular manner. For probation supervision to be successful,
accurate risk assessments need to be completed in a timely and regular manner in order to ensure appropriate, risk-
reducing supervision techniques. (County Goal #1, Objective #2)
Performance Measure #2: Percentage of risk assessments completed on juvenile probationers
within 14 days of disposition
FY 2012 FY 2013 Target
Action #3: Reduce juvenile repeat offenders. The majority of crimes committed by juveniles are committed by a small
percentage of juveniles who offend repeatedly. Community safety is enhanced by reducing the number or frequency of
juvenile offenders who re-offend. (County Goal #1, Objective #2)
Performance Measure #3: Percentage of youth who do not re-offend during supervision
Action #4: Provide opportunities for juveniles to repair harm to individuals and the community. State statute
requires the juvenile department to develop opportunities for juvenile offenders to satisfy community service obligations.
Performing community service allows the juvenile offenders to repair the harm they have caused the community.
(County Goal #1, Objective #2)
Performance Measure #4: Percentage of youth who fulfill their community service obligation
Action #5: Adult felony offenders on the restitution caseload will pay restitution. A component of the felony of-
fender population is low risk, requires little surveillance and can be released from supervision as soon as their restitution
obligation is satisfied. (County Goal #1, Objective #2)
Performance Measure #5: Percentage of adult offenders on the restitution caseload paying restitution at case
closure per data warehouse.
FY 2009 FY 2010 FY 2012 FY 2013 Target
100% 100% 100% 100%
FY 2011
100%
FY 2010 FY 2011 FY 2012 FY 2013 Target
90% 87% 87% 87%
FY 2008
80%
FY 2009
86%
Public Safety—Community Justice
Deschutes County, OREGON
FY 2012 FY 2013 Target
82% 85%
FY 2010 FY 2011 FY 2012 FY 2013 Target
84% 77% 81% 85%
FY 2008
82%
FY 2009
79%
FY 2009 FY 2010 FY 2012 FY 2013 Target
23% 50% 90% 65%
FY 2011
55%
Page 71
Juvenile Field Operations Program
This program is comprised of two projects. One is the juvenile probation and court services project and the second is
the juvenile diversion and early intervention project.
Juvenile probation involves the case management of adjudicated delinquents on court-ordered probation and the
enforcement of court orders. Juvenile court services relates to supporting juvenile court business through preparation
of reports and information. They also appear in court on cases involving detained juveniles and juveniles suspected of
violations of law.
The diversion and early intervention project provides supervision of non-adjudicated delinquents as a condition of
diversion from prosecution, intervention with youth who have violated laws or local ordinances. It also provides victim
assistance services and dispute mediation with offenders and victims.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 346,090 218,442 - - 0.0%
State Government Payments 160,669 80,316 90,000 88,000 (2.2%)
Fines 400 295 300 1,000 233.3%
Interfund Grants 30,000 10,000 10,000 10,000 0.0%
County General Fund 1,281,816 1,405,951 1,590,403 1,384,966 (12.9%)
Total Resources 1,820,635 1,718,600 1,696,703 1,483,966 (12.5%)
Interfund Charges 1,660 3,596 6,000 - (100.0%)
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,393,797 1,226,732 (12.0%)
Transfers 22,176 22,176 0.0%
Total Requirements 1,790,043 1,630,480 (8.9%)
FY 2010
Actual
FY 2011
Actual
1,407,189 1,467,431
- -
2,020,662 1,834,497
Materials and Services 613,473 367,066 374,070 381,572 2.0%
Action #6: Adult offenders in the domestic violence diversion program will engage in and complete
treatment (County Goal #1, Objective #3)
Performance Measure #6: Percentage of domestic violence offenders promptly engaged in treatment.
Performance Measure #7: Percentage of domestic violence offenders completing treatment.
Public Safety—Community Justice
Deschutes County, OREGON
FY 2009 FY 2010 FY 2011 FY 2013 Target
73% 76% 69% 75%
FY 2008
50%
Measure
Measure #6
Measure #7 57% 64% 66% 71% 65%
FY 2012
80%
73%
Page 72
Juvenile Programs
This program is comprised of three projects, which include functional family therapy, mental health and community
service projects.
Functional family therapy project is a family intervention for at-risk and adjudicated youth.
The mental health project provides court-ordered alcohol and drug and/or mental health assessments for
youth and youth offenders, “Safe Schools Assessments” and clinical oversight of mental health services in
the juvenile detention facility.
The community service project involves supervising youth performing community service, and
developing restitution opportunities for youth.
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Federal Government Payments 10,000 6,000 (40.0%)
State Government Payments 142,498 197,121 38.3%
Charges for Services 70,070 122,050 74.2%
Non-Operational Revenue 500 500 0.0%
Interfund Grants 164,128 135,661 (17.3%)
County General Funds 391,880 547,819 39.8%
Total Resources 779,076 1,009,151 29.5%
FY 2010
Actual
FY 2011
Actual
53,491 15,527
156,084 132,605
111,199 102,200
2,085 1,697
51,395 106,500
557,681 548,184
931,934 906,714
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 627,863 721,037 14.8%
Transfers 8,064 8,064 0.0%
Total Requirements 749,908 874,374 16.6%
FY 2010
Actual
FY 2011
Actual
723,792 637,462
- -
842,291 818,076
Materials and Services 118,499 180,614 113,981 145,273 27.5%
Public Safety—Community Justice
Deschutes County, OREGON Page 73
Public Safety—Community Justice
Deschutes County, OREGON
Juvenile Detention
This program entails only the juvenile detention center project. This project tracks costs and programming
related to providing temporary secure detention for juveniles arrested, adjudicated or sanctioned for
delinquent conduct. It includes all associated security, custodial, educational, health and safety
requirements.
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
State Government Payments 25,000 124,226 396.9%
Charges for Services 88,560 60,100 (32.1%)
County General Funds 2,700,321 2,648,686 (1.9%)
Total Resources 2,813,881 2,833,012 0.7%
FY 2010
Actual
FY 2011
Actual
29.303 59,314
107,936 85,216
2,983,502 2,691,999
3,120,740 2,836,529
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 2,306,307 2,360,968 2.4%
Transfers 8,064 8,064 0.0%
Total Requirements 2,821,975 2,830,337 0.3%
FY 2010
Actual
FY 2011
Actual
2,453,920 2,147,293
- -
2,983,402 2,626,040
Materials and Services 529,482 478,747 507,604 461,305 (9.1%)
Adult Field Operations Program
This program is comprised of the felony offender supervision project and the misdemeanor offender supervision
project. These two projects provide felony offender supervision for all persons on probation, parole, post-prison
supervision or diversion for felony crimes. It also provides misdemeanor offender supervision of persons on probation
for misdemeanor sex crimes, and persons on probation or diversion for domestic violence offenses.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
State Government Payments 3,137,777 3,047,569 3,093,002 3,000,923 (3.0%)
Charges for Services 4,580 3,000 - - 0.0%
Fines 234,598 202,619 186,205 190,000 2.0%
Interfund Grants 50,000 50,000 50,000 50,000 0.0%
County General Funds 115,029 115,029 338,292 435,328 28.7%
Total Resources 3,541,984 3,474,341 3,742,331 3,751,083 0.2%
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 2,659,554 2,721,460 2.3%
Transfers 28,800 - (100.0%)
Total Requirements 3,359,134 3,373,136 0.4%
FY 2010
Actual
FY 2011
Actual
2,390,161 2,531,590
- -
2,940,778 3,134,183
Materials and Services 550,617 602,593 670,780 651,676 (2.8%)
Page 74
Public Safety—Community Justice
Deschutes County, OREGON
Adult Program
This program is comprised of electronic monitoring, community services, cognitive instruction and transitional
services.
Electronic Monitoring is applied to high risk offenders for surveillance or to offenders as a sanction for
violating terms of supervision. Additionally, it is applied to specific misdemeanor offenders as ordered by
the court, including chronic and persistent DUII offenders. Persons on electronic monitoring may or may
not be supervised by department parole and probation officers.
Community Service involves supervising community service crews and community service placement
coordination for court ordered offenders, including those not on departmental supervision.
Cognitive Instruction is comprised of a number of research-based, highly structured, educational programs
proven to help offenders become aware of their criminogenic thinking patterns. It also provides them with
tools for change.
Transitional Services refer to a set of activities to assist offenders in making the transition from prison to
the community. This may include transportation assistance, short-term medication purchases and
temporary housing assistance.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
State Government Payments 90,087 - 28,226 - (100.0%)
Charges for Services 32,475 25,863 28,100 27,000 (3.9%)
Fines 191,909 159,246 170,000 130,000 (23.5%)
Interfund Charges 50,000 50,000 50,000 50,000 0.0%
Total Resources 364,471 235,109 276,326 207,000 (25.1%)
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 185,519 60,056 (67.6%)
Materials and Services 167,578 174,865 4.3%
Total Requirements 353,097 234,921 (33.5%)
FY 2010
Actual
FY 2011
Actual
155,986 189,596
198,025 197,971
354,011 387,567
Page 75
Administration and Support
This program is comprised of the juvenile and adult divisions’ administration and support service projects. This
program encompasses purchasing, accounts payable, payroll, clerical support, records management, data entry and
reception services. This program is also where the beginning net working capital for each fund is maintained.
Juvenile
Adult Parole & Probation
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 853,951 821,555 1,101,374 1,010,415 (8.3%)
Charges for Services 87 48 60 200 233.3%
Interest Revenue 15,779 8,009 7,500 8,000 6.7%
County General Fund 720,187 897,052 638,855 763,052 19.4%
Total Resources 1,648,939 1,814,699 1,800,189 1,832,867 1.8%
Other Non-Operational Revenue 2,400 2,400 2,400 1,200 (50.0%)
State Government Payments 56,535 85,635 50,000 50,000 0.0%
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 564,378 641,709 781,102 766,280 (1.9%)
Materials and Services 71,517 257,209 224,078 205,810 (8.2%)
Capital Outlay - - 40,100 100 (99.8%)
Contingency - - 670,547 839,519 25.2%
Total Requirements 635,895 898,918 1,727,923 1,823,805 5.5%
Transfers - - 12,096 12,096 0.0%
Public Safety—Community Justice
Deschutes County, OREGON
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 487,674 728,649 560,000 570,000 (4.9%)
Fines - - 13,795 - (100.0%)
Interest Revenue 12,377 8,314 9,000 9,000 0.0%
Sale of Equipment & Materials - 250 - - 0.0%
Total Resources 500,051 737,213 582,795 579,000 (0.7%)
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 325,414 252,784 323,615 288,402 (10.9%)
Materials and Services 47,207 38,004 48,532 48,146 (0.8%)
Capital Outlay 10,448 - 100 100 0.0%
Contingency - - 516,974 592,378 14.6%
Total Requirements 383,069 290,788 889,221 929,026 4.5%
Page 76
The Office of District Attorney is created by the Oregon Constitution. Article VII, Section 17 provides:
There shall be elected by districts comprised of one, or more counties, a sufficient number of
prosecuting Attorneys, who shall be the law Officers of the State, and of the counties within
their respective Districts, and shall perform such duties pertaining to the administration of
Law, and general police as the Legislative Assembly may direct.
The District Attorney’s Office is headed by the elected District Attorney, who
directs staff consisting of chief deputies, deputy district attorneys, legal
assistants, trial assistants, support staff and victims’ advocates.
The District Attorney’s Office has two divisions, the Adult Division and the
Juvenile Division. The Adult Division consists of two main units, the Violent
Crime Unit and the Non-Violent Crime Unit.
Adult Division represents the State of Oregon and Deschutes County in
criminal cases filed in Circuit Court advocating for the rights of victims and
enforcing state laws. Deputy District Attorneys review investigative reports
submitted by local, state and federal agencies in determining the charges to
be filed. Additionally, many of the Deputy District Attorneys provide volunteer support for specialized treat-
ment courts, multi-disciplinary teams and local boards. They also work with community partners such as law
enforcement agencies, Parole and Probation, Oregon Judicial Department, Oregon Department of Justice, and
a number of local, non-profit community organizations. This division consists of two main units, the Violent
Crime Unit and the Non-Violent Crime Unit.
Juvenile Division focuses on juvenile dependency and juvenile delinquency cases. This includes appearances
in Circuit Court, as well as appearances before the Juvenile Referee at the Community Justice Center. Juvenile
prosecutors work closely with the Juvenile Community Justice Department toward the principle of balanced and
restorative justice. These prosecutors also represent the state in dependency cases in Circuit Court, focusing on
safety, health and welfare for Deschutes County’s youth.
The District Attorney’s Office also works with the Oregon Department of Justice Division of Child Support in an
effort to increase enforcement and collection of child support payments. The office has offered assistance to the Bend
Division of Child Support by appearing in court. Currently, efforts to return of the child support caseload to the
District Attorney’s Office are being explored in collaboration with the Department of Justice.
Public Safety—District Attorney's Office
Deschutes County, OREGON
District Attorney’s Office
Patrick Flaherty, District Attorney
Mission Statement
The primary responsibility of the District Attorney is to seek justice, which can only be achieved through the
representation and presentation of the truth. This responsibility includes, but is not limited to, ensuring
that the guilty are held accountable, that the innocent are protected from unwarranted harm, and that the
rights of all citizens, particularly victims of crime, are respected.
Department Overview
Budget Summary*
Total Budget $5,274,667
Budget +8.10%
Total Staff 40.95 FTE
Staff Change No Change
* Budget for Fund (001-1100) only, Victims
Assistance budget & staff not included
Page 77
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Resources Requirements
Successes in the Past Year
Prosecution Outreach Program - The first phase of this program, which involves outreach to local law
enforcement, was initiated. Deputy District Attorneys conduct ride-a-longs with law enforcement from different
agencies throughout Deschutes County. This effort has resulted in a better understanding of the issues these
agencies are addressing. It has also initiated a dialogue on how the District Attorney’s Office can work together
with these agencies in addressing their issues. Each law enforcement agency as well as the Adult Parole and
Probation Department, has been provided with at least one member of the District Attorney’s staff as a contact.
Deputy District Attorneys are also attending law Enforcement trainings and briefings on a regular basis.
Early Disposition Program (EDP) - This program, launched in February 2012, utilizes community resources
to provide alternative sanctions and prompt resolution of criminal matters in an effort to reduce costs, while still
holding offenders accountable for their crimes. This program targets nonviolent offenders with limited or no prior
criminal history and nonviolent probation violators in certain cases. Prosecutors identify cases meeting EDP
eligibility guidelines at the time it is filed. The program limits court appearances resulting in savings of time and
money. All eligible defendants who have appeared at their arraignment have accepted the offer the enter the
program. The new case management system will assist in identifying and preparing EDP cases.
Warrant Project - Thousands of cases that have been on warrant status for years were reviewed over the last
year. Each case was categorized by a number of criteria to determine whether it is still prosecutable and whether
or not maintaining the warrant is just and equitable. Many cases that were no longer prosecutable were
dismissed.
Multi-Disciplinary Teams - The District Attorney’s Office is represented on a number of multi-disciplinary
teams including the Sexual Assault Response Team (SART), the Child Abuse Multi-Disciplinary Team (MDT),
the Crisis Intervention Team, and the Deschutes County Domestic Violence Council. These teams provide a
collaborative and coordinated means for responding to issues such as domestic violence, child abuse, sexual
assault and mental health issues, as well as provide an ongoing review of the systems currently in place. With
Successes and Challenges
Personnel
80%
Materials
& Services
19%
Other
1%
County
General Fund
96%
Other
4%
Page 78
other agencies, the District Attorney’s Office is working to re-establish a MDT for Seniors and Disabled Adults.
This team will provide coordinated information to involved agencies to assist law enforcement investigations,
increase the effectiveness of criminal prosecutions, and ultimately increase the safety of seniors and disabled
adults.
Specialty Courts - The District Attorney’s Office and the Deschutes County Circuit Court continue to partici-
pate in the Domestic Violence Deferred Sentencing Court, Family Drug Court and Mental Health Treatment
Court These courts identify individuals who may be better served by addressing specific issues with evidence-
based treatment programs. The goal is to return offenders to the community with the tools necessary to be
productive members of the community.
High Profile Prosecutions - This year saw the successful prosecution of a number of difficult and demanding
cases, including a no body homicide, child sexual abuse cases, and complex financial cases. These cases were a
significant drain on resources and prosecutor time, but the entire office worked together with cooperation and
support of local law enforcement.
Significant Issues in the Year Ahead
JustWare, the new case management system for the District Attorney’s Office, is almost online. The project
implementation has been extended due to a number of unexpected issues. Working closely with the Information
Technology Department, the implementation of this system continues to progress. One time expenses will be
required during implementation for training, equipment upgrades and Information Technology staff time. Once
implemented, JustWare will be easy to update, be more reliable and create a number of office efficiencies not
possible under the previous system.
Fiscal Issues and Conditions
This department receives 95% of its funding from the County General Fund. In FY 2009 through FY 2012, an
intergovernmental agreement to enhance and improve services in juvenile dependency cases provided an increase in
outside funding. This funding is expected to continue in FY 2013. In the past, a Federal High Intensity Drug
Trafficking Act (HIDTA) grant paid for personnel costs for one Chief Deputy District Attorney, assigned to the
Central Oregon Drug Enforcement Team (CODE). Although this position was extended longer than any other HIDTA
prosecutor in Oregon, these grant funds will not provided in FY 2013. As a result of this loss of funding, no additional
personnel will be requested in the FY 2013 budget. A number of complex cases are slated for trial in FY 2013,
including a murder trial and a number of financial crime cases. Prosecution of these cases may result in significant
expert and lay witness fees. Additional expenses associated with equipment, consulting services and software related
to the implementation of JustWare have be added to the FY 2013 budget.
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Staff Summary
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
District Attorney’s Office FTE (001-1100) 39.95 39.95 39.95 40.95 40.95
Victims’ Assistance FTE (212) 4.00 4.00 4.00 4.00 4.00
TOTAL DISTRICT ATTORNEY’S OFFICE FTE 43.95 43.95 43.95 44.95 44.95
Page 79
Budget Summary — District Attorney’s Office (001-1100)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Federal Government Payments 160,989 122,719 155,069 - - (100.0%)
State Government Payments 190,026 137,183 122,400 163,494 163,494 33.6%
Charges for Services 25,016 19,120 21,000 21,000 21,000 0.0%
Fines, Forfeitures & Assessments 100 761 200 200 200 0.0%
County General Fund 4,211,456 4,502,703 4,580,627 5,078,657 5,089,973 11.1%
Total Resources 4,587,587 4,782,486 4,879,296 5,263,351 5,274,667 8.1%
FY 2013
Approved
-
163,494
21,000
200
5,089,973
5,274,667
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 2,602,977 2,759,426 2,763,616 2,955,947 2,955,947 7.0%
Benefits 1,140,794 1,158,131 1,213,448 1,280,341 1,280,341 5.5%
Personnel Services 3,743,771 3,917,557 3,977,064 4,236,288 4,.236,288 6.5%
Professional & Technical Services 122,975 102,783 125,250 136,300 136,300 8.8%
Internal Service Fund Charges 366,931 410,825 415,598 470,741 470,437 13.2%
Other Materials and Services 310,775 345,658 325,584 384,222 384,222 18.0%
Materials and Services 800,680 859,266 866,432 991,263 990,959 14.4%
Capital Outlay 43,135 5,663 25,000 25,000 25,000 0.0%
Transfer to Vehicle R&M (340) - - 10,800 10,800 10,800 0.0%
Total Requirements 4,587,587 4,782,486 4,879,296 5,263,351 5,274,667 8.1%
FY 2013
Approved
2,957,281
1,290,627
4,247,908
136,300
470,437
384,222
990,959
25,000
10,800
5,274,667
Organizational Chart
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Department Head
Management
Represented by AFSCME
Represented by Deschutes County Deputy District Attorneys Assoc.
Confidential Employee
* District Attorney funded 20% by
Deschutes County and 80% by
State of Oregon
District Attorney
1.00 FTE*
Investigator
0.75 FTE
Legal Assistant
1.00 FTE
Administrative
Supervisor II
1.00 FTE
Chief Deputy District
Attorney
1.00 FTE
Chief Deputy District
Attorney
1.00 FTE
Trial Assistant I
0.50 FTE
Victims’ Assistance
Program Coordinator
1.00 FTE
Deputy District
Attorney
16.00 FTE
Systems Analyst
1.00 FTE
Trial Assistant II
16.00 FTE
Victims’ Advocate
3.00 FTE
Legal Assistant
1.00 FTE
Customer Service
Clerk II
1.00 FTE
Financial Analyst
0.50 FTE
Page 80
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Performance Management
Action #1: Successfully prosecute criminals (Goal #1, Objective #2)
Performance Measure #1: MCLE requirements completed by Deputy District Attorneys
FY 2013 Target: Meet or exceed Oregon State Bar MCLE requirements
Performance Measure #2: Provide quarterly training by experienced Deputy District Attorneys to District
Attorney’s Office, including trial techniques and case law updates
Performance Measure #3: Attend major topic specific training and conferences each year in the areas of
child abuse, homicide prosecution and domestic violence
Performance Measure #4: Number of cases disposed of within 365 days
FY 2013 Target: 51% or greater
Performance Measure #5: Provide 24/7 LE support available with on-call phone assigned to senior felony
Deputy District Attorneys on a rotating basis
Performance Measure #6: Assign Deputy District Attorneys to work with LE and prosecution partners
Performance Measure #7: Number of total cases filed
Performance Measure #8: Number of felony cases
Performance Measure #9: Number of misdemeanor cases
Performance Measure #10: Number of DUII cases
Performance Measure #11: Number of trials
Performance Measure #12: Number of juvenile cases
Performance Measure #13: Number of juvenile dependency petitions
Performance Measure #14: Number of juvenile delinquency petitions
Action #2: Promote programs to settle less serious cases (Goal #1, Objective #2)
Performance Measure #15: Assign a prosecutor to work with Mental Health Court
Performance Measure #16: Assign a prosecutor to work with Family Drug Court
Performance Measure #17: Assign a prosecutor to work with Domestic Violence Deferred Sentencing Court
Performance Measure #18: Percentage of defendant’s that successfully complete alternative programs
Performance Measure #19: Identify cases eligible for Early Disposition Program
Performance Measure #20: Percentage of Early Disposition Program cases resolved within 90 days
FY 2013 Target: 75% or greater
Measure Status FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 YTD
Felony Cases
Filed
Tried
Terminated
Pending
1,536
N/A
1,724
1,586
1,424
N/A
1,460
1,524
1,489
38
1,471
1,533
618
13
870
1,268
737
17
588
1,412
Misdemeanor Cases
Filed
Tried
Terminated
Pending
3,002
N/A
4,117
5,994
2,945
N/A
3,044
5,833
2,681
67
3,566
4,887
1,494
25
1,706
4,699
1,332
21
2,710
3,244
Juvenile Cases
Filed
Tried
Terminated
Pending
536
N/A
604
108
482
N/A
520
80
465
N/A
446
108
210
N/A
198
124
293
N/A
277
143
Page 81
The Victims’ Assistance Program (VAP) provides advocacy for victims of crime including information and assistance
regarding the criminal justice system process, crime victim’s compensation, victim’s rights, hearing notification, VINE
(victim notification on defendant custody status), resource referrals, parole board hearings and all other vital
information services. The goal is to provide timely and effective services for all crime victims in the community. The
services the Deschutes County Victims’ Assistance Program provides are not replicated by any other agency in the
community. The criminal caseload with victims in 2011 was 2,429. The VAP provided more than 25,000 points of contact
for services to victims and witnesses in criminal cases and the community in general.
The VAP is currently made up of three Victim Service Providers and ten volunteers supervised by a Program Director. It
maintains a caseload that covers victims of violent crimes in juvenile and adult court, and property crimes, as needed.
Staff and volunteers handle walk-ins on a daily basis in addition to a continuous stream of phone contacts.
Oregon Statutes and the Constitution mandate many of the services provided by this program. The following is a list of
the policies and procedures in place that support each of the mandates for the VAP, as well as other program objectives.
Informing victims, as soon as practicable, of the rights granted under Oregon law
Informing crime victims of their case status and progress
Performing advocate duties for victims and assisting them through the criminal justice system process, as
well as advocating for victims’ rights throughout the prosecution process
Preparing victims for pending court hearings by informing them of procedures involved
Accompanying victims to court hearings
Assisting victims in preparing restitution documentation
Assisting victims in obtaining the return of property held as evidence
Assisting victims with personal logistical problems, related to court appearances
Generally encouraging and facilitate testimony by victims and witnesses
Providing crisis intervention and stabilization to victims of crime
Referring victims to community resources
Accompanying victims to interviews and meetings with Deputy District Attorneys, law enforcement
agencies and social service agencies
Informing victims of and assisting victims with crime victim compensation
Acting as liaison with allied agencies, organizations and community groups
Providing information and assistance in obtaining offender custody status information
Other duties and functions performed by Assistance include:
Maintaining statistics on services provided
Providing community education and outreach
Facilitating the victim impact panel
Providing volunteer opportunities within the VAP program
Developing community resources to assist victims of crime
Participating in MDTs for domestic violence, child abuse and sexual assault victims
Collaborate with law enforcement agencies and community organizations to facilitate process
improvements to provide comprehensive services to victims
Providing community education outreach about the VAP and victims’ rights
There are three primary sources of Victims’ Assistance funding: County General Fund, Unitary Assessment fees received
through the CIC State funds, and Violence Against Women Act (VOCA) grant funds received via pass-through from the
Federal Government and the State of Oregon. The VAP also receives revenue from the Victim Impact Panel.
Victims’ Assistance (Fund 212)
Public Safety—District Attorney’s Office
Deschutes County, OREGON Page 82
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Budget Summary—Victims' Assistance (Fund 212)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 82,798 87,396 102,236 90,654 90,654 (11.3%)
Federal Government Payments 43,829 43,831 43,829 43,829 43,829 0.0%
State Government Payments 82,015 83,467 82,015 83,364 83,364 1.6%
Charges for Services 27,327 23,781 25,200 40,000 40,000 58.7%
Fines, Forfeitures & Assessments 9,245 5,488 8,500 2,500 2,500 (70.6%)
Interest Revenue 879 478 500 500 500 0.0%
Transfers from Liquor Enf.(208) 40,000 30,000 20,000 20,000 20,000 0.0%
County General Fund 108,775 108,775 104,424 105,056 105,056 0.1%
Total Resources 394,868 383,216 386,704 385,903 385,903 (0.2%)
FY 2012
Approved
90,654
43,829
83,364
40,000
2,500
500
20,000
105,056
385,903
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 287,222 256,611 301,658 313,238 314,035 4.1%
Materials and Services 20,250 21,344 29,317 32,419 32,351 10.3%
Capital Outlay - - 100 100 100 0.0%
Contingency - - 55,629 40,146 39,417 (29.1%)
Total Requirements 307,472 277,955 386,704 385,903 385,903 (0.2%)
FY 2012
Approved
314,035
32,351
100
39,417
385,903
Page 83
Fund Description
Oregon Revised Statutes 471.670 requires that all fines imposed by a judge or court in the enforcement of either the
Liquor Control Act or the Oregon Distilled Liquor Control Act shall be forwarded to the county in which the conviction
occurred. These funds are to be used for enforcement of such laws and must be approved by the District Attorney. The
majority of funds in this account are transferred to the Victims’ Assistance Program (Fund 212), a small amount provided
for internal services and the remainder allocated to contingency.
Liquor Enforcement (Fund 208)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 21,889 14,708 4,500 25,124 25,124 458.3%
Fines, Forfeitures & Assessments 32,929 26,911 25,000 25,000 25,000 0.0%
Interest Revenue 266 103 100 100 100 0.0%
Total Resources 55,084 41,722 29,600 50,224 50,224 69.7%
FY 2013
Approved
25,124
25,000
100
50,224
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services 376 182 133 448 444 233.8%
Transfer to Victims’ Assistance (212) 40,000 30,000 20,000 20,000 20,000 0.0%
Contingency - - 9,467 29,776 29,780 214.6%
Total Requirements 40,376 30,182 29,600 50,224 50,224 69.7%
FY 2013
Approved
444
20,000
29,780
50,224
Public Safety—District Attorney’s Office
Deschutes County, OREGON Page 84
Justice Court is a state court administered by the County, under the
direction of an elected Justice of the Peace. The court’s office is located in
Redmond, and court sessions are held in Redmond, Sisters, and La Pine.
Justice Court handles traffic and ordinance violations, small claims, and
certain civil matters. The court handles city ordinances under contract with
the City of Sisters and the City of Redmond, along with their traffic
violations. This allows the cities to close their municipal courts.
Justice Court holds evening hearings at each of the court locations to make
attending court more convenient for the public. This also allows police
officers and sheriff deputies to remain in their assigned locations while still making their court appearances.
Resources Requirements
Department Overview
Budget Summary
Total Budget $658,286
Budget Change +3.0%
Total Staff 5.00 FTE
Staff Change No Change
Charles Fadeley, Justice of the Peace
Justice Court
Mission Statement
To administer Justice Court functions in a timely and constructive manner
Public Safety—Justice Court
Deschutes County, OREGON
Beginning
Capital
12%
Transfers
88%
Other
< 1%
Personnel
62%
Materials &
Services
30%
Contingency
8%
Page 85
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
JUSTICE COURT FTE 6.00 6.00 5.00 5.00 5.00
Staff Summary
Successes and Challenges
Successes in the Past Year
Full installation of Aptitude Solutions’ ShowCase court case management software is nearing completion.
Staff training on software use began in April 2012 with a “go-live” on May 1, 2012.
Partnered with Cities of Bend, Medford and Talent for a joint RFP for collection services. Alliance One was
awarded a four-year contract to collect unpaid receivables and fines for the courts.
A new Court Coordinator was hired to replace current Coordinator who retired in April 2012.
Significant Issues in the Year Ahead
Completing the installation and training phases of the new case processing software
Moving to a newly acquired North County Services Building
Creating a Justice Court website to provide the public with information regarding forms and filing fees
Hiring and training a new Court Services Assistant to bring operation levels up to full staffing
Fiscal Issues and Conditions
Justice Court is funded through the County General Fund. In the past, the court has produced enough revenue to
cover its expenses. Economic and organizational issues are affecting the number of citations filed with the court,
and increasing trial volume. Due to these factors, there has been a reduction in revenue collected by the court in
the past two years.
Public Safety—Justice Court
Deschutes County, OREGON
Organizational Chart
Justice of the Peace
1.00 FTE
Court Coordinator
1.00 FTE
Court Services Assistant
3.00 FTE
Management
Represented by AFSCME
Department Head
Page 86
*Court fines and fees collected through the Justice Court and a contracted collection agency are deposited into the
County General Fund. Funds are transferred from the County General Fund to the Justice Court for operational
expenses. This transfer does not necessarily reflect court fines and fees. The following graph identifies the total court
fines and fees collected and the funds transferred from the County General Fund to the Justice Court. Historically,
the Justice Court collected more funds than were transferred from the County General Fund. In FY 2012, the
transfer from the County General Fund was about $50,000 greater than the court fines and fees collected.
Budget Summary — Justice Court (123)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 113,554 173,478 137,000 77,000 77,000 (43.8%)
Charges for Services 1,108 962 800 650 650 (18.8%)
Interest Revenue 1,421 1,140 1,200 1,000 1,000 (16.7%)
County General Fund* 599,287 481,450 499,952 574,636 579,636 15.9%
Total Resources 715,370 657,030 638,952 653,286 658,286 3.0%
FY 2013
Approved
77,000
650
1,000
579,636
658,286
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 271,780 251,638 284,937 272,187 274,840 (3.5%)
Benefits 141,881 124,386 133,433 134,469 136,149 2.0%
Personnel Services 413,661 376,024 418,370 406,656 410,989 (1.8%)
Internal Service Fund Charges 58,742 74,683 73,335 100,946 100,846 37.5%
Other Materials and Services 69,489 67,294 93,322 95,274 95,274 2.1%
Materials and Services 128,231 141,977 166,657 196,220 196,120 17.7%
Contingency - - 53,925 50,410 51,177 (5.1%)
Total Requirements 541,892 518,001 638,952 653,286 658,286 3.0%
FY 2013
Approved
274,840
136,149
410,989
100,846
95,274
196,120
51,177
658,286
Public Safety—Justice Court
Deschutes County, OREGON
$‐
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Court Fines & Fees Collected County General Fund Transfer
Page 87
Performance Management
Action #1: Reduce outstanding receivable balance and increase the collection rate. Enforcing payment of
fines and fees holds defendants accountable and promotes compliance with traffic laws. Timely collection and
distribution of fines and fees supports law enforcement programs and court functions. Four years ago, the court
contracted with a private collection agency, which substantially increased revenue received. At the court’s request,
the collection agency began adding interest to unpaid fine balances submitted to them after August 2009 (Goal #1,
Objective #2).
Performance Measure #1: Percentage increase in receivables
Performance Measure #2: Rate of collection on fines
Action #2: Resolve small claims cases prior to trial. Trials generally result in a lose/lose outcome for the
parties. Mediation and other forms of settlement create a positive end to issues, and save hours of court time and
associated costs (Goal #1, Objective #2).
Performance Measure #3: Percentage of at-issue small claims cases resolved before trial
Action #3: Decrease recidivism. Current software is not able to track this in a useable manner. Recently, staff
started providing information to the judge indicating whether the individual had prior charges dismissed or fines
suspended. New software may provide capability. (Goal #1, Objective #2).
Performance Measure #4: Percentage of defendants with prior charges.
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
10.0% 8.3% 6.2% 5.4% 4.0%
74% 73% 73% 74% 74%
Measure
Measure #1
Measure #2
FY 2013 Target
5% or less
74% or greater
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 YTD
69% 86% 63% 87% N/A
FY 2013 Target
85% or greater
Public Safety—Justice Court
Deschutes County, OREGON
FY 2012 FY 2013 Target
1% Baseline year, no target established
Page 88
The Sheriff’s Office is the lead law enforcement agency in Deschutes County, dedicated to providing a wide range of
professional public safety services. The Sheriff’s Office is headed by a directly elected sheriff, who has statutory
authority for organizing the work of the Sheriff’s Office. Law Enforcement services provided include: patrol, traffic
safety, criminal investigations, corrections, civil services and search & rescue. Special operations include a Marine
Patrol, K-9 units, Forest Patrol and Emergency Management. Administration and Support Sheriff Organizations
include Automotive/Communications, Training, Records, Business Management, Human Resources, Information
Technology, Legal and Command Staff.
For budget purposes the Sheriff’s Office is shown as three programs: (1) Corrections, (2) Law Enforcement Services
and (3) Administration and Support Services.
Resources - District #1 (Fund 701)
*Budget for Sheriff's Office only, staff includes
Fund 245-Deschutes County Comm System
Requirements (Fund 255)
Resources - District #2 (Fund 702)
Department Overview
Budget Summary*
Total Budget $37,003,318
Budget Change +1.3%
Total Staff 213.00 FTE
Staff Change -8.00 FTE
Larry Blanton, County Sheriff
Sheriff’s Office
Mission Statement
To serve the community by providing superior public safety and service in an ethical and
fiscally responsible manner, while preserving the right of all individuals
Public Safety—Sheriff’s Office
Deschutes County, OREGON
Beginning
Capital
20%
Taxes
70%
State Gov
Pmts
7%
Other
3%
Beginning
Capital
20%
Taxes
53%
Local
Gov Pmts
22%
Other
5%
Personnel
69%Materials &
Services
15%
Capital
Outlay
1%
Contingency
15%
Page 89
Successes in the Past Year
Command staff reorganization was implemented with the July 2011 retirement of the Corrections Captain and
the promotion of two lieutenants to Captains and three Sergeants to Lieutenants. A position of Operations
Captain was created to focus on mission critical support organizations in the Sheriff’s Office.
In conjunction with other County Law Enforcement Agencies and 911 the Sheriff’s Office completed the installa-
tion of a new Records Management System. The new system replaces an obsolete legacy system and will
improve the quality of law enforcement information available for analysis. A new Jail Management System was
also installed to replace an obsolete legacy system.
The Tactical Team was increased to 24 members and was successfully deployed to several law enforcement
incidents. The team is trained to deploy specialized tactics and munitions. Having this team in the Sheriff’s
Office decreases the need for support from other Law Enforcement agencies.
A State Homeland Security grant for $205,682 was received and used to develop a strategic plan for upgrade of
the 800MHz radio system and to purchase equipment for conversion of the VHF radio system to narrow band
required by an FCC mandate.
Completed renovation projects in the Adult Jail and Evidence Storage. Jail renovation included kitchen and
staff dining room updates, additional staff offices, carpeting and other improvements. Total project cost was
$846,000 and was funded by reserve funds established in prior years.
Reduced inmate meal costs from $1.39 per meal to $1.32 per meal resulting in a savings of over $20,000 by
negotiating a new jail food service vendor contract and increased inmate reimbursements for inmate telephone
fees by contracting with a new telephone system vendor increasing inmate telephone fees by over $40,000.
Streamlined the online sale of obsolete Sheriff’s Office vehicles resulting in 27 vehicles sold and returning over
$65,000 in revenue to the Sheriff’s Office.
Improved the efficiency, accuracy and timeliness of employee payroll processing by streamlining the processes
for collection, review and approval of time reporting.
Significant Issues in the Year Ahead
The budget includes a reduction of eight employee positions. These positions have been purposely left unfilled
or are planned retirements and the reduction does not result in employee layoffs. The Sheriff’s Office believes
these reductions will not impact operations.
The collective bargaining agreement with the Deschutes County Sheriff’s Office Association expires on June 30,
2013. Negotiations on a new agreement will be ongoing during the year.
Cybercrime continues to be a major source of crime in Deschutes County. The Sheriff’s Office has a dedicated
detective assigned to the investigation and prevention of cyber theft and child sex pornography.
The Sheriff’s Office will continue to replace vehicle mobile data terminals and radios due to obsolescence. A new
reserve is being established to set aside funds for future upgrades of our communication system. With limited
resources the Sheriff’s Office will need to manage technology updates wisely and may not be able to update as
frequently as we would like.
Successes and Challenges
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 90
Organizational Chart
Management
Confidential Employees
Departmental Functions
Department Head
Fiscal Issues and Conditions
The primary source of revenue for the Sheriff’s Office is the 2006 voter-approved law enforcement tax districts.
The Countywide district tax rate will be increased by three cents, or back to the initial rate of $0.95 per $1,000 of
assessed value. The Rural tax district rate will remain unchanged for the fifth consecutive year.
Law Enforcement Tax District 1 provides funding for Countywide Sheriff’s Office Services including operation
of the Adult Jail, Work Center, Court Security, Emergency Services and Civil. Property tax revenue in Tax
District 1 is expected to be $15.8 million, an increase of $1.0 million from FY 2012. Other revenue sources for Tax
District 1 includes federal and state grants, payments for services and state 1145 inmate funding (reimbursement
for housing felons with sentences of one year or less). State Community Corrections provides funds to each county
for local control of 1145 inmates. The Sheriff’s Office will receive 35% of Deschutes County 1145 funding with the
Adult Parole and Probation Department receiving the other 65%. If the Secure Rural School and Community Self-
Determination Act is not renewed, the Sheriff’s Office will not receive $150,000 of Title III funds, which
reimbursed the Sheriff’s Office for Search and Rescue missions on Government Lands.
Law Enforcement Tax District 2 provides funding for rural Patrol and Investigative services. Expected
revenue from Tax District 2 property tax revenue in FY 2013 is $7.8 million, an increase of $175,000 from FY
2012. Other revenue sources for Tax District 2 include $2,650,000 rural transient lodging taxes and general fund
transfers, federal and state grants, fines and fees and payments for services. The contract with the City of Sisters
for law enforcement services will be approximately $468,000 in FY 2013.
Expenses: Total Sheriff’s Office expenses will remain flat next year at approximately $37 million. Personnel
expenses will total $25.3 million next year, or 69% of the total budget.
Public Safety—Sheriff’s Office
Deschutes County, OREGON
County Sheriff
1.00 FTE
Assistant to the
County Sheriff
1.00 FTE
Corrections
Captain
1.00 FTE
Detective Captain
1.00 FTE
Operations
Captain
1.00 FTE
Patrol Captain
1.00 FTE
Legal Counsel
1.00 FTE
Civil
8.50 FTE
Auto/
Communications
4.00 FTE
Patrol
56.50 FTE
Emergency
Management
1.00 FTE
Street Crimes/
CODE/ Forensics
4.20 FTE
Search & Rescue/
Marine
6.25 FTE
Records
8.00 FTE
Detectives
10.30 FTE
Training
2.00 FTE
Transport/
Court Security
2.00 FTE
Work Center
19.50 FTE
Adult Jail
75.75 FTE
Information
Technology
3.00 FTE
Human Resources
2.00 FTE
Purchasing
1.00 FTE
Legal Assistant
1.00 FTE
Business Manager
1.00 FTE
Page 91
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 183,677 207,689 - - - 0.0%
Law Enforcement District #1 (701) 16,925,625 18,046,786 22,084,821 22,641,626 22,641,626 2.2%
Law Enforcement District #2 (702) 10,962,037 11,357,924 14,448,695 14,361,692 14,361,692 (0.1%)
Interest Revenue 24,013 - - - - 0.0%
Total Resources 28,095,352 29,612,399 36,533,516 37,003,318 37,003,318 1.3%
FY 2013
Approved
-
22,641,626
14,361,692
-
37,003,318
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 14,597,309 15,739,359 17,224,372 17,195,227 17,199,075 (0.1%)
Benefits 6,855,769 7,270,887 8,120,655 8,125,007 8,174,717 0.6%
Personnel Services 21,453,078 23,010,246 25,347,627 25,320,234 25,373,792 0.1%
Interfund Charges 333,894 341,989 374,641 410,690 410,690 9.6%
Internal Service Fund Charges 1,085,876 1,252,313 1,301,197 1,375,901 1,368,268 5.2%
Utilities 404,122 423,517 425,586 411,920 411,920 (3.2%)
Gasoline, Diesel & Oil 360,622 431,623 480,000 440,000 440,000 (8.3%)
Grants, Loans & Reimbursements 476,232 297,344 80,950 116,050 116,050 43.4%
Prisoners Board, Medication and
Supplies 457,069 485,060 496,700 557,100 557,100 12.2%
Intergovernmental Expenses
(Jefferson County) - - 292,000 146,000 146,000 (50.0%)
Other Materials and Services 1,011,943 993,015 1,262,909 1,101,299 1,101,299 (12.8%)
Materials and Services 5,295,070 5,220,790 5,934,576 5,450,206 5,442,573 (8.3%)
Capital Outlay 649,515 1,181,363 664,823 462,158 462,158 (30.5%)
Transfer to County General Fund 490,000 - - - - 0.0%
Transfer to Debt Svc—Jamison
(539) - 100,000 200,000 - - (100.0%)
Transfer to Jail Project (456) - 100,000 - - - 0.0%
Contingency - - 4,386,490 5,770,720 5,724,795 30,5%
Total Requirements 27,887,663 29,612,399 36,533,516 37,003,318 37,003,318 1.3%
Professional & Technical Services 436,488 316,188 425,163 233,866 233,866 (45.0%)
Insurance 263,701 143,729 180,822 183,670 183,670 1.6%
Vehicle Maintenance & Repair 272,153 279,959 367,941 303,221 303,221 (17.6%)
Minor Equipment 192,970 256,053 246,667 170,489 170,489 (30.9%)
FY 2013
Approved
17,199,075
8,174,717
25,373,792
233,866
410,690
1,368,268
411,920
440,000
183,670
116,050
557,100
303,221
146,000
170,489
1,101,299
5,442,573
462,158
-
-
-
5,724,795
37,003,318
Sheriff’s Office (Fund 255)
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 92
Fund Description
The Countywide Law Enforcement District was approved and created by election of the Deschutes County voters on
November 7, 2006. Its principal purpose is to provide a permanent source of funding for law enforcement services that
are provided to all county residents. These services include operation of the Adult Jail and Work Center, Search and
Rescue, Emergency Services and civil process services. Funding sources include countywide property tax revenue, as
well as federal and state funding, fines and fees, service charges and interest. All revenue generated in this fund is
transferred to the Sheriff’s Office (255), District #1 Reserve Fund (703) and Communications Reserve Fund (256).
Countywide Law Enforcement District (Fund 701)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 3,343,461 5,478,091 5,108,671 4,507,352 4,507,352 (11.8%)
Taxes 16,169,109 15,799,213 14,807,841 15,825,740 15,825,740 6.9%
Federal Government Payments 124,811 48,563 35,200 30,000 30,000 (14.8%)
State Government Payments 2,054,042 1,950,478 1,591,138 1,608,991 1,608,991 1.1%
Local Government Payments 185,022 350,233 255,005 258,180 258,180 1.2%
Charges for Services 167,495 193,494 149,100 167,600 167,600 12.4%
Fines, Forfeitures & Assessments 214,055 261,369 205,000 255,000 255,000 24.4%
Non-Operational Revenue 145,721 54,822 31,866 83,763 83,763 162.9%
Sales of Equipment - 1,257 1,000 5,000 5,000 400.0%
Total Resources 22,403,716 24,137,520 22,184,821 22,741,626 22,741,626 2.5%
FY 2013
Approved
4,507,352
15,825,740
30,000
1,608,991
258,180
167,600
255,000
83,763
5,000
22,741,626
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Transfer to Sheriff’s Office (255) 16,925,625 18,046,786 22,084,821 22,641,626 22,641,626 2.5%
Transfer to Dist. #1 Reserve (703) - - 100,000 100,000 100,000 0.0%
Total Requirements 16,925,625 18,046,786 22,184,821 22,741,626 22,741,626 2.5%
FY 2013
Approved
22,641,626
100,000
22,741,626
Public Safety—Sheriff’s Office
Deschutes County, OREGON
Staff Summary
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL SHERIFF’S OFFICE FTE 220.25 220.25 221.00 221.00 213.00
Law Enforcement FTE 101.22 100.26 100.26 99.66 96.42
Corrections FTE 101.75 101.75 102.25 102.85 98.54
Administration and Support Services FTE 16.28 17.24 17.49 17.49 17.04
Communications System FTE (Fund 245) 1.00 1.00 1.00 1.00 1.00
Page 93
Fund Description
The Rural Law Enforcement District was approved and created by Deschutes County voters on November 7, 2006. Its
principal purpose is to provide a permanent source of funding for law enforcement services that are not served by city or
special service district law enforcement departments. These services include patrol and investigative services for areas in
Deschutes County outside the cities of Bend, Redmond and Sisters, as well as the Sunriver and Black Butte Service
Districts. Funding sources include rural property tax revenue and federal and state funding, fines and fees, service charges
and interest. Revenue generated in this fund is transferred to the Sheriff’s Office (255), District #2 Reserve Fund (704) and
Communication Reserve Fund (256).
Rural Law Enforcement District (Fund 702)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,433,708 2,421,863 2,936,523 2,859,915 2,859,915 (2.6%)
Property Taxes 7,895,033 7,950,161 7,605,125 7,780,000 7,780,000 2.3%
Federal Government Payments 167,161 100,661 115,750 142,000 142,000 22.7%
State Government Payments 346,966 405,425 403,304 386,285 386,285 (4.2%)
City of Sisters 416,015 432,655 449,961 467,960 467,960 4.0%
Charges for Services 68,365 31,530 27,000 23,000 23,000 (14.8%)
Fines, Forfeitures & Assessments 160,927 148,924 132,500 140,500 140,500 6.0%
Non-Operational Revenue 18,396 33,375 11,800 11,800 11,800 0.0%
Sales of Equipment 20,435 36,332 26,000 50,000 50,000 92.3%
Total Resources 13,383,900 14,362,456 14,548,695 14,661,692 14,661,692 0.8%
Transient Room Taxes 2,016,837 2,135,642 2,073,856 2,073,265 2,073,265 (0.0%)
County General Fund 643,163 514,358 576,144 576,735 576,735 0.1%
Other County Department Contracts 115,685 109,981 110,732 110,232 110,232 (0.5%)
School Districts 81,209 41,549 80,000 40,000 40,000 (50.0%)
FY 2013
Approved
2,859,915
7,780,000
142,000
386,285
467,960
2,073,265
110,232
40,000
23,000
140,500
11,800
576,735
50,000
14,661,692
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Transfer to Sheriff’s Office (255) 10,962,038 11,357,923 14,448,695 14,561,692 14,561,692 0.8%
Transfer to Dist. #2 Reserve (704) - - 100,000 100,000 100,000 0,0%
Total Requirements 10,962,038 11,357,923 14,548,695 14,661,692 14,661,692 0.8%
FY 2013
Approved
14,561,692
100,000
14,661,692
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 94
Performance Management
Action #1: Maintain a safe and secure corrections facility. Work with other agencies to reduce inmate population.
Continue efforts to stop the early release of inmates due to bed capacity shortages. (Goal #1, Objective #1)
Performance Measure #1: Number of inmates released early due to matrixing
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
423 0 0 0 0
FY 2013 Target
0
Action #2: Maintain current Adult Jail and Work Center programs available to inmates. These programs were
established with the re-opening of the Work Center in 2008. (Goal #1, Objective #2)
Performance Measure #2: Number of inmates participating in programs
FY 2011 FY 2012
Average 198 per month Average 319 per month
FY 2013 Target
319 or more per month
Action #3: Effectively respond to calls from community for public safety services (Goal #1, Objective #2)
Performance Measure #3: Number of vehicle traffic accidents in Deschutes County
Performance Measure #4: Patrol response time
Performance Measure #5: Number of patrol calls for service
Performance Measure #6: Number of person and property crimes
Performance Measure #7: Number of criminal cases per deputy
Performance Measure #8: Number of civil papers processed
Performance Measure #9: Number of search and rescue missions
* Person and property crimes are for calendar years 2007-2010
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
607 553 547 563 521
Measure
Measure #3
Measure #4 13:29 12:48 N/A 14:48 N/A
Measure #5 25,213 23,289 21,512 21,424 N/A
Measure #6 2,540* 2,339* 2,270* 2,340* N/A
Measure #7 46.5 50.0 34.0 24.9 22.1
Measure #8 10,850 11,319 11,130 8,813 7,169
Measure #9 138 138 110 123 N/A
FY 2013 Target
521 or less
14.48 or less
21,424
2,340 or less
22.1 or less
7,169
110
Action #4: Meet or exceed all Oregon Emergency Management guidelines by coordinating and facilitating
disaster/pandemic exercises with all local resources (Goal #1, Objective #2)
Performance Measure #10: Coordinate and facilitate disaster/pandemic exercise
FY 2011 FY 2012
2 exercises Achieved
FY 2013 Target
2 exercises
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 95
Action #5: Enhance off-duty training regimen, to include more in-service training on more diverse topics
(Goal #5, Objective #1)
Performance Measure #11: Number of completed training hours for sworn and non-sworn staff.
Action #6: Provide quality support services at the lowest cost (Goal #6)
Performance Measure #12: Direct cost per inmate per day at the County Jail and Work Center at full capacity
Performance Measure #13: Number of non-sworn employees as percentage of sworn employees
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
72 72 133 117 107
FY 2013 Target
107 or more
Measure FY 2011 FY 2012
Measure #12 $119 $125
Measure #13 27% 24%
FY 2010
$76
27%
FY 2009
$82
26%
FY 2008
$77
26%
FY 2013 Target
$99
26%
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 96
Corrections Program
This program consists of the adult jail, work center, transportation, court security and the Sheriff’s Office maintenance.
The primary responsibility of the organization is to provide safe, secure and humane detention facilities for inmates in
custody, admission and release services, medical, maintenance, food services, court security and transport services.
Services are provided in a respectful, professional and fiscally responsible manner.
Managing current Adult Jail Capacity will be a major issue in FY 2013. The current Adult Jail has a capacity of 228 beds.
The reopening of the Work Center in March 2008 added 90 male beds. To respond to the increase in female inmates, the
Adult Jail was reconfigured in 2008 to add 12 female beds for a total of 40 female beds. This provides temporary relief
and avoids forced inmate early release. Senate Bill 395 provides reimbursement to counties for the cost of incarcerating
repeat DUII offenders. The Sheriff’s Office expects to recover $50,000 for Senate Bill 395 incarceration expenses in FY
2013.
Total Corrections expenses will be less in FY 2013 due to the reduction of four positions, completion of the Jail
Management Information System, and a reduction in jail bed rental expenses. The budget for FY 2013 includes $146,000
for rental of bed space if needed from Jefferson County.
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 9,305,356 10,725,336 11,317,819 11,312,647 11,335,328 11,335,328 0.0%
Materials and Services 1,690,335 1,741,659 2,122,530 1,857,778 1,855,852 1,855,852 (12.6%)
Capital Outlay 84,796 209,298 371,246 116,971 116,971 116,971 (68.5%)
Transfer to County General Fund 350,000 - - - - - 0.0%
Total Requirements 11,430,487 12,676,293 13,811,595 13,287,396 13,308,151 13,308,151 (3.6%)
Staff Summary FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Adult Jail FTE (255-3700) 75.75 75.75 75.25 75.85 76.39
Court Security FTE (255-3800) 2.00 2.00 2.00 2.00 2.15
Work Center FTE (255-4200) 24.00 24.00 25.00 25.00 20.00
TOTAL CORRECTIONS FTE 101.75 101.75 102.25 102.85 98.54
Law Enforcement Services Program
This program includes Patrol, Investigations, Civil, Records, Special Services, Search & Rescue and Emergency Services.
Patrol – This division is responsible for crime prevention, responding to 911 calls for services, enforcement
of traffic laws, and investigation of traffic accidents and apprehension of suspects. Special functions include
SRO, K-9 and Reserve.
Investigations – This division consists of Detectives, Evidence, and membership in the Interagency Major
Crime Team. This unit investigates crimes that include homicide, domestic violence, narcotics, forgery,
pornography, child and elderly abuse and sexual assault.
Civil – This division is responsible for receiving and serving all court documents presented to the Sheriff
and processing paperwork on all towed or impounded vehicles, assisting with Sheriff’s auctions and other
mandated civil activities.
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 97
Records – This division is responsible for all report storage and dissemination as well as transcription of
deputy reports.
Special Services – This division is mandated to provide the coordination of search and rescue missions and
marine patrol on county lakes and rivers. Also, Off-Road Vehicle, Marine and Snowmobile patrol are other
functions.
Emergency Services – This division is responsible for all County emergency disaster planning.
Street Crimes/CODE/Forensic – This division consists of membership in the Central Oregon Drug
Enforcement Team (CODE), Street Crimes, Computer Forensic and Concealed Handgun Permits.
Patrol will continue to successfully impact traffic safety issues of DUII, speeding, and aggressive driving through
innovative use of the Major Accident Investigation Team and Three Flags Blitzes. Investigations will need to keep up
with changing technology that allows criminals to become more creative and attempt more brazen crimes. The Sheriff’s
Office is seeing an increase in substance abuse, burglary/major theft, suicides/death investigations, child sex abuse,
sexual assault and more violence related incidents in Deschutes County. Also, pornography, dealing with the mentally
ill and suicidal subjects requires additional resources and training for the Sheriff’s Office. Special Services Search and
Rescue and Marine Patrol functions are anticipating increases in demands for services next year as more people are
recreating in Central Oregon as opposed to traveling out of state due to the economy. The Deschutes County Search and
Rescue organization is one the busiest units in the State. Maintaining our volunteer membership and preventing
turnover will be a significant challenge.
One position was eliminated in Detectives and two position were eliminated in Patrol. Expenses include $96,000 for the
purchase of four Dodge Charger patrol vehicles and $60,000 for the purchase of twelve Mobile Data Terminals. The
Sheriff’s Office will continue to receive $2,650,000 in Transient Lodging Tax revenue and General Fund allocation for
Rural Law Enforcement.
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 10,336,074 11,395,550 11,964,712 11,988,073 12,010,463 0.4%
Materials and Services 1,086,285 1,092,423 1,212,980 1,124,770 1,122,809 (7.4%)
Capital Outlay 523,007 219,816 266,377 338,217 338,217 27.0%
Total Requirements 11,945,366 12,707,789 13,444,069 13,451,060 13,471,489 0.2%
FY 2013
Approved
12,010,463
1,122,809
338,217
13,471,489
Staff Summary FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Civil/ Special Units FTE (255-2100) 12.43 8.83 8.83 8.83 8.64
Investigations/ Evidence FTE (255-3300) 12.10 11.47 11.47 11.47 10.50
Other Law Enforcement Services FTE (255-4400) 0.00 4.36 4.36 4.36 4.40
TOTAL LAW ENFORCEMENT FTE 101.22 100.256 100.26 99.66 96.42
Patrol FTE (255-3400) 60.84 59.84 59.84 59.24 57.14
Records FTE (255-3500) 8.20 8.17 8.17 8.17 8.14
Emergency Services FTE (255-3900) 1.20 1.17 1.17 1.17 1.20
Special Services/ Search & Rescue FTE (255-4100) 6.45 6.42 6.42 6.42 6.40
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 98
Administrative & Support Program
This program consists of two divisions:
Administration – This includes business management, human resources, information technology, and legal
counsel. Sheriff’s Office Administration is led by seasoned professional managers who develop and
implement programs to increase Sheriff’s Office human capital and promote the use of cost effective law
enforcement technology and management programs. The division ensures compliance with county policy
relating to budget, personnel, labor negotiations and records management, sets policy for the Sheriff’s Office
and coordinates public information activities for the department.
Support Services – This includes administration and maintenance of the vehicle fleet and radio/data
communications systems and training of new employees and mandated training for all Sheriff’s Office
employees.
Funding is provided by both Law Enforcement tax districts. The new position of Operations Captain will provide leader-
ship for Administration. Information Technology will continue to maintain and improve the new Records and Jail
Management Systems. Fleet Management will be at full staff, which will allow continued vehicle maintenance and repair
to be done in-house at reduced costs. The vehicle fuel budget was increased by $40,000 (10%) next year as gasoline prices
are expected to remain above this year’s average price.
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,811,649 1,979,973 2,065,096 2,019,514 2,028,001 (1.8%)
Materials and Services 2,518,450 2,305,027 2,599,066 2,467,658 2,463,912 (5.2%)
Capital Outlay 41,712 - 27,200 6,970 6,970 (74.4%)
Transfer to County General Fund 140,000 - - - - 0.0%
Transfer to Debt Svc—Jamison (539) - 100,000 200,000 - - (100.0%)
Transfer to Jail Project (456) - 100,000 - - - 0.0%
Contingency - - 4,386,490 5,770,720 5,724,795 30.5%
Total Requirements 4,511,811 4,485,000 9,277,852 10,264,862 10,223,678 10.2%
FY 2013
Approved
2,028,001
2,463,912
6,970
-
-
-
5,724,795
10,223,678
Staff Summary FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Administration FTE (255-1700) 10.75 11.75 12.00 12.00 10.34
Automotive/Communication FTE (255-2900) 4.33 4.33 4.33 4.33 4.50
Training FTE (255-4300) 1.20 1.16 1.16 1.16 2.20
TOTAL ADMINISTRATIVE & SUPPORT FTE 16.28 17.24 17.49 17.49 17.04
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 99
Fund Description
Revenues for this fund are generated by enforcement of criminal and civil asset forfeitures by the Sheriff’s Office. These
funds are distinct from the asset forfeitures obtained by the Central Oregon Drug Enforcement Team. These funds may
be used to offset a portion of Sheriff’s Office enforcement expenses in accordance with state and federal law.
Sheriff’s Asset Forfeiture (Fund 235)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 24,564 24,478 25,000 25,000 25,000 0.0%
Fines, Forfeitures & Assessments - 1,292 5,000 7,500 7,500 50.0%
Interest Revenue 302 168 100 100 100 0.0%
Total Resources 24,866 25,938 30,100 32,600 32,600 8.3%
FY 2013
Approved
25,000
7,500
100
32,600
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services 388 383 30,000 32,500 32,500 8.3%
Capital Outlay - - 100 100 100 0.0%
Total Requirements 388 383 30,100 32,600 32,600 8.3%
FY 2013
Approved
32,500
100
32,600
Fund Description
The resources accounted for in the Court Facilities Fund are used for court security services provided by the Sheriff’s
Office. The Sheriff is mandated to provide security to the courts. Corrections deputies monitor and search persons
entering the courthouse for weapons and drugs, and provide court and building security.
Court Facilities (Fund 240)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 27,091 5,213 - 46,000 46,000 100.0%
Fines, Forfeitures & Assessments 100,901 97,428 91,000 197,689 197,689 117.2%
Interest Revenue 123 2 - - - 0.0%
Total Resources 128,115 102,643 91,000 243,689 243,689 167.8%
FY 2013
Approved
46,000
197,689
-
243,689
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services 122,902 96,200 91,000 243,689 243,689 167.8%
Total Requirements 122,902 96,200 91,000 243,689 243,389 167.8%
FY 2013
Approved
243,689
243,689
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 100
Fund Description
The Deschutes County Communication System is an interagency 800 MHz Simulcast trunked radio system for use by
Deschutes County public safety organizations. The system is operated by the Deschutes County Sheriff’s Office and
provides coverage of the major highways and populated areas of Deschutes County. Major users include the Sheriff’s
Office, the City of Bend Police and Public Works Departments, Sunriver and Black Butte Police Departments, and
County Solid Waste, Road and Parole and Probation Departments.
Deschutes County Communications System (Fund 245)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 116,204 87,394 100,000 128,124 128,124 28.1%
Federal Government Payments 20,500 - - - - 0.0%
Charges for Services 237,838 223,345 202,504 176,239 176,239 (13.0%)
Interest Revenue 4,256 2,422 3,100 2,000 2,000 (35.5%)
Interfund Charges 321,125 356,206 372,329 428,691 428,691 15.1%
Total Resources 699,923 669,367 677,933 735,054 735,054 8.4%
FY 2013
Approved
128,124
-
176,239
2,000
428,691
735,054
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 86,420 88,617 95,861 129,808 129,993 35.6%
Materials and Services 329,347 290,981 319,322 305,159 305,413 (4.4%)
Capital Outlay 39,996 - 25,647 14,000 14,000 (45.4%)
Transfer to FF&C Series 2003 (535) 156,766 156,678 156,734 152,399 152,399 (2.8%)
Contingency - - 80,369 133,688 133,249 65.8%
Total Requirements 612,529 536,276 677,933 735,054 735,054 8.4%
FY 2013
Approved
129,993
305,413
14,000
152,399
133,249
735,054
Public Safety—Sheriff’s Office
Deschutes County, OREGON
Communications System Reserve (Fund 256)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Local Government Payments - - - 200,000 200,000 100.0%
Total Resources - - - 201,000 201,000 100.0%
Interest Revenue - - - 1,000 1,000 100.0%
FY 2013
Approved
1,000
200,000
201,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Reserve for Future Expenditures - - - 201,000 201,000 100.0%
Total Requirements - - - 201,000 201,000 100.0%
FY 2013
Approved
201,000
201,000
Fund Description
The resources in this fund will be used to upgrade or purchase a communications system in the future.
Page 101
Fund Description
This fund was established to accumulate resources for future capital expenditures for the Sheriff’s Office countywide law
enforcement functions. In FY 2011, a loan of $900,000 from this reserve fund was approved for use on various Adult Jail
renovation projects.
Countywide Law Enforcement District Reserve (Fund 703)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 748,560 959,000 465,000 319,854 319,854 (31.2%)
Local Government Payments 200,000 100,000 - - - 0.0%
Interest Revenue 10,440 5,865 6,000 4,000 4,000 (33.3%)
Transfer from District #1 (701) - - 100,000 100,000 100,000 0.0%
Total Resources 959,000 1,064,865 571,000 423,854 423,854 (25.8%)
FY 2013
Approved
319,854
-
4,000
100,000
423,854
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services - 600,000 300,000 100 100 (100.0%)
Capital Outlay - - 271,000 423,754 423,754 56.4%
Total Requirements - 600,000 571,000 423,854 423,854 (25.8%)
FY 2013
Approved
100
423,754
423,854
Fund Description
This fund was established to accumulate resources for future capital expenditures for the Sheriff’s Office rural law
enforcement functions. Anticipated expenditures include patrol vehicles and other equipment replacement.
Rural Law Enforcement District Reserve (Fund 704)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 737,376 947,677 1,054,000 1,162,351 1,162,351 10.3%
Local Government Payments 200,000 100,000 - - - 0.0%
Interest Revenue 10,301 6,592 5,000 8,000 8,000 60.0%
Transfer from District #2 (702) - - 100,000 100,000 100,000 0.0%
Total Resources 947,677 1,054,269 1,159,000 1,270,351 1,270,351 9.6%
FY 2013
Approved
1,162,351
-
8,000
100,000
1,270,351
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Capital Outlay - - 1,159,000 1,270,251 1,270,251 9.6%
Total Requirements - - 1,159,000 1,270,351 1.270.351 9.6%
Materials and Services - - - 100 100 100.0%
FY 2013
Approved
100
1,270,251
1,270,351
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 102
County Assessor’s Office
County Assessor’s Office (Fund 001-0200)
Assessment and Taxation Reserve (Fund 114)
County Clerk’s Office
County Clerk’s Office (Fund 001-0500)
Board of Property Tax Appeals (Fund 001-0600)
County Clerk Records (Fund 218)
Community Development
Community Development (Fund 295)
Code Abatement (Fund 290)
Groundwater Partnership (Fund 296)
Newberry Neighborhood (Fund 297)
Community Development Reserve (Fund 300)
Community Development Building Program Reserve (Fund 301)
Community Development Electrical Program Reserve (Fund 302)
Community Development Building Improvement Reserve (Fund 303)
Fair and Expo Center
Fair and Expo Center (Fund 618)
Deschutes County Fair (Fund 619)
RV Park (Fund 601)
Fair and Expo Center Capital Reserve (Fund 617)
Direct Services Departments
Direct Services
Deschutes County, OREGON Page 103
Road
Road (Fund 325)
County Surveyor (Fund 328)
Public Land Corner Preservation (Fund 329)
Road Building and Equipment (Fund 330)
Road Improvement Reserve (Fund 335)
Countywide Transportation SDC Impact Fee (Fund 336)
Vehicle Maintenance and Replacement (Fund 340)
Natural Resource Protection
Natural Resources Protection (Fund 326)
Federal Forest Title III (Fund 327)
Solid Waste
Solid Waste (Fund 610)
Landfill Closure (Fund 611)
Landfill Post-Closure (Fund 612)
Solid Waste Capital Projects (Fund 613)
Solid Waste Equipment Reserve (Fund 614)
Direct Services
Deschutes County, OREGON Page 104
The Assessor’s Office, working under the direction of the Deschutes
County Assessor, an elected official, is responsible for determining the
real market and assessed value of all property in Deschutes County. The
Assessor’s Office is also responsible for calculating property taxes on
behalf of more than 60 separate districts and entities.
The department is comprised of three divisions:
Appraisal Division is responsible for the appraisal of new construction,
re-appraisals, appeal process, sales analysis, special assessments and
annual adjustments of property values.
Assessment Records Division is responsible for providing public information, administering deferral,
exemption, and tax rate calculations.
Cartography Division is responsible for mapping tax parcels, continuing creation and maintenance of the
GIS parcels network, and processing deeds.
In FY 2012, Deschutes County had 99,817 taxable accounts representing $21.6 billion in real market value
and $17.6 billion in taxable assessed value generating $267 million in property taxes and assessments.
Resources Requirements
Department Overview
Budget Summary
Total Budget $3,580,118
Budget Change +5.1%
Total Staff 32.0 FTE
Staff Change No Change
Scot Langton, County Assessor
County Assessor’s Office
Mission Statement
To provide quality customer service through the appraisal and assessment of all taxable
property as mandated by the State of Oregon in a manner that merits the highest degree
of confidence in our integrity, efficiency and fairness
Direct Services—County Assessor’s Office
Deschutes County, OREGON
State Gov
Pmts
20%Service
Charges
1%County
General
Fund
79%
Personnel
78%
Materials &
Services
22%
Capital
Outlay
< 1%
Page 105
Successes and Challenges
Successes in the Past Year
Improved staff knowledge, skills, resources and tools necessary to deliver top-quality products.
All appraisal staff is current on state-required continuing education hours to maintain appraisal registrations.
Cartography staff received specialized training on new software package. Also took active roll in statewide
committee and trainings regarding mapping standards.
Other staff trainings include: customer service, deed and real estate law, exemptions, and other related courses
to stay current on Oregon property tax laws, practices and standards.
Timely and accurately completed assigned work:
All new construction and new land partition appraisals completed timely
Assessment and map records updated and completed timely
Annual tax rolls completed and mailed timely adhering to statutory requirements
Maximized usefulness and accuracy of GIS data ensuring quality products and services. This is a multi-year process
of updating manually maintained maps into current electronic versions.
Significant Issues in the Year Ahead
Over the last several years, in response to declining General Fund resources, we have eliminated 5.5 FTE in the
Assessor’s Office. This was feasible due to the slowdown in new construction, but was done with the understanding that
these positions would someday have to be restored. In FY 2010 and again in FY 2011, the Assessor’s Office staff was
stretched an increased number of property tax assessment appeals. With construction picking up and with the
consequences that may accrue from failure to maintain assessment standards mandated by the Oregon Department of
Revenue, in he FY 2012 budget one Appraiser II position was restored, with an eye toward restoring additional appraisal
and support positions in future years. This proposal was made with the understanding that the position would not be
filled until after the tax roll had been certified in October. Due to the uncertainties of the current real estate market and
the impacts on property tax revenues, this position was not filled in FY 2012, but it is proposed in the FY 2013 budget.
The same considerations will be taken into account before the position is filled.
Fiscal Issues and Conditions
Funding for the Assessor’s Office comes primarily from the County’s General Fund (79%), two state grants (20%), and the
sale of maps, transfer of titles and moving permits for manufactured homes, and miscellaneous fees (1%). The state funds
are a matching grant from Oregon Department of Revenue. As County resources appropriated to the Assessor’s Office
increase or decrease, state grant funds adjust proportionately.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL ASSESSOR’S OFFICE FTE 36.25 32.15 31.25 32.00 32.00
Staff Summary
Direct Services—County Assessor’s Office
Deschutes County, OREGON Page 106
Budget Summary — County Assessor’s Office (001-0200)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
State Government Payments 729,836 701,891 665,500 720,626 720,626 8.3%
Charges for Services 24,545 22,555 28,000 28,000 28,000 0.0%
Transfer from GIS Dedicated 93,303 102,164 97,496 - - (100.0%)
County General Fund 2,243,224 2,427,424 2,614,304 2,821,301 2,831,492 8.3%
Total Resources 3,090,908 3,254,034 3,405,300 3,569,927 3,580,118 5.1%
FY 2013
Approved
720,626
28,000
-
2,831,492
3,580,118
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 1,572,826 1,667,917 1,763,607 1,866,940 1,869,794 6.0%
Benefits 798,093 810,804 865,711 909,842 917,046 5.9%
Personnel Services 2,370,919 2,478,721 2,629,318 2,776,782 2,786,840 6.0%
Internal Service Charges 273,179 290,451 285,490 307,308 307,441 7.7%
Interfund Building Rental 180,360 180,360 180,360 180,360 180,360 0.0%
Software Maintenance Agreement 141,187 131,294 156,984 160,921 160,921 2.5%
Other Materials and Services 119,464 173,208 144,798 144,456 144,456 (0.2%)
Materials and Services 714,190 775,313 767,632 793,045 793,178 3.3%
Capital Outlay 5,799 - 8,350 100 100 (98.9%)
Total Requirements 3,090,908 3,254,034 3,405,300 3,569,927 3,580,118 5.1%
FY 2013
Approved
1,869,794
917,046
2,786,840
307,441
180,360
160,921
144,456
793,178
100
3,580,118
Organizational Chart
Management
Represented by AFSCME
Department Head
Direct Services—County Assessor’s Office
Deschutes County, OREGON
Citizens of
Deschutes County
Chief Appraiser
1.00 FTE
Property
Appraiser III
2.00 FTE
Chief
Cartographer
1.00 FTE
Assessment
Manager
1.00 FTE
Personal Property
Analyst
1.75 FTE
Property
Appraiser II
8.00 FTE
Sales Analyst I
1.00 FTE
GIS Analyst
4.00 FTE
Assessment
Tech II
1.00 FTE
Assessment
Tech II
4.25 FTE
Assessment
Tech III
1.00 FTE
Customer Service
Clerk II
2.00 FTE
Assessment
Tech II
3.00 FTE
County Assessor
1.00 FTE
Page 107
Performance Management
Action #1: Provide timely appraisals of all new Construction (Goal #2, Objective #1)
Performance Measure #1: Percentage of new construction appraisals completed by August 1st
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
100% 100% 100% 100% 100%
FY 2013 Target
100%
Action #2: Provide timely updating of name and map changes (Goal #2, Objective #1)
Performance Measure #2: Percentage of assessment records with the Clerk’s Office recordings
updated within three weeks
Performance Measure #3: Percentage of tax maps updated within three weeks
Action #3: Provide timely certification of yearly assessment and tax roll (Goal #2, Objective #1)
Performance Measure #4: Percentage of year assessment and tax rolls completed by Sept 25th
Performance Measure #5: Percentage of tax statements mailed by October 25th
Direct Services—County Assessor’s Office
Deschutes County, OREGON
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
100% 100% 100% 100% 100%
FY 2013 Target
100%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
100% 100% 100% 100% 100%
FY 2013 Target
100%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
100% 100% 100% 100% 100%
FY 2013 Target
100%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
100% 100% 100% 100% 100%
FY 2013 Target
100%
Page 108
Number of tax time phone calls and walk-ins (late October to November 15th)
Cost per Account
Accounts per FTE
Administrative expenses as percentage of taxes imposed
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
$48.65 $46.13 $46.15 $42.41 $43.27
$43.98 $42.87 $44.00 $42.99 $43.34
Deschutes County
7 County Average
Lane County $42.50 $40.00 $36.91 $39.07 $40.03
Clackamas County $34.40 $37.80 $39.01 $38.77 $39.29
Marion County $49.44 $49.92 $48.33 $46.21 $46.18
Jackson County $40.86 $38.60 $42.32 $41.12 $40.03
Douglas County $33.59 $30.46 $28.76 $28.24 $28.88
Linn County $51.62 $51.08 $52.96 $53.46 $54.10
Benton County $55.43 $52.21 $59.71 $54.09 $54.85
FY 2012 YTD
$43.04
$43.91
$37.96
$41.88
$48.01
$39.67
$28,94
$53,16
$57,75
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
1,982 2,205 2,262 2,495 2,584
2,181 2,262 2,328 2,441 2,422
Deschutes County
7 County Average
Lane County 2,668 2,785 2,936 2,988 2,981
Clackamas County 2,774 2,631 2,785 2,830 2,785
Marion County 1,877 1,914 2,053 2,355 2,336
Jackson County 2,325 2,334 2,288 2,323 2,432
Douglas County 2,366 2,602 2,668 2,724 2,626
Linn County 1,658 1,721 1,765 1,959 1,896
Benton County 1,602 1,843 1,803 1,910 1,899
FY 2012 YTD
2,569
2,545
3,006
2,740
2,474
2,723
2,716
2,114
2,042
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
2.19% 2.12% 1.96% 1.68% 1.67%
2.13% 1.97% 1.93% 1.83% 2.06%
Deschutes County
7 County Average
Lane County 2.07% 1.95% 1.80% 1.83% 1.84%
Clackamas County 1.29% 1.22% 1.29% 1.20% 1.12%
Marion County 2.37% 2.32% 2.27% 2.08% 1.93%
Jackson County 2.61% 2.20% 2.17% 1.97% 1.86%
Douglas County 4.08% 3.66% 3.34% 3.30% 3.10%
Linn County 3.00% 2.72% 2.77% 2.71% 2.57%
Benton County 2.48% 2.18% 2.25% 2.10% 2.03%
FY 2012 YTD
1.70%
2.02%
1.69%
1.16%
1.98%
1.88%
3.03%
2.38%
2.05%
The following data is informational only to compare the Deschutes County Assessment & Taxation to other
selected counties in the state at a high level. Caution against using any of the following individually to draw
conclusions or performance targets since many other factors, including outside influences, affect these statistics.
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
3,425 3,429 3,514 3,292 3,778
867 813 1,002 950 1,412
Phone Calls
Walk-Ins
FY 2012
3,444
1,195
Direct Services—County Assessor’s Office
Deschutes County, OREGON Page 109
Assessment and Taxation Reserve (Fund 114)
Fund Overview
This reserve fund is to be used for large capital purchases such as new software. Currently, Deschutes County uses
the Oregon County Assessment and Taxation System (ORCATS) for its various property tax functions, including
appraisal, cartography, assessment and tax collection. The ORCATS software is owned by Polk County and used by
eight counties. Deschutes County purchased the ORCATS system in December 2001. Deschutes, Jackson, Tillamook
and Polk counties have invested in its enhancements in each fiscal year since it was originally purchased. There are
two large metropolitan counties currently requesting proposals for new assessment and taxation software. They are
expected to implement the new software in the next two years, which could present an opportunity for additional
efficiencies and cost effectiveness. This reserve fund allows Deschutes County to be in a position to take advantage of
new, cost effective options when they become available. A system is estimated to cost approximately $1.5 million.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 208,809 242,946 292,000 535,000 535,000 83.2%
Interest Revenue 2,649 2,274 1,000 1,500 1,500 50.0%
ORCATS 31,488 - - - - 0.0%
County General Fund - 187,000 100,000 - - (100.0%)
Total Resources 242,946 432,220 393,000 536,500 536,500 36.5%
FY 2013
Approved
535,000
1,500
-
-
536,500
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Capital Outlay - - 100,000 100,000 100,000 0.0%
Reserve for Future Expenditures - - 293,000 346,923 346,923 18.4%
Total Requirements - - 393,000 536,500 536,500 36.5%
Transfer to Comm. Dev. (295) - - - 89,577 89,577 100.0%
FY 2013
Approved
100,00
89,577
346,923
536,500
Direct Services—County Assessor’s Office
Deschutes County, OREGON Page 110
The County Clerk’s Office, working under the direction of the elected
County Clerk, is responsible for the recording of real property
transactions, including deeds, mortgages, liens and plats on the public
record; inventory and retention of the records documenting the proceed-
ings of the Board of County Commissioners, known as the Commissioners’
Journal; administering elections and voter registration; issuing marriage
licenses; certifying domestic partnerships; managing the County’s archive
facility; overseeing the County’s antique dealer business licenses; and
application acceptance agent for the federal passport agency. *Total Staff includes Funds 001-0500 & 001-0600
The Clerk’s Office manages and provides staff to the Board of Property Tax Appeals process. Property owners
can appeal the current year real market, maximum assessed, specially assessed, or assessed value of their
property.
Resources Requirements
Department Overview
Budget Summary
Total Budget $1,467,638
Budget Change +3.1%
Total Staff* 9.0 FTE
Staff Change No Change
Nancy Blankenship, County Clerk
County Clerk’s Office
Mission Statement
Provide accurate, efficient and timely customer service to all citizens while carrying out the legal
mandates in the areas of elections and recordation
Direct Services—County Clerk’s Office
Deschutes County, OREGON
Service
Charges
92%
County
General
Fund
6%
Other
2%
Personnel
51%
Materials &
Services
49%
Capital
Outlay
< 1%
Page 111
Successes and Challenges
Successes in the Past Year
The goal of completing the backlog of real property verification was met. The targeted goal to finish the
verification was accomplished in early fall, several months ahead of the scheduled calendar year-end.
The Recording Department upgraded its recording software to permit customers throughout the country to
submit documents electronically. This method of recording is commonly called eRecording and Deschutes
County is the second county in the state to offer this service. The Clerk’s Office now recognizes
approximately 50-60% of its real property recordings electronically.
With the allocation of funds expensed from the Clerk’s dedicated fund, the Recording Department converted
over 15 years of microfilm to digital image. The digital images are now imported into its real property index
and available online to the public. Research of available indices and documents are now available from
1985 forward. A future challenge is to index recently imported records covering the years 1983 and 1984.
A software upgrade now permits the Clerk for Board of Property Tax Appeals to more effectively manage
property tax appeals. The upgrade allows personnel in the Assessor’s Office to receive petitions
electronically reducing staff time in managing tax appeal records. Additionally, this year the Clerk’s Office
made available to taxpayers the ability to file their tax appeals electronically.
With our continuing efforts to better customer service, the Clerk’s Office has developed a variety of
informational material deliverable through electronic communication. This material ranges from searching
online real property records, applying for marriage licenses, starting a business and voting and elections in
Deschutes County.
Several internal processes were made more efficient. Partnering with Deschutes County Veteran’s Office,
the Clerk’s Office developed an internal method for processing military discharge papers needed by
veteran’s seeking benefits. Another revised process was introduced by Deschutes County Archives. Now,
several internal department use online request forms in requesting records from County Archives.
As mentioned last year, through the Help America Vote Act (HAVA), the Clerk’s office received computers,
equipment and technology to enhance efficiencies and automate processes for elections and voting through
State Elections. Also, State Elections will be rolling out a new accessible ballot marking initiative using
computerized tablet technology that will be launched statewide this spring.
Subsequent to the 2011 State Legislature’s historic passage of redistricting legislation, the Clerk’s office,
with assistance from the County’s GIS Department, completed the implementation of those changes before
the January 31, 2012 deadline. Significant changes were made to the three senate and four representative
district boundaries in Deschutes County.
Significant Issues in the Year Ahead
November 2012 marks the next presidential election. As in previous presidential elections, public interest and voter
registration increases significantly. In preparation for the increased demands, the department is planning for and
securing resource to accommodate the cyclical nature of elections.
Fiscal Issues and Conditions
The primary revenue source for the Clerk’s Office is recording fees. In FY 2012, recording revenues were slightly
higher than projections (+1.0%). At the federal and state level, legal efforts related to foreclosures continue to cast a
shadow on the delicate housing market and have the potential to produce unforeseen impacts.
Direct Services—County Clerk’s Office
Deschutes County, OREGON Page 112
Organizational Chart
Management
Represented by AFSCME
Department Functions
Department Head
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL COUNTY CLERK FTE 10.50 10.50 10.00 9.00 9.00
BOPTA (001-0600) 0.52 0.52 0.52 0.52 0.52
County Clerk’s Office (001-0500) 9.98 9.98 9.48 8.48 8.48
Staff Summary
Direct Services—County Clerk’s Office
Deschutes County, OREGON
County Clerk
1.00 FTE
Elections Supervisor
1.00 FTE
Recording
Supervisor
1.00 FTE
ELECTIONS
ARCHIVES
Customer Service
Clerk III
1.00 FTE
RECORDING
Customer Service
Clerk II
0.50 FTE
Customer Service
Clerk II
4.00 FTE
Customer Service
Clerk II
0.50 FTE
Page 113
* -
The County Clerk’s Office (Fund 001-0500) is part of the County General Fund. Traditionally, the charges for services
provided by the Clerk’s Office were in excess of the expenses necessary to operate the department. Unlike most other
departments, the Clerk’s Office does not maintain this excess revenue, but instead it is incorporated into the beginning net
working capital for the County General Fund. In FY
2009, a slowdown in the real estate market resulted in
a significant decline in filing and recording fees which
provides a significant portion of Clerk’s Office revenue.
This decline resulted in expenses exceeding revenue
generated by the Clerk’s Office. This was reversed in
FY 2010 with revenue exceeding expenses partially
due to filing and recording fees associated with real
estate foreclosures. However, the excess revenue has
been declining the last few years. In the FY 2013
budget, expenditures are projected to exceed resources.
The adjacent chart reflects this variance for the
County Clerk’s Office, Fund 001-0500, beginning in
FY 2007.
Budget Summary — County Clerk’s Office (001-0500)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Licenses & Permits 26,800 26,450 26,775 26,475 26,475 (1.1%)
State Government Payments 866 19,133 - - - 0.0%
Filing and Recording Fees 1,260,318 1,262,280 1,300,000 1,150,000 1,150,000 (11.5%)
Other Fees 111,524 107,784 105,215 101,647 101,647 (3.4%)
Interfund Charges (Archive Fees) 8,063 7,314 6,717 6,901 6,901 2.7%
County General Fund* (296,925) (204,704) (44,742) 82,963 87,615 100.0%
Total Resources 1,302,832 1,314,802 1,423,965 1,462,986 1,467,638 3.1%
Election Reimbursement 192,186 96,545 30,000 95,000 95,000 216.7%
FY 2013
Approved
26,475
-
95,000
1,150,000
101,647
6,901
87,615
1,467,638
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 457,428 474,157 496,765 515,034 517,277 4.1%
Benefits 235,981 231,470 221,210 227,635 230,027 4.0%
Personnel Services 693,409 705,627 717,975 742,669 747,304 4.1%
Internal Service Fund Charges 169,688 178,355 159,058 168,463 168,480 5.9%
Interfund Building Rental 122,514 122,514 122,514 122,514 122,514 0.0%
Printing 123,822 132,543 198,000 219,500 219,500 10.9%
Postage 63,513 36,041 78,000 70,000 70,000 (10.3%)
Other Materials and Services 129,886 127,695 148,318 139,740 139,740 (5.8%)
Materials and Services 609,423 597,148 705,890 720,217 720,234 2.0%
Capital Outlay - 12,027 100 100 100 0.0%
Total Requirements 1,302,832 1,314,802 1,423,965 1,462,986 1,467,638 3.1%
FY 2013
Approved
517,277
230,027
747,304
168,480
122,514
219,500
70,000
139,740
720,234
100
1,467,638
Direct Services—County Clerk’s Office
Deschutes County, OREGON
$996,772
$298,837
$(32,673)
$296,924
$204,706
$44,742
$(82,963) $(200,000)
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
FY 2007
Actual
FY 2008
Actual
FY 2009
Actual
FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Budget
Page 114
Performance Management
Action #1: Timely recording of all real property records (Goal #2, Objective #1)
Performance Measure #1: Percentage of original real property records recorded, indexed and returned within
one day
Performance Measure #2: Percentage of recorded documents transferred for microfilming within 20 days
* Vendor incurred technical issues resulting in department not meeting the target. The
last two transfers were completed within the 20-day target.
FY 2010 FY 2011 FY 2012 FY 2013 Target
100% 100% 100% 99%
FY 2012 FY 2013 Target
3%* 99%
Action #2: Timely and accurate processing of vital records (Goal #2, Objective #1)
Performance Measure #3: Percentage of marriage licenses accepted error free by Oregon’s Vital Records Office
Performance Measure #4: Percentage of passport applications accepted error free by the State Department
FY 2010 FY 2011 FY 2012 YTD
99% 99% 100%
FY 2009
100%
FY 2008
100%
FY 2013 Target
99%
Action #3: Mail voter notification card in a timely manner from the date the voter registration is received
(Goal #2, Objective #4)
Performance Measure #5: Percentage of voter notification cards mailed within 14 days of registration
1—Percentage included voter notification cards and voter confirmation cards in FY 2008—FY 2010
FY 20101 FY 2011 FY 2012 YTD
71% 92% 100%
FY 20091
72%
FY 20081
92%
FY 2013 Target
90%
Direct Services—County Clerk’s Office
Deschutes County, OREGON
FY 2010 FY 2011 FY 2012 YTD
99% 99% 100%
FY 2009
100%
FY 2008
100%
FY 2013 Target
99%
Page 115
Board of Property Tax Appeals (Fund 001-0600)
Fund Overview
Each October, after property owners receive their property tax bills, they may appeal the following values of their
property: current year real market, maximum assessed, specially assessed, or assessed value. The petitions to
appeal are generally due by December 31. The Board of Property Tax Appeals is a citizen board appointed by the
Board of County Commissioners to hear and act upon the appeals. The Board’s work begins in February and
must be completed by April 15th. The 2011-2012 session processed 1,401 petitions compared to 2,632 in 2010-
2011; 2,358 in 2009-2010; 1,010 in 2008-2009 and 326 in 2007-2008.
Revenues for the Board of Property Tax Appeals are derived from the County’s General Fund and an Assessment
and Tax Grant administered by the Department of Revenue. The State’s Assessment and Tax Grant FY 2013 is
estimated to remain the same as FY 2012 at $12,398. Projected expenditures are similar to FY 2012
expenditures. Services and programs for the Board of Property Tax Appeals are anticipated to remain consistent
even though the volume of appeals could be greater.
Budget Summary—BOPTA (Fund 001-0600)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
State Government Payments 14,432 13,077 12,398 12,398 12,398 0.0%
County General Fund 45,481 53,570 60,004 59,578 59,987 (0.0%)
Total Resources 59,913 66,647 72,402 71,976 72,385 (0.0%)
FY 2013
Approved
12,398
59,987
72,385
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 24,791 27,428 27,988 29,024 29,273 4.6%
Benefits 12,523 13,473 13,399 13,826 13,995 4.4%
Personnel Services 37,314 40,901 41,387 42,850 43,268 4.5%
Internal Service Fund Charges 3,850 4,295 4,213 4,446 4,437 5.3%
Other Materials and Services 18,749 21,451 26,702 24,580 24,580 (7.9%)
Materials and Services 22,599 25,746 30,915 29,026 29,017 (6.1%)
Capital Outlay - - 100 100 100 0.0%
Total Requirements 59,913 66,647 72,402 71,976 72,385 (0.0%)
FY 2013
Approved
29,273
13,995
43,268
4,437
24,580
29,017
100
72,385
Direct Services—County Clerk’s Office
Deschutes County, OREGON Page 116
County Clerk Records (Fund 218)
Fund Overview
Under ORS 205.320(18), the County Clerk is directed to deposit 5% of recording fees in a separate fund. The
monies in this fund are to be expended on storage and retrieval systems, maintaining and restoring records and
the cost incurred in collecting the fee.
Revenues in the County Clerk Records Fund are projected to decrease slightly. Expenses are proposed to decrease
as the microfilm conversion project is completed. However, several smaller projects are planned. Additionally,
the purchase of several software programs to increase staff efficiencies when indexing and retrieving documents,
the possible replacement of the office’s aging, principal document scanner, the purchase of archive shelving, and
the transfer of appropriate recording expenses from the General Fund.
Budget Summary—County Clerk Records (Fund 218)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Beginning Net Working Capital 294,999 306,814 340,139 310,600 310,600 (8.7%)
Charges for Services 99,753 106,461 99,000 92,000 92,000 (7.1%)
Interest Revenue 3,394 2,052 1,850 1,750 1,750 (5.4%)
Total Resources 398,146 415,327 440,989 404,350 404,350 (8.3%)
FY 2013
Adopted
310,600
92,000
1,750
404,350
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Microfilming & Imaging 11,849 9,835 116,000 94,500 94,500 (18.5%)
Internal Service Fund Charges 5,129 5,950 6,112 6,018 5,939 (2.8%)
Software License & Maintenance Agreement 55,924 55,924 87,200 96,500 96,500 10.7%
Other Materials and Services 6,883 10,503 26,200 32,440 32,440 23.8%
Materials and Services 79,785 82,212 235,512 229,458 229,379 (2.6%)
Capital Outlay 11,547 - 100 5,000 5,000 4900.0%
Contingency - - 205,377 169,892 169,971 (17.2%)
Total Requirements 91,332 82,212 440,989 404,350 404,350 (8.3%)
FY 2013
Adopted
94,500
5,939
96,500
32,440
229,379
5,000
169,971
404,350
Direct Services—County Clerk’s Office
Deschutes County, OREGON Page 117
The Community Development Department (CDD) consists of four divisions, as well as code enforcement and
geographic information system (GIS) programs, which provide coordinated planning and development services. The
divisions include the following:
Administrative and Coordinated Services Division provides “front line”
services at the satellite offices in Redmond and La Pine, as well as the main
office in Bend.
Building Safety Division provides construction plan reviews, consultation
and inspections to assure compliance with federal and state building codes.
Environmental Soils Division regulates on-site septic systems and
monitors environmental factors such as area groundwater.
Planning Division is separated into two operational areas, Current
Planning and Long Range Planning. Current Planning processes individual land use applications and provides
information to the public on all land use related issues. Long Range Planning addresses the future needs of the
community through updates to the comprehensive plan , changes to county code and other special projects.
Code Enforcement is responsible for investigating code violation complaints to ensure compliance with each of
the codes and statutes administered by CDD.
GIS Program supports CDD divisions as well as provides direct service to the public via electronic and
web-based mapping.
Resources Requirements
Department Overview
Budget Summary
Total Budget $4,457,366
Budget Change -0.4%
Total Staff 28.60 FTE
Staff Change No Change
Tom Anderson, Director
Community Development
Mission Statement
Facilitate orderly growth and development in the Deschutes County community through
coordinated programs of Land Use Planning, Environmental Soils, Building Safety, Code
Enforcement, education and service to the public
Direct Services—Community Development
Deschutes County, OREGON
Personnel
67%
Materials &
Services
21%
Contingency
8%Other
4%
Charges
for
Services
62%
Interfund
Transfers
32%
Other
6%
Page 118
Successes and Challenges
Successes in the Past Year
Achieved an overall customer service rating of 4.64 (on a scale of 0 to 5) in 2011. We are very proud of this
achievement as it occurred in a year in which the ability to maintain historical service levels has been
adversely affected by staffing reductions that were necessary due to decreased work volume and revenue.
By involving field-based staff with plan review responsibilities, the Building Division was able to maintain
and in some cases reduce the customer wait times for completed plan reviews.
Achieved an 85% voluntary compliance rate for cases resolved in Year 2011.
Established procedures to coordinate and agree with Department of Environmental Quality (DEQ) on septic
system repair prescriptions in southern Deschutes County, thereby eliminating the cost to customers and
time involved in filing variance requests.
Initiated work on a new South County Plan chapter of the Comprehensive Plan. Conducted numerous
community based meetings to scope the project, assess community values and make recommendations on
the finished product.
Completed a draft update to the County Transportation System Plan (TSP), which was recommended for
approval by the Planning Commission, and has been submitted to the Board of Commissioners.
Completed a change to county code to allow small wind energy systems.
Completed the Regional Economic Opportunity Analysis (REOA), which is intended to create an inventory
of large lot industrial parcels which are able to be annexed into the Urban Growth Boundaries of the
incorporated cities of Deschutes, Crook and Jefferson counties.
Significant Issues in the Year Ahead
The primary objective of CDD in FY 2013 will once again be to maintain acceptable levels of customer service
despite a nearly 65% reduction in staff caused by a downturn in development activity in Deschutes County. The
challenge will be to spread more responsibilities among a smaller staff in order to provide a full range of services.
It is anticipated that adoption of the Transportation System Plan Update, the South County Chapter of the
Comprehensive Plan, an ordinance allowing agri-tourism based events on rural farmland and further
implementation of the Big Look legislation will be completed in FY 2013. Additional areas of focus will include
further exploration of shared service delivery contracts, an update of the Code Enforcement Procedures Manual, and
implementation of recommendations of the DEQ Advisory Committee associated with south county groundwater
protection.
Fiscal Issues and Conditions
Community Development has historically been a fee-supported department, however General Fund support has
been required for the past four years in order to prevent a significant reduction in service levels to our customers.
Building and septic permit volume have leveled off and begun to gradually increase, resulting in revenue
stabilization, however land use applications have not followed the same path. In FY 2013, service fees increased in
order to keep pace with inflationary increases and strike a balance with continuing support from the General Fund.
Building services fees increased by 5% and planning fees increased 2.5%. The FY 2013 budget assumes that the
county see continued increases in building and septic permit activity, and a stabilization of land use application
volume. No staffing increases are proposed in FY 2013, although the department will continue to make us of on-call
personnel to cover any spikes in service level demands.
Direct Services—Community Development
Deschutes County, OREGON Page 119
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
COMMUNITY DEVELOPMENT FTE 48.00 48.10 32.50 28.60 28.60
Staff Summary
Organizational Chart
Department Head
Management
Represented by AFSCME
Departmental Functions
Direct Services—Community Development
Deschutes County, OREGON
Community Development
Director
1.00 FTE
BUILDING SAFETY
DIVISION
PLANNING DIVISION
ENVIRONMENTAL
SOILS DIVISION
Building Safety
Director
1.00 FTE
Planning Director
1.00 FTE
CONTRACT
SERVICES
DESCHUTES CO.
BUILDING
PROGRAM
COORDINATED
SERVICES
Geographic Info.
Services (GIS)
1.00 FTE
Code Enforcement
1.60 FTE
Comm/ Residential
Plan Review
2.00 FTE
Comm/ Residential
Inspections
3.00 FTE
Comm/ Residential
Inspections
2.00 FTE
CURRENT
PLANNING
LONG RANGE
PLANNING
Environmental
Health Specialist III
1.00 FTE
Administrative
Supervisor II
1.00 FTE
Permit Technician
5.00 FTE
Principal Planner
1.00 FTE
Principal Planner
1.00 FTE
Senior Planner
3.00 FTE
Senior Planner
1.00 FTE
Administrative
Secretary
1.00 FTE
Administrative
Secretary
1.00 FTE
Associate Planner
1.00 FTE
Page 120
Budget Summary — Community Development (295)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 629,659 613,031 229,822 4,000 10,000 (95.6%)
Federal Government Payments - 15,509 50,000 15,000 15,000 (70.0%)
State Government Payments 112,320 124,341 42,500 2,000 2,000 (95.3%)
Local Government Payments 124,685 147,810 160,200 111,600 111,600 (30.3%)
Building Safety Fees & Permits 1,215,475 1,203,872 1,410,030 1,514,575 1,509,275 7.0%
Environmental Health Fees & Permits 1,083,044 274,473 280,400 327,450 312,971 11.6%
Planning Fees & Permits 825,540 854,797 831,900 825,150 805,150 (3.2%)
Other Fees & Permits 108,882 161,968 118,450 125,240 125,240 5.7%
Interest Revenue 8,047 5,022 13,600 9,600 9,600 (29.4%)
Interfund Charges 171,119 117,402 114,226 116,621 116,621 2.1%
Interfund Grants - 3,500 - - - 0.0%
Sales of Equipment 300 900 - - - 0.0%
Transfer-Building Reserve (303) 114,734 - - - - 0.0%
County General Fund 1,519,127 769,387 1,224,985 1,305,353 1,350,232 10.2%
Total Resources 5,912,932 4,292,013 4,476,213 4,446,266 4,457,366 (0.4%)
FY 2013
Approved
4,000
15,000
2,000
111,600
1,509,275
312,971
805,150
125,240
9,600
116,621
-
-
-
1,350,232
4,451,366
Transfer-Code Abatement (290) - - 100 100 100 100 0.0%
Transfer-A&T Reserve (114) - - - 89,577 89,577 89,577 100.0%
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 2,644,794 1,974,538 2,033,554 2,106,944 2,106,944 3.6%
Benefits 1,237,067 888,655 883,547 886,622 892,933 1.1%
Personnel Services 3,881,861 2,863,193 2,917,101 2,993,566 2,999,877 2.8%
Professional and Technical Services 143,733 185,205 135,750 84,300 84,300 (37.9%)
Internal Service Fund Charges 730,521 641,574 625,551 542,094 545,221 (12.8%)
Other Materials and Services 347,936 296,955 295,728 301,809 301,809 2.1%
Materials and Services 1,222,190 1,123,734 1,057,029 928,203 931,330 (11.9%)
Capital Outlay - - 100 100 100 0.0%
Transfer to CDD Debt Service (530) 195,850 173,310 173,885 179,155 179,155 3.0%
Contingency - - 328,098 345,242 346,904 5.7%
Total Requirements 5,299,901 4,160,237 4,476,213 4,446,266 4,457,366 (0.4%)
FY 2013
Approved
2,106,944
892,933
2,999,877
84,300
545,221
301,809
931,330
100
179,155
340,904
4,451,366
Deschutes County, OREGON
Direct Services—Community Development
Page 121
Deschutes County, OREGON
Performance Management
Action #1: Establish plans and programs to address Deschutes County long-term growth and planning needs
(Goal #2, Objective #2)
Performance Measure #1: Complete a Community Plan for Southern Deschutes County
Performance Measure #2: Complete a 20-year action plan for Comprehensive Plan implementation
Performance Measure #3: Initiate an Updated Goal 5 inventory and protection program
Performance Measure #4: Adopt Transportation System Plan Update
FY 2013 Target
Complete by June 30, 2013
FY 2012
80% Complete
Measure
Measure #1
Measure #2 Completed Complete by June 30, 2013
Measure #3 0% Complete Complete by June 30, 2013
Measure #4 99% Complete Complete by June 30, 2013
Action #2: Protect groundwater and wetlands of Deschutes County (Goal #3, Objective #2)
Performance Measure #5: Coordinate with Oregon Department of Environmental Quality (DEQ) on any rec-
ommendations from the Advisory Committee examining groundwater protection in the Upper Deschutes basin,
including discussions regarding Statewide Goal 11.
Measure FY 2012 FY 2013 Target
Measure #5 67% Complete Complete by June 30, 2013
Action #3: Promote economic growth through land utilization (Goal #3, Objective #4)
Performance Measure #6: Continue work on implementation of HB 2229, the “Big Look,” following Land Con-
servation and Development Commission (LCDC) rulemaking
Performance Measure #7: Complete the text amendment process to implementation agri-tourism legislation/
commercial events on farm land
Performance Measure #8: Finalize a Comprehensive Plan amendment to recognize the regional Economic
Opportunity Analysis (REOA), and complete implementation
Measure FY 2012 FY 2013 Target
Measure #6 10% Complete Complete by June 30, 2013
Measure #7 Completed Complete by June 30, 2013
Measure #8 85% Complete Complete by June 30, 2013
Direct Services—Community Development
Page 122
Deschutes County, OREGON
Action #4: Provide timely and effective community development services (Goal #5, Objective #2)
Performance Measure #12: Average turnaround time for land use application reviews
Performance Measure #13: Average turnaround time for building plan reviews
Performance Measure #14: Average score received on customer satisfaction questionnaire
Measure FY 2012 FY 2013 Target
Measure #12 39 days 65 days or less
Measure #13 5 days 4 days or less
Measure #14 4.83 4.80 out of 5.00
FY 2011
63 days
5 days
4.92
FY 2010
47 days
8 days
4.75
FY 2009
73 days
4 days
4.82
Action #5: Explore the viability of merging certain services with other jurisdictions (Goal #5, Objective
#2)
Performance Measure #12: Pursue mutual aid or service provision agreement with new jurisdictions
FY 2012 FY 2013 Target
On Schedule Complete by June 30, 2013
Direct Services—Community Development
Page 123
Deschutes County, OREGON
Building Safety Division
Building Division staff provides construction plan reviews, consultation and inspections to assure compliance with
national and state building specialty codes. Deschutes County's Building Safety Division interprets and enforces the
state-mandated building codes through a process of education and a clear and fair application of the specialty codes.
The Division provides all of these services to the City of Redmond through a contract and provides various services to
Lake, Jefferson, Harney and Crook Counties, the City of Bend and the State of Oregon Building Codes Division on an
as-needed basis. The County retains jurisdiction of the building program within the City of La Pine.
Staff will continue to explore opportunities for shared service delivery with other jurisdictions. Technology initiatives
will include expanded electronic plan review in coordination with online structural building permits. The Division
will complete the final year of enhanced “green” building inspections and consultation using grant funds from the
federal Department of Energy.
All revenues associated with the Building Safety Division come from permit fees and service contracts with other
jurisdictions. Revenue decreased significantly with the construction slowdown, and staffing levels also decreased
substantially in response. FY 2013 revenues are projected conservatively, but based on recent trends are expected to
show continued increases in FY 2013.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Federal Government Payments - 15,510 50,000 15,000 15,000 (70.0%)
Local Government Payments 124,685 147,810 160,200 111,600 111,600 (30.3%)
Charges for Services 1,215,475 1,228,339 1,410,030 1,514,575 1,514,575 7.4%
Total Resources 1,340,160 1,391,659 1,620,230 1,641,175 1,641,175 1.3%
FY 2013
Approved
15,000
111,600
1,514,575
1,641,175
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,001,196 863,803 905,572 883,516 885,256 (2.2%)
Materials and Services 71,823 72,312 83,599 80,807 80,807 (3.3%)
Total Requirements 1,073,019 936,115 989,171 964,323 966,063 (2.3%)
FY 2013
Approved
885,256
80,807
966,063
Direct Services—Community Development
Page 124
Deschutes County, OREGON
Planning Division
The Planning Division is divided into two operational areas, Current Planning and Long Range Planning. Current
Planning processes individual land use applications, zoning review and sign-off for building and septic permits and
information to the public on all land use related issues. It is also responsible for all addressing and road naming in rural
Deschutes County. Long Range Planning emphasizes public involvement in considering land use policy, updates the
County Comprehensive Plan and zoning regulations and coordinates with the cities and agencies on various planning
projects.
In addition to maintaining legally prescribed turnaround times on property-specific land use applications, the division
will focus on the future needs of the County, especially those geared towards regional economic development. Major
initiatives will include a public process examining the possibility of agri-tourism-based commercial events on rural lands,
and following finalized of the Regional Economic Opportunity Analysis focusing on the availability of large lot industrial
land, coordinate with other local jurisdictions on it implementation. The division will also undertake a range of code
updates, both citizen-initiated and County-driven.
Land use application fee revenue has continued to decrease and staffing levels also have been similarly reduced. Long
Range planning activities have been subsidized by the County and non-CDD sources of funds in order to maintain
progress on completion. Grant funds will continue to be actively sought to complete other priority activities.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
State Government Payments 112,320 124,341 42,500 2,000 2,000 (95.3%)
Charges for Services 832,474 868,832 831,900 825,150 805,150 (3.2%)
Interfund Charges 52,900 54,362 54,226 56,621 56,621 4.4%
County General Fund 300,000 516,000 495,360 495,360 495,360 0.0%
Total Resources 1,297,694 1,567,035 1,423,986 1,379,131 1,359,131 (4.6%)
Interfund Grants - 3,500 - - - 0.0%
FY 2013
Approved
2,000
805,150
56,621
-
495,36
1,359,131
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,047,783 962,699 950,088 1,006,640 1,008,737 6.2%
Materials and Services 163,641 83,780 147,720 96,979 96,979 (34.3%)
Transfer to Road (325) 18,190 - - - - 0.0%
Total Requirements 1,229,614 1,046,479 1,097,808 1,103,619 1,105,716 0.7%
FY 2013
Approved
1,008,737
96,979
-
1,105,716
Direct Services—Community Development
Page 125
Deschutes County, OREGON
Environmental Soils Division
The Environmental Soils Division provides for site evaluations, design review and inspection of on-site wastewater and
dispersal systems. Staff also inspects sewage pumper trucks, reports on condition of existing wastewater systems,
maintains an operations and maintenance tracking system, provides the public with information on wastewater
treatment systems and regulations, and investigates sewage hazards. Staff is also engaged in the proactive pursuit of
protection of the groundwater in southern Deschutes County and other sensitive areas. Septic permit fee revenue
declined substantially with the area’s construction slowdown, but has leveled off over the past year and now shows
sustained, gradual growth. Staffing in Environmental Soils remains 1.0 FTE, although on-call staff is available for
needed work so that service levels are maintained. Revenue is forecast to show continued increases in FY 2013.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
State Government Payments 1,062,115 274,473 280,400 327,450 312,971 11.6%
Interfund Charges 17,819 - - - - 0.0%
County General Fund 2,501 - - - - 0.0%
Total Resources 1,082,435 274,473 280,400 327,450 312,971 11.6%
FY 2013
Approved
312,971
-
-
312,971
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 808,594 141,992 133,159 147,554 147,778 11.0%
Materials and Services 31,402 11,040 9,949 11,858 11,858 19.2%
Total Requirements 839,996 153,032 143,108 159,412 159,636 11.5%
FY 2013
Approved
147,778
11,858
159,636
Direct Services—Community Development
Page 126
Deschutes County, OREGON
Administrative and Coordinated Services Division
Operations within this division include satellite offices in Redmond and La Pine, as well as the main office in Bend.
Permit Technicians serve customers, handle phone calls and process related paperwork in support of each division. Code
Enforcement is responsible for investigating code violation complaints associated with the building, land use, on-site
wastewater disposal and solid waste codes, with the overriding goal of achieving voluntary compliance. Geographic
Information Systems (GIS) staff is responsible for the development and maintenance of the County digital spatial
database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses.
In addition, GIS supports customer service applications.
Maintaining service levels will be a challenge for this division if business volume continues to increase while staffing
levels remain the same. Code Enforcement staff will endeavor to keep up with ongoing caseloads, and will work on
proactive code enforcement efforts where possible, including follow-up on replacement dwellings and agricultural barns to
ensure that development conditions are completed. Code enforcement has been assisted in FY 2012 by the addition of two
volunteers who perform routine field inspections on a part-time basis. Major projects in GIS will include technical
support for staff, as well as customer requested custom mapping projects.
Expenses associated with this division are allocated across CDD operating divisions, their share of which is included in
the permit and application fees charged to customers.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 629,659 613,031 229,822 4,000 10,000 (95.6%)
Charges for Services 119,384 116,827 115,125 122,690 117,390 2.0%
Fines, Forfeitures & Assessments 3,495 6,639 3,325 2,550 2,550 (23.3%)
Interest Revenue 8,047 2,972 4,000 - - (100.0%)
Interfund Charges 100,400 63,040 60,000 60,000 60,000 0.0%
Sales of Equipment 300 900 - - - 0.0%
Transfer-Building Reserve (330) 114,734 - - - - 0.0%
County General Fund 1,216,627 253,387 729,725 899,6702 944,549 29.4%
Total Resources 2,192,646 1,058,846 1,151,597 1,098,510 1,144,089 (0.7%)
FY 2013
Approved
4,000
117,390
2,550
-
60,000
-
-
944,549
1,138,089
Leases - 2,050 9,600 9,600 9,600 9,600 0.0%
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,024,288 931,737 928,282 955,856 958,106 4.5%
Materials and Services 955,323 798,295 815,761 738,559 741,686 (9.1%)
Capital Outlay - - 100 100 100 0.0%
Transfer-CDD Debt Service (530) 177,660 173,885 173,885 179,155 179,155 3.0%
Contingency - - 328,098 345,242 346,904 5.7%
Total Requirements 2,157,271 1,903,917 2,246,126 2,218,912 2,225,951 (0.9%)
FY 2013
Approved
958,106
741,686
100
179,155
340,904
2,219,951
Direct Services—Community Development
Page 127
Deschutes County, OREGON
Fund Description
This fund is used for costs incurred in the enforcement of extreme violations against the County’s solid waste,
sanitation, building, land use and dangerous building codes. Resources are used when the County receives Circuit Court
approval to enter a property and correct the violation. The County is reimbursed through a lien on the property. The
Community Development Department oversees expenditures from this fund as part of the Code Enforcement Program.
As code abatement cases are rare, resources are carried over from year to year until needed. Seed money from the CDD
operating fund was transferred a number of years ago to provide a beginning fund balance. Expended funds are
replenished when an abatement case is completed through a lien placed on the property in question, and remain
available for the next case.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Beginning Net Working Capital 93,785 94,920 95,607 96,265 96,265 0.7%
Interest Revenue 1,163 645 687 700 700 1.9%
Total Resources 94,948 95,565 96,294 96,965 96,965 0.7%
FY 2013
Adopted
96,265
700
96,965
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Materials and Services 28 - 96,194 96,865 96,865 0.7%
Transfer-Comm Dev (295) - - 100 100 100 0.0%
Total Requirements 28 - 96,294 96,965 96,965 0.7%
FY 2013
Adopted
96,865
100
96,965
Code Abatement (Fund 290)
Direct Services—Community Development
Page 128
Deschutes County, OREGON
Fund Description
This fund is used to account for revenues generated from Transfer of Development Credits (TDCs) and Pollution
Reduction Credits (PRCs), which are associated with the Regional Problem Solving and Groundwater Protection
projects in southern Deschutes County. TDCs are deeded restrictions on future property development. They are
acquired in designated areas for the preservation of water quality and open space. The acquisition of TDCs is one option
for developers of new parcels in the Newberry Neighborhood in the City of La Pine. Similarly, PRCs certify the place-
ment of a nitrogen reducing septic system in qualifying areas. It may be purchased as an alternative option to allow
Newberry Neighborhood development. Revenue associated with TDCs and PRCs, together with Newberry
Neighborhood land sale proceeds and other revenue sources, provide financial assistance to South County residents in
implementing actions which reduce the amount of nitrates potentially entering the groundwater and therefore
protecting the source of drinking water in the area.
In addition to funding sewer feasibility studies on an as-needed basis, financial assistance expenditures primarily
represent rebates paid to South County property owners who have installed nitrogen-reducing septic systems.
Expenditures also include low interest cost-deferred loans to property owners to fund complete system replacement for
property owners who may not otherwise qualify for project financing.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Beginning Net Working Capital 486,556 291,360 227,715 103,545 103,545 (54.5%)
Non-Operational Revenue 30,083 1,748 1,250 825 825 (34.0%)
Transfer-Newberry Neighborhood (297) - - 300,000 300,000 300,000 0.0%
Long Term Liability (Loan) - 40,000 - - - 0.0%
Total Resources 516,639 333,108 528,965 404,370 404,370 (23.6%)
FY 2013
Adopted
103,545
825
300,000
-
404,370
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Materials and Services 225,279 108,750 419,797 295,202 295,202 (29.7%)
Debt Service - 245 9,168 9,168 9,168 0.0%
Contingency - - 100,000 100,000 100,000 0.0%
Total Requirements 225,279 108,995 528,965 404,370 404,370 (23.6%)
FY 2013
Adopted
295,202
9,168
100,000
404,370
Groundwater Partnership (Fund 296)
Direct Services—Community Development
Page 129
Deschutes County, OREGON
Direct Services—Community Development
Fund Description
This fund accounts for expenditures associated with the creation of a planned neighborhood in southern Deschutes
County as part of the Regional Problem Solving project. Initial expenditures included the land purchase and a loan to
the La Pine Special Sewer District for expansion of its sewer treatment plant to accommodate the Newberry
Neighborhood. Additional expenditures for the surrounding area potentially include a trail system and traffic
improvements. The Newberry Neighborhood will help preserve water quality and open space in southern Deschutes
County by transferring development from at-risk areas. In addition, the proceeds of the sale of land within the
neighborhood will serve as the primary source of funds for assisting South County property owners in undertaking
measures to reduce nitrogen from existing on-site septic systems.
Construction was completed in recent years on two projects within the neighborhood planning area, including a new
elementary school and an affordable housing project, which resulted in significant revenue for the Fund. Proceeds from
these two commercial projects will be used primarily to fund debt service on the bonds that were issued to fund
expansion of the La Pine sewer system. However, it is not anticipated that significant county development actions will
be taken in the coming year given the depressed construction market in the region.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 237,178 443,826 466,043 421,605 421,605 (9.5%)
Interest Revenue 4,290 3,235 3,550 3,000 3,000 (15.5%)
Loan Repayment 245,100 49,807 20,000 20,000 20,000 0.0%
Land Sales 18,765 30,193 100,000 100,000 100,000 0.0%
Total Resources 505,333 527,061 589,593 544,605 544,605 (7.6%)
FY 2013
Approved
421,605
3,000
20,000
100,000
544,605
Newberry Neighborhood (Fund 297)
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services 400 - 100 100 100 0.0%
Capital Outlay - - 100 100 100 0.0%
Transfer-CDD Groundwater Prot (296) - - 300,000 300,000 300,000 0.0%
Transfer-FF&C Series 2003 (535) 61,107 61,183 61,321 57,246 57,246 (6.6%)
Contingency - - 85,000 102,763 102,763 20.9%
Unappropriated Ending Fund Balance - - 143,072 84,396 84,396 (41.0%)
Total Requirements 61,507 61,183 589,593 544,605 544,605 (7.6%)
FY 2013
Approved
100
100
300,000
57,246
102,763
84,396
544,605
Page 130
Deschutes County, OREGON
Direct Services—Community Development
Fund Description
The Community Development Department established this fund in order to continue providing its full level of services
during economic downturns that are historically experienced in the building industry. A significant portion of
Community Development funding relies on permits and fees associated with construction and other development. The
fund is also used as a mechanism to finance major physical and technological improvements over time, eliminating the
need for drastic fee increases.
The fund is used to account for surplus revenues generated by the Community Development Department, outside of
Building and Electrical program revenue, which by law must be accounted for separately. The fund built rapidly during
the area’s construction boom in 2004-2006, but was depleted rapidly due to the steep decline in regional construction
activity. The final funds were depleted in FY 2009. It is not anticipated that CDD will be able to begin rebuilding a
reserve balance until FY 2014 or FY 2015.
Community Development Reserve (Fund 300)
Fund Description
The fund is used to account for surplus revenues generated by the Building program within Community Development,
excluding electrical program revenue, which by law must be accounted for separately. The fund built rapidly during the
area’s construction boom in 2004-2006. Due to the rapid and profound drop in construction activity in the county, and
despite unprecedented cuts in spending and staffing levels in response, the fund was depleted in FY 2009. It is not
anticipated that CDD will be able to begin rebuilding a reserve balance until FY 2014 or FY 2015.
Building Program Reserve (Fund 301)
Fund Description
The fund is used to account for surplus revenues generated by the Electrical program within Community Development,
which by law must be accounted for separately. The fund built rapidly during the area’s construction boom in 2004-
2006. Due to the rapid and profound drop in construction activity in the county, and despite unprecedented cuts in
spending and staffing levels in response, the fund was depleted in FY 2009. It is not anticipated that CDD will be able
to begin rebuilding a reserve balance until FY 2014 or FY 2015.
Electrical Program Reserve (Fund 302)
Page 131
Deschutes County, OREGON
Direct Services—Community Development
Fund Description
The fund was established by a transfer of funds from the CDD Reserve Fund (300). All reserve funds have been
transferred or exhausted to subsidize operations due to a rapid decline in construction activity. Once the CDD Reserve
Fund has been built back up, a new transfer will be made to establish a capital reserve. Due to the rapid and profound
drop in construction activity in the county, and despite unprecedented cuts in spending and staffing levels in response,
all monies contained in this fund have been transferred to help subsidize operations. It is not anticipated that CDD
will be able to begin rebuilding a capital reserve balance until FY 2014 or FY 2015.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Requested
FY 2013
Proposed
% Chg.
FY 2013
Beginning Net Working Capital 113,698 - - - - 0.0%
Interest Revenue 1,036 - - - - 0.0%
Total Resources 114,734 - - - - 0.0%
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Requested
FY 2013
Proposed
% Chg.
FY 2013
Transfer-Community Development (295) 114,734 - - - - 0.0%
Total Requirements 114,734 - - - - 0.0%
Building Improvement Reserve (Fund 303)
Page 132
Deschutes County, OREGON
The Deschutes County Fair and Expo Center, located on a 320-acre site in Redmond, is the premier facility of its
kind in the Northwest. The Fair and Expo Center hosts the annual Deschutes County Fair and leases the facility
to more than 400 events annually, with an emphasis on youth, agriculture and community. The primary focus is
to provide social, cultural, recreational, agricultural, commercial and educational opportunities for the citizens of
Deschutes County. In addition, the Fair and
Expo Center is responsible for the
maintenance of 167,000 square feet of exhibit
space, 120,000 square feet of covered live-
stock and equestrian arenas, 400 horse stalls,
a 105-space RV park complex, and a four-
acre County park located in the heart of the
facility that includes a unique water feature.
Fair & Expo Center Resources County Fair Resources
Fair & Expo Center Requirements County Fair Requirements
Department Overview
Dan Despotopulos, Director
Fair and Expo Center
Mission Statement
To provide and operate a premier multi-purpose facility offering exceptional customer
service and an environment of fun while maximizing the economic potential of the
facilities, as well as the economic impact for Deschutes County
Fair & Expo Center
Total Budget $1,603,495
Budget Change -13.0%
Total Staff 9.00 FTE
Staff Change -1.00 FTE
County Fair
Total Budget $1,128,979
Budget Change +5.1%
Total Staff 1.00 FTE
Staff Change No Change
Direct Services—Fair and Expo Center
Service
Charges
72%
Non-
Operational
21%
Other
7%
Service
Charges
38%
Non-
Operational
24%
Transfers
34%
Other
4%
Personnel
11%
Materials &
Services
63%
Transfers
Out
23%
Contingency
3%
Personnel
52%Materials &
Services
32%
Debt
Service
7%
Capital
Outlay
1%
Contingency
8%
Page 133
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Fair and Expo Center
Received Redmond Chamber of Commerce 2011 Excellence in Customer Service Award
Increased sporting events segment of business by adding “Hero Rush” (national event, possibly annual event) and
Central Oregon Off-Road Race Series
Increased livestock event segment of business by adding Parelli Natural Horsemanship, Chris Cox Horsemanship
2012 World Tour, Return of Clinton Anderson Tour 2013, Oregon Association of Mounted Posse “Shodeo,” Alpaca
Breeders Invitational, Professional Rough Stock Series and Oregon High School Equestrian Championships
through 2013
Contracted new rallies: 2012 Run to the Cascades Motorcycle Rally (possible annual event) and Early Ford V8
International Rally
Deschutes County Fair
Added three new attractions: dock jumping dogs, butterfly interaction and Wake Attack water fun
Concerts continue to draw record numbers
Voted Fair of the Year by the Oregon Fair Commission
Voted Rodeo of the Year for the 8th year in a row
Significant Issues in the Year Ahead
Economic conditions are expected to continue negatively affecting the number of attendees at events, however there
have been some increases for participant events such as the Wrestling Classic and BMX. The Fair and Expo Center
will host two new events in September—The Run to the Cascades Harley Davidson Motorcycle Rally and the Early
Ford V8 Rally. Sponsorships for non-profit organizations regularly using Fair and Expo facilities will continue to be
down. The Fair and Expo Center faces rising costs in many areas of operations but must work with groups unable to
afford any increase in facility use fees.
Fiscal Issues and Conditions
The majority of budgeted revenue comes from event-associated sources, facility utilization and concessions sales. The
remainder of revenue comes from transient room taxes and inter-fund transfers. FY 2013 transfers in, including
County General Fund, will be slightly higher than FY 2012. In the new fiscal year, the department will focus on
cutting costs, advertising, sales and marketing. Attendance at events is projected to be flat.
Organizational Chart
Department Head
Management
Represented by AFSCME
Confidential Employees
Direct Services—Fair and Expo Center
Fair & Expo Center
Director
1.00 FTE
Fair & Expo
Assistant Director
1.00 FTE
Operations
Manager
1.00 FTE
Sales & Marketing
Coordinator – Fair
2.00 FTE
Staff Operations
5.00 FTE
Page 134
Deschutes County, OREGON
Direct Services—Fair and Expo Center
Budget Summary — County Assessor (001-
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Approved
% Chg.
FY 2013
Beginning Net Working Capital 42,232 6,590 75,000 46,373 46,373 (38.2%)
Other Charges for Service/Rental Fees 82,720 117,097 100,807 97,841 97,841 (2.9%)
Interest Revenue 213 746 1,500 1,500 1,500 0.0%
Interfund Charges 45,000 47,000 47,000 22,400 22,400 (52.3%)
County General Fund 197,919 197,919 170,000 170,000 170,000 0.0%
Transient Room Taxes (160 & 170) 102,765 104,873 108,544 108,544 108,544 0.0%
Transfer - Fair & Expo Reserve (617) 250,000 - 100 - - (100.0%)
Transfer - County Fair (619) 80,000 166,000 220,000 264,259 264,259 20.1%
Bond Issuance & Premium - - 86,546 - - (100.0%)
Total Resources 1,416,970 1,518,035 1,746,497 1,603,495 1,603,495 (8.2%)
Rights 115,000 117,738 112,000 95,000 95,000 (15.2%)
Concessions 117,442 169,989 220,000 190,000 190,000 (13.6%)
Special Event Revenues 383,679 590,083 605,000 607,578 607,578 0.4%
FY 2013
Adopted
46,373
607,578
190,000
95,000
97,841
1,500
22,400
170,000
108,544
-
264,259
-
1,603,495
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 509,185 588,065 569,173 566,099 566,099 (0.5%)
Benefits 265,347 274,058 276,845 263,682 265,783 (4.0%)
Personnel Services 774,532 862,123 846,018 829,781 831,882 (1.7%)
Temporary Help 18,709 29,275 40,000 23,000 23,000 (42.5%)
Internal Service Fund Charges 57,943 60,259 58,488 57,851 57,510 (1.7%)
Utilities 240,296 270,396 261,564 247,500 247,500 (5.4%)
Other Materials and Services 202,712 221,022 427,482 178,213 178,213 (35.8%)
Materials and Services 519,660 580,952 787,534 506,564 506,223 (35.7%)
Debt Service 116,188 115,561 200,140 114,119 114,119 (43.0%)
Capital Outlay - - 100 14,259 14,259 14159%
Transfer-Fair & Expo Reserve (617) - - 10,000 - - (100.0%)
Contingency - - - 138,772 138,012 100.0%
Total Requirements 1,410,380 1,558,636 1,843,792 1,603,495 1,603,495 (13.0%)
FY 2013
Approved
566,099
265,783
831,882
23,000
57,510
247,500
178,213
506,223
114,119
14,259
-
137,012
1,603,495
Budget Summary — Fair and Expo Center (Fund 618)
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Fair and Expo Center FTE (618) 11.00 11.00 12.00 10.00 9.00
Deschutes County Fair FTE (619) 2.00 2.00 1.00 1.00 1.00
TOTAL FAIR & EXPO CENTER FTE 13.00 13.00 13.00 11.00 10.00
Staff Summary
Page 135
Deschutes County, OREGON
Budget Summary — County Assessor (001-
Budget Summary — Deschutes County Fair (Fund 619)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,968 (17,354) 6,000 31,716 31,716 428.6%
State Government Payment 41,963 36,031 20,000 45,000 45,000 125.0%
Other Charges for Services 181,451 188,283 172,274 175,604 175,604 1.9%
Interest Revenue 160 358 - 400 400 100.0%
County General Fund 5,000 5,000 5,000 5,000 5,000 0.0%
Transfer - Fair & Expo Reserve (617) - 48,000 - - - 0.0%
Total Resources 826,115 1,016,945 1,027,774 1,128,979 1,128,979 9.8%
Carnival 127,997 150,939 155,000 175,000 175,000 12.9%
Gate Receipts 284,806 403,756 450,000 457,000 457,000 1.6%
Sponsorships 53,717 41,929 52,500 52,259 52,259 (0.5%)
Camping Fees 16,122 14,630 17,000 15,000 15,000 (11.8%)
Concessions 112,931 145,373 150,000 172,000 172,000 14.7%
FY 2013
Approved
31,716
45,000
457,000
175,000
175,604
400
15,000
172,000
52,259
5,000
-
1,128,979
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 121,006 83,005 86,469 86,920 86,920 0.5%
Benefits 56,493 33,812 34,337 35,794 36,027 4.9%
Personnel Services 177,499 116,817 120,806 122,714 122,947 1.8%
Temporary Help 36,105 52,192 45,000 45,000 45,000 0.0%
Internal Service Fund Charges 39,504 38,409 37,956 38,538 38,338 1.0%
Utilities 16,407 20,140 23,000 25,900 25,900 12.6%
Entertainment 150,973 208,454 252,064 226,000 226,000 (10.3%)
Rodeo & Competitions 76,523 70,619 72,000 75,000 75,000 4.2%
Security 45,801 50,426 56,600 58,000 58,000 13.7%
Other Materials and Services 220,657 233,447 246,448 238,791 238,791 15.9%
Materials and Services 585,970 673,687 733,068 707,229 707,029 (3.6%)
Transfer - Fair & Expo Center (618) 80,000 166,000 220,000 264,259 264,259 20.1%
Contingency - - - 34,777 34,744 100.0%
Total Requirements 843,469 956,504 1,073,874 1,128,979 1,128,979 5.1%
FY 2013
Approved
86,920
36,027
122,947
45,000
38,338
25,900
226,000
75,000
58,000
238,791
707,029
264,259
34,744
1,128,979
Direct Services—Fair and Expo Center
Page 136
Deschutes County, OREGON
Performance Management
Action #1: Provide positive economic impact on Deschutes County through utilization of the Fair
and Expo facilities (Goal #3, Objective #3)
Performance Measure #1: Value of the economic impact generated from Fair and Expo events and
facilities. This measure utilizes economic impact multipliers established by Travel Oregon and updated
with Travel Industries of America’s travel index. The index projects an average economic impact of $39 per
day per visitor, $79 per sporting event visitor, $160 per overnight pleasure traveler and $265 per overnight
business traveler. This reflects visitor spending on restaurants, recreation, lodging, gas, and other goods
and services purchased locally.
Performance Measure #2: Total number of visitors to the annual Deschutes County Fair
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
$43 million $27 million $31 million $43 million $37 million
FY 2013 Target
$28 million
Action #2: Provide exceptional customer service through all aspects of Fair & Expo business (Goal #5,
Objective #2)
Performance Measure #3: Use post-event surveys addressing concessions, catering, facilities,
operations, sales staff and management.
FY 2013 Target
90% satisfaction or greater
FY 2012
Catering= 86%
Facilities = 93%
Operations = 88%
Staff = 100%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
236,000 245,000 167,000 234,000 245,000
FY 2012 YTD
241,000
Direct Services—Fair and Expo Center
Page 137
Budget Summary — County Assessor (001-
RV Park (Fund 601)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 2,431 (16,375) 10,000 - - (100.0%)
City of Redmond Payments 500 4,000 4,000 - - (100.0%)
Interest Revenue 326 212 - - - 0.0%
RV Park Fees 107,282 154,456 186,700 158,730 158,730 (15.0%)
Other Fees and Revenue 7,345 3,593 2,793 2,339 2,339 (16.3%)
Transfer - Park Acq. & Dev. Fund (130) 190,000 125,333 140,000 180,000 180,000 28.6%
Total Resources 307,884 321,219 453,493 341,069 341,069 (24.8%)
County General Fund - 50,000 110,000 - - (100.0%)
FY 2013
Approved
-
-
-
158,730
2,339
-
180,000
341,069
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Temporary Help 22,154 41,192 38,000 29,000 29,000 (23.7%)
Internal Service Charges 2,230 1,342 1,395 1,454 1,434 2.8%
Other Materials and Services 57,304 64,875 70,327 67,171 67,191 (4.5%)
Materials and Services 81,688 107,409 109,722 97,625 97,625 (11.0%)
Debt Service 242,571 241,909 242,829 243,444 243,444 0.3%
Contingency - - 100,942 - - (100.0%)
Total Requirements 324,259 349,318 453,493 341,069 341,069 (24.8%)
FY 2013
Approved
29,000
1,434
67,191
97,625
243,444
-
341,069
Fund Description
The Deschutes County Fair and Expo RV Park opened on September 22, 2007. The park is open year-round
for recreation vehicle travelers. The facility includes 106 sites with full hook-up capabilities, as well as 10 tent
sites offering electricity and a shared water source. The revenue received from County and State park funds
are used to help support the RV Park. The use of the RV Park is growing slowly, with FY 2011 being the
busiest year since the park opened. FY 2013 is expected to be flat.
Direct Services—Fair and Expo Center
Deschutes County, OREGON Page 138
Fair and Expo Center Reserve (Fund 617)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 652,446 335,194 600,000 650,082 650,082 8.3%
Interest Revenue 6,681 3,024 3,000 3,000 3,000 0.0%
County General Fund - 350,000 200,000 100,000 100,000 (50.0%)
Transfer from Fair & Expo Center (618) - - 10,000 - - (100.0%)
Total Resources 659,127 688,218 813,000 753,082 753,082 (7.4%)
FY 2013
Approved
650,082
3,000
100,000
-
753,082
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services - - 100 - - (100.0%)
Capital Outlay 73,933 - 75,100 175,000 175,000 133.0%
Transfer to Fair & Expo (618) 250,000 - 100,000 - - (100.0%)
Transfer to County Fair (619) - 48,000 - - - 0.00
Reserve for Future Expenditures - - 637,800 578,082 578,082 (9.4%)
Total Requirements 323,933 48,000 813,000 753,082 753,082 (7.4%)
FY 2013
Approved
-
175,000
-
-
578,082
753,082
Fund Description
The reserve fund was established in 2002. Annually, the department budgets (Funds 618 and 619) transfer
funds to build up the reserve to use for capital replacement or improvement projects. Funds are carried over
from year to year in this account. The fund consists of a transfer from the Fair and Expo Center Fund (618) and
interest on investments. Reserves have been used to replace carpet, update electrical, overlay parking lots, and
to help fund the Fair & Expo Center.
Direct Services—Fair and Expo Center
Deschutes County, OREGON Page 139
The Road Department is responsible for the development, operation, and maintenance of the County road system,
consisting of 900 miles of roadway. The Road Department’s services include routine road maintenance (e.g. chip
sealing, pothole patching), snow and ice control, roadside vegetation
management, traffic signing and striping, bridge maintenance, and
emergency response to roadway hazards. Additionally, engineering and
administration services are provided for contract management of pavement
preservation and capital improvement projects, regulation of work within the
public road right of way, and review of countywide planning and land use
issues related to transportation. The purchase and maintenance of fleet and
heavy equipment needed to perform road maintenance functions are also the
responsibility of the Road Department.
The Road Department is also responsible for a number of non-road services that are funded outside of dedicated
road funds. These services include the following:
County Surveyor’s Office - provides for the review and filing of all land surveys within the County and the
preservation of public land corners.
Countywide Noxious Weed Control - operates under the authority of the Deschutes County Weed
District.
Fleet and Heavy Equipment Services - purchasing and maintenance of vehicles for all County
departments (except the Sheriff’s Office).
Services for Other Agencies – provides a variety of maintenance services (e.g. chip sealing and paint
striping) to cities, other counties, the Forest Service, and the BLM.
Department Overview
Budget Summary
Total Budget $19,253,582
Budget Change -4.8%
Total Staff 56.50 FTE
Staff Change - 4.00 FTE
Chris Doty, Director
Road
Mission Statement
Provide public works services that promote public safety, support local economic
opportunities, and benefit the residents of Deschutes County
Direct Services—Road
Deschutes County, OREGON
Beginning
Capital
25%
State Gov
Pmts
59%
Interfund
Charges
8%
Other
8%
Personnel
28%
Materials &
Services
49%
Capital
Outlay
11%
Transfers
Out
1%
Contingency
11%
Page 140
Successes and Challenges
Successes in the Past Year
Completed annual inspection and rating of paved County roads to update department’s pavement
management system
Applied 90 miles of surface treatment, consisting of 11 miles of full depth recycle (cement treated base
plus asphalt overlay), 7 miles of thin asphalt overlay, and 72 miles of chip seal. Total lineal treatment
improved approximately 13% of County roads
Utilized emulsiphied asphalt fog seal, in lieu of chip seal, on bicycle lanes on Camp Polk Road and Baker
Road in effort to provide improved ridability for cyclists
Convened County Road Committee comprised of citizens, business owners, technical experts, and agency
partners to evaluate operations and investment levels within department. Committee developed five
recommendations. The first four focused on improved asset management, internal efficiencies and
regional partnerships. Only when these options are fully explored and exhausted should the final
recommendation, exploring alternative funding sources, be explored.
Continued road maintenance collaborative efforts with the following agencies:
Road Department also contracted with some of the agencies listed above, as well as numerous road
districts, for $77,727 of work performed on Deschutes County facilities.
Department received recommendation for third year in OSHA Safety and Health Achievement
Recognition Program (SHARP), a recognition program that provides an incentive for Oregon employers to
work with their employees to find and correct hazards, develop and implement effective safety and health
programs through OSHA consultation. It assists employers to continuously improve, and become
self-sufficient in managing successful occupational safety and health programs.
Significant Issues in the Year Ahead
The Road Department’s core focus continues to be maintenance and preservation of the existing county road
system. The County’s pavement preservation needs continue to exceed the department’s level of available funding.
In FY 2013, the Road Department will implement a new Pavement Management Program which will provide tools
necessary to maximize the efficiency of prescribed pavement maintenance treatments and model future year
pavement condition forecasts based on various funding scenarios.
Deschutes County, OREGON
Direct Services—Road
Road Maintenance Services Billed Amount Vegetation Maintenance Services Billed Amount
City of Bend $46,002 City of Bend $2,178
City of Redmond $108,577 Bonneville Power Administration $9,740
City of Madras $24,655 Native Seed Bank $1,087
Crook County $152,075 Weed Free Forage $10,470
Jefferson County $59,382 Central Oregon Irrigation District $5,199
OR Dept. of Transportation $2,496 Bureau of Land Management $7,240
TOTAL $401,242 TOTAL 42,280
Swalley Irrigation District $3,026
Commute Options $1,694 OR Dept. of Agriculture $2,896
Fire Free Program $6,361 U.S. Forest Service $354
Page 141
Deschutes County, OREGON
Direct Services—Road
In FY 2013, the Department will, upon adoption of the Transportation System Plan, continue work with the
Community Development Department (CDD) to update the 20-year Capital Improvement Plan and corresponding
System Development Charge funding mechanism.
In response to the prolonged economic downturn, the Road Department’s budget contains 4 fewer FTE than the prior
year; a 7% reduction in FTE. Two of the FTE reductions occur in the elimination of unfilled vacant positions
(1 Operator and 1 Engineering Associate). The Department did layoff one FTE in the Surveyor’s Office in March 2012
due to lagging survey fee revenue (328 and 329 Funds). Finally, the Road Department’s Information Systems
Manager position will be eliminated upon retirement of the existing Division Manager; IT service will now be provided
through the Information Technology Department. These changes will require a minor re-organization within the
Department as reflected in the proposed organizational chart for FY 2013.
In an effort to prioritize investment in pavement preservation, the Department has modified its vehicle replacement
schedule to reduce near term (5 year plan) expenditures in Vehicle Replacement by 25% annually. This reduction has
been accomplished by refurbishing (versus replacing) capable equipment, reducing frequency of replacement of pickup
trucks, and prioritizing replacement to favor equipment which produces revenue (chip/crack seal) and/or is essential to
operational safety objectives. Central to the success of this adjustment will be the ability to expand collaborative
equipment sharing strategies with partner and peer agencies such that infrequently used specialty or emergency
related equipment can be borrowed, leased, and/or shared within the region.
Fiscal Issues and Conditions
The Road Department’s primary sources of revenue are: State Motor Vehicle revenue (gas tax, truck weight-mile tax,
and vehicle titling and registration fees) and Federal Forest payments. Additional funding comes from Transportation
System Development Charges, Solid Waste tipping fees, mineral receipts and state and federal grants.
Significant changes in department revenue for FY 2013 are:
Motor Vehicle Revenue is projected to remain relatively flat). Actual revenue has lagged prior year State esti-
mates by approximately 5% ($500,000) due to a reduction in statewide vehicle miles travelled.
In FY 2013, it is anticipated that the County’s Federal Forest Payment will return to the historic formula based
on actual timber harvest versus that supplied through federal legislative acts (Secure Rural Schools Act, etc). The
estimated Federal Forest Payment for FY 2013 is $396,000 – which is approximately $926,000 (70%) less than
that provided in FY 2012 under the Secure Rural Schools Act and approximately $2,600,000 (87%) less that
historic Federal Forest Payment revenue received by the Road Department. Note: At budget time, the federal
transportation bill, which includes a one-year reauthorization of Federal Forest Payments, has been approved by
the Senate. If signed into law, this bill would add approximately $850,000 to the Road Fund for FY 2013.
The transportation CIP portion of the Road Fund previously earmarked approximately $1.1M for construction of
the 19th Street Project (Redmond to Deschutes Junction). In addition to the $1.1M allocated to the Project, ODOT
held the County’s FY 2009 and FY 2010 Surface Transportation Program (STP) payments, totaling approximately
$850,000, in reserve for future allocation to the Project. Given the re-visitation of the 19th Street Project priority
status, the FY 2013 Road Department budget proposes to keep the funding previously earmarked for 19th Street
in the CIP cost center as a reserve for future projects as well as a grant match resource for transportation system
improvements.
Page 142
Deschutes County, OREGON
Direct Services—Road
Management
Represented by IUOE
Confidential Employees
Department Head
Organizational Chart
Staff Summary
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
ROAD DEPARTMENT FTE 62.50 61.50 60.50 60.50 56.50
Road Department
Director
1.00 FTE
Fleet & Equipment
Manager
1.00 FTE
Equipment Mechanic
6.00 FTE
County Engineer
1.00 FTE
Traffic Device
Specialist
2.00 FTE
Operations
Manager
1.00 FTE
Sr. Administrative
Secretary
1.00 FTE
Road Maintenance
Supervisor
2.00 FTE
Weed Inspector
1.00 FTE
Equipment
Operator
24.00 FTE
Senior Store Clerk
1.00 FTE
Equipment Servicer
1.00 FTE
Automotive
Servicer
1.00 FTE
County Surveyor
1.00 FTE
Engineering
Associate
1.00 FTE
Engineering
Assistant III
3.00 FTE
GIS Analyst
1.00 FTE
Senior Engineering
Associate
1.00 FTE
Records Specialist
1.00 FTE
Customer Service
Clerk
2.50 FTE
Accounting Clerk
2.00 FTE
Apps Analyst/
Programmer
1.00 FTE
Page 143
Deschutes County, OREGON
Direct Services—Road
Budget Summary—Road (Fund 325)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 4,891,649 3,419,603 3,417,158 4,719,551 4,719,551 38.1%
Licenses and Permits 693 1,155 - - - 0.0%
Federal Government Payments 2,633,352 2,390,545 1,971,162 443,826 443,826 (77.5%)
State Government Payments 7,782,520 9,043,510 11,840,041 11,332,333 11,332,333 (4.3%)
Local Government Payments 654,792 809,788 645,000 395,000 395,000 (38.8%)
Charges for Services 159,203 104,578 22,000 21,000 21,000 (4.5%)
Non-Operational Revenue 75,635 23,702 20,144 15,000 15,000 (25.5%)
Interfund Charges 1,137,719 1,111,633 1,132,000 1,070,000 1,070,000 (5.5%)
Transfer -Solid Waste (610) 708,567 291,740 285,773 276,272 276,272 (3.3%)
Transfer –Transportation SDC (336) 75,000 200,000 250,000 250,000 250,000 0.0%
Transfer-Road Imp. Reserve (335) - - 12,000 12,000 12,000 0.0%
Fuel Sales 438,487 515,147 450,000 525,000 525,000 16.7%
Sales of Materials & Services 276,838 216,215 181,000 193,600 193,600 7.0%
Total Resources 18,864,798 18,127,616 20,226,278 19,253,582 19,253,582 (4.8%)
Transfer - Community Dev. (295) 18,190 - - - - 0.0%
Interfund Grants 12,153 - - - - 0.0%
FY 2013
Approved
4,719,551
-
443,826
11,332,333
395,000
21,000
15,000
1,070,000
-
-
276,272
250,000
12,000
525,000
193,600
19,253,582
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 3,591,020 3,797,031 3,807,812 3,567,474 3,567,474 (6.3%)
Benefits 1,711,264 1,774,711 1,807,511 1,786,289 1,797,728 (0.5%)
Personnel Services 5,302,284 5,571,742 5,615,323 5,353,763 5,365,202 (4.5%)
Temporary Help 306,391 345,351 322,000 325,000 325,000 0.9%
Interfund Charges 113,443 116,280 118,324 119,437 119,437 0.9%
Internal Service Fund Charges 535,894 536,762 555,402 580,756 577,118 3.9%
Equip. Repair & Maint. Supplies 274,338 293,610 275,000 275,000 275,000 0.0%
Gasoline, Diesel & Oil 727,513 938,932 900,000 1,100,000 1,100,000 22.2%
Aggregate and Asphalt 2,860,288 3,126,720 3,600,000 3,200,000 3,200,000 (11.1%)
Preservation and Overlays 2,124,006 1,816,683 3,382,438 2,000,000 2,000,000 (40.9%)
Other Road Materials and Services 634,697 546,011 710,000 765,000 765,000 7.7%
Other Materials and Services 853,774 927,188 891,948 1,077,107 1,077,107 20.8%
Materials and Services 8,430,344 8,647,537 10,755,112 9,442,300 9,438,662 (12.2%)
Capital Outlay 1,312,567 91,179 1,236,691 2,037,300 2,037,300 64.7%
Transfer-Road Bldg & Equip (330) 400,000 400,000 600,000 275,000 275,000 (54.2%)
Contingency - - 2,019,152 2,145,219 2,137,418 5.9%
Total Requirements 15,445,195 14,710,458 20,226,278 19,253,582 19,253,582 (4.8%)
FY 2013
Approved
3,567,474
1,797,728
5,365,202
325,000
119,437
577,118
275,000
1,100,000
3,200,000
2,000,000
765,000
1,077,107
9,438,662
2,037,300
275,000
2,137,418
19,253,582
Page 144
Deschutes County, OREGON
Direct Services—Road
Action #1: Implement recommendations of Road Committee (Goal #2, Objective #3)
Performance Measure #1 (New Measure): Provide quarterly progress updates on status of implementation
Action #2: Maintain high quality condition of County roads (Goal #2, Objective #3)
Performance Measure #2: Percentage of County roads rated good or better
Action #3: Update the Pavement Management System data by conducting regular visual inspections of
County roads (Goal #2, Objective #3)
Performance Measure #3: Percentage of County arterials and collectors inspected
Action #4: Provide pavement maintenance which sustains condition of existing County pavement assets
(Goal #2, Objective #3)
Performance Measure #4 (New Measure): Overall Pavement Conditions Index
Action #5: Work cooperatively to promote and implement noxious weed control (Goal #3, Objective #1)
Performance Measure #5: Number of acres treated for noxious weeds
Performance Measure #6: Number of inspections and acreage of weed free forage inspections provided to
growers in the Deschutes Basin
Action #6: Pursue implementation of bike/pedestrian improvements outlined in the Transportation System
Plan (Goal #6, Objective #2)
Performance Measure #7 (New Measure): Number of applications submitted through Oregon Department of
Transportation bike-ped, transportation enhancement, and flex fund grant programs.
Action #7: Combine management of aggregate resources in the Road and Solid Waste (Goal #6, Objective #2)
Performance Measure #7: Cost savings from providing a County-owned materials source for rock crushing
FY 2013 Target
Provide Quarterly Update to Board of Commissioners and Road Committee
Performance Management
FY 2011 FY 2013 Target
69% 72% or greater
FY 2010
70%
FY 2009
59%
FY 2012
86%
FY 2010 FY 2011 FY 2013 Target
100% 50% 100%
FY 2012
100%
FY 2013 Target
78 out of 100
FY 2013 Target
4 applications
FY 2010 FY 2011 FY 2013 Target
$0 $288,750 $150,000 in savings
FY 2012
$0
FY 2010 FY 2013 Target
2,380 acres 2,600 acres
FY 2012
2,105 acres
FY 2011
1,960 acres
Measure #5
Measure #6 N/A N/A Program not funded 30 inspections; 1,200 acres
Page 145
Direct Services—Road
Deschutes County, OREGON
Fund Description
The Surveyor’s office is responsible for making survey measurements, reviewing subdivision and partition plats, and for
filing survey documents. Maps, subdivision and partition plats, and other land records are filed with the Surveyor’s
office. Maps are checked for compliance with County ordinances and state statutes. Detailed expenditures for the
Surveyor’s office are accounted for in the Road Department (Fund 325). Resources accumulated in the Surveyor Fund are
used to reimburse the Road Department for the actual costs of services.
County Surveyor (Fund 328)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 625 1,174 20,236 31,809 31,809 57.2%
Licenses and Permits 12,380 33,575 30,000 17,400 17,400 (42.0%)
Charges for Services 25,940 20.836 18,000 24,200 24,200 34.4%
Interest Revenue 229 219 - 400 400 100.0%
Total Resources 39,174 55,804 68,236 73,809 73,809 8.2%
FY 2013
Approved
31,809
17,400
24,200
400
73,809
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interfund Charges 38,000 35,000 30,000 40,000 40,000 33.3%
Materials and Services 38,000 35,000 30,000 40,000 40,000 33.3%
Contingency - - 38,236 33,809 33,809 (11.6%)
Total Requirements 38,000 35,000 68,236 73,809 73,809 8.2%
FY 2013
Approved
40,000
40,000
33,809
73,809
Page 146
Direct Services—Road
Deschutes County, OREGON
Fund Description
Public land corners are the section corner and quarter corner monuments used as the basis for all land surveys
performed in the County. Public land corner preservation work includes research of land records, field reconnaissance for
corner evidence, reestablishment of permanent monuments, establishing GPS coordinates on corners, and filing of corner
reports together with indexing, scanning and filing other historical and contemporary ancillary survey data and records
that can be used to reestablish corners. Surveying measurements are made where necessary to find or re-establish a
corner position. Public land corner preservation work is performed by the Surveyor’s Office, which is an activity of the
Road Department (Fund 325). Funds accumulated in the Public Land Corner Preservation Fund are used to reimburse
the Road Department for corner preservation services.
Public Land Corner Preservation (Fund 329)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,241,801 1,025,419 800,419 476,252 476,252 (40.5%)
Charges for Services 443,241 418,826 437,000 400,000 400,000 (8.5%)
Interest Revenue 17,846 8,309 8,000 5,000 5,000 (37.5%)
Total Resources 1,702,888 1,452,554 1,245,419 881,252 881,252 (29.2%)
FY 2013
Approved
476,252
400,000
5,000
881,252
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interfund Charges 677,469 653,754 700,000 650,000 650,000 (7.1%)
Materials and Services 677,469 653,754 700,000 650,000 650,000 (7.1%)
Contingency - - 545,419 231,252 231,252 (57.6%)
Total Requirements 677,469 653,754 1,245,419 881,252 881,252 (29.2%)
FY 2013
Approved
650,000
650,000
231,252
881,252
Page 147
Deschutes County, OREGON
Direct Services—Road
Fund Description
The Road Department periodically upgrades its facilities and replaces and updates the specialized equipment
used to maintain the County’s road system. The department’s funding and acquisition of capital items related
to fleet, equipment, building and grounds are reported in this fund.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 454,904 540,712 737,463 675,311 675,311 (8.4%)
Interest Revenue 5,439 3,586 4,000 4,000 4,000 0.0%
Transfer from Road (325) 400,000 400,000 600,000 275,000 275,000 (54.2%)
Total Resources 860,343 944,298 1,341,463 954,311 954,311 (28.9%)
FY 2013
Approved
675,311
4,000
275,000
954,311
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Internal Service Fund Charges 11,662 13,507 18,592 14,205 14,018 (23.6%)
Materials and Services 11,662 13,507 18,592 14,205 14,018 (23.6%)
Capital Outlay 307,969 160,250 925,000 291,000 291,000 (68.5%)
Contingency - - 397,871 649,106 649,293 63.1%
Total Requirements 319,631 173,757 1,341,463 954,311 954,311 (28.9%)
FY 2013
Approved
14,018
14,018
291,000
649,293
954,311
Road Building and Equipment (Fund 330)
Page 148
Deschutes County, OREGON
Direct Services—Road
Fund Description
Some land developers required to construct road improvements choose instead to make cash payments
directly to the County in lieu of the improvements. These funds are deposited into the Road Improvement
Reserve Fund. Resources in this fund are used by the County for transportation projects.
Road Improvement Reserve (Fund 335)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 11,880 12,027 12,127 12,184 12,184 0.5%
Charges for Services - - 10,000 10,000 10,000 0.0%
Interest Revenue 147 82 200 100 100 (50.0%)
Total Resources 12,027 12,109 22,327 22,284 22,284 (0.2%)
FY 2013
Approved
12,184
10,000
100
22,284
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Transfer to Road (325) - - 12,000 12,000 12,000 0.0%
Reserve for Future Expenditures - - 10,327 10,284 10,284 (0.4%)
Total Requirements - - 22,327 22,284 22,284 (0.2%)
FY 2013
Approved
12,000
10,284
22,284
Page 149
Direct Services—Road
Deschutes County, OREGON
Fund Description
Deschutes County implemented a countywide Transportation System Development Charge (SDC) in 2008. The
SDC is a one-time fee imposed on new development in unincorporated Deschutes County that is collected at the
time a certificate of occupancy is issued. The amount of the fee is based on the volume of trips generated by the
particular usage and is intended to recover a fair share of the costs of transportation facilities that provide
capacity to serve growth. Expenditures from this fund provide for capital improvements that increase capacity of
the transportation system. Eligible projects are contained in the County’s SDC Project List. Funds are transferred
to the Road Department (Fund 325) for these projects.
Countywide Transportation SDC Impact (Fund 336)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 85,457 212,239 214,358 455,790 455,790 112.6%
Licenses and Permits 199,977 291,982 250,000 375,000 375,000 50.0%
Non-Operational Revenue 1,805 6,785 2,900 2,500 2,500 (13.8%)
Total Resources 287,239 511,006 467,258 833,290 833,290 78.3%
FY 2013
Approved
455,790
375,000
2,500
833,290
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Transfer to Road (325) 75,000 200,000 250,000 250,000 250,000 0.0%
Contingency - - 217,258 583,290 583,290 168.5%
Total Requirements 75,000 200,000 467,258 833,290 833,290 78.3%
FY 2013
Approved
250,000
583,290
833,290
Page 150
Direct Services—Road
Deschutes County, OREGON
Fund Description
The County maintains this reserve fund for the accumulation of resources to provide for the maintenance and
replacement of County-owned fleet vehicles. Funds are transferred from participating County departments and used as
needed for fleet maintenance services or the purchase of new vehicles.
Vehicle Maintenance and Replacement (Fund 340)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,062,700 1,016,770 1,037,422 976,698 976,698 (5.9%)
Interest Revenue 13,464 7,487 8,000 8,000 8,000 0.0%
Interfund Charges 232,389 239,073 - - - 0.0%
Transfer-General Fund (001) - - 14,400 14,400 14,400 0.0%
Transfer-Behavioral Health (275) - - 36,000 54,000 54,000 50.0%
Transfer-Juvenile (230) - - 50,400 50,400 50,400 0.0%
Transfer-Risk Management (670) - - 7,200 7,200 7,200 0.0%
Transfer-Public Health (259) - - 36,000 7,200 7,200 (80.0%)
Transfer-Building Services (620) - - 39,600 39,600 39,600 0.0%
Transfer-Adult Parole & Prob. (355) - - 28,800 - - (100.0%)
Transfer-Administrative Svcs. (625) - - 3,600 3,600 3,600 0.0%
Sales of Equipment 8,346 17,856 - - - 0.0%
Total Resources 1,316,899 1,285,437 1,261,422 1,161,098 1,161,098 (8.0%)
FY 2013
Approved
976,698
8,000
-
14,400
54,000
50,400
7,200
7,200
39,600
-
3,600
-
1,161,098
Charges for Services - 4,251 - - - - 0.0%
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interfund Charges 78,090 72,180 90,000 90,000 90,000 0.0%
Other Materials and Services 2,425 2,348 2,600 900 900 (65.4%)
Materials and Services 80,515 74,528 92,600 90,900 90,900 (1.8%)
Capital Outlay 219,614 128,511 250,000 250,000 250,000 0.0%
Reserve for Future Expenditures - - 918,822 820,198 820,198 (10.7%)
Total Requirements 300,129 203,039 1,261,422 1,161,098 1.161.098 (8.0%)
FY 2013
Approved
90,000
900
90,900
250,000
820,198
1,161,098
Page 151
Deschutes County, OREGON
Direct Services—Natural Resource Protection
Forestry and Natural Resources services are provided by the County Forester
and a variety of contracted agents. Activities include removing wildland hazard
fuels, as well as prevention and education through Project Wildfire and the
FireFree Programs. The County Forester provides natural resource advice and
counsel to the Board of Commissioners, County Administrator and County
departments. Additionally, the County Forester provides natural resource
information to the public and other agencies throughout the county.
During emergency service operations, the forester works collaboratively with
the Sheriff’s Office and serves as either agency representative or liaison officer during periods of wildland fire
activities. The forester also provides substantive input to all environmental documents on federal lands and
provides information and input to all land use/conditional use permit applications in Deschutes County.
Successes and Challenges
Successes During the Past Year
Utilizing federal and state grants, approximately 8,000 acres of private and County-owned lands were treated
for fuels reduction following best management practices.
Utilizing a variety of federal grants, continue to combine wildland fuels treatment for defensible space and
create biomass, which is used at co-generation facilities across the state to produce clean electricity. In 2011,
over 150,000 cubic yards of defensible space debris was converted to biomass to produce clean electricity.
The County received federal grants from the Forest Service totaling $500,000; $200,000 was for sweat equity
defensible space work on private lands and $300,000 was received for the existing County Forester to work
full time on the National Wildland Fire Cohesive Strategy. The savings from the last grant will allow the
County to hire an assistant county forester to continue the momentum with the program.
Natural Resource Protection
Ed Keith , County Forester
Department Overview
Budget Summary
Total Budget $2,564,838
Budget Change -17.7%
Total Staff 2.00 FTE
Staff Change +1.00 FTE
Federal Gov
Pmts
94%
Other
6%Personnel
8%
Materials &
Services
88%
Contingency
4%
Page 152
Deschutes County, OREGON
Direct Services—Natural Resource Protection
The FireFree Program continues to expand in Central Oregon with both a spring and fall FireFree effort. With
the “sweat equity program” the FireFree efforts essentially happen most of the year resulting in the
accumulation of biomass.
The Federal Emergency Management (FEMA) Pre-Disaster Mitigation Grant program resulted in untimely
delays as FEMA determined, after two years of implementing the first two grants received, that Deschutes
County has worked out of the approved environmental footprint. Deschutes County appealed that decision and
pursued a common ground solution with the assistance of the Congressional delegation. As a result, more than
10 times the expected acres were treated under the approved budget. Work has begun with FEMA and the
Oregon Office of Emergency Management (OEM) to begin the implementation of the 2010 pre-disaster
mitigation grant for Deschutes, Crook and Klamath Counties for a total of $3 million. Work is expected to
begin in the fall of 2012. This will require additional coordination to ensure proper agreements, fiscal
accountability and target accomplishment occurs.
There are now nine FireWise Communities in Deschutes County and only 11 in Oregon. This will be an
emerging issue for the County as more neighborhoods are embracing the concept.
Significant Issues in the Year Ahead
The priorities for FY 2013 will be a continued focus on Project Wildfire and FireFree Programs, which emphasize
defensible space and private landowner responsibility relating to living with wildland fire in Central Oregon.
Additionally, Deschutes County will stay competitive in the grant application process by applying for every
available grant to both treat fuels and further educational endeavors. More than 8,000 acres of wildland fuel will
be treated. For FY 2013, and subsequent years, more emphasis will be placed on a “sweat equity” model wherein
the landowner makes significant contributions to this effort. Two community fire plans (Upper Deschutes
Coalition and East/West) will be updated in FY 2013, as well as two new plan updates per year for the near
future. Utilization of the classification system set forth in the Oregon Forestland-Urban Interface Fire Protection
Act of 1997 (Senate Bill 360) has occurred on every acre of private land in the County. All fire districts and
municipalities have adopted this initiative and Deschutes County will implement an ordinance on unprotected
lands which incorporate standards for defensible space.
Deschutes County and Project Wildfire are key collaborators with the Deschutes Collaborative Restoration Project
located on public lands between Bend and Sisters, totaling 130,000 acres. The County Forester and Commissioner
Unger chair the Collaborative Steering Committee and over the course of the next 8 years, most of this landscape
will be restored to significantly improve the landscape and reduce the probability of a large wildland fire in the
watershed. The Deschutes Collaborative is one of only 20 projects in the United States and will generate an
additional $10 million to the local economy in funding to the Forest Service. There are 30 “collaboratives”
involved with this effort and has greatly assisted the Forest Service with public support for landscape restoration.
Fiscal Issues and Condition
The County Forester and Project Wildfire programs are funded primarily from federal dollars received under Title
III of the Secure Rural Schools and Community Self-Determination Act. This fund is sound through 2013 with
Title III reserve funding. With the uncertainties of continued funding, beyond 2013 the County Forester and
Project Wildfire Program will have to explore alternative funding sources if the secure and rural schools
re-authorization fails. It is encouraging news that the US Senate has passed an extension awaiting conference
deliberations with the House of Representatives version of the legislation. From a federal grant funding
perspective, we have sufficient grant funding for on-ground activities for the next three years.
Page 153
Deschutes County, OREGON
Direct Services—Natural Resource Protection
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 67,468 75,767 94,646 137,207 137,207 45.0%
Benefits 29,274 30,655 35,131 59,513 59,918 70.6%
Personnel Services 96,741 106,422 129,777 196,720 197,125 72.9%
Interfund Charges 65,555 73,615 96,500 50,000 50,000 (48.2%)
Internal Service Fund Charges 19,201 25,280 15,659 17,055 16,891 8.9%
Other Grants 189,853 126,950 22,000 15,000 15,000 (31.8%)
Other Materials & Services 4,010 19,172 7,200 6,450 6,450 (10.4%)
Materials and Services 945,222 1,270,958 2,968,942 2,256,505 2,256,341 (24.0%)
Contingency - - 17,911 111,613 111,372 521.8
Total Requirements 1,041,963 1,377,380 3,116,630 2,564,838 2,564,838 (17.7%)
Bio-Mass Stimulus 56,883 520,725 170,343 18,000 18,000 (89.4%)
National Fire Plan—Sweat Equity 782 139,406 92,745 150,000 150,000 61.7%
FEMA-Treat Wildland Fuels - - 2,000,000 2,000,000 2,000,000 0.0%
Wildfire Mitigation FOR-016 80,096 126,668 434,495 - - (100.0%)
FEMA Pre-Disaster Mitigation 340,112 239,142 130,000 - - (100.0%)
FEMA-Education and Prevention 188,730 - - - - 0.0%
FY 2013
Approved
137,207
59,918
197,125
50,000
16,891
18,000
150,000
2,000,000
-
-
-
15,000
6,450
2,256,341
111,372
2,564,838
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 94,678 94,638 33,305 49,346 49,346 48.2%
Federal Government Payments 902,598 1,241,096 2,915,083 2,415,492 2,415,492 (17.1%)
State Government Payments 15,771 20,671 6,242 - - (100.0%)
Charges for Services 50 - 12,000 - - (100.0%)
Non-Operational Revenue - 49 - - - 0.0%
Interfund Grants 123,504 115,612 150,000 100,000 100,000 (33.3%)
Total Resources 1,136,601 1,472,065 3,116,630 2,564,838 2,564,838 (17.7%)
FY 2013
Approved
49,346
2,415,492
-
-
-
100,000
2,564,838
Budget Summary—Natural Resource Protection (Fund 326)
Staff Summary
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
NATURAL RESOURCE PROTECTION FTE 1.00 1.00 1.00 1.00 2.00
Page 154
Deschutes County, OREGON
Direct Services—Natural Resource Protection
Performance Management
Action #1: Collaborate and coordinate with U.S. Forest Service, Bureau of Land Management and
state resource agencies on forest management issues (Goal #3, Objective #1)
Performance Measure #1: Attend environmental planning meetings, communicate with agency counterparts on new
proposals project to ensure appropriate Best Management Practices apply.
Action #2: Provide substantive comment and involvement with land use decisions on public lands by
providing input to Environmental Impact Studies (EIS), Environmental Assessments (EA) and other
environmental documents (Goal #3, Objective #1)
Performance Measure #2: Percentage of EIS, EA and other documents for which input was provided
Performance Measure #3: Number of field trips and other ground monitoring activities in which participated
Action #3: Ensure Best Management Practices are followed on all County-owned land, including fuels
treatment (Goal #3, Objective #1)
Performance Measure #4: Percentage of County land managed according to Best Management Practices
Performance Measure #5: Percentage of County land sold for which fuel treatment accomplished prior to sale
Action #4: Update, revise and implement community fire plans, treat fuels and provide education and
prevention efforts to reduce area fires (Goal #3, Objective #3)
Performance Measure #6: Number of Community Wildfire Protection Plan (CWPP) updates completed
Performance Measure #7: Percentage of grant requests approved for fuels treatment
Performance Measure #8: Number of CWPP steering committee meetings organized
Performance Measure #9: Number of acres treated on private and County-owned land
Performance Measure #10: Percentage of treated acres using 100% utilization method
Action #5: Ensure the availability of product to mills and biomass facilities (Goal #3, Objective #3)
Performance Measure #11: Total acres of fuels treated
Performance Measure #12: Total cubic yards of biomass product generated
FY 2010 FY 2011 FY 2013 Target
100% (12 meetings) 100% (9 meetings) 100%
FY 2012
100%
FY 2010 FY 2011 FY 2013 Target
100% (16 documents) 100% (23 documents) 100%
Measure
Measure #2
Measure #3 10 field trips 25 field trips 10 field trips
FY 2012
100%
15 field trips
FY 2010 FY 2011 FY 2013 Target
100% (20 projects) 100% 100%
Measure
Measure #4
Measure #5 100% 100% (3 properties) 100%
FY 2012
100%
100%
FY 2010 FY 2011 FY 2013 Target
2 plans completed 2 plan completed 2 plans completed
Measure
Measure #6
Measure #7 86% ($5.9 million) 100% (3 grants) 50%
Measure #8 7 meetings 10 meetings 7 meetings
Measure #9 2,500 acres 10,000+ acres 2,000 acres
Measure #10 100% 100% 100%
FY 2012 YTD
3 plans completed
50%
11 meetings
6,589 acres
100%
Measure FY 2011 FY 2013 Target
Measure #11 10,000+ acres 2,000 acres
Measure #12 200,000 cubic yards 75,000 cubic yards
FY 2012 YTD
6,589 acres
67,000 cubic acres
Page 155
Direct Services—Natural Resource Protection
Deschutes County, OREGON
Fund Description
Deschutes County receives revenue established by the Secure Rural Schools and Community Self-Determination Act of
2000. This federal legislation is also referred to as the safety-net bill. This legislation was extended in 2007 for one year.
A portion is allocated, under Title III of the legislation, for specific county projects. These projects included the following:
Search, rescue and emergency services on public lands
Community service work camps on public lands
Easement purchases (access or conservation)
Forest-related educational opportunities
Fire prevention and county wildfire planning
Fund matching for Community Forestry programs
In 2008, the bill was extended for an additional four years. However, the activities which may be funded under Title III of
the legislation were changed. Under this version of the legislation projects may include the following:
Community wildfire plans
Firewise Community planning, including fire prevention and education
Search and Rescue and reimbursement for wildland fire services.
Title III project expenditures for the first extension (2007) and the latest Title III legislation (2008) were, and continue to
be, allocated to the County Forester, Project Wildfire and the Deschutes County Sheriff Department, which provides
Search and Rescue services on public lands.
Federal Forest Title III (Fund 327)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 536,991 577,576 413,717 219,220 219,220 (47.0%)
Federal Government Payments 272,567 245,641 154,254 - - (100.0%)
Interest Revenue 7,508 3,965 2,000 1,000 1,000 (50.0%)
Total Resources 817,066 827,182 569,971 220,220 220,220 (61.4%)
FY 2013
Approved
219,220
-
1,000
220,220
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Grants, Loans & Reimbursements 239,490 431,482 360,000 190,000 190,000 (47.2%)
Materials and Services 239,490 431,482 360,000 190,000 190,000 (47.2%)
Contingency - - 209,971 30,220 30,220 (85.6%)
Total Requirements 239,490 431,482 569,971 220,220 220,220 (61.4%)
FY 2013
Approved
190,000
190,000
30,220
220,220
Page 156
Direct Services—Solid Waste
Deschutes County, OREGON
The Department of Solid Waste manages the solid waste system in
Deschutes County. This includes landfill disposal operations, rural
transfer operations, recycling services, regulation of franchise
collection services, code enforcement, system financing, and
administration. The primary function is to manage the total system for
efficiency, cost control, and conformance to regulatory requirements.
Department Overview
Budget Summary
Total Budget $7,257,814
Budget Change -43.4%
Total Staff 21.00 FTE
Staff Change No Change
Timm Schimke, Director
Solid Waste
Mission Statement
Provide environmentally sound and cost-effective solid waste management services that are in
compliance with all laws and regulations to the citizens of Deschutes County
Successes and Challenges
Successes in the Past Year
A 45-acre area of Knott Landfill has reached capacity and the construction of a Department of Environmen-
tal Quality-approved landfill cap was completed in May 2011. Work to establish adequate vegetation growth
on the cover will be an ongoing effort. No specific end use has been determined for this area at this time. The
intention is to work with the Bend Metro Parks and Rec District to determine a use and timeline for the
closed landfill that complements their plans for the area of the community surrounding the landfill.
Traffic at the transfer station have increased to the point that the current access and egress on Highway 97
has become dangerous. After consulting with the Oregon Department of Transportation (ODOT), they
agreed that improvements to the access were required. We will construct a left turn lane for southbound
traffic and a deceleration land for northbound traffic that meets ODOT standards. It is expected that
construction will be completed in FY 2013.
Beginning
Capital
10%
Service
Charges
89%
Other
1%
Personnel
24%
Materials &
Services
41%
Debt Service
13%
Capital
Outlay
1%
Transfers Out
13%
Contingency
8%
Page 157
Direct Services—Solid Waste
Deschutes County, OREGON
Significant Issues in the Year Ahead
The County continues working with the City of Bend on planning and zoning issues required to pursue redevelopment of
the closed demolition landfill located on the west side of Bend. There are liability issues associated with the waste at the
site and it is hoped that those issues can be dealt with during the redevelopment process. While a number of Department
of Environmental Quality permit requirements have been put on hold while the County works through the
redevelopment process, the timeframes remain uncertain and the County is required to complete a groundwater impact
analysis in FY 2013. This entails construction of at least three groundwater monitoring wells to determine if the landfill
is contaminating the groundwater.
Fiscal Issues and Conditions
Waste flows continue to decline at a slow pace. Tons landfilled in 2011 were 3% less than 2010. There has been a 40%
reduction in annual waste flows from 2006. Given the current waste volumes, rate increases have a much smaller impact
on revenues. Although rate increase were not recommended for in FY 2013, they may be necessary in FY 2014 unless
waste volumes increase significantly.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
SOLID WASTE FTE 25.00 25.00 21.00 21.00 21.00
Staff Summary
Organizational Chart
Director of
Solid Waste
1.00 FTE
Operations
Manager
1.00 FTE
KNOTT
TRANSFER
STATIONS
Administrative
Analyst
1.00 FTE
Accounting Clerk
1.00 FTE
RURAL
TRANSFER
STATION
KNOTT LANDFILL
Landfill Engineering
Technician
1.00 FTE
Landfill Operator
4.00 FTE
Equipment
Operator
2.00 FTE
Site Attendant
6.00 FTE
Site Attendants
4.00 FTE Management
Represented by IUOE
Department Head
Department Functions
Page 158
Direct Services—Solid Waste
Deschutes County, OREGON
Budget Summary — Solid Waste (Fund 610)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 466,325 318,001 1,092,508 700,513 700,513 (35.9%)
State Government Payments 37,850 - - - - 0.0%
Other Charges for Services & Misc 136,588 152,456 120,000 120,000 120,000 0.0%
Interest Revenue 12,298 8,668 7,500 7,500 7,500 0.0%
Interfund Grants 5,952 - - - - 0.0%
Sales of Equipment 33,577 52,092 30,000 45,000 45,000 50.0%
Total Resources 6,976,359 6,812,737 12,816,743 7,257,814 7,257,814 (43.4%)
Franchise Fees 209,129 209,430 200,000 200,000 200,000 0.0%
Commercial Disposal Fees 842,145 859,359 860,000 860,000 860,000 0.0%
Private Disposal Fees 1,405,964 1,321,254 1,314,000 1,314,000 1,314,000 0.0%
Franchise Disposal Fees 3,826,290 3,891,476 4,000,000 4,000,000 4,000,000 0.0%
Leases 241 1 1 10,801 10,801 100%
Bond Issuance & Premium - - 5,192,734 - - (100.0%)
FY 2013
Approved
700,513
-
200,000
860,000
1,314,000
4,000,000
120,000
7,500
10,801
-
-
45,000
7,257,814
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 1,120,371 1,068,353 1,091,001 1,127,932 1,127,932 3.3%
Benefits 615,018 558,435 580,597 600,560 605,389 3.4%
Personnel Services 1,735,389 1,626,788 1,671,598 1,728,492 1,733,321 3.7%
Professional & Technical Services 523,105 451,606 486,620 405,318 405,318 (11.2%)
Temporary Help 156,873 34,696 83,500 85,200 85,200 2.0%
Interfund Charges 81,150 84,697 81,912 81,450 81,450 (0.6%)
Internal Service Fund Charges 204,153 192,128 190,367 197,646 198,206 4.1%
Equipment Repair & Maintenance 166,297 152,959 200,000 200,000 200,000 0.0%
Solid Waste Operations 1,095,440 869,595 1,012,000 984,240 984,240 (2.7%)
Gasoline, Diesel & Oil 150,705 163,349 180,000 190,000 190,000 5.6%
Other Materials and Services 815,017 704,380 852,073 844,899 844,899 0.1%
Materials and Services 3,192,740 2,653,410 3,086,472 2,988,753 2,989,313 (3.1%)
Debt Service 968,765 970,066 6,075,547 946,713 946,713 (84.4%)
Capital Outlay 52,897 129,042 202,000 83,000 83,000 (58.9%)
Transfer-SW Post Closure (612) - - 400,000 - - (100.0%)
Transfer-SW Equip Reserve (614) - - 250,000 - - (100.0%)
Transfer-SW Capital Projects (613) - - 424,000 630,000 630,000 48.6%
Transfer to Road (325) 708,567 291,740 285,773 276,272 276,272 (3.3%)
Contingency - - 421,353 604,584 599,195 42.2%
Total Requirements 6,658,358 5,671,046 12,816,743 7,257,814 7,257,814 (43.4%)
FY 2013
Approved
1,127,932
605,389
1,733,321
405,318
85,200
81,450
198,206
200,000
984,240
190,000
844,899
2,989,313
946,713
83,000
-
-
630,000
276,272
599,195
7,257,814
Page 159
Direct Services—Solid Waste
Deschutes County, OREGON
Performance Management
Action #1: Maximize County resources for management of solid waste disposal
(Goal #2, Objective #2)
Performance Measure #1: Number of violations or fines due to a failure to comply with federal and state
guidelines
Action #2: Promote recycling programs to reduce the proportion of solid waste
production placed in the landfill (Goal #2, Objective #2)
Performance Measure #2: Percentage of solid waste produced in Deschutes County that is recycled
FY 2010 FY 2011 FY 2013 Target
37% 45% 42%
FY 2009
36%
FY 2008
33%
FY 2012
41%
FY 2010 FY 2011 FY 2013 Target
No Violations No Violations No Violations
FY 2012
No Violations
Action #3: Combine management of aggregate resources in Road and Solid Waste (Goal #6)
Performance Measure #3: Cost savings from excavation
FY 2010 FY 2011 FY 2013 Target
$0 $177,205
(41,500 cu. yards of rock) $195,000
FY 2012
$0
Page 160
Direct Services—Solid Waste
Deschutes County, OREGON
Fund Description
Landfill closure construction is budgeted in the Landfill Closure Reserve Fund. Construction includes installation
of a landfill cap, storm water management systems, and landfill gas management infrastructure. Closure is
performed incrementally as portions of the landfill reach capacity. There are a total of four closure increments
expected - Areas A, B, C, and D. Tip fee revenues received from waste disposed at the landfill provide the funds
required for landfill closure. Area A was closed in 2011. The next closure is expected in eight to ten years.
Solid Waste Landfill Closure (Fund 611)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 4,304,012 1,589,371 989,418 911,158 911,158 (7.9%)
Interest Revenue 44,688 10,067 5,000 5,000 5,000 0.0%
Loan Repayment 461,056 200,000 - - - 0.0%
Total Resources 4,809,756 1,799,438 994,418 916,158 916,158 (7.9%)
FY 2013
Approved
911,158
5,000
-
916,158
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Engineering 232,913 62,927 1,000 1,000 1,000 0.0%
Loans Made 1,264,035 52,210 100,000 45,000 45,000 (55.0%)
Other Materials and Services 2,994 - - - - 0.0%
Materials and Services 1,499,942 115,137 101,000 176,000 176,000 74.3%
Capital Outlay 1,720,443 725,043 1,000 400,000 400,000 39900%
Reserve for Future Expenditures - - 892,418 - - (100.0%)
Total Requirements 3,220,385 840,180 994,418 916,158 916,158 (7.9%)
Environmental - - - 130,000 130,000 100.0%
Contingency - - - 340,158 340,158 100.0%
FY 2013
Approved
1,000
130,000
45,000
-
176,000
400,000
340,158
-
916,158
Page 161
Direct Services—Solid Waste
Deschutes County, OREGON
Fund Description
State regulations require performance of environmental monitoring and other maintenance on the landfill for up
to 30 years after the landfill no longer accepts waste. The Post-Closure Reserve Fund is intended to provide the
funds needed for this post-closure care. Expenditures from this fund will not occur until Knott Landfill reaches
capacity which is estimated to be in the year 2029. The intent is to have sufficient revenues in this fund at that
time to meet the post-closure requirements for the landfill through the post-closure period.
Solid Waste Landfill Post-Closure (Fund 612)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 2,376,772 2,406,237 111,087 512,203 512,203 361.1%
Interest Revenue 29,465 4,866 1,000 3,000 3,000 200.0%
Transfer from Solid Waste (610) - - 400,000 - - (100.0%)
Total Resources 2,406,237 2,411,103 512,087 515,203 515,203 0.6%
FY 2013
Approved
512,203
3,000
-
515,203
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services - - 1,000 1,000 1,000 0.0%
Transfer-SW Capital Projects (613) - 2,300,000 - - - 0.0%
Reserve for Future Expenditures - - 511,087 514,203 514,203 0.6%
Total Requirements - 2,300,000 512,087 515,203 515,203 0.6%
FY 2013
Approved
1,000
-
514,203
515,203
Page 162
Direct Services—Solid Waste
Deschutes County, OREGON
Fund Description
Large construction projects are budgeted in the Capital Reserve Fund. These projects are primarily landfill cell
construction. Cell construction entails excavation of an area scheduled to accept waste (typically eight to ten acres
in size) and installation of liners and other environmental protection infrastructure that meets regulatory
standards. A typical landfill cell will provide three to five years of disposal capacity. Tip fee revenues received from
waste disposed at the landfill provide the funds required for capital improvements. Cell 5 was completed in 2011.
That cell is expected to provide eight years of capacity at current waste flows.
Solid Waste Capital Projects (Fund 613)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,479,305 1,080,619 1,001,284 1,279,463 1,279,463 27.8%
Interest Revenue 16,462 9,481 5,000 5,000 5,000 0.0%
Transfer from Solid Waste (610) - - 424,000 630,000 630,000 48.6%
Transfer-Env. Remediation (615) 2,000,000 - 76,000 - - (100.0%)
Sale of Equipment & Material - 195,500 - - - 0.0%
Total Resources 3,495,767 3,585,600 1,506,284 1,914,463 1,914,463 27.1%
Transfer-Landfill Post-Closure (612) - 2,300,000 - - - 0.0%
FY 2013
Approved
1,279,463
5,000
630,000
-
-
-
1,914,463
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Professional Services 215,943 69,831 225,000 35,000 35,000 (84.4%)
Internal Service Fund Charges 17,851 8,638 4,176 5,699 5,624 34.7%
Other Materials and Services 10,449 30,482 5,000 - - (100.0%)
Materials and Services 244,243 108,951 234,176 40,699 40,624 (82.7%)
Capital Outlay 2,170,905 2,449,823 650,000 1,650,000 1,650,000 153.8%
Contingency - - 622,108 223,764 223,839 (64.0%)
Total Requirements 2,415,148 2,558,774 1,506,284 1,914,463 1,914,463 27.1%
FY 2013
Approved
35,000
5,624
-
40,624
1,650,000
223,839
1,914,463
Page 163
Direct Services—Solid Waste
Deschutes County, OREGON
Fund Description
The purchase of large, heavy equipment used in the landfill and transfer stations is budgeted in the Equipment
Reserve Fund. Equipment, including loaders, dozers, scrapers, and landfill compactors, is used to excavate
landfill cells, place, process, compact and cover waste accepted at the landfill. There are no purchases scheduled
in this budget. Tip fee revenues received from waste disposed at the landfill provide the funds required for heavy
equipment purchases.
Solid Waste Equipment Reserve (Fund 614)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 757,169 755,465 749,956 101,429 101,429 (86.5%)
Interest Revenue 9,327 5,106 2,000 2,000 2,000 0.0%
Transfer from Solid Waste (610) - - 250,000 - - (100.0%)
Total Resources 766,496 760,571 1,001,956 103,429 103,429 (89.7%)
FY 2013
Approved
101,429
2,000
-
103,429
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Internal Service Fund Charges 11,031 10,709 13,352 211 5 (100.0%)
Capital Outlay - - 950,000 100 100 (100.0%)
Reserve for Future Expenditures - - 38,604 103,118 103,324 167.7%
Total Requirements 11,031 10,709 1,001,956 103,429 103,429 (89.7%)
FY 2013
Approved
5
100
103,324
103,429
Page 164
Children & Families Commission
Children & Families Commission (Fund 220)
Health Services
Public Health (Fund 259)
Behavioral Health (Fund 275)
HealthyStart (Fund 260)
Public Health Reserve (Fund 261)
Oregon Health Plan-Mental Health Services (Fund 270)
Acute Care Services (Fund 276)
Oregon Health Plan-Alcohol and Drug Services (Fund 280)
Health Services Departments
Health Services
Deschutes County, OREGON Page 165
Health Services—Children & Families Commission
Deschutes County, OREGON
Established in 1994 by state statute, the Children & Families Commission (CFC) is
a quasi-autonomous agency consisting of a 17-member volunteer citizen board
appointed by the Board of Commissioners and the presiding judge, seven staff
members and a 20-member Professional Advisory Council. CFC works to change
conditions and to increase awareness of issues affecting local children and families.
It helps the community to identify and address needs, to leverage monetary and non
-monetary resources and to increase funding for life- and money-saving evidence-
based prevention programs. CFC serves as a citizen advisory body to the Board of
Commissioners on funding recommendations, policies, and needs of local children
and families. Additionally, CFC provides funding and financial oversight for over 40 community programs, projects and
initiatives addressing the identified and prioritized needs of local children and families. The efforts and resources of the
CFC are currently directed toward prevention and early intervention in three primary focus areas:
Prevention of Child Abuse and Neglect (0-18 years) with emphasis on improving effectiveness and efficiencies
in service delivery system and safely reducing the number of children in foster care.
Ensuring Early Childhood Success (0-8 years) with emphasis on child care and education.
Reducing Teen Risk Factors (9-17 years) with emphasis on adolescent substance use, juvenile crime, youth
suicide, bullying, problem gambling, runaway and homeless youth.
Department Overview
Budget Summary
Total Budget $2,408,078
Budget Change -4.6%
Total Staff 7.00 FTE
Staff Change No Change
Hillary Saraceno, Executive Director
Children & Families Commission
Mission Statement
Engaging the community to find solutions, get results and ensure Deschutes
County children, youth and families are protected, healthy and successful
Beginning
Capital
21%
Federal Gov
Pmts
22%State Gov
Pmts
29%
Interfund
Grants
13%
Transfers
11%
Other
4%
Personnel
27%
Materials &
Services
61%
Capital Outlay
< 1%
Contingency
12%
Page 166
Health Services—Children & Families Commission
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Service Delivery Improvements and Effectiveness: Capacity, quality and accountability
Provided technical assistance and support for 26 non-profit organizations serving local families
100% of funded programs utilized evidence-based programs and/or practices
85% of funded programs and projects met or exceeded all performance outcomes, all met at least 85% of outcomes
Met all federal, state and local grant reporting requirements and deliverables
Provided prevention expertise, support and technical assistance to numerous community-based coalitions, work
groups, projects and initiatives impacting children, youth and families in Deschutes County
Sampling of Program and Project Specific Outcomes (Commission investments)
97% (718) very high risk children and parents receiving services from Mountain Star Family Relief Nursery’s program
remained free from confirmed child abuse and neglect
93% (160) high-risk families served by Healthy Families program improved parent-child interactions
93% of children in Healthy Families program reported being up-to-date on immunizations (significantly higher than
local & state averages for similar population of children not served by program)
90% (27) kindergartners and first graders previously exhibiting maladaptive behaviors and poor academic progress
increased academic engagement time and their classroom behavior through the First Step Program
100% of providers in Redmond Child Care Network increased knowledge of child development, including business
skills, completing improvement plans and business employees reporting fewer issues with childcare
Mary’s Place supervised more than 1,700 safe visitations and exchanges; 99% of victims had increased feeling of safety
96% (67) of high-risk offenders supervised by specially trained parole and probation officer did not commit new
domestic violence offense while under supervision
96% (178) runaway and homeless youth participating in The Loft program reconnected with family and/or identified
stable and safe living situation for transition before leaving shelter
86% (158) runaway and homeless youth served re-engaged in school and demonstrated academic progress
92% of elementary students and 97% of middle school students (over 170 students) participating in the Sisters after
school program have improved academic performance (Sisters Community Schools initiative)
Utilizing Sisters after school program, middle school students on “D” and “F” list reduced from 12% to 2%. After
summer program, no students were on the list
83% of the children receiving 30 day intervention in La Pine after school program have improved reading scores
96% (17) at-risk youth were not arrested for criminal behavior during their participation in Functional Family
Therapy while 82% reported an increase in family functioning as result of participating in the program
99% (183) at-risk girls were not arrested during their participation in the Girls Circle program
100% (37) mentees reported improvements in adult interactions after mentoring through Big Brothers Big Sisters
78% (52) youth improved “actions with others” after participating in after school program at Boys & Girls Club
System Improvements: Improving service integration, efficiencies and effectiveness
90% (166 of 184) runaway and homeless youth received increased access to needed services through service integration
efforts to bring services to the youth (mental health, alcohol/drug counseling or medical/dental care)
90% (82 of 91) children referred for Mental Health Services in Sisters received services in first quarter of FY 2012
(before services were added for both OHP and non-OHP clients, families would have had to travel to Bend)
Page 167
Health Services—Children & Families Commission
Deschutes County, OREGON
100% of CASA volunteers trained in Family Finding model which will result in increase in permanent lifelong
connections for children in foster care and increase likelihood of stability and successfully transition to adulthood
Provided technical assistance and facilitation for 27-member Bend Faith Network
Co-coordinated development of tri-county system to screen, refer, and treat maternal mental health disorders with
Deschutes County Health Services. Conducted survey to create community profile of needs and resources
Coordinated and implemented training on use of the evidence-based domestic violence Danger Assessment tool and
how to identify victims with highest danger of lethality attended by approximately 150 service providers
Law enforcement conducted more than 200 Lethality Assessment Program screens identifying 70 in high danger of
lethality, all of whom received follow-up services. There have been no domestic homicides since implementation of
the Lethality Assessment Program in March 2011
Coordinated and supported 48 suicide prevention and intervention trainings for 1,239 people (995 were youth)
Lead and coordinated suicide prevention information and outreach efforts throughout the county. Developed two
media campaigns and created suicide prevention website to provide access to suicide prevention information
Conducted an assessment to better understand suicide ideation and appropriate cultural strategies for the Latino
population. Received a grant to implement strategy recommendations made from the assessment
In response to feedback from youth, transformed one-day INSPIRE Youth Conference into longer-term, competitive
best practice and youth lead projects format.
Collaborated with Central Oregon schools and Safe Schools Alliance to gather data and resources on bullying.
Efforts culminated into development of comprehensive website of resources for parents, teachers and school
personnel
Developed survey to address conflicting information regarding availability of child care. More than half of the local
child care providers responded.
Developed website for problem gambling prevention information and available intervention services
Improved accessibility to public through implementation of several electronic strategies. Facebook, Text Messaging,
YouTube and the web were actively utilized to engage youth, young adults, parents and the general community
System Improvements: Leverage resources for needed and effective prevention efforts
Over $1.48 million in additional resources brought into County for community prevention efforts
$540,000 Strategic Prevention Framework grant – $180,000 per year for 3 years
$350,000 Safe Havens Grant — Support 4,500 court-ordered visits and exchanges between custodial, non-custodial
parents with history of domestic violence
$300,000 Community Defined Solutions for Violence Against Women Grant— Improve service integration,
coordination and consistency among law enforcement, parole and probation, Saving Grace and community
providers
$64,484 raised for Community Schools Initiative— Improve school outcomes in Sisters and La Pine
$55,000 to support alcohol prevention efforts amongst adolescents
$48,122 Homeless and Runaway Youth (competitive state funds, one of six counties awarded funds)
$30,600 for Keep Kids Safe License Plate initiative and all but two counties contributed an additional $5,795
support for the design and launch of the new plate
$29,500 for Youth Suicide prevention to improve school and community prevention and intervention efforts
$29,000 Youth Problem Gambling Prevention to reduce youth risk behaviors
$20,000 for school based substance abuse prevention
$11,214 from Casey Family Programs to continue implementation of Family-Find, a collaboration with DHS and
CASA to safely reduce number of children in foster care
Policy, Procedure, and Practice Improvements
Developed comprehensive school suicide prevention policy guide providing one consistent and uniform policy and
procedure among the three local school district
Page 168
Health Services—Children & Families Commission
Deschutes County, OREGON
Through the Health Education Initiative, assessed current health education curriculum related to youth risk taking
behavior (e.g. alcohol and other drug use) in all three local school districts
Initiated effort to pursue Baby Link as means for early childhood service referral in Central Oregon. This process
and resulting protocol, will involve coordination and collaboration of many partner organizations
100% of contracted programs complied with criminal background check and child abuse reporting policies
Community Engagement: Build awareness, unify and strengthen advocacy efforts
In partnership with the Parenting Education HUB, participated in communication and outreach efforts for the
regional parenting education initiative
In partnership with Project LAUNCH, developed and coordinated website communications for early childhood
wellness education and awareness campaign
“Keep Kids Safe” license plate bill was passed in state legislature. Sales of license plate, beginning in fall of 2012,
will create a sustainable source of revenue to fund proven child abuse prevention efforts
CFC board member volunteered over 100 hours to provide 10, Darkness to Light (Steward of Children) training
Leveraging $52,000 in County funds, La Pine Parks and Recreation raised $100,000 for after school programs
Since implementing Community Schools Initiative, Sisters School District has 53% increase in community
members and 51% increase in parents attending school events (key indicators targeted by Community Schools
initiative). Volunteer hours for after school activities have increased from 176 to 1,176 hours in one year
In collaboration with private and public agency partners, coordinated, sponsored, and supported the development
and implementation of the annual “Week of the Young Child” countywide education and awareness campaign
Significant Issues in the Year Ahead
The year ahead will again be filled with uncertainty and ambiguity, as well as opportunity. The Oregon Commission on
Children and Families (OCCF) will be abolished and their authority, as well as their revenues related to children ages 0
to 6 will be transferred to the new Early Learning Council (ELC), effective July 1, 2012. Their authority and fund
revenues related to school-aged children ages 7 to 18 will be transferred to the newly approved but yet to be established
Youth Development Council (YDC).
In an effort to assure an orderly transition, local Children and Family Commissions will continue to exist for FY 2013.
It is currently projected that after June 30, 2013, there will be a period of statewide transition through January 1, 2014
to establish “new local structures” (possibly regional administrative “hubs”). It remains relatively unclear what the
structure and funding formula will look like for local communities after June 30, 2013. It has been recommended that
local commissions continue allocating any available state funds for current year community activities rather than fund-
ing new activities or starting new programs.
Fiscal Issues and Conditions
CFC revenue comes primarily from state and federal grants. The FY 2013 budget includes one year of State General
Fund (SGF) revenues at 46% of the amount received in FY 2012. At this time, it is the intent of the Governor’s office
and the legislative assembly for “funding which supports programs currently funded through local Commissions on
Children and Families remain unchanged through the biennium ending June 30, 2013 in order to assure continuity of
programs and services to communities”. However, due to the uncertainty in FY 2012, Counties received 54% of the
biennial grant funding, resulting in only 46% of grant funding for FY 2013. The 2012 legislature also passed HB 4165
that eliminates local Commission on Children & Families as of June 30, 2013. It is unclear whether CFC or another
County entity, will receive any funding in FY 2014. Of nearly $1 million SGF revenue projected for FY 2013, 76% will
be pass-through funds to be awarded to pre-designated non-profits and programs. Approximately 9% of state grant
funding is “flexible” funding and will be made available for grant awards to community non-profits and programs that
received funding in FY 2012. No new programs will be added to funding in FY 2013. The transfer of funds from the
County’s General Fund ($272,960) will be the same as in FY 2012.
Page 169
Health Services—Children & Families Commission
Deschutes County, OREGON
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
CHILDREN & FAMILIES COMMISSION FTE 6.50 6.50 7.00 7.00 7.00
Staff Summary
Organizational Chart
Department Head
Confidential Employee
Represented by AFSCME
Children & Families
Commission
Executive Director
1.00 FTE
Community Project
Coordinator II – Prevention of
Child Abuse & Neglect
1.00 FTE
Community Project
Coordinator I – Reducing
Teen Risk Factors.
1.00 FTE
Community Project
Coordinator II – Early
Childhood Success
1.00 FTE
Financial Analyst
0.50 FTE
Community Project Coordinator I
– Youth Health Promo, Suicide,
Bullying Prev, Data Support
0.50 FTE
Prevention Coordinator/
Staff Lead
1.00 FTE
Senior Secretary
1.00 FTE
Page 170
Health Services—Children & Families Commission
Deschutes County, OREGON
Budget Summary — Children & Families Commission (Fund 220)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 668,626 635,340 467,111 511,994 511,994 9.6%
Federal Government Payments 713,538 879,525 691,799 520,872 520,872 (24.7%)
State Government Payments 813,370 817,072 881,541 687,869 687,869 (22.0%)
Local Government Payments 7,849 - - - - 0.0%
Charges for Services 4,871 4,114 8,000 8,000 8,000 0.0%
Fines, Forfeitures & Assessments 77,623 86,101 78,000 79,485 79,485 1.9%
Interest Revenue 9,005 5,044 5,000 1,000 1,000 (80.0%)
Private Grants & Donations 4,000 4,357 - 2,000 2,000 100.0%
Interfund Grants-Behavioral Health (275) 266,250 182,350 120,875 320,874 320,874 165.5%
County General Fund 284,333 309,333 272,960 275,984 275,984 1.1%
Total Resources 2,849,465 2,923,236 2,525,286 2,408,078 2,408,078 (4.6%)
FY 2013
Approved
511,994
520,872
687,869
-
8,000
79,485
1,000
2,000
320,874
275,984
2,408,078
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 358,119 369,013 415,290 443,973 443,973 6.9%
Benefits 170,559 175,025 189,829 201,896 203,501 7.2%
Personnel Services 528,679 544,038 605,119 645,869 647,474 7.0%
Internal Service Charges 77,706 77,337 69,954 81,141 80,905 15.7%
Grants 1,467,585 1,516,456 1,537,530 1,136,782 1,136,782 (26.1%)
Other Materials and Services 140,155 229,262 79,495 258,310 258,310 224.9%
Materials and Services 1,685,446 1,823,055 1,686,979 1,476,233 1,475,997 (12.5%)
Capital Outlay - - 100 100 100 0.0%
Contingency - - 233,088 285,876 284,507 22.1%
Total Requirements 2,214,125 2,367,093 2,525,286 2,408,078 2,408,078 (4.6%)
FY 2013
Approved
443,973
203,501
647,474
80,905
1,136,782
258,310
1,475,997
100
284,507
2,408,078
Page 171
Health Services—Children & Families Commission
Deschutes County, OREGON
Performance Management
Action #1: Include community agency partners and citizens in identifying and prioritizing needs and
ensuring effectiveness of planning, program and investments (Goal #4, Objective #1)
Performance Measure #1: Local agencies and citizens participate in identifying, prioritizing, planning and
monitoring of all CFC strategic prevention initiatives
FY 2009 FY 2010 FY 2011 FY 2013 Target
Achieved Achieved Achieved Achieve
FY 2012
Achieved
Action #2: Provide trainings and community events to improve quality and effectiveness of services, to
increase awareness, and to address issues effecting children and Families (Goal #4, Objective #1)
Performance Measure #2: Number of professional trainings and community events provided
FY 2010 FY 2011 FY 2013 Target
12 16 12
FY 2012
22
Action #3: Leverage external monetary and non-monetary resources to maintain and strengthen an effective
prevention system for children and families (Goal #4, Objective #2)
Performance Measure #3: Leveraged resources in the form of a cash match
Performance Measure #4: Leveraged resources in the form of in-kind contributions
Performance Measure #5: Per year value of competitive state and federal grants received
FY 2010 FY 2011 FY 2013 Target
$1.87 million $1.47 million $1.2 million or greater
FY 2009
$1.83 million
FY 2008
$1.58 million
Measure
Measure #3
Measure #4 $394,538 $422,220 $187,797 $215,406 $100,000 or greater
Measure #5 $374,940 $462,500 $411,377 $603,308 $400,000 or greater
FY 2012
$1,042,620
$181,035
$434,500
Action #4: Invest in programs and projects proven to meet targeted outcomes (Goal #4, Objective #3)
Performance Measure #6: Percentage of CFC work plans and contracts that have met or exceeded at least
85% of performance outcomes
Performance Measure #7: Percentage of programs and projects meeting evidence-based best practice criteria
Measure FY 2009 FY 2010 FY 2011 FY 2013 Target
Measure #6 100% 100% 100% 100%
Measure #7 N/A N/A 100% 100%
FY 2012
85%
90%
Page 172
Health Services—Health Services
Deschutes County, OREGON
Deschutes County Health Services (DCHS) was formed in 2009, as a consolidation of
the County’s Health and Mental Health Departments. Environmental Health was
added to the Department in 2010. In FY 13, the Department will offer public health
and behavioral health services at more than 40 locations in Deschutes County
including public schools, health clinics in Bend, La Pine, Redmond and Sisters, six
school-based health clinics, agencies such as the KIDS Center and the State
Department of Human Services, area hospitals, care facilities and homes. We are
also partnering with Mosaic Medical at several locations. Services are also provided
through mobile outreach activities. The Department continues to certify additional
behavioral health providers and to increase its investment in contracted services
through a number of local organizations. The Business Services and Program
Support units provide key operational assistance to all Health Services programs,
particularly in work related to contracting, finance, quality improvement,
technology and health records.
Public Health
Health Services has a primary responsibility to help address the basic health and
wellness of Deschutes County residents. Public Health assesses, preserves,
promotes and protects the health of the entire community. Direct services include immunizations, family planning,
prenatal care and school-based health centers, as well as nutrition and health services to young children and their
mothers through WIC. Other services include disease monitoring and control, disaster preparedness, tobacco
prevention, health education and the monitoring of community health. Patient visits are projected to total more than
36,000 in FY 12. This number is expected to continue in FY 13. Public Health consists of four major programs:
Community Health, Reproductive Health, Maternal Child Health and Women, Infants & Children (WIC).
Department Overview
Public Health
Total Budget 9,542,190
Budget Change +0.5%
Total Staff 71.85 FTE
Staff Change -1.79 FTE
Scott Johnson, Director
Health Services
Mission Statement
To promote and protect the health and safety of our community
The Triple Aim: Better health, better care, less cost
Behavioral Health
Total Budget 20,408,477
Budget Change +13.0%
Total Staff 131.85 FTE
Staff Change +2.30 FTE
Beginning
Capital
14%
State Gov
Pmts
41%Service
Charges
13%
Transfers
26%
Other
6%
Personnel
67%
Materials &
Services
20%
Contingency
11%
Other
2%
Page 173
Health Services—Health Services
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Assisting continued development of the Central Oregon Health Council and Central Oregon Health Board, formed
to improve the region’s health. The Health Board will add efficiency by helping to coordinate the health and
human services work of Crook, Deschutes and Jefferson counties; it is expected to replace some ABHA services in
FY 13.
Continued integration of health and behavioral health services to improve client health and care at nine locations.
Projects include six school-based health centers and shared projects with Mosaic Medical at Mosaic’s clinic in
Bend, the County’s behavioral health “annex” and planned Redmond Service Center. Developing an integrated
location with the LaPine Community Health Clinic in LaPine in 2013 or 2014 is still being explored.
Expanded mental health, chemical dependency and public health services as OHP membership increased by 6,800
in 2011 and is expected to increase an additional 14,000 by 2014.
As the County’s public health agency, contributed to Deschutes County being ranked 5th of 33 Oregon counties in
health factors, 5th in health outcomes and 2nd in healthy behaviors."
Continued advancement of new Quality Improvement Program based on The Triple Aim. Implemented in July
2011, two Quality Councils with leadership from QI Specialists in both Public Health and Behavioral Health are
operating.
In partnership with Crook County and the Health Board applied for national Public Health Accreditation, the first
Oregon counties to apply. This will be a major project and priority in FY 2013.
Behavioral Health
Behavioral Health helps County residents facing serious mental health and addiction issues. Staff and contracted
agencies also help people with developmental disabilities and their families. Priority populations include Oregon
Health Plan members, uninsured County residents with nowhere else to turn and people in crisis, who are often in
unstable situations or are a danger to themselves or others. The Department also coordinates services for County
residents in care at the State Hospital or served through other agencies, facilities or treatment homes. These
services alleviate community problems, assist people in need, promote client health and recovery and prevent more
costly care and interventions. Behavioral Health is expecting to help more than 6,100 County residents in FY 2012.
With the continuing impact of the economy and the increase in OHP members, more people will be served in
FY 2013. Behavioral Health consists of four program areas: Child and Family, Adult Treatment, Crisis Services and
Developmental Disabilities.
Beginning
Capital
16%
State Gov
Pmts
41%
Interfund
Charges
26%
Transfers
13%
Other
4%
Personnel
55%
Materials &
Services
32%
Contingency
12%
Other
1%
Page 174
Deschutes County, OREGON
Completed first comprehensive Health Services Strategic Plan for 2012-15, updated County Health Report into
more extensive regional 2012 Health Report and participated in region’s first Health Improvement Report, all
required projects for national accreditation.
Achieved fidelity in new “Assertive Community Treatment” program, expanded staff capacity and improved 24/7
behavioral health service for people with serious mental disorders, preventing hospitalizations.
Reduced cost and improved care through helping people return to community from State Hospital by
participating in Adult Mental Health Initiative.
Continued integration of Environmental Health into the department resulting in a more robust environmental
health and disease prevention unit, increasing efficiency and ability to respond to community needs.
Successfully used the added residential options for people with mental illness developed in FY 2012 (48 more
units or slots), improving care coordination, a critical component of health reform.
Increased the benefit of the County’s system of School-Based Health Centers with six integrated centers in
Bend, LaPine, Redmond (2), Sisters and Gilchrest. The Sisters center will move into a newly constructed County
sponsored clinic in FY 2013. A full time supervisor is requested for this growing system.
Implementation and advance of the Federal LAUNCH program, enrolling more than 100 at-risk children and
families to prevent abuse and strengthen families.
With Health Board, developing Cuidate, a new regional adolescent skill building and sexuality education
program for Latino youth. Also implementing My Future My Choice (sexuality education) in county middle
schools.
Immunization Program continues to provide immunization oversight and technical training to delegate agency,
Mosaic Medical Bend Clinic; increasing access to vaccine for high risk individuals.
Improved care and reduced cost by strengthening children’s wrap-around team, offering intensive community
services to high-need children with serious emotional disorders. Significantly reducing hospitalizations and
placements in psychiatric residential treatment through this successful program.
Greater emphasis and continued improvements in billing systems and processes.
Improved health record system through intensive preparation to implement electronic health and billing
systems: the Unicare system in Behavioral Health and the OCHIN system in Public Health.
Increased hours for community health worker positions through two peer support specialists.
Sustained the Early Assessment & Support Alliance (EASA) program. This multi-disciplinary team helps teens
and young adults experiencing psychosis for the first time.
Continued to expand Living Well, an educational program helping residents successfully manage chronic
conditions. Hope to expand this program further in FY 2013.
With Crook and Jefferson Counties, co-sponsoring the evidence-based Nurse Family Partnership Program in
Central Oregon. Initiated in 2011, the program is now fully operational in all three counties.
Significant Issues in the Year Ahead
Extraordinary Change: Health Reform, the “CCO”, the Health Board and AMH System Change – With
the passage of new Oregon laws to form Coordinated Care Organizations and a Health Insurance Exchange,
extraordinary changes are under way in Oregon and in Central Oregon. These changes are aimed at improving
access, health, and care as well as in reducing health care costs that are increasing at an unsustainable rate.
During FY 2013, the formation of a single Coordinated Care Organization in the region is expected. It will be
governed by a community-based Central Oregon Health Council and managed through PacifcSource. It is also
expected that the Central Oregon Health Board will assume a number of roles previously performed by the
Accountable Behavioral Health Alliance (ABHA). Finally, all Oregon counties including Deschutes will be working
with Oregon’s Addictions & Mental Health Division (AMH) to restructure the publicly funded addictions and
Health Services—Health Services
Page 175
Deschutes County, OREGON
Health Services—Health Services
mental health system for people who are not eligible for the Oregon Health Plan. Financially, reductions are
expected in health care funding long term along with incentives to focus care and services on prevention, care
coordination and models that demonstrate benefit. This changing environment, while necessary and hopeful, will
significantly tax the organization and business model going forward.
Access and engagement – It will be challenging to be accessible and effective with a rapidly expanding client
base caused by psychological stress due to high unemployment, coupled with the dramatic increase in Oregon
Health Plan (OHP) membership. The need for County and private services will continue to increase. In response,
efforts were initiated in FY 2011 and FY 2012 to expand the number of certified mental health agencies in
Deschutes County. Through these efforts, Lutheran Community Services, BestCare Treatment Services and Mosaic
Medical will all offer mental health services for the first time. The Federal health reform law and the Patient
Protection and Affordable Care Act will mean more residents will be insured for care and will seek County services.
The current work force is insufficient to meet this growing need but an expansion of the community provider
network should help.
Medicaid Compliance and Improvements – Cost containment nationally and in Oregon includes a focus on
recouping millions of dollars through various external audit processes. Given the significant level of service to
Oregon Health Plan members, Medicaid regulations continue to be a complex and critical component of the
department’s Quality Improvement Program and compliance efforts. While the department continues to be
recognized for the innovative changes in service models (as valued by Oregon health reform), a continued focus
extensively on clinical documentation and billing practices is critical. Compliance with Medicaid regulations and
the State’s Integrated Services and Supports Rule are important to clinical care and will also mitigate likely state
required “overpayments” as a key strategy in reducing health care costs. This fact is a key consideration in
maintaining significant Medicaid reserves in both Fund 270 (Mental Health) and Fund 280 (Chemical
Dependency). Current participation in several external audits and a request for repayment is always possible based
on the experiences in other Oregon counties and community mental health programs. A routine, but essential,
three-year behavioral health recertification is also scheduled in 2012.
The Triple Aim and outcome-based management – Deschutes County, Central Oregon Health Council, the
new Coordinated Care Organization, Oregon Health Authority and others will continue to pursue the Triple Aim
goals: improve health, improve care and reduce costs. This policy approach increases the focus on documenting the
outcomes for services provided while reducing the cost of health care. Reducing costs will also rely on departmental
initiatives and the community’s ability to reduce chronic diseases, which represent 70% of health care costs in
Oregon and nationally. The Department’s Quality Improvement Program will also emphasize outcome-based
programs that can be measured for effectiveness and benefit.
Technology – Health Services is making a large and critically important investment in an electronic record
system in both public health and behavioral health. Implementation of both systems will occur in 2012. The
department will be challenged as both systems are implemented and they work to achieve the “meaningful use”
certification as outline in The Health Information Technology for Economic and Clinical Health (HITECH) Act as
part of the American Recovery and Reinvestment Act (ARRA) of 2009.
Revenue reductions – Requests for services continue to increase without assurance of a corresponding increase
in State or County revenue. Finding ways to respond to this need with level or slightly reduced local, state and
federal funds will remain challenging as expenditures continue to increase. Reserves are being used strategically to
help offset these expenditure increases, an approach that is calculated to be sustainable up to two years.
Modifications to the proposed budget are expected in FY 2013 once revenue levels and grant amounts are better
known.
Page 176
Deschutes County, OREGON
Health Services—Health Services
Organizational Chart
Fiscal Issues and Conditions
The two largest sources of revenue for Public Health are the State of Oregon (48%) and Deschutes County (29%).
County general funds are expected to remain level, while state funding overall is projected to decrease by $3,000.
Behavioral Health also relies primarily on State (49%) and County funds (14%), including the County general fund
(7%). County general funds are expected to remain level, while state funding is projected to increase by $286,009,
primarily in the form of alcohol and drug prevention funds passed through to the Children & Families Commission.
The County general fund will allow for critically needed health care to be offered to uninsured and underinsured
County residents. These funds also support preventive care by improving the health of citizens and avoiding more
costly and damaging health conditions that tax other County and State services. Public safety is also enhanced as
we promote health and quality of life while fostering conditions for economic development.
Department Head
Confidential Employees
Departmental Functions
Departmental Programs
Health Services Director
1.00 FTE
Senior Administrative
Secretary
1.00 FTE
PUBLIC HEALTH
BEHAVIORAL
HEALTH
Community Health
18.80 FTE
Adult Treatment
Program
53.06 FTE
Crisis Program
7.15 FTE
BUSINESS
SERVICES
Business Services
Behavioral Health
8.40 FTE
Business Services
Public Health
4.80 FTE
Reproductive
Health
8.30 FTE
Maternal Child
Health
18.00 FTE
Women, Infants &
Children (WIC)
11.05 FTE
Child and Family
Program
35.60 FTE
Developmental
Disabilities Program
14.60 FTE
Secretary
1.00 FTE
Support Services –
Public Health
9.10 FTE
Deputy Director
1.00 FTE
Support Services –
Behavioral Health
9.90 FTE
Page 177
Deschutes County, OREGON
Health Services—Health Services
Budget Summary — Public Health (Fund 259)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,120,355 1,615,306 1,596,918 1,336,051 1,336,051 (16.3%)
Federal Government Payments 346 147 600 201,000 201,000 33400%
State Government Payments 3,759,276 4,205,590 4,003,430 3,934,347 3,934,347 (1.7%)
Local Government Payments 35,367 131,770 45,000 169,920 169,920 277.6%
Charges for Services 412,390 1,203,971 1,187,117 1,249,550 1,249,550 5.3%
Interest Revenue 16,221 11,213 12,000 12,000 12,000 0.0%
Donations 13,104 11,161 26,030 5,300 5,300 (79.6%)
Interfund Payments and Grants 136,674 133,614 213,443 159,429 159,429 (1.4%)
Transfer from Reserve Fund (261) 25,000 67,123 30,000 60,136 60,136 100.5%
County General Fund 2,317,765 2,385,577 2,382,865 2,405,617 2,414,457 2.6%
Total Resources 7,836,498 9,765,472 9,497,403 9,533,350 9,542,190 0.5%
FY 2013
Approved
1,336,051
201,000
3,934,347
169,920
1,249,550
12,000
5,300
159,429
60,136
2,414,457
9,542,190
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 2,904,127 3,985,237 4,213,804 4,319,402 4,329,420 2,7%
Benefits 1,361,693 1,793,483 1,976,928 2,017,315 2,034,140 2.9%
Personnel Services 4,265,820 5,778,720 6,190,732 6,336,717 6,363,560 2.8%
Professional & Technical Services 290,204 310,239 353,000 273,840 273,840 (22.4%)
Internal Service Charges 468,828 531,235 561,105 615,433 615,784 9.7%
Grants, Loans & Reimbursements 161,187 244,407 274,650 218,950 218,950 (20.3%)
Medical Supplies 361,073 356,587 345,825 330,350 330,350 (4.5%)
Other Materials and Services 497,667 686,722 564,114 478,296 478,296 (15.2%)
Materials and Services 1,778,959 2,129,190 2,098,694 1,916,869 1,917,220 (8.6%)
Capital Outlay 26,413 5,432 131,500 65,000 65,000 (50.6%)
Transfers to Funds 140/340 150,000 150,000 286,000 157,200 157,200 (45.0%)
Contingency - - 790,477 1,057,564 1,039,210 31.5%
Total Requirements 6,221,192 8,063,342 9,497,403 9,533,350 9,542,190 0.5%
FY 2013
Approved
4,329,420
2,034,140
6,363,560
273,840
615,784
218,950
330,350
478,296
1,917,220
65,000
157,200
1,039,210
9,542,190
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL HEALTH SERVICES FTE 158.23 161.98 186.50 204.10 204.30
Behavioral Health FTE (Fund 275) 101.18 103.28 114.15 129.35 131.85
Public Health FTE (Fund259) 55.77 57.32 70.76 73.64 71.85
HealthyStart FTE (Fund 260) 1.28 1.38 1.59 1.11 0.60
Staff Summary
Page 178
Deschutes County, OREGON
Health Services—Health Services
Budget Summary — Behavioral Health (Fund 275)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 2,589,996 2,651,262 3,268,759 3,320,968 3,320,968 1.6%
Licenses & Permits 134,731 148,791 138,600 166,545 166,545 20.2%
Federal Government Payments 115,406 324,082 276,647 316,099 316,099 14.3%
State Government Payments 5,925,039 7,405,898 7,475,672 8,403,405 8,403,405 12.4%
Local Government Payments 96,800 88,440 75,600 69,000 69,000 (8.7%)
Charges for Services 186,698 124,221 129,507 88,482 88,482 (31.7%)
Fines and Fees 13,129 31,818 - - - 0.0%
Interest Revenue 38,903 22,703 25,000 25,000 25,000 0.0%
Rentals & Donations 25,000 19,750 13,100 18,500 18,500 41.2%
Interfund Payments 3,026,061 4,240,972 4,449,689 5,292,527 5,292,527 18.9%
Interfund Grants 177,686 127,000 127,000 127,000 127,000 0.0%
County General Fund 1,316,158 1,316,158 1,263,515 1,307,787 1,307,787 3.5%
Transfer-OHP-CDO (280) 79,943 100,000 271,402 484,494 484,494 78.5%
Transfer-Acute Care Svc (276) 283,186 365,657 252,515 264,631 264,631 4.8%
Transfer-ABHA (270) - 668,252 300,863 524,039 524,039 74.2%
Total Resources 14,008,736 17,635,004 18,067,869 20,408,477 20,408,477 13.0%
FY 2013
Approved
3,320,968
166,545
316,099
8,403,405
69,000
88,482
-
25,000
18,500
5,292,527
127,000
1,307,787
484,494
264,631
524,039
20,408,477
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 5,009,704 6,103,926 6,981,551 7,440,771 7,440,771 6.6%
Benefits 2,473,952 2,870,600 3,446,635 3,696,301 3,724,343 8.1%
Personnel Services 7,483,656 8,974,526 10,428,186 11,137,072 11,165,114 7.1%
Professional & Technical Svcs 1,205,882 1,222,256 1,489,186 1,492,887 1,492,887 0.2%
Internal Service Charges 825,090 952,406 972,332 1,179,304 1,176,378 21.0%
Program Expenses 85,074 1,407,451 2,084,284 2,242,152 2,242,152 7.6%
Grants & Loans 677,888 606,788 420,078 769,465 769,465 83.2%
Intergovernmental Expenses 461,901 461,901 415,476 401,000 401,000 (3.5%)
Other Materials and Services 467,983 513,011 424,393 512,353 512,353 28.3%
Materials and Services 3,723,818 5,163,813 5,805,749 6,597,161 6,594,235 13.6%
Capital Outlay - 238,501 390,000 100 100 (100.0%)
Transfers—Project Dev (140) 150,000 150,000 250,000 150,000 150,000 (40.0%)
Transfers-Vehicle R& M(340) - - 36,000 54,000 54,000 50.0%
Contingency - - 1,157,934 2,470,144 2,445,028 111.2%
Total Requirements 11,357,474 14,526,840 18,067,869 20,408,477 20,408,477 13.0%
FY 2013
Approved
7,440,771
3,724,343
11,165,114
1,492,887
1,176,378
2,242,152
769,465
401,000
512,353
6,594,235
100
150,000
54,000
2,445,028
20,408,477
Page 179
Deschutes County, OREGON
Health Services—Health Services
Community Health: Budget Summary
Community Health: Performance Measures
Action #1: Protect the safety of the community through Environmental Health inspections, education
and program expansion (County Goal #1, Objective #2).
Performance Measure #1: Percentage of licensed facilities inspected in three categories: restaurants, pools
and tourist facilities.
Performance Measure #2: Number of the Food and Drug Administration’s nine Voluntary Retail Food
Regulatory Program standards met.
Action #2: Improve health through Living well Program expansion (County Goal #4, Objective #2)
Performance Measure #3 (New Measure): Number enrolled in program
FY 2009 FY 2010 FY 2011 FY 2012 Target
96% 94% 94% 95% or greater in
each category
FY 2008
87%
N/A N/A N/A 0 1 standard met
Measure
Measure #1
Measure #2
FY 2012
85% (calendar year
thru June)
1 standard met
FY 2013 Target
303 participants
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,958,494 1,961,352 0.1%
Materials and Services 443,346 468,626 5.7%
Transfers to Other Funds 113,732 58,626 (48.5%)
Contingency 5,452 2,733 (49.9%)
Total Requirements 2,521,024 2,491,337 (1.2%)
FY 2010
Actual
FY 2011
Actual
1,053,488 1,886,650
369,104 513,369
- 33,210
- -
1,422,592 2,433,229
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 163,497 94,598 (42.1%)
Federal Government Payments 600 1,000 66.7%
State Government Payments 784,594 695,134 (11.4%)
Local Government Payments 15,050 - (100.0%)
Charges for Services 898,765 1,001,950 11.5%
Donations - - 0.0%
Interfund Payments 55,155 - (100.0%)
Transfers In 641,564 698,640 8,9%
Total Resources 2,559,225 2,491,322 (2.7%)
FY 2010
Actual
FY 2011
Actual
- 52,832
222 54
1,057,904 859,955
1,329 53,000
163,309 983,722
3,987 6,494
79,700 64,561
288,039 498,671
1,594,490 2,519,289
Page 180
Deschutes County, OREGON
Health Services—Health Services
Community Health Program
Community Health administers a broad spectrum of services, including health education and promotion, outreach,
advocacy and community-level prevention. Programming includes Emergency Preparedness, Communicable Disease
Surveillance, Immunization Coordination, HIV and Hepatitis C Prevention, Ryan White Case Management, Healthy
Communities Coordination, Chronic Disease Education, Tobacco Prevention and Control, and Environmental Health
(including licensed facility inspection). Through comprehensive programming, Community Health works to create
change in Deschutes County which have the potential long term to make it the healthiest county in Oregon.
The Emergency Preparedness Program works with community partners to plan for an effective response in the event of
a public health emergency, whether environmental, disease or bioterrorism. The Preparedness Program continues to
develop the Medical Reserve Corps, which recruits and trains volunteers from the community to assist when disaster
strikes. Timely monitoring of communicable diseases ensures that potentially infected individuals receive the
treatment they need and prevents further spread of illness throughout the community. Creating public awareness of
how people can protect themselves from disease reduces the risk of outbreaks now and in the future.
Vaccination rates continue to rise as access to shots, coordination with providers and consumer awareness are
improved by the Immunization Program. HIV prevention, education, testing and counseling, access to clean needles
and case management prevent HIV infections in our County while assisting those living with HIV / AIDS. The Healthy
Communities Program strives to create healthy environments and systems that provide all residents the opportunity to
make healthy choices for themselves and their families. People with chronic conditions learn daily living skills through
Living Well workshops. The Tobacco Program works to create tobacco-free public settings by advocating for policy at
the state and local level. Program expansion is always sought to fill in areas where health metrics are unfavorable,
where health promotion is lacking and where access to information and care is a concern.
Environmental Health provides plan reviews, consultations and inspections of regulated public facilities. The team is
highly productive, conducting 2,970 Public Health inspections in 2011 alone including restaurants, pools, water
systems, school cafeterias, temporary restaurants, child care centers and tourist facilities. The program also regulates
public water systems to provide safe drinking water and works with other Health Services staff on a variety of
epidemiologic programs and issues. The program’s transition from Community Development to Health Services is
clearly a success story as the public is better served by Environmental Health working closely with Public Health
nurses and educators. Food and waterborne disease outbreaks can be reduced in severity given increased
communication and collaboration with disease surveillance. There are opportunities to expand program capacity to
increase public health protection.
Environmental Health will continue efforts to improve inspection standards and efficiency of temporary restaurant
inspections by supporting appropriate legislative solutions. The program also offers an excellent website through which
licensed facility operators can renew and apply for licenses on-line, research environmental health issues and obtain
food handler cards. Environmental Health will be implementing the newly adopted Oregon Health Authority Food
Code on July 1, 2012. Also, in March, 2012, House Bill 2868 created a streamlined Temporary Restaurant program
that will improve efficiency in administering and inspecting over 750 food booths this coming year.
Page 181
Action #3: Increase health integration and collaboration by decreasing the kindergarten immunization
religious or philosophical exemption rate (County Goal #4, Objective #2)
Performance Measure #4 (New Measure) : Religious or philosophical immunization exemption rate
Action #4: Promote sound heath policy through tobacco free policy implementation (County Goal #4,
Objective #2)
Performance Measure #5 (New Measure): Implement a 100% tobacco-free policy at all Deschutes County
facilities
Community Health: Organizational Chart
Management
Confidential Employee
Represented by AFSCME
Contracted Employees
Health Services—Health Services
Deschutes County, OREGON
FY 2013 Target
6% or less
FY 2013 Target
Implement by June 30, 2013
Public Health Nurse
Program Manager
0.90 FTE
Environmental
Health Supervisor
1.00 FTE
Environmental
Health Specialist II
2.00 FTE
Clinical Program
Supervisor
1.05 FTE
Public Health
Nurse II
1.05 FTE
Public Health
Nurse III
0.53 FTE
Health Educator II
5.28 FTE
Senior Medical
Office Assistant
2.00 FTE
Senior Secretary
1.00 FTE
Environmental
Health Specialist III
2.00 FTE
Administrative
Secretary
1.00 FTE
HOURLY &
ON-CALL
Health Services
Nurse (LPN)
(On Call)
Public Health
Nurse II
(On Call)
Health Office/
Medical Examiner
Public Health
Nurse III (2)
(On Call)
Environmental
Health Specialist I
1.00 FTE
Page 182
Reproductive Health Program
Family Planning: This program is a core public health program that helps community members achieve
optimal physical, mental and social well-being through partnerships, prevention and access to quality,
affordable health care. The program serves low-income, uninsured clients who do not have access to these
services. In 2011, 97% of clients had incomes below 200% of the poverty level and 71% of clients had no
insurance or OHP coverage. For many clients, County family planning clinics also serve as an entry point
into primary and preventive health care. Providing these services improves lifelong health for the
community by enabling people to time their pregnancies, making it more likely that they can complete
their education, have a better chance for employment, achieve economic security, obtain prenatal care and
live healthy and productive lives. Children born of wanted and welcomed pregnancies are more likely to be
breastfed as infants and to have higher cognitive test scores compared to children born as the result of an
unintended pregnancy. Their families are often better able to support their growth and development; they
are less likely to become teen parents and are five times less likely to be poor. Last year, among new
clients, 388 unintended pregnancies were averted, including 200 teen pregnancies. For every unintended
birth prevented, estimated savings in prenatal, labor and delivery, and infant health care costs is $7,500.
Sexual Assault Nurse Examiner Program: Within the past year this program joined a coordinated
community response by providing sexual assault exams. Two of the staff nurses are now certified as Sexual
Assault Nurse Examiners (SANE Nurses). The staff works very closely with St. Charles Health System and
the Sexual Assault Response Team to provide 24/7 coverage for these exams.
Sexually Transmitted Infection (STI) Program: This program works to intervene in the spread of
STIs/HIV and to reduce the complications from these diseases. In 2011, staff completed follow-up and case
investigation on 524 reportable STI cases. Along with positive case follow-up, STI / HIV testing and
treatment are provided at all clinic sites. Most of the clients served are uninsured and below 200% of the
poverty level. Due to a lack of funding services have been limited to clients at highest risk of having an STI
or HIV; clients with symptoms of an infection, contacts of a positive STI/HIV, clients under age 25, men
who have sex with men and IV drug users.
Outreach Education: Deschutes County’s Health Educators have helped all school districts in Deschutes
County adopt and implement sexual health curriculum, putting them in compliance with Oregon law. In
Deschutes County, Bend/La Pine, Redmond, and Sisters School Districts have updated school policies that
align with Oregon’s comprehensive sexual health law. In addition, both Bend/La Pine and Redmond School
Districts have reviewed, selected, adopted and been trained on sexual health curriculum that meets the
requirements of the law and their school policies for 6th, 7th, 8th grades and high school. Sisters School
District is close behind. These school districts are among the first in the state to have total alignment and
fidelity with regard to the sexual health law. During the 2010-2011 school year, sexual health
presentations were delivered to 5,911 youth and young adults. These presentations focused on the topics of
birth control, sexually transmitted infections, healthy relationships and communication. Presentations
were also delivered at Juvenile Detention, COCC, OSU, after-school programs and at-risk facilities
throughout the county. Over the past five years, Health Educators have built strong relationships and a
level of trust surrounding these presentations and are well known in the community as a resource for
educators to access sexual health information.
Health Services—Health Services
Deschutes County, OREGON Page 183
Health Services—Health Services
Another new addition to the Family Planning/STI Program is a Facebook page. “The SPOT” was launched
in June 2011. The new website complements our Facebook page nicely. We also have a way for the public to
ask a question at iwannaknow@deschutes.org. They get a confidential response in return.
My Future My Choice (MFMC) Program: This program is an abstinence-based, medically accurate, age
appropriate sexual health and life skills program for sixth and seventh grade students. Every student in
Deschutes County is given the opportunity to participate. During the 2010-11 school year 1,765 sixth and
seventh grade students received all ten lessons of MFMC. More than 180 high school students volunteered
over 4,400 hours of their time to teach six of the ten lessons to the middle school students.
!Cuidate¡: Deschutes, Crook and Jefferson Counties are in Year One of their first tri-county grant. This
five-year grant is federally funded through the Personal Responsibility & Education Program. In Oregon,
the funds are being used to deliver a research-based comprehensive sexual health curriculum called
Cuídate. The curriculum helps Latino youth ages 14-18 years of age. This focus was chosen in Oregon
because, while the overall teen pregnancy rates are decreasing and are among the lowest in the nation,
Latino teen pregnancy rates in Oregon are higher than the national average.
Reproductive Health: Budget Summary
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 147,782 87,792 (40.6%)
Federal Government Payments - - 0.0%
State Government Payments 1,045,638 1,056,314 1.0%
Charges for Services 87,000 79,000 (9.2%)
Non-Operational Revenue 26,030 3,300 (87.3%)
Transfers In 558,700 595,666 6.6%
Total Resources 1,865,150 1,822,072 (2.3%)
FY 2010
Actual
FY 2011
Actual
- 96,284
125 92
991,392 985,024
92,394 58,077
9,031 4,637
543,554 908,847
1,636,496 2,053,613
Local Government Payments - 652 - - 0.0%
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,201,880 1,265,587 5.3%
Materials and Services 543,336 510,292 (6.1%)
Transfers to Other Funds 65,359 41,047 (37.2%)
Contingency 4,543 5,143 13.2%
Total Requirements 1,815,118 1,822,069 0.4%
FY 2010
Actual
FY 2011
Actual
1,112,892 1,299,924
396,450 636,842
- 55,350
- -
1,509,342 1,992,116
Deschutes County, OREGON Page 184
Reproductive Health: Performance Management
Action #5: Increase collaboration and client referrals between Reproductive Health and Maternal Child
Health programs (County Goal #4, Objective #1).
Performance Measure #6: Percentage of low-income, first-time mothers seen in a reproductive Health Clinic
referred to the Nurse Family Partnership
Action #6: Assure access to Reproductive Health and birth control services for Women in Need and
uninsured clients, reducing unplanned pregnancies and STI/HIV transmission (County Goal #4, Objective
#2).
Performance Measure #7 (New Measure): Number of client visits made for Reproductive Health services
Action #7: Improve care through successful implementation of electronic health record system (County
Goal #4, Objective #3).
Performance Measure #8 (New Measure): Percentage of Reproductive Health staff trained and proficient
with EHR system
Action #8: Improve health outcomes by screening reproductive health clients for risk factors related to
abuse by an intimate partner (County Goal #4, Objective #3).
Performance Measure #9 (New Measure): Percentage of clinic visits with documented intimate partner
violence screening
Performance Measure #10 (New Measure) : Percentage of clients who screen positive for intimate partner
violence offered a lethality assessment and appropriate referral
Action #9: Increase access by offering additional hours for client services (County Goal #4, Objective #3).
Performance Measure #11 (New Measure): Percentage increase in client hours
FY 2012 FY 2013 Target
100% 95%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
5,231 5,246 6,410 6,350 6,000
FY 2012
6,147
Deschutes County, OREGON
Health Services—Health Services
FY 2013 Target
100%
FY 2013 Target
80%
Measure
Measure #9
Measure #10 95%
FY 2013 Target
20%
Page 185
Maternal Child Health Program
This program includes four services: School-Based Health Centers, Linking Actions for Unmet Needs in Children’s
Health (LAUNCH), Nurse Family Partnership (replacing Maternity Case Management and BabiesFirst!) and CaCoon.
School Based Health Centers (SBHC): From inception in 2004 to February 2012, the five School-Based Health
Centers in Deschutes County (La Pine, Sisters, Redmond (2) and Bend) have had 10,004 visits. The mission of each
center is to provide access to behavioral health and medical care for students and to return kids to the classroom quick-
ly. All five centers are certified by the State of Oregon. The expansion of the Healthy Kids coverage for Oregon children
created better access to healthcare for kids, but the SBHC model continues to provide an important means of reaching
at-risk students with preventive guidance and population based supports. For example training in suicide prevention,
healthy dating relationships, and safe sports participation. The SBHCs also work with school nurses to target families
who struggle with getting their child to needed health care. The Sisters SBHC received a $500,000 federal grant to
build a new County health facility scheduled to open in FY 2013. Deschutes County Health Services also supports and
provides services a the Gilchrest SBHC in Klamath County.
LAUNCH: Health Services received this five-year federal grant in 2009 to help children from birth to age eight at risk
of child abuse or neglect. School-Based Health Centers in Bend, Redmond and La Pine are used as hubs for
developmental assessments, medical care, behavioral health care and care coordination by a Family Access Network
advocate. Community child-serving agencies refer families to the centers. A major emphasis this year was the
development of a community awareness campaign to increase public knowledge of child wellness. The campaign began
in 2011 with a public awareness campaign which even came to the attention of our Governor. LAUNCH resources were
used to implement Nurse Family Partnership (NFP), an evidence-based nurse home visiting model from prenatal
through age two, and an evidence-based Parent Child Interactive Therapy service. This year the LAUNCH program
targeted Maternal Mood Disorders and is working with a community task force to increase provider knowledge and
expand the provider network.
Nurse Family Partnership (NFP): New to the region, this maternal and early childhood community health care
program is evidence-based and focuses on first-time mothers. The NFP program is delivered by registered nurses who
are perceived as trusted and competent professionals, fostering a powerful bond between nurse and mother. The goals
Deschutes County, OREGON
Health Services—Health Services
Reproductive Health: Organizational Chart
Management
Represented by AFSCME
On Call Employees
Public Health
Program Manager
0.10 FTE
Community
Outreach Worker II
(On Call)
Public Health
Nurse II
2.05 FTE
Medical Assistant
1.00 FTE
Public Health
Nurse III
0.50 FTE
HOURLY &
ON-CALL
Health Educator II
0.80 FTE
Lab Technician
(On Call)
Health Office/
Medical Examiner
(On Call)
Nurse Practitioner
1.80 FTE
Nurse Practitioner
(On Call)
Clinical Program
Supervisor
0.95 FTE
Health Educator I
1.10 FTE
Page 186
are to improve pregnancy outcomes by helping women engage in good preventive practices, including regular prenatal
care, improved diets and reduced substance abuse. In addition, the child’s health and development are improved by
helping parents provide responsible and competent care. The economic self-sufficiency of the family is improved by
helping parents develop a vision for their own future, plan future pregnancies, continue their education and find work.
The NFP project is a tri-county partnership with Deschutes providing administration and supervision of a team of five
nurses serving 138 families (75 in Deschutes). Currently, Deschutes County has a current caseload of 58 with over 50
referrals for service waiting for staff capacity. Over time, we hope to increase staff in response to this identified need.
CaCoon: CaCoon (Care Coordination Network) provides care coordination to families with children who have special
health care needs or medical conditions. Examples of medical conditions include cleft palate, Down’s syndrome or
requiring a liver transplant. These families often require intensive in-home services of a public health nurse when the
infant is first taken home, then less frequently as the family learns to care for the infant and access specialty care.
Such care may include clinics at Oregon Health Sciences University or surgery for heart conditions. The CaCoon nurse
can see an enrolled child until age 21. During 2011, Deschutes County participatee in a state / local project to increase
CaCoon services to adolescents transitioning into adult medical care. This project, CaCoon 4 Youth, has been very
successful in improving partnerships with medical providers, school nurses and special education teachers to support
families experiencing a challenging transition period. Currently, we have four youth enrolled in CaCoon 4 Youth.
CaCoon staff will participate in LAUNCH funded training to improve parent child attachment and nurturing.
Maternal Child Health: Budget Summary
Health Services—Health Services
Deschutes County, OREGON
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 182,453 82,205 (54.9%)
State Government Payments 1,496,526 1,525,545 1.9%
Local Government Payments 29,950 169,920 467.3%
Charges for Services 25,752 27,600 7.2%
Non-Operational Revenue - 2,000 100.0%
Interfund Payments 143,232 158,629 10.7%
Transfers In 748,152 739,071 (1.2%)
Total Resources 2,626,065 2,704,970 3.0%
FY 2010
Actual
FY 2011
Actual
- 58,113
1,055,985 1,669,273
24,944 58,005
21,616 23,913
37 30
- 37,896
571,445 638,453
1,704,001 2,489,840
Interfund Grants 29,974 4,157 - - 0.0%
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,871,588 2,015,736 7.7%
Materials and Services 702,208 608,709 (13.3%)
Capital Outlay - - 0.0%
Transfers to Other Funds 36,862 18,641 (49.4%)
Contingency 25,463 61,875 143.0%
Total Requirements 2,636,121 2,704,961 2.6%
FY 2010
Actual
FY 2011
Actual
966,227 1,541,289
398,669 757,425
26,414 5,432
- 20,910
- -
1,391,310 2,325,056
Page 187
Maternal Child Health: Performance Management
Action #10: Undertake preventive measures to reduce future demands for County and community services
(County Goal #4, Objective #1).
Performance Measure #12: Number of systems changes or new linkages in child health care initiated by
LAUNCH
Performance Measure #13 (New Measure): Subsequent pregnancy rate at 24 month post partum
Performance Measure #14 (New Measure): Breastfeeding cumulative occurrence rate
Action #11: Undertake preventive measures to reduce demands for County and community services
(County Goal #4, Objective #2).
Performance Measure #14: Percentage of CaCoon and NFP clients receiving age appropriate teaching about
identified safety risks
Action #12: Reduce future cost of services by providing preventive services to depressed postpartum
women to decrease hospitalization and more intensive care. (County Goal #4, Objective #2)
Performance Measure #15 (New Measure): Survey behavioral health and medical providers to identify
gaps and reports to Public Health Advisory Board and Behavioral Health Advisory Board
Performance Measure #16 (New Measure): Provide training for physicians on maternal mental health at
grand rounds
Performance Measure #17 (New Measure): Provide training for providers and advanced training for
Behavioral Health and Public Health Nurse staff
Action #13: Improve child health through early identification and treatment of developmental delay and
behavioral problems (County Goal #4, Objective #2).
Performance Measure #18 (New Measure): Percentage of SBHC charts calculating Body Mass Index
Performance Measure #19 (New Measure): Percentage of SBHC charts identifying risk assessments
Performance Measure #20 (New Measure): Percentage of SBHC patients receiving comprehensive medical
examinations
Measures FY 2013 Target
Measure #15 Complete by July 2012
Measure #16 Complete by September 2012
Measure #17 Complete by June 2013
Measures FY 2013 Target
Measure #18 90%
Measure #19 60%
Measure #20 65%
Health Services—Health Services
Deschutes County, OREGON
FY 2010 FY 2011 YTD FY 2013 Target
47% 35% 70%
FY 2012
100%
FY 2011 FY 2013 Target
2 changes 2 changes
FY 2012
2 changes
N/A N/A 29.4% or less
Measure
Measure #12
Measure #13
Measure #14 N/A N/A 16.5% at 12 months
Page 188
Health Services—Health Services
Deschutes County, OREGON
Maternal Child Health: Organizational Chart
Management
Confidential Employees
Represented by AFSCME
On Call Employees
Program Functions
Public Health Nurse
Program Manager
0.95 FTE
Clinical Program
Supervisor
1.60 FTE
Administrative
Secretary
1.00 FTE
HEALTHY START
0.50 FTE
Public Health
Nurse II (3)
(On Call)
Mental Health
Specialist III
4.20 FTE
Public Health
Nurse II
4.55 FTE
Nurse Practitioner
3.20 FTE
Nurse Practitioner
(On Call)
Hourly &
On-Call
Medical Director
(Contracted)
Medical Office
Assistant
1.00 FTE
Health Educator II
1.00 FTE
Medical Office
Assistant (3)
(On Call)
Special Supplement Nutrition Program for
Women, Infants & Children (WIC)
WIC is a nutrition education and referral program that provides supplemental food vouchers to families. The
program’s goal is to promote optimal health for pregnant, breastfeeding and postpartum women, infants and children
up to age five. To qualify for this program, a household must be at no more than 185% of the federal poverty level.
Individuals who can prove current participation in the Oregon Health Plan, Temporary Assistance to Needy Families,
the Food Stamp Program or the Food Distribution Program on Indian Reservations are automatically eligible for the
WIC program.
Clinic services are available in Bend (five days per week), Redmond (four days per week), La Pine (one day per week)
and Sisters (one day per month). The program currently schedules approximately 17,800 appointments per year which
include enrollments, follow-ups, breastfeeding education and counseling for high-risk clients provided by a registered
dietitian, as well as classes. The classes provide education on infant and child feeding, prenatal nutrition and exercise,
breastfeeding, family health, and other hands-on learning activities and discussion. Classes are open to the community.
To better serve the Deschutes County residents outside Bend, Redmond and La Pine, WIC has begun offering services
to about 90 families in Sisters at the School Based Health Center, with further growth expected. This addition will help
WIC maintain its caseload goal of approximately 4,385 families in Deschutes County, a priority for the upcoming year.
Page 189
Deschutes County, OREGON
Health Services—Health Services
The goal is to serve all eligible families in Deschutes County. Nationally, the WIC caseload has been in a slight decline
in the past year.
Another priority is to increase the duration of breastfeeding in our WIC population. In a 2007 review of approximately
400 individual studies nationally, the U.S. Department of Health and Human Services strongly supported evidence
showing that breastfeeding reduced the risk of obesity, type 1 and type 2 diabetes mellitus, as well as other health
conditions. The American Academy of Pediatrics recommends that infants be exclusively breastfed for the first six
months of life. Currently, 93% of all mothers in Deschutes County on WIC start out breastfeeding their infants. By six
months, this number drops significantly to approximately 14% (2009-2010 data). The reasons range from early return
to work to a lack of education on how a breastfed baby’s growth differs from a formula-fed baby. Our goal is to increase
the six- month duration rate by 10%.
WIC: Budget Summary
WIC: Performance Measures
Action #11: Reduce childhood obesity and diabetes (County Goal #4, Objective #2).
Performance Measure #21: Breastfeeding initiation rate
Performance Measure #22: Increase in breastfeeding rate at six months
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 776,825 909,873 968,399 922,343 (4.8%)
Materials and Services 85,543 134,154 158,938 172,352 8.4%
Transfers to Other Funds - 9,840 61,749 33,040 (46.5%)
Total Requirements 862,368 1,053,867 1,189,086 1,127,735 (5.2%)
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 112,956 42,763 (62.1%)
State Government Payments 676,672 657,353 (2.9%)
Charges for Services - - 0.0%
Donations - - 0.0%
Transfers In 430,481 427,616 (0.7%0
Total Resources 1,220,109 1,127,732 (7.6%)
FY 2010
Actual
FY 2011
Actual
- 38,059
653,996 687,582
2,241 -
50 -
264,844 359,251
921,131 1,086,818
Local Government Payments - 1,926 - - 0.0%
FY 2011 FY 2013 Target
93.5% 95% or greater
FY 2010
93.5%
Measures
Measure #21
Measure #22 14.4% N/A 24% or greater
FY 2009
93.3%
N/A
FY 2012
94.9%
44%
Page 190
Health Services—Health Services
Deschutes County, OREGON
WIC: Organizational Chart
Management
Represented by AFSCME
On Call Employees
Program Manager
0.05 FTE
WIC Supervisor/
Coordinator
1.00 FTE
WIC Certifier
3.80 FTE
Medical Office
Assistant
4.00 FTE
Nutritionist
1.70 FTE
HOURLY &
ON-CALL
Public Health
Nurse II
0.50 FTE
Community
Outreach Worker
(On Call)
Medical Office
Assistant (2)
(On Call)
Child and Family Program
This program provides treatment and support services to eligible children, adolescents and families. The primary
focus of this program is on Oregon Health Plan members and uninsured children with the greatest need. The
program addresses specific behavioral health concerns for a child and family in an effort to stabilize and
strengthen the family. The Child and Family Program focuses in ten areas:
Outpatient services in Bend, Redmond and La Pine clinics;
School-based services in the Bend-La Pine, Redmond and Sisters school districts;
Behavioral health services in five School-Based Health Centers in Bend, La Pine, Redmond and Sisters;
Safe school assessments through referrals from county schools and suicide prevention activities;
KIDS Center therapeutic services for child victims of child abuse, trauma and neglect;
Intensive wrap-around services for youth with serious emotional and behavioral challenges requiring
comprehensive support services;
Mediation services for divorcing parents with minor children;
Chemical dependency services including assessment, screening and referral, as well as individual work
with dually-diagnosed youth;
The Early Assessment and Support Alliance (EASA), an early psychosis program offering education,
outreach and services to youth and young adults and their families experiencing a first psychotic break;
and
The Linking Access for Unmet Needs in Children’s Health (LAUNCH) program, behavioral health
component, providing Parent-Child Interaction Therapy for parents and at-risk children ages 2 to 7.
Page 191
Child & Family: Budget Summary
Child & Family: Performance Measures
Action #12: Improve intensive services for high-need children through wrap-around services and the
creation of a new day treatment program. (County Goal #4, Objective #2)
Performance Measure #23: Percentage of youth under 18 requiring hospital admissions
Performance Measure #24: Number of children served in the Day Treatment Program on an ongoing basis
Action #13: Reduce symptoms of psychosis, mental health crises, and hospitalization by expanding the
Early Assessment and Support Alliance (EASA) program. (County Goal #4, Objective #2)
Performance Measure #25: Number of clients screened and referred
Performance Measure #26: Number in caseload while meeting statewide program standards
Performance Measure #27: Percentage of enrolled EASA clients hospitalized
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 482,515 121,757 (74.8%)
Licenses and Permits 138,600 166,545 20.2%
State Government Payments 658,523 658,832 0.0%
Local Government Payments 75,600 69,000 (8.7%)
Charges for Services 64,300 38,732 (39.8%)
Non-Operational Revenue 2,100 7,500 257.1%
Interfund Grants - - 0.0%
Transfers In 446,881 447,877 0.2%
Total Resources 4,062,757 4,652,817 14.5%
FY 2010
Actual
FY 2011
Actual
465,265 535,979
134,731 148,791
696,138 709,915
96,800 88,440
62,706 40,641
12,302 2,360
50,686 -
207,245 211,067
3,241,000 3,880,407
Interfund Payments 1,513,127 2,153,214 2,194,238 3,142,574 43.2%
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 2,024,446 2,763,155 3,318,850 3,614,234 8.9%
Materials and Services 513,653 634,285 716,002 849,793 18.7%
Capital Outlay - 21,746 - - 0.0%
Transfers to Other Funds 45,276 46,657 93,658 57,480 (38.6%)
Total Requirements 2,583,375 3,465,843 4,128,510 4,521,507 9.5%
Health Services—Health Services
Deschutes County, OREGON
FY 2011 FY 2012 Target
1.95% 1.5% or less
FY 2010
1.50%
Measures
Measure #23
Measure #24 N/A Establish Baseline 9 or greater
FY 2009
2.55%
N/A
FY 2008
2.23%
N/A
FY 2012
1.7%
Average 8/mo
FY 2011 FY 2012 Target
32 72 or greater
FY 2010
33
Measures
Measure #25
Measure #26 20 22 28 or greater
FY 2009
31
13
FY 2008
4 (started 1/08)
3 (started 1/08)
Measure #27 N/A N/A 23% 23% 25% or less
FY 2012
46
35
26%
Page 192
Health Services—Health Services
Deschutes County, OREGON
Action #14: Meet Oregon Health Plan access to care contract requirements for members under 18 in need
of behavioral health services. Service timelines required by contract: ’Urgent Emergency,” 15 minutes;
“Emergency,” 6 hours; “Urgent,” 24 hours; “Routine Non-Emergency,” two calendar weeks. (County Goal #4,
Objective #3)
Performance Measure #28: Percentage of OHP members under 18 with an assessed acuity level of “routine”
offered an intake appointment within two weeks of the first request for services.
Action #15: Increase physical sites for Parent-Child Interaction Therapy (PCIT) in the County in
conjunction with LAUNCH (County Goal #4, Objective #3)
Performance Measure #29 (New Measure): Total number of PCIT sites operating in Deschutes County by
January 2014
Performance Measure #30 (New Measure): Number of therapists trained in Deschutes County and other
community practices by January 2014
Action #16: Demonstrate efficacy of PCIT interventions through decline in negative behaviors and
increase in positive behaviors between parents and children (County Goal #4, Objective #3)
Performance Measure #31 (New Measure): Reduction in overall baseline scores per family on intake
measures (ECBI, PSI, CBCL) upon completion of program
Child & Family: Organizational Chart
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
74% 78% 62% 84% 95% or greater
FY 2012
92%
Measure FY 2013 Target
Measure #29 5 or more
Measure #30 8 or more
FY 2013 Target
25% reduction
Management
Represented by AFSCME
Contracted Employees
Program Functions
Mental Health
Program Manager
1.00 FTE
Mental Health
Specialist II
4.83 FTE
Secretary
0.50 FTE
Senior Secretary
1.25 FTE
Mental Health
Specialist III
0.50 FTE
Mental Health
Specialist II
1.00 FTE
Public Health
Nurse I
0.50 FTE
Mental Health
Specialist III
2.00 FTE
Psychiatric Nurse
Practitioner
(Contracted)
Mental Health
Specialist II
15.10 FTE
Mental Health
Specialist I
1.00 FTE
KIDS Center
Mediation
Clinic & School-
Based Services/
EASA
Mental Health
Specialist III
0.50 FTE
Intensive Childrens’
Treatment Services
Mental Health
Specialist I
5.80 FTE
Mental Health
Specialist II
1.62 FTE
Page 193
Adult Treatment Program
This program provides medically necessary mental health, chemical dependency and gambling treatment services to
eligible adults in Deschutes County. Services are provided by County workers serving on three Adult Treatment
Program teams:
Adult Outpatient Team: Provides a range of treatment interventions to eligible adults with health needs
in the areas of mental health and chemical dependency. This team also provides services for two treatment
courts: the Deschutes County Mental Health Court and the Deschutes County Family Drug Court.
Community Support Team: Provides a range of services to individuals with a serious mental illness.
Services include strengths-based case management, counseling, supported employment, medication
management, homeless outreach, supported housing, dual diagnosis services and the Corrections Bridge
program.
Assertive Community Treatment Team: Provides intensive treatment, case management and outreach
services to those individuals with a serious mental illness who are under civil commitment or are most at
risk of state hospital admission. This team also provides oversight to mental health residential programs
including adult foster homes, residential treatment homes and the Deschutes Recovery Center, a secure
residential treatment facility in Bend.
Seniors Team: Provides treatment and consultation mental health services to individuals aged 65 and
older, as well as to those who are home bound. Works in close collaboration with other agencies, medical
providers and families. The team also provides Enhanced Care Outreach Services (ECOS) to help
individuals with serious mental illness and medical issues remain in their residential placements in the
community.
Adult Treatment: Budget Summary
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 499,253 753,689 51.0%
Federal Government Payments 24,298 - (100.0%)
State Government Payments 4,727,365 5,209,987 10.2%
Charges for Services 65,207 49,750 (23.7%)
Non-Operational Revenue 11,000 11,000 0.0%
Interfund Payments 2,076,958 1,978,995 (4.7%)
Transfers In 960,197 1,465,226 52.6%
Total Resources 8,491,278 9,595,647 13.0%
FY 2010
Actual
FY 2011
Actual
256,061 214,694
84,208 88,732
2,228,505 3,947,800
104,199 66,646
24,169 12,390
1,396,191 1,928,435
773,092 1,037,442
5,006,554 7,454,957
Fines & Fees 13,129 31,818 - - 0.0%
Interfund Grants 127,000 127,000 127,000 127,000 0.0%
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 3,352,789 4,061,452 4,877,190 5,335,619 9.4%
Materials and Services 1,458,607 2,874,857 3,867,057 4,152,543 7.4%
Transfers to Other Funds 65,000 67,923 137,745 107,488 (22.0%)
Total Requirements 4,876,396 7,004,232 8,881,992 9,595,650 8.0%
Health Services—Health Services
Deschutes County, OREGON Page 194
Adult Treatment: Performance Management
Action #17: Improve services to individuals in the corrections system (County Goal #1, Objective #3).
Performance Measure #32: Percentage of participants successfully graduating from Mental Health Court
Performance Measure #33: Percentage of Mental Health Court graduates who re-offend within one year
Performance Measure #34: Percentage of Corrections Bridge Program clients who have a successful case
management outcome in at least one of the following areas: housing, benefits, medications or employment.
Action #18: Improve services to individuals with a serious mental illness who are most at risk of
hospitalization (County Goal #4, Objective #2).
Performance Measure #35: Percentage of individuals discharged from Deschutes County residential
programs who move to a lower level of care or into the community
Performance Measure #36: Percentage of individuals served by the Assertive Community Treatment
team who will live successfully in the community and not require a state hospital admission.
Action #19: Meet OHP “access to care” contract requirements for members who are in need of behavioral
health services. Service timelines required by contract: “Urgent Emergency,” 15 minutes; “Emergency,” 6 hours;
“Urgent,” 24 hours; “Routine Non-Emergency,” two calendar weeks. (County Goal #4, Objective #3)
Performance Measure #37: Percentage of OHP members 18 to 64 with an assessed acuity level of “routine”
offered an appointment for evaluation of treatment within two weeks of first request for service.
Performance Measure #38: Percentage of OHP members 65 and older with an assessed acuity level of
“routine” offered an appointment for evaluation of treatment within two weeks of first request for service.
Action #20: Support and enhance health integration project (County Goal #4, Objective #3).
Performance Measure #39 (New Measure): Number of clients with a serious mental illness who receive
primary care in behavioral health specialty clinic at annex location.
Action #21: Provide intensive services to clients eligible for the Enhances Care Outreach Services
(ECOS) (County Goal #4, Objective #3).
Performance Measure #40: Percentage of ECOS clients able to remain in their residential placement,
avoiding more costly interventions.
Health Services—Health Services
Deschutes County, OREGON
FY 2011 FY 2013 Target
82.9% 75% or greater
FY 2010
84.0%
Measures
Measure #32
Measure #33 13% 15% 15% or less
FY 2009
84.1%
13%
FY 2008
82.9%
11%
Measure #34 N/A 66% 78% 70% 65% or greater
FY 2012
80.0%
17%
75.5%
Measures FY 2011 FY 2013 Target
Measure #35 100% 85% or greater
Measure #36 100% 90% or greater
FY 2012
82%
100%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
75% 64% 73% 82% 95% or greater
FY 2012
94%
Measure
Measure #37
Measure #38 N/A N./A N/A N/A 100% 95% or greater
FY 2013 Target
75 or greater
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
100% 100% 100% N/A 90% or greater
FY 2012
92%
Page 195
Crisis Program
This behavioral health program provides medically necessary crisis intervention to adults and children in
Deschutes County. The program also supervises adults under the jurisdiction of the State of Oregon Psychiatric
Security Review Board. Services are provided by County workers serving on one of three teams:
Community Assessment Team: Provides rapid response to people who are experiencing a mental health
crisis and are at risk of hospitalization, required coordination for hospitalized individuals and necessary
pre-commitment services.
Mobile Community Assessment Team: Provides rapid response in the community and in hospital
emergency rooms to individuals who are experiencing a mental health crisis. Provides services 24 hours a
day / 7 days a week. The team is available to assist law enforcement officers when support is needed. The
Mobile Team serves both Deschutes and Crook counties.
Psychiatric Security Review Board Team: Provides treatment, case management and supervision
services to adults who have been sentenced to be under the jurisdiction of the Oregon Psychiatric Security
Review Board. By Court action, these clients are found to be “guilty except for insanity” and are currently
residing in Deschutes County.
Health Services—Health Services
Deschutes County, OREGON
Adult Treatment: Organizational Chart
Management
Represented by AFSCME
Contracted Employees
Program Functions
Mental Health
Program Manager
0.80 FTE
Senior Secretary
1.00 FTE
COMMUNITY
TREATMENT
Mental Health
Specialist III
1.00 FTE
COMMUNITY
SUPPORT
Mental Health
Specialist III
1.00 FTE
SENIORS
MENTAL HEALTH
Mental Health
Specialist III
1.00 FTE
Mental Health
Specialist II
4.75 FTE
Senior Secretary
1.00 FTE
Mental Health
Specialist I
7.75 FTE
Mental Health
Specialist I
(On Call)
Mental Health
Specialist II
5.66 FTE
Mental Health
Specialist I
0.50 FTE
Mental Health
Specialist II
15.30 FTE
Public Health
Nurse II
1.00 FTE
Psychiatric Nurse
Practitioner
1.80 FTE
Psychiatrist (2)
(Contracted)
Peer Support
Specialist
0.57 FTE
Peer Support
Specialist
0.75 FTE
ASSERTIVE
COMMUNITY
TREATMENT
Mental Health
Specialist III
1.20 FTE
Senior Secretary
0.25 FTE
Mental Health
Specialist II
3.55 FTE
Mental Health
Specialist I
2.00 FTE
Accounting Clerk II
1.00 FTE
Peer Support
Specialist
0.18 FTE
Public Health
Nurse I
1.00 FTE
Page 196
Health Services—Health Services
Deschutes County, OREGON
Crisis: Budget Summary
Crisis: Performance Management
Action #22: Assist in providing crisis intervention related training to law enforcement and 9-1-1
agencies in Deschutes County (County Goal #1, Objective #2).
Performance Measure #41 (New Measure): Number of law enforcement officers trained in crisis interven-
tion
Action #23: Meet OHP access and response time requirements for all individuals who experience
a mental health crisis (County Goal #1, Objective #2).
Performance Measure #42: Percentage of individuals experiencing a mental health crisis responded to with-
in mandated timeframes based on acuity at the time of first contact - 15-minute phone response for “Urgent
Emergency”
Performance Measure #43: Percentage of individuals experiencing a mental health crisis responded to with-
in mandated timeframes based on acuity at the time of first contact - 6-hour emergency response for
“Emergency”
Performance Measure #44: Percentage of individuals experiencing a mental health crisis responded to with-
in mandated timeframes based on acuity at the time of first contact - 48-hour urgent response for “Urgent”
Resources FY 2013
Adopted
Beginning Net Working Capital 35,704
State Government Payments 458,028
Interfund Payments and Grants 170,958
Transfers In 332,851
Total Resources 997,541
FY 2012
Budget
-
-
-
-
-
FY 2011
Actual
-
-
-
-
-
FY 2010
Actual
-
-
-
-
-
% Chg.
FY 2013
100.0%
100.0%
100.0%
100.0%
100.0%
Requirements FY 2013
Adopted
Personnel Services 841,499
Materials and Services 141,228
Transfers to Other Funds 14,814
Total Requirements 997,541
FY 2012
Budget
-
-
-
-
FY 2011
Actual
-
-
-
-
FY 2010
Actual
-
-
-
-
% Chg.
FY 2013
100.0%
100.0%
100.0%
100.0%
FY 2013 Target
40 or greater
FY 2011 FY 2013 Target
N/A 100%
FY 2010
84%
Measures
Measure #42
Measure #43 96% 98% 100%
FY 2009
77%
71%
FY 2008
100%
100%
Measure #44 33% 77% 92% 94% 100%
FY 2012 YTD
95%
92%
94%
Page 197
Developmental Disabilities Program
This program offers services that promote the health, safety and quality of life for Deschutes County citizens with
developmental disabilities. The program works closely with agencies and advocates for people with disabilities as well
as other counties in our region to identify beneficial and cost-saving collaborations. In 2010, the program combined its
protective services investigation work with the other counties in Central Oregon. This has allowed our region to have a
full-time employee to conduct all investigations in our region.
Help is provided to County residents who meet eligibility guidelines set by the State of Oregon. The core service is case
management to 291 individuals and their families. Case management services are no longer provided to the 272
individuals served by the area’s Brokerage agency but they do receive crisis services from Deschutes County. All
eligible clients under the age of 18 continue to receive services, as well as the more involved individuals of all ages who
require comprehensive services. Deschutes County provides information and referral, advocacy, service coordination
and crisis resolution to adults, children and their families.
The Developmental Disabilities program also administers a Long-Term Support program for children and a
comprehensive In-Home Support program for adults. All other children and adults requiring comprehensive services
are served in foster care or 24-hour residential facilities. The County is responsible for all aspects of foster care services
for adults and children including recruiting, training, licensing and monitoring of all foster care providers in the
County. Additionally, the program manages a subcontracted system of residential, transportation and vocational
services. The program provides crisis intervention and resolution services across Central Oregon.
Crisis intervention services will continue to be available for Deschutes, Crook and Jefferson counties and the Warm
Springs reservation. The focus will be on skill building and program planning for responses that are more proactive
and designed to prevent or mitigate crises. The goal is to enhance and extend the ability of a family or provider to care
for the individual in that person’s place of residence. Working with the State, the program has identified changes to
existing rules, thereby allowing the program team to focus on coordinating with community partners and assuring the
most appropriate services for individuals and their families. We have reduced the cost of out of home placements by our
emphasis on proactive, preventive interactions with families and providers. This has saved money and helped to keep
individuals and their families connected.
Health Services—Health Services
Deschutes County, OREGON
Crisis: Organizational Chart
Management
Represented by AFSCME
Contracted Employees
Mental Health
Program Manager
0.20 FTE
Mental Health
Specialist III
0.80 FTE
Mental Health
Specialist II
6.15 FTE
Page 198
Health Services—Health Services
Deschutes County, OREGON
Developmental Disabilities: Budget Summary
Developmental Disabilities: Performance Management
Action #24: Respond to developmentally disabled crisis situations in a timely manner, avoiding
more costly intervention (County Goal #4, Objective #2)
Performance Measure #45: Percentage of crisis referrals responded to within one business day
Performance Measure #46: Percentage of crisis plans developed and implemented within one week
Resources FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 66,678 80,698 21.0%
State Government Payments 1,626,756 2,076,559 27.7%
Charges for Services - - 0.0%
Non-Operational Revenue - - 0.0%
Transfers In 159,278 189,850 19.2%
Total Resources 1,852,712 2,347,107 26.7%
FY 2010
Actual
FY 2011
Actual
197,623 74,802
2,347,619 2,304,025
9,484 385
13,764 -
260,955 163,110
2,829,445 2,542,322
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 1,276,311 1,307,279 1,335,071 1,285,479 (3.7%)
Materials and Services 1,253,921 1,194,678 680,414 998,599 46.8%
Transfer to Other Funds 25,322 22,061 31,551 23,859 (24.4%)
Total Requirements 2,555,554 2,524,018 2,047,036 2,307,937 12.7%
Measure FY 2009 FY 2010 FY 2011 FY 2013 Target
Measure #43 100% 100% 100% 90% or greater
Measure #44 95% 100% 100% 90% or greater
FY 2012
100%
95%
Page 199
. Developmental Disabilities: Organizational Chart
Deschutes County, OREGON
Health Services—Health Services
Management
Contracted Employees
Represented by AFSCME
Program Functions
Mental Health
Program Manager
1.00 FTE
Secretary
0.60 FTE
Senior Secretary
1.00 FTE
CRISIS &
REGIONAL
ADULT’S CASE
MANAGEMENT
ELIGIBILITY
HOURLY &
ON-CALL
CHILDREN’S
CASE
MANAGEMENT
Mental Health
Specialist III
0.60 FTE
Mental Health
Specialist III
1.00 FTE
Dev’l Disabilities
Specialist I
3.00 FTE
Mental Health
Technician
0.25 FTE
Dev’l Disabilities
Specialist I
3.75 FTE
Dev’l Disabilities
Specialist II
1.00 FTE
Dev’l Disabilities
Specialist I
1.25 FTE
Mental Health
Specialist III
0.40 FTE
Mental Health
Technician
0.75 FTE
. Business and Support Services-Behavioral Health
Business Services and Program Support Services perform several key functions in the Behavioral Health Division of
the Department:
General departmental support services to clinical staff;
Operational support to all department programs;
Fiscal services including client billing, grant accounting, payroll, budgeting, accounts payable,
and accounts receivable;
Medical records, including technical and clerical support associated with the maintenance of
medical records;
Reception staff responsible for support to the public, centralized scheduling, client orientations
and crisis, and screening of telephone calls;
Quality improvement which is responsible for monitoring quality of care, coordination between
agencies, implementation of a performance management system and assurance of OHP client
access to services; and
Information systems support, including electronic records, offered through a combination of staff
from the County’s Information Technology Department and Health Services staff.
Page 200
Business & Support Services—Behavioral Health: Budget Summary
Business and Program Support Services (BH): Performance Management
Action #25: Implement a comprehensive electronic records system for behavioral
health clinic and business functions and achieve meaningful use certification (County
Goal #5, Objective #1)
Performance Measure #45: Implement the electronics record system for behavioral health and
achieve meaningful use certification.
Deschutes County, OREGON
Health Services—Health Services
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,650,161 1,816,714 2,186,822 2,327,385 6.4%
Federal Government Payments 31,198 235,350 252,349 316,099 25.3%
State Governmental Payments 250,286 4,000 - - 0.0%
Charges for Services 8,036 15,857 - - 0.0%
Non-Operational Revenue 8,689 27,703 25,000 25,000 0.0%
Interfund Transfers 105,654 700,000 214,089 145,146 (32.2%)
Total Resources 2,054,024 2,799,624 2,678,260 2,813,630 5.1%
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 100,559 86,337 (14.1%)
Materials and Services 407,996 452,282 10.9%
Capital Outlay 390,000 100 (100.0%)
Transfers to Other Funds 1,754 358 (79.6%)
Contingency 1,157,934 2,445,028 111.2%
Total Requirements 2,058,243 2,984,105 45.0%
FY 2010
Actual
FY 2011
Actual
114,707 85,864
368,464 320,665
- 216,755
526 419
- -
483,697 623,703
FY 2011 FY 2013 Target
30% Complete Complete implementation by October 1, 2012
Complete meaningful use certification by June 30, 2013
FY 2012
In Process
Page 201
Business Services—Behavioral Health: Organizational Chart
Support Services—Behavioral Health: Organizational Chart
Deschutes County, OREGON
Health Services—Health Services
Management
Represented by AFSCME
Confidential Employees
Business Operations
Manager
0.70 FTE
Patient Account
Specialist II
1.00 FTE
Contract Specialist
0.50 FTE
Accounting
Technician
1.00 FTE
Patient Account
Specialist I
1.00 FTE
Accounting Clerk II
1.00 FTE
Administrative
Supervisor I
0.70 FTE
Senior Accounting
Technician
0.50 FTE
Administrative
Analyst
2.00 FTE
Support Services
Manager
0.90 FTE
Administrative
Supervisor I
1.00 FTE
Senior Medical
Office Assistant
1.00 FTE
Senior Secretary
1.00 FTE
Administrative
Analyst
2.00 FTE
Medical Records
Technician
3,00 FTE
Secretary
1.00 FTE
Page 202
Deschutes County, OREGON
Health Services—Health Services
Business and Support Services-Public Health
Business Services and Program Support Services perform several key functions in the Public Health Division of
the Department:
General departmental support services to clinical staff;
Operational support to all department programs;
Fiscal services including client billing, grant accounting, payroll, budgeting, accounts payable,
and accounts receivable;
Medical records, including technical and clerical support associated with the maintenance of
medical records;
Medical office staff responsible for client support and registration, centralized scheduling,
screening and telephone transfers; and
Quality improvement which is responsible for monitoring quality of care, coordination between
agencies and client access to services.
Information systems support, including electronic records, offered through a combination of staff
from the County’s Information Technology Department and Health Services staff.
Business & Support Services—Public Health: Budget Summary
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,120,354 1,370,018 990,230 1,028,693 3.9%
Federal Government Payments - - - 200,000 100.0%
State Government Payments - 3,756 - - 0.0%
Local Government Payments 9,094 18,186 - - 0.0%
Charges for Services 132,830 138,257 175,600 141,000 (19.7%)
Interest Revenue 16,220 11,213 12,000 12,000 0.0%
Interfund Payments 27,000 27,000 15,056 800 (94.7%)
County General Fund 674,883 47,478 33,966 13,601 (60.0%)
Total Resources 1,980,381 1,615,908 1,226,852 1,396,094 13.8%
Requirements FY 2012
Budget
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 190,371 198,542 4.3%
Materials and Services 250,866 157,248 (37.3%)
Capital Outlay 131,500 65,000 (50.6%)
Transfers to Other Funds 8,299 5,847 (29.5%)
Contingency 755,019 969,459 28.4%
Total Requirements 1,336,05517 1,396,096 4.5%
FY 2010
Actual
FY 2011
Actual
356,387 140,984
529,193 87,398
- -
150,000 30,690
- -
1,035,580 259,072
Page 203
Business & Support Services—Public Health: Performance Measures
Action #26: Implement a comprehensive electronic records system for public health clinic and
business functions and achieve meaningful use certification (County Goal #5, Objective #1).
Performance Measure #46: Implement the electronic records system for public health and achieve
meaningful use certification.
Business Services—Public Health: Organizational Chart
Support Services—Public Health: Organizational Chart
Deschutes County, OREGON
Health Services—Health Services
Measure FY 2013 Target
Measure #46 Implementation by July 1, 2012;
Meaningful use certification by June 30, 2013
FY 2012
In Process
Business Operations
Manager
0.30 FTE
Contract Specialist
0.50 FTE
Account Technician
1.00 FTE
Senior Accounting
Technician
0.50 FTE
Administrative
Supervisor I
0.30 FTE
Patient Accounts
Specialist I
1.20 FTE
Patient Accounts
Specialist II
1.00 FTE
Support Services
Manager
0.10 FTE
Administrative
Supervisor I
1.00 FTE
Senior Medical
Office Assistant
1.00 FTE
Registered Health
Information Tech
1.00 FTE
Medical Records
Technician
1.00 FTE
Medical Office
Assistant
4.00 FTE
HOURLY &
ON-CALL
Administrative
Analyst
1.00 FTE
Management
Represented by AFSCME
On Call Employees
Confidential Employees
Page 204
Deschutes County, OREGON
Health Services—Health Services
HealthyStart Prenatal Service (Fund 260)
This fund was established in 1989 in collaboration with St. Charles Health System. The goal of HealthyStart is to
provide a safety net clinic for women who cannot afford private prenatal care. The program provides care to
women with family incomes at or below 210% of Federal poverty level, those who need help getting on the Oregon
Health Plan (OHP) or those who do not qualify for OHP. Over the past 23 years, the HealthyStart program has
provided care to more than 6,000 women. It has also assisted thousands of women in enrolling in OHP, thereby
helping them access care in the private sector. Delivery services are contracted out.
The prenatal program is currently under review by a committee consisting of County and hospital representatives.
Bend Obstetrics discontinued the contract for delivery services for HealthyStart women in May 2010. The
committee has been tasked with ensuring that the prenatal program continues to deliver high quality prenatal care
while remaining self-sustaining. In part due to HealthyStart, the percentage of women receiving prenatal care in
Deschutes County is higher than the state average. Currently the program is participating in the Perinatal
Expansion Project. This program allows enrollees in the Citizen Alien Waved Medical (CAWEM) project to have
paid prenatal services identical to the services for women covered by the Oregon Health Plan. Currently Cascades
Women’s Group is our contracted provider for prenatal care and delivery services. The fund continues to pay part
of the Oregon Mother’s Care worker salary and the match amount to provide the Perinatal Expansion Project.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 528,973 568,715 383,829 338,701 338,701 (11.8%)
State Government Payments 312,989 158,643 140,100 15,995 15,995 (88.6%)
Local Government Payments 5,907 - - 4,000 4,000 100.0%
Charges for Services 178,184 23,120 24,000 - - (100.0%)
Non-Operational Revenue 7,424 3,593 4,400 3,000 3,000 (31.8%)
County General Fund 67,812 - - - - 0.0%
Total Resources 1,101,289 754,071 552,329 361,696 361,696 (34.5%)
FY 2013
Approved
338,701
15,995
4,000
-
3,000
-
361,696
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 93,286 135,414 89,062 38,883 38,883 (56.3%)
Benefits 38,771 45,221 33,992 19,551 19,700 (42.0%)
Personnel Services 132,057 180,635 123,054 58,434 58,583 (52.4%)
Professional & Technical Services 288,813 26,816 176,912 - - (100.0%)
Interfund Charges 27,000 27,000 15,056 800 800 (94.7%)
Internal Service Fund Charges 22,467 21,804 12,889 9,784 9,720 (24.6%)
Other Materials and Services 62,237 81,167 54,066 33,219 33,219 (38.6%)
Materials and Services 400,517 156,787 258,923 43,803 43,739 (83.1%)
Contingency - - 170,352 259,459 259,374 52.3%
Total Requirements 532,574 337,422 552,329 361,696 361,696 (34.5%)
FY 2013
Approved
38,883
19,700
58,583
-
800
9,720
33,219
43,739
259,374
361,696
Page 205
Public Health Reserve Fund (Fund 261)
This fund is a dedicated source of money to enable a meaningful response to a significant public health event that
exceeds the capacity of the Public Health Budget (Fund 259). The need for this reserve fund is based on the premise
that Deschutes County is vulnerable to public health threats of sufficient intensity and duration that they could
jeopardize the financial ability of the department to respond to an emergency or other urgent health need. Pandemic
influenza, SARS, a natural disaster or even a substantial disease investigation could have a significant and prolonged
impact on the public’s health and warrant the use of this fund. Some of the uses for Fund 261 include: staff overtime
costs, hiring additional temporary medical or support staff, procuring health related supplies including medications
and vaccines, rental space, securing facilities, security, technology, communications, providing shelter and meals for
staff and other workers, transportation or special consultation. A small portion of this fund is transferred to Fund 259
in FY 2012 in support of other essential health services.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 535,970 517,541 454,234 427,135 427,135 (6.0%)
Interest Revenue 6,571 3,379 4,000 3,340 3,340 (16.5%)
Total Resources 542,541 520,920 458,234 430,475 430,475 (6.1%)
FY 2013
Approved
427,135
3,340
430,475
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services - - 100 100 100 0.0%
Capital Outlay - - 100 100 100 0.0%
Transfers to Public Health (259) 25,000 67,123 30,000 60,136 60,136 100.5%
Reserve for Future Expenditures - - 428,034 370,139 370,139 (13.5%)
Total Requirements 25,000 67,123 458,234 430,475 430,475 (6.1%)
FY 2013
Approved
100
100
60,136
370,139
430,475
Deschutes County, OREGON
Health Services—Health Services
Page 206
Oregon Health Plan-Mental Health Services
(Fund 270)
All resources included in Fund 270 pertain to the Department’s risks and responsibilities for serving Oregon
Health Plan members in Deschutes and northern Klamath County. with a medical need for mental health services.
These funds are invested as needed to accomplish this purpose and administer to programs. Resources are also held
in reserve in this fund to address any potential claims of overpayment for services rendered.
In FY 2013, the Accountable Behavioral Health Alliance (ABHA), a mental health organization that helps Oregon
Health Plan (OHP) members in Deschutes, Jefferson, Crook, Lincoln and Benton counties, is likely to dissolve as a
five-county organization. Deschutes, Jefferson and Crook counties will form the Central Oregon Health Board
(COHB) as an ORS 190 organization to more effectively coordinate health and social services between the three
counties. The Health Board is likely to focus primarily on the development of a local system of community-based
services that help people with serious mental illness or chemical dependency recover from the effects of their illness
and participate fully in community life. The Health Board’s work will complement that of a new Coordinated Care
Organization in the region.
The Health Board will operate with a Governing Board that includes one County Commissioner from each member
county. It is projected that COHB will manage OHP revenue from PacificSource, as the Coordinated Care
Organization (CCO). A contract detailing scope of work, resources and required outcomes or benefits will guide this
work. Based on the agreement, the Health Board and Deschutes County will assure that OHP members receive the
necessary mental health benefits. COHB revenues benefiting OHP members from Deschutes County (about 25,340
people in 2012) will be transferred to Deschutes County Health Services and received into Fund 270. The
department will then transfer these resources as needed to pay for behavioral health services offered to Deschutes
County OHP members through Behavioral Health Fund 275. A larger portion of this fund will be transferred to
Fund 275 in FY 2013 in support of essential behavioral health services for a growing OHP client base.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,549,850 3,045,125 2,485,456 2,695,684 2,695,684 8.5%
State Government Payments 4,433,419 4,271,152 3,829,689 5,082,528 5,082,528 32.7%
Interest Revenue 26,519 17,652 18,000 16,275 16,275 (9.6%)
Total Resources 6,009,788 7,333,929 6,333,145 7,794,487 7,794,487 23.1%
FY 2013
Approved
2,695,684
5,082,528
16,275
7,794,487
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interfund Charges 2,944,954 4,160,563 4,445,752 5,323,336 5,323,336 19.7%
Internal Service Fund Charges 19,316 32,269 23,874 31,223 30,816 29.1%
Grants, Loans & Reimbursements - - - 1,000,000 1,000,000 100.0%
Other Materials & Services 393 48,262 - 2,000 2,000 100.0%
Materials and Services 2,964,663 4,241,094 4,469,626 6,356,559 6,356,152 42.2%
Transfer-Behavioral Health (275) - 668,252 387,473 524,039 524,039 35.2%
Contingency - - 1,476,046 913,889 914,296 (38.1%)
Total Requirements 2,964,663 4,909,346 6,333,145 7,794,487 7,794,487 23.1%
FY 2013
Approved
5,323,336
30,816
1,000,000
2,000
6,356,152
524,039
914,296
7,794,487
Deschutes County, OREGON
Health Services—Health Services
Page 207
Acute Care Services (Fund 276)
The Acute Care Services Fund supports the mental health acute care system in Deschutes County and Central
Oregon. This fund includes revenue from a State General Fund grant. The purpose of the grant is to help
uninsured residents of Deschutes, Jefferson and Crook counties in need of acute care.. This grant is managed by
the Health Services Department. Decisions on use of these regional funds are made collaboratively by the
designated community mental health directors or managers in all three counties and in consultation with the
Central Oregon Regional Acute Care Council, an area planning group.
Grant funds are received into Fund 276 and transferred as needed to pay for acute mental health services offered
through the Health Services Department or through contracted services. This fund supports contracts with Sage
View, a secure facility on the east side of St. Charles Medical Center Bend, and the Psychiatric Emergency
Services (PES) Unit within St. Charles Medical Center Bend. These resources cover the cost of both voluntary and
involuntary indigent acute care. The fund also provides some support to Deschutes County’s Mobile Crisis Team,
which serves both Deschutes and Crook counties.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 931,054 968,504 894,744 943,664 943,664 5.5%
State Government Payments 1,395,715 1,395,715 1,381,481 1,380,031 1,380,031 (0.1%)
Charges for Services 45,638 15,000 15,000 15,750 15,750 5.0%
Interest Revenue 13,919 7,189 8,200 6,500 6,500 (20.7%)
Total Resources 2,386,326 2,386,408 2,299,425 2,345,945 2,345,945 2.0%
FY 2013
Approved
943,664
1,380,031
15,750
6,500
2,345,945
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Professional & Technical Services 1,111,414 1,128,750 1,159,391 1,141,341 1,141,341 (1.6%)
Internal Service Fund Charges 19,585 28,809 26,074 30,978 30,572 17.3%
Other Materials and Services 3,637 - 200 200 200 0.0%
Materials and Services 1,134,636 1,157,559 1,185,665 1,172,519 1,172,113 (1.1%)
Transfers-Behavioral Health (275) 283,186 365,657 252,515 264,631 264,631 4.8%
Contingency - - 861,245 908,795 909,201 5.6%
Total Requirements 1,417,822 1,523,216 2,299,425 2,345,945 2,345,945 2.0%
FY 2013
Approved
1,141,341
30,572
200
1,172,113
264,631
909,201
2,345,945
Deschutes County, OREGON
Health Services—Health Services
Page 208
Resources FY 2010
Actual
FY 2011
Budget
FY 2012
Requested
FY 2012
Proposed
% Chg.
FY 2012
State Government Payments 2,570,421 2,879,027
County General Funds 115,029 115,029
Total Resources 2,898,682 3,254,056
Charges for Services 3,000 0
Fines 151,232 210,000
Interest Revenue 9,000 0
Interfund Grants 50,000 50,000
Oregon Health Plan-Alcohol & Drug Services (Fund 280)
All resources included in Fund 280 pertain to the Department’s risks and responsibilities for serving Oregon
Health Plan members in Deschutes and northern Klamath County. with a medical need for outpatient chemical
dependency services. The dollars in this fund pay for outpatient services offered through Health Services,
primarily screening and help for people with co-occurring mental health and substance abuse disorders. These
funds are invested as needed to accomplish this purpose and administer the programs. Resources are also held in
reserve in this fund to address any potential claims of overpayment for services rendered.
In FY 2013, The Accountable Behavioral Health Alliance (ABHA), a mental health organization that helps Oregon
Health Plan (OHP) members in Deschutes, Jefferson, Crook, Lincoln and Benton counties, is likely to dissolve as a
five-county organization. Deschutes, Jefferson and Crook counties will form the Central Oregon Health Board
(COHB) as an ORS 190 organization to better coordinate health and social services more efficiently between the
three counties. The Health Board is likely to focus primarily on the development of a local system of community-
based services that help people with serious mental illness or chemical dependency recover from the effects of their
illness and participate fully in community life. The Health Board’s work will complement that of a new
Coordinated Care Organization in our region.
The Health Board will operate with a Governing Board that includes one County Commissioner from each member
county. It is projected that COHB will manage OHP revenue from PacificSource, as the Coordinated Care
Organization (CCO). A contract detailing scope of work, resources and required outcomes or benefits will guide this
work. Based on the agreement, the Health Board and Deschutes County will assure that OHP members receive
the necessary mental health benefits. COHB revenues benefiting OHP members from Deschutes County (about
25,340 people in 2012) will be transferred to Deschutes County Health Services and received into Fund 280. The
department will then transfer these resources as needed to pay for behavioral health services offered to OHP
members through Behavioral Health Fund 275. A larger portion of this fund will be transferred to Fund 275 in
FY 2013 in support of essential behavioral health services for a growing OHP client base.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 271,634 530,911 1,167,912 2,452,674 2,452,674 110.0%
State Government Payments 702,746 1,349,788 1,040,000 1,650,337 1,650,337 58.7%
Charges for Services 14,742 10,966 - - - 0.0%
Interest Revenue 5,331 5,785 5,000 10,000 10,000 100.0%
Total Resources 994,453 1,897,450 2,212,912 4,113,011 4,113,011 85.9%
FY 2013
Approved
2,452,674
1,650,337
-
10,000
4,113,011
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Professional and Technical Svcs 286,828 180,081 145,000 100,000 100,000 (31.1%)
Interfund Charge 81,107 148,789 120,000 120,000 120,000 0.0%
Internal Service Fund Charges 7,204 15,824 25,246 52,219 51,536 104.1%
Other Materials and Services 8,460 7,837 - - - 0.0%
Materials and Services 383,599 367,531 310,246 1,292,219 1,291,536 316.3%
Transfers-Behavioral Health (275) 79,943 100,000 396,077 484,494 484,494 22.3%
Contingency - - 1,506,589 2,336,298 2,336,981 55.1%
Total Requirements 463,542 467,531 2,212,912 4,113,011 4,113,011 85.9%
Grants, Loans & Reimbursements - 15,000 20,000 1,020,000 1,020,000 5000.0%
FY 2013
Approved
100,000
120,000
51,536
1,020,000
-
1,291,536
484,494
2,336,981
4,113,011
Deschutes County, OREGON
Health Services—Health Services
Page 209
Deschutes County, OREGON
Health Services
This page intentionally left blank.
Page 210
Board of Commissioners
Board of Commissioners (Fund 628)
County General Fund (Fund 001)
Administrative Services
Administrative Services (Fund 625)
Personnel Services (Fund 650)
Health Benefits Trust (Fund 675)
Risk Management (Fund 670)
Veterans’ Services (Fund 001-2300)
Grant Projects (Fund 001-2600)
Law Library (Fund 215)
Economic Development Fund (Fund 105)
Grant Projects (Fund 120)
Bethlehem Inn (Fund 128)
Humane Society of Redmond (Fund 129)
Special Transportation (Fund 150)
Taylor Grazing (Fund 155)
Video Lottery (Fund 165)
Finance
Finance (Fund 630)
Tax (Fund 001-1800)
PERS Reserve (Fund 135)
County School (Fund 145)
Transient Lodging Tax (Fund 160)
Welcome Center (Fund 170)
Dog Control (350)
Support Services Department
Support Services
Deschutes County, OREGON Page 211
Support Services
Information Technology
Information Technology (Fund 660)
GIS Dedicated (Fund 305)
Information Technology Reserve (Fund 661)
Court Technology Reserve (Fund 111)
Legal Counsel
Legal Counsel (Fund 640)
Property and Facilities
Building Services (Fund 620)
Property Maintenance (Fund 001-2500)
La Pine Industrial (Fund 125)
Park Acquisition & Development (Fund 130)
Park Development Fees (Fund 132)
General County Projects (Fund 142)
Property Management Operations (Fund 200)
Foreclosed Land Sales (Fund 205)
Deschutes County, OREGON Page 212
The Board of Commissioners is the communication and political link between the citizens of Deschutes County and
the County government. This policymaking body is comprised of three, at-large elected officials each serving a four-
year term. Tammy Baney took office in 2007 and was re-elected to serve from 2011 to 2015. Alan Unger’s term is
from 2009 to 2013. Anthony DeBone was elected to serve from 2011 to 2015.
The Board’s duties include executive, judicial (quasi-judicial) and legislative
authority over policy matters of countywide concern. Adoption of the County
budget is also one of the Board’s responsibilities. To implement policy and man-
age day-to-day operations, the Board is responsible for appointing a County
Administrator, as well as a County Legal Counsel. Additionally, the Board is
the governing body for the Sunriver Service District, 9-1-1 Service District,
Extension/4-H Service District, the Black Butte Ranch Service District, as well
as for the debt service for the Bend and Sunriver libraries.
This Board also takes a lead role in working with and lobbying the Oregon State Legislature and Oregon’s U.S.
Congressional delegation. Inter-jurisdictional work also takes place with the governing bodies in the four cities
located in Deschutes County (Bend, Redmond, Sisters and La Pine) and other regional counties in addressing
matters of mutual concern.
Resources Requirements
Department Overview
Budget Summary
Total Budget 492,379
Budget Change +2.1%
Total Staff 3.00 FTE
Staff Change No Change
Anthony DeBone (Chair), Commissioner
Alan Unger (Vice Chair), Commissioner
Tammy Baney, Commissioner
Board of Commissioners
Mission Statement
To provide public oversight of the governmental process by setting
policy and structure for Deschutes County
Deschutes County, OREGON
Support Services-Board of Commissioners
Beginning
Capital
12%
Non-
Operational
< 1%
Interfund
Charges
88%Personnel
70%Materials &
Services
18%
Capital
Outlay
< 1%
Contingency
12%
Page 213
Appointments and Affiliations
Individual members of the Board also represent the County through
appointments or affiliations with various community boards and agencies.
Tammy Baney
10-Year Plan to End Homelessness,
Chair
Accountable Behavioral Health
Alliance (ABHA)
Association of Oregon Counties
(AOC), President
AOC Legislative Committee
Arts Central Board
Behavioral Health Advisory Board
Central Oregon Health Board
Central Oregon Health Council,
Chair
Central Oregon Visitors’
Association (COVA) Board
National Association of Counties
(NACO) Human Svcs & Education
Committee
Oregon Housing Council
Oregon Map Project (ORMAP)
Oregon School Law Advisory
Committee
Oregon Transportation Commission
OTC—Non-Roadway User Task
Force
Public Health Advisory Board
Public Safety Coordinating Council
(PSCC)
Anthony DeBone
Association of Oregon Counties
(AOC) Communications Committee
AOC Energy & Environment
Committee
Audit Committee
Bend Metropolitan Planning
Organization (Bend MPO), Vice
President
Central Oregon Area Commission
on Transportation (COACT),
alternate
Central Oregon Intergovernmental
Council (COIC), alternate
NeighborImpact
NeighborImpact Emergency
Services Committee
Oregon Department of Fish &
Wildlife (ODFW)—External Budget
Advisory Committee
ODFW Wildlife, Marine Advisory
Project Wildfire
Public Safety Coordinating Council
(PSCC), alternate
Alan Unger
Association of Oregon Counties
(AOC) Water Committee, Co-Chair
AOC Legislative Committee
AOC Transportation Committee
Bend Metropolitan Planning
Organization (Bend MPO), alternate
Central Oregon Area Commission on
Transportation (COACT)
Central Oregon Regional Solutions
Advisory Committee
Central Oregon Intergovernmental
Council (COIC), Chair
Collaborative Forest Landscape
Restoration Group, Steering
Committee Chair
Deschutes River Conservancy
Deschutes Water Alliance, Chair
Forest Authority Board
Hospital Facility Authority Board,
Chair
Oregon Department of
Transportation (ODOT) Flexible
Funding Advisory Committee
ODOT Oregon Flight Advisory
Committee
Oregon Workforce Alliance/The
Oregon Consortium
Oregon Workforce Investment Board
Redmond Childcare Initiative
Redmond Economic Development
South Redmond Collaborative
Planning Group
Upper Deschutes Watershed
Council
Support Services—Board of Commissioners
Deschutes County, OREGON Page 214
Support Services—Board of Commissioners
Deschutes County, OREGON
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
BOARD OF COMMISSIONERS FTE 5.00 5.00 3.00 3.00 3.00
Staff Summary
Organizational Chart
Citizens of
Deschutes County
Commissioner,
Position #2
1.00 FTE
Commissioner,
Position #3
1.00 FTE
Commissioner,
Position #1
1.00 FTE
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 68,511 95,210 115,000 60,000 60,000 (47.8%)
Charges for Services 68 308 - - - 0.0%
Interest Revenue & Donations 1,263 1,712 500 500 500 0.0%
Interfund Payments 573,207 360,820 360,820 431,879 431,879 19.7%
Transfer from General Fund - 90,000 5,801 - - (100.0%)
Total Resources 643,049 548,503 482,121 492,379 492,379 2.1%
State Government Payments - 453 - - - 0.0%
FY 2013
Approved
60,000
-
-
500
431,879
-
492,379
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 341,408 241,228 241,820 241,840 244,194 1.0%
Benefits 146,897 89,384 96,844 98.732 99,925 3.1%
Personnel Services 488,305 330,612 338,744 340,572 344,119 1.6%
Internal Service Charges 2,080 2,059 1,947 1,900 1,900 (2.4%)
Other Materials and Services 57,454 101,690 97,374 87,368 87.368 (10.0%)
Materials and Services 59,534 103,749 99,321 89,268 89.268 (10.1%)
Capital Outlay - - 100 100 100 0.0%
Contingency - - 43,956 62,439 58,892 34.0%
Total Requirements 547,839 434,361 482,121 492,379 492,379 2.1%
FY 2013
Approved
244,194
99,925
344,119
1,900
87,368
89,268
100
58,892
492,379
Budget Summary — Board of Commissioners (Fund 628)
Page 215
Support Services—Board of Commissioners
Deschutes County, OREGON
This fund accounts for the financial operations of the County which are not accounted for in any other fund. Principal
sources of revenue are property taxes and revenues from the State of Oregon and the federal government. There are
ten departments in the County General Fund.
001-0000 County General Fund Revenue
001-0200 County Assessor’s Office (narrative in Direct Services Section)
001-0500 County Clerk’s Office (narrative in Direct Services Section)
001-0600 Board of Property Tax Appeals (narrative in Direct Services Section, County Clerk’s Office)
001-1100 District Attorney’s Office (narrative in Public Safety Section)
001-1800 Finance & Tax Department (narrative in Support Services Section)
001-2300 Veterans’ Services Department (narrative in Support Services Section, Administrative Services)
001-2500 Property Management (narrative in Support Services Section, Property & Facilities)
001-2600 Grant Projects (narrative in Support Services Section, Administrative Services)
001-4500 County General Fund Non-departmental
County General Fund (001-0000): Resources Budget Summary
County General Fund (Fund 001)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 6,775,995 9,677,699 7,300,000 8,300,000 8,700,000 19.2%
Other State Payments 40,408 69,553 38,000 38,000 38,000 0.0%
Charges for Services 14,793 7,398 5,500 5,000 5,000 (9.1%)
Sales of Equipment & Material 6,500 - - - - 0.0%
Total Resources 31,216,941 33,728,788 29,783,288 31,558,891 31,958,891 7.3%
Property Taxes 20,128,513 20,340,663 19,414,967 20,191,560 20,191,560 4.0%
Prior Year Tax Collection 1,160,654 1,073,777 680,000 680,000 680,000 0.0%
Other Taxes and Penalties 29,535 5,320 6,000 5,600 5,600 (6.7%)
Federal Government Payments 467,230 471,913 471,913 471,823 471,823 (0.0%)
State Cigarette Tax 171,962 190,206 170,000 165,000 165,000 (2.9%)
State Liquor Revenue 666,488 746,725 680,000 680,000 680,000 0.0%
State Tax on Electric Co-ops 499,065 464,452 465,000 480,000 480,000 3.2%
Fines & Fees 599,660 560,484 450,000 440,000 440,000 (2.2%)
Interest Revenue 127,030 82,690 64,000 64,000 64,000 0.0%
Rentals & Rights 39,108 37,908 37,908 37,908 37,908 0.0%
Transfer from Sheriff (255) 490,000 - - - - 0.0%
FY 2013
Approved
8,300,000
20,191,560
680,000
5,600
471,823
165,000
680,000
480,000
38,000
5,000
440,000
64,000
37,908
-
-
31,558,891
Page 216
Support Services—Board of Commissioners
Deschutes County, OREGON
County General Fund Non-departmental (001-4500): Expenditures Budget Summary
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY
2013
Personnel Services 8,510 5,900 5,499 5,774 5,774 5.0%
Internal Service Charges 429,388 467,683 457,022 490,740 491,492 7.5%
Utilities 171,868 177,755 160,900 147,250 147,250 (8.5%)
Law Enforcement District 2 (702) 633,163 514,358 576,144 576,735 576,735 0.1%
Crime Prevention - 197,000 197,000 197,000 197,000 0.0%
Other Materials and Services 190,596 232,276 170,297 166,320 166,320 (2.3%)
Materials and Services 1,425,015 1,589,072 1,561,363 1,578,045 1,578,797 1.1%
Capital Outlays - 282,576 250,100 100 100 (100.0%)
Transfer—Juvenile (230) 5,543,186 5,543,186 5,321,459 5,344,523 5,344,523 0.4%
Transfer-Public Health (259) 2,317,765 2,385,577 2,382,865 2,405,617 2,414,457 1.0%
Transfer-Behavioral Health (275) 1,316,158 1,316,158 1,263,515 1,307,787 1,307,787 3.5%
Transfer-Community Development (295) 1,519,127 769,387 1,344,985 1,305,353 1,350,232 10.2%
Transfer-Justice Court (123) 599,287 481,450 499,952 574,636 579,636 15.9%
Transfer-Adult Parole & Probation (355) 115,029 115,029 338,292 350,328 435,328 28.7%
Transfer-Children & Fam Comm (220) 284,333 309,333 272,960 275,984 275,984 1.1%
Transfer-Fair & Expo (618) 197,919 197,919 170,000 170,000 170,000 0.0%
Transfer-Debt Service—Jamison (539) - - - 127,928 127,928 100.0%
Transfer-Dog Control (350) 137,669 175,000 119,796 105,512 105,512 (11.9%)
Transfer-Victims’ Assistance (212) 108,775 108,775 104,424 105,056 105,056 0.6%
Transfer-Video Lottery (165) 30,000 119,350 89,350 89,350 89,350 0.0%
Transfer-Information Technology (660) 65,001 221,000 97,851 66,000 66,000 (32.6%)
Transfer-Administrative Services (625) 40,000 172,000 197,117 40,000 40,000 (79.7%)
Transfer-Court Tech Reserve (111) - 32,000 32,000 32,000 32,000 0.0%
Transfer-County Fair (619) 5,000 5,000 5,000 5,000 5,000 0.0%
Transfer-General County Projects (142) 255,000 1,635,000 953,279 341,478 341,478 (64.2%)
Transfer-Fair & Expo Reserve (617) - 350,000 200,000 100,000 100,000 (50.0%)
Transfer-Reserve Fund (143) - 606,000 - 300,000 166,381 100.0%
Transfer-A&T Reserve (114) - 187,000 100,000 - - (100.0%)
Transfer-Economic Development (105) - 200,000 96,833 - - (100.0%)
Transfer-Finance (630) - 363,000 16,154 - - (100.0%)
Transfer-Building Services (620) - 174,000 33,705 - - (100.0%)
Other Transfers 425,224 261,000 339,073 - - (100.0%)
Transfers Out 12,959,473 15,727,164 13,978,610 13,046,552 13,056,652 (6.6%)
Contingency - - 5,165,880 7,767,683 8,127,812 57.3%
Total Requirements 14,392,999 17,604,712 20,961,452 22,398,154 22,769,135 8.6%
FY 2013
Approved
5,774
491,492
147,250
576,735
197,000
166,320
1,578,797
100
5,344,523
2,414,457
1,307,787
1,350,232
579,636
435,328
275,984
170,000
127,928
105,512
105,056
89,350
66,000
40,000
32,000
5,000
341,478
100,000
166,381
-
-
-
-
-
13,056,652
7,727,812
22,369,135
Page 217
Deschutes County, OREGON
The Administrative Services Department provides general oversight and
direction to the county organization as a whole, both in terms of planning for the
county’s long-term financial and organizational health and managing the day-to
-day operation of one of Central Oregon’s largest employers. The Administrative
Services Department implements and communicates to employees the policies,
goals and objectives of the Board of Commissioners and works with the Board to
formulate those policies and goals. The department also evaluates program
effectiveness, provides internal audits, communication and support for all
county programs and services through administrative policy.
In addition to the Administrative Services Department, there are five other
departments considered part of Administration: Personnel, Risk Management, Veterans’ Services, Grant Projects
and the Law Library. Administration also provides direct oversight of the Video Lottery Fund.
Resources Requirements
Department Overview
Budget Summary*
Total Budget 1,110,385
Budget Change -12.0%
Total Staff 14.00 FTE
Staff Change -0.25 FTE
Erik Kropp, Interim County Administrator
Administrative Services
Mission Statement
Provide the organizational leadership and support that connects policy to
performance to benefit the citizens of Deschutes County
Support Services—Administrative Services
Beginning
Capital
12%
Interfund
Charges
84%
Other
4%
Personnel
78%
Materials &
Services
10%
Contingency
12%Other
< 1%
*Budget for fund 625 only. Staff includes
funds 001-2300, 001-2600, 165, 215, 625, 670
Page 218
Support Services—Administrative Services
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Worked with the Board of County Commissioners and the Road Department on long-term road
maintenance funding issues, which included a focus group and a report. These recommendations are
currently being implemented by the Road Department.
Successfully completed union negotiations with three collective bargaining units: Association of Federal,
State, County, Municipal Employees (AFSCME), International Union of Operating Engineers (IUOE) Local
701, and Federation of Oregon Parole and Probation Officers (FOPPO)
Earned the Government Finance Officers Association’s Distinguished Budget Presentation Award for the
fourth year in a row
Deschutes Onsite Clinic, a health clinic for employees and dependents, saved the County’s self-insured
health benefits plan approximately $457,812 in FY 2012
Assisted the 9-1-1 County Service District in the development of a tax measure for more stable financing
Offers County College program, which provided a once a week class for eight weeks to educate residents
about County services and departments
Began video recordings of Board of County Commissioner Business Meetings which are available for
review on the County’s website
Issued five performance audits, two special reports and four follow-up reports. The Internal Audit program
received a full compliance external peer review covering the last three years
Acquired a North County campus building, referred to as the Design Building, in Redmond
Designed and constructed an onsite pharmacy for County employees and dependents
Significant Issues in the Year Ahead
Coordination with the Board of County Commissioners will continue in effort to fill the vacant County
Administrator position. The County is in the process of identifying an executive search firm to assist with the
recruitment.
With six bargaining units, four of them strike-prohibited, the County will likely be participating in union
negotiations with at least one every year. In FY 2013, negotiations will be conducted with three unions,
Deschutes 9-1-1 Employees Union, IUOE and FOPPO
Continuing to monitor and ensure the smooth operation of the Deschutes Onsite Clinic (DOC) and the newly
opened onsite pharmacy
Maintaining and monitoring the overall financial health of the organization and strengthening ongoing
countywide programs such as training, employee recognition and wellness
Work with the Health Services Department in the development and navigation of a coordinated care
organization in Central Oregon
Completing the development of the North County campus building
Fiscal Issues and Conditions
Administrative Services is funded primarily by indirect service charges. The fund also receives $40,000 per year for
public information efforts on behalf of the County or specific County programs.
Page 219
Deschutes County, OREGON
Support Services—Administrative Services
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Administrative Services FTE (625)1,2 4.65 4.65 6.65 6.65 6.40
Risk Management FTE (670)1 4.25 3.25 3.25 3.25 3.25
Veterans’ Services FTE (001-2300) 2.50 2.50 2.75 2.75 2.75
Grant Projects FTE (001-2600) 1.00 1.00 1.00 1.00 1.00
Law Library FTE (215) 0.50 0.50 0.50 0.50 0.50
Video Lottery FTE (165)2 0.10 0.10 0.10 0.10 0.10
TOTAL ADMINISTRATION FTE 13.00 12.00 14.25 14.25 14.00
Staff Summary
1 –The salary for Deputy County Administrator is split between Administrative Service (75%) and Risk Management (25%)
2—The salary for Assistant to the County Administrator is split between Administrative Services (65%), Health Benefits ((25%) and
Video Lottery (10%)
Organizational Chart
Department Head
Management
Represented by AFSCME
Confidential Employee
Departments reporting through Administrative Services
County Administrator
1.00 FTE
Deputy County
Administrator
1.00 FTE
Asst. to the County
Administrator
0.75 FTE
Internal Auditor
1.00 FTE
Public Comm.
Coordinator
1.00 FTE
Executive
Secretary
1.00 FTE
Administrative
Assistant
1.00 FTE
VETERANS’
SERVICES
GRANT
PROJECTS
LAW LIBRARY
RISK
MANAGEMENT
Claims Coordinator
1.00 FTE
Secretary
1.00 FTE
Loss Prevention
Specialist
1.00 FTE
Grant Writer
1.00 FTE
Veterans’ Services
Officer
1.00 FTE
Assistant Veterans’
Services Officer
0.75 FTE
Secretary
1.00 FTE
Law Librarian
0.50 FTE
Page 220
Deschutes County, OREGON
Support Services—Administrative Services
Budget Summary — Administrative Services (625)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 117,586 70,480 183,000 140,000 140,000 (23.5%)
Charges for Services 81 70 - - - 0.0%
Interest Revenue 1,680 1,039 - 500 500 100.0%
Interfund Payments 692,041 881,738 881,738 929,885 929,885 5.5%
County General Fund 40,000 172,000 197,117 40,000 40,000 (79.7%)
Total Resources 851,388 1,125,327 1,261,855 1,110,385 1,110,385 (12.0%)
FY 2013
Approved
140,000
-
500
929,885
40,000
1,110,385
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 459,536 612,655 741,854 618,969 618,969 (16.6%)
Benefits 180,819 238,469 259,415 241,342 242,841 (6.4%)
Personnel Services 640,355 851,124 1,001,269 860,311 861,810 (13.9%)
Internal Service Charges 3,144 2,819 2,540 2,642 2,642 4.0%
Other Materials and Services 137,409 113,108 110,008 107,962 107,962 (1.9%)
Materials and Services 140,553 115,927 112,548 110,604 110,604 (1.7%)
Capital Outlay - - 100 100 100 0.0%
Transfer to Vehicle R & M (340) - - 3,600 3,600 3,600 0.0%
Contingency - - 144,338 135,770 134,271 (7.0%)
Total Requirements 780,908 967,051 1,261,855 1,110,385 1,110,385 (12.0%)
FY 2013
Approved
618,969
242,841
861,810
2,642
107,962
110,604
100
3,600
134,271
1,110,385
Performance Management
Action #1: Improve training course offerings in response to employee needs and feedback (Goal #5,
Objective #1)
Performance Measure #1: Percentage of positive Employee Survey responses to training and education
questions in annual employee survey
Performance Measure #2: Percentage of responses to post-training surveys satisfied with the course
Performance Measure #3: Number of training catalogs produced, incorporating employee feedback
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
81% 83% 86% N/A 85% or greater
Measure
Measure #1
Measure #2 N/A N/A N/A Establish Baseline Establish Baseline
Measure #3 N/A N/A N/A 2 2
FY 2012
No Employee
Survey
No Survey
2
Page 221
Deschutes County, OREGON
Support Services—Administrative Services
Action #2: Track employee customer satisfaction with internal service departments (Goal #5, Objective #2)
Performance Measure #4: Percentage of employees rating the service received by internal service
departments as good or excellent on the annual employee survey
Action #3: Increase utilization of Employee Recognition Program (Goal #5, Objective #3)
Performance Measure #5: Value of points redeemed for merchandise in the Employee Recognition Program
Action #4: Identify and address departmental policies and procedures through development of audit work
plan (Goal #6)
Performance Measure #6: Audit acceptance rate compared to the national average for local governments
Performance Measure #7: Post-audit customer satisfaction rate as compared to the national average for
local governments.
Action #5: Work with Economic Development of Central Oregon (EDCO) to identify forgivable loan
opportunities (Goal #6, Objective #1)
Performance Measure #8: Number of forgivable loans awarded
Performance Measure #9: Percentage of budgeted loan funding disbursed
Action #6: Promote community investment through promotion of Community Grant applications (Goal #6,
Objective #1)
Performance Measure #10: Value of Community Grants allocated as percentage of total value of
grant applications.
Department FY 2009 FY 2010 FY 2011 FY 2013 Target
Administrative Services 83% 85% N/A 85%
Personnel 93% 91% N/A 91%
Risk Management 81% 87% N/A 87%
FY 2012
No Employee
Survey
No Employee
Survey
No Employee
Survey
FY 2013 Target
Meet or Exceed FY 2012
FY 2012
$5,461
FY 2011
$4,482
FY 2010
$36,915
Measure FY 2009 FY 2010 FY 2011 FY 2013 Target
Measure #6—Deschutes County 97% 95% 90% 90%
Measure #7—Deschutes County 94% 96% 90% 85%
FY 2008
94%
96%
Measure #6—National Average 91% 84% 84% N/A N/A
Measure #7—National Average 92% 86% 86% N/A N/A
FY 2012
100%
N/A
95%
N/A
Measure FY 2013 Target
Measure #8 6 loans
Measure #9 80%
FY 2012
5 loans (1 refused)
$182,000 (61%)
FY 2011
5 loans
$152,000 (51% )
FY 2009 FY 2010 FY 2011 FY 2013 Target
$1,021,639 $633,975 $545,895 N/A
Value of Grant Applications
Value of Grants Awarded $286,500 $200,000 $281,850 N/A
Percentage Awarded 28% 32% 52% 50%
FY 2012
$800,484
$325,000
41%
Page 222
Deschutes County, OREGON
Support Services-Administrative Services
This department administers the salaries and benefits for more than 1,000 Deschutes County employees. The
department’s responsibilities include staff recruitments, compensation, leave programs, insurance, retirement
savings programs and other countywide programs. Additionally, this department also maintains employee records
and personnel files, facilitates employee training and ensures compliance with county, state and federal rules and
regulations. The Personnel Department assists in negotiating six employee association and union contracts.
Responsibility for implementing and maintaining salaries, benefits and working conditions contained in these
contracts also rests with this department. Salary and benefit surveys are routinely conducted in order to remain
competitive in the labor market. The Personnel Department is an internal service department and therefore
generates 71% of its resources from internal service charges. The remainder comes from beginning net working
capital, interest revenue and charges for services.
Personnel Services (Fund 650)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 423,562 351,450 305,500 290,000 290,000 (5.1%)
Charges for Services 1,063 19,774 1,000 1,000 1,000 0.0%
Interest Revenue 5,198 2,720 3,000 3,000 3,000 0.0%
County General Fund - 15,500 12,463 - - (100.0%)
Total Resources 1,060,892 1,114,774 1,047,293 1,094,626 1,094,626 4.5%
Interfund Payments 631,069 725,330 725,330 800,626 800,626 10.4%
FY 2013
Approved
290,000
1,000
3,000
800,626
-
1,094,626
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 569,668 596,410 610,584 679,367 680,644 11.5%
Materials and Services 139,774 157,714 307,409 302,369 302,369 (1.6%)
Capital Outlay - - 100 100 100 0.0%
Contingency - - 129,200 112,790 111,513 (13.7%)
Total Requirements 709,442 754,124 1,047,293 1,094,626 1,094,626 4.5%
Benefits 177,163 179,109 181,973 197,267 198,544 9.1%
Salaries 392,505 417,301 428,611 482,100 482,100 12.5%
Other Materials and Services 136,753 154,724 304,275 299,449 299,449 (1.6%)
Internal Service Charges 3,021 2,990 3,134 2,920 2,920 (6.8%)
FY 2013
Approved
482,100
198,544
680,644
2,920
299,449
302,369
100
111,513
1,094,626
Page 223
Deschutes County, OREGON
Support Services—Administrative Services
Staff Summary
1 - Beginning in FY 2011, he salary for the Personnel Services Manager, Personnel Analyst and
Human Resources Analyst are split between Personnel (95%) and Health Benefits (5%)
2- Beginning in FY 2013, the salary of the Assistant to the County Administrator is split between
Administrative Services (65%), Health Benefits (25%) and Video Lottery (10%)
Organizational Chart
Performance Management
Action #1: Track the number of employees voluntarily terminating their employment with Deschutes
County (Goal #5, Objective #3)
Performance Measure #1: Employee voluntary turnover rate
Action #2: Track department head and supervisor ability to complete employee evaluations in a timely
manner (Goal #5, Objective #3)
Performance Measure #2: Percentage of employee evaluations completed within 30 days of employee
anniversary date
Performance Measure #3: Percentage of employee evaluations completed
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
10.1% 5.2% 3.6% 4.9% Less than 7.1%
FY 2012
5.4%
Measure FY 2010 FY 2011 FY 2013 Target
Measure #2 70% 84% 80%
Measure #3 88% 91% 90%
FY 2012
71%
86%
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL PERSONNEL FTE 7.25 7.25 7.25 7.50 8.00
Health Benefits FTE (675)1,2 1.00 1.00 1.15 1.40 1.90
Personnel FTE (650)1 6.25 6.25 6.10 6.10 6.10
Department Head
Management
Represented by AFSCME
Confidential Employee
Personnel
Services Manager
1.00 FTE
Human Resources
Analyst
1.00 FTE
Benefits
Coordinator
1.00 FTE
Personnel
Specialist
3.00 FTE
Personnel
Assistant
1.00 FTE
Wellness
Coordinator
0.50 FTE
Asst. to County
Administrator
0.25 FTE
Investigator
0.25 FTE
Page 224
Deschutes County, OREGON
Support Services—Administrative Services
Health Benefits Trust (Fund 675)
Deschutes County partially self-insures employee medical and prescription benefits with a third party administra-
tor processing insurance claims. Dental, vision and alternative care benefits are completely self-insured. The
Central Oregon Intergovernmental Council (COIC) and County retirees also participates in the program. One full-
time Benefits Coordinator manages the program.
Interfund charges are assessed to each department and employees also contribute a monthly premium of $65. In
FY 2013, the amount departments pay per budgeted FTE has increased 7.5% to maintain a consistent and healthy
contingency. Expenses for this fund for FY 2013 are expected to remain relatively flat over FY 2012. Claims in
FY 2012 are trending to be about equal to FY 2011. The contingency is expected to decrease by $1,400,000 in
FY 2013 based on a deliberate drawdown to ease the budgetary challenges to departments caused by the economic
downturn.
Recent federal changes to health benefit plans have impacted the Health Benefits Trust in FY 2012, and will
continue in FY 2013, which led to increased costs associated with mandated benefits. Segal Consulting was hired
in FY 2011 to review the health plan and identify changes to provide cost savings. Many of their suggestions have
been instituted, such as increasing office visit co-pays from $15 to $25, soliciting for new long term disability and
life insurance carrier which is expected to save the plan approximately $100,000. Health Benefits is in the process
of accepting bids for pharmaceutical benefits management.
In February 2011, the Deschutes Onsite Clinic (DOC) a free health clinic for employees and dependents covered by
the plan, opened. The initial operating costs were recovered in nine months after the opening. Thus far, the DOC
has recorded more than 7,000 office visits, 4,000 lab draws and written more than 5,000 prescriptions. The use of
the DOC has avoided nearly $487,913 in costs for the health plan and $248,283 for employees.
In May 2012, the DOC Pharmacy was opened. It provides discount medications to employees and dependents
while saving the health plan on overall costs. Concurrently, a countywide wellness program kicked off. A part time
wellness coordinator was hired in FY 2012, a Wellness Task Force was established with representatives from all
departments to develop the program. Initial programs include contracting with a registered dietician, weight
watchers classes, exercises classes and informational programs.
Performance Management
Action #3: Administer the Deschutes Onsite Clinic (DOC) using tenets of the Triple Aim: improve the over-
all health of the population, improve the healthcare experience and reduce the cost per employee for
healthcare (Goal #5, Objective 3)
Performance Measure #4: Percentage of employees who take an annual health risk assessment
Performance Measure #5: Percentage of patients surveyed who are satisfied with the care they received
Performance Measure #6: Cost avoidance based on clinic visits, as opposed to outside providers
*Based on five months of operations
Measure FY 2013 Target
Measure #4 75% or greater
Measure #5 85% or greater
Measure #6 $400,000
FY 2011
40%
N/A
$30,101*
FY 2012
62%
85%
$457,812
Page 225
Deschutes County, OREGON
Budget Summary—Health Benefits Trust (Fund 675)
Support Services—Administrative Services
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 103,743 127,664 151,218 200,358 200,772 32.6%
Internal Service Charges 1,804 6,716 17,835 37,630 38,060 113.4%
Medical Claims 12,912,796 14,091,904 15,538,258 13,740,000 13,740,000 (11.6%)
Stop Loss Coverage 374,287 335,724 350,000 350,000 350,000 0.0%
State Assessments 1,039 124,832 150,000 160,000 160,000 6.7%
Administrative Fee 446,448 397,720 425,000 425,000 425,000 0.0%
Insurance Refunds (108,289) (100,908) - - - 0.0%
Onsite Health Clinic 3,959 399,169 1,294,650 723,512 723,512 (44.1%)
Onsite Pharmacy - - - 1,308,191 1,308,191 100.0%
Wellness Program - - 78,844 104,751 104,751 32.9%
Other Materials and Services 35,797 57,622 44,483 57,118 57,118 28.4%
Materials and Services 13,667,841 15,312,779 17,899,070 16,906,202 16,906,632 (5.5%)
Capital Outlay - 108,169 200 100 100 (50.0%)
Contingency - - 11,985,223 12,803,340 12,297,496 2.6%
Total Requirements 13,771,584 15,548,612 30,035,711 29,910,000 29,405,000 (2.1%)
Benefits 30,709 36,305 44,376 58,476 58,890 32.7%
Salaries 73,034 91,359 106,842 141,882 141,882 32.8%
FY 2013
Approved
141,882
58,890
200,772
38,060
13,740,000
350,000
160,000
425,000
-
723,512
1,308,191
104,751
57,118
16,906,632
100
12,997,496
30,105,000
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 17,894,797 16,988,140 15,500,000 14,500,000 13,800,000 (11.0%)
Federal Government Payments - 93,496 - - - 0.0%
Employee Share of Premiums 384,742 534,405 680,000 680,000 680,000 0.0%
Department Share of Premiums 10,479,810 11,407,042 12,015,711 12,600,000 12,795,000 6.5%
COIC Premiums 1,135,675 1,418,895 1,260,000 1,300,000 1,300,000 3.2%
Retirees & COBRA Premiums 614,039 732,526 500,000 750,000 750,000 50.0%
Prescription Rebates 42,066 94,970 - - - 0.0%
Interest Revenue 208,595 109,026 80,000 80,000 80,000 0.0%
Total Resources 30,759,724 31,378,500 30,035,711 29,910,000 29,405,000 (2.1%)
FY 2013
Approved
14,500,000
-
680,000
12,795,000
1,300,000
750,000
-
80,000
30,105,000
Page 226
Support Services—Administrative Services
Deschutes County, OREGON
This department is responsible for overseeing the insurance needs of the County and administering the County's
self-insurance program for workers' compensation, unemployment, general liability, and vehicle liability. Risk
Management also manages insurance programs for property, buildings and contents, volunteers, public officials, and
bonds. The department is responsible for safety within County operations with a goal of providing a safe environment
for county representatives so that no person is exposed to preventable accidents or illness. Risk Management
coordinates with federal and state agencies to implement safety regulations to enhance employee health and safety
while working, as well as serving as the primary contact on the Americans with Disabilities Act (ADA).
This fund maintains a contingency at a level that is actuarially sound to provide coverage for the County’s self
insurance program. Claims costs are budgeted at $1.9 million. The revenue for this fund comes from two main
sources: beginning net working capital (45%) and interfund charges to departments for insurance coverage (53%).
Budget Summary
Risk Management (Fund 670)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 2,669,291 2,374,540 2,100,000 2,000,000 2,000,000 (4.8%)
Charges for Services 141,169 46,414 44,550 78,550 78,550 76.3%
Interest Revenue 32,552 15,685 15,050 15,050 15,050 0.0%
County General Fund - - 200,000 - - (100.0%)
Total Resources 4,793,645 4,327,523 4,826,775 4,533,224 4,533,224 (6.1%)
General Liability-Interfund 456,964 335,833 250,855 262,333 262,333 4.6%
Property Insurance-Interfund 286,079 294,019 311,633 313,480 313,480 0.6%
Vehicle Insurance-Interfund 184,195 182,710 178,310 173,635 173,635 (2.6%)
Workers’ Compensation-Interfund 861,712 905,974 1,473,944 1,440,176 1,440,176 (2.3%)
Unemployment Insurance-Interfund 161,683 172,348 252,433 250,000 250,000 (1.0%)
FY 2013
Approved
2,000,000
78,550
15,050
262,333
313,480
173,635
1,440,176
250,000
-
4,533,224
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 272,148 291,027 294,357 307,200 307,896 4.6%
Internal Service Fund Charges 159,897 144,888 120,367 109,480 108,747 (9.7%)
Settlements and Insurance 1,954,601 1,811,996 2,326,708 1,901,715 1,901,715 (18.3%)
Other Materials and Services 32,459 39,675 47,350 58,528 58,528 23.6%
Materials and Services 2,146,957 1,996,559 2,494,425 2,069,723 2,068,990 (17.1%)
Capital Outlay - - 100 100 100 0.0%
Transfer-Vehicle Rep & Maint (340) - - 7,200 7,200 7,200 0.0%
Contingency - - 2,030,693 2,149,001 2,149,038 5.8%
Total Requirements 2,419,105 2,287,586 4,826,775 4,533,224 4,533,224 (6.1%)
Benefits 87,277 89,825 90,613 94,571 95,267 5.1%
Salaries 184,871 201,202 203,744 212,629 212,629 4.4%
FY 2013
Approved
212,629
95,267
307,896
108,747
1,901,715
58,528
2,068,990
100
7,200
2,149,038
4,533,224
Page 227
Deschutes County, OREGON
Support Services—Administrative Services
This department assists veterans and their family members in submitting claims to the Federal Veterans’
Administration for all veterans’ benefits. These claims include service-connected disability compensation, non-service
connected pensions, widows’ pensions, death and indemnity compensation, home improvements for handicapped
adaptability, medical benefits, burial benefits, home loans, vocational rehabilitation and education, clothing
allowances, and specially adapted automobile equipment grant requests. The veterans’ service officer is accredited
through the Oregon Department of Veterans Affairs to provide the best and most accurate claims work possible for
the veterans of Deschutes County. The department employees a 0.75 FTE assistant veterans’ services officer, which
has allowed the department to increase the overall claims processing and provide increased outreach to other areas of
the county. The department also provides a federal work study program to assist veterans currently enrolled as full-
time students. This program provides these students a place to work in a veterans’ benefits environment, and be paid
by the federal Veterans Administration. The department currently maintains more than 3,800 files, which is up
approximately 750 from the past year. The office sees on average 45 clients a week and receives 35 to 50 phone calls
per day inquiring about veterans’ benefits. The department also makes referrals to other state and local services to
help with any other needs that may arise in life.
Veterans’ Services relies heavily on County General Fund for revenue (74%). An additional 33% comes from state
funding with the remainder coming from charges for services.
Budget Summary
Veterans’ Services (Fund 001-2300)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
State Government Payments 88,263 67,544 60,441 67,500 67,500 11.7%
Charges for Services - - 900 900 900 0.0%
County General Fund 146,005 198,279 206,074 191,998 192,592 (6.5%)
Total Resources 234,268 265,823 267,415 260,398 260,992 (2.4%)
FY 2013
Approved
67,500
900
192,592
260,992
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 157,773 189,940 186,444 178,445 179,010 (4.0%)
Materials and Services 76,495 75,883 80,871 81,853 81,882 1.3%
Capital Outlay - - 100 100 100 0.0%
Total Requirements 234,268 265,823 267,415 260,398 260,992 (2.4%)
FY 2013
Approved
179,010
81,882
100
260,992
Risk Management: Performance Management
Action #1: Ensure facilities and equipment are maintained in a safe, comfortable and healthy condition
(Goal #5, Objective 1)
Performance Measure #1: Number of workplace accidents that require days away from work, restricted, or
transferred workers per 100 employees (DART Rate).
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
Deschutes County 1.4 0.3 1.82 1.85 1.35
National Average for Public Sector 2.7 2.5 N/A N/A N/A
FY 2012
2.50
N/A
Page 228
Deschutes County, OREGON
Support Services—Administrative Services
This department researches, identifies and seeks award of external funds from federal, state and private sources. The-
se funds are both for county services and as pass-through funds for local organizations. The Grant Projects Fund is
almost entirely reliant upon funding from the County General Fund (98%), with interfund payments providing the
remainder.
Performance Management
Action #1: Procure funding for County and county-supported projects through successful preparation of
grant application requests (Goal #6)
Performance Measure #1: Percentage of grant applications submitted by Administrative Services that are
awarded funding
Budget Summary
Grant Projects (Fund 001-2600)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interfund Payments 2,000 2,000 2,000 2,000 2,000 0.0%
County General Fund 101,749 113,035 116,715 120,083 120,349 3.1%
Total Resources 103,749 115,035 118,715 122,083 122,349 3.1%
FY 2013
Approved
2,000
120,349
122,349
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 97,741 108,670 111,448 115,808 116,036 4.1%
Materials and Services 6,008 6,366 7,267 6,175 6,213 (14.5%)
Capital Outlay - - - 100 100 100.0%
Total Requirements 103,749 115,035 118,715 122,083 122,349 3.1%
FY 2013
Approved
116,036
6,213
100
122,349
FY 2010 FY 2011 FY 2013 Target
88% 71% 60%
FY 2012
86%
Page 229
Deschutes County, OREGON
Support Services—Health Benefits
Support Services—Administrative Services
The Law Library is available for use by those who are not able, or do not wish to maintain a law library. Users are
primarily attorneys, but the law library is available for use by the general public. It is open 20 hours per week.
The majority of funding for the library comes from the state in support of the Deschutes County Circuit Courts.
Law Library (Fund 215)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 163,655 254,383 224,383 400,000 400,000 78.3%
State Government Payments 240,958 260,675 200,000 200,000 200,000 0.0%
Charges for Services 151 96 150 - - (100.0%)
Interest Revenue 2,605 2,206 1,800 2,500 2,500 38,9%
Total Resources 407,369 517,360 426,333 602,500 602,500 41.3%
FY 2013
Approved
400,000
200,000
-
2,500
602,500
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 47,280 51,120 51,306 53,005 53.113 3.5%
Materials and Services 105,706 104,787 114,314 118,849 118,789 3.9%
Capital Outlay - - 100 100 100 0.0%
Contingency - - 260,613 430,546 430,498 65.2%
Total Requirements 152,986 155,907 426,333 602,500 602,500 41.3%
FY 2013
Approved
53.113
118,789
100
430,498
602,500
Page 230
Deschutes County, OREGON
Support Services—Administrative Services
This fund provides forgivable loan funding to start up companies. If the organizations hires a pre-determined
number of new employees at career-wage salaries and the positions on their payroll for at least 12 months,
the loan is forgiven. Thus far seven such loans have been provided. This loan program was established in
FY 2011 using $200,000 in one-time revenue received from delinquent tax payments on foreclosed property. In
FY 2012, County General Funds were used to replenish the fund for $96,833 in loans. In FY 2013, Video
Lottery Fund is used to replenish the fund. In addition, this fund also receives $26,667 per year from Cascade
Health Community on a loan provided in 2008. These payments are scheduled to continue through 2022.
Economic Development Fund (Fund 105)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 148,158 119,736 175,000 225,000 225,000 28.6%
Interest Revenue 2,430 1,952 1,500 1,000 1,000 (33.3%)
Contract Payments & Interest 66,229 26,667 26,667 26,667 26,667 0.0%
County General Fund - 200,000 96,833 - - (100.0%)
Total Resources 216,817 348,355 300,000 300,000 300,000 0.0%
Transfer from Video Lottery (165) - - - 47,333 47,333 100.0%
FY 2013
Approved
225,000
1,000
26,667
47,333
-
300,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Grants 83,519 - - - - 0.0%
Loans 13,562 152,000 300,000 300,000 300,000 0.0%
Total Requirements 97,081 152,000 300,000 300,000 300,000 0.0%
FY 2013
Approved
-
300,000
300,000
Page 231
Deschutes County, OREGON
Support Services—Administrative Services
This funds accounts for revenue and expenditures associated with small grants that are not specific to any
department operation. It is primarily used for park improvements funded by the Oregon State Marine Board.
These funds are passed through this fund and provided to the U.S. Forest Service. The most recent
improvements include the Gull Point Boating Improvements and North Wickiup Boating Improvements.
Grant Projects (Fund 120)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,081 15,421 6,000 6,000 6,000 0.0%
Federal Government Payments 4,500 - - - - 0.0%
Interest Revenue 116 87 - - - 0.0%
Private Grants 6,000 - - - - 0.0%
Total Resources 31,570 23,185 6,000 6,000 6,000 0.0%
State Government Payments 19,873 7,677 - - - 0.0%
FY 2013
Approved
6,000
-
-
-
-
6,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Planning 4,500 - - - - 0.0%
Grants, Loans & Reimbursements 11,649 17,285 6,000 6,000 6,000 0.0%
Total Requirements 16,149 17,285 6,000 6,000 6,000 0.0%
FY 2013
Approved
-
6,000
6,000
Page 232
Deschutes County, OREGON
Support Services—Administrative Services
Established in 1999, the Bethlehem Inn provides emergency food and shelter for Central Oregon’s homeless
population. In cooperation with the City of Bend, Deschutes County purchased a facility for this organization. In
FY 2008, the City of Bend provided $230,000 of the $250,000 required as a down payment for the property with
Deschutes County covering the remaining $20,000. Deschutes County obtained a grant to pay the remaining $2.25
million and fundraising proceeds were originally anticipated to reimburse the County. A Community Development
Block Grant (CDBG) of $800,000 was also applied for to cover a portion of the cost, but this request was denied.
Currently, Bethlehem Inn is paying the County $2,034 a month in lease payments. The balance and interest owed
to the County appear as a negative balance in beginning net working capital.
Bethlehem Inn (Fund 128)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital (2,689,172) (2,722,510) (2,711,235) (2,710,000) (2,710,000) (0.1%)
Interest Revenue (33,338) (18,479) (15,000) - - (100.0%)
Leases - 24,408 24,408 24,408 24,408 0.0%
Transfer-Gen. Cap. Res (143) - - - 1,060,000 1,060,000 100.0%
Total Resources (2,722,510) (2,716,581) 100,000 125,000 125,000 25.0%
Transfer-Project Dev.(140) - - - 1,650,000 1,650,000 100.0%
Private Grants - - 2,801,827 100,592 100,592 (96.4%)
FY 2013
Approved
(2,710,000)
-
24,408
100,592
1,650,000
1,060,000
125,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Debt Service - - 100,000 125,000 125,000 25.0%
Total Requirements - - 100,000 125,000 125,000 25.0%
FY 2013
Approved
125,000
125,000
Page 233
Deschutes County, OREGON
Support Services—Administrative Services
This fund was established in FY 2009 to facilitate a loan to the Humane Society of Redmond. The loan
allowed this organization to continue to operate and address growing financial challenges. The initial loan
was for approximately $1.2 million, with the option for the Humane Society of Redmond to request
additional funding as needed. The Humane Society of Redmond has been repaying the loan.
Humane Society of Redmond (Fund 129)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interest Revenue 51,622 3,942 - - - 0.0%
Loan Repayment 409,434 196,058 800,000 750,000 750,000 (6.3%)
Loans 59,790 52,210 100,000 45,000 45,000 (55.0%)
Total Resources 520,846 252,210 900,000 795,000 795,000 (11.7%)
FY 2013
Approved
-
750,000
45,000
795,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Loans 59,790 52,210 100,000 45,000 45,000 (55.0%)
Debt Service 461,056 200,000 800,000 750,000 750,000 (6.3%)
Total Requirements 520,846 252,210 900,000 795,000 795,000 (11.7%)
FY 2013
Approved
45,000
750,000
795,000
Page 234
Support Services—Administrative Services
Deschutes County, OREGON
The County receives state grants for the purpose of developing, improving, or maintaining specialized
transportation services for the elderly and disabled. These funds are disbursed annually by the State
Department of Transportation. Services and programs partially funded with Special Transportation funds
include the Bend Dial-a-Ride, Central Oregon Resources for Independent Living, Central Oregon
Intergovernmental Council (COIC) and Opportunity Foundation. A portion of these funds is distributed by the
State on a per-capita basis. Other funds are received through a competitive grant process.
Special Transportation (Fund 150)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 26,369 26,992 17,503 15,000 15,000 (14.3%)
State Government Payments 456,412 621,144 338,062 500,000 500,000 47.9%
Interest Revenue 1,507 1,640 - - - 0.0%
Total Resources 484,288 649,776 355,565 515,000 515,000 44.8%
FY 2013
Approved
15,000
500,000
-
515,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Transportation 455,211 629,959 353,215 512,400 512,400 45.1%
Capital Outlay - - 100 100 100 0.0%
Total Requirements 457,296 632,273 355,565 515,000 515,000 44.8%
Other Materials and Services 2,085 2,314 2,250 2,500 2,500 2.2%
Materials and Services 457,296 632,273 355,465 514,900 514,900 44.9%
FY 2013
Approved
512,400
2,500
514,900
100
515,000
Page 235
Deschutes County, OREGON
Support Services—Administrative Services
Under Oregon Revised Statute 293.575, the State provides funds to the County to expend for range
improvements such as fences, reservoirs, wells, water development, and maintenance. Funds are generally
used for the cost of materials, with receipts providing a match for labor. The Board of County Commissioners
has designated the local Soil and Water Conservation District as the Grazing Advisory Board.
Taylor Grazing (Fund 155)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 9,444 8,915 5,000 16,000 16,000 220.0%
State Government Payments 3,058 3,355 3,200 4,000 4,000 25.0%
Interest Revenue 122 67 75 100 100 33.3%
Total Resources 12,624 12,337 8,275 20,100 20,100 142.9%
FY 2013
Approved
16,000
4,000
100
20,100
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Range Improvements 800 - 8,275 20,100 20,100 142.9%
Fencing 2,909 - - - - 0.0%
Total Requirements 3,709 - 8,275 20,100 20,100 142.9%
FY 2013
Approved
20,100
-
20,100
Page 236
Support Services—Administrative Services
Deschutes County, OREGON
The County receives revenues distributed by the state on a formula basis from the State’s Video Lottery activities.
The majority of revenue to this fund is used to support three grant programs.
Discretionary Grant Program supports local not-for-profit organizations by providing economic development
grants. These funds are distributed throughout the year at the discretion of the Board of County Commission-
ers.
Community Grant Program distributes grants to local nonprofit organizations for providing services in
specific areas of need, such as providing emergency food, clothing or shelter, protecting abused or neglected
individuals, or health and mental health treatment for those lacking resources to provide it for themselves.
Recipient selection is through an annual competitive grant process. The County General Fund transfers $89,350
for Juvenile Crime Prevention Grants as part of the Community Grant Program.
County Service Partners Grant Program identifies nonprofit organizations that are funded by revenue
dictated by law for a specific service, they provide a service the County would otherwise have to provide or they
are created or governed by the Board of County Commissioners. There are ten specific agencies that have been
identified as Service Partners (detailed descriptions of each appear in Appendix I).
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 8,274 8,963 11,059 10,568 10,589 (4.2%)
Internal Service Fund Charges 8,380 8,444 9,357 11,205 11,058 18.2%
Grants, Loans & Reimbursements 450,549 539,184 664,258 643,439 643,439 (3.1%)
Other Materials and Services 13,777 13,758 15,273 13,758 13,758 (9.9%0
Materials and Services 472,706 561,386 688,888 668,402 668,255 (3.0%)
Capital Outlay - - 100 100 100 0.0%
Transfer –Econ Dev (105) - - - 47,333 47,333 100.0%
Contingency - - - 63,697 63,823 100.0%
Total Requirements 480,980 570,349 700,047 790,100 790,100 12.9%
FY 2013
Approved
10,589
11,058
643,439
13,758
668,255
100
47,333
63,823
790,100
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 3,394 37,226 75,000 100,000 100,000 33.3%
State Government Payments 484,812 510,732 500,000 600,000 600,000 20.0%
Interest Revenue - 772 1,000 750 750 (25.0%)
County General Fund 30,000 119,350 89,350 89,350 89,350 0.0%
Total Resources 518,206 668,080 665,350 790,100 790,100 18.7%
FY 2013
Approved
100,000
600,000
750
89,350
790,100
Video Lottery (Fund 165)
Page 237
Deschutes County, OREGON
Support Services—Finance
The Finance Department is responsible for three primary County functions: property tax collections, accounting, and
the treasury function. In completing these functions, the department activities include annual budget coordination;
financial planning; internal and external financial reporting; general accounting; accounts payable; payroll
processing; maintaining capital asset records;
property tax billing and collections;
distribution of property taxes to all taxing
districts; cash management and investments
(treasury); revenue collection; dog licensing
and administration; negotiating and
administering the County’s long-term debt;
and the collection and administration of
transient room tax.
Department Overview
Budget Summary:
Finance
Total Budget 1,565,877
Budget +3.1%
Total Staff 7.80 FTE
Staff Change No Change
Marty Wynne, Director & County Treasurer
Finance
Mission Statement
Provide timely and comprehensive financial services of the highest quality in a cost-
effective manner while adhering to the highest ethical standards
Budget Summary:
Tax
Total Budget 833,865
Budget Change +2.5%
Total Staff 5.30 FTE
Staff Change No Change
Beginning
Capital
35%
Interfund
Charges
62%
Other
3%
Personnel
67%
Materials &
Services
17%
Capital
Outlay
< 1%
Contingency
16%
State Gov
Pmts
20%
County
General
Fund
76%
Other
4%
Personnel
58%
Materials &
Services
41%
Capital
Outlay
1%
Page 238
Deschutes County, OREGON
Support Services—Finance
Successes in the Past Year
FY 2012 tax collections set new records in number of accounts processed and total dollars collected. The
collection process and distribution of tax dollars to the taxing districts was accomplished in a timely and
efficient manner.
Deschutes County was notified by Government Finance Officers Association (GFOA) of awards for both the
Certificate of Achievement for Excellence in Financial Reporting (FY 2011 CAFR) and the Distinguished
Budget Presentation Award (FY 2012 Budget).
The Finance Department was successful in providing a variety of financial services to all of the Deschutes
County departments and Deschutes County citizens, in a highly professional and timely manner
Significant Issues in the Year Ahead
Preparing and balancing the FY 2013 budget, given the State of Oregon financial circumstances and the
downturn in the local economy which has resulted in plummeting real estate values, is expected to be a major
challenge.
The County will be required to comply with GASB No.54, also referred to as the “new fund balance reporting
requirements.” This will mean significant changes to the notes to the financial statements and a review of the
County’s policies and procedures.
In order to comply with GASB No.45 (Accounting and Financial Reporting by Employers for Postemployment
Benefits Other than Pensions), the County’s “Report of Actuarial Valuation” will need to be updated
Fiscal Issues and Conditions
Finance Services (Fund 630) relies primarily on internal service charges to support its operations. Investment fees
provide most of the remaining revenue. The Finance/Tax Department (Fund 001-1800) relies primarily on County
general funds for resources to support its operations. Additionally, this department receives revenue from state
grants and tax-related fees.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Finance FTE (630) 7.80 7.80 7.80 7.80 7.80
Tax FTE (001-1800) 5.30 5.30 5.30 5.30 5.30
Dog Control FTE (350) 0.90 0.90 0.90 0.90 0.90
TOTAL FINANCE FTE 14.00 14.00 14.00 14.00 14.00
Staff Summary
Successes and Challenges
Page 239
Deschutes County, OREGON
Support Services—Finance
Budget Summary — Finance (Fund 630)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 777,692 573,333 603,000 540,000 540,000 (10.4%)
Charges for Services 87,322 49,370 55,596 47,446 47,446 (14.7%)
Interest Revenue 8,277 4,078 4,000 4,000 4,000 0.0%
County General Fund - 363,000 16,154 - - (100.0%)
Total Resources 1,629,452 1,849,655 1,518,624 1,565,877 1,565,877 3.1%
Interfund Payments 756,161 859,874 839,874 974,431 974,431 16.0%
FY 2013
Approved
540,000
47,446
4,000
974,431
-
1,565,877
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 590,503 611,248 654,219 771,553 771,860 18.0%
Benefits 242,865 240,660 250,912 279,044 280,932 12.0%
Personnel Services 833,369 851,907 905,131 1,050,597 1,052,792 16.3%
Internal Service Fund Charges 3,466 3,431 3,276 3,291 3,291 0.5%
Software Maintenance Agreement 52,307 53,806 57,000 57,000 57,000 0.0%
Other Materials and Services 96,021 80,371 123,626 107,067 107,067 (13.4%)
Materials and Services 222,750 209,226 274,902 259,358 259,358 (5.7%)
Capital Outlay - - 10,000 3,000 3,000 (70.0%)
Contingency - - 328,591 252,922 250,727 (23.7%)
Total Requirements 1,056,119 1,061,133 1,518,624 1,565,877 1,565,877 3.1%
Professional Services 70,956 71,618 92,000 92,000 92,000 0.0%
FY 2013
Approved
771,860
280,932
1,052,792
92,000
3,291
57,000
107,067
259,358
3,000
250,727
1,565,877
Organizational Chart
Management
Represented by AFSCME
Department Head
Confidential Employee
Finance Director/
County Treasurer
1.00 FTE
Revenue Accounting
Supervisor
1.00 FTE
Chief Deputy
Tax Collector
1.00 FTE
Property Tax
Analyst
1.00 FTE
Accounting
Manager
1.00 FTE
Payroll Technician
1.00 FTE
Financial/ Budget
Analyst
1.00 FTE
Accounting
Clerk III
1.00 FTE
Accounting
Technician
1.00 FTE
Accounting
Clerk II
1.00 FTE
Staff
Accountant
1.00 FTE
Collection
Specialist
1.00 FTE
Customer Service
Clerk II
2.00 FTE
Page 240
Support Services—Finance
Deschutes County, OREGON
Budget Summary — Tax (Fund 001-1800)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Taxes 22,841 29,459 23,800 28,800 28,800 21.0%
State Government Payments 171,888 168,768 170,000 170,000 170,000 0.0%
Charges for Services 185 30 100 100 100 0.0%
County General Fund 554,876 629,386 619,748 633,760 634,965 2.4%
Total Resources 749,790 827,643 813,648 832,660 833,865 2.5%
FY 2013
Approved
28,800
170,000
100
634,965
833,865
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 310,426 336,472 318,570 334,143 334,166 4.9%
Benefits 142,755 145,945 144,464 151,315 152,597 5.6%
Personnel Services 453,181 482,418 463,034 485,458 486,763 5.1%
Internal Service Fund Charges 72,716 85,443 80,603 70,462 70,362 (12.7%)
Software Maintenance Agreement 32,411 27,225 50,000 50,000 50,000 0.0%
Interfund Building Rental 54,000 54,000 54,000 54,000 54,000 0.0%
Other Materials and Services 137,482 178,557 163,011 169,740 169,740 4.1%
Materials and Services 296,609 345,225 347,614 344,202 344,102 (1.0%)
Capital Outlay - - 3,000 3,000 3,000 0.0%
Total Requirements 749,790 827,643 813,648 832,660 833,865 2.5%
FY 2013
Approved
334,166
152,597
486,763
70,362
50,000
54,000
169,740
344,102
3,000
833,865
Page 241
Support Services—Finance
Deschutes County, OREGON
Performance Management
Action #1: Provide financial data to the Budget Committee that is meaningful for the decision-making
process and narrative information for all departments conforming to Government Finance Officers
Association (GFOA) recommended budget requirements (Goal #6, Objective #4)
Performance Measure #1: Receive GFOA Distinguished Budget Presentation Award for the budget
document
Performance Measure #2: Receive GFOA Certificate of Achievement Award for the Comprehensive
Annual Financial Report (CAFR)
Action #2: Ensure Tax Roll is distributed to all tax districts in a timely and cost-effective manner (Goal #6)
Performance Measure #3: Percentage of tax statements issued by October 21st
Performance Measure #4: Number of tax accounts processed per FTE
Measure FY 2008 FY 2009 FY 2010 FY 2011 FY 2013 Target
Measure #3 N/A N/A 100% 100% 100%
Measure #4 19,445 19,960 20,060 20,088 23,000
FY 2012
100%
22,628
Measure FY 2009 FY 2010 FY 2011 FY 2012 FY 2012 Target
Measure #1 Received Award Received Award Received Award Received Award Receive Award
Measure #2 Received Award Received Award Received Award Received Award Receive Award
Page 242
Support Services—Finance
Deschutes County, OREGON
This fund was established in FY 2002 to account for the pension bonds issued to pay the unfunded actuarial liability
that otherwise would have been financed through PERS. Since FY 2002, County departments have contributed
resources which will be available for future increases in the PERS rate. Beginning in FY 2005, resources required for
repayment of the bonds is accounted for in the PERS Series 2002/2004 Debt Service Fund (575).
PERS Reserve (135)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 10,628,344 12,481,624 12,925,000 11,390,000 11,390,000 (11.9%)
Interest Revenue 140,164 85,386 60,000 75,000 75,000 25.0%
Interfund Charges 1,713,966 979,588 - - - 0.0%
Total Resources 12,482,474 13,546,598 12,985,000 11,465,000 11,465,000 (11.7%)
FY 2013
Approved
11,390,000
75,000
-
11,465,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services - - 1,800,000 1,800,000 1,800,000 0.0%
Reserve for Future Expenditures - - 11,183,900 9,664,000 9,664,000 (13.6%)
Total Requirements 850 610,850 12,985,000 11,465,000 11,465,000 (11.7%)
Materials and Services 850 850 1,000 1,000 1,000 0.0%
Transfer-Debt Service Fund (575) - 610,000 100 - - (100.0%)
FY 2013
Approved
1,800,000
1,000
-
9,664,000
11,465,000
Page 243
In accordance with Oregon Revised Statute 328.005, the County accumulates federal forest receipts, property taxes,
interest and taxes on electric power cooperatives into this fund. These funds are appropriated among the school
districts within Deschutes County, in proportion to the resident average daily membership for the preceding fiscal
year.
County School (145)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 46 200 - - - 0.0%
Federal Government Payments 827,436 745,697 437,054 138,000 138,000 (68.4%)
State Government Payments 250,843 233,877 252,500 257,750 257,750 2.1%
Interest Revenue 644 243 250 250 250 0.0%
Total Resources 1,078,969 980,017 689,804 396,000 396,000 (42.6%)
FY 2013
Approved
-
138,000
257,750
250
396,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
School Districts 1,078,769 979,980 689,804 396,000 396,000 (42.6%)
Total Requirements 1,078,769 979,980 689,804 396,000 396,000 (42.6%)
FY 2013
Approved
396,000
396,000
Support Services—Finance
Deschutes County, OREGON Page 244
Deschutes County, OREGON
Resorts, hotels, motels and other lodging facilities located in the unincorporated portion of Deschutes County are
required to collect a 7% transient room tax on their room rental charges, for stays of 30 days or less. The transient
room taxes are allocated 6% to this fund and 1% to the Welcome Center Fund (170). These funds are distributed
with 79% for Law Enforcement District #2, 18% for Central Oregon Visitors Association (COVA), 1% for the Fair and
Expo Center , and 1% for the Sunriver Chamber of Commerce.
Transient Room Tax (Fund 160)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,332 1,696 - - - 0.0%
Transient Room Tax 2,536,832 2,690,629 2,625,621 2,625,621 2,625,621 0.0%
Interest Revenue 5,956 3,107 1,500 1,500 1,500 0.0%
Total Resources 2,544,120 2,695,432 2,627,121 2,627,121 2,627,121 0.0%
FY 2013
Approved
-
2,625,621
1,500
2,627,121
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 3,440 3,733 6,000 6,000 6,000 0.0%
Transfer-Fair & Expo Center (618) 22,765 24,873 25,744 25,744 25,744 0.0%
Total Requirements 2,542,424 2,689,824 2,906,121 2,627,121 2,627,121 (9.6%)
Internal Service Charges 6,496 6,940 7,311 7,862 7,757 6.1%
Law Enforcement District #2 (702) 2,016,837 2,135,642 2,293,856 2,073,265 2,073,265 (9.6%)
Sunriver Chamber of Commerce 18,876 20,617 21,339 21,339 21,339 0.0%
Central Oregon Visitors Assoc. 465,731 492,636 533,042 478,042 478,042 (10.3%)
Other Materials and Services 8,279 5,383 18,829 14,869 14,974 (20.5%)
Materials and Services 2,516,219 2,661,218 2,874,377 2,595,377 2,595,377 (9.7%)
FY 2013
Approved
6,000
7,757
2,073,265
478,042
21,339
14,974
2,595,377
25,744
2,627,121
Support Services—Finance
Page 245
Resorts, hotels, motels and other lodging facilities located in the unincorporated portion of Deschutes County are
required to collect a 7% transient room tax on their room rental charges, for stays of 30 days or less. The transient
room taxes are allocated 1% to this fund and 6% to the Transient Room Tax Fund (160). Originally, this fund was
used to service the debt on a building previously occupied by Central Oregon Visitors Association (COVA). When the
debt was being serviced, all remaining revenue was provided to COVA. The debt was paid in full in FY 2008.
Currently, about 79% of funds are allocated to COVA and 19% to the Fair and Expo Center.
Welcome Center (Fund 170)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 439 965 - - - 0.0%
Transient Room Tax 422,805 448,438 437,603 437,603 437,603 0.0%
Interest Revenue 914 748 500 500 500 0.0%
Total Resources 424,158 450,151 438,103 438,103 438,103 0.0%
FY 2013
Approved
-
437,603
500
438,103
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Personnel Services 565 622 1,000 1,000 1,000 0.0%
Internal Service Charges 4,248 4,641 4,924 5,289 5,219 6.0%
Central Oregon Visitors Assoc. 337,000 363,000 392,348 346,596 346,596 (11.7%)
Other Materials and Services 1,380 897 3,031 2,418 2,488 (17.9%)
Materials and Services 342,628 368,538 400,303 354,303 354,303 (11.5%)
Transfer-Fair & Expo Center (618) 80,000 80,000 82,800 82,800 82,800 0.0%
Total Requirements 423,193 449,160 484,103 438,103 438,103 (9.5%)
FY 2013
Approved
1,000
5,219
346,596
2,488
354,303
82,800
438,103
Deschutes County, OREGON
Support Services—Finance
Page 246
Deschutes County, OREGON
Support Services—Finance
Dog licensing, as required by Oregon statute, is facilitated through this fund. There are more than 14,500 dogs
licensed in Deschutes County. In order to receive a license, the dog must have a current rabies certification as
required by the Oregon Health Division. The license fee for dogs residing within the city limits is split between
Deschutes County, City of Bend, City of Redmond, Humane Society of Central Oregon and the Humane Society of
Redmond. Licensees are provided the option to donate additional funds that are used for spay and neuter grants to
local providers. Licenses can be issued by Deschutes County and by both the Humane Society of Central Oregon
and the Redmond Humane Society. Additionally, there are seven veterinarians who have contracted with the
County to issue dog licenses.
Kennel licenses are also issued through the County and revenue is recorded in this fund, subsequent to an
inspection by the Animal Control Division of the Sheriff’s Office. There are currently 29 active kennels in
Deschutes County. This fund is primarily funded through the fees for dog licenses, kennel licenses and a transfer
from the County General Fund.
Dog Control (Fund 350)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 178,835 195,728 189,851 200,000 200,000 5.3%
Dog & Kennel Licenses 169,882 181,372 185,000 191,500 191,500 3.5%
Charges for Services 122 203 300 250 250 (16.7%)
Fines, Forfeitures & Assessments 6,201 6,899 3,800 5,560 5,560 46.3%
Non-Operational Revenue 5,058 4,642 3,000 3,500 3,500 16.7%
County General Fund 137,669 175,000 119,796 105,512 105,512 (11.9%)
Total Resources 497,767 563,844 501,747 506,322 506,322 0.9%
FY 2013
Approved
200,000
191,500
250
5,560
3,500
105,512
506,322
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 37,421 40,463 43,910 45,617 45,617 3.9%
Benefits 20,272 21,158 22,456 23,437 23,623 5.2%
Personnel Services 57,693 61,621 66,366 69,054 69,240 4.3%
Veterinary & Professional Services 6,112 4,289 54,000 39,500 39,500 (26,9%)
Animal Shelter & Care 79,978 65,323 120,000 120,000 120,000 0.0%
Intergovernmental Charges 40,639 44,712 43,750 47,000 47,000 7.4%
Other Materials and Services 29,523 39,929 48,010 39,730 39,730 (17.2%)
Materials and Services 244,346 248,732 363,983 348,821 348,783 (4.2%)
Contingency - - 46,398 63,447 63,299 36.4%
Unappropriated Ending Fund Balance - - 25,000 25,000 25,000 0.0%
Total Requirements 302,039 310,353 501,747 506,322 506,322 0.9%
Humane Society of Redmond 21,212 22,007 25,500 26,250 26,250 2.9%
Humane Society of Central Oregon 56,574 60,936 61,500 63,000 63,000 2.4%
Internal Service Charges 10,308 11,536 11,223 13,341 13,303 18.5%
FY 2013
Approved
45,617
23,623
69,240
39,500
13,303
120,000
63,000
26,250
47,000
39,730
348,783
63,299
25,000
506,322
Page 247
Support Services
Deschutes County, OREGON
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Page 248
Support Services—Information Technology
Deschutes County, OREGON
The Information Technology (IT) Department provides a wide range of technology services, primarily to County
departments. The core services are categorized by these functional areas:
Administration – Department leadership, staff management, service, project and policy development,
budgeting, and technology purchasing.
Application Services – Software acquisition, vendor management, business process analysis, office
automation, and software delivery.
Data Center – Electronic data storage, data recovery services, hardware maintenance, email systems,
internet systems, disaster recovery planning, software systems maintenance and data systems security.
Development – Data management, website development, automation of business processes, and business
software development.
Geographic Information Systems (GIS) – GIS program coordination,
GIS data administration, GIS applications development and support, spatial
analysis and map production, training, and regional coordination.
Data Networks and Communications – Development and maintenance
of resources for internal data network infrastructure, regional connectivity,
communications resource management, internet connectivity, and network
security.
Phone and Door Systems – Maintenance of the software and hardware
for the phone, voice mail and access control systems.
Resources Requirements
Department Overview
Joe Sadony, Director
Information Technology
Mission Statement
Deliver reliable, sustainable, innovative, cost-effective, and proven information technology
solutions to the citizens, the business community, and County staff
* Staff includes 3.05 FTE in GIS
Dedicated (Fund 305)
Budget Summary
Total Budget 2,758,394
Budget Change +3.7%
Total Staff 19.75 FTE
Staff Change -1.25 FTE
Beginning
Capital
27%
Interfund
Charges
73%
Other
< 1%
Personnel
62%
Materials &
Services
28%
Capital
Outlay
< 1%
Contingency
10%
Page 249
Support Services—Information Technology
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Software Replacement Projects – The IT Department has been working with several departments
assisting them with deployment of new software. By the end of FY 2012 Law Enforcement Records
Management, Justice Court Case Management, Behavioral Health Case Management and Jail Management
systems will be live.
Public Website – Early in FY 2012 a new version of the County public website was launched. The new site
incorporates features that allow for continuous updating of content, easy to use navigation, social web
integration and streaming video of public meetings.
Land Information Website — During FY 2012 the IT Department began development of a web based
information portal meant to replace the current DIAL, LAVA, CDMap, and other information web sites. This
tool will incorporate the functionality of several disparate websites in to a single web portal. There will be a
version of the information for public access. The first release of the portal is schedule for the first quarter of
FY 2013. Expanded versions of the information and further website functionality will follow soon after.
Significant Issues in the Year Ahead
The complexity of the new software systems being implemented has proved to be a challenge for some of our
customers. IT continues to be very involved in these implementations. These projects are taking longer than
initially anticipated, however are coming to a close. It is becoming apparent that the level of involvement require
from IT may stress our capacity to services these systems. The department eliminated one position from the
FY 2013 budget. The reduction was intended to limit budget growth. The department will continue efforts to keep
growth in check.
Fiscal Issues and Conditions
The resources for GIS fund (305) are expected to be less than requirements in fiscal 2013. To fill this gap the GIS
fund was reduced by 0.25 FTE, payments to the Assessor were eliminated and the GIS staff is now doing general
IT work. In turn 0.7 FTE is being moved from fund 305 to the Information Technology fund (660). These actions
are expected to balance fund 305 in FY 2013. With these changes in place, fund 660 will increase only 3.7% in
FY 2013. This includes increased in health insurance and a cost of living adjustment for the staff. Had these
changes no been implemented fund 660 would have seen a slight decrease over all.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Information Technology FTE (660) 15.58 16.90 16.90 17.00 16.70
GIS Dedicated FTE (305) 4.42 4.10 4.10 4.00 3.05
TOTAL INFORMATION TECHNOLOGY FTE 20.00 21.00 21.00 21.00 19.75
Staff Summary
Page 250
Support Services—Information Technology
Deschutes County, OREGON
Budget Summary — Information Technology (660)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 538,155 480,723 513,000 568,550 568,550 10.8%
Local Government Payments 14,310 14,310 - - - 0.0%
Charges for Services 188 50 21,000 27,000 27,000 28.6%
Interest Revenue 7,184 3,891 4,000 4,000 4,000 0.0%
Leases 12,222 24,744 - - - 0.0%
Interfund Payments 1,910,076 2,023,245 2,023,245 2,092,844 2,092,844 3.4%
County General Fund 65,001 221,000 97,851 66,000 66,000 (32.6%)
Total Resources 2,547,136 2,767,963 2,659,096 2,758,394 2,758,394 3.7%
FY 2013
Approved
568,550
-
27,000
4,000
-
2,092,844
66,000
2,758,394
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 1,205,318 1,262,487 1,301,127 1,372,110 1,372,110 5.5%
Benefits 512,418 520,208 527,035 561,010 564,731 7.2%
Personnel Services 1,717,736 1,782,695 1,828,162 1,933,120 1,936,841 5.9%
Software Maintenance Agreement 61,760 98,217 140,590 157,090 157,090 11.7%
Data Lines 53,016 66,822 86,900 87,300 87,300 0.5%
Other Materials and Services 131,942 97,796 150,395 142,366 142,366 (5.3%)
Materials and Services 348,677 334,615 518,085 523,156 523,156 1.0%
Capital Outlay - - 100 100 100 0.0%
Contingency - - 312,749 302,018 298,297 (4.6%)
Total Requirements 2,066,413 2,117,310 2,659,096 2,758,394 2,758,394 3.7%
Maintenance Agreements 47,865 39,214 72,500 72,700 72,700 0.3%
Professional Services 54,094 32,566 67,700 63,700 63,700 (5.9%)
FY 2013
Approved
1,372,110
564,731
1,936,841
63,700
157,090
72,700
87,300
142,366
523,156
100
298,297
2,758,394
Organizational Chart
Management
Represented by AFSCME
Department Functions
Department Head
Information Technology
Director
1.00 FTE
Administrative
Assistant
1.00 FTE
TECHNOLOGY
DIVISION
APPLICATIONS
DIVISION
GIS and Web
Manager
1.00 FTE
Technology
Manager
1.00 FTE
Sr. Programmer/
Analyst
2.00 FTE
WEB DIVISION
GIS DIVISION
GIS Analyst
1.25 FTE
Senior Web
Applications Dev.
1.00 FTE
Programmer
1.00 FTE
GIS Programmer
1.50 FTE
Web Applications
Developer
1.00 FTE
PC Specialist II
1.00 FTE
PC Specialist I
5.00 FTE
PC/Network
Administrator
2.00 FTE
Page 251
Deschutes County, OREGON
Performance Management
Action #1: Provide computer training classes that extend the current general course offerings with
training highly tailored to the services offered by the department (Goal #5, Objective #1)
Performance Measure #1: Number of training classes offered by Information Technology staff
Action #2: Use technology investments to improve productivity and enhance customer service through the
development of new information-based services. Examples of these services include a data warehouse to store
current and historical data on which a reporting system can be developed to be used by internal customers and the
public. Electronic forms to automate common departmental forms-based tasks. Departmental information portals
designed to enhance collaborative team oriented tasks through information gathering and distribution. (Goal #5,
Objective #1)
Performance Measure #2: Replacement of existing paper-based reports with electronic versions
Performance Measure #3: Implementation of one electronic form-based solution
Action #3: Support departmental efforts to replace legacy systems software. Projected for FY 2012: the
Regional Public Safety Records Management System, Behavioral Health Electronic Records Management System,
Justice Court Case Management System, District Attorney Case Management System, Jail Management System, and
Solid Waste Cost Accounting Software. (Goal #5, Objective #1)
Performance Measure #4: Implement new Justice Court case management system
Performance Measure #5: Implement new District Attorney case management system
Performance Measure #6: Implement new Jail management system
Performance Measure #7: Implement new Law Enforcement records management system
Performance Measure #8: Implement new Behavioral Health records management system
Performance Measure #9: Implement new Solid Waste cost accounting software
FY 2011 FY 2013 Target
3 classes 6 classes
FY 2012
3 classes
FY 2011 FY 2013 Target
In Progress Complete project
Measure
Measure #2
Measure #3 Not Achieved Implementation Complete
FY 2012
In Progress
In Progress
FY 2011 FY 2013 Target
In Progress
Measure
Measure #4
Measure #5 In Progress Implement by 1Q FY 2013
Measure #6 Vendor Selected
Measure #7 Vendor Selected
Measure #8 In Progress Implement by June 30, 2012
Measure #9 In Progress
FY 2012
Completed
In Progress
Completed
Completed
In Progress
Delayed
Support Services—Information Technology
Page 252
Support Services—Information Technology
Action #4: Release a redesigned County website featuring an improved navigation structure providing
easier access to information about programs and services. (Goal #6, Objective #3)
Performance Measure #10: Implementation of new County website
Action #5: Develop and release a new web-based application that provides improved access to land-based
information, documents, and maps. The new application will eliminate the need to access three separate
applications in order to obtain property related information. (Goal #6, Objective #3)
Performance Measure #11: Implementation of new Land Information System Application
Action #6: In conjunction with the Personnel Department, implement a feature on the County website that
provides the opportunity for job applicants to submit online job applications and provides more efficient
applicant screening and processing. (Goal #6, Objective #3)
Performance Measure #12: Implementation of Online Jobs Application
FY 2012
Completed
FY 2012 Target
Completed by 2Q FY 2013
FY 2012
Delayed
FY 2012 YTD
Completed
Deschutes County, OREGON Page 253
Support Services—Information Technology
Deschutes County, OREGON
The Geographic Information System (GIS) Program is a system of computer software, hardware, data and
personnel that provides state-of-the-art mapping, GIS analysis, and data services to County departments, citizens,
local governments and businesses. The GIS program seeks to ensure that Deschutes County’s decision makers and
other users have access to geographic information that is complete, timely, accurate and reliable. Leadership from
the Road Department, Assessor’s Office, Surveyor’s Office, Information Technology Department, Clerk’s Office,
Community Development Department and 9-1-1 County Service District jointly manage the program.
Revenue for the GIS Dedicated Fund comes from several sources. Much of it is directly or indirectly tied to real
property transactions and platting activities. Consequently, it is under financial pressure due to current economic
conditions. No major changes were proposed in FY 2012, but a comprehensive review of GIS Fund revenues and
expenditures will be conducted in FY 2013
Geographic Information System Dedicated (Fund 305)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 481,471 378,298 237,000 91,000 91,000 (61.6%)
State Government Payments 119,539 107,127 83,500 35,374 35,374 (57.6%)
Charges for Services 281,213 304.498 297,000 280,500 280,500 (5.6%)
Interest Revenue 5,714 2,254 1,500 500 500 (66.7%)
Interfund Grants - - 10,000 8,000 8,000 (20.0%)
Total Resources 936,669 843,189 670,416 453,194 453,194 (32.4%)
Interfund Payments 48,732 51,012 41,416 37,820 37,820 (8.7%)
FY 2013
Approved
91,000
35,374
280,500
500
37,820
8,000
453,194
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 263,991 288,775 289,650 234,490 234,490 (19.0%)
Benefits 117,238 118,119 120,321 93,663 94,271 (21.7%)
Personnel Services 381,229 406,894 409,971 328,153 328,761 (19.8%)
Internal Service Fund Charges 60,877 39,257 21,056 19,053 18,971 (9.9%)
Other Materials and Services 22,962 54,826 55,225 45,725 45,725 (17.2%)
Materials and Services 83,839 94,083 76,281 64,778 64,696 (15.2%)
Capital Outlay - - 8,700 100 100 (98.9%)
Transfer to County General Fund 93,303 102,164 97,496 - - (100.0%)
Contingency - - 77,968 48,575 48,049 (38.4%)
Unappropriated Ending Fund Balance - - - 11.588 11.588 100.0%
Total Requirements 558,371 603,141 670,416 453,194 453,194 (32.4%)
FY 2013
Approved
234,490
94,271
328,761
18,971
45,725
64,696
100
-
48,049
11.588
453,194
Page 254
Support Services—Information Technology
Deschutes County, OREGON
The Information Technology Reserve Fund accumulates resources for large system-wide expenditures, such as
technology improvements, major hardware and software upgrades, substantial outsourcing and professional
service engagements.
Information Technology Reserve (Fund 661)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 373,691 212,360 304,896 365,593 365,593 19.9%
Interest Revenue & Donations 5,504 12,281 1,500 1,500 1,500 0.0%
Interfund Payments 234,000 366,817 234,000 234,000 234,000 0.0%
County General Fund 90,000 - - - - 0.0%
Total Resources 703,195 591,458 540,396 601,093 601,093 11.2%
FY 2013
Approved
365,593
1,500
234,000
-
601,093
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services 447,990 131,468 111,500 76,600 76,600 (31.3%)
Capital Outlay 42,845 119,396 99,000 145,000 145,000 46.5%
Reserve for Future Expenditures - - 329,896 379,493 379,493 15.0%
Total Requirements 490,835 250,864 540,396 601,093 601,093 11.2%
FY 2013
Approved
76,600
145,000
379,493
601,093
Page 255
Deschutes County, OREGON
Established in FY 2005, this fund is used as a reserve for future repair, maintenance, and replacement of court
technology equipment installed at the Justice Building. Funds have been primarily used for the maintenance
agreements obtained to cover the existing equipment.
Court Technology Reserve (Fund 111)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 4,525 2,607 24,607 51,707 51,707 110.1%
Charges for Services - - 100 - - (100.0%)
Interest Revenue 50 82 - - - 0.0%
County General Fund - 32,000 32,000 32,000 32,000 0.0%
Total Resources 4,575 34,689 56,707 83,707 83,707 47.6%
FY 2013
Approved
51,707
-
-
32,000
83,707
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services 1,968 9,558 32,000 32,000 32,000 0.0%
Reserve for Future Expenditures - - 24,707 51,707 51,707 109.3%
Total Requirements 1,968 9,558 56,707 83,707 83,707 47.6%
FY 2013
Approved
32,000
51,707
83,707
Support Services—Information Technology
Page 256
Support Services—Legal Counsel
Deschutes County, OREGON
The Deschutes County Office of Legal Counsel is the primary provider of legal
service to County elected and appointed officials (such as the Board of County
Commissioners, Planning Commission, Dog Board and Fair Board), county
departments, and special county service districts (Black Butte Ranch, 9-1-1 and
Sunriver). Legal Counsel provides advice on a variety of issues such as contract
procurement and compliance, public records and meetings, liability claims,
employment conditions, and land use planning. Legal Counsel attorneys regularly
appear in court on behalf of County departments on such matters as code
enforcement actions. Legal Counsel either directly handles or coordinates outside
counsel in the defense of liability claims filed against the County, its officials and employees (acting in the course and
scope of their employment), and proactively works with departments to minimize risk by offering topical trainings and
upon request, assists in policy development and implementation.
Department Overview
Budget Summary
Total Budget $925,338
Budget Change -0.1%
Total Staff 6.00 FTE
Staff Change No Change
Mark Pilliod, County Counsel
Legal Counsel
Mission Statement
To provide the full spectrum of legal services to the County’s elected and
appointed officials and County’s departments
Beginning
Capital
16%
Interfund
Charges
84%
Other
< 1%
Personnel
85%
Contingency
11%Other
4%
Page 257
Support Services—Legal Counsel
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Provided quality legal representation and municipal law services.
Provided considerable advice relative to staffing reductions and other employment matters.
Assisted in representing county in successful labor contract negotiations.
Participated in training programs, such as supervisor training, ethics, civil liability (reserve academy), and
public contracting.
Presented successful argument before the U.S. Supreme Court
Assisted in implementing an administrative code enforcement process
Assisted in establishing a new employee health clinic
Transition from a departing assistant legal counsel to new assistant counsel
Significant Issues in the Year Ahead
Assist in major capital projects, i.e., new North County (Redmond) campus, Sisters area health clinic,
Skyliners Road reconstruction.
Participate in contract negotiations with labor organizations in 9-1-1, Parole and Probation and Public
Works.
Assist in transition from interim county administrator to new regular administrator
Support Health Services as it transitions to a new model of public health care delivery under the umbrella of
a coordinated care organization (CCO)
Fiscal Issues and Conditions
Legal Counsel primarily derives its revenue from internal service charges, which increases by 1.2% in FY 2013.
The department’s overall budget was flat, decreasing 0.1% over FY 2012.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
LEGAL COUNSEL FTE 6.00 6.00 6.00 6.00 6.00
Staff Summary
Page 258
Support Services—Legal Counsel
Deschutes County, OREGON
Budget Summary — Legal Counsel (640)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 102,125 128,128 148,500 150,000 150,000 1.0%
Charges for Services 33,738 2,681 1,300 1,300 1,300 0.0%
Interest Revenue 1,619 1,194 1,500 1,000 1,000 (33.3%)
County General Fund - 43,500 10,809 - - (100.0%)
Total Resources 849,927 939,336 926,241 925,338 925,338 (0.1%)
Interfund Payments 712,445 763,833 764,132 773,038 773,038 1.2%
FY 2013
Approved
150,000
1,300
1,000
773,038
-
925,338
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 484,380 541,022 548,665 576,579 576,579 5.1%
Benefits 193,311 202,157 202,854 211,492 212,952 5.0%
Personnel Services 677,691 743,179 751,519 788,071 789,531 5.1%
Internal Service Charges 2,327 2,010 1,899 1,854 1,854 (2.4%)
Other Materials and Services 41,781 39,225 50,243 35,349 35,349 (17.3%)
Materials and Services 44,108 41,235 52,142 37,203 37,203 (16.7%)
Capital Outlay - - 100 100 100 0.0%
Contingency - - 122,480 99,964 98,504 (19.6%)
Total Requirements 721,799 784,414 926,241 925,338 925,338 (0.1%)
FY 2013
Approved
576,579
212,952
789,531
1,854
35,349
37,203
100
98,504
925,338
Organizational Chart
Department Head
Confidential Employee
County Legal Counsel
1.00 FTE
Legal Administrative
Secretary
1.00 FTE
Paralegal
1.00 FTE
Assistant Legal
Counsel
3.00 FTE
Page 259
Deschutes County, OREGON
Performance Management
Provide legal advice to the County’s elected and appointed officials and to County departments.
Review for legal sufficiency all ordinances and contracts.
Identify, address, and defuse potential litigation.
Manage and oversee all litigation involving the County, in both State and Federal trial and appellate courts.
Represent county in court and administrative proceedings – code enforcement, Dog Board hearings, mental
commitment hearings, land use appeals and Board of Property Tax appeals.
Retain and supervise outside legal counsel on specialized matters, such as contested workers compensation
claims, bankruptcy, bond financing or where legal counsel is ethically conflicted.
Represent the County by attending public hearings and appearing before administrative tribunals.
Represent the County on Statewide committees (OSB Real Estate and Land Use – Legislative Committee;
AOC County Counsel Association – Legislative Committee).
Provide legal training for County officials, supervisors and employees.
Keep County officials and employees current with new legislation.
Codify changes to the County code and assist with major revisions.
Provide information links and sample documents either directly or through the Department’s web page.
Advise managing boards of special county service districts (9-1-1, Sunriver, Black Butte, Extension/4-H).
Action #1: Provide legal services that meet or exceed customer expectations
(County Goal #5, Objective #5)
Performance Measure #1: Conduct legal services survey. This department conducted a survey of their
customers in March 2012. This survey consisted of ten statements about the Legal Department for which
respondents were asked to provide a rating for their extent of agreement from 5 (strongly agree) to 1
(strongly disagree). A total of 41 responses were received. The following chart indicated the average rating
for each question and the overall average rating.
Support Services—Legal Counsel
Statement Average Rating
Legal staff listens to my input 4.23
Legal staff is respectful to me and others 4.12
Legal staff is competent 4.41
Legal staff provides timely services 3.98
Legal staff is reliable in fulfilling agreements 4.12
Legal staff is flexible in achieving goals and solving problems 3.93
Legal staff is caring and friendly when interacting with employees 3.90
Legal staff is effective in written communication 4.15
Legal staff is effective in expressing ideas orally 4.10
Legal staff provides excellent customer service 3.76
OVERALL AVERAGE RATING 4.07
Page 260
Support Services—Property & Facilities
Deschutes County, OREGON
The Property and Facilities Department is comprised of two program divisions: Building Maintenance and
Property Management.
Building Maintenance – This division is responsible for maintenance,
repair, remodel, construction and custodial services for all County-owned
and/or operated facilities. This division also manages mail courier service
and grounds maintenance. The department director personally project
manages all new construction and significant remodel projects. Most of the
services, including low-voltage and heating/air conditioning, are provided
in-house by department staff. Some specialized services such as electrical,
plumbing, alarm systems and flooring are contracted out.
Property Management – This division is responsible for management
and disposition of real property owned or leased by the County and for the
maintenance and disposition of property acquired through tax foreclosure.
This office negotiates and drafts leases for office space on behalf of all
County departments, whether the County is the lessor or the lessee.
The property management office also provides assistance in right-of-way
acquisition and other specialized services to County departments.
Department Overview
Building Maintenance
Total Budget $2,966,626
Budget Change +5.3%
Total Staff 22.95 FTE
Staff Change No Change
Susan Ross, Director
Property & Facilities
Mission Statement
Develop and manage County-owned real property, facilities and buildings to protect and
enhance the value of public assets, provide a safe and efficient workplace for County employees
and visitors, and support future opportunities for community improvement
Property Management
Total Budget $272,027
Budget Change +3.7%
Total Staff 2.05 FTE
Staff Change No Change
Beginning
Capital
14%Service
Charges
13%
Non-
Operational
< 1%
Interfund
Charges
73%
Personnel
61%
Materials &
Services
26%
Contingency
12%
Other
1%
Page 261
Support Services—Property & Facilities
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Completed design for a new school-based health care center in Sisters. Developer of a subdivision in Sisters
donated property to the County to site the clinic. Site plan and building permit process complete, and
contractor has been selected. Construction expected to be complete November 2013.
Site for a north county facility in Redmond has been purchased, and we are in process of design and lease
negotiation with tenants. Expected move-in is early 2013.
Senate Bill 1544 was passed in the 2012 legislative session and exempts a parcel of County property in
Redmond from the highway transportation standards. These ODOT standards had made it impossible to
achieve a zone change for the property, but now we can pursue changing the zone from Open Space to
Industrial and eventually sell the property at a higher value because of its entitlements. Sale of this
property has been identified as a source of funds to go toward the jail project construction fund.
Significant Issues in the Year Ahead
Complete remodel of justice building and courthouse to free up space and to make space more efficient for
State courts and District Attorney offices.
Pursue grants and/or third-party agreements to install solar at fairgrounds property.
Complete construction of tenant improvements for North County Services Building in Redmond,.
Complete construction of Sisters School-based Health Clinic
Continue to look for ways to make facilities and practices more energy efficient.
Continue to pursue practices and methods to provide better customer service and to provide services in a
more cost-effective and efficient manner.
Fiscal Issues and Conditions
The Building Maintenance Division is funded primarily with internal service charges to other departments/
programs and tenants based on square footage. A significant amount of additional square footage has been
added in the past few years and more will be added with the completion of the Sisters clinic and opening of the
new Redmond services building.
Service
Charges
2%
Interfund
Charges
35%
County
General Fund
63%Personnel
80%
Materials &
Services
18%
Other
2%
Page 262
Support Services—Property & Facilities
Deschutes County, OREGON
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Building Maintenance FTE 24.85 22.95 22.95 22.95 22.95
Property Management FTE 2.15 2.05 2.05 2.05 2.05
TOTAL PROPERTY & FACILITIES FTE 27.00 25.00 25.00 25.00 25.00
Staff Summary
Organizational Chart
Management
Represented by AFSCME
Department Head
Confidential Employee
Property & Facilities
Director
1.00 FTE
Building Maintenance
Supervisor - Ops
1.00 FTE
Administrative
Assistant
1.00 FTE
Property Manager
1.00 FTE
Building Maintenance
Specialist III - HVAC
2.00 FTE
Custodial
Supervisor
1.00 FTE
Custodial
(Night Crew)
11.00 FTE
Building Main Spec. I
– Landscape/Grounds
2.00 FTE
Building Maintenance
Specialist II – General
4.00 FTE
Building Maintenance
Supervisor – Admin
1.00 FTE
Page 263
Support Services—Property & Facilities
Deschutes County, OREGON
Budget Summary — Building Maintenance (Fund 620)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 439,838 371,047 424,000 415,000 415,000 (2.1%)
Charges for Services 254,344 326,160 355,396 376,123 390,504 9.9%
Interest Revenue & Private Grants 5,934 8,945 3,000 3,000 3,000 0.0%
Interfund Payments 1,745,275 1,991,229 2,001,229 2,158,122 2,158,122 7.8%
Transfer from Park Acq & Dev (130) 10,000 10,000 - - - 0.0%
Transfer from Project Development (140) 62,144 - - - - 0.0%
Transfer from General Co. Projects (142) 114,700 67,925 - - - 0.0%
County General Fund - 174,000 33,705 - - (100.0%)
Total Resources 2,632,235 3,023,624 2,817,330 2,952,245 2,966,626 5.3%
Federal Government Payments - 74,318 - - - 0.0%
FY 2013
Approved
415,000
-
390,504
3,000
2,158,122
-
-
-
-
2,966,626
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 968,124 1,088,073 1,138,283 1,180,037 1,180,037 3.7%
Benefits 542,027 573,021 587,792 612,773 618,018 5.1%
Personnel Services 1,510,151 1,661,094 1,726,075 1,792,810 1,798,055 4.2%
Internal Service Charges 4,259 3,505 3,158 3,801 3,801 20.4%
Other Materials and Services 416,490 454,960 406,400 364,399 364,399 (10.3%)
Materials and Services 751,037 833,029 872,558 768,200 768,200 (12.0%)
Capital Outlay - - 100 100 100 0.0%
Transfer-to Vehicle R & M (340) - - 39,600 39,600 39,600 0.0%
Contingency - - 178,997 351,535 360,671 101.5%
Total Requirements 2,261,188 2,494,123 2,817,330 2,952,245 2,966,626 5.3%
FY 2013
Approved
1,180,037
618,018
1,798,055
3,801
364,399
768,200
100
39,600
360,671
2,966,626
Janitorial, Garbage & Landscaping 108,626 92,985 110,000 105,000 105,000 105,000 (4.5%)
Custodial Supplies 53,027 71,221 95,000 80,000 80,000 80,000 (15.8%)
Utilities 92,876 148,036 163,000 125,000 125,000 125,000 (23.3%)
Building/Grounds Repair & Maintenance 75,759 62,322 95,000 90,000 90,000 90,000 (5.3%)
Page 264
Support Services—Property & Facilities
Deschutes County, OREGON
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Charges for Services 11,920 6,014 6,000 5,000 5,000 (16.7%)
Interfund Payments 86,450 90,132 90,200 94,244 94,244 4.5%
County General Fund 140,377 158,659 166,014 172,397 172,783 4.1%
Total Resources 238,747 254,805 262,214 271,641 272,027 3.7%
FY 2013
Approved
5,000
94,244
172,783
272,027
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 127,703 139,880 145,454 154,133 154,333 6.0%
Benefits 57,703 59,671 60,791 63,960 64,424 6.0%
Personnel Services 185,406 199,551 206,245 218,093 218,557 6.0%
Internal Service Fund Charges 32,208 35,280 34,632 31,494 31,416 (9.3%)
Other Materials and Services 21,133 19,974 17,637 18,354 18,354 4.1%
Materials and Services 53,341 55,254 52,269 49,848 49,770 (4.8%)
Capital Outlay - - 100 100 100 0.0%
Transfer to Vehicle R & M (340) - - 3,600 3,600 3,600 0.0%
Total Requirements 238,747 254,805 262,214 271,641 272,027 3.7%
FY 2013
Approved
154,133
64,424
218,557
31,416
18,354
49,770
100
3,600
272,027
Budget Summary — Property Management (Fund 001-2500)
Page 265
Support Services—Property & Facilities
Deschutes County, OREGON
Performance Management
Action #1: Prepare for the sale of identified properties to capitalize the jail project fund (Goal #1,
Objective #1).
Performance Measure #1: Complete all land use and other regulatory processes to prepare the Redmond
industrial property for sale to eventually fund construction of public safety facilities
Action #2: Ensure facilities and equipment are maintained in a prompt and efficient manner (Goal #5,
Objective #2).
Performance Measure #2: Establish a survey to assess customer satisfaction
Action #3: Identify and evaluate long-term space needs in North Deschutes County (Goal
#6, Objective #2).
Performance Measure #3: Complete site development, land use, and design of North County facility
FY 2013 Target
Complete by June 30, 2013
FY 2013 Target
Complete by January 1, 2013
FY 2013 Target
Complete by March 31, 2013
Page 266
Support Services—Property & Facilities
Deschutes County, OREGON
Deschutes County Board of Commissioners oversees the sale or lease of properties located in the La Pine
Industrial Site. The La Pine Industrial Group, Inc. (LIGI) is responsible for the development, marketing, and
management of the properties under a contract with Deschutes County. Net revenue from this fund is distributed
to LIGI.
La Pine Industrial (Fund 125)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital (1,578) 950 - - - 0.0%
Contract Payments 12,925 14,962 16,000 16,000 16,000 0.0%
Land Sales Revenue - - 900,000 200,000 200,000 (77.8%)
Total Resources 19,593 25,444 928,920 225,920 225,920 (75.7%)
Interest Revenue 5,756 5,677 8,000 5,000 5,000 (37.5%)
Penalties 51 165 - - - 0.0%
Leases 2,439 3,690 4,920 4,920 4,920 0.0%
FY 2013
Approved
-
-
5,000
4,920
16,000
200,000
225,920
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Professional & Technical Services 11,764 18,376 921,436 219,940 219,940 (76.1%)
Property Taxes 949 1,007 1,500 - - (100.0%)
Insurance 5,900 5,900 5,984 5,980 5,980 (0.1%)
Other Materials and Services 30 138 - - - 0.0%
Materials and Services 18,643 25,421 928,920 225,920 225,920 (75.7%)
Total Requirements 18,643 25,421 928,920 225,920 225,920 (75.7%)
FY 2013
Approved
219,940
-
5,980
-
225,920
225,920
Page 267
Deschutes County, OREGON
Support Services—Property & Facilities
Resources from this fund can only be used for County-designated parks or future park planning. Revenue in this
fund is primarily from RV park apportionment funds from the state. The majority of these funds are transferred
to the RV Park Fund (601).
Park Acquisition and Development (Fund 130)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 26,343 9,619 - 25,100 25,100 100.0%
State Government Payments 208,411 194,650 200,000 200,000 200,000 0.0%
Interest Revenue 165 108 100 - - (100.0%)
Total Resources 234,919 204,377 200,100 225,100 225,100 12.5%
FY 2013
Approved
25,100
200,000
-
225,100
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interfund Charges 25,000 45,000 55,000 10,000 10,000 (81.8%)
Repair and Maintenance - - 5,000 35,000 35,000 600.0%
Other Materials and Services 300 375 - - - 0.0%
Materials and Services 25,300 45,375 60,000 45,000 45,000 (25.0%)
Capital Outlay - - 100 100 100 0.0%
Transfer to RV Park (601) 190,000 125,333 140,000 180,000 180,000 28.6%
Total Requirements 225,300 180,708 200,100 225,100 225,100 12.5%
Transfers to Building Services (620) 10,000 10,000 - - - 0.0%
FY 2013
Approved
10,000
35,000
-
45,000
100
-
180,000
225,100
Page 268
Support Services—Property & Facilities
Deschutes County, OREGON
In lieu of donating land for park development at the time subdivisions or land partitions are approved, developers
can pay a fee to Deschutes County. The development fees collected support this fund. These funds are used to pay
for various park improvement projects.
Park Development Fees (Fund 132)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 135,422 119,423 120,000 124,000 124,000 3.3%
Permits and Fees 4,550 1,050 5,000 5,000 5,000 0.0%
Interest Revenue 1,638 810 700 1,000 1,000 42.9%
Total Resources 141,610 121,283 125,700 130,000 130,000 3.4%
FY 2013
Approved
124,000
5,000
1,000
130,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interfund Charges 20,000 - - 20,000 20,000 100.0%
Internal Service Fund Charges 2,187 1,846 1,743 1,936 1,910 9.6%
Grants, Loans & Reimbursements - - 123,857 107,964 107,990 (12.8%)
Materials and Services 22,187 1,846 125,600 129,900 129,900 3.4%
Capital Outlay - - 100 100 100 0.0%
Total Requirements 22,187 1,846 125,700 130,000 130,000 3.4%
FY 2013
Approved
20,000
1,910
107,990
129,900
100
130,000
Page 269
Deschutes County, OREGON
This fund was established to accumulate resources to service debt issued to fund capital improvements of County
buildings and remodeling of existing buildings. Revenue for this fund is from property taxes, Interfund charges and
the County General Fund.
General County Projects (Fund 142)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 835,694 1,407,183 2,860,000 1,400,000 1,400,000 (51.1%)
Property Taxes 666,759 670,967 624,672 643,000 643,000 2.9%
County General Fund 255,000 1,635,000 953,279 341,478 341,478 (64.2%)
Total Resources 2,275,189 4,321,133 4,910,298 2,851,029 2,851,029 (41.9%)
Federal Government Payments - 119,310 - - - 0.0%
Interest Revenue 13,978 12,615 15,000 6,000 6,000 (60.0%)
Leases 19,698 - - - - 0.0%
Donations - 13,601 - - - 0.0%
Interfund Charges 484,060 462,457 457,347 460,551 460,551 0.7%
FY 2013
Approved
1,400,000
643,000
-
6,000
-
-
460,551
341,478
2,851,029
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Professional & Technical Services 12,758 66,049 82,000 20,000 20,000 (75.6%)
Internal Service Fund Charges 28,822 31,164 48,872 26,430 31,101 (36.4%)
Building/Grounds Repair & Maint. 84,021 388,825 360,000 340,000 340,000 (5.6%)
Safety Supplies - - 50,000 50,000 50,000 0.0%
Other Materials and Services 75,155 38,935 68,101 71,100 71,100 4.4%
Materials and Services 200,756 524,973 608,973 507,530 512,201 (15.9%)
Capital Outlay 25,000 183,722 60,000 100 100 (99.8%)
Transfer-Project Dev.(140) - 1,696,914 - - - 0.0%
Transfer-Secure Trmt Fac.(459) 22,133 - - - - 0.0%
Transfer-FF&C Oblig, 2003 (535) 336,463 314,125 365,038 364,014 364,014 (0.3%)
Transfer-FF&C Oblig, 2005 (536) 168,954 168,247 169,080 169,678 169,678 0.4%
Transfer-Other 114,700 67,925 600,000 200,000 200,000 (66.7%)
Contingency - - 3,107,207 1,609,707 1,605,036 (48.3%)
Total Requirements 868,006 2,955,906 4,910,298 2,851,029 2,851,029 (41.9%)
FY 2013
Approved
20,000
31,101
340,000
50,000
71,100
512,201
100
-
-
364,014
169,678
200,000
1,605,036
2,851,029
Support Services—Property & Facilities
Page 270
Support Services—Property & Facilities
Deschutes County, OREGON
Activities accounted for in this fund are those related to the management of properties owned by Deschutes
County, under the direction of the Property and Facilities Department. These properties include underdeveloped
rural lands, industrial sites and office buildings.
Property Management Operations (Fund 200)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 59,862 44,579 22,000 7,700 7,700 (65.0%)
Charges for Services 22 512 - - - 0.0%
Non-Operational Revenue 5,001 2,235 300 - - (100.0%)
Total Resources 64,885 47,326 22,300 7,700 7,700 (65.5%)
FY 2013
Approved
7,700
-
-
7,700
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Internal Service Fund Charges 5,787 5,148 4,795 114 113 (97.6%)
Other Materials and Services 14,519 16,477 17,405 3,373 3,373 (80.6%)
Materials and Services 20,306 21,625 22,200 3,487 3,486 (84.3%)
Capital Outlay - - 100 100 100 0.0%
Contingency - - - 4,113 4,114 100.0%
Total Requirements 20,306 21,625 22,300 7,700 7,700 (65.5%)
FY 2013
Approved
113
3,373
3,486
100
4,114
7,700
Page 271
Deschutes County, OREGON
The primary activities managed through this fund pertain to the maintenance of properties acquired as a result of
foreclosure, due to an owner’s failure to pay property taxes. The subsequent disposition of these properties
through County land sale auctions is also accounted for in this fund.
Foreclosed Land Sales (Fund 205)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 128,427 115,900 188,000 92,000 92,000 (51.1%)
Charges for Services 68,595 151,207 - - - 0.0%
Interest Revenue 1,148 564 1,000 1,000 1,000 0.0%
Total Resources 198,170 267,671 189,000 93,000 93,000 (50.8%)
FY 2013
Approved
92,000
-
1,000
93,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Interfund Charges 61,750 64,380 64,400 67,317 67,317 4.5%
Internal Service Fund Charges 1,278 2,775 2,620 1,382 1,367 (47.8%)
Other Materials and Services 19,242 5,743 43,300 24,201 24,216 (44.1%)
Materials and Services 82,270 72,898 110,320 92,900 92,900 (15.8%)
Capital Outlay - - 100 100 100 0.0%
Contingency - - 78,580 - - (100.0%)
Total Requirements 82,270 72,898 189,000 93,000 93,000 (50.8%)
FY 2013
Approved
67,317
1,367
24,216
92,900
100
-
93,000
Support Services-Property & Facilities
Page 272
Deschutes County, OREGON
Deschutes County 9-1-1 County Service District
Deschutes County 9-1-1 CSD (Fund 705)
Deschutes County 9-1-1 CSD New Facility (Fund 706)
Deschutes County 9-1-1 CSD Equipment Reserve (Fund 710)
Black Butte Ranch Service District
Black Butte Ranch Service District (Fund 761)
Extension/4-H County Service District
Extension/4-H CSD (Fund 720)
Extension/4-H CSD Construction (Fund 721)
Sunriver Service District
Sunriver Service District (Fund 715)
Sunriver Service District Reserve (Fund 716)
County Service Districts
County Service Districts
Page 273
Deschutes County, OREGON
The Deschutes County 9-1-1 Service District operates the County’s
Emergency Response Center. The 9-1-1 center is the only consolidated
communications center for all public safety agencies in Deschutes County,
including police, fire and medical emergency response personnel. There is no
other public safety dispatch center in Deschutes County.
As the designated Public Safety Answering Point (PSAP) for Deschutes
County, the 9-1-1 Center answers and dispatches all emergency and non-
emergency calls for 13 local public safety agencies. In addition, 9-1-1
dispatchers are trained and certified to give lifesaving emergency medical instructions to callers until emergency
personnel arrive.
District Overview
Budget Summary
Total Budget $16,222,237
Budget Change +17.7%
Total Staff 41.50 FTE
Staff Change No Change
Rob Poirier, Communications Director
Deschutes County 9-1-1 CSD
Mission Statement
To provide prompt assistance in a caring, resourceful and professional manner to those served
County Service Districts—Deschutes County 9-1-1 CSD
Beginning
Capital
49%Property
Tax
42%
Other
9%
Personnel
27%
Materials &
Services
13%
Contingency
54%
Other
6%
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Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
In August 2010, the District moved its operation from the Sheriff’s Office to the new facilities located on Poe
Sholes Drive. As with any move of such magnitude there were a variety of technical and operational issues to
work through. Thanks to the dedication of 9-1-1 staff and many hours of extra work, the new call center is up and
running and continues to iron out remaining glitches.
9-1-1 continues to maintain a very high retention rate of veteran staff and is continuing to improve the training
of new staff. With the addition of the training coordinator’s position we have seen a higher success rate of new
hires but we have not yet come to the point of releasing these new hires which is where we will ultimately need to
gauge our overall success.
Near the end of the FY 2011, 9-1-1 finally implemented a pilot quality assurance program. During this fiscal the
program was fully implemented in the area of emergency medical dispatch. Our goal is to explore programs to
expand our quality assurance program to include fire and law enforcement.
A new law enforcement records management system was selected and purchased. Implementation was completed
in April 2012.
Significant Issues in the Year Ahead
The coming year will bring several challenges that Deschutes County 9-1-1 will address. The first will be
preparing for the FCC narrow-banding requirements not only for 9-1-1, but in coordinating this effort with
partner agencies who utilize VHF frequencies.
The second challenge is building a strong management team. The District, upon advice of the 9-1-1 Executive
Board, has begun a restructuring process of the agency with the overall goal of giving supervisors more time to
focus on direct operations and better agency performance. During this upcoming year, the goal is to review and
update agency policies, provide supervisors with needed training and further develop agency goals. DC 9-1-1 will
also be negotiating a new contract with the Deschutes County 9-1-1 Employee Association. The current contract is
set to expire at the end of FY 2012.
The third challenge is securing funding for the District. A ballot measure establishing a new permanent rate of
$0.39 per $1,000 of assessed value was on the May 2012 ballot, but it did not pass. The intention is to attempt
another ballot measure in 2014.
Fiscal Issues and Conditions
The vast majority of revenue for this department comes from property taxes since the passage of a tax levy in May
2008. The remaining revenue is primarily from state funds and user fees charged to other users of 9-1-1 services.
Going forward the fiscal stability of the agency hinges on the passage of a ballot measure. If a measure
establishing permanent funding is approved, the District will be in a financially secure state. The current local
option levy, which is $0.23 per $1,000 of assessed value, will terminate June 30, 2013. Unless another source of
funding is secured, the District will lose this source of funding. The District also receives permanent funding at
$0.16 per $1,000 of assessed value, which will be maintained.
County Service Districts—Deschutes County 9-1-1 CSD
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Deschutes County, OREGON
Organizational Chart
Department Head
Management
Represented by Deschutes County 911 Employees Union
Represented by AFSCME
Confidential Employee
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
DESCHUTES COUNTY 9-1-1 CSD FTE 40.50 40.50 40.50 41.50 41.50
Staff Summary
Deschutes County 911
Director
1.00 FTE
Customer Service
Clerk
0.50 FTE
Administrative
Assistant
1.00 FTE
Dispatch
Supervisor
1.00 FTE
Dispatch
Supervisor
1.00 FTE
Dispatch
Supervisor
1.00 FTE
Dispatch
Supervisor
1.00 FTE
Public Safety
Systems Manager
1.00 FTE
Public Safety
Coordinator
1.00 FTE
911 GIS Analyst
1.00 FTE
Telecom Lead
1.00 FTE
Telecom Lead
1.00 FTE
Telecom Lead
1.00 FTE
Telecom Lead
1.00 FTE
Telecom II
3.00 FTE
Telecom I
1.00 FTE
Telecom III
3.00 FTE
Telecom I
1.00 FTE
Telecom II
3.00 FTE
Telecom III
3.00 FTE
Telecom I
2.00 FTE
Telecom III
3.00 FTE
Telecom II
2.00 FTE
Telecom I
1.00 FTE
Telecom II
3.00 FTE
Telecom III
2.00 FTE
Communications
Coordinator
1.00 FTE
County Service Districts—Deschutes County 9-1-1 CSD
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Deschutes County, OREGON
Budget Summary — Deschutes County 9-1-1 (Fund 705)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 5,611,168 6,691,945 6,400,000 8,000,000 8,000,000 25.0%
Taxes 6,629,684 6,566,223 6,183,773 5,699,897 6,732,687 8.9%
Federal Government Payments - 306,977 - 240,000 240,000 100.0%
State Government Payments 863,704 867,070 804,000 786,000 786,000 (2.2%)
Local Government Payments 81,994 72,206 62,200 60,000 60,000 (3.5%)
Charges for Services 92,442 147,578 292,000 362,950 362,950 24.3%
Interest Revenue 85,063 50,325 35,800 40,600 40,600 13.4%
Total Resources 13,364,055 14,702,324 13,777,773 15,189,447 16,222,237 17.7%
FY 2013
Approved
8,000,000
6,732,687
240,000
786,000
60,000
362,950
40,600
16,222,237
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 2,421,086 2,488,221 2,997,867 3,025,493 3,025,493 0.9%
Benefits 1,077,433 1,092,535 1,242,967 1,272,443 1,281,304 3.1%
Personnel Services 3,498,519 3,580,756 4,240,834 4,297,936 4,306,797 1.6%
Internal Service Fund Charges 304,260 463,276 488,173 541,734 554,718 13.6%
Software Maintenance Agreement 141,513 246,296 420,500 444,500 444,500 5.7%
Other Maintenance Agreements 55,615 17,140 195,500 195,500 195,500 0.0%
Telecommunications 88,338 92,667 117,600 117,100 117,100 (0.4%)
Intergov’t (Deschutes County) 254,196 255,166 250,792 252,417 252,417 0.7%
Other Materials and Services 239,943 254,035 308,235 327,635 327,635 6.3%
Materials and Services 1,195,352 1,450,100 1,927,356 2,037,218 2,050,202 6.4%
Capital Outlay 39,300 1,167,181 1,134,620 562,000 562,000 (50.5%)
Transfer to New Facility (706) 1,678,939 684,648 - - - 0.0%
Transfer to Equip. Res. (710) 260,000 260,000 500,000 500,000 500,000 0.0%
Contingency - - 5,974,963 7,792,293 8,803,238 47.3%
Total Requirements 6,672,110 7,142,685 13,777,773 15,189,447 16,222,237 17.7%
Professional and Technical Svcs 111,361 56,859 101,400 113,130 113,130 11.6%
Interfund Charges 126 64.661 45.156 45.202 45.202 0.1%
FY 2013
Approved
3,025,493
1,281,304
4,306,797
113,130
45.202
554,718
444,500
195,500
117,100
252,417
327,635
2,050,202
562,000
-
500,000
8,803,238
16,222,237
County Service Districts—Deschutes County 9-1-1 CSD
Page 277
Deschutes County, OREGON
Performance Management
Action #1: Respond promptly and effectively to emergency assistance requests (Goal
#1, Objective #2)
Performance Measure #1: Percentage of calls answered in 5 seconds or less
Performance Measure #2: Percentage of calls answered in 10 seconds or less
Performance Measure #3: Average ring time
Performance Measure #4: Longest ring time
Performance Measure #5: Average time to refer call to dispatch
Performance Measure #6: Implementation of quality improvement program for Emergency Response Center
Measure FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 Target
Measure #1 86.8% 93.3% 94.6% 92.7% 94.1% 92.5%
Measure #2 99.0% 99.7% 99.8% 99.7% 99.7% 99.5%
Measure #3 4 seconds 3 seconds 3 seconds 3 seconds 3 seconds 3 seconds
Measure #4 6 seconds 45 seconds 141 seconds 46 seconds 58 seconds 10 seconds
Measure #5 13 seconds 12 seconds 12 seconds 13 seconds 13 seconds 12 seconds
Measure #6 Research Phase Testing Phase No Progress Ongoing In Process Implement by
July 2012
County Service Districts—Deschutes County 9-1-1 CSD
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Deschutes County, OREGON
The purpose of the 9-1-1 County Service District New Facility Fund was to properly document and track all
costs specific to the needs of the new 9-1-1 building. These costs included, but were not limited to: equipment,
technology and furniture (desks and dispatch consoles) for all areas of the center including dispatch,
administration and systems. This fund was retired June 30, 2011.
9-1-1 New Facility (Fund 706)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital - 408,693 - - - 0.0%
Federal Government Payments - 97,308 - - - 0.0%
Interest Revenue 4,248 1,016 - - - 0.0%
Transfer from 9-1-1 (705) 1,678,939 684,648 - - - 0.0%
Total Resources 1,683,187 1,191,665 - - - 0.0%
FY 2013
Approved
-
-
-
-
-
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services 249,089 505,173 - - - 0.0%
Contingency 1,025,405 686,492 - - - 0.0%
Total Requirements 1,274,494 1,191,665 - - - 0.0%
FY 2013
Approved
-
-
-
County Service Districts—Deschutes County 9-1-1 CSD
Page 279
Deschutes County, OREGON
County Service Districts—Deschutes County 9-1-1 CSD
Fund Description
The purpose of this reserve fund is to accumulate monies for financing future equipment and technology
improvements. The reserve fund will allow the 9-1-1 County Service District to purchase equipment quickly, in case
of an emergency or system failure, without the need to seek additional funding sources. It will also reduce future
debt service costs by having cash available for capital expenditure items such as computers, software, and radio and
telephone systems. The goal during FY 2013 is to develop a comprehensive equipment replacement schedule in order
to better justify revenue being transferred into this fund.
9-1-1 Equipment Reserve (Fund 710)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 751,652 1,021,734 1,289,000 1,800,000 1,800,000 39.6%
Interest Revenue 10,082 7,402 6,000 10,000 10,000 66.7%
Transfer from 9-1-1 (705) 260,000 260,000 500,000 500,000 500,000 0.0%
Total Resources 1,021,734 1,289,136 1,795,000 2,310,000 2,310,000 28.7%
FY 2013
Approved
1,800,000
10,000
500,000
2,310,000
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services - - 1,000 1,000 1,000 0.0%
Capital Outlay - - 5,000 5,000 5,000 0.0%
Reserve for Future Expenditures - - 1,789,000 2,304,000 2,304,000 28.8%
Total Requirements - - 1,795,000 2,310,000 2,310,000 28.7%
FY 2013
Approved
1,000
5,000
2,304,000
2,310,000
Page 280
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
The Black Butte Ranch Service District is a voter authorized political
subdivision of Deschutes County. The Service District began operations on
July 1, 1990 with one operating department, the Police Department. The
Black Butte Ranch Corporation, as well as the Black Butte Ranch Association
(BBRA), contract with the Service District for enforcement of Ranch rules and
regulations as well as other private services.
The Police Department is managed by the Black Butte Ranch Service District
Managing Board, comprised of seven Black Butte Ranch homeowners, who
are appointed by the Deschutes County Board of Commissioners. The Service District Managing Board has
staffed the Police Department with six full-time officers, which includes a Chief of Police, one full-time and one
part-time Sergeant and four Officers. An Administrative Assistant is provided for general office work and
accounting responsibilities. The Department provides the Ranch with 24-7 patrol and other law enforcement
services. The Department is also involved in crime prevention, disaster mitigation, and planning in cooperation
with the Ranch Management and residents to preserve the safety, security and tranquility of the Ranch. Sworn
department personnel are certified police officers and function as such within and outside of the District
boundaries. Additionally, in emergency situations, the BBR Police Department will provide support and
assistance for local law enforcement agencies.
District Overview
Budget Summary
Total Budget $1,521,118
Budget Change +9.1%
Total Staff 7.38 FTE
Staff Change No Change
Denny Kelley , Chief of Police
Black Butte Ranch Service District
Beginning
Capital
42%
Taxes
57%
Other
1%
Personnel
44%
Materials &
Services
12%
Capital
Outlay
3%
Contingency
7%
Unappropriated
34%
Page 281
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
Successes and Challenges
Successes in the Past Year
Goal #1: Improve Professional Image
Worked with BBRA, visitors, homeowners, employees and contractors to identify ways to provide better
police services by continuing measurements for vacation house checks and refined corporate building
checks and initiating education program with owners and vendors on proper parking of trailers
Reach out to other law enforcement agencies to keep abreast of local issues facing law enforcement.
Attended monthly Oregon Department of Justice regional meetings.
Administration has been involved in the Deschutes County 9-1-1 Records Management System
implementation process.
Attended Major Critical Incident meetings and tabletop exercises.
Obtained invitations to have officer serve on the CODE Team and the SWAT Team.
Chief spoke at the Law Enforcement Memorial event in Bend.
Attended Crime Stoppers meetings.
Chief served as Chair of the 9-1-1 E-Board and Vice Chair of COLES.
Initiated research on accreditations and provided information and recommendation to the SD Board; evaluated
use of Lexipol to improve policies and better prepare for accreditation.
Maintained clean and orderly appearance in dress and look of department and vehicles.
The Police Department has kept the office organized and uncluttered.
The Kids Program is held in the garage area which is cleaned and organized prior to the event, which
takes place during the months of July and August. Carpet is laid and the storage areas are covered by
colorful quilts.
The garage and storage room were reorganized.
Nametags added to uniforms
Became more involved with local and regional law enforcement activities, meetings and civilian events.
Chief Kelley served as Chair of the 9-1-1 Executive Board, Vice Chair of COLES and attended BBRA
managers’ meetings regularly, as well as presented an overview of BBRPD to Sisters Kiwanis
Officer Lane & Sgt. Schulz worked with area Property & Evidence Custodians.
Officer Lane worked two missions with the MAT Team.
Worked with DEA on the National Pharmaceutical Drug Take-Back Program.
Needs for MDCs given top priority for DHS Grant consideration by Deschutes County emergency service
agencies.
Goal #2 Provide Quality Services
Helped Black Butte Ranch Association attain its goals by continuously worked with them on safety and
security issues throughout the year.
Took the lead in safety improvements for the 4th of July Parade by providing staffing and consultation for
concert events and more out-of-car presence at facilities during the summer
Increase visibility and interaction by purchasing bicycles and increasing bike patrols, having a presence at all
summer concerts, increasing the number of walk and talks at BBR facilities and increasing interaction with
pool personnel
Community Education programs
Some improvements were made to the Childrens Program.
Conducted training with BBRA Personnel in a new Ranch-wide lost children protocol.
Page 282
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
Coordinated with Ranch Pool personnel to better support their needs.
Website continued to provide crime prevention and information tips.
Radar dolly utilized to calm traffic and record speeds.
Participated with DEA on prescription drug turn in program.
Bike accident investigations for injury accidents continued with some statistical analysis.
Responsive to ongoing nuisance issues by following up on traffic complaints, identified speeding locations by
radar dolly followed by patrol radar, received notification of large group bookings from Welcome Center,
worked with event scheduling to deal with group events, worked with BBR to improve summer concert series,
and worked with volunteer patrol during renovation of Glaze Meadow Golf Course.
Goal #3 Improve Use of Technology
Several new computers purchased
Website improved and updated regularly and updated Kids Program photographs
New portable radios evaluated for potential future upgrades
Bend Police Department and Redmond Police Department loaned MDC for evaluation, training and
connectivity testing
Goal #4: Improve Internal Structure, Processes and Efficiencies
Personnel— Published an organizational chart, made AFLAC Insurance mavailable to all personnel, and
created an overtime analysis system.
Budget and payroll—Some improvements made in time keeping and payroll records kept and improved
monthly Budget Reports and analysis.
Board/Community reports—Improved monthly statistical report and Chief Kelley worked on the Bike Safety
Committee.
Property room management—Audits scheduled and conducted, transferred responsibility to Sgt. Schulz., and
made improvements to Property Receipt completed.
Grants—DHS Grant awarded for MDCs and portable 800 MHz Radios, DOJ grant for ballistic vest
replacement awarded, OACP grant and ODOT grant awarded for traffic enforcement and safety.
Projects and Planning—Annual Reporting on accomplishments and status of specifics in Strategic Plan,
planning meetings held, and number of individual projects are in process and mentioned in this report.
Internal Communications—Redefined chain of command and command responsibilities and held regular staff
meetings.
Equipment—Glock 9mm firearms adopted as issued weapon, weapons locker purchased to improve weapons
security, in-car locking rifle racks purchased and installed for ARs, Moving Radar purchased on grant, new
computers purchased for officers’ workstations and the property room management.
Goal #5: Maintain Effective Training Levels
DPSST—Officer Elliott assigned to coordinate BBRPD training records, inspection process improved, regional
training continues to be utilized, officers have completed approximately 688 hours of training in 2011.
Specialized training -- Firearms training and qualifications have occurred on schedule, NIMS Training,
Lethality Assessment Program training completed and adopted.
Certifications—Required minimum hours per year for Leadership and Use of Force surpassed
Technology—LETN’s Rural Policing Institute online training courses utilized by all officers, online DPSST
courses and Portland Police Bureau Roll Call videos utilized, individual learning on our computers and
standardized software, monthly trainings on policy reviews, Mental Health Court, department issues and
firearms
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Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
Significant Issues in the Year Ahead
The Department is working to become accredited through the Oregon Accreditation Alliance. The Department
is also utilizing Lexipol to rewrite its policy manual. The Department also wants to increase its citizen contacts
that are not related to enforcement or call for service as part of its community policing profile. BBRPD will
continue to work on some long-term goals to include surveys of partners and stakeholders, employee
evaluation program and continue to concentrate on skills training.
Fiscal Issues and Conditions
The FY 2013 budget is in the third year of a five-year local option tax levy at $.55. This levy coincides with the
period of the union contract negotiated in 2010. To date, revenues have held pace with projections. Spending is
consistently at or below budget. A contingency of $100,000 provides for uncertainties in the budget, principally
in the cost of insurance and PERS.
Organizational Chart
Management
Non-Management Employees
Governing Body
Managing Boards
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
BLACK BUTTE RANCH CSD FTE 6.88 6.88 6.88 7.38 7.38
Staff Summary
Board of County
Commissioners
(Governing Body)
Service District
Managing Board
Chief of Police
1.00 FTE
Black Butte Ranch
Association
Board of Directors
Police Sergeant
1.50 FTE
Administrative
Assistant
0.88 FTE
Patrol Officer
4.00 FTE
Page 284
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
Black Butte Ranch Service District (Fund 761)
Resources FY 2010
Actual
FY 2011
Budget
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 377,095 461,517 543,100 640,418 640,418 17.9%
Property Taxes 738,919 838,146 835,206 865,000 865,000 3.6%
Charges for Services 13,853 22,733 13,700 13,700 13,700 0.0%
Interest Revenue 3,117 3,112 2,000 2,000 2,000 0.0%
Total Resources 1,132,984 1,325,508 1,394,006 1,521,118 1,521,118 9.1%
FY 2013
Approved
640,418
865,000
13,700
2,000
1,521,118
Requirements FY 2010
Actual
FY 2011
Budget
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 371,423 402,749 437,375 462,165 462,165 5.7%
Benefits 150,893 156,147 198,942 208,325 208,325 4.7%
Personnel Services 522,316 558,896 636,317 670,490 670,490 5.4%
Materials and Services 149,152 141,892 174,150 184,700 184,700 6.1%
Capital Outlay - - 45,000 45,000 45,000 0.0%
Contingency - - 100,000 100,000 100,000 0.0%
Unappropriated Ending Fund Balance - - 438,539 520,928 520,928 18.8%
Total Requirements 671,468 700,788 1,394,006 1,521,118 1,521,118 9.1%
FY 2013
Approved
462,165
208,325
670,490
184,700
45,000
100,000
520,928
1,521,118
Page 285
Deschutes County, OREGON
County Service Districts—Extension/4-H County Service District
Extension leads the Oregon State University’s outreach mission by engaging
with Oregon’s communities to have positive impacts on community livability,
economic vitality, natural resources sustainability, and the health and well
being of people. Based on these positive impacts, OSU Extension Service is
recognized as one of America’s top five Land-Grant University Extension
systems.
OSU Extension Service was established in 1911 when the Oregon Agricultural
College’s Board of Regents organized Oregon Extension programs. Federal
passage of the Smith-Lever Act in 1914 created the “Cooperative” Extension Service nationwide. This act
established the funding mechanism to provide federal, state and county funds to support extension programs in
every county in the United States. In Deschutes County, the OSU Extension Service was established in 1916. In
1982, county residents passed a permanent tax base to support local Extension programming.
The following are examples of the programs offered through the OSU Extension Service.
4-H Youth Development: 4-H helps young people learn and grow through a process that builds competence,
confidence, connection, compassion and character. The 4-H program in Deschutes County has approximately 150
volunteer leaders who work with more than 1,000 youth in grades 4 to 12. Traditional 4-H project areas include
animal science, communication, home economics, natural science, shooting sports, science, engineering and
technology. Non-traditional programs include special camps and school enrichment activities such as GPS/GIS
mapping programs.
Budget Summary
Total Budget $760,579
Budget Change +1.5%
Total Staff 2.00 FTE
Staff Change No Change
Dana Martin, Staff Chair
Extension/4-H County Service District
District Overview
Mission Statement
The Oregon State University Extension Service engages the people of Oregon with research-based
knowledge and education that focus on strengthening communities and economies, sustaining
natural resources, and promoting healthy families and individuals
Beginning
Capital
34%
Taxes
49%
Service
Charges
13%
Other
4%
Personnel
20%
Materials &
Services
51%
Capital
Outlay
8%
Transfers
Out
13%
Contingency
8%
Page 286
Deschutes County, OREGON
County Service Districts—Extension/4-H County Service District
Successes and Challenges
Successes in the Past Year
4-H Youth Development
More than 1,000 youth and volunteers were engaged in citizenship, leadership and communication opportunities
through participation in the Deschutes County 4-H Youth Development program which includes traditional 4-H
project clubs and school-enrichment programs. As part of the 4-H Mission Mandate to add to the number of
young scientists entering college, 4-H has expanded programs that focus on science, engineering and technology.
Sience rich educational materials and videos have also been developed to support 4-H youth, volunteers and
parents in science-based programs within 4-h projects. The annual High Desert Leadership Retreat attracted
more than 130 youth, grades 7-12, who learned leadership and team building skills. Small animal, expressive
arts and archery are some of the fastest growing areas in 4-H. Deschutes County 4-H youth also continue to
participate in public speaking and skills contest, as well as judging competitions.
Agriculture/Small Farms
Living on a Few Acres, an annual conference featuring educational classes for small farmers and rural land-
owners, attracted 286 participants, a 24% increase over the previous year. Evaluations showed that 88% of
respondents intend to implement three or more of the ideas they learned at this conference to improve their
farm or property.
Continuing Education classes and workshops, such as Enterprise Feasibility, Pasture Management and
Irrigation Efficiency were held to help small farm producers be successful in their biological, physical,
financial and family aspects of the farm business.
Forestry and Natural Resources
This program reached about 1,200 landowners, forestry professional and other clientele through educational
workshops and field tours. Forestry faculty completed an online reforestation module for the web-based course,
“How to Manage Your Forest.” A three-day professional conference, “Forest Restoration—Beyond Fuel Reduction:
What is the Vision?” was also co-hosted. A Master Land Stewards program is under development to help land-
owners manage their woodlands.
Agricultural Sciences (Small Farms/Small Acreages): The Small Farms/Small Acreages program in Central
Oregon helps commercial and non-commercial small farm entrepreneurs and small acreage landowners learn to
be good stewards of their land while exploring opportunities to successfully produce and create income from their
farms.
Forestry and Natural Resources: The Extension Forestry and Natural Resources Program provides objective,
research-based information and education opportunities for woodland owners, industrial forest owners, logging
operators, natural resource professionals and the public through classes, seminars, field trips and
demonstrations.
Extension Family & Community Health: This program provides education and information in the traditional
areas of home economics including foods and nutrition, financial management, food preservation, child and
family development, and parenting.
Page 287
Deschutes County, OREGON
County Service Districts—Extension/4-H County Service District
Horticulture/Home Garden and Landscaping
OSU Master Gardener program in Central Oregon trained and recertified nearly 100 volunteers who helped with
the All-American Selections Display Garden, Gardener’s Mini-College, Hollinshead Community Garden, Spring
Gardening Seminar, High Desert Garden Tour and OSU Plant Clinics. OSU Master Gardener Volunteers also
managed the Northwest Crossing Community Garden and provided programs for local schools and after school
clubs. Through the Spring Gardening Seminar, Garden Market and High Desert Garden Tour, Central Oregonians
learn about plant selection, gardening and landscaping techniques. The High Desert Green Industry Conference,
an educational event for green industry professionals, provided horticulture education specific to Central Oregon.
Extension Family & Community Health
Through the Oregon Family Nutrition Program (SNAP-Ed), OSU Extension staff reached more than 15,000 youth
and families in schools throughout Central Oregon. Students were engaged in learning about healthy food and
activity, with positive impacts from this program. Adult classes and public events, such as Project Homeless
Connect and High School Teen Parent programs help teach people about food and nutrition. OFNP program brings
in more than $1.1 million in local contributor pledges and $1.1 million in federal cost-share to serve families in
Central Oregon. Master Food Preservers Program provided 13 food preservation and food safety public workshops.
In addition, 11 Master Food Preservers contributed 550 hours through public workshops, manned food
preservation booths and safety displays and testing dial gauges on pressure canners. Garden-enhanced Nutrition
Education lessons were shared with students throughout Central Oregon. Kids learned the connection between
growing healthy food and growing healthy themselves.
Significant Issues In the Year Ahead
OSU Extension Service is one of three programs included in the Statewide Public Service Programs of Oregon
State University, referred to as “the Statewides.” Although OSU Extension has experienced budget reductions, it
has made adjustments and continues to provide educational programs and service to areas of agriculture, forestry,
youth development, and family and community health. Through the OSU Outreach and Engagement Division,
exciting initiatives such as Oregon Open Campus are also expanding. Oregon Open Campus is a partnership
between Oregon State University Extension and Extended Education, local community colleges, and private
businesses. The goal of this partnership is to more effectively meet community-based educational needs.
OSU Extension has transformed its structure to improve administrative efficiency and simplify complexities with-
in the organization. Regional Administrators are now in place and faculty/staff are adjusting to new roles and
responsibilities within the organization.
Fiscal Issues and Conditions
The permanent tax rate for the Extension/4H Service District is projected to raise $362,000 in FY 2013, which is
used primarily to fund two administrative support positions, one 4-H program coordinator and two part time
program assistants. County resources also support operations such as building and grounds maintenance,
program delivery expenses and office supplies.
A large part of funding for the OSU Extension Service in Deschutes County is from state higher education
resources, which support faculty salaries. Public and private grants, program fees and contributions support
specific program delivery. In addition, community volunteers and businesses contribute support for specific
programs offered by OSU Extension.
OSU program revenue/Extension activities continue to grow due to success of events such as the High Desert
Green Industry Conference, Living on a Few Acres, Master Gardeners, Garden Tour and Forestry programs. For
FY 2013, $90,000 in revenue has been budgeted for these Extension activities. Expenses are budgeted higher this
year due to the construction of a greenhouse which will be used for educational programming. In addition,
$100,000 is being transferred to the Extension/4H Construction Fund (721) for future expansion of the Extension
office.
Page 288
Deschutes County, OREGON
Extension/4-H County Service District (Fund 720)
Resources FY 2010
Actual
FY 2011
Budget
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 311,133 305,298 278,000 259,578 259,578 (6.6%)
Property Taxes 381,777 384,418 361,310 373,000 373,000 3.2%
State Government Payments 22,415 23,874 24,200 26,000 26,000 7.4%
Charges for Services 83,057 87,254 81,000 96,351 96,351 19.0%
Non-Operational Revenue 4,442 5,557 5,040 5,550 5,550 10.1%
Transfer from Ext/4-H Constr. (721) - - 100 100 100 0.0%
Total Resources 802,824 806,401 749,650 760,579 760,579 1.5%
FY 2013
Approved
259,578
373,000
26,000
96,351
5,550
100
760,579
Requirements FY 2010
Actual
FY 2011
Budget
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 87,019 86,162 95,647 99,816 99,816 4.4%
Benefits 45,357 46,304 47,604 51,053 51,513 8.2%
Personnel Services 132,376 132,466 143,251 150,869 151,329 5.6%
Coordinator Fee 87,007 88,430 98,616 112,636 112,636 14.2%
Internal Service Fund Charges 12,149 12,808 11,150 23,534 23,427 110.1%
Program Expense 84,187 66,875 100,000 100,000 100,000 0.0%
Other Materials and Services 106,807 121,514 156,547 154,150 154,150 (1.5%)
Materials and Services 290,150 289,627 366,313 390,320 390,213 6.5%
Capital Outlay - - 100 60,000 60,000 59900%
Transfer to Ext/4-H Constr. (721) 75,000 100,000 161,016 100,000 100,000 (37.9%)
Contingency - - 78,970 59,390 59,037 (25.2%)
Total Requirements 497,527 522,093 749,650 760,579 760,579 1.5%
FY 2013
Approved
99,816
51,513
151,329
112,636
23,427
100,000
154,150
390,213
60,000
100,000
59,037
760,579
County Service Districts—Extension/4-H County Service District
Page 289
Deschutes County, OREGON
The Extension/4H County Service District has 2.00 FTE funded by the County, however, a program
coordinator position, 1.00 FTE, is also funded by the County, but does not appear as a personnel expense.
This position operates in a state program capacity and appears as a materials and services expense.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
EXTENSION/4-H CSD FTE 3.00 2.00 2.00 2.00 2.00
Staff Summary
Organizational Chart
Extension / 4-H CSD Funded
Federal Government Funded
State Government Funded
County Funded (Temporary)
Grant & Extension /4-H CSD Funded
Regional Administrator/
County Leader
1.00 FTE
4-H Youth
Development
Family Community
Health
Office Support
Horticulture
Agriculture /
Small Farms
Forestry and
Natural Resources
OSU Faculty
0.30 FTE
Senior Secretary
1.00 FTE
Administrative
Assistant
1.00 FTE
Program
Coordinator
1.00 FTE
Program
Coordinator
1.00 FTE
OSU Faculty
1.00 FTE
85% Fed/15% State
OREGON
NUTRITION
PROGRAM
OSU Faculty
1.00 FTE
Instructor
0.5 FTE
OSU Faculty
1.00 FTE
Educational
Program Assistant
9 people
Office Specialist II
1.00 FTE
Instructor Faculty
2.00 FTE
Office Specialist II
0.45 FTE
County Service Districts—Extension/4-H County Service District
Page 290
Deschutes County, OREGON
This fund was reactivated in FY 2010 to track a project to expand the current Extension/4-H facilities. The
expansion will provide much needed office space and eliminate current outside lease requirements. This plan
includes a conference room and a large kitchen for Oregon Family Nutrition programs. A transfer of $100,000
will be made from the Extension/4-H (Fund 720) as seed money for what is expected to be a $1 million project.
With this transfer, total resource balance is approximately $378,100. Additional funds will be sought through
fundraising efforts.
Resources FY 2010
Actual
FY 2011
Budget
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital - 75,347 176,200 277,150 277,150 57.3%
Interest Revenue 347 946 950 950 950 0.0%
Transfer from Extension/4-H (720) 75,000 100,000 161,016 100,000 100,000 (37.9%)
Total Resources 75,347 176,294 338,166 378,100 378,100 11.8%
FY 2013
Approved
277,150
950
100,000
378,100
Requirements FY 2010
Actual
FY 2011
Budget
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services - - 100 100 100 0.0%
Capital Outlay - - 100 100 100 0.0%
Transfer to Extension/4-H (721) - - 100 100 100 0.0%
Reserve for Future Expenditures - - 337,866 377,800 377,800 11.8%
Total Requirements - - 338,166 378,100 378,100 11.8%
FY 2013
Approved
100
100
100
377,800
378,100
Extension/4-H CSD Construction (Fund 721)
County Service Districts—Extension/4-H County Service District
Page 291
Deschutes County, OREGON
The Sunriver Service District was established in 2002 to oversee the
Sunriver fire and police departments in this urban unincorporated
community in Deschutes County. The district works with the Sunriver
Owners Association to manage the community under the laws of the state
and a management agreement with Deschutes County.
A five-member board oversees budget and contracting issues for the district
and hires a Chief of Police and a Fire Chief who manage day-to-day
operations. The board is also responsible for managing personnel
negotiating labor contracts for both departments.
The board members and chiefs meet monthly to discuss pending business to maintain excellent emergency
services for a high quality of life in Sunriver.
District Overview
Budget Summary
Total Budget $5,305,981
Budget Change +1.7%
Total Staff 26.50 FTE
Staff Change No Change
Sunriver Service District
Mission Statement
Protecting life and property, fostering a sense of safety and security in the Sunriver community
Art Hatch, Fire Chief
Marc Mills, Chief of Police
County Service Districts—Sunriver Service District
Beginning
Capital
25%
Taxes
72%
Other
3%
Personnel
64%
Materials &
Services
12%
Contingency
11%
Unappropriated
9%
Other
4%
Page 292
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
The Sunriver Service Strategic Plan was updated as appropriate during the year
The Standards of Cover Study and the Emergency Operations Plan were completed and simulated training
exercises occurred
Significant Issues in the Year Ahead
The district is preparing for collective bargaining negotiations for contracts that expire on June 30, 2012.
District Board will interview for a new Police Chief to replace Mike Kennedy who was relieved of duties. In
the interim Marc Mills of the Deschutes County Sheriff’s Department is acting as Police Chief.
The proposed budgeted tax rate is 3.31/1,000, the same as the last two (2) years.
Fiscal Issues and Conditions
The major source of revenue (93 % of total) for the Sunriver Service District is property taxes from a permanent
district tax rate. Property tax collections are projected to decrease by 1.5% in FY 2013. The remainder of the
district’s revenue comes from charges for contracted public safety services, court fines and fees, and interest
revenue. Expenses are budgeted to increase by 1% in FY 2013. The Budget assumes no wage increases for
personnel other than known step increases.
County Service Districts—Sunriver Service District
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
SUNRIVER SERVICE DISTRICT FTE 26.50 26.50 26.50 26.50 26.50
Staff Summary
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Deschutes County, OREGON
County Service Districts—Sunriver Service District
Organizational Chart
Management
Non-Management Employees
Governing Body
Departments
Reserve Employees
Board of County
Commissioners
Service District
Managing Board
Administrative
Assistant
0.50 FTE
FIRE
DEPARTMENT
POLICE
DEPARTMENT
Chief of Police
1.00 FTE
Office Manager
1.00 FTE
Police Sergeant
1.00 FTE
Police Sergeant
1.00 FTE
Police Officer
4.00 FTE
Fire Chief
1.00 FTE
Office Manager
1.00 FTE
Training Officer
Captain
1.00 FTE
Captain (B Shift)
Code Enforcement
1.00 FTE
Captain (C Shift)
EMS
1.00 FTE
Assistant Fire
Chief (A Shift)
1.00 FTE
Fire Engineer
1.00 FTE
Fire Engineer
1.00 FTE
Fire Engineer
1.00 FTE
Firefighter (PM)
1.00 FTE
Firefighter (PM)
1.00 FTE
Firefighter (PM)
1.00 FTE
Reserve
Firefighter/EMT (6)
Reserve
Firefighter/EMT (6)
Reserve
Firefighter/EMT (6)
Bike Patrol
1.00 FTE
Police Officer
4.00 FTE
Bike Patrol
1.00 FTE
Page 294
Deschutes County, OREGON
County Service Districts—Sunriver Service District
Budget Summary — Sunriver Service District (Fund 715)
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 1,227,948 1,290,523 1,221,887 1,315,681 1,315,681 7.7%
Taxes 3,617,275 3,804,288 3,816,570 3,807,300 3,807,300 (0.2%)
Charges for Services 199,088 171,139 162,650 166,000 166,000 2.1%
Fines 9,627 11,427 9,500 8,000 8,000 (15.8%)
Interest Revenue 9,785 9,143 7,500 9,000 9,000 20.0%
Sale of Equipment & Material 6,905 - - - - 0.0%
Total Resources 5,070,628 5,289,143 5,218,107 5,305,981 5,305,981 1.7%
Federal Payments - 2,623 - - - 0.0%
FY 2013
Approved
1,315,681
3,807,300
-
166,000
8,000
9,000
-
5,305,981
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Salaries 2,080,903 2,194,359 2,366,684 2,344,275 2,344,275 (0.1%)
Benefits 759,717 844,345 1,070,323 1,048,992 1,048,992 (2.0%)
Personnel Services 2,840,620 3,038,704 3,437,007 3,393,267 3,393,267 (0.7%)
Materials and Services (Police) 138,984 132,023 181,143 185,104 185,104 2.2%
Materials and Services (Fire) 268,696 313,770 324,489 317,048 317,048 (2.3%)
Other Materials and Services 131,670 149,355 168,550 143,950 143,950 4.4%
Materials and Services 539,350 595,148 674,182 646,102 646,102 0.4%
Debt Service - - 100 100 100 0.0%
Capital Outlay 135 - 100 100 100 0.0%
Transfer to Reserve Fund (716) 400,000 200,000 200,000 200,000 200,000 0.0%
Contingency - - 205,718 566,412 566,412 120.5%
Unappropriated Ending Fund Balance - - 700,000 500,000 500,000 (28.6%)
Total Requirements 3,780,105 3,833,852 5,217,107 5,305,981 5,305,981 1.7%
FY 2013
Approved
2,344,275
1,048,992
3,393,267
185,104
317,048
143,950
646,102
100
100
200,000
566,412
500,000
5,305,981
Page 295
Deschutes County, OREGON
County Service Districts-Sunriver Service District
Sunriver Service District Reserve (Fund 716)
The reserve is used to maintain funds for capital asset purchases, such as vehicles and operating equipment. The
majority of FY 2013 revenue is from a Sunriver Service District Fund (715) transfer of $200,000.
Resources FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Beginning Net Working Capital 63,612 273,203 353,745 504,444 504,444 42.6%1%
Interest Revenue 1,088 900 500 500 500 0.0%
Transfer - Sunriver Service District (715) 400,000 200,000 200,000 200,000 200,000 0.0%
Total Resources 464,700 482,753 554,245 704,944 704,944 27.2%
Federal Government Payments - 8,650 - - - 0.0%
FY 2013
Approved
504,444
-
500
200,000
704,944
Requirements FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Proposed
FY 2013
Adopted
% Chg.
FY 2013
Materials and Services 120 120 120 120 120 0.0%
Capital Outlay 191,377 124,269 56,000 26,276 26,276 (53.1%)
Reserve for Future Expenditures - - 499,125 678,548 678,548 35.9%
Total Requirements 191,497 124,389 555,245 704,944 704,944 27.0%
FY 2013
Approved
120
26,276
678,548
704,944
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Deschutes County, OREGON
Goals and Objectives
The Capital Improvement Program (CIP) is a blueprint used for planning capital expenditures for
Deschutes County over the next five years. The CIP has the following benefits to the community:
Facilitates coordination between capital needs and the operating budgets
Control of its tax rate, and avoids sudden changes in its debt service requirements
Identifies the most economical means of financing capital projects
Increases opportunities for obtaining federal and state aid
Relates public facilities to other public and private development and redevelopment policies
and plans
Focuses attention on community objectives and fiscal capacity
Keeps the public informed about future needs and projects
Coordinates the activities of overlapping units to reduce duplication
Encourages careful project planning and design to avoid costly mistakes and helps the
County reach desired goals
Capital outlays are budgeted by individual funds in support of the CIP. As part of the budget process, all
FY 2012 capital requests have been approved by the Budget Committee and adopted by the Board of
County Commissioners. The following projects are those with a value of $100,000 or more.
Construction Projects - Buildings
North County Services Building
This is a new North County Services Building in Redmond to house various county departments such as
Health Services, Community Justice and the Justice Court. A new North County service building is
necessary due to lack of space in the current facility. To meet this need, the new building will allow the
County to consolidate all North County services in one location.
The State of Oregon signed a memorandum of understanding stating their intent to co-locate to this new
“government center” facility. The State and County will each occupy approximately 19,000 square feet.
Funding: North County Service Building Fund (Fund 462); A combination of funding from the General
County Projects Fund (142) and a bond issue are expected to finance the project. Potential lease payments
from tenants will be applied to debt service.
Impact on Future Operating Budgets: The addition of a North County Service Building will cause an
increase in utility expenses and facility maintenance. Some efficiency may be realized with the
consolidation of staff and potential co-location with other governmental entities.
Estimated Useful Life: 30 years
Capital Improvement Program
Capital Improvement Program
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $3,910,000 $0 $3,910,000
TOTAL $3,910,000 $0 $3,910,000
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Deschutes County, OREGON
Sisters School-Based Health Clinic
In Sisters, a school-based health care clinic is being constructed on donated land adjacent to Sisters
Middle School. A federal grant from the Health Resources and Services Administration was awarded for
$500,000 in support of this project. Currently, those services are being provided at a temporary Sisters
School District location. The anticipated services to be provided are to include public health nurse
services, mental health and addiction treatment services, and dental care to children, and their families.
Deschutes County offers public health and behavioral health services out of a network of school-based
health centers in Bend, Redmond, Gilchrest (via a service contract for medical and behavioral health), La
Pine and Sisters.
Funding: Sisters Health Clinic Fund (Fund 464)
Impact on Future Operating Budgets:
Estimated Useful Life: 30 years
Jail Project
Deschutes County has been in the planning and design stage for expansion and remodel of the current
jail facility for several years. A request for general obligation bonds to fund the jail project was turned
down by voters in May 2011. Some planning, design and initial construction took place in FY 2011 and
FY 2012 including the renovation of the central control room, locker rooms and kitchen storage area,
addition of a staff lounge and expansion of the evidence storage room. There is no construction planned
for FY 2013.
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $600,000 $0 $600,000
TOTAL $600,000 $0 $600,000
Capital Improvement Program
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2008 $386,613 $0 $386,613
FY 2009 $2,031,792 $0 $2,031,792
FY 2010 $724,269 $0 $724,269
FY 2011 $244,351 $0 $244,351
FY 2012 $905,000 $0 $905,000
Undetermined $0 $40,000,000 $40,000,000
TOTAL $4,292,025 $40,000,000 $44,292,025
Page 298
Deschutes County, OREGON
Construction Projects - Solid Waste Capital Project Fund
Rock Removal
This entails drilling, blasting, crushing and transporting rock in the Knott Landfill excavation area.
Rock removal is required to provide future capacities for landfill cells. The project will also produce
aggregate products for use by the Road Department.
Funding: Solid Waste Capital Projects Fund (Fund 613)
Impact on Future Operating Budgets: There are no anticipated future operating budget impacts.
Estimated Useful Life: N/A
Southwest Access Road Improvements
A left turn lane and acceleration/deceleration lanes will be installed on Highway 97 at the entrance to
the Southwest Transfer Station. Traffic volumes at the Southwest Transfer Station have increased to
the point where access from Highway 97 has become hazardous. This addition will improve overall
safety. The road will be owned by the Oregon Department of Transportation (ODOT).
Funding: Solid Waste Capital Projects Fund (Fund 613)
Impact on Future Operating Budgets: Since it will be owned by ODOT, there are no anticipated
future operating budget impacts.
Estimated Useful Life: N/A
Justice Building and Courthouse Remodels
In order to consolidate court public service counters and to provide additional office and storage space for
both courts and the District Attorney’s office, portions of the justice building basement and second floor of
the courthouse will be remodeled. In addition, there will be a significant remodel of a judge’s chambers
and courtroom to provide more courtroom and jury space, and the public restrooms will be remodeled to
bring them into compliance with ADA code.
Funding: Campus Improvement Fund (Fund 463)
Impact on Future Operating Budgets: This is a minor addition and should have minimal additional
impact on future operating budgets.
Estimated Useful Life: 30 years
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $442,250 $0 $442,250
TOTAL $442,250 $0 $442,250
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $1,000,000 $0 $1,000,000
TOTAL $1,000,000 $0 $1,000,000
Capital Improvement Program
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $500,000 $0 $500,000
TOTAL $500,000 $0 $500,000
Page 299
Deschutes County, OREGON
Capital Improvement Program
Construction Projects - Road
Future CIP Project Reserves
These funds will be used to construct Capital Improvement Plan projects identified in the County’s 20-year
Transportation Capital Improvement Plan, as well as provide required cash match resources for state and
federal projects, such as the Oregon Department of Transportation’s Bike/Pedestrian project, the Federal
Transportation Enhancement program, and the Federal Flex Fund grant program for multi-modal
investments.
Funding: Road Department (Fund 325)
Impact on Future Operating Budgets: The Road Department will be responsible for maintaining and
repairing any additions to County roads.
Estimated Useful Life: Unknown
System Upgrades
Deschutes County 9-1-1 CSD Radio System Upgrade
This project will update the 9-1-1 emergency dispatch radio system, which manages all Police, Fire and
EMS radio and paging services. It will also allow 9-1-1 to monitor remote alarms and control perimeter
security for the new dispatch facility. This will make the center compliant with FCC standards and
regulations. Costs for this project were distributed equally over three years (FY 2010 – FY 2012). Funds
from the 5-year local option levy were set aside for this project.
In FY 2013 this project will cover the upgrade of some components of the radio system to meet the FCC
2013 mandates for narrowbanding.
Funding: 9-1-1 County Service District (Fund 705)
Impact on Future Operating Budgets: As a replacement for the existing dispatch radio system, it
should have no additional impact on future operating budgets.
Estimated Useful Life: 15 years
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $1,945,800 $0 $1,945,800
TOTAL $1,945,800 $0 $1,945,800
Fiscal Year Unidentified
Funding Total Funding
FY 2010 $0 $1,200,000
FY 2011 $0 $1,200,000
FY 2012 $0 $1,200,000
FY 2013 $0 $200,000
TOTAL $0 $3,800,000
Known Funding
$1,200,000
$1,200,000
$1,200,000
$200,000
$3,800,000
Page 300
Deschutes County, OREGON
Capital Improvement Program
CAD to CAD Project
This is a grant project with the State of Oregon to complete connecting all of the 9-1-1 centers in Central
Oregon (Washington to California) with the Oregon State Police and the Oregon Department of
Transportation. The grant was originally awarded in FY 2008, but the state is now ready to connect their
portion.
This project will allow 9-1-1 centers to directly pass critical information regarding incidents without the
delays or multiple phone calls currently needed. It will also bring the State Police and Department of
Transportation into the loop in order to expedite their response to emergency situations.
Funding: 9-1-1 County Service District (Fund 705)
Impact on Future Operating Budgets: As an upgrade to the existing paging system, it should have no
additional impact on future operating budgets.
Estimated Useful Life: 10 years
Deschutes County 9-1-1 Paging System Upgrade
This project will update the 9-1-1 paging system to comply with federal mandates. The FCC has
mandated all radio system be upgraded to what is called narrowband by December 31, 2012. The current
emergency paging system is utilized by all Deschutes County public safety services, as well as others in
the tri-county region. Deschutes County Behavioral Health and Information Technology departments,
and the City of Bend Public Works also use this critical system.
Coverage area is lost with the mandated narrowbanding. This project will reduce any loss in coverage
and provide redundancies in the system not available previously.
Funding: 9-1-1 County Service District (Fund 705)
Impact on Future Operating Budgets: As an upgrade to the existing paging system, it should have no
additional impact on future operating budgets.
Estimated Useful Life: 10 years
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $240,000 $0 $240,000
TOTAL $240,000 $0 $240,000
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2012 $150,000 $0 $150,000
FY 2013 $100,000 $0 $100,000
TOTAL $250,000 $0 $250,000
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Deschutes County, OREGON
Capital Improvement Program
Special Construction Projects - Landfill Closure
Demo Groundwater Monitoring Wells
Three groundwater monitoring wells will be installed to determine if the closed landfill is releasing
contaminants. This project is part of the Department of Environmental Quality’s required groundwater
assessment for all unlined non-municipal landfills.
Funding: Landfill Closure Fund (Fund 611)
Impact on Future Operating Budgets: The monitoring wells will bring annual monitoring costs in
future years projected to be about $25,000 per year.
Estimated Useful Life: 30 years
Equipment - Road
Chip Spreader
The chip spreader is an all-wheel drive, self propelled unit that spreads gravel (chips) in chip seal
pavement maintenance operations. Dump trucks feed the hopper and the chip spreader electronically
meters the amount of material distributed on to the road surface. This piece of equipment will replace a
chip spreader purchased in 1994.
Lowboy Tractor
A lowboy tractor is a truck chassis used to pull our lowboy trailer for the transport of large equipment to
and from jobsites. It will be replacing a 23 year old tractor.
Lube Truck
A lube truck chassis is the chassis that a lube body is mounted on. The lube truck is used to fuel equipment
on-site on a daily basis for the Road and Solid Waste Departments. It also carries new and waste lubricants
and coolant to provide PM services in the field. The current lube body will be moved to the new chassis. The
old chassis will be utilized to replace a 27 year old chassis that has a low mileage use and is used for crack
seal and magnesium chloride application.
930 Wheel Loader
A wheel loader is used for material handling, digging, load and carry, road building, and site preparation.
It is a small wheel loader that is easy to transport and operate in small areas. It will be replacing a 25 year
old loader.
966H Wheel Loader
A wheel loader is used for material handling, digging, load-and-carry, road building, and site preparation.
This piece of equipment will replace a wheel loader purchased in 1985.
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $400,000 $0 $400,000
TOTAL $400,000 $0 $400,000
Page 302
Deschutes County, OREGON
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2013 $240,000 $0 $240,000
FY 2017 $375,000 $0 $375,000
$1,030,000 $0 $1,030,000
Equipment
Chip Spreader
966 Wheel Loader
TOTAL
Low Boy Tractor FY 2014 $120,000 $0 $120,000
Lube Truck FY 2015 $130,000 $0 $130,000
930 Wheel Loader FY 2016 $165,000 $0 $165,000
Capital Improvement Program
Funding: Road Building and Equipment (Fund 330)
Impact on Future Operating Budgets: This equipment will require regular maintenance and
repair. However, by replacing older equipment it is expected maintenance and repair demands
will be at a lower level on the newer equipment.
Estimated Useful Life: 15 years
Maintenance & Repair—Buildings
HVAC System Upgrades
This project upgrades the HVAC system and replaces identified units. This is an ongoing project with
$100,000 in upgrades scheduled each year.
Funding: General County Projects Funds (Fund 142)
Impact on Future Operating Budgets: These ongoing upgrades are anticipated to reduce the required
maintenance and repair on the HVAC system and increase efficiency.
Estimated Useful Life: Ongoing
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2014 $100,000 $0 $100,000
FY 2015 $100,000 $0 $100,000
FY 2016 $100,000 $0 $100,000
FY 2017 $100,000 $0 $100,000
TOTAL $100,000/yr. $0 $100,000/yr.
FY 2013 $100,000 $0 $100,000
Page 303
Deschutes County, OREGON
Capital Improvement Program
Software
Public Health Electronic Medical Records System
This project will replace and/or upgrade the Public Health Department current records system and will
provide for an electronic medical health record that is fully integrated and adaptable for continuity of
patient care. This system includes a practice management system, client accounting, administrative
functions and electronic records management. Implementation of this system will make the public health
facility compliant with the ‘The American Recovery and Reinvestment Act” requirement that calls for
electronic medical records for all patients by 2014.
Funding: Public Health Department (Fund 259)
Impact on Future Operating Budgets: This purchase will require regular monthly maintenance fees.
Estimated Useful Life: 10 years
Fiscal Year Known Funding Unidentified
Funding Total Funding
FY 2012 $131,500 $0 $131,500
FY 2013 $65,000 $0 $65,000
TOTAL $196,500 $0 $196,500
Capital Improvement Program
Page 304
Deschutes County, OREGON
Goals and Objectives Debt Management
Debt Overview
Debt is often used as a means of financing capital improvements or projects by many organizations.
Review of debt issuances is imperative to ensure a jurisdiction's credit rating is maintained at an
optimal level. Deschutes County is rated by Moody’s Investors Services and gave the County’s
General Obligation debt a rating of Aaa when issued. Moody’s assigned the County’s March 2012
Full Faith & Credit borrowing an Aa3 rating.
There are a variety of securities available to issue debt. Deschutes County uses general obligation,
pension and full, faith and credit obligation bonds. Occasionally other revenue sources are used
when the project may not meet the requirements of other types of debt. Components of a security
include the purpose, length of financing, interest rates and the source of the funds for repayment.
General Obligation (GO) bonds are bonds with a credit agreement which is a full faith and credit
obligation and is payable from taxes that may be levied without limitation of the Oregon Constitu-
tion. GO bonds may be issued after approval of the electors in the district or when replacing
outstanding GO bonds and are to finance capital construction or improvements. They are secured
by a commitment to levy ad valorem taxes.
Oregon Revised Statutes (ORS 287A.100) set legal limitations on the level of limited tax, pension
tax and general obligation bonds. The general obligation bond limit per ORS is 2% of the real
market value (RMV) of the jurisdiction. The 2011-2012 RMV for Deschutes County is
$21,550,551,814, making the legal limit for general obligations $431,011,036, well below the actual
GO debt level of $15,775,000.
This graph illustrates Deschutes County's debt limit capacity as compared to the actual debt
outstanding:
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Fiscal Year
Deschutes County Legal Debt Limit and Debt Outstanding
(in thousands)
Outstanding General Obligation Bonds Legal Debt Limit‐2% RMV
Page 305
Deschutes County, OREGON
Debt Management
Limited tax bonds are bonds or other obligations which are full faith and credit obligations. and
may be paid from any taxes which the issuer may levy within the limitations of the Oregon
Constitution (ORS 288.155). A full faith and credit obligation is an unconditional promise to pay. It
is a pledge of the full financial resources and taxing power of the issuer, but is not necessarily
backed by ad valorem taxes. These bonds differ from the general obligation bonds (unlimited tax
bonds) on which ad valorem taxes may be levied to pay the debt.
The legal debt limit in the Oregon Revised Statutes for limited tax bonds is 1% of real market
value. Deschutes County's legal limit for limited tax bonds is $215,505,518 and the outstanding
debt is $56,816,700.
Pension obligation bonds were issued in FY 2002 and 2004 to cover the County's estimated
unfunded actuarial liability (UAL) to the Public Employees Retirement System (PERS). The
County, as part of a group of local governments, issued a total of $ 12.6 million of limited tax
pension obligations for this purpose. The issuance of these bonds provided savings on projected
increases in PERS rates that would otherwise have been necessary to make up the UAL over time.
Debt service payments are covered by department charges based on current payroll. The rate
charged to departments is 1.72% of PERS eligible wages.
The legal debt limit, based on Oregon Laws 2001, Chapter 945, Section 24 (3), for limited tax
pension bonds is 5% of real market value of the taxable property within the districts' boundaries.
Deschutes County's legal limit for limited tax pension bonds is $1,077,527,591 and the outstanding
debt is $11,223,283.
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Fiscal Year
Deschutes County Legal Debt Limit and Debt Outstanding
(in thousands)
Outstanding Limited Tax Bonds Legal Debt Limit 1%
Page 306
Deschutes County, OREGON
Debt Management
Average
Interest
Rate Issue Date Maturity Date Amount Issued
Principal
Outstanding
7/1/2012
Principal
Outstanding
6/30/2013
2012‐13
Principal
2012‐13
Interest
Series 1998‐Refunding
(1992 Jail)4.43% 09/09/1998 12/01/2012 5,055,000 595,000 ‐ 595,000 14,131
Series 2002‐Refunding
(1993 Jail)3.87% 09/12/2002 12/01/2012 1,565,000 170,000 ‐ 170,000 2,975
(1996 Public Safety
Campus)3.87% 09/12/2002 06/01/2014 10,035,000 3,005,000 1,560,000 1,445,000 143,025
Series 2002‐Refunding
(1996 Fairgrounds)3.87% 09/12/2002 12/01/2016 20,870,000 12,005,000 9,970,000 2,035,000 503,863
37,525,000 15,775,000 11,530,000 4,245,000 663,994
Limited Tax Pension
Obligation Bond, 2002 7.02% 03/28/2002 06/01/2028 5,429,586 4,363,283 4,286,386 76,897 361,341
Limited Tax Pension
Obligation Bond, 2004 6.19% 05/27/2004 06/01/2028 7,090,000 6,860,000 6,740,000 120,000 412,221
12,519,586 11,223,283 11,026,386 196,897 773,562
Series 2003‐Buildings,
Facilities & Radio System 4.49% 03/12/2003 12/01/2032 32,285,000 840,000 ‐ 840,000 14,700
Series 2004‐Refunding CDD
Building (96 COPS)3.33% 09/28/2004 12/01/2015 1,790,000 665,000 505,000 160,000 19,155
Series 2005‐Land, Jail, ADA,
Fair & Expo Projects 3.89% 02/01/2005 06/01/2023 6,300,000 4,600,000 4,315,000 285,000 169,339
HHS/BJCC Buildings
(98 COPs)3.57% 08/11/2005 06/01/2018 5,915,000 3,020,000 2,560,000 460,000 109,955
Series 2007‐Roads 4.75% 03/20/2007 06/01/2017 1,077,000 373,660 303,660 70,000 20,323
Series 2007‐Solid Waste,
Fair & Expo, RV Park 4.08% 04/10/2007 06/01/2027 9,615,000 7,910,000 7,515,000 395,000 321,225
Series 2008 A‐OSP and
9‐1‐1 Building 4.29% 12/30/2008 06/01/2028 9,635,000 8,710,000 8,315,000 395,000 367,374
Series 2009 A‐Jamison 4.12% 04/09/2009 06/01/2028 3,215,000 2,855,000 2,720,000 135,000 113,428
Series 2009‐Roads 5.35% 01/15/2009 01/01/2018 502,250 228,040 208,040 20,000 12,910
Series 2010‐Secure
Treatment Facility 3.70% 05/27/2010 12/01/2029 1,320,000 1,270,000 1,215,000 55,000 40,371
Series 2012‐Refunding
2003 Buildings, Facilties &
Radio System 2.86% 03/29/2012 12/01/2032 26,345,000 26,345,000 26,105,000 240,000 766,064
97,999,250 56,816,700 53,761,700 3,055,000 1,954,843
Oregon Economic &
Community Development 5.00% 04/25/2001 01/01/2027 550,000 398,639 380,402 18,237 19,480
Oregon Dept of
Environmental Quality 1.25% 09/03/2010 03/01/2015 40,000 31,305 22,501 8,804 364
590,000 429,944 402,903 27,041 19,844
148,633,836 84,244,927 76,720,989 7,523,938 3,412,243
Series 2003‐Refunding
(1996 Bend Library)2.96% 12/01/2003 12/01/2013 5,750,000 1,660,000 855,000 805,000 42,353
Sunriver Library 5.61% 10/01/1996 12/01/2016 1,145,000 330,000 255,000 75,000 18,810
6,895,000 1,990,000 1,110,000 880,000 61,163
General Obligation Bonds
County Service Districts
TOTAL GENERAL OBLIGATION BONDS (County Svc Districts)
Other Obligations
TOTAL OTHER OBLIGATIONS
TOTAL COUNTY OBLIGATIONS
FY 2013 Scheduled Principal and Interest Payments Summary
TOTAL FULL FAITH AND CREDIT OBLIGATIONS
General Obligation Bonds
TOTAL GENERAL OBLIGATION BONDS
Limited Tax Pension Bonds
TOTAL LIMITED TAX PENSION BONDS
Full Faith and Credit Obligations
Deschutes County
Page 307
Deschutes County, OREGON
Debt Management
Deschutes County
FY Principal Interest Total Final Maturity of Debt
2013 7,523,938$ 3,412,243$ 10,936,180$
Series 1998 General Obligation Refunding
Series 2002, General Obligation Refunding (1993 Jail)
Series 2003, Full Faith & Credit
2014 7,084,510 3,153,652 10,238,161 Series 2002, General Obligation Refunding (1996 Jail)
2015 5,871,784 2,885,083 8,756,867
2016 6,268,894 2,659,342 8,928,236 Series 2004, Full Faith & Credit Refunding
Oregon Department of Environmental Quality
2017 6,342,437 2,414,611 8,757,047 Series 2002, General Obligation Refunding (Fairgrounds)
Series 2007, Full Faith & Credit
2018 3,654,759 2,238,064 5,892,822 Series 2005, Full Faith & Credit Refunding
Series 2009 Full Faith & Credit
2019 3,212,395 2,126,467 5,338,862
2020 3,393,080 2,006,737 5,399,817
2021 3,794,683 1,667,088 5,461,771
2022 4,014,918 1,512,814 5,527,732
2023 4,255,163 1,339,346 5,594,509
2024 4,375,422 1,151,805 5,527,227
2025 4,025,693 958,713 4,984,406 Series 2005, Full Faith & Credit
2026 4,455,977 798,925 5,254,902
2027 4,736,276 592,095 5,328,371 Series 2007, Full Faith & Credit
Oregon Economic Community & Development Loan
2028 3,315,000 368,485 3,683,485
Series 2002 & 2004, Ltd Tax Pension Obligation Bonds
Series 2008A, Full Faith & Credit
Series 2009A. Full Fatih & Credit
2029 1,535,000 222,820 1,757,820
2030 1,590,000 175,020 1,765,020 Series 2010, Full Faith & Credit
2031 1,545,000 126,748 1,671,748
2032 1,600,000 77,800 1,677,800
2033 1,650,000 26,400 1,676,400 Series 2012, Full Faith & Credit Refunding
Total 84,244,927$ 29,914,257$ 114,159,184$
Scheduled Principal and Interest Payments Through Retirement
County Service Districts
FY Principal Interest Total Final Maturity of Debt
2013 880,000$ 61,163$ 941,163$
2014 935,000 29,070 964,070 Series 2003, General Obligation Refunding
2015 85,000 9,975 94,975
2016 90,000 5,130 95,130 Series 1996, General Obligation
Total 1,990,000$ 105,338$ 2,095,338$
Page 308
Deschutes County, OREGON
Debt Management
Date:September 9, 1998
Interest:Semiannual each December and June, commencing December 1, 1998.
Interest accrues at rates ranging from 3.55% to 4.75%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to refund 1992 General Obligation Bonds that
financed property acquisition, jail and related facilities and costs.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
1999 80,000.00$ 163,323.13$ 243,323.13$ 4,975,000.00$
2000 35,000.00 216,178.75 251,178.75 4,940,000.00
2001 35,000.00 214,883.75 249,883.75 4,905,000.00
2002 40,000.00 213,457.50 253,457.50 4,865,000.00
2003 40,000.00 211,897.50 251,897.50 4,825,000.00
2004 400,000.00 203,107.50 603,107.50 4,425,000.00
2005 405,000.00 186,805.00 591,805.00 4,020,000.00
2006 425,000.00 169,683.75 594,683.75 3,595,000.00
2007 445,000.00 151,408.75 596,408.75 3,150,000.00
2008 460,000.00 132,177.50 592,177.50 2,690,000.00
2009 485,000.00 111,853.75 596,853.75 2,205,000.00
2010 510,000.00 89,957.50 599,957.50 1,695,000.00
2011 535,000.00 66,572.50 601,572.50 1,160,000.00
2012 565,000.00 41,398.75 606,398.75 595,000.00
2013 595,000.00 14,131.25 609,131.25 -
5,055,000.00$ 2,186,836.88$ 7,241,836.88$
Source:
Deschutes County
$5,055,000
Series 1998, General Obligation Bond Refunding
Property taxes fund the debt service in the Public Safety 1998/2002 General Obligation Bond
Fund (Fund 560).
Page 309
Deschutes County, OREGON
Debt Management
Date:September 12, 2002
Interest:Semiannual each December and June, commencing December 1, 2002.
Interest accrues at rates ranging from 1.95% to 5.00%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to refund 1993 General Obligation Bonds that
financed property acquisition, jail and related facilities and costs.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2003 30,000.00$ 36,426.57$ 66,426.57$ 1,535,000.00$
2004 145,000.00 46,918.76 191,918.76 1,390,000.00
2005 145,000.00 42,568.76 187,568.76 1,245,000.00
2006 145,000.00 38,218.76 183,218.76 1,100,000.00
2007 145,000.00 34,956.26 179,956.26 955,000.00
2008 150,000.00 30,143.76 180,143.76 805,000.00
2009 150,000.00 24,518.76 174,518.76 655,000.00
2010 160,000.00 19,393.76 179,393.76 495,000.00
2011 160,000.00 14,206.26 174,206.26 335,000.00
2012 165,000.00 8,734.38 173,734.38 170,000.00
2013 170,000.00 2,975.00 172,975.00 -
1,565,000.00$ 299,061.03$ 1,864,061.03$
Source:
Deschutes County
$1,565,000
Series 2002, General Obligation Bond Refunding (1993 Jail)
Property taxes fund the debt service in the Public Safety 1998/2002 General Obligation Bond
Fund (Fund 560).
Page 310
Deschutes County, OREGON
Debt Management
Date:September 12, 2002
Interest:Semiannual each December and June, commencing December 1, 2002.
Interest accrues at rates ranging from 1.95% to 5.00%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to refund 1996 General Obligation Bonds that
financed property acquisition, equipped and furnished a Juvenile Detention Center,
a Community Corrections Building, a Juvenile Offender courtroom and Sheriff's facilities.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2003 165,000.00$ 307,928.44$ 472,928.44$ 9,870,000.00$
2004 45,000.00 407,271.26 452,271.26 9,825,000.00
2005 45,000.00 406,371.26 451,371.26 9,780,000.00
2006 45,000.00 405,493.76 450,493.76 9,735,000.00
2007 910,000.00 404,368.76 1,314,368.76 8,825,000.00
2008 1,000,000.00 370,243.76 1,370,243.76 7,825,000.00
2009 1,070,000.00 332,743.76 1,402,743.76 6,755,000.00
2010 1,150,000.00 293,956.26 1,443,956.26 5,605,000.00
2011 1,255,000.00 236,456.26 1,491,456.26 4,350,000.00
2012 1,345,000.00 194,100.00 1,539,100.00 3,005,000.00
2013 1,445,000.00 143,025.00 1,588,025.00 1,560,000.00
2014 1,560,000.00 78,000.00 1,638,000.00 -
10,035,000.00$ 3,579,958.52$ 13,614,958.52$
Source:
Deschutes County
$10,035,000
Series 2002, General Obligation Bond Refunding (1996 Public Safety Campus)
Property taxes fund the debt service in the Public Safety 1998/2002 General Obligation Bond
Fund (Fund 560).
Page 311
Deschutes County, OREGON
Debt Management
Date:September 12, 2002
Interest:Semiannual each December and June, commencing December 1, 2002.
Interest accrues at rates ranging from 1.95% to 5.00%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to refund 1996 General Obligation Bonds that
financed the construction, equipping, furnishing and relocation of the County Fairgrounds.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2003 380,000.00$ 643,857.82$ 1,023,857.82$ 20,490,000.00$
2004 130,000.00 854,643.76 984,643.76 20,360,000.00
2005 130,000.00 850,743.76 980,743.76 20,230,000.00
2006 135,000.00 846,793.76 981,793.76 20,095,000.00
2007 140,000.00 843,693.76 983,693.76 19,955,000.00
2008 1,320,000.00 815,543.76 2,135,543.76 18,635,000.00
2009 1,450,000.00 763,768.76 2,213,768.76 17,185,000.00
2010 1,575,000.00 713,784.38 2,288,784.38 15,610,000.00
2011 1,725,000.00 646,050.00 2,371,050.00 13,885,000.00
2012 1,880,000.00 571,200.00 2,451,200.00 12,005,000.00
2013 2,035,000.00 503,862.50 2,538,862.50 9,970,000.00
2014 2,200,000.00 428,375.00 2,628,375.00 7,770,000.00
2015 2,395,000.00 328,625.00 2,723,625.00 5,375,000.00
2016 2,615,000.00 203,375.00 2,818,375.00 2,760,000.00
2017 2,760,000.00 69,000.00 2,829,000.00 -
20,870,000.00$ 9,083,317.26$ 29,953,317.26$
Source:
Deschutes County
$20,870,000
Series 2002, General Obligation Bond Refunding (Fairgrounds)
Property taxes fund the debt service in the General Obligation Bonds Refunding Fund (590).
Page 312
Deschutes County, OREGON
Debt Management
Date:March 28, 2002
Interest:Semiannual each December and June, commencing June 1, 2002.
Interest accrues at rates ranging from 2.00% to 7.36%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds paid the County's estimated Unfunded Actuarial Liability with
PERS.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2002 19,930.20$ 62,002.94$ 81,933.14$ 5,409,656.05$
2003 - 293,367.50 293,367.50 5,409,656.05
2004 13,677.15 294,690.35 308,367.50 5,395,978.90
2005 25,582.80 297,784.70 323,367.50 5,370,396.10
2006 35,965.80 302,401.70 338,367.50 5,334,430.30
2007 44,520.00 308,847.50 353,367.50 5,289,910.30
2008 51,349.50 317,018.00 368,367.50 5,238,560.80
2009 57,311.10 326,056.40 383,367.50 5,181,249.70
2010 64,538.10 338,829.40 403,367.50 5,116,711.60
2011 680,574.40 332,663.10 1,013,237.50 4,436,137.20
2012 72,853.80 325,253.70 398,107.50 4,363,283.40
2013 76,896.60 361,340.70 438,237.30 4,286,386.80
2014 82,214.90 360,892.55 443,107.45 4,204,171.90
2015 83,223.00 379,884.50 463,107.50 4,120,948.90
2016 85,634.00 402,473.50 488,107.50 4,035,314.90
2017 85,901.85 422,205.65 508,107.50 3,949,413.05
2018 87,659.60 445,447.90 533,107.50 3,861,753.45
2019 88,138.90 469,968.60 558,107.50 3,773,614.55
2020 118,614.55 469,492.95 588,107.50 3,655,000.00
2021 365,000.00 250,367.50 615,367.50 3,290,000.00
2022 420,000.00 225,365.00 645,365.00 2,870,000.00
2023 480,000.00 196,595.00 676,595.00 2,390,000.00
2024 540,000.00 163,715.00 703,715.00 1,850,000.00
2025 - 126,725.00 126,725.00 1,850,000.00
2026 685,000.00 126,725.00 811,725.00 1,165,000.00
2027 770,000.00 79,802.50 849,802.50 395,000.00
2028 395,000.00 27,057.50 422,057.50 -
5,429,586.25$ 7,706,974.14$ 13,136,560.39$
Source:
Deschutes County
$5,429,586.25
Series 2002, Limited Tax Pension Obligation Bond
Charges to departments fund the debt service on the pension obligation bonds.
Page 313
Deschutes County, OREGON
Debt Management
Date:May 27, 2004
Interest:Semiannual each December and June, commencing December 1, 2004.
Interest accrues at rates ranging from 4.596% to 6.095%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds paid the County's estimated Unfunded Actuarial Liability with
PERS.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2005 -$ 428,652.67$ 428,652.67$ 7,090,000.00$
2006 - 423,942.20 423,942.20 7,090,000.00
2007 - 423,942.20 423,942.20 7,090,000.00
2008 - 423,942.20 423,942.20 7,090,000.00
2009 25,000.00 423,942.20 448,942.20 7,065,000.00
2010 45,000.00 422,793.20 467,793.20 7,020,000.00
2011 70,000.00 420,583.70 490,583.70 6,950,000.00
2012 90,000.00 416,945.80 506,945.80 6,860,000.00
2013 120,000.00 412,220.80 532,220.80 6,740,000.00
2014 145,000.00 405,800.80 550,800.80 6,595,000.00
2015 180,000.00 397,722.86 577,722.86 6,415,000.00
2016 215,000.00 387,515.06 602,515.06 6,200,000.00
2017 250,000.00 375,107.40 625,107.40 5,950,000.00
2018 290,000.00 360,429.90 650,429.90 5,660,000.00
2019 335,000.00 343,201.00 678,201.00 5,325,000.00
2020 385,000.00 323,050.76 708,050.76 4,940,000.00
2021 440,000.00 299,893.00 739,893.00 4,500,000.00
2022 500,000.00 273,427.00 773,427.00 4,000,000.00
2023 560,000.00 243,352.00 803,352.00 3,440,000.00
2024 630,000.00 209,668.00 839,668.00 2,810,000.00
2025 700,000.00 171,269.50 871,269.50 2,110,000.00
2026 780,000.00 128,604.50 908,604.50 1,330,000.00
2027 870,000.00 81,063.50 951,063.50 460,000.00
2028 460,000.00 28,037.00 488,037.00 -
7,090,000.00$ 7,825,107.25$ 14,915,107.25$
Source:
Deschutes County
$7,090,000.00
Series 2004, Limited Tax Pension Obligation Bond
Charges to departments fund the debt service on the pension obligation bonds.
Page 314
Deschutes County, OREGON
Debt Management
Date:March 12, 2003
Interest:Semiannual each December and June, commencing December 1, 2003.
Interest accrues at rates ranging from 2.375% to 6.000%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to remodel the Courthouse, purchase property,
preliminary costs for jail remodel, and American Disabilities Act compliance projects.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2004 -$ 1,733,512.49$ 1,733,512.49$ 32,285,000.00$
2005 605,000.00 1,368,659.99 1,973,659.99 31,680,000.00
2006 700,000.00 1,329,510.00 2,029,510.00 30,980,000.00
2007 710,000.00 1,287,210.00 1,997,210.00 30,270,000.00
2008 720,000.00 1,257,360.00 1,977,360.00 29,550,000.00
2009 740,000.00 1,239,560.00 1,979,560.00 28,810,000.00
2010 760,000.00 1,219,670.01 1,979,670.01 28,050,000.00
2011 785,000.00 1,196,862.50 1,981,862.50 27,265,000.00
2012 815,000.00 1,171,043.74 1,986,043.74 26,450,000.00
2012-Refunding 25,610,000.00 - 25,610,000.00 840,000.00
2013 840,000.00 14,700.00 854,700.00 -
32,285,000.00$ 11,818,088.73$ 44,103,088.73$
Source:
Deschutes County
$32,285,000
Series 2003, Full Faith and Credit
Lease payments from state agencies, and funds transferred from the Project Development &
Debt Reserve Fund (140), General County Projects Fund (142), Deschutes County
Communication System Fund (245), Newberry Neighborhood Fund (297), to the Full Faith &
Credit, Refunding Series 2012 Fund (535) provide a portion of the resources for debt service
on this borrowing. The balance of the payments are made from the Solid Waste Fund (610)
and the Fair & Expo Center Fund (618).
Page 315
Deschutes County, OREGON
Debt Management
Date:September 28, 2004
Interest:Semiannual each December and June, commencing December 1, 2004.
Interest accrues at an average rate of 3.33%.
Rating:N/A
Purpose:The proceeds of the bonds were issued to refund 1996 Certificates of Participation that
financed the acquisition of land and the construction, equipping and furnishing of a
community development building and related facilities.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2005 145,000.00$ 35,357.11$ 180,357.11$ 1,645,000.00$
2006 130,000.00 47,235.00 177,235.00 1,515,000.00
2007 130,000.00 43,985.00 173,985.00 1,385,000.00
2008 140,000.00 40,522.50 180,522.50 1,245,000.00
2009 140,000.00 36,760.00 176,760.00 1,105,000.00
2010 145,000.00 32,660.00 177,660.00 960,000.00
2011 145,000.00 28,310.00 173,310.00 815,000.00
2012 150,000.00 23,885.00 173,885.00 665,000.00
2013 160,000.00 19,155.00 179,155.00 505,000.00
2014 165,000.00 14,035.00 179,035.00 340,000.00
2015 165,000.00 8,672.50 173,672.50 175,000.00
2016 175,000.00 2,975.00 177,975.00 -
1,790,000.00$ 333,552.11$ 2,123,552.11$
Source:
Series 2004, Full Faith and Credit Refunding
$1,790,000
Deschutes County
Funds transferred from the Community Development Fund (295) to the CDD Building Full
Faith & Credit, Refunding Series 2004 Fund (530) provide resources for debt service on this
borrowing.
Page 316
Deschutes County, OREGON
Debt Management
Date:February 1, 2005
Interest:Semiannual each December and June, commencing December 1, 2005.
Interest accrues at rates ranging from 2.50% TO 4.20%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to remodel the Courthouse, purchase property,
preliminary costs for jail remodel, and American Disabilities Act compliance projects.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2006 160,000.00$ 292,768.33$ 452,768.33$ 6,140,000.00$
2007 240,000.00 212,976.25 452,976.25 5,900,000.00
2008 245,000.00 205,701.25 450,701.25 5,655,000.00
2009 255,000.00 198,838.75 453,838.75 5,400,000.00
2010 260,000.00 192,401.25 452,401.25 5,140,000.00
2011 265,000.00 185,507.50 450,507.50 4,875,000.00
2012 275,000.00 177,738.75 452,738.75 4,600,000.00
2013 285,000.00 169,338.75 454,338.75 4,315,000.00
2014 290,000.00 160,278.75 450,278.75 4,025,000.00
2015 300,000.00 150,393.75 450,393.75 3,725,000.00
2016 310,000.00 139,868.75 449,868.75 3,415,000.00
2017 325,000.00 128,593.75 453,593.75 3,090,000.00
2018 335,000.00 116,671.88 451,671.88 2,755,000.00
2019 350,000.00 104,037.50 454,037.50 2,405,000.00
2020 360,000.00 90,500.00 450,500.00 2,045,000.00
2021 375,000.00 76,025.00 451,025.00 1,670,000.00
2022 390,000.00 60,725.00 450,725.00 1,280,000.00
2023 410,000.00 44,520.00 454,520.00 870,000.00
2024 425,000.00 27,402.50 452,402.50 445,000.00
2025 445,000.00 9,345.00 454,345.00 -
6,300,000.00$ 2,743,632.71$ 9,043,632.71$
Source:
Deschutes County
$6,300,000
Series 2005, Full Faith and Credit
Funds are transferred from the Project Development & Debt Reserve Fund (140) and the
General County Projects Fund (142) to the Full Faith & Credit, Series 2005 Fund (536)
providing a portion of the resources for debt service on this borrowing. The remaining
funding comes directly from the RV Park Fund (601) and the Fair & Expo Center Fund
(618).
Page 317
Deschutes County, OREGON
Debt Management
Date:August 11, 2005
Interest:Semiannual each December and June, commencing December 1, 2005.
Interest accrues at rates ranging from 3.00% to 4.00%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to refund 1998 Certificates of Participation that
financed the purchase of the Becky Johnson Community Campus Facility, the
Health & Human Services Facility, and an Adult Care Activity Center Facility.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2006 410,000.00$ 159,866.53$ 569,866.53$ 5,505,000.00$
2007 385,000.00 186,155.00 571,155.00 5,120,000.00
2008 395,000.00 174,605.00 569,605.00 4,725,000.00
2009 410,000.00 162,755.00 572,755.00 4,315,000.00
2010 420,000.00 150,455.00 570,455.00 3,895,000.00
2011 430,000.00 137,855.00 567,855.00 3,465,000.00
2012 445,000.00 124,417.50 569,417.50 3,020,000.00
2013 460,000.00 109,955.00 569,955.00 2,560,000.00
2014 480,000.00 94,430.00 574,430.00 2,080,000.00
2015 495,000.00 77,870.00 572,870.00 1,585,000.00
2016 510,000.00 60,545.00 570,545.00 1,075,000.00
2017 530,000.00 41,675.00 571,675.00 545,000.00
2018 545,000.00 21,800.00 566,800.00 -
5,915,000.00$ 1,502,384.03$ 7,417,384.03$
Source:
Deschutes County
$5,915,000
Series 2005, Full Faith and Credit Refunding
Transfers from the Project Development & Debt Reserve Fund (140) service the debt
payments out of the Full Faith & Credit Refunding Series 2005 Fund (540).
Page 318
Deschutes County, OREGON
Debt Management
Date:March 20, 2007
Interest:Semiannual each December and June, commencing December 1, 2007.
Interest accrues at 4.75%.
Rating:N/A
Purpose:The proceeds of the bonds were issued to improve six Local Improvement Districts
including Harper Road, Harrington Loop Road, Choctaw Road, Choctaw Road II,
Manzanita Road, and Pumice Butte.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2008 239,000.00$ 57,921.90$ 296,921.90$ 838,000.00$
2009 110,664.38 38,073.12 148,737.50 727,335.62
2010 100,725.91 33,616.92 134,342.83 626,609.71
2011 146,750.00 28,273.74 175,023.74 479,859.71
2012 106,200.00 21,558.34 127,758.34 373,659.71
2013*70,000.00 20,323.34 90,323.34 303,659.71
2014 80,000.00 19,990.84 99,990.84 223,659.71
2015 96,000.00 16,618.34 112,618.34 127,659.71
2016 110,000.00 11,892.09 121,892.09 17,659.71
2017 17,659.71 6,548.34 24,208.05 -
1,077,000.00$ 254,816.97$ 1,331,816.97$
Source:
Deschutes County
$1,077,000
Series 2007, Full Faith and Credit (Road)
Assessment payments from residents within the boundaries of the improvement area provide
the resources for debt service expended from the Full Faith & Credit, Series 2007 Fund
(524).
* Principal payments are made as resources become available. FY 2008 through 2012 reflect actual
amounts paid. Starting with FY 2013, amounts shown have been adjusted for the additional principal
payments. FY 2017 principal payment has been adjust to payoff the remaining balance.
Page 319
Deschutes County, OREGON
Debt Management
Date:April 10, 2007
Interest:Semiannual each December and June, commencing December 1, 2007.
Interest accrues at rates ranging from 4.00% to 4.25%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to finance the construction of new waste and recyclable
receiving facilities (Knott Landfill North Area Development) and the construction of a
recreational vehicle (RV) park at the Fair & Expo Center.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2008 270,000.00$ 444,593.54$ 714,593.54$ 9,345,000.00$
2009 340,000.00 378,625.00 718,625.00 9,005,000.00
2010 350,000.00 365,025.00 715,025.00 8,655,000.00
2011 365,000.00 351,025.00 716,025.00 8,290,000.00
2012 380,000.00 336,425.00 716,425.00 7,910,000.00
2013 395,000.00 321,225.00 716,225.00 7,515,000.00
2014 410,000.00 305,425.00 715,425.00 7,105,000.00
2015 425,000.00 289,025.00 714,025.00 6,680,000.00
2016 445,000.00 272,025.00 717,025.00 6,235,000.00
2017 460,000.00 254,225.00 714,225.00 5,775,000.00
2018 480,000.00 235,825.00 715,825.00 5,295,000.00
2019 500,000.00 216,625.00 716,625.00 4,795,000.00
2020 520,000.00 196,625.00 716,625.00 4,275,000.00
2021 540,000.00 175,825.00 715,825.00 3,735,000.00
2022 560,000.00 154,225.00 714,225.00 3,175,000.00
2023 585,000.00 131,825.00 716,825.00 2,590,000.00
2024 610,000.00 107,693.76 717,693.76 1,980,000.00
2025 635,000.00 82,531.26 717,531.26 1,345,000.00
2026 660,000.00 56,337.50 716,337.50 685,000.00
2027 685,000.00 29,112.50 714,112.50 -
9,615,000.00$ 4,704,243.56$ 14,319,243.56$
Source:
Deschutes County
$9,615,000
Series 2007, Full Faith and Credit
The debt service payments are made from the RV Park Fund (601), Solid Waste Fund (610)
and the Fair & Expo Center Fund (618).
Page 320
Deschutes County, OREGON
Debt Management
Date:December 30, 2008
Interest:Semiannual each December and June, commencing June 1, 2009.
Interest accrues at rates ranging from 3.500% to 4.625%.
Rating:Moody's: Aa2
Purpose:The proceeds of the bonds were issued to finance the construction of a building to house the
regional office of the Oregon State Police and provide a new office/dispatch space for the
Deschutes County 9-1-1 Emergency Dispatch Center.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2009 50,000.00$ 167,672.39$ 217,672.39$ 9,585,000.00$
2010 120,000.00 397,998.76 517,998.76 9,465,000.00
2011 375,000.00 393,798.76 768,798.76 9,090,000.00
2012 380,000.00 380,673.76 760,673.76 8,710,000.00
2013 395,000.00 367,373.76 762,373.76 8,315,000.00
2014 410,000.00 353,548.76 763,548.76 7,905,000.00
2015 425,000.00 337,148.76 762,148.76 7,480,000.00
2016 450,000.00 320,148.76 770,148.76 7,030,000.00
2017 465,000.00 302,148.76 767,148.76 6,565,000.00
2018 485,000.00 283,548.76 768,548.76 6,080,000.00
2019 500,000.00 264,148.76 764,148.76 5,580,000.00
2020 525,000.00 244,148.76 769,148.76 5,055,000.00
2021 545,000.00 223,148.76 768,148.76 4,510,000.00
2022 565,000.00 200,531.26 765,531.26 3,945,000.00
2023 590,000.00 176,518.76 766,518.76 3,355,000.00
2024 615,000.00 151,148.76 766,148.76 2,740,000.00
2025 640,000.00 124,242.50 764,242.50 2,100,000.00
2026 670,000.00 95,762.50 765,762.50 1,430,000.00
2027 700,000.00 65,612.50 765,612.50 730,000.00
2028 730,000.00 33,762.50 763,762.50 -
9,635,000.00$ 4,883,086.29$ 14,518,086.29$
Source:
Deschutes County
$9,635,000
Series 2008A, Full Faith and Credit
Long term leases fund the debt service in the Full Faith & Credit, Series 2008 A Fund (538).
Page 321
Deschutes County, OREGON
Debt Management
Date:April 9, 2009
Interest:Semiannual each December and June, commencing December 1, 2009.
Interest accrues at rates ranging from 3.00% to 4.45%.
Rating:Moody's: Aa2
Purpose:The proceeds of the bonds were issued to finance the purchase and remodel of an office
building to house the Adult Parole and Probation Department.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2010 105,000.00$ 142,171.47$ 247,171.47$ 3,110,000.00$
2011 125,000.00 121,077.50 246,077.50 2,985,000.00
2012 130,000.00 117,327.51 247,327.51 2,855,000.00
2013 135,000.00 113,427.50 248,427.50 2,720,000.00
2014 140,000.00 109,377.50 249,377.50 2,580,000.00
2015 145,000.00 104,827.50 249,827.50 2,435,000.00
2016 150,000.00 99,933.76 249,933.76 2,285,000.00
2017 155,000.00 94,683.76 249,683.76 2,130,000.00
2018 160,000.00 89,181.26 249,181.26 1,970,000.00
2019 165,000.00 83,501.26 248,501.26 1,805,000.00
2020 170,000.00 76,901.26 246,901.26 1,635,000.00
2021 175,000.00 70,101.26 245,101.26 1,460,000.00
2022 185,000.00 63,101.26 248,101.26 1,275,000.00
2023 190,000.00 55,470.00 245,470.00 1,085,000.00
2024 200,000.00 47,632.50 247,632.50 885,000.00
2025 210,000.00 39,382.50 249,382.50 675,000.00
2026 215,000.00 30,037.50 245,037.50 460,000.00
2027 225,000.00 20,470.00 245,470.00 235,000.00
2028 235,000.00 10,457.50 245,457.50 -
3,215,000.00$ 1,489,062.80$ 4,704,062.80$
Source:
Deschutes County
$3,215,000
Series 2009A, Full Faith and Credit
General Fund transfers to the Full Faith & Credit, Series 2009 A Fund (539) provide the
resources for the debt service payments.
Page 322
Deschutes County, OREGON
Debt Management
Date:January 15, 2009
Interest:Semiannual each July and January, commencing July 1, 2009.
Interest accrues at rate of 5.35%.
Rating:N/A
Purpose:The proceeds of the bonds were issued to improve roads in the Beaver Special Road District.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2010 152,900.00$ 33,191.21$ 186,091.21$ 349,350.00$
2011 66,050.00 17,551.21 83,601.21 283,300.00
2012 55,260.00 14,166.81 69,426.81 228,040.00
2013*20,000.00 12,909.56 32,909.56 208,040.00
2014 20,000.00 11,839.56 31,839.56 188,040.00
2015 30,000.00 10,635.81 40,635.81 158,040.00
2016 35,000.00 9,030.81 44,030.81 123,040.00
2017 90,000.00 6,355.81 96,355.81 33,040.00
2018 33,040.00 2,075.81 35,115.81 -
502,250.00$ 117,756.59$ 620,006.59$
Source:
Deschutes County
$502,250
Series 2009, Full Faith and Credit (Road)
Assessment payments from residents within the boundaries of the improvement area provide
the resources for debt service expended from the Full Faith & Credit, Series 2009 Fund
(525).
* Principal payments are made as resources become available. FY 2010 through 2012 reflect actual
amounts paid. Starting with FY 2013, amounts shown have been adjusted for the additional principal
payments. FY 2018 principal payment has been adjust to payoff the remaining balance.
Page 323
Deschutes County, OREGON
Debt Management
Date:May 27, 2010
Interest:Semiannual each December and June, commencing December 1, 2010.
Interest accrues at rates ranging from 2.00% to 4.00%.
Rating:Moody's: Aa3
Purpose:The proceeds of the bonds were issued to finance the construction of a secure residential
treatment facility.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2011 -$ 42,387.05$ 42,387.05$ 1,320,000.00$
2012 50,000.00 41,421.26 91,421.26 1,270,000.00
2013 55,000.00 40,371.26 95,371.26 1,215,000.00
2014 55,000.00 39,271.26 94,271.26 1,160,000.00
2015 55,000.00 38,171.26 93,171.26 1,105,000.00
2016 55,000.00 37,071.26 92,071.26 1,050,000.00
2017 60,000.00 35,808.76 95,808.76 990,000.00
2018 60,000.00 34,308.76 94,308.76 930,000.00
2019 65,000.00 32,627.51 97,627.51 865,000.00
2020 65,000.00 30,799.38 95,799.38 800,000.00
2021 65,000.00 28,857.50 93,857.50 735,000.00
2022 70,000.00 26,712.50 96,712.50 665,000.00
2023 70,000.00 24,393.75 94,393.75 595,000.00
2024 75,000.00 21,806.25 96,806.25 520,000.00
2025 80,000.00 18,900.00 98,900.00 440,000.00
2026 80,000.00 15,900.00 95,900.00 360,000.00
2027 85,000.00 12,700.00 97,700.00 275,000.00
2028 90,000.00 9,200.00 99,200.00 185,000.00
2029 90,000.00 5,600.00 95,600.00 95,000.00
2030 95,000.00 1,900.00 96,900.00 -
1,320,000.00$ 538,207.76$ 1,858,207.76$
Source:
Deschutes County
$1,320,000
Series 2010, Full Faith and Credit
Long term leases fund the debt service in the Full Faith & Credit Series 2010 Fund (541).
Page 324
Deschutes County, OREGON
Debt Management
Date:March 29, 2012
Interest:Semiannual each December and June, commencing June 1, 2012.
Interest accrues at rates ranging from 2.00% to 4.00%.
Rating:Moody's: Aa3
Purpose:The proceeds of the bonds were issued to refund the 2003 Full Faith & Credit Bonds that
financed a Courthouse remodel project, purchase of property, preliminary costs for a jail
remodel, and American Disabilities Act compliance projects.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2012 -$ 132,346.53$ 132,346.53$ 26,345,000.00$
2013 240,000.00 766,063.76 1,006,063.76 26,105,000.00
2014 1,020,000.00 753,463.76 1,773,463.76 25,085,000.00
2015 1,050,000.00 727,513.76 1,777,513.76 24,035,000.00
2016 1,085,000.00 695,488.76 1,780,488.76 22,950,000.00
2017 1,120,000.00 662,413.76 1,782,413.76 21,830,000.00
2018 1,155,000.00 634,063.76 1,789,063.76 20,675,000.00
2019 1,185,000.00 598,813.76 1,783,813.76 19,490,000.00
2020 1,225,000.00 562,863.76 1,787,863.76 18,265,000.00
2021 1,260,000.00 531,713.76 1,791,713.76 17,005,000.00
2022 1,295,000.00 499,054.38 1,794,054.38 15,710,000.00
2023 1,340,000.00 458,495.00 1,798,495.00 14,370,000.00
2024 1,250,000.00 416,070.00 1,666,070.00 13,120,000.00
2025 1,285,000.00 381,170.00 1,666,170.00 11,835,000.00
2026 1,330,000.00 341,945.00 1,671,945.00 10,505,000.00
2027 1,365,000.00 301,520.00 1,666,520.00 9,140,000.00
2028 1,405,000.00 259,970.00 1,664,970.00 7,735,000.00
2029 1,445,000.00 217,220.00 1,662,220.00 6,290,000.00
2030 1,495,000.00 173,120.00 1,668,120.00 4,795,000.00
2031 1,545,000.00 126,747.50 1,671,747.50 3,250,000.00
2032 1,600,000.00 77,800.00 1,677,800.00 1,650,000.00
2033 1,650,000.00 26,400.00 1,676,400.00 -
26,345,000.00$ 9,344,257.25$ 35,689,257.25$
Source:
Deschutes County
$26,345,000
Series 2012, Full Faith and Credit Refunding
Lease payments from state agencies, and funds transferred from the Project Development &
Debt Reserve Fund (140), General County Projects Fund (142), Deschutes County
Communication System Fund (245), Newberry Neighborhood Fund (297), to the Full Faith
& Credit, Refunding Series 2012 Fund (535) provide a portion of the resources for debt
service on this borrowing. The balance of the payments are made from the Solid Waste Fund
(610) and the Fair & Expo Center Fund (618).
Page 325
Deschutes County, OREGON
Debt Management
Date:December 1, 2001
Interest:Annual each December, commencing December 1, 2001.
Interest accrues at rate of 5.20%.
Rating:N/A
Purpose:The proceeds of the loan were for the Fair & Expo Center parking lot.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2002 -$ 11,035.25$ 11,035.25$ 550,000.00$
2003 12,264.00 27,631.75 39,895.75 537,736.00
2004 12,332.00 24,750.22 37,082.22 525,404.00
2005 12,402.00 24,380.26 36,782.26 513,002.00
2006 12,474.00 24,008.20 36,482.20 500,528.00
2007 12,555.00 23,602.79 36,157.79 487,973.00
2008 17,648.00 23,144.54 40,792.54 470,325.00
2009 17,749.00 22,473.91 40,222.91 452,576.00
2010 17,859.00 21,763.95 39,622.95 434,717.00
2011 17,976.00 21,031.73 39,007.73 416,741.00
2012 18,102.00 20,267.75 38,369.75 398,639.00
2013 18,237.00 19,480.32 37,717.32 380,402.00
2014 18,381.00 18,668.77 37,049.77 362,021.00
2015 18,535.00 17,832.43 36,367.43 343,486.00
2016 23,699.00 16,970.56 40,669.56 319,787.00
2017 23,875.00 15,844.85 39,719.85 295,912.00
2018 24,059.00 14,710.79 38,769.79 271,853.00
2019 24,256.00 13,543.93 37,799.93 247,597.00
2020 24,465.00 12,355.39 36,820.39 223,132.00
2021 29,683.00 11,156.60 40,839.60 193,449.00
2022 29,918.00 9,672.45 39,590.45 163,531.00
2023 30,163.00 8,176.55 38,339.55 133,368.00
2024 30,422.00 6,668.40 37,090.40 102,946.00
2025 30,693.00 5,147.30 35,840.30 72,253.00
2026 35,977.00 3,612.65 39,589.65 36,276.00
2027 36,276.00 1,813.80 38,089.80 -
550,000.00$ 419,745.14$ 969,745.14$
Source:
Deschutes County
$550,000
Oregon Economic Community & Development Loan
Transfers from the County Fair Fund and revenue generated by other special events at the
fairgrounds.
Page 326
Deschutes County, OREGON
Debt Management
Date:6/25/2009
Interest:Semiannual each March and September, commencing March 1, 2010.
Interest accrues annually at 1.25%.
Rating:N/A
Purpose:The proceeds of the loan were to finance a wastewater facilities planning project.
Security:The loan is a revenue secured loan. Net revenues and CDD-Groundwater Partnership
Fund (296) resources have been pledged to pay the amounts due.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2011 -$ 245.00$ 245.00$ 40,000.00$
2012 8,695.00 473.00 9,168.00 31,305.00
2013 8,804.00 364.00 9,168.00 22,501.00
2014 8,914.00 254.00 9,168.00 13,587.00
2015 9,026.00 142.00 9,168.00 4,561.00
2016 4,561.00 29.00 4,590.00 -
40,000.00$ 1,507.00$ 41,507.00$
Source:
Deschutes County
$40,000
Oregon Department of Environmental Quality
CDD-Groundwater Partnership Fund (296) provides resources for debt service on this
borrowing.
Page 327
Deschutes County, OREGON
Debt Management
Date:December 1, 2003
Interest:Semiannual each December and June, commencing June 1, 2004.
Interest accrues at rates ranging from 2.0% to 3.40%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to refund 1996 General Obligation bonds used to
finance a new Bend area library, allowing the District to acquire property, construct
buildings, make improvements to real property, acquire furnishings, equipment, fixtures,
library materials and automated technology, and pay related costs.
Security:The bonds are secured by the full faith and credit of the district.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2004 -$ 82,126.88$ 82,126.88$ 5,750,000.00$
2005 100,000.00 163,253.76 263,253.76 5,650,000.00
2006 100,000.00 161,253.76 261,253.76 5,550,000.00
2007 555,000.00 154,703.76 709,703.76 4,995,000.00
2008 585,000.00 142,206.88 727,206.88 4,410,000.00
2009 620,000.00 127,510.00 747,510.00 3,790,000.00
2010 665,000.00 110,616.25 775,616.25 3,125,000.00
2011 710,000.00 90,822.50 800,822.50 2,415,000.00
2012 755,000.00 67,903.75 822,903.75 1,660,000.00
2013 805,000.00 42,352.50 847,352.50 855,000.00
2014 855,000.00 14,535.00 869,535.00 -
5,750,000.00$ 1,157,285.04$ 6,907,285.04$
Source:
Bend Library County Service District
$5,750,000
Series 2003, General Obligation Library Refunding Bonds
Property taxes from individuals owning property within the District boundaries.
Page 328
Deschutes County, OREGON
Debt Management
Date:October 29, 1996
Interest:Semiannual each December and June, commencing June 1, 1997.
Interest accrues at rates ranging from 5.10% to 6.00%.
Rating:N/A
Purpose:The proceeds of the bonds were issued to finance a new Sunriver area library, allowing the
District to acquire property, construct buildings, make improvements to real property,
acquire furnishings, equipment, fixtures, library materials and automated technology, and
pay related costs.
Security:The bonds are secured by the full faith and credit of the District.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
1997 50,000.00$ 43,058.33$ 93,058.33$ 1,095,000.00$
1998 35,000.00 61,587.50 96,587.50 1,060,000.00
1999 35,000.00 59,487.50 94,487.50 1,025,000.00
2000 40,000.00 57,387.50 97,387.50 985,000.00
2001 40,000.00 54,987.50 94,987.50 945,000.00
2002 45,000.00 52,687.50 97,687.50 900,000.00
2003 45,000.00 50,100.00 95,100.00 855,000.00
2004 45,000.00 47,512.50 92,512.50 810,000.00
2005 50,000.00 44,925.00 94,925.00 760,000.00
2006 50,000.00 42,375.00 92,375.00 710,000.00
2007 55,000.00 39,750.00 94,750.00 655,000.00
2008 60,000.00 36,835.00 96,835.00 595,000.00
2009 60,000.00 33,595.00 93,595.00 535,000.00
2010 65,000.00 30,295.00 95,295.00 470,000.00
2011 65,000.00 26,687.50 91,687.50 405,000.00
2012 75,000.00 23,047.50 98,047.50 330,000.00
2013 75,000.00 18,810.00 93,810.00 255,000.00
2014 80,000.00 14,535.00 94,535.00 175,000.00
2015 85,000.00 9,975.00 94,975.00 90,000.00
2016 90,000.00 5,130.00 95,130.00 -
1,145,000.00$ 752,768.33$ 1,897,768.33$
Source:
Sunriver Library County Service District
$1,145,000
Series 1996, General Obligation Library Bonds
Property taxes from individuals owning property within the District boundaries.
Page 329
Deschutes County, OREGON
Debt Management
This page intentionally left blank.
Page 330
Deschutes County, OREGON
Goals and Objectives
FTE and Salary Summaries
₁Total FTE includes County funds and County Service Districts.
836.91
802.96
824.90
838.12
894.00
921.98
904.86
893.41 891.43
903.83
885.78
740
760
780
800
820
840
860
880
900
920
940
FTE
Count
Fiscal Year
Full Time Equivalent (FTE) Budgeted 1
Sheriff's Office, 213.00 Behavioral Health, 131.85
Public Health, 72.45
Road, 56.50
Comm. Justice-Juvenile, 53.00
Deschutes County 9-1-1 (CSD),
41.50
District Attorney, 40.95
Adult Parole and Probation, 32.30
Assessor, 32.00
Community Development, 28.60
Sunriver Svc District (CSD), 26.50
Building Services, 22.95
Solid Waste, 21.00
Information Technology, 16.70
Finance/Tax, 14.00
Fair and Expo Center, 10.00
County Clerk, 9.00
Black Butte Ranch (CSD), 7.38
Children & Families Comm., 7.00
Administrative Services, 6.40
Personnel, 6.10
Legal Counsel, 6.00
Justice Court, 5.00
Victims' Assistance, 4.00
Insurance, 3.25
Geographic Info Systems, 3.05
Board of Commissioners, 3.00
Veterans' Services, 2.75
Property Management, 2.05
Extension/4-H (CSD), 2.00
Natural Resource Protection, 2.00
Health Benefits Trust, 1.90
Grant Projects, 1.00
Law Library, 0.50
Video Lottery, 0.10
0 102030405060708090100110120130140150160170180190200210
FTE Count
FTE By Fund - Total 885.78
Page 331
Deschutes County, OREGON
FTE by Fund
FY 2010 FY 2011 FY 2012 FY 2013
Assessor 32.15 31.25 32.00 32.00 -
Clerk/Elections 9.98 9.48 8.48 8.48 -
Board of Property Tax Appeals 0.52 0.52 0.52 0.52 -
District Attorney 39.95 39.95 40.95 40.95 -
Finance/Tax 5.30 5.30 5.30 5.30 -
Veterans' Services 2.50 2.75 2.75 2.75 -
Property Management Admin 2.05 2.05 2.05 2.05 -
Grant Projects 1.00 1.00 1.00 1.00 -
General Fund Total 93.45 92.30 93.05 93.05 -
Justice Court 6.00 5.00 5.00 5.00 -
Video Lottery 0.10 0.10 0.10 0.10 -
Victims' Assistance 4.00 4.00 4.00 4.00 -
Law Library 0.50 0.50 0.50 0.50 -
Children & Families Commission 6.50 7.00 7.00 7.00 -
Community Justice-Juvenile 62.55 57.30 55.30 53.00 (2.30)
Deschutes County Comm. System 1.00 1.00 1.00 1.00 -
Sheriff's Office 219.25 220.00 220.00 212.00 (8.00)
Public Health 57.32 70.76 73.64 71.85 (1.79)
HeathyStart Prenatal 1.38 1.59 1.11 0.60 (0.51)
Behavioral Health 103.28 114.15 129.55 131.85 2.30
Community Development 48.10 32.50 28.60 28.60 -
GIS Dedicated 4.10 4.10 4.00 3.05 (0.95)
Road 61.50 60.50 60.50 56.50 (4.00)
Natural Resource Protection 1.00 1.00 1.00 2.00 1.00
Dog Control 0.90 0.90 0.90 0.90 -
Adult Parole & Probation 34.80 35.05 35.05 32.30 (2.75)
Solid Waste 25.00 21.00 21.00 21.00 -
Fair & Expo Center 11.00 12.00 10.00 9.00 (1.00)
Deschutes County Fair 2.00 1.00 1.00 1.00 -
Building Services 22.95 22.95 22.95 22.95 -
Administrative Services 4.65 6.65 6.65 6.40 (0.25)
Board of Commissioners 5.00 3.00 3.00 3.00 -
Finance 7.80 7.80 7.80 7.80 -
Legal Counsel 6.00 6.00 6.00 6.00 -
Personnel 6.25 6.10 6.10 6.10 -
Information Technology 16.90 16.90 17.00 16.70 (0.30)
Insurance-Risk Management 3.25 3.25 3.25 3.25 -
Health Benefits Trust 1.00 1.15 1.40 1.90 0.50
Total County Funds 817.53 815.55 826.45 808.40 (18.05)
County Service Districts
Deschutes County 9-1-1 CSD 40.50 40.50 41.50 41.50 -
Sunriver Service District 26.50 26.50 26.50 26.50 -
Extension/4-H County Svc District 2.00 2.00 2.00 2.00 -
Black Butte Ranch Service District 6.88 6.88 7.38 7.38 -
Total County Service Districts 75.88 75.88 77.38 77.38 -
Total 893.41 891.43 903.83 885.78 (18.05)
Fund/Department
General Fund
County Funds
Authorized Positions FY 2013
Changes
FTE and Salary Summaries
Page 332
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
General County Administrator 99 1.00 1.00 1.00 1.00 -
Government Deputy County Administrator S 0.75 0.75 0.75 0.75 -
-Executive Internal Auditor N 1.00 1.00 1.00 1.00 -
Management Analyst K 1.00 1.90 1.90 1.65 (0.25)
Administrative Analyst J 0.90 - - - -
Executive Secretary J - 1.00 1.00 1.00 -
Administrative Assistant F - 1.00 1.00 1.00 -
4.65 6.65 6.65 6.40 (0.25)
Public Safety Community Justice Director Q-R 0.50 0.50 0.50 0.50 -
-Corrections Community Justice Deputy Director P 1.00 1.00 1.00 1.00 -
Parole & Probation Supervisor L 3.00 3.00 3.00 2.00 (1.00)
Administrative Manager K 1.00 1.00 1.00 1.00 -
Parole & Probation Officer 22F 21.00 21.00 21.00 21.00 -
Parole & Probation Specialist 18A 4.00 4.25 4.25 2.50 (1.75)
Accounting Technician 17A - 0.30 0.30 0.30 -
Accounting Clerk III 14A 0.30 - - - -
Parole & Probation Records Technician 13A 3.00 3.00 4.00 4.00 -
Customer Service Clerk II 10A 1.00 1.00 - - -
34.80 35.05 35.05 32.30 (2.75)
General County Assessor 99 1.00 1.00 1.00 1.00 -
Government Chief Property Appraiser M 1.00 1.00 1.00 1.00 -
-Other Assessment Manager M 1.00 1.00 1.00 1.00 -
Chief Cartographer L 1.00 1.00 1.00 1.00 -
Property Appraiser III 21A 2.00 2.00 2.00 2.00 -
Sales Analyst 21A 1.00 1.00 1.00 1.00 -
Property Appraiser II 19A 7.00 7.00 8.00 8.00 -
Personal Property Analyst 19A 1.75 1.75 1.75 1.75 -
GIS Analyst 18A 3.90 4.00 4.00 4.00 -
Assessment Technician III 14A 2.00 2.00 1.00 1.00 -
Assessment Technician II 12A 6.50 7.50 9.25 8.25 (1.00)
Customer Service Clerk II 10A 2.00 2.00 1.00 2.00 1.00
Assessment Technician I 09A 2.00 - - - -
32.15 31.25 32.00 32.00 -
FY 2013
Changes
ADMINISTRATIVE SERVICES
ADULT PAROLE AND PROBATION
ASSESSOR
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Authorized PositionsSalary
RangePosition TitleMajor
Function
Page 333
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
Health & Welfare Health Services Director 99 0.50 0.50 0.50 0.60 0.10
-Welfare Behavioral Health Deputy Director P - - - 1.00 1.00
Behavioral Health Program Manager N 3.60 3.60 3.50 3.90 0.40
Business/Operations Manager N 0.90 0.60 0.50 0.70 0.20
Behavioral Health Specialist III K 8.00 9.00 8.00 8.00 -
Devel Disabilities Specialist III K - - 2.00 2.00 -
Administrative Analyst J 2.00 3.00 4.00 4.00 -
Administrative Supervisor I H 2.00 2.00 2.00 2.30 0.30
Senior Accounting Technician G - 0.50 0.50 0.50 -
Psychiatric Nurse Practitioner 32A - - 1.80 - (1.80)
Nurse Practitioner 30A 1.00 1.00 - 1.80 1.80
Public Health Nurse II 23A 1.00 1.50 1.00 1.00 -
Behavioral Health Specialist II 22A 43.08 51.00 58.10 58.05 (0.05)
Devel Disabilities Specialist II 22A - - 1.00 1.00 -
Contract/Grant Specialist 18A 1.00 0.60 0.50 0.50 -
Behavioral Health Specialist I 18A 24.50 23.45 17.05 17.05 -
Devel Disabilities Specialist I 18A - - 8.00 8.00 -
Public Health Nurse I 18A 0.50 0.50 1.50 1.50 -
Accounting Technician 17A 1.00 1.00 1.00 1.00 -
Behavioral Health Technician 15A 1.30 1.30 1.30 1.00 (0.30)
Patient Accounts Specialist II 14A 1.00 1.00 - 1.00 1.00
Patient Accounts Specialist I 12A 1.00 1.00 2.00 1.00 (1.00)
Accounting Clerk II 12A 1.00 1.00 2.00 2.00 -
Senior Medical Office Assistant 11A 1.00 1.00 1.00 1.00 -
Senior Secretary 10A 4.40 4.50 5.20 5.50 0.30
Medical Records Technician 10A 3.00 3.00 3.00 3.00 -
Secretary 08A 1.50 2.10 2.60 2.95 0.35
Peer Support Specialist 04A - 1.00 1.50 1.50 -
103.28 114.15 129.55 131.85 2.30
General Property & Facilities Director P 0.70 0.70 0.70 0.70 -
Government Building Maintenance Supervisor K 2.00 2.00 2.00 2.00 -
-Other Custodial Supervisor H 1.00 1.00 1.00 1.00 -
Administrative Assistant F 0.25 0.25 0.25 0.25 -
Building Maintenance Specialist III 23A 2.00 2.00 2.00 2.00 -
Building Maintenance Specialist II 16A 2.00 2.00 4.00 4.00 -
Building Maintenance Specialist I 14A 3.00 3.00 2.00 2.00 -
Building Maintenance Worker 08A 12.00 12.00 11.00 11.00 -
22.95 22.95 22.95 22.95 -
TOTAL DEPARTMENT
BEHAVIORAL HEALTH
Major
Function Position Title Salary
Range
Authorized Positions FY 2013
Changes
BUILDING SERVICES
TOTAL DEPARTMENT
Page 334
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
General County Commissioner 99 3.00 3.00 3.00 3.00 -
Government Executive Secretary J 1.00 - - - -
-Executive Administrative Assistant F 1.00 - - - -
5.00 3.00 3.00 3.00 -
Health & Welfare Children & Families Comm Director N 1.00 1.00 1.00 1.00 -
-Welfare Management Analyst K 0.50 0.50 0.50 0.50 -
Program Development Specialist 22A 3.00 3.00 3.00 3.00 -
Health Educator II 21A - - 1.00 - (1.00)
Program Development Technician 18A 2.00 1.50 0.50 1.50 1.00
Senior Secretary 10A - 1.00 1.00 1.00 -
6.50 7.00 7.00 7.00 -
General Community Development Director Q 1.00 1.00 1.00 1.00 -
Government Planning Director P 1.00 1.00 1.00 1.00 -
-Other Environmental Health Director O 1.00 - - - -
and Building Safety Director O 1.00 1.00 1.00 1.00 -
Public Safety Principal Planner M 2.00 2.00 2.00 2.00 -
-Protective Environmental Health Supervisor K 1.00 - - - -
Inspection Assistant Building Official K 1.00 - - - -
Administrative Supervisor II I 1.00 1.00 1.00 1.00 -
Senior Web Applications Developer 26A 1.00 1.00 - - -
Senior Planner 26A 5.00 5.00 4.00 4.00 -
Associate Planner 24A 3.00 1.00 1.00 1.00 -
Environmental Health Specialist III 24A 2.00 1.00 1.00 1.00 -
GIS Analyst/Programmer 23A 1.00 1.00 1.00 1.00 -
Building Safety Inspector III 23A 10.00 8.00 7.00 7.00 -
Environmental Health Specialist II 22A 4.00 1.00 - - -
Assistant Planner 21A 1.00 - - - -
GIS Analyst 18A 0.10 - - - -
Code Enforcement Technician 18A 2.00 1.50 1.60 1.60 -
Permit Technician 14A 6.00 5.00 5.00 5.00 -
Administrative Secretary 13A/13N 3.00 2.00 2.00 2.00 -
Senior Secretary 10A 1.00 - - - -
48.10 32.50 28.60 28.60 - TOTAL DEPARTMENT
BOARD OF COMMISSIONERS
CHILDREN AND FAMILIES COMMISSION (CFC)
COMMUNITY DEVELOPMENT DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions FY 2013
Changes
Page 335
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
Public Safety Community Justice Director Q-R 0.50 0.50 0.50 0.50 -
-Corrections Community Justice Deputy Director P 1.00 1.00 - - -
Community Justice Program Manager N 1.00 1.00 2.00 2.00 -
Community Justice Specialist III K 4.00 4.00 4.00 4.00 -
Community Justice Officer Supervisor K 3.00 3.00 2.00 2.00 -
Behavioral Health Specialist III K 1.00 1.00 1.00 1.00 -
Administrative Analyst J 1.00 0.50 0.50 - (0.50)
Administrative Supervisor II I 1.00 1.00 1.00 1.00 -
Management Analyst K 0.75 1.75 1.75 1.75 -
Public Health Nurse II 23A - - - 0.75 0.75
Behavioral Health Specialist II 22A 4.00 5.00 4.00 4.00 -
Community Justice Specialist II 20A 4.00 4.00 4.00 4.00 -
Community Justice Officer 20A 13.50 13.50 13.50 11.50 (2.00)
Community Justice Specialist I 18A 22.50 17.25 17.25 17.00 (0.25)
Behavioral Health Specialist I 18A 1.00 - - - -
Accounting Technician 17A - 0.70 0.70 0.70 -
Community Justice Front Office Tech 15A 2.60 2.10 2.10 1.80 (0.30)
Accounting Clerk III 14A 0.70 - - - -
Community Justice Front Office Tech 13A 1.00 1.00 1.00 1.00 -
62.55 57.30 55.30 53.00 (2.30)
General County Clerk 99 1.00 1.00 1.00 1.00 -
Government Elections/Recording Supervisor J 1.00 1.00 2.00 2.00 -
-Elections/Other Administrative Supervisor II I 1.00 1.00 - - -
and Customer Service Clerk III 12A 1.00 1.00 1.00 1.00 -
Financial Senior Administrative Secretary 10A 0.42 0.42 0.42 0.42 -
Administration Customer Service Clerk II 10A 6.08 5.58 4.58 4.58 -
10.50 10.00 9.00 9.00 -
Position Title Salary
Range
TOTAL DEPARTMENT
TOTAL DEPARTMENT
COUNTY CLERK'S OFFICE / BOPTA
COMMUNITY JUSTICE JUVENILE
Major
Function
Authorized Positions FY 2013
Changes
Page 336
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
General County District Attorney 99 0.20 0.20 0.20 0.20 -
Government Chief Deputy District Attorney P 2.00 2.00 2.00 2.00 -
-Judicial Deputy District Attorney O 16.00 16.00 16.00 16.00 -
Management Analyst K 0.50 0.50 0.50 0.50 -
Investigator J 0.75 0.75 0.75 0.75 -
Systems Analyst I 23A - - 1.00 - (1.00)
PC/Network Specialist I 23A - - - 1.00 1.00
Administrative Supervisor II I 1.00 1.00 1.00 1.00 -
Legal Assistant H 1.00 1.00 2.00 2.00 -
Trial Assistant II 14A 15.00 15.00 15.50 16.00 0.50
Trial Assistant I 12A 3.50 3.50 1.00 0.50 (0.50)
Customer Service Clerk II 10A - - 1.00 1.00 -
39.95 39.95 40.95 40.95 -
Recreation and Fair & Expo Director Q 1.00 1.00 1.00 1.00 -
Culture Fair & Expo Operations Manager L 1.00 1.00 1.00 1.00 -
-Fairgrounds/ Administrative Manager K 1.00 1.00 1.00 1.00 -
Expo Center Fair & Expo Marketing Coordinator J 1.00 1.00 1.00 1.00 -
Fair & Marketing Coordinator I 1.00 1.00 1.00 1.00 -
Building Maintenance Specialist II 16A 1.00 1.00 1.00 - (1.00)
Building Maintenance Specialist I 14A 1.00 1.00 2.00 1.00 (1.00)
Building Maintenance Worker 08A 5.00 5.00 3.00 4.00 1.00
Secretary 08A 1.00 1.00 - - -
13.00 13.00 11.00 10.00 (1.00)
General Finance Officer Q 1.00 1.00 1.00 1.00 -
Government Accounting Manager O 1.00 1.00 1.00 1.00 -
-Financial Chief Deputy Tax Collector M 1.00 1.00 1.00 1.00 -
Administration Financial/Budget Analyst M 1.00 1.00 1.00 1.00 -
Revenue Accounting Supervisor L 1.00 1.00 1.00 1.00 -
Property Tax Analyst K 1.00 1.00 1.00 1.00 -
Staff Accountant K 1.00 1.00 1.00 1.00 -
Payroll Technician H 1.00 1.00 1.00 1.00 -
Accounting Technician 17N 1.00 1.00 1.00 1.00 -
Accounting Clerk III 14A 1.00 1.00 1.00 1.00 -
Collection Specialist 13A 1.00 1.00 1.00 1.00 -
Accounting Clerk II 12N 1.00 1.00 1.00 1.00 -
Customer Service Clerk II 10A 2.00 2.00 2.00 2.00 -
14.00 14.00 14.00 14.00 -
TOTAL DEPARTMENT
Position Title Salary
Range
FAIR AND EXPO CENTER
FINANCE / TAX / DOG CONTROL
DISTRICT ATTORNEY
Major
Function
Authorized Positions FY 2013
Changes
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Page 337
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
General Information Technology Director P-Q 0.05 0.05 - - -
Government GIS Program Developer & Coordinator N 1.00 1.00 1.00 0.80 (0.20)
-Other GIS Programmer 26A 1.00 1.00 1.00 0.75 (0.25)
GIS Analyst/Programmer 23A 1.00 1.00 1.00 0.75 (0.25)
IT Administrative Assistant 19A 0.05 0.05 - - -
GIS Analyst 18A 1.00 1.00 1.00 0.75 (0.25)
4.10 4.10 4.00 3.05 (0.95)
Econ Development Management Analyst K 1.00 1.00 1.00 1.00 -
1.00 1.00 1.00 1.00 -
General Personnel Services Manager O - 0.05 0.05 0.05 -
Government Human Resources Analyst K - 0.05 0.05 0.05 -
-Financial Benefits Coordinator K 1.00 1.00 1.00 1.00 -
Administration Management Analyst K - - - 0.25 0.25
Personnel Specialist H - 0.05 0.05 0.05 -
Health Educator II 21A - - 0.25 0.50 0.25
1.00 1.15 1.40 1.90 0.50
General Information Technology Director P-Q 0.95 0.95 1.00 1.00 -
Government Technology Division Manager N 1.00 1.00 1.00 1.00 -
-Other GIS Program Developer & Coordinator N - - - 0.20 0.20
Sr Systems Analyst/Programmer 27A 2.00 2.00 2.00 2.00 -
PC/Network Specialist III 27A 2.00 2.00 2.00 2.00 -
Senior Web Applications Developer 26A 1.00 1.00 1.00 1.00 -
GIS Programmer 26A - - - 0.25 0.25
PC/Network Specialist II 24A 1.00 1.00 1.00 1.00 -
Systems Analyst II 24A - - 1.00 1.00 -
Systems Analyst I 23A - - 2.00 1.00 (1.00)
Applications Analyst/Programmer II 23A 2.00 2.00 2.00 1.00 (1.00)
PC/Network Specialist I 23A 5.00 5.00 3.00 4.00 1.00
GIS Analyst/Programmer 23A - - - 0.25 0.25
Web Applications Developer 20A 1.00 1.00 - - -
IT Administrative Assistant 19A 0.95 0.95 1.00 1.00 -
16.90 16.90 17.00 16.70 (0.30)
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
GEOGRAPHIC INFORMATION SYSTEM (GIS)
GRANT PROJECTS
Major
Function Position Title Salary
Range
Authorized Positions FY 2013
Changes
HEALTH BENEFITS TRUST
INFORMATION TECHNOLOGY
Page 338
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
General Deputy County Administrator S 0.25 0.25 0.25 0.25 -
Government Loss Prevention Specialist J 1.00 1.00 1.00 1.00 -
-Financial Claims Coordinator G 1.00 1.00 1.00 1.00 -
Administration Secretary 08N 1.00 1.00 1.00 1.00 -
3.25 3.25 3.25 3.25 -
General Justice of the Peace 99 1.00 1.00 1.00 1.00 -
Government Justice Court Coordinator J 1.00 1.00 1.00 1.00 -
-Judicial Court Services Assistant 12A 4.00 3.00 3.00 3.00 -
6.00 5.00 5.00 5.00 -
Gen Govt-Judicial Law Librarian 22N 0.50 0.50 0.50 0.50 -
0.50 0.50 0.50 0.50 -
General Legal Counsel 99 1.00 1.00 1.00 1.00 -
Government Assistant Legal Counsel O 3.00 3.00 3.00 3.00 -
-Financial Admin Paralegal H - - 1.00 1.00 -
County Counsel Legal Assistant 15N 2.00 2.00 1.00 1.00 -
6.00 6.00 6.00 6.00 -
PW-Sanitation Forester K 1.00 1.00 1.00 2.00 1.00
1.00 1.00 1.00 2.00 1.00
General Personnel Services Manager O 1.00 0.95 0.95 0.95 -
Government Human Resources Analyst K 1.00 0.95 0.95 0.95 -
-Financial Investigator J 0.25 0.25 0.25 0.25 -
Administration Personnel Specialist H 3.00 2.95 2.95 2.95 -
Personnel Assistant F 1.00 1.00 1.00 1.00 -
6.25 6.10 6.10 6.10 -
General Property & Facilities Director P 0.30 0.30 0.30 0.30 -
Government Property Management Specialist K 1.00 1.00 1.00 1.00 -
-Other Administrative Assistant F 0.75 0.75 0.75 0.75 -
2.05 2.05 2.05 2.05 -
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
NATURAL RESOURCE PROTECTION
PERSONNEL
PROPERTY MANAGEMENT ADMINISTRATION
TOTAL DEPARTMENT
JUSTICE COURT
LAW LIBRARY
Major
Function Position Title Salary
Range
Authorized Positions FY 2013
Changes
LEGAL COUNSEL
TOTAL DEPARTMENT
INSURANCE-RISK MANAGEMENT
Page 339
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
Health & Welfare Health Services Director 99 0.50 0.50 0.50 0.40 (0.10)
-Health Public Health Nurse Program Manager N 2.00 2.00 2.00 2.00 -
Behavioral Health Program Manager N 0.40 0.40 0.50 0.10 (0.40)
Business/Operations Manager N 0.10 0.40 0.50 0.30 (0.20)
Clinical Program Supervisor L 2.50 2.50 3.60 4.60 1.00
WIC Supervisor/Coordninator K 1.00 1.00 1.00 1.00 -
Environmental Health Supervisor K - 1.00 1.00 1.00 -
Administrative Analyst J - - 2.00 1.00 (1.00)
Administrative Supervisor II I 1.00 - - - -
Administrative Supervisor I H 1.00 2.00 2.00 1.70 (0.30)
Senior Accounting Technician G - 0.50 0.50 0.50 -
Nurse Practitioner 30A 4.20 5.30 5.30 5.00 (0.30)
Public Health Nurse III 25A 1.70 2.00 1.00 1.00 -
Environmental Health Specialist III 24A - 2.00 2.00 2.00 -
Public Health Nurse II 23A 9.20 9.80 8.90 8.15 (0.75)
Program Development Specialist 22A 0.50 - - - -
Behavioral Health Specialist II 22A 1.80 3.20 4.20 4.20 -
Environmental Health Specialist II 22A - 3.00 2.00 2.00 -
Nutritionist 21A 1.70 1.70 1.70 1.70 -
Health Educator II 21A 6.70 6.85 6.45 7.05 0.60
Environmental Health Spec I 19A - - 1.00 1.00 -
Health Educator I 18A 1.00 0.50 1.60 1.60 -
Contract/Grant Specialist 18A - 0.40 0.50 0.50 -
Accounting Technician 17A 1.00 1.00 1.00 1.00 -
Registered Health Info Technician 14A 1.00 1.00 1.00 1.00 -
Patient Accounts Specialist II 14A 1.00 - - 1.00 1.00
Administrative Secretary 13A 1.00 2.00 2.00 2.00 -
Patient Accounts Specialist I 12A 2.10 2.70 2.20 1.20 (1.00)
WIC Certifier 12A 3.80 4.80 4.80 3.80 (1.00)
Medical Assistant 11A 1.50 1.00 2.00 1.00 (1.00)
Senior Medical Office Assistant 11A 3.00 3.00 3.00 3.00 -
Senior Secretary 10A - 1.00 1.00 1.00 -
Medical Records Technician 10A 1.00 1.00 1.00 1.00 -
Medical Office Assistant 09A 8.00 9.80 8.00 9.50 1.50
Secretary 08A - - 0.50 0.15 (0.35)
58.70 72.35 74.75 72.45 (2.30) TOTAL DEPARTMENT
PUBLIC HEALTH / HEALTHYSTART PRENATAL
Major
Function Position Title Salary
Range
Authorized Positions FY 2013
Changes
Page 340
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
Public Works Public Works Director R 1.00 1.00 1.00 1.00 -
-Highways and County Engineer P 1.00 1.00 1.00 1.00 -
Streets PW Operations Manager O 1.00 1.00 1.00 1.00 -
Information Systems Manager N 1.00 1.00 1.00 - (1.00)
County Surveyor M 1.00 1.00 1.00 1.00 -
Fleet & Equipment Manager M 1.00 1.00 1.00 1.00 -
Weed Outreach & Mgmt Specialist K 1.00 1.00 1.00 1.00 -
Road Maintenance Supervisor J 2.00 2.00 2.00 2.00 -
Senior Administrative Secretary G 1.00 1.00 1.00 1.00 -
Senior Engineering Associate 23P 1.00 1.00 1.00 1.00 -
PW Applications Analyst/Programmer 24P 1.00 1.00 1.00 1.00 -
PW GIS Analyst/Programmer 24P 1.00 1.00 1.00 1.00 -
Engineering Associate 19P 2.00 2.00 2.00 1.00 (1.00)
Engineering Assistant III 12P 3.00 3.00 3.00 3.00 -
Records/Contract Specialist 13P 1.00 1.00 1.00 1.00 -
Contract Specialist 13P 1.00 - - - -
PW GIS Analyst 17P 1.00 1.00 1.00 - (1.00)
Traffic Device Specialist 2PT 2.00 2.00 2.00 2.00 -
Equipment Mechanic 14P 7.00 7.00 7.00 7.00 -
PW Accounting Technician 11P 2.00 2.00 2.00 2.00 -
Senior Store Clerk 10P 1.00 1.00 1.00 1.00 -
Automotive Service Worker 09P 1.00 1.00 1.00 1.00 -
PW Equipment Operator 16P 25.00 25.00 25.00 24.00 (1.00)
PW Customer Service Clerk 08P 2.50 2.50 2.50 2.50 -
61.50 60.50 60.50 56.50 (4.00)
Major
Function Position Title Salary
Range
Authorized Positions FY 2013
Changes
ROAD
TOTAL DEPARTMENT
Page 341
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
Public Safety County Sheriff 99 1.00 1.00 1.00 1.00 -
-Sheriff Captain P 3.00 3.00 4.00 4.00 -
and Assistant Legal Counsel O 0.75 1.00 1.00 1.00 -
Public Safety Lieutenant NS 10.00 12.00 12.00 11.00 (1.00)
-Corrections Business/Operations Manager N 1.00 1.00 1.00 1.00 -
Information Systems Manager N 1.00 1.00 1.00 1.00 -
Sergeant LS 26.00 24.00 24.00 23.00 (1.00)
Building Maintenance Supervisor K 1.00 1.00 1.00 1.00 -
Sheriff Human Resource Coordinator J 1.00 1.00 - - -
Automotive Supervisor I 1.00 1.00 1.00 1.00 -
Administrative Supervisor II GS / I 3.00 3.00 3.00 3.00 -
Sheriff Executive Assistant I 1.00 1.00 1.00 1.00 -
Personnel Assistant FS 1.00 1.00 1.00 1.00 -
Nurse Practitioner 30N 1.00 1.00 1.00 1.00 -
PC/Network Specialist II 24A 2.00 2.00 2.00 2.00 -
Behavioral Health Specialist III 22N 1.00 1.00 1.00 1.00 -
Nurse/Corrections 21S 5.00 5.00 5.00 5.00 -
Detective 20S 9.00 9.00 9.00 9.00 -
Corrections Deputy 19S 65.00 65.00 65.00 61.00 (4.00)
Deputy Sheriff 19S 46.00 46.00 47.00 45.00 (2.00)
Electronic Technician 18S 2.00 2.00 2.00 2.00 -
Project Coordinator 181 1.00 1.00 1.00 1.00 -
Building Maintenance Specialist II 16A 3.00 3.00 4.00 4.00 -
Mechanic 15S 2.00 2.00 2.00 2.00 -
County Counsel Legal Assistant 151 1.00 1.00 1.00 1.00 -
Building Maintenance Specialist I 14A 1.00 1.00 - - -
Field Law Enforcement Technician 14S 7.00 7.00 6.00 6.00 -
Corrections Classification Specialist 13S 1.00 1.00 1.00 1.00 -
Corrections Programs Specialist 13S 1.00 1.00 1.00 1.00 -
Evidence Technician 13S 2.00 2.00 2.00 2.00 -
Civil Technician 12S 5.00 5.00 5.00 5.00 -
Office Assistant 10S 14.50 15.00 15.00 15.00 -
220.25 221.00 221.00 213.00 (8.00)
Public Works Director of Solid Waste O 1.00 1.00 1.00 1.00 -
-Sanitation Operations Supervisor L 1.00 1.00 1.00 1.00 -
Administrative Analyst J 1.00 1.00 1.00 1.00 -
Landfill Engineer Technician 1PT 1.00 1.00 1.00 1.00 -
PW Accounting Clerk 1PW 1.00 1.00 1.00 1.00 -
PW Equipment Operator 16P 8.00 6.00 6.00 6.00 -
Landfill Site Attendant 06P 12.00 10.00 10.00 10.00 -
25.00 21.00 21.00 21.00 -
SHERIFF'S OFFICE / DESCHUTES COUNTY COMMUNICATIONS SYSTEM
SOLID WASTE
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions
TOTAL DEPARTMENT
FY 2013
Changes
Page 342
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
Health & Welfare Veterans' Services Officer H 1.00 1.00 1.00 1.00 -
-Welfare Assistant Veterans' Services Officer 13A 0.50 0.75 0.75 0.75 -
Secretary 08A 1.00 1.00 1.00 1.00 -
2.50 2.75 2.75 2.75 -
Genl Government Victims' Asst Program Coordinator J 1.00 1.00 1.00 1.00 -
-Judicial Victims' Advocate 15A 3.00 3.00 3.00 3.00 -
4.00 4.00 4.00 4.00 -
Econ Development Administrative Analyst J 0.10 0.10 0.10 0.10 -
0.10 0.10 0.10 0.10 -
COUNTY FUNDS TOTAL 817.53 815.55 826.45 808.40 (18.05)
Public Safety Communications Director O9 1.00 1.00 1.00 1.00 -
-Other Protection Public Safety Systems Manager M9 1.00 1.00 1.00 1.00 -
Telecommunications Supervisor K9 4.00 4.00 4.00 4.00 -
Communications Training Coordinator K9 - - 1.00 1.00 -
Public Safety Systems Specialist 26A 1.00 1.00 1.00 1.00 -
GIS Analyst 18A - - 1.00 1.00 -
GIS Specialist 16A 1.00 1.00 - - -
Administrative Assistant F9 1.00 1.00 1.00 1.00 -
Telecommunicator III 11T 15.00 13.00 16.00 16.00 -
Telecommunicator II 10T 11.00 14.00 9.00 7.00 (2.00)
Telecommunicator I 09T 5.00 4.00 6.00 8.00 2.00
Customer Service Clerk II 099 0.50 0.50 0.50 0.50 -
40.50 40.50 41.50 41.50 -
Public Safety Police Chief 1.00 1.00 1.00 1.00 -
-Other Protection Fire Chief 1.00 1.00 1.00 1.00 -
Assistant Fire Chief 1.00 1.00 1.00 1.00 -
Police Sergeant 2.00 2.00 2.00 2.00 -
Police Patrol Officer 8.00 8.00 8.00 8.00 -
Bike Patrol Office 2.00 2.00 2.00 2.00 -
Fire Captain 2.00 2.00 2.00 2.00 -
Fire Engineer 3.00 3.00 3.00 3.00 -
Firefighter/PM 3.00 3.00 3.00 3.00 -
Training Officer 1.00 1.00 1.00 1.00 -
Administrative Manager 1.00 1.00 1.00 1.00 -
Administrative Secretary 1.00 1.00 1.00 1.00 -
Administrative Assistant 0.50 0.50 0.50 0.50 -
26.50 26.50 26.50 26.50 -
TOTAL DEPARTMENT
TOTAL DEPARTMENT
VETERANS' SERVICES
VICTIMS' ASSISTANCE
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions FY 2013
Changes
VIDEO LOTTERY
DESCHUTES COUNTY 9-1-1
SUNRIVER SERVICE DISTRICT *
TOTAL DEPARTMENT
Page 343
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2010 FY 2011 FY 2012 FY 2013
Other Administrative Assistant F - 1.00 1.00 1.00 -
-Conservation Administrative Secretary 13A 1.00 - - - -
Senior Secretary 10A 1.00 1.00 1.00 1.00 -
2.00 2.00 2.00 2.00 -
Public Safety Police Chief 99 1.00 1.00 1.00 1.00 -
-Other Protection Police Sergeant 99 1.00 1.00 1.50 1.50 -
Police Patrol Officer PO 4.00 4.00 4.00 4.00 -
Administrative Assistant 99 0.88 0.88 0.88 0.88 -
6.88 6.88 7.38 7.38 -
COUNTY SERVICE DISTRICTS TOTAL 75.88 75.88 77.38 77.38 -
GRAND TOTAL 893.41 891.43 903.83 885.78 (18.05)
Salary range codes represent employee groups. Groups can be identified by the following codes:
Beginning with letters F - R or LS, NS, PQ, QR, 099, 151, 181 = Non-Represented
The letter A following two digits = American Federation of State, County and Municipal Employees (AFSCME)
The letter N following two digits = Non-Represented
The letter P following two digits and letters PT or PW following one digit = Public Works (International Union of
Operating Engineers or IUOE)
The letter S following two digits = Deschutes County Sheriff Employees Association (DCSEA)
The letter T following two digits = Deschutes 9-1-1 Employees Association
Salary range code 22F = Federation of Oregon Parole & Probation Officers (FOPPO)
Salary range code PO = Black Butte Ranch CSD Police Officers
*Sunriver Service District grades and rates not available at time of publication.
TOTAL DEPARTMENT
BLACK BUTTE RANCH
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions FY 2013
Changes
EXTENSION / 4-H
Page 344
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
County Assessor
Position Title Grade12345678 9
Secretary 08N 13.29 13.82 14.37 14.94 15.54 16.16 16.80 17.47 18.17
Customer Service Clerk II (9-1-1)099 13.90 14.46 15.04 15.64 16.26 16.91 17.58 18.29 19.02
Accounting Clerk II 12N 15.63 16.26 16.90 17.57 18.27 19.00 19.76 20.54 21.37
Administrative Secretary 13N 16.26 16.91 17.59 18.29 19.02 19.78 20.57 21.40 22.25
County Counsel Legal Asst (Sheriff)151 17.51 18.22 18.96 19.72 20.51 21.33 22.19 23.07 24.00
County Counsel Legal Assistant 15N 17.68 18.40 19.14 19.91 20.71 21.54 22.40 23.30 24.24
Personnel Assistant (Sheriff)FS 18.59 19.53 20.51 21.54 22.63 23.77 24.97
Administrative Assistant F 18.77 19.72 20.71 21.75 22.85 24.00 25.21
Personnel Assistant F 18.77 19.72 20.71 21.75 22.85 24.00 25.21
Administrative Assistant (9-1-1)F9 18.84 19.79 20.79 21.84 22.94 24.10 25.31
Accounting Technician 17N 19.24 20.01 20.81 21.63 22.50 23.40 24.34 25.32 26.32
Project Coordinator (Sheriff)181 19.86 20.65 21.48 22.34 23.23 24.16 25.13 26.12 27.16
Administrative Supervisor II (Sheriff)GS 19.89 20.89 21.94 23.05 24.21 25.43 26.71
Claims Coordinator G 20.08 21.09 22.16 23.27 24.45 25.68 26.97
Senior Accounting Technician G 20.08 21.09 22.16 23.27 24.45 25.68 26.97
Senior Administrative Secretary G 20.08 21.09 22.16 23.27 24.45 25.68 26.97
Administrative Supervisor I H 21.39 22.47 23.60 24.79 26.04 27.35 28.73
Custodial Supervisor H 21.39 22.47 23.60 24.79 26.04 27.35 28.73
Legal Assistant H 21.39 22.47 23.60 24.79 26.04 27.35 28.73
Paralegal H 21.39 22.47 23.60 24.79 26.04 27.35 28.73
Payroll Technician H 21.39 22.47 23.60 24.79 26.04 27.35 28.73
Personnel Specialist H 21.39 22.47 23.60 24.79 26.04 27.35 28.73
Veterans' Services Officer H 21.39 22.47 23.60 24.79 26.04 27.35 28.73
Behavioral Health Specialist III (Sheriff)22N 23.57 24.52 25.50 26.53 27.59 28.70 29.85 31.05 32.29
Law Librarian 22N 23.57 24.52 25.50 26.53 27.59 28.70 29.85 31.05 32.29
Administrative Supervisor II I 23.78 24.97 26.23 27.56 28.95 30.40 31.94
Automotive Supervisor I 23.78 24.97 26.23 27.56 28.95 30.40 31.94
are 2.9%, except as noted above.
to Lieutenant and Sergeant rates (grades LS and NS). FY 2013 rate increases for DCSEA and Non-Represented groups
County Clerk
² Deschutes County pays $26,886 annually, or 20% of the District Attorney's annual salary; State of Oregon pays $106,404
annually, or 80 % of the annual salary.
³ Rates include a 2.9% COLA for Non-Represented employees except for 9-1-1 Non-Represented positions. Hourly Rates for
9-1-1 Non-Represented employees remain at FY 2012 levels. The COLA rate for DCSEA represented employees applies
Justice of the Peace
County Sheriff
Hourly Rate Table
Elected Officials
$5.31
$12.93
Position Title Hourly Salary
Treasurer ¹
County District Attorney ²
$37.72
$39.94
$42.51
Grade and Step Table 2013
$45.74
$61.67
¹ A stipend is paid to the Finance Director for the Treasurer's responsibilities.
County Commissioner
Non-Represented Employees ³
Page 345
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Fair & Marketing Coordinator I 23.78 24.97 26.23 27.56 28.95 30.40 31.94
Sheriff Executive Assistant I 23.78 24.97 26.23 27.56 28.95 30.40 31.94
Administrative Analyst J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Elections/Recording Supervisor J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Executive Secretary J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Fair & Expo Marketing Coordinator J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Investigator J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Justice Court Coordinator J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Loss Prevention Specialist J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Road Maintenance Supervisor J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Sheriff Human Resources Coordinator J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Victims' Asst Program Coordinator J 26.80 28.15 29.57 31.06 32.63 34.27 36.00
Administrative Manager K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Assistant Building Official K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Behavioral Health Specialist III K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Benefits Coordinator K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Building Maintenance Supervisor K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Community Justice Officer Supervisor K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Community Justice Specialist III K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Dev Disablilities Specialist III K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Environmental Health Supervisor K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Forester K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Human Resources Analyst K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Management Analyst K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Property Management Specialist K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Property Tax Analyst K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Staff Accountant K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Weed Outreach & Mgmt Specialist K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
WIC Supervisor/Coordinator K 28.10 29.51 31.00 32.57 34.21 35.93 37.74
Communications Trng Coord. (9-1-1)K9 28.48 29.92 31.43 33.01 34.68 36.43 38.26
Telecommunications Supervisor (9-1-1)K9 28.48 29.92 31.43 33.01 34.68 36.43 38.26
Chief Cartographer L 29.40 30.88 32.43 34.07 35.79 37.59 39.49
Clinical Program Supervisor L 29.40 30.88 32.43 34.07 35.79 37.59 39.49
Fair & Expo Operations Manager L 29.40 30.88 32.43 34.07 35.79 37.59 39.49
Operations Supervisor L 29.40 30.88 32.43 34.07 35.79 37.59 39.49
Parole & Probation Supervisor L 29.40 30.88 32.43 34.07 35.79 37.59 39.49
Revenue Accounting Supervisor L 29.40 30.88 32.43 34.07 35.79 37.59 39.49
Assessment Manager M 31.50 33.09 34.76 36.51 38.36 40.29 42.32
Chief Deputy Tax Collector M 31.50 33.09 34.76 36.51 38.36 40.29 42.32
Chief Property Appraiser M 31.50 33.09 34.76 36.51 38.36 40.29 42.32
County Surveyor M 31.50 33.09 34.76 36.51 38.36 40.29 42.32
Financial/Budget Analyst M 31.50 33.09 34.76 36.51 38.36 40.29 42.32
Fleet & Equipment Manager M 31.50 33.09 34.76 36.51 38.36 40.29 42.32
Principal Planner M 31.50 33.09 34.76 36.51 38.36 40.29 42.32
Public Safety Systems Manager (9-1-1)M9 31.94 33.55 35.24 37.02 38.88 40.84 42.90
Sergeant LS 32.69 34.34 36.07 37.89 39.80 41.81 43.91
Grade and Step Table 2013
Non-Represented Employees
Page 346
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Nurse Practitioner (Sheriff)30N 33.69 35.04 36.44 37.90 39.41 40.99 42.62 44.33 46.11
Behavioral Health Program Manager N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
Business/Operations Manager N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
Children & Families Comm. Director N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
Community Justice Program Manager N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
GIS Program Developer & Coord N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
Information Systems Manager N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
Internal Auditor N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
Public Health Nurse Program Manager N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
Technology Division Manager N 35.36 37.14 39.02 40.98 43.05 45.22 47.50
Accounting Manager O 38.04 39.96 41.97 44.09 46.31 48.65 51.10
Assistant Legal Counsel O 38.04 39.96 41.97 44.09 46.31 48.65 51.10
Building Safety Director O 38.04 39.96 41.97 44.09 46.31 48.65 51.10
Director of Solid Waste O 38.04 39.96 41.97 44.09 46.31 48.65 51.10
Environmental Health Director O 38.04 39.96 41.97 44.09 46.31 48.65 51.10
Personnel Services Manager O 38.04 39.96 41.97 44.09 46.31 48.65 51.10
PW Operations Manager O 38.04 39.96 41.97 44.09 46.31 48.65 51.10
Communications Director (9-1-1)O9 38.56 40.51 42.55 44.70 46.95 49.32 51.80
Lieutenant NS 39.31 41.30 43.38 45.56 47.86 50.27 52.81
Behavioral Health Deputy Director P 41.93 44.05 46.27 48.60 51.05 53.62 56.33
Captain P 41.93 44.05 46.27 48.60 51.05 53.62 56.33
Chief Deputy District Attorney P 41.93 44.05 46.27 48.60 51.05 53.62 56.33
Community Justice Deputy Director P 41.93 44.05 46.27 48.60 51.05 53.62 56.33
County Engineer P 41.93 44.05 46.27 48.60 51.05 53.62 56.33
Planning Director P 41.93 44.05 46.27 48.60 51.05 53.62 56.33
Property & Facilities Director P 41.93 44.05 46.27 48.60 51.05 53.62 56.33
Information Technology Director P-Q 44.96 47.22 49.60 52.11 54.73 57.49 60.39
Community Development Director Q 44.96 47.22 49.60 52.11 54.73 57.49 60.39
Fair & Expo Director Q 44.96 47.22 49.60 52.11 54.73 57.49 60.39
Finance Officer Q 44.96 47.22 49.60 52.11 54.73 57.49 60.39
Community Justice Director Q-R 46.66 49.01 51.48 54.08 56.80 59.67 62.67
Public Works Director R 46.66 49.01 51.48 54.08 56.80 59.67 62.67
Deputy County Administrator S 49.36 51.85 54.47 57.21 60.10 63.13 66.31
Health Services Director 99 63.41
County Administrator 99 67.57
Legal Counsel 99 71.42
Health Officer/Medical Examiner 99 100.00
Position Title Grade12345678 9
Peer Support Specialist 04A 11.20 11.65 12.11 12.60 13.11 13.62 14.17 14.73 15.32
Building Maintenance Worker 08A 13.11 13.62 14.17 14.73 15.32 15.93 16.58 17.24 17.92
Secretary 08A 13.11 13.62 14.17 14.73 15.32 15.93 16.58 17.24 17.92
Grade and Step Table 2013
Non-Represented Employees
Grade and Step Table 2013
American Federation of State, County and Municipal Employees (AFSCME)
Page 347
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Assessment Technician I 09A 13.62 14.17 14.73 15.32 15.93 16.58 17.24 17.92 18.64
Medical Office Assistant 09A 13.62 14.17 14.73 15.32 15.93 16.58 17.24 17.92 18.64
Customer Service Clerk II 10A 14.18 14.76 15.35 15.96 16.61 17.26 17.95 18.66 19.41
Medical Records Technician 10A 14.18 14.76 15.35 15.96 16.61 17.26 17.95 18.66 19.41
Senior Secretary 10A 14.18 14.76 15.35 15.96 16.61 17.26 17.95 18.66 19.41
Medical Assistant 11A 14.76 15.35 15.96 16.61 17.26 17.95 18.66 19.41 20.18
Senior Medical Office Assistant 11A 14.76 15.35 15.96 16.61 17.26 17.95 18.66 19.41 20.18
Accounting Clerk II 12A 15.39 16.00 16.65 17.32 18.01 18.72 19.46 20.25 21.06
Assessment Technician II 12A 15.39 16.00 16.65 17.32 18.01 18.72 19.46 20.25 21.06
Court Services Assistant 12A 15.39 16.00 16.65 17.32 18.01 18.72 19.46 20.25 21.06
Customer Service Clerk III 12A 15.39 16.00 16.65 17.32 18.01 18.72 19.46 20.25 21.06
Patient Account Specialist I 12A 15.39 16.00 16.65 17.32 18.01 18.72 19.46 20.25 21.06
Trial Assistant I 12A 15.39 16.00 16.65 17.32 18.01 18.72 19.46 20.25 21.06
WIC Certifier 12A 15.39 16.00 16.65 17.32 18.01 18.72 19.46 20.25 21.06
Administrative Secretary 13A 16.02 16.66 17.33 18.03 18.76 19.52 20.30 21.12 21.96
Assistant Veterans' Svcs Officer 13A 16.02 16.66 17.33 18.03 18.76 19.52 20.30 21.12 21.96
Collection Specialist 13A 16.02 16.66 17.33 18.03 18.76 19.52 20.30 21.12 21.96
Community Justice Front Office Tech 13A 16.02 16.66 17.33 18.03 18.76 19.52 20.30 21.12 21.96
Parole & Probation Records Technician 13A 16.02 16.66 17.33 18.03 18.76 19.52 20.30 21.12 21.96
Accounting Clerk III 14A 16.68 17.35 18.05 18.78 19.53 20.32 21.13 21.97 22.85
Assessment Technician III 14A 16.68 17.35 18.05 18.78 19.53 20.32 21.13 21.97 22.85
Building Maintenance Specialist I 14A 16.68 17.35 18.05 18.78 19.53 20.32 21.13 21.97 22.85
Patient Account Specialist II 14A 16.68 17.35 18.05 18.78 19.53 20.32 21.13 21.97 22.85
Permit Technician 14A 16.68 17.35 18.05 18.78 19.53 20.32 21.13 21.97 22.85
Registered Health Info Technician 14A 16.68 17.35 18.05 18.78 19.53 20.32 21.13 21.97 22.85
Trial Assistant II 14A 16.68 17.35 18.05 18.78 19.53 20.32 21.13 21.97 22.85
Behavioral Health Technician 15A 17.42 18.12 18.85 19.60 20.39 21.20 22.05 22.94 23.86
Community Justice Front Office Tech 15A 17.42 18.12 18.85 19.60 20.39 21.20 22.05 22.94 23.86
Victims' Advocate 15A 17.42 18.12 18.85 19.60 20.39 21.20 22.05 22.94 23.86
Building Maintenance Specialist II 16A 18.17 18.90 19.66 20.44 21.26 22.11 22.99 23.92 24.87
GIS Specialist 16A 18.17 18.90 19.66 20.44 21.26 22.11 22.99 23.92 24.87
Accounting Technician 17A 18.96 19.71 20.50 21.33 22.18 23.06 23.99 24.95 25.95
Behavioral Health Specialist I 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Code Enforcement Technician 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Community Justice Specialist I 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Contract/Grant Specialist 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Dev Disabilities Specialist I 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
GIS Analyst 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Health Educator I 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Parole & Probation Specialist 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Program Development Technician 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Public Health Nurse I 18A 19.79 20.57 21.40 22.25 23.15 24.07 25.04 26.04 27.08
Environmental Health Specialist I 19A 20.64 21.47 22.32 23.22 24.14 25.11 26.11 27.16 28.26
IT Administrative Assistant 19A 20.64 21.47 22.32 23.22 24.14 25.11 26.11 27.16 28.26
Personal Property Analyst 19A 20.64 21.47 22.32 23.22 24.14 25.11 26.11 27.16 28.26
Property Appraiser II 19A 20.64 21.47 22.32 23.22 24.14 25.11 26.11 27.16 28.26
Grade and Step Table 2013
American Federation of State, County and Municipal Employees (AFSCME)
Page 348
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Community Justice Officer 20A 21.54 22.40 23.30 24.24 25.20 26.21 27.26 28.35 29.49
Community Justice Specialist II 20A 21.54 22.40 23.30 24.24 25.20 26.21 27.26 28.35 29.49
Web Applications Developer 20A 21.54 22.40 23.30 24.24 25.20 26.21 27.26 28.35 29.49
Assistant Planner 21A 22.50 23.40 24.34 25.32 26.32 27.37 28.47 29.60 30.79
Health Educator II 21A 22.50 23.40 24.34 25.32 26.32 27.37 28.47 29.60 30.79
Nutritionist 21A 22.50 23.40 24.34 25.32 26.32 27.37 28.47 29.60 30.79
Property Appraiser III 21A 22.50 23.40 24.34 25.32 26.32 27.37 28.47 29.60 30.79
Sales Analyst 21A 22.50 23.40 24.34 25.32 26.32 27.37 28.47 29.60 30.79
Behavioral Health Specialist II 22A 23.50 24.43 25.41 26.44 27.49 28.59 29.74 30.93 32.16
Dev Disabilities Specialist II 22A 23.50 24.43 25.41 26.44 27.49 28.59 29.74 30.93 32.16
Environmental Health Specialist II 22A 23.50 24.43 25.41 26.44 27.49 28.59 29.74 30.93 32.16
Program Development Specialist 22A 23.50 24.43 25.41 26.44 27.49 28.59 29.74 30.93 32.16
Applications Analyst/Programmer II 23A 24.56 25.54 26.56 27.63 28.73 29.88 31.07 32.32 33.61
Building Maintenance Specialist III 23A 24.56 25.54 26.56 27.63 28.73 29.88 31.07 32.32 33.61
Building Safety Inspector III 23A 24.56 25.54 26.56 27.63 28.73 29.88 31.07 32.32 33.61
GIS Analyst/Programmer 23A 24.56 25.54 26.56 27.63 28.73 29.88 31.07 32.32 33.61
PC/Network Specialist I 23A 24.56 25.54 26.56 27.63 28.73 29.88 31.07 32.32 33.61
Public Health Nurse II 23A 24.56 25.54 26.56 27.63 28.73 29.88 31.07 32.32 33.61
Systems Analyst I 23A 24.56 25.54 26.56 27.63 28.73 29.88 31.07 32.32 33.61
Associate Planner 24A 25.67 26.69 27.75 28.86 30.01 31.21 32.46 33.76 35.10
Environmental Health Specialist III 24A 25.67 26.69 27.75 28.86 30.01 31.21 32.46 33.76 35.10
PC/Network Specialist II 24A 25.67 26.69 27.75 28.86 30.01 31.21 32.46 33.76 35.10
Systems Analyst II 24A 25.67 26.69 27.75 28.86 30.01 31.21 32.46 33.76 35.10
Public Health Nurse III 25A 26.82 27.89 29.00 30.16 31.36 32.62 33.92 35.28 36.68
GIS Programmer 26A 28.03 29.15 30.31 31.53 32.79 34.11 35.47 36.88 38.35
Public Safety Systems Specialist (9-1-1)26A 28.03 29.15 30.31 31.53 32.79 34.11 35.47 36.88 38.35
Senior Planner 26A 28.03 29.15 30.31 31.53 32.79 34.11 35.47 36.88 38.35
Senior Web Applications Developer 26A 28.03 29.15 30.31 31.53 32.79 34.11 35.47 36.88 38.35
PC/Network Specialist III 27A 29.29 30.47 31.69 32.95 34.26 35.64 37.06 38.55 40.09
Sr Systems Analyst/Programmer 27A 29.29 30.47 31.69 32.95 34.26 35.64 37.06 38.55 40.09
Nurse Practitioner 30A 33.43 34.77 36.16 37.60 39.10 40.67 42.30 43.99 45.75
Psychiatric Nurse Practitioner 32A 36.50 37.96 39.48 41.06 42.70 44.41 46.19 48.04 49.96
Position Title Grade12345678 9
Landfill Site Attendant 06P 13.57 14.25 14.96 15.71 16.49 17.32
PW Customer Service Clerk 08P 13.70 14.25 14.82 15.41 16.03 16.68 17.34 18.03 18.75
PW Equipment Operator 16P 14.48 14.48 15.83 15.83 17.83 17.83 22.29
PW Accounting Clerk 1PW 14.52 15.10 15.71 16.34 16.99 17.66 18.36 19.10 19.87
Automotive Service Worker 09P 16.39 17.25 18.15 19.13 20.13 21.20
Senior Store Clerk 10P 17.99 18.89 19.83 20.86 21.88 22.96
PW Accounting Technician 11P 18.28 19.01 19.77 20.56 21.38 22.24 23.13 24.06 25.01
Equipment Mechanic 14P 18.80 19.79 20.80 21.91 23.07 24.28
Grade and Step Table 2013
American Federation of State, County and Municipal Employees (AFSCME)
Grade and Step Table 2013
Public Works (International Union of Operating Engineers) 1
Page 349
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FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Traffic Device Specialist 2PT 18.91 19.87 20.86 21.91 23.01 24.15
PW GIS Analyst 17P 19.90 20.69 21.52 22.38 23.28 24.21 25.18 26.20 27.24
Records/Contract Specialist 13P 19.91 20.93 22.08 23.24 24.44 25.74
Landfill Engineer Technician 1PT 20.10 21.10 22.16 23.27 24.43 25.65
Engineering Assistant III 12P 20.42 21.45 22.53 23.67 24.83 26.07
Engineering Associate 19P 23.90 25.10 26.36 27.67 29.05 30.51
PW Applications Analyst/Programmer 24P 24.70 25.69 26.72 27.79 28.90 30.06 31.25 32.51 33.80
PW GIS Analyst/Programmer 24P 24.70 25.69 26.72 27.79 28.90 30.06 31.25 32.51 33.80
Senior Engineering Associate 23P 26.29 27.60 29.00 30.45 31.96 33.56
Position Title Grade123456
Office Assistant 10S 17.26 18.11 19.02 19.96 20.97 22.02
Civil Technician 12S 18.56 19.50 20.47 21.50 22.55 23.68
Corrections Classification Specialist 13S 19.08 20.04 21.04 22.09 23.18 24.34
Corrections Programs Specialist 13S 19.08 20.04 21.04 22.09 23.18 24.34
Evidence Technician 13S 19.08 20.04 21.04 22.09 23.18 24.34
Field Law Enforcement Technician 14S 19.82 20.82 21.86 22.96 24.09
Mechanic 15S 20.34 21.36 22.42 23.54 24.72
Electronic Technician 18S 23.27 24.45 25.66 26.94 28.30
Corrections Deputy 19S 25.10 26.36 27.67 29.05 30.51 32.03
Deputy Sheriff 19S 25.10 26.36 27.67 29.05 30.51 32.03
Detective 20S 26.43 27.76 29.14 30.59 32.13 33.73
Nurse/Corrections 21S 27.34 28.67 30.10 31.60 33.18
Position Title Grade1234567
Telecommunicator I 09T 17.80 18.69 19.62 20.60 21.63 22.72 23.85
Telecommunicator II 10T 20.47 21.49 22.57 23.69 24.88 26.12 27.43
Telecommunicator III 11T 21.28 22.36 23.48 24.66 25.89 27.19 28.55
Position Title Grade 12345678 9
Parole & Probation Officer 22F 22.74 23.65 24.60 25.59 26.61 27.68 28.79 29.94 31.14
Position Title Grade1234567
Deputy District Attorney O 38.04 39.96 41.97 44.09 46.31 48.65 51.10
Grade and Step Table 2013
Public Works (International Union of Operating Engineers) 1
Grade and Step Table 2013
Deschutes County 9-1-1 3
Grade and Step Table 2013
Deschutes County District Attorneys' Association ₄
Grade and Step Table 2013
Federation of Oregon Parole & Probation Officers (FOPPO) 1
Grade and Step Table 2013
Deschutes County Sheriff Employees Association (DCSEA) 2
Page 350
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FTE and Salary Summaries
Salary Summary Tables
Position Title
Police Chief 48.08
Fire Chief 48.03
Steps 1234567891011
Asst Fire Chief 22.78 23.93 25.12 26.37 27.70
Admin Assistant 18.05 18.72 19.37 20.06 20.72 21.38 22.05 22.72 23.39 24.06 24.71
Bike Patrol Officer 13.00 13.50
Sergeant 29.68 31.16 32.72 34.35 36.07
Police Patrol Officer 24.00 25.20 26.46 27.78 29.17
Fire Captain 22.78 23.93 25.12 26.37 27.70
Fire Engineer 20.11 21.11 22.17 23.27 24.43
Office Manager 18.05 18.72 19.37 20.06 20.72 21.38 22.05 22.72 23.39 24.06 24.71
Fire Fighter 17.52 18.38 19.31 20.28 21.29
Position Title 123456
Police Chief 37.81
Police Sergeant 30.95
Police Sergeant (Part Time)27.00
Administrative Assistant 24.90
Police Patrol Officer 20.35 20.86 21.38 21.92 22.46 23.02
₂ Rates for the Deschutes County Sheriff Represented employees include a 2.9% COLA.
other positions.
₃ Rates for the Deschutes County 9-1-1 Represented employees and for Non-Represented 9-1-1 remain at FY 2012
levels.
₄ Rates for the Deschutes County District Attorneys' Assocation include a 2.9% COLA.
₁ Rates for the Public Works Union and FOPPO remain at FY 2012 levels.
Grade and Step Table 2013
Black Butte Ranch County Service District 5
5 Rates for Black Butte Ranch CSD include an 8% increase for the Sergeant (Part Time) position and a 3.0% COLA for all
Grade and Step Table 2013
Sunriver Service District
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Deschutes County, OREGON
Glossary
ABHA – Accountable Behavioral Health Alliance (an Oregon five-county behavioral health alliance).
ACA– American Correctional Association.
Accrual basis of accounting – Method of accounting recognizing revenues when earned and expenses
when incurred without regard to cash flow timing.
Adopted budget – Financial plan itemizing all resources and the use thereof adopted by the governing
body.
Ad valorem tax – Tax based on the assessed valuation of property. Property taxes are an ad valorem tax.
AFSCME – American Federation of State, County and Municipal Employees.
AOC– Association of Oregon Counties.
Appropriation – Authorization to spend a specific amount of money for a specific purpose during a budget
period. It is based on the adopted budget, including supplemental budgets, if any. It is presented in a
resolution or ordinance adopted by the governing body.
Approved budget – The budget approved by the budget committee. The data from the approved budget is
published in the Financial Summary before the budget hearing.
Assessed valuation – A valuation upon real estate or other property by the county assessor or the state as
a basis for levying taxes. This amount is multiplied by the tax rate to determine the total amount of
property taxes to be imposed. It is the lesser of the property’s maximum assessed value or real market
value.
Assessment date – The date on which the real market value of property is set – January 1.
Asset – A probable future economic benefit obtained or controlled by a particular entity as a result of past
transactions or events.
A & T – Assessment and Taxation.
Audit – The annual review and appraisal of an entity’s accounts and fiscal affairs conducted by an
accountant under contract, or the Secretary of State, in accordance with Oregon budget law. (ORS 297.425).
Audit report – A report in a form prescribed by the Secretary of State made by an auditor expressing an
opinion about the propriety of a local government’s financial statements, and compliance with
requirements, orders, and regulations.
Balanced budget – A term used to describe a budget in which total resources equal total requirements.
Basis of accounting – A term used to refer to when revenues, expenditures, expenses, and transfers –
and the related assets and liabilities – are recognized in the accounts and reported in the financial
statements.
Glossary
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Deschutes County, OREGON
Glossary
Beginning net working capital – Resources less expenditures carried over to the following fiscal year
and available for appropriation.
BNWC – Beginning net working capital.
BOCC – Board of County Commissioners.
Bond – A written promise to pay a specified sum of money (face value or principal amount) at a specified
date or dates in the future [maturity date(s)], together with periodic interest at a specified rate.
BOPTA– Board of Property Tax Appeals.
Budget – A written report showing the local government’s comprehensive financial plan. It must include a
balanced statement of actual resource and expenditures during each of the last two years, or budget period,
and estimated revenues and expenditures for the current and upcoming year or budget period.
Budget committee – Fiscal advisory board of a local government, consisting of the governing body plus an
equal number of registered voters appointed from within the boundaries of the local government.
Budget message – A written explanation of the budget and the local government’s financial priorities. It
is prepared and presented by the budget officer.
Budget officer – Person appointed by the governing body to assemble budget material and information
and to prepare or supervise the preparation of the proposed budget.
Budget transfers – Resources moved from one fund to finance activities in another fund. They are shown
as “transfers out” in the originating fund and “transfers in”, in the receiving fund.
C & F – Child & Family.
CAD – Computer Aided Dispatch.
Capital outlay – An expenditure category encompassing all material and property expenditures of $5,000
or greater, with an expected useful life exceeding one year. This includes, but is not limited to,
expenditures for the purchase of land; the purchase, improvement, or repair of county facilities; or the
acquisition or replacement of county equipment.
Capital improvement program (CIP) – An annual, updated plan of capital expenditures covering one or
more budget periods for public facilities and infrastructure (buildings, streets, etc.) with estimated costs,
sources of funding and timing of work.
Capital project – Those activities resulting in the acquisition or improvement of major capital items such
as land, buildings, and county facilities. (Various capital projects are included in a Capital Improvement
Program.)
Capital reserve fund – A fund established to account for dedicated funds for a specific future capital
expenditure.
Cash basis – System of accounting under which revenues are accounted for when received in cash and
expenses are accounted for when paid.
CDC – Center for Disease Control.
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Deschutes County, OREGON
Glossary
CDD – Community Development Department.
CDO – Chemical Dependency Organization.
CFC – Children and Families Commission.
CLE – Continuing Legal Education.
CODE – Central Oregon Drug Enforcement.
COIC – Central Oregon Intergovernmental Council.
COLA – Cost of Living Adjustment.
Contingency – An appropriation category for those resources reserved to fulfill unforeseen demands and
expenditures.
Contractual services –A formal agreement or contract entered into with another party for services.
Services obtained in this category usually include repairs, professional fees or services.
COPs – Certificates of Participation (similar to bonds).
DA – District Attorney.
DCSEA -– Deschutes County Sheriff Employees Association.
DCSO – Deschutes County Sheriff’s Office.
DD – Developmental Disabilities.
Debt – An obligation resulting from the borrowing of money. Debts of governments include bonds, time
warrants and notes.
Debt service – Payment of interest and principal on an obligation resulting from the issuance of debt.
Debt service fund – A fund established to account for the accumulation of resources for, and the payment
of, debt principal and interest.
Depreciation – The allocation of the cost of a capital asset over the estimated service life of the asset.
DVDS – Domestic Violence Deferred Sentencing.
Employee benefits – Social security, medicare, pension, group health and dental, life and disability
insurance, workers’ compensation, and unemployment.
Enterprise funds – Funds established to account for activities financed and operated in a manner similar
to private business enterprises, where the intent of the governing body is that the costs of providing goods
or services to the general public on a continuing basis are financed or recovered primarily through user
charges.
Expenditure – A liability incurred for personnel, materials & services, debt service, capital outlay, or
other requirements during a budgetary period.
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Deschutes County, OREGON
Glossary
Expense – Outflow or other use of assets or incurrence of liabilities (or combination of both) from
delivering or producing goods, rendering services or carrying out other activities that constitute the entity’s
ongoing, major or central operations.
FAA – Formal Accountability Agreements.
FAN – Family Access Network.
FAST (track) – Formalized Accountability Sanctions Timely.
FDPIR – Food Distribution on Indian Reservations.
FFT – Functional Family Therapy.
Fiscal year – A 12-month period to which the annual operating budget applies at the end of which a
government determines its financial position and the results of its operation. The Deschutes County fiscal
year is July 1st through June 30th.
FOPPO – Federation of Oregon Parole and Probation Officers.
FPEP – Family Planning Expansion Project.
FTO – Field Training Officer.
Full time equivalent (FTE) – One FTE is the equivalent of one employee who works 40 hours per week
on average. A .50 FTE equals one employee who averages 20 hours per week of work. Two people working
20 hours per week equal one FTE.
Fund – A fund is a fiscal and accounting entity with a self-balancing set of accounts, recording cash and
other financial resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
Fund balance – The balance remaining in a fund after expenditures have been subtracted from resources.
Fund type – One of eleven fund types in general categories including general fund, special revenue, debt
service, capital projects, permanent funds, enterprise, internal service, pension trust, investment trust,
private purpose trust, and agency funds. [GAAFR 26/27].
GAAP – Generally Accepted Accounting Principles.
GASB – Governmental Accounting Standards Board.
General fund – A fund established for the purpose of accounting for all financial resources and liabilities
of the governmental entity except those required to be accounted for in other funds by special regulation,
restrictions, or limitations.
General obligation bonds –A bond backed by the full faith, credit, and taxing power of the government.
Generally accepted accounting principles (GAAP) – Uniform minimum standards and guidelines for
financial accounting and reporting. They govern the form and content of the financial statements of an
entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting
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Deschutes County, OREGON
Glossary
practice at a particular time. They include not only broad guidelines or general application, but also
detailed practices and procedures.
GFOA – Government Finance Officers Association.
GIS – Geographic Information System.
GO – General Obligation (bonds).
Governmental accounting – The composite activity of analyzing, recording, summarizing, reporting and
interpreting the financial transactions of governments.
Governmental funds – Funds in which most governmental activities are recorded. Fund types included
in this category are general, special revenue, capital projects, and debt service funds.
Governing body – County court, board of commissioners, city council, school board, board of trustees,
board of directors, or other managing board of a local government unit.
Grants – Contributions or gifts of cash or other assets.
HB – House Bill.
HIDTA – High Intensity Drug Traffic Area.
ICMA – International City Managers Association.
Interfund services – Cost of a service provided by one fund to another. The allocated costs of internal
service funds, which provide support services to many other funds, is an example of interfund services.
Infrastructure – Facilities on which the continuance and growth of a community depend, such as roads,
bridges, and drainage system.
Internal service funds – Funds which account for services, materials, and administrative support
provided to other county departments. The majority of financial support for internal service funds is
acquired through charges to county departments.
IT – Information Technology.
IUOE - International Union of Operating Engineers.
JCP – Juvenile Crime Prevention.
JMS – Jail Management System.
Levy – The amount of ad valorem tax certified by a local government for the support of governmental
activities.
Liabilities – Probable future sacrifices of economic benefits, arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future.
Local improvement district (LID) – An entity formed by a group of property owners to construct public
improvements to benefit their properties. Typical improvements include streets, sewers, storm drains,
streetlights, etc., where costs of such improvements are assessed among the benefiting properties.
Page 357
Deschutes County, OREGON
Glossary
Local option tax – Taxing authority (voter-approved by a double majority, except in even numbered
years) that is in addition to taxes generated by the permanent tax rate. Local option taxes can be for
general operations, a specific purpose or capital projects. They are limited to five years unless designated
for a capital project, in which case they are limited to the useful life of the project or 10 years, whichever is
less.
Materials and services – An appropriation category encompassing non-capital, non-personnel
expenditures. These include expenses for travel and training, operations, property, equipment, and
contracted services.
Maximum assessed value (MAV) – The maximum taxable value limitation placed on real or personal
property by the constitution. It can increase a maximum of three percent per year on existing property.
The three percent limit may be exceeded if there are qualifying improvements made to the property, such
as a major addition or new construction.
MDT – Mobile Data Terminal.
Modified accrual basis of accounting – A basis of accounting where revenues are recognized when they
are both measurable and available and expenditures are recognized at a time when liability is incurred
pursuant to appropriation authority.
NACO – National Association of Counties.
NAMI – National Alliance on Mental Illness.
OACTFO – Oregon Association of County Treasurers and Finance Officers.
OCCF – Oregon Commission on Children and Families.
OHP – Oregon Health Plan.
OMFOA – Oregon Municipal Finance Officers Association.
Operating budget – That portion of an annual budget that applies to non-capital projects, non-capital
outlays, transfers, contingency, unappropriated ending fund balance and reserve for future expenditures.
The combined categories of personnel services and materials and services can be combined to provide the
operating budget.
OPSRP – Oregon Public Service Retirement Plan.
Ordinance – A formal legislative enactment by the governing body. If it is not in conflict with any higher
form of law, such as a state statute or constitutional provision, it has the full force and effect of law within
the boundaries of the jurisdiction.
Oregon revised statues (ORS) – The set of laws established by a vote of the people or the Oregon State
legislature.
OSP – Oregon State Police.
Outcome – A result; the mathematical expression of the effect on customers, clients, the environment, or
infrastructure that reflect the purpose of a program.
PAC – Professional Advisory Council.
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Glossary
PERS – Public Employees Retirement System.
Performance measures – Indicators that objectively measure the degree of success a program has had in
achieving its stated objectives, goals, and planned program activities.
Permanent rate limit – The maximum rate of ad valorem property taxes that a local government can
impose, exclusive of other voter approved levies. Taxes generated from the permanent rate limit can be
used for any purpose. No action of the local government or its voters can increase or decrease a permanent
rate limit.
Personnel services – An expenditure classification encompassing all expenditures relating to employees.
This includes union and non-union labor costs, employee benefits, and payroll tax expenses.
PRMS – Public Records Management System.
Program – A group of related activities performed by one or more organized units for the purpose of
accomplishing a function for which the governmental entity is responsible (sub-unit or categories or
functional areas).
Program budget – A method of budgeting whereby resources are allocated to the functions or activities
rather than to specific items of cost. Services are broken down into identifiable service programs or
performance units. A unit can be a department, a division, or a workgroup. Each program has an
identifiable service or output and objectives.
Proprietary funds - Funds used to account for a government's ongoing organizations and activities
similar to those often found in the private sector. Fund types included in this category are enterprise and
internal service funds.
PSAP – Public Safety Answering Point.
Publication – Public notice given by publication in a newspaper of general circulation within the
boundaries of the local government.
Real market value (RMV) – The amount in cash which could reasonably be expected by an informed
seller from an informed buyer in an arm’s-length transaction as of the assessment date. In most cases, the
value used to test the constitutional limits.
Reserve – A portion of a fund balance which has been legally segregated for a specific use.
Reserve for future expenditure – A budgeted requirement category in a reserve fund not intended to be
expended during the fiscal year. This requirement represents the amount a governmental entity plans to
hold for future financing of a service, project, property or equipment.
Resolution – A formal order of a governing body; of lower legal status than an ordinance.
Resources – Total amounts available for appropriation including estimated revenues, transfers in and
beginning net working capital.
Requirements – Total of appropriations, including personnel services, materials and services, capital
outlay, debt service, transfers, contingency, combined with unappropriated ending fund balance and
reserve for future expenditures.
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Deschutes County, OREGON
Glossary
Revenue – Receipts for the fiscal year including transfers and excluding beginning net working capital.
The major categories of revenue include taxes, intergovernmental revenues, charges for services, interest
and rents, fines and forfeitures, other revenues and transfers in.
Revised budget – A budget which includes all changes made to the original adopted budget as a result of
budget adjustments and the supplemental budget process.
RMS – Records Management System.
SAR – Search and Rescue.
SARS – Severe Acute Respiratory Syndrome.
SB– Senate Bill.
SBHC– School Based Health Clinic.
SDC– System Development Charge.
SDFS– Safety and Drug Free Schools.
Special revenue funds – Funds used to account for receipts from revenue sources that are legally
restricted or otherwise designated for special projects.
STD– Sexually Transmitted Disease.
Supplemental budget – A financial plan prepared to meet unexpected needs or to spend resources not
anticipated when the original budget was adopted. It cannot be used to authorize a tax.
System development charge – A fee paid at the time a permit is issued which is restricted to projects
which will mitigate the impact on a specific service.
TANF – Temporary Assistance for Needy Families.
Tax levy – The total amount eligible to be raised by general property taxes.
Tax rate – The amount of tax levied for each $1,000 of assessed valuation. The tax rate is multiplied by
the assessed valuation to determine the tax imposed.
Transfers – Legally authorized interfund transfers of resources from one county fund to another county
fund.
UA – Unitary Assessment.
Unappropriated ending fund balance – A classification for those resource amounts not appropriated
for any purpose and reserved for ensuing fiscal years. This may include specific reserves for buildings or
equipment or may be generally reserved funds for no specific purpose.
User fees – The payment of a fee for direct receipt of a public service by the party benefiting from the
service.
WIC – Women, Infants and Children.
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Deschutes County, OREGON
Goals and Objectives
Deschutes County Financial Policies
Introductory Comments
Deschutes County has an important responsibility to its citizens to carefully account for public
funds, manage municipal finances wisely, manage growth, and plan the adequate funding of
services desired by the public, including the provision and maintenance of public facilities.
Deschutes County needs to insure that it is capable of adequately funding and providing County
services needed by the community on a sustainable basis.
The following Financial Policies are designed to establish guidelines for the fiscal stability of the
County. The scope of these policies generally spans, among other issues, accounting, auditing,
financial reporting, internal controls, operating and capital budgeting, revenue management,
expenditure control, asset management, cash and investment management, and planning
concepts, in order to:
1. Demonstrate to the citizens of Deschutes County, the investment community, and the
bond rating agencies that the County is committed to strong fiscal operations;
2. Establish precedents for future policy makers and financial managers on common
financial goals and strategies;
3. Present fairly and with full disclosure the financial position and results of financial
operations of the County in conformity to Generally Accepted Accounting Principles
(GAAP); and
4. Determine and demonstrate compliance with finance-related legal and contractual issues
in accordance with provisions of the Oregon Revised Statutes and other pertinent legal
documents and mandates.
These financial policies are recommended to enable Deschutes County to meet the priorities of
the Board of County Commissioners and maintain its financial condition so that it can continue
to provide a high level of service to its citizens.
Financial Planning Policies
● Balanced Budget
Deschutes County’s accounting and budgeting systems are organized and operated on a fund
basis. The budget for each fund is balanced, meaning total resources, consisting of beginning
net working capital, current year revenues and transfers-in, are equal to total requirements,
which are specific appropriations, contingencies, unappropriated ending fund balances, and
reserves for future expenditures. If there are mid-year increases in expenditures, decreases in
revenue, or a combination of the two, that would result in expenditures exceeding
Appendix A
Page 361
Deschutes County, OREGON
Appendix A
appropriations or cash deficits, whenever possible departments will be required to make budget
revisions within existing appropriations rather than transferring designated contingencies or
reserves to support ongoing operations.
● Financial Reporting Policy
The County’s accounting systems and financial reporting will be in conformance with all state
and federal laws, generally accepted accounting principles (GAAP) and standards of the
Governmental Accounting Standards Board (GASB) and the Government Finance Officers
Association (GFOA). An annual audit will be performed by an independent public accounting
firm, licensed as a municipal auditor, with an audit opinion to be included with the County’s
published Comprehensive Annual Financial Report (CAFR). The County’s CAFR will be
submitted to the GFOA Certification of Achievement for Excellence in Financial Reporting
Program. The financial report should be in conformity with GAAP, demonstrate compliance
with finance related legal and contractual provisions, disclose thoroughness and detail
sufficiency, and minimize ambiguities and potentials for misleading inference. The County’s
CAFR will also be provided to the Municipal Securities Rulemaking Board via electronic
submission to the Electronic Municipal Rulemaking Board (EMMA), a continuing disclosure
requirement to enable investors to make informed decisions. Financial systems will maintain
internal controls to monitor revenues, expenditures, and program performance on an ongoing
basis.
● Budgeting for Operating Working Capital and Contingencies
In order to maintain a prudent level of financial resources to protect against the need to reduce
service levels or raise taxes (voter-approved local option levy) and fees due to temporary
revenue shortfalls or unforeseeable one-time expenditures, the County will establish and
maintain certain working capital balances. The County will strive to maintain a working
capital level in each operating fund, other than the General Fund, of 8.3 % (1/12th) of that
fund’s operating budget. The County will establish operational working capital within the
General Fund of approximately four months of estimated annual property tax collections.
Other funds that rely heavily on property taxes, which are not received until the month of
November each year, and, therefore, should have an operating working capital level at or near
the level of the General Fund, are the Sheriff’s Funds, 911, Extension/4-H, and the Sunriver
and Black Butte Ranch county service districts.
● Reserve and Insurance Funds
The following funds, due to their specific purposes, require reserve working capital balances
above 8.3%:
- PERS Reserve Fund
- Insurance (general liability, workers’ compensation, unemployment, and property
damage)
- Health Benefits (medical, pharmacy, dental and vision)
- Various Community Development Reserve Funds, when applicable
- GIS Dedicated Fund
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Deschutes County, OREGON
Appendix A
- Road Building and Equipment Reserve Fund
- Vehicle Maintenance and Replacement Fund
- Public Health Department Reserve Fund
- Sheriff’s Capital Reserve Funds
- General Capital Reserve Fund
- General County Projects Fund
- Project Development Fund
- County Clerk Records Fund
- Solid Waste Reserve Funds
- Fair/Expo Center Capital Reserve Fund
- County Service District Reserve Funds
● Long-range Planning
Each year, the County will update resource and requirement forecasts for certain operating
funds for the next two years and annually develop a five-year Capital Improvement Program
(CIP) for major projects related to the acquisition, expansion or rehabilitation of the County’s
buildings, equipment, parks, streets and other public infrastructure. These estimates will be
presented to the Budget Committee in a format which is intended to facilitate budget decisions
and strategic planning, based on a multi-year perspective.
● Asset Inventory
Deschutes County will perform an inventory of its capital assets and controlled capital-type
items on an ongoing basis. Information shall include original cost and remaining useful
life. This information will be used to plan for the ongoing financial commitments required to
maximize the public’s benefit.
Revenue Policies
● Revenue Diversification
Revenue forecasts will assess the full spectrum of resources that can be allocated for public
services. To the greatest extent possible, the County’s revenue system will be diversified as
protection from short-run fluctuations in any one revenue source.
● Fees and Charges
The County will annually review all fees for licenses, permits, fines and other miscellaneous
charges in conjunction with the budget process. User charges and fees will be established based
at a level related to the full cost of providing the service, unless otherwise provided by statute or
regulation. The full cost of providing a service should be calculated in order to provide a basis
for setting the charge or fee. Full cost incorporates direct and indirect costs, including
operations and maintenance, overhead, and charges for the use of capital facilities. Other
factors for fee or charge adjustments may also include the impact of inflation, other cost
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Deschutes County, OREGON
Appendix A
increases, the adequacy of the coverage of costs and current competitive rates.
● Use of “One-time” Revenues
One-time revenues or resources shall not be used to fund ongoing operations, unless in the
context of a multi-year financial plan to balance expenditures and reserves. One-time revenues
should not support ongoing personnel and operating costs. Use of one-time revenues is
appropriate for non-recurring capital outlay, debt retirement, contribution to capital reserve,
and other non-recurring expenses.
● Use of Unpredictable Revenues
Revenues of a limited or indefinite term will generally be used for capital projects or one-time
operating expenditures to ensure that no ongoing service programs are lost when such revenues
are reduced or discontinued.
● Grants
Grants are generally contributions from one government to another, usually for a specific
purpose. Grants can be recorded in any type of fund and should be recorded in an existing fund
whenever possible. It is critical that budgeted appropriations and actual expenditures for a
grant activity or purchase not exceed the amount of the grant revenue. Whenever employees
are hired as part of grant funding, it is essential that they are hired subject to the amount and
continuation of the grant funding.
Expenditure Policies
● Debt Capacity, Issuance and Management
The County will manage and administer its long-term debt in compliance with the restrictions
and limitations of State law with regard to bonded indebtedness for counties as outlined in the
Oregon Revised Statutes. These statutory restrictions establish legal limitations on the level of
limited tax and general obligation bonded debt which can be issued by the County (1% and 2%
of the real market value of all taxable property, respectively). The statutes outline the
processes for public hearings, public notice and bond elections, as well as provisions for the
issuance and sale of bonds and restrictions on the use of those bond proceeds.
● Operating/Capital Expenditure Accountability
The County will maintain an accounting system which provides internal budgetary
controls. The County’s budget documents shall be presented in a format that provides for
logical comparison with prior fiscal periods wherever possible. Reports comparing actual
revenues and expenditures to budget for the County’s major operating funds shall be prepared
monthly which will be distributed to the Board of County Commissioners, County
Administrator, Department Heads/Directors and any interested parties.
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Deschutes County, OREGON
Appendix A
The County will strive to fund minor capital improvements on a pay-as-you-go basis to
enhance its financial condition and bond rating. The County shall annually contribute to
certain capital reserve funds to the extent possible given cash flow limitations and
projected capital improvements.
● Internal Service Funds
Internal service funds are used to account for services provided by one department to
other departments on a cost-reimbursement basis. The goal of an internal service fund
is to measure the full cost of providing services for the purpose of fully recovering that
cost through fees or charges. Deschutes County internal service funds are as follows:
Building Services, Administrative Services, Board of County Commissioners, Finance,
Legal Counsel, Personnel, Information Technology, Information Technology Reserve,
Insurance Reserve and Health Benefits Trust.
Cash Management Policies
● Investments
County funds will be invested in a prudent and diligent manner with emphasis on safety,
liquidity and yield, in that order. The County will conform to all state and local statutes
governing the investment of public funds and to the County’s investment policy. The
County’s investment policy shall be approved by the State of Oregon Short-Term Fund
Board and adopted by the Board of County Commissioners. Additionally, the County
will have an Investment Advisory Committee to review the County’s investment policy,
its investments, and its investment strategy and philosophy. The Investment Advisory
Committee will consist of financial experts who are citizens of Deschutes County, and
will meet twice each year.
● Banking Services
The County will seek competitive bids for its banking services. Requests for proposals
will be comprehensive, covering all aspects of the County’s banking requirements. The
award to the successful bidder will be for a five-year period.
● Annual Validation of County Bank Accounts
Each year a letter is to be mailed to all banking institutions operating within Deschutes
County to validate that the only Deschutes County accounts, listing Deschutes County or
a Deschutes County department as the owner of the account and utilizing the County’s
federal identification number, are those accounts that have been approved by the Board
of County Commissioners. The letter will state which bank accounts have been approved
by the Board of Commissioners and request that each bank notify the County of any
accounts in operation within their financial institution that are not on the approved list.
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Deschutes County, OREGON
Appendix A
Internal Controls and Performance Auditing Policies
Employees in the public sector are responsible to the taxpayers for how public resources are
used and must perform their duties in compliance with law, policy, and established procedures.
The following County activities are essential and are consistent with providing citizens with an
objective and independent appraisal of County government.
- Maintain an independent internal audit program to evaluate and report on the financial
condition, the accuracy of financial record keeping, compliance with applicable laws,
policies, guidelines and procedures, and efficiency and effectiveness of operations.
- Maintain a County Audit Committee comprised mostly of public citizens to oversee audit
services, both external and internal.
- In coordination with the Audit Committee, the County Internal Auditor and the County’s
external auditors shall periodically review internal controls in County departments and
report findings to the Audit Committee regarding these reviews.
- At the direction of the Audit Committee, the County Internal Auditor shall conduct
performance audits to ensure departments and agencies funded by the County are
operating in an efficient and cost-effective manner.
Approved by the Deschutes County Board of Commissioners on August 22, 2011.
________________________________________________________________________________________
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Deschutes County, OREGON
Appendix B
Property Taxes and Debt Limitations
Property Tax Limitations
In 1997 voters approved a constitutional amendment known as Ballot Measure 50. Ballot Measure 50
established permanent” tax rates for all local governments. FY 2013 estimated assessed values, maximum
tax rates, tax rates and estimated taxes included in the budget, for Deschutes County and County Service
Districts under the governance of the Board of Commissioners, are as follows:
Debt Limitations
General Obligations (G.O.) Bond debt limit per ORS 287A.100 is 2.0% of Real Market Value (RMV).
Pension Bond limit is 5.0% of RMV. Limited Tax Bond limit is 1.0% per ORS 287A.105.
Debt G.O. Pension Limited Tax
Capacity Bonds Bonds Bonds
General Obligation:431,011,036
2.0% of RMV ₁
Limited Tax Pension Bonds:
5.0% of RMV 1,077,527,591
Limited Tax Bonds:
1.0% of RMV 215,505,518
Less: Outstanding Debt
Subject to Limit ₂ ₃ 15,775,000 11,223,283 56,816,700
Remaining Debt Capacity 415,236,036 1,066,304,308 158,688,818
₁ FY 2011-12 RMV in Deschutes County was $21,550,551,814.
₂ County Service Districts' general obligation bonds in the amount of $1,990,000 are not included.
₃ Outstanding Debt Subject to Limit amounts are as of June 30, 2012.
% Change Permanent FY 2013 FY 2013
from Maximum Tax Estimated
Taxing District Assessed Value FY 2011-12 Tax Rate Rates Taxes
Deschutes County 17,778,574,320 2.50% 1.2783 1.2783 20,815,560
Sheriff Countywide 17,778,574,320 2.50% 1.2500 0.9500 15,385,740
Sheriff Rural 5,896,463,491 2.50% 1.5500 1.4000 7,550,000
9-1-1 17,778,574,320 2.50% 0.1618 0.3918 * 6,547,687
Sunriver 1,250,106,668 3.00% 3.4500 3.3100 3,695,900
Extension/4-H 17,778,574,320 2.50% 0.0224 0.0224 362,000
Black Butte Ranch 572,532,476 3.00% 1.0499 1.5999 ** 840,000
* Voters approved a local option rate of $0.23 on May 20,2008. Fiscal year 2012-13 is the final year of this levy.
** Voters approved a local option rate of $0.55 on May 18, 2010. Final year of levy is FY 2014-15.
Page 367
Deschutes County, OREGON
Appendix C
Taxpayer Rank
Percentage of
Total County
Taxable
Assessed
Value
Pacificorp (PP&L) 80,627,000$ 1 0.46%
Gas Transmission Northwest Corporation 70,353,800 2 0.40%
Qwest Corporation 52,224,400 3 0.30%
Cascade Natural Gas Corporation 47,852,000 4 0.27%
Bend Cable Communications 35,568,400 5 0.20%
Touchmark at Mt Bachelor Village LLC 34,091,860 6 0.19%
CVSC LLC 32,147,800 7 0.18%
Sunriver Resort Limited Partnership 32,811,490 8 0.19%
Suterra LLC 31,859,240 9 0.18%
Deschutes Brewery Inc 28,982,100 10 0.16%
Total 446,518,090$ 2.53%
Principal Property Taxpayers
2012
Taxable
Assessed Value
Source: Deschutes County Assessor’s Department
Total taxable assessed value for 2011-12 is $17,626,168,430.
Page 368
Deschutes County, OREGON
Appendix D
₁Estimates are from Portland State University-Population Research Center (PRC) as of July 1st in each fiscal
year. PRC estimates are based on the most recent Census.
₂General obligation debt for both County and County Service Districts are included.
Fiscal Year Population ₁
General
Obligation
Bonds
Outstanding ₂
Percentage of
Actual Taxable
Value of Property Per Capita
2003 122,794 50,581 0.35% 411.92
2004 125,396 48,409 0.30% 386.05
2005 128,948 45,494 0.26% 352.81
2006 135,590 42,336 0.20% 312.24
2007 143,316 38,929 0.14% 271.63
2008 150,113 35,264 0.10% 234.92
2009 154,920 31,345 0.08% 202.33
2010 157,211 27,141 0.08% 172.64
2011 157,905 22,618 0.10% 143.24
2012 158,875 17,765 0.08% 111.82
Ratios of General Bonded Debt Outstanding
Last Ten Fiscal Years
(dollars in thousands, except per capita)
Page 369
Deschutes County, OREGON
Appendix E
Source: State of Oregon-Office of the Treasurer, Debt Management Division
Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of
the County. This schedule estimates the portion of the outstanding debt of those overlapping governments
that is borne by the residents and businesses of Deschutes County. This process recognizes that, when
considering the County's ability to issue and repay long-term debt, the entire debt burden borne by the
residents and businesses should be taken into account. However, this does not imply that every taxpayer is a
resident, and therefore responsible for repaying the debt of each overlapping government.
₁Net property tax backed debt was used as the Debt Outstanding which is derived from the gross property
backed debt less self-supporting unlimited general obligations and self-supporting limited tax general
obligation debt.
Governmental Unit
Debt
Outstanding ₁
Estimated
Percentage
Applicable
Estimated
Share of
Overlapping
Debt
Debt repaid with property taxes
Bend Library County Service District 1,660$ 100.0000% 1,660$
Central Oregon Community College 40,390 82.7190% 33,410
City of Bend 32,185 100.0000% 32,185
City of La Pine 510 100.0000% 510
City of Redmond 2,527 100.0000% 2,527
Crook County School District 23,127 1.2633% 292
Crooked River Ranch RFPD 2,660 8.5894% 228
Crooked River Ranch Special Road District 530 8.7208% 46
Deschutes County RFPD 1 (Redmond) 825 99.9362% 824
Deschutes County RFPD 2 (Bend) 1,610 100.0000% 1,610
Deschutes County School Dist. 1 (Bend-La Pine)210,168 100.0000% 210,168
Deschutes County School Dist. 2 (Redmond)168,518 93.5796% 157,698
Deschutes County School District 6 (Sisters)22,337 99.9583% 22,328
Howell Hilltop Acres Special Road District 10 100.0000%10
La Pine Parks and Recreation District 505 100.0000%505
La Pine RFPD 385 98.2706%378
La Pine Special Sewer District 160 100.0000%160
Lazy River Special Road District 25 100.0000%25
Redmond Area Park & Recreation District 825 100.0000%825
Sisters RFPD (Camp Sherman)2,250 84.5346% 1,902
Sunriver Library County Service District 330 100.0000%330
Terrebonne Water District 615 100.0000%615
Subtotal, overlapping debt 468,238
Deschutes County direct debt 27,340
Total direct and overlapping debt 495,578$
As of June 30, 2012
Direct and Overlapping Debt
(dollars in thousands)
Page 370
Deschutes County, OREGON
Appendix F
Source: Deschutes County (Sheriff’s Office, Solid Waste, and Road Department); Deschutes County 9-1-1
County Service District
2008 2009 2010 2011 2012
Function/Program
Police
Physical arrests 1,508 1,542 1,592 1,375 1,334
Traffic Violations
Citations issued 6,165 4,811 3,566 2,504 2,517
Warnings 7,481 6,842 5,091 4,727 4,317
Calls for service 36,731 35,243 33,315 32,661 33,409
Traffic stops 15,606 14,744 12,856 10,202 10,507
Solid waste
Solid waste collected (tons) 257,863 253,418 207,515 192,657 177,113
Average annual per capita waste generation
(pounds) 3,379 3,152 2,485 2,257 1,457
Recyclables collected (tons) 69,717 75,825 65,116 75,365 62,083
Road
Street resurfacing (miles) 10.62 23.53 29.11 6.26 16.10
9-1-1 emergency services
Emergency calls 66,004 59,793 57,978 54,395 59,697
Police officer initiated calls 261,420 251,675 242,851 241,785 249,032
Fire department initiated calls 19,828 20,820 19,980 19,597 21,048
Operating Indicators by Function/Program
Last Five Fiscal Years
Fiscal Year
Page 371
Deschutes County, OREGON
Appendix G
Sources: Portland State University, Population Research Center; Deschutes County Assessor’s Department
₁Assessed value includes real and personal property, and is adjusted for veterans exemptions.
Year Population
Increase Over
Prior Year
Total Taxable
Assessed Value ₁
Increase Over
Prior Year
2002-03 122,794 2.5% 10,357,922,189 7.8%
2003-04 125,396 2.1% 11,159,454,344 7.7%
2004-05 128,948 2.8% 12,212,561,314 9.4%
2005-06 135,590 5.2% 13,349,475,700 9.3%
2006-07 143,316 5.7% 14,625,393,045 9.6%
2007-08 150,113 4.7% 15,823,948,426 8.2%
2008-09 154,920 3.2% 16,874,559,236 6.6%
2009-10 157,211 1.5% 17,612,789,038 4.4%
2010-11 157,905 0.4% 17,740,724,079 0.7%
2011-12 158,875 0.6% 17,626,168,430 -0.7%
Population and Assessed Value Statistics
Last Ten Fiscal Years
Page 372
Deschutes County, OREGON
Appendix H
Source: Deschutes County (Sheriff’s Office, Solid Waste, and Road Department); Deschutes County 9-1-1
County Service District
Year Population ₁
Deschutes
County Total
FTE
FTE Per
Thousand
Population
2003 122,794 774.41
6.3
2004 125,396 740.46
5.9
2005 128,948 758.90
5.9
2006 135,590 767.12
5.7
2007 143,316 821.00
5.7
2008 150,113 848.18
5.7
2009 154,920 827.98
5.3
2010 157,211 817.53
5.2
2011 157,905 815.55
5.2
2012 158,875 826.45
5.2
FTE Per Thousand Population
Last Ten Fiscal Years
Page 373
Deschutes County, OREGON
Appendix I
Service Partners
Deschutes County has historically provided funding to certain private or governmental organizations that
provide services bearing a direct connection to County services. These “Service Partners” are
distinguished by the following characteristics:
The County receives revenue whose use is dictated either by law or practice for a specific purpose. The
service partner uses this revenue to provide that service.
The service partner provides a service that the County would otherwise be required to provide.
The service partner is an agency created by or whose governing board is appointed by the Board of
County Commissioners.
The following 11 organizations have been identified as Deschutes County Service Partners:
Central Oregon 2-1-1
Central Oregon 2-1-1 is an easy to remember three-digit phone number that assists residents in
connecting with community services they need. CO211 is staffed by certified Community Information
Specialists who quickly assess the caller’s needs and refer them to appropriate services. A comprehensive
and well maintained database ensures that the most up to date information is provided and eliminates
the need for multiple calls in search of the appropriate services. Through the CO211 website, people can
find services 24/7. This organization also provides support to the community disaster response
communication system.
Central Oregon Council on Aging (COCOA)
COCOA is a federally designated area agency on aging (AAA) for Deschutes County, providing federally
mandated nutrition, transportation, case management and other services under the 1965 Older
Americans Act. In many Oregon counties, the counties themselves are designated as the AAA and find
themselves subsidizing these services with general funds.
Central Oregon Intergovernmental Council (COIC)
COIC serves Deschutes, Jefferson and Crook Counties and the cities therein with planning, project
management and economic development services.
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Video Lottery Fund (165) 25,000 25,000 20,000 20,000
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Video Lottery Fund (165) 32,500 32,500 32,500 32,500
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Video Lottery Fund (165) 13,777 13,758 13,758 13,758
Page 374
Deschutes County, OREGON
Appendix I
Central Oregon Mediation
Central Oregon Mediation provides dispute resolution and education in conflict management to
Deschutes County through training and supporting volunteers in the mediation process and providing
mediation services at low or no cost to the public. Central Oregon Mediation conducts approximately 80-
100 mediations for Deschutes County Justice Court in Redmond and provides 225 – 325 mediations/
services per year.
Central Oregon Visitors Association (COVA)
COVA has been the pre-eminent destination marketing organization for Central Oregon since 1971. The
agency markets and promotes Central Oregon as a year-round destination to improve the long-term
vitality of the region.
Court Appointed Special Advocates (CASA)
CASA provides volunteer advocates who speak for the best interests of abused and neglected children in
court. Oregon law requires all counties to have a CASA program, and the presiding judge can order that
the service be provided by the County Juvenile Department if the courts are dissatisfied with the service
provided by a non-profit CASA agency.
.
Economic Development of Central Oregon (EDCO)
EDCO is the leading economic development agency for Central Oregon, providing marketing, targeted
business recruitment and business expansion services.
.
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
County General Fund (001) 17,750 23,400 30,000 30,000
Sheriff’s Office (255) 2,750 300 0 0
Community Development (295) 375 0 0 0
Dog Control (350) 1,800 0 0 0
TOTAL GRANT FUNDING 22,675 23,700 30,000 30,000
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Transient Room Tax (160) 465,731 492,636 533,042 478,042
Welcome Center (170) 337,000 363,000 392,348 346,596
TOTAL GRANT FUNDING 802,731 855,636 925,390 824,638
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Video Lottery Fund (165) 30,000 30,000 30,000 30,000
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Video Lottery Fund (165) 110,000 110,000 112,200 112,200
Page 375
Deschutes County, OREGON
Appendix I
Humane Society of Central Oregon
Deschutes County is a designated Dog Control District pursuant to ORS 609. The County contracts with
the Humane Society of Central Oregon for animal shelter services. The County does not own or operate
its own shelter.
Humane Society of Redmond
Deschutes County is a designated Dog Control District pursuant to ORS 609. The County contracts with
the Redmond Humane Society for animal shelter services. The County does not own or operate its own
shelter.
.
* - The Humane Society of Redmond has also received loan funding through Fund 129
Sunriver Area Chamber of Commerce
The Sunriver Area Chamber of Commerce is an organization of businesses, community organizations and
individuals promoting the economic vitality of the Sunriver community. The Chamber also manages the
Sunriver Visitors Center, a one-stop shopping center for visitors, vacationers and residents who seek
information about Sunriver, Oregon, and the surrounding area, as well as recreational activities and
available services.
Upper Deschutes Watershed Council
Watershed Councils are non-profit organizations created pursuant to legislation adopted by the Oregon
legislature in the 1990s. The Councils bring together local governments and private organizations to
work on a variety of watershed restoration projects.
.
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Dog Control (350) 56,574 60,936 61,500 63,000
Source of Funding* FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Dog Control (350) 21,212 22,007 25,500 26,250
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
Transient Room Tax (160) 18,876 20,617 21,339 21,339
Source of Funding FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Adopted
County General Fund (001) 20,000 20,000 0 0
Video Lottery Fund (165) 0 0 20,000 20,000
TOTAL GRANT FUNDING 20,000 20,000 20,000 20,000
Page 376
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Combined Funds
Resources
Beginning Net Working Capital 88,149,839 81,327,537 75,912,429 73,865,504 73,865,504 73,571,504
Taxes, Property 26,787,630 26,928,202 25,108,872 26,104,355 26,104,355 26,104,355
Taxes, Business 2,959,636 3,139,067 3,063,224 3,063,224 3,063,224 3,063,224
Taxes, Other 52,365 34,744 29,800 34,400 34,400 34,400
Licenses & Permits 549,013 684,375 635,375 781,920 781,920 781,920
Federal Grants 2,353,491 2,978,698 4,662,427 4,024,292 4,024,292 4,024,292
Federal Payments 3,733,702 3,475,526 2,543,070 575,826 575,826 575,826
Other Federal Payments 467,230 471,913 471,913 471,823 471,823 471,823
State Grants 12,794,063 13,869,967 13,583,627 14,235,503 14,235,503 14,235,503
State Payments/Shared Revenue 18,305,791 20,183,877 21,693,152 23,387,562 23,387,562 23,387,562
Other State Payments 2,961,989 2,781,694 2,855,659 2,748,556 2,748,556 2,748,556
Local Government Payments 29,082,069 30,855,994 37,744,107 38,204,255 38,204,255 38,204,255
Charges for Services 18,247,637 18,866,793 18,517,847 18,959,782 18,934,384 18,934,384
Fines, Forfeitures and/or Assessments 1,531,890 1,379,931 1,653,185 1,631,484 1,631,484 1,631,484
Interest and Rents 3,126,216 2,852,634 2,790,970 3,110,234 3,110,234 3,110,234
Non-Operational Revenue 146,008 98,796 2,883,257 163,151 163,151 163,151
Contract Payments 1,244,734 546,443 912,867 862,667 862,667 862,667
Interfund Payments 28,305,162 30,329,046 30,452,456 32,527,000 32,722,000 32,722,000
Transfers In 20,635,452 27,199,416 21,819,563 22,209,320 22,809,420 22,809,420
Proceeds from Sale of Assets 344,326 513,005 4,211,000 3,538,600 3,538,600 3,538,600
Bond and Loan Proceeds 2,579,197 692,210 27,274,103 5,245,000 5,245,000 5,245,000
Total Resources 264,357,440 269,209,868 298,818,903 275,744,458 276,514,160 276,220,160
Requirements/Expenditures
Personnel Services 69,699,407 74,122,317 81,380,162 83,083,525 82,931,452 82,931,452
Materials and Services 67,527,625 70,073,056 82,684,468 79,008,599 78,944,014 78,944,014
Debt Service - Principal 6,442,443 7,396,875 36,175,051 11,388,995 11,388,995 11,388,995
Debt Service - Interest 4,471,372 4,242,414 5,696,385 4,246,660 4,246,660 4,246,660
Total Debt Service 10,913,815 11,639,289 41,871,436 15,635,655 15,635,655 15,635,655
Capital Outlay 14,253,604 9,007,242 9,892,919 11,819,372 11,871,421 11,871,421
Transfers Out 20,635,452 27,199,416 22,250,748 22,209,320 22,809,420 22,809,420
Contingency -- 41,552,396 48,120,136 48,587,760 48,293,760
Unappropriated Ending Fund Balance -- 1,295,881 1,034,117 1,034,117 1,034,117
Reserve for Future Expenditures -- 17,890,893 14,833,734 14,700,321 14,700,321
Total Requirements/Expenditures 183,029,903 192,041,320 298,818,903 275,744,458 276,514,160 276,220,160
Page 377
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
General Fund (001)
Resources
Beginning Net Working Capital 6,775,995 9,677,699 7,300,000 8,300,000 8,300,000 8,700,000
Taxes, Property 21,289,179 21,414,476 20,094,967 20,871,560 20,871,560 20,871,560
Taxes, Other 52,365 34,744 29,800 34,400 34,400 34,400
Licenses & Permits 26,800 26,450 26,775 26,475 26,475 26,475
Federal Grants 160,989 122,719 155,069 - - -
Other Federal Payments 467,230 471,913 471,913 471,823 471,823 471,823
State Grants 1,028,627 995,156 897,898 963,618 963,618 963,618
State Payments/Shared Revenue 1,544,606 1,583,376 1,485,841 1,533,400 1,533,400 1,533,400
Charges for Services 1,640,397 1,521,606 1,496,655 1,406,647 1,406,647 1,406,647
Fines, Forfeitures and/or Assessments 599,850 561,365 450,260 440,200 440,200 440,200
Interest and Rents 166,138 120,598 101,908 101,908 101,908 101,908
Interfund Payments 96,513 99,446 98,917 103,145 103,145 103,145
Transfers In 583,303 102,164 97,496 - - -
Proceeds from Sale of Assets 6,500 - - - - -
Total Resources 34,438,492 36,731,712 32,707,499 34,253,176 34,253,176 34,653,176
Requirements/Expenditures
Personnel Services 7,748,024 8,129,284 8,338,414 8,802,167 8,831,460 8,831,460
Materials and Services 4,004,360 4,329,273 4,420,253 4,593,674 4,594,152 4,594,152
Capital Outlay 48,934 300,266 286,850 28,700 28,700 28,700
Transfers Out 12,959,474 15,727,164 13,993,010 13,060,952 13,071,052 13,071,052
Contingency - - 5,165,880 7,767,683 7,727,812 8,127,812
Total Requirements/Expenditures 24,760,792 28,485,987 32,204,407 34,253,176 34,253,176 34,653,176
Economic Development (105)
Resources
Beginning Net Working Capital 148,158 119,736 175,000 225,000 225,000 225,000
Interest and Rents 2,430 1,952 1,500 1,000 1,000 1,000
Contract Payments 66,229 26,667 26,667 26,667 26,667 26,667
Transfers In - 200,000 96,833 47,333 47,333 47,333
Total Resources 216,817 348,355 300,000 300,000 300,000 300,000
Requirements/Expenditures
Materials and Services 97,081 152,000 300,000 300,000 300,000 300,000
Total Requirements/Expenditures 97,081 152,000 300,000 300,000 300,000 300,000
Court Technology Reserve (111)
Resources
Beginning Net Working Capital 4,525 2,607 24,607 51,707 51,707 51,707
Charges for Services - - 100 - - -
Interest and Rents 50 82 - - - -
Transfers In - 32,000 32,000 32,000 32,000 32,000
Total Resources 4,575 34,689 56,707 83,707 83,707 83,707
Requirements/Expenditures
Materials and Services 1,968 9,558 32,000 32,000 32,000 32,000
Reserve for Future Expenditures - - 24,707 51,707 51,707 51,707
Total Requirements/Expenditures 1,968 9,558 56,707 83,707 83,707 83,707
Page 378
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Assessment and Taxation Reserve (114)
Resources
Beginning Net Working Capital 208,809 242,946 292,000 535,000 535,000 535,000
Interest and Rents 34,137 2,274 1,000 1,500 1,500 1,500
Transfers In - 187,000 100,000 ---
Total Resources 242,946 432,220 393,000 536,500 536,500 536,500
Requirements/Expenditures
Capital Outlay -- 100,000 100,000 100,000 100,000
Transfers Out --- 89,577 89,577 89,577
Reserve for Future Expenditures -- 293,000 346,923 346,923 346,923
Total Requirements/Expenditures -- 393,000 536,500 536,500 536,500
Crime Prevention Services (115)
Resources
Beginning Net Working Capital 2,905 -----
Interest and Rents 1,033 -----
Transfers In 267,412 -----
Total Resources 271,350 -----
Requirements/Expenditures
Materials and Services 271,350 -----
Total Requirements/Expenditures 271,350 -----
Grant Projects (120)
Resources
Beginning Net Working Capital 1,081 15,421 6,000 6,000 6,000 6,000
Federal Grants 4,500 -----
State Grants 19,873 7,677 ----
Interest and Rents 116 87 ----
Non-Operational Revenue 6,000 -----
Total Resources 31,570 23,185 6,000 6,000 6,000 6,000
Requirements/Expenditures
Materials and Services 16,149 17,285 6,000 6,000 6,000 6,000
Total Requirements/Expenditures 16,149 17,285 6,000 6,000 6,000 6,000
Justice Court (123)
Resources
Beginning Net Working Capital 113,554 173,478 137,000 77,000 77,000 77,000
Charges for Services 1,108 962 800 650 650 650
Interest and Rents 1,421 1,140 1,200 1,000 1,000 1,000
Transfers In 599,287 481,450 499,952 574,636 579,636 579,636
Total Resources 715,370 657,030 638,952 653,286 658,286 658,286
Requirements/Expenditures
Personnel Services 413,661 376,024 418,370 406,656 410,989 410,989
Materials and Services 128,231 141,977 166,657 196,220 196,120 196,120
Contingency -- 53,925 50,410 51,177 51,177
Total Requirements/Expenditures 541,892 518,001 638,952 653,286 658,286 658,286
Page 379
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
La Pine Industrial (125)
Resources
Beginning Net Working Capital (1,578) 950 - - - -
Fines, Forfeitures and/or Assessments 51 165 - - - -
Interest and Rents 8,195 9,367 12,920 9,920 9,920 9,920
Contract Payments 12,925 14,962 16,000 16,000 16,000 16,000
Proceeds from Sale of Assets - - 900,000 200,000 200,000 200,000
Total Resources 19,593 25,444 928,920 225,920 225,920 225,920
Requirements/Expenditures
Materials and Services 18,643 25,421 928,920 225,920 225,920 225,920
Total Requirements/Expenditures 18,643 25,421 928,920 225,920 225,920 225,920
Bethlehem Inn (128)
Resources
Beginning Net Working Capital (2,689,172) (2,722,510) (2,711,235) (2,710,000) (2,710,000) (2,710,000)
Interest and Rents (33,338) 5,929 9,408 24,408 24,408 24,408
Non-Operational Revenue - - 2,801,827 100,592 100,592 100,592
Transfers In - - - 2,710,000 2,710,000 2,710,000
Total Resources (2,722,510) (2,716,581) 100,000 125,000 125,000 125,000
Requirements/Expenditures
Debt Service - Interest --100,000 125,000 125,000 125,000
Total Debt Service -- 100,000 125,000 125,000 125,000
Total Requirements/Expenditures -- 100,000 125,000 125,000 125,000
Humane Society of Redmond (129)
Resources
Interest and Rents 51,622 3,942 ----
Contract Payments 409,434 196,058 800,000 750,000 750,000 750,000
Bond and Loan Proceeds 59,790 52,210 100,000 45,000 45,000 45,000
Total Resources 520,846 252,210 900,000 795,000 795,000 795,000
Requirements/Expenditures
Materials and Services 59,790 52,210 100,000 45,000 45,000 45,000
Debt Service - Principal 461,056 200,000 800,000 750,000 750,000 750,000
Total Debt Service 461,056 200,000 800,000 750,000 750,000 750,000
Total Requirements/Expenditures 520,846 252,210 900,000 795,000 795,000 795,000
Park Acquisition and Development (130)
Resources
Beginning Net Working Capital 26,343 9,619 - 25,100 25,100 25,100
State Payments/Shared Revenue 208,411 194,650 200,000 200,000 200,000 200,000
Interest and Rents 165 108 100 ---
Total Resources 234,919 204,377 200,100 225,100 225,100 225,100
Requirements/Expenditures
Materials and Services 25,300 45,375 60,000 45,000 45,000 45,000
Capital Outlay --100 100 100 100
Transfers Out 200,000 135,333 140,000 180,000 180,000 180,000
Total Requirements/Expenditures 225,300 180,708 200,100 225,100 225,100 225,100
Page 380
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Park Development Fees (132)
Resources
Beginning Net Working Capital 135,422 119,423 120,000 124,000 124,000 124,000
Licenses & Permits 4,550 1,050 5,000 5,000 5,000 5,000
Interest and Rents 1,638 810 700 1,000 1,000 1,000
Total Resources 141,610 121,283 125,700 130,000 130,000 130,000
Requirements/Expenditures
Materials and Services 22,187 1,846 125,600 129,900 129,900 129,900
Capital Outlay --100 100 100 100
Total Requirements/Expenditures 22,187 1,846 125,700 130,000 130,000 130,000
PERS Reserve (135)
Resources
Beginning Net Working Capital 10,628,344 12,481,624 12,925,000 11,390,000 11,390,000 11,390,000
Interest and Rents 140,164 85,386 60,000 75,000 75,000 75,000
Interfund Payments 1,713,966 979,588 ----
Total Resources 12,482,474 13,546,598 12,985,000 11,465,000 11,465,000 11,465,000
Requirements/Expenditures
Personnel Services -- 1,800,000 1,800,000 1,800,000 1,800,000
Materials and Services 850 850 1,000 1,000 1,000 1,000
Transfers Out - 610,000 100 ---
Reserve for Future Expenditures -- 11,183,900 9,664,000 9,664,000 9,664,000
Total Requirements/Expenditures 850 610,850 12,985,000 11,465,000 11,465,000 11,465,000
Project Development and Debt Reserve (140)
Resources
Beginning Net Working Capital 3,668,240 2,842,791 3,375,000 2,953,581 2,953,581 2,953,581
Interest and Rents 225,720 199,670 190,000 134,524 134,524 134,524
Contract Payments 49,990 54,182 50,000 50,000 50,000 50,000
Transfers In 300,000 2,371,367 500,000 300,000 300,000 300,000
Bond and Loan Proceeds --- 1,700,000 1,700,000 1,700,000
Total Resources 4,243,950 5,468,010 4,115,000 5,138,105 5,138,105 5,138,105
Requirements/Expenditures
Materials and Services 37,935 43,694 50,800 101,927 101,927 101,927
Capital Outlay - 1,402,013 1,000,000 1,000,000 1,000,000 1,000,000
Transfers Out 1,363,224 1,034,328 1,036,302 2,597,491 2,597,491 2,597,491
Reserve for Future Expenditures -- 2,027,898 1,438,687 1,438,687 1,438,687
Total Requirements/Expenditures 1,401,159 2,480,035 4,115,000 5,138,105 5,138,105 5,138,105
Page 381
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
General County Projects (142)
Resources
Beginning Net Working Capital 835,694 1,407,183 2,860,000 1,400,000 1,400,000 1,400,000
Taxes, Property 666,759 670,967 624,672 643,000 643,000 643,000
Federal Grants - 119,310 - - - -
Interest and Rents 33,676 12,615 15,000 6,000 6,000 6,000
Non-Operational Revenue - 13,601 - - - -
Interfund Payments 484,060 462,457 457,347 460,551 460,551 460,551
Transfers In 255,000 1,635,000 953,279 341,478 341,478 341,478
Total Resources 2,275,189 4,321,133 4,910,298 2,851,029 2,851,029 2,851,029
Requirements/Expenditures
Materials and Services 200,756 524,973 608,973 507,530 512,201 512,201
Capital Outlay 25,000 183,722 60,000 100 100 100
Transfers Out 642,250 2,247,211 1,134,118 733,692 733,692 733,692
Contingency - - 3,107,207 1,609,707 1,605,036 1,605,036
Total Requirements/Expenditures 868,006 2,955,906 4,910,298 2,851,029 2,851,029 2,851,029
General Capital Reserve (143)
Resources
Beginning Net Working Capital 1,072,805 1,086,105 1,090,000 1,711,000 1,711,000 1,711,000
Interest and Rents 13,300 7,974 4,500 5,000 5,000 5,000
Transfers In - 606,000 - 300,000 166,381 166,381
Total Resources 1,086,105 1,700,079 1,094,500 2,016,000 1,882,381 1,882,381
Requirements/Expenditures
Materials and Services - - 100 100 100 100
Capital Outlay - - 500,000 500,000 500,000 500,000
Transfers Out - - - 1,160,000 1,160,000 1,160,000
Reserve for Future Expenditures - - 594,400 355,900 222,281 222,281
Total Requirements/Expenditures - - 1,094,500 2,016,000 1,882,381 1,882,381
County School (145)
Resources
Beginning Net Working Capital 46 200 - - - -
Federal Payments 827,436 745,697 437,054 138,000 138,000 138,000
State Payments/Shared Revenue 250,843 233,877 252,500 257,750 257,750 257,750
Interest and Rents 644 243 250 250 250 250
Total Resources 1,078,969 980,017 689,804 396,000 396,000 396,000
Requirements/Expenditures
Materials and Services 1,078,769 979,980 689,804 396,000 396,000 396,000
Total Requirements/Expenditures 1,078,769 979,980 689,804 396,000 396,000 396,000
Page 382
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Special Transportation (150)
Resources
Beginning Net Working Capital 26,369 26,992 17,503 15,000 15,000 15,000
State Grants 456,412 621,144 338,062 500,000 500,000 500,000
Interest and Rents 1,507 1,640 - - - -
Total Resources 484,288 649,776 355,565 515,000 515,000 515,000
Requirements/Expenditures
Materials and Services 457,296 632,273 355,465 514,900 514,900 514,900
Capital Outlay - - 100 100 100 100
Total Requirements/Expenditures 457,296 632,273 355,565 515,000 515,000 515,000
Taylor Grazing (155)
Resources
Beginning Net Working Capital 9,444 8,915 5,000 16,000 16,000 16,000
State Payments/Shared Revenue 3,058 3,355 3,200 4,000 4,000 4,000
Interest and Rents 122 67 75 100 100 100
Total Resources 12,624 12,337 8,275 20,100 20,100 20,100
Requirements/Expenditures
Materials and Services 3,709 - 8,275 20,100 20,100 20,100
Total Requirements/Expenditures 3,709 - 8,275 20,100 20,100 20,100
Transient Room Tax (160)
Resources
Beginning Net Working Capital 1,332 1,696 - - - -
Taxes, Business 2,536,832 2,690,629 2,625,621 2,625,621 2,625,621 2,625,621
Interest and Rents 5,956 3,107 1,500 1,500 1,500 1,500
Total Resources 2,544,120 2,695,432 2,627,121 2,627,121 2,627,121 2,627,121
Requirements/Expenditures
Personnel Services 3,440 3,733 6,000 6,000 6,000 6,000
Materials and Services 2,516,219 2,661,218 2,874,377 2,595,377 2,595,377 2,595,377
Transfers Out 22,765 24,873 25,744 25,744 25,744 25,744
Total Requirements/Expenditures 2,542,424 2,689,824 2,906,121 2,627,121 2,627,121 2,627,121
Video Lottery (165)
Resources
Beginning Net Working Capital 3,394 37,226 75,000 100,000 100,000 100,000
State Payments/Shared Revenue 484,812 510,732 500,000 600,000 600,000 600,000
Interest and Rents - 772 1,000 750 750 750
Transfers In 30,000 119,350 89,350 89,350 89,350 89,350
Total Resources 518,206 668,080 665,350 790,100 790,100 790,100
Requirements/Expenditures
Personnel Services 8,274 8,963 11,059 10,568 10,589 10,589
Materials and Services 472,706 561,386 688,888 668,402 668,255 668,255
Capital Outlay - - 100 100 100 100
Transfers Out - - - 47,333 47,333 47,333
Contingency - - - 63,697 63,823 63,823
Total Requirements/Expenditures 480,980 570,349 700,047 790,100 790,100 790,100
Page 383
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Welcome Center (170)
Resources
Beginning Net Working Capital 439 965 - - - -
Taxes, Business 422,805 448,438 437,603 437,603 437,603 437,603
Interest and Rents 914 748 500 500 500 500
Total Resources 424,158 450,151 438,103 438,103 438,103 438,103
Requirements/Expenditures
Personnel Services 565 622 1,000 1,000 1,000 1,000
Materials and Services 342,628 368,538 400,303 354,303 354,303 354,303
Transfers Out 80,000 80,000 82,800 82,800 82,800 82,800
Total Requirements/Expenditures 423,193 449,160 484,103 438,103 438,103 438,103
Property Management Operations (200)
Resources
Beginning Net Working Capital 59,862 44,579 22,000 7,700 7,700 7,700
Charges for Services 22 512 - - - -
Interest and Rents 5,001 2,235 300 - - -
Total Resources 64,885 47,326 22,300 7,700 7,700 7,700
Requirements/Expenditures
Materials and Services 20,306 21,625 22,200 3,487 3,486 3,486
Capital Outlay - - 100 100 100 100
Contingency - - - 4,113 4,114 4,114
Total Requirements/Expenditures 20,306 21,625 22,300 7,700 7,700 7,700
Foreclosed Land Sales (205)
Resources
Beginning Net Working Capital 128,427 115,900 188,000 92,000 92,000 92,000
Charges for Services 68,595 151,207 - - - -
Interest and Rents 1,148 564 1,000 1,000 1,000 1,000
Total Resources 198,170 267,671 189,000 93,000 93,000 93,000
Requirements/Expenditures
Materials and Services 82,270 72,898 110,320 92,900 92,900 92,900
Capital Outlay - - 100 100 100 100
Contingency - - 78,580 - - -
Total Requirements/Expenditures 82,270 72,898 189,000 93,000 93,000 93,000
Liquor Enforcement (208)
Resources
Beginning Net Working Capital 21,889 14,708 4,500 25,124 25,124 25,124
Fines, Forfeitures and/or Assessments 32,929 26,911 25,000 25,000 25,000 25,000
Interest and Rents 266 103 100 100 100 100
Total Resources 55,084 41,722 29,600 50,224 50,224 50,224
Requirements/Expenditures
Materials and Services 376 182 133 448 444 444
Transfers Out 40,000 30,000 20,000 20,000 20,000 20,000
Contingency - - 9,467 29,776 29,780 29,780
Total Requirements/Expenditures 40,376 30,182 29,600 50,224 50,224 50,224
Page 384
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Victims' Assistance Program (212)
Resources
Beginning Net Working Capital 82,798 87,396 102,236 90,654 90,654 90,654
Federal Grants 43,829 43,831 43,829 43,829 43,829 43,829
State Payments/Shared Revenue 82,015 83,467 82,015 83,364 83,364 83,364
Charges for Services 27,327 23,781 25,200 40,000 40,000 40,000
Fines, Forfeitures and/or Assessments 9,245 5,488 8,500 2,500 2,500 2,500
Interest and Rents 879 478 500 500 500 500
Transfers In 148,775 138,775 124,424 125,056 125,056 125,056
Total Resources 394,868 383,216 386,704 385,903 385,903 385,903
Requirements/Expenditures
Personnel Services 287,222 256,611 301,658 313,238 314,035 314,035
Materials and Services 20,250 21,344 29,317 32,419 32,351 32,351
Capital Outlay - - 100 100 100 100
Contingency - - 55,629 40,146 39,417 39,417
Total Requirements/Expenditures 307,472 277,955 386,704 385,903 385,903 385,903
Law Library (215)
Resources
Beginning Net Working Capital 163,655 254,383 224,383 400,000 400,000 400,000
State Payments/Shared Revenue 240,958 260,675 200,000 200,000 200,000 200,000
Charges for Services 151 96 150 - - -
Interest and Rents 2,605 2,206 1,800 2,500 2,500 2,500
Total Resources 407,369 517,360 426,333 602,500 602,500 602,500
Requirements/Expenditures
Personnel Services 47,280 51,120 51,306 53,005 53,113 53,113
Materials and Services 105,706 104,787 114,314 118,849 118,789 118,789
Capital Outlay - - 100 100 100 100
Contingency - - 260,613 430,546 430,498 430,498
Total Requirements/Expenditures 152,986 155,907 426,333 602,500 602,500 602,500
County Clerk Records (218)
Resources
Beginning Net Working Capital 294,999 306,814 340,139 310,600 310,600 310,600
Charges for Services 99,753 106,461 99,000 92,000 92,000 92,000
Interest and Rents 3,394 2,052 1,850 1,750 1,750 1,750
Total Resources 398,146 415,327 440,989 404,350 404,350 404,350
Requirements/Expenditures
Materials and Services 79,785 82,212 235,512 229,458 229,379 229,379
Capital Outlay 11,547 - 100 5,000 5,000 5,000
Contingency - - 205,377 169,892 169,971 169,971
Total Requirements/Expenditures 91,332 82,212 440,989 404,350 404,350 404,350
Page 385
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Children and Families Commission (220)
Resources
Beginning Net Working Capital 668,626 635,340 467,111 511,994 511,994 511,994
Federal Grants 713,538 879,525 691,799 520,872 520,872 520,872
State Grants 813,370 817,072 881,541 687,869 687,869 687,869
Local Government Payments 7,849 - - - - -
Charges for Services 4,871 4,114 8,000 8,000 8,000 8,000
Fines, Forfeitures and/or Assessments 77,623 86,101 78,000 79,485 79,485 79,485
Interest and Rents 9,005 5,044 5,000 1,000 1,000 1,000
Non-Operational Revenue 4,000 4,357 - 2,000 2,000 2,000
Interfund Payments 266,250 182,350 120,875 320,874 320,874 320,874
Transfers In 284,333 309,333 272,960 275,984 275,984 275,984
Total Resources 2,849,465 2,923,236 2,525,286 2,408,078 2,408,078 2,408,078
Requirements/Expenditures
Personnel Services 528,679 544,038 605,119 645,869 647,474 647,474
Materials and Services 1,685,446 1,823,055 1,686,979 1,476,233 1,475,997 1,475,997
Capital Outlay - - 100 100 100 100
Contingency - - 233,088 285,876 284,507 284,507
Total Requirements/Expenditures 2,214,125 2,367,093 2,525,286 2,408,078 2,408,078 2,408,078
Community Justice-Juvenile (230)
Resources
Beginning Net Working Capital 1,200,041 1,039,997 1,101,374 1,010,415 1,010,415 1,010,415
Federal Grants 53,490 15,527 10,000 6,000 6,000 6,000
State Grants 56,535 56,313 50,000 50,000 50,000 50,000
State Payments/Shared Revenue 346,055 301,558 257,498 409,347 409,347 409,347
Charges for Services 219,222 187,463 158,690 182,350 182,350 182,350
Fines, Forfeitures and/or Assessments 400 295 300 1,000 1,000 1,000
Interest and Rents 18,179 10,410 9,900 9,200 9,200 9,200
Non-Operational Revenue 2,084 1,697 500 500 500 500
Interfund Payments 83,055 120,096 180,128 145,661 145,661 145,661
Transfers In 5,543,186 5,543,186 5,321,459 5,344,523 5,344,523 5,344,523
Total Resources 7,522,247 7,276,542 7,089,849 7,158,996 7,158,996 7,158,996
Requirements/Expenditures
Personnel Services 5,149,279 4,893,897 5,109,069 5,280,230 5,075,017 5,075,017
Materials and Services 1,332,971 1,283,635 1,219,733 1,196,468 1,193,960 1,193,960
Capital Outlay - - 40,100 100 100 100
Transfers Out - - 50,400 50,400 50,400 50,400
Contingency - - 670,547 631,798 839,519 839,519
Total Requirements/Expenditures 6,482,250 6,177,532 7,089,849 7,158,996 7,158,996 7,158,996
Page 386
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Sheriff's Asset Forfeiture (235)
Resources
Beginning Net Working Capital 24,564 24,478 25,000 25,000 25,000 25,000
Fines, Forfeitures and/or Assessments - 1,292 5,000 7,500 7,500 7,500
Interest and Rents 302 168 100 100 100 100
Total Resources 24,866 25,938 30,100 32,600 32,600 32,600
Requirements/Expenditures
Materials and Services 388 383 30,000 32,500 32,500 32,500
Capital Outlay - - 100 100 100 100
Total Requirements/Expenditures 388 383 30,100 32,600 32,600 32,600
Court Facilities (240)
Resources
Beginning Net Working Capital 27,091 5,213 - 46,000 46,000 46,000
Fines, Forfeitures and/or Assessments 100,901 97,428 91,000 197,689 197,689 197,689
Interest and Rents 123 2 - - - -
Total Resources 128,115 102,643 91,000 243,689 243,689 243,689
Requirements/Expenditures
Materials and Services 122,902 96,200 91,000 243,689 243,689 243,689
Total Requirements/Expenditures 122,902 96,200 91,000 243,689 243,689 243,689
Deschutes County Communication System (245)
Resources
Beginning Net Working Capital 116,204 87,394 100,000 128,124 128,124 128,124
Federal Grants 20,500 - - - - -
Charges for Services 237,838 223,345 202,504 176,239 176,239 176,239
Interest and Rents 4,256 2,422 3,100 2,000 2,000 2,000
Interfund Payments 321,125 356,206 372,329 428,691 428,691 428,691
Total Resources 699,923 669,367 677,933 735,054 735,054 735,054
Requirements/Expenditures
Personnel Services 86,420 88,617 95,861 129,808 129,993 129,993
Materials and Services 329,347 290,981 319,322 305,159 305,413 305,413
Capital Outlay 39,996 - 25,647 14,000 14,000 14,000
Transfers Out 156,766 156,678 156,734 152,399 152,399 152,399
Contingency - - 80,369 133,688 133,249 133,249
Total Requirements/Expenditures 612,529 536,276 677,933 735,054 735,054 735,054
Page 387
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Sheriff's Office (255)
Resources
Beginning Net Working Capital 183,677 207,689 ----
Local Government Payments 27,887,662 29,404,710 36,533,516 37,003,318 37,003,318 37,003,318
Interest and Rents 24,013 -----
Total Resources 28,095,352 29,612,399 36,533,516 37,003,318 37,003,318 37,003,318
Requirements/Expenditures
Personnel Services 21,453,078 23,010,246 25,347,627 25,320,234 25,373,792 25,373,792
Materials and Services 5,295,070 5,220,790 5,934,576 5,450,206 5,442,573 5,442,573
Capital Outlay 649,515 1,181,363 664,823 462,158 462,158 462,158
Transfers Out 490,000 200,000 200,000 ---
Contingency -- 4,386,490 5,770,720 5,724,795 5,724,795
Total Requirements/Expenditures 27,887,663 29,612,399 36,533,516 37,003,318 37,003,318 37,003,318
Communications System Reserve (256)
Resources
Local Government Payments --- 200,000 200,000 200,000
Interest and Rents --- 1,000 1,000 1,000
Total Resources --- 201,000 201,000 201,000
Requirements/Expenditures
Reserve for Future Expenditures --- 201,000 201,000 201,000
Total Requirements/Expenditures --- 201,000 201,000 201,000
Public Health (259)
Resources
Beginning Net Working Capital 1,120,355 1,615,306 1,596,918 1,336,051 1,336,051 1,336,051
Federal Grants --- 200,000 200,000 200,000
Federal Payments 346 147 600 1,000 1,000 1,000
State Grants 2,440,599 2,729,387 2,734,751 2,654,777 2,654,777 2,654,777
State Payments/Shared Revenue 1,318,677 1,476,203 1,268,679 1,279,570 1,279,570 1,279,570
Local Government Payments 35,367 131,770 45,000 169,920 169,920 169,920
Charges for Services 412,390 1,203,911 1,187,117 1,249,550 1,249,550 1,249,550
Fines, Forfeitures and/or Assessments -60 ----
Interest and Rents 16,221 11,213 12,000 12,000 12,000 12,000
Non-Operational Revenue 13,104 11,161 26,030 5,300 5,300 5,300
Interfund Payments 136,674 133,614 213,443 159,429 159,429 159,429
Transfers In 2,342,765 2,452,700 2,412,865 2,465,753 2,474,593 2,474,593
Total Resources 7,836,498 9,765,472 9,497,403 9,533,350 9,542,190 9,542,190
Requirements/Expenditures
Personnel Services 4,265,820 5,778,720 6,190,732 6,336,717 6,363,560 6,363,560
Materials and Services 1,778,959 2,129,190 2,098,694 1,916,869 1,917,220 1,917,220
Capital Outlay 26,413 5,432 131,500 65,000 65,000 65,000
Transfers Out 150,000 150,000 286,000 157,200 157,200 157,200
Contingency -- 790,477 1,057,564 1,039,210 1,039,210
Total Requirements/Expenditures 6,221,192 8,063,342 9,497,403 9,533,350 9,542,190 9,542,190
Page 388
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
HealthyStart Prenatal (260)
Resources
Beginning Net Working Capital 528,973 568,715 383,829 338,701 338,701 338,701
State Grants 20,018 21,100 21,100 15,995 15,995 15,995
State Payments/Shared Revenue 292,971 137,543 119,000 - - -
Local Government Payments 5,907 - - 4,000 4,000 4,000
Charges for Services 178,184 23,120 24,000 - - -
Interest and Rents 6,813 3,468 4,000 3,000 3,000 3,000
Non-Operational Revenue 611 125 400 - - -
Transfers In 67,812 - - - - -
Total Resources 1,101,289 754,071 552,329 361,696 361,696 361,696
Requirements/Expenditures
Personnel Services 132,057 180,635 123,054 58,434 58,583 58,583
Materials and Services 400,517 156,787 258,923 43,803 43,739 43,739
Contingency - - 170,352 259,459 259,374 259,374
Total Requirements/Expenditures 532,574 337,422 552,329 361,696 361,696 361,696
Public Health Department Reserve (261)
Resources
Beginning Net Working Capital 535,970 517,541 454,234 427,135 427,135 427,135
Interest and Rents 6,571 3,379 4,000 3,340 3,340 3,340
Total Resources 542,541 520,920 458,234 430,475 430,475 430,475
Requirements/Expenditures
Materials and Services - - 100 100 100 100
Capital Outlay - - 100 100 100 100
Transfers Out 25,000 67,123 30,000 60,136 60,136 60,136
Reserve for Future Expenditures - - 428,034 370,139 370,139 370,139
Total Requirements/Expenditures 25,000 67,123 458,234 430,475 430,475 430,475
OHP-Mental Health Services (270)
Resources
Beginning Net Working Capital 1,549,850 3,045,125 2,485,456 2,695,684 2,695,684 2,695,684
State Payments/Shared Revenue 4,433,419 4,271,152 3,829,689 5,082,528 5,082,528 5,082,528
Interest and Rents 26,519 17,652 18,000 16,275 16,275 16,275
Total Resources 6,009,788 7,333,929 6,333,145 7,794,487 7,794,487 7,794,487
Requirements/Expenditures
Materials and Services 2,964,663 4,241,094 4,469,626 6,356,559 6,356,152 6,356,152
Transfers Out - 668,252 387,473 524,039 524,039 524,039
Contingency - - 1,476,046 913,889 914,296 914,296
Total Requirements/Expenditures 2,964,663 4,909,346 6,333,145 7,794,487 7,794,487 7,794,487
Page 389
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Behavioral Health (275)
Resources
Beginning Net Working Capital 2,589,996 2,651,262 3,268,759 3,320,968 3,320,968 3,320,968
Licenses & Permits 134,731 148,791 138,600 166,545 166,545 166,545
Federal Grants 115,406 324,082 276,647 316,099 316,099 316,099
State Grants 5,442,339 6,812,432 6,964,202 7,730,599 7,730,599 7,730,599
State Payments/Shared Revenue 482,700 593,466 511,470 672,806 672,806 672,806
Local Government Payments 96,800 88,440 75,600 69,000 69,000 69,000
Charges for Services 186,698 124,221 129,507 88,482 88,482 88,482
Fines, Forfeitures and/or Assessments 13,129 31,818 ----
Interest and Rents 56,903 42,453 38,100 43,500 43,500 43,500
Non-Operational Revenue 7,000 -----
Interfund Payments 3,203,747 4,367,972 4,576,689 5,419,527 5,419,527 5,419,527
Transfers In 1,679,287 2,450,067 2,088,295 2,580,951 2,580,951 2,580,951
Total Resources 14,008,736 17,635,004 18,067,869 20,408,477 20,408,477 20,408,477
Requirements/Expenditures
Personnel Services 7,483,656 8,974,526 10,428,186 11,137,072 11,165,114 11,165,114
Materials and Services 3,723,818 5,163,813 5,805,749 6,597,161 6,594,235 6,594,235
Capital Outlay - 238,501 390,000 100 100 100
Transfers Out 150,000 150,000 286,000 204,000 204,000 204,000
Contingency -- 1,157,934 2,470,144 2,445,028 2,445,028
Total Requirements/Expenditures 11,357,474 14,526,840 18,067,869 20,408,477 20,408,477 20,408,477
Acute Care Services (276)
Resources
Beginning Net Working Capital 931,054 968,504 894,744 943,664 943,664 943,664
State Grants 1,395,715 1,395,715 1,381,481 1,380,031 1,380,031 1,380,031
Charges for Services 45,638 15,000 15,000 15,750 15,750 15,750
Interest and Rents 13,919 7,189 8,200 6,500 6,500 6,500
Total Resources 2,386,326 2,386,408 2,299,425 2,345,945 2,345,945 2,345,945
Requirements/Expenditures
Materials and Services 1,134,636 1,157,559 1,185,665 1,172,519 1,172,113 1,172,113
Transfers Out 283,186 365,657 252,515 264,631 264,631 264,631
Contingency -- 861,245 908,795 909,201 909,201
Total Requirements/Expenditures 1,417,822 1,523,216 2,299,425 2,345,945 2,345,945 2,345,945
OHP-Alcohol and Drug Services (280)
Resources
Beginning Net Working Capital 271,634 530,911 1,167,912 2,452,674 2,452,674 2,452,674
State Payments/Shared Revenue 702,746 1,349,788 1,040,000 1,650,337 1,650,337 1,650,337
Charges for Services 14,742 10,966 ----
Interest and Rents 5,331 5,785 5,000 10,000 10,000 10,000
Total Resources 994,453 1,897,450 2,212,912 4,113,011 4,113,011 4,113,011
Requirements/Expenditures
Materials and Services 383,599 367,531 310,246 1,292,219 1,291,536 1,291,536
Transfers Out 79,943 100,000 396,077 484,494 484,494 484,494
Contingency -- 1,506,589 2,336,298 2,336,981 2,336,981
Total Requirements/Expenditures 463,542 467,531 2,212,912 4,113,011 4,113,011 4,113,011
Page 390
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Code Abatement (290)
Resources
Beginning Net Working Capital 93,785 94,920 95,607 96,265 96,265 96,265
Interest and Rents 1,163 645 687 700 700 700
Total Resources 94,948 95,565 96,294 96,965 96,965 96,965
Requirements/Expenditures
Materials and Services 28 - 96,194 96,865 96,865 96,865
Transfers Out - - 100 100 100 100
Total Requirements/Expenditures 28 - 96,294 96,965 96,965 96,965
Community Development (295)
Resources
Beginning Net Working Capital 629,659 613,031 229,822 4,000 4,000 10,000
Federal Grants - 15,509 50,000 15,000 15,000 15,000
State Grants 112,320 124,341 42,500 2,000 2,000 2,000
Local Government Payments 124,685 147,810 160,200 111,600 111,600 111,600
Charges for Services 3,229,446 2,488,472 2,637,455 2,789,865 2,750,086 2,750,086
Fines, Forfeitures and/or Assessments 3,495 6,639 3,325 2,550 2,550 2,550
Interest and Rents 8,047 5,022 13,600 9,600 9,600 9,600
Interfund Payments 171,119 120,902 114,226 116,621 116,621 116,621
Transfers In 1,633,861 769,387 1,225,085 1,395,030 1,439,909 1,439,909
Proceeds from Sale of Assets 300 900 - - - -
Total Resources 5,912,932 4,292,013 4,476,213 4,446,266 4,451,366 4,457,366
Requirements/Expenditures
Personnel Services 3,881,861 2,863,193 2,917,101 2,993,566 2,999,877 2,999,877
Materials and Services 1,222,190 1,123,734 1,057,029 928,203 931,330 931,330
Capital Outlay - - 100 100 100 100
Transfers Out 195,850 173,310 173,885 179,155 179,155 179,155
Contingency - - 328,098 345,242 340,904 346,904
Total Requirements/Expenditures 5,299,901 4,160,237 4,476,213 4,446,266 4,451,366 4,457,366
CDD-Groundwater Partnership (296)
Resources
Beginning Net Working Capital 486,556 291,360 227,715 103,545 103,545 103,545
Interest and Rents 5,083 1,748 1,250 825 825 825
Non-Operational Revenue 25,000 - - - - -
Transfers In - - 300,000 300,000 300,000 300,000
Bond and Loan Proceeds - 40,000 - - - -
Total Resources 516,639 333,108 528,965 404,370 404,370 404,370
Requirements/Expenditures
Materials and Services 225,279 108,750 419,797 295,202 295,202 295,202
Debt Service - Principal - - 8,695 8,859 8,859 8,859
Debt Service - Interest -245 473 309 309 309
Total Debt Service -245 9,168 9,168 9,168 9,168
Contingency -- 100,000 100,000 100,000 100,000
Total Requirements/Expenditures 225,279 108,995 528,965 404,370 404,370 404,370
Page 391
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Newberry Neighborhood (297)
Resources
Beginning Net Working Capital 237,178 443,826 466,043 421,605 421,605 421,605
Interest and Rents 4,290 3,235 3,550 3,000 3,000 3,000
Contract Payments 245,100 49,807 20,000 20,000 20,000 20,000
Proceeds from Sale of Assets 18,765 30,193 100,000 100,000 100,000 100,000
Total Resources 505,333 527,061 589,593 544,605 544,605 544,605
Requirements/Expenditures
Materials and Services 400 - 100 100 100 100
Capital Outlay - - 100 100 100 100
Transfers Out 61,107 61,183 361,321 357,246 357,246 357,246
Contingency - - 85,000 102,763 102,763 102,763
Unappropriated Ending Fund Balance - - 143,072 84,396 84,396 84,396
Total Requirements/Expenditures 61,507 61,183 589,593 544,605 544,605 544,605
CDD Building Improvement Reserve (303)
Resources
Beginning Net Working Capital 113,698 - - - - -
Interest and Rents 1,036 - - - - -
Total Resources 114,734 - - - - -
Requirements/Expenditures
Transfers Out 114,734 - - - - -
Total Requirements/Expenditures 114,734 - - - - -
GIS Dedicated (305)
Resources
Beginning Net Working Capital 481,471 378,298 237,000 91,000 91,000 91,000
State Grants 78,027 51,158 48,500 31,374 31,374 31,374
State Payments/Shared Revenue 41,512 55,969 35,000 4,000 4,000 4,000
Charges for Services 281,213 304,498 297,000 280,500 280,500 280,500
Interest and Rents 5,714 2,254 1,500 500 500 500
Interfund Payments 48,732 51,012 51,416 45,820 45,820 45,820
Total Resources 936,669 843,189 670,416 453,194 453,194 453,194
Requirements/Expenditures
Personnel Services 381,229 406,894 409,971 328,153 328,761 328,761
Materials and Services 83,839 94,083 76,281 64,778 64,696 64,696
Capital Outlay - - 8,700 100 100 100
Transfers Out 93,303 102,164 97,496 - - -
Contingency - - 77,968 48,575 48,049 48,049
Unappropriated Ending Fund Balance - - - 11,588 11,588 11,588
Total Requirements/Expenditures 558,371 603,141 670,416 453,194 453,194 453,194
Page 392
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Road (325)
Resources
Beginning Net Working Capital 4,891,649 3,419,603 3,417,158 4,719,551 4,719,551 4,719,551
Licenses & Permits 693 1,155 ----
Federal Grants -- 20,000 7,000 7,000 7,000
Federal Payments 2,633,352 2,390,545 1,951,162 436,826 436,826 436,826
State Payments/Shared Revenue 7,782,520 9,043,510 11,840,041 11,332,333 11,332,333 11,332,333
Local Government Payments 654,792 809,788 645,000 395,000 395,000 395,000
Charges for Services 159,203 104,578 22,000 21,000 21,000 21,000
Interest and Rents 48,841 21,268 20,144 15,000 15,000 15,000
Non-Operational Revenue 26,794 2,434 ----
Interfund Payments 1,588,359 1,626,780 1,582,000 1,595,000 1,595,000 1,595,000
Transfers In 801,757 491,740 547,773 538,272 538,272 538,272
Proceeds from Sale of Assets 276,838 216,215 181,000 193,600 193,600 193,600
Total Resources 18,864,798 18,127,616 20,226,278 19,253,582 19,253,582 19,253,582
Requirements/Expenditures
Personnel Services 5,302,284 5,571,742 5,615,323 5,353,763 5,365,202 5,365,202
Materials and Services 8,430,344 8,647,537 10,755,112 9,442,300 9,438,662 9,438,662
Capital Outlay 1,312,567 91,179 1,236,691 2,037,300 2,037,300 2,037,300
Transfers Out 400,000 400,000 600,000 275,000 275,000 275,000
Contingency -- 2,019,152 2,145,219 2,137,418 2,137,418
Total Requirements/Expenditures 15,445,195 14,710,458 20,226,278 19,253,582 19,253,582 19,253,582
Natural Resource Protection (326)
Resources
Beginning Net Working Capital 94,678 94,638 33,305 49,346 49,346 49,346
Federal Grants 902,598 1,241,096 2,915,083 2,415,492 2,415,492 2,415,492
State Grants 15,771 20,671 6,242 ---
Charges for Services 50 - 12,000 ---
Interest and Rents -48 ----
Interfund Payments 123,504 115,612 150,000 100,000 100,000 100,000
Total Resources 1,136,601 1,472,065 3,116,630 2,564,838 2,564,838 2,564,838
Requirements/Expenditures
Personnel Services 96,741 106,422 129,777 196,720 197,125 197,125
Materials and Services 945,222 1,270,958 2,968,942 2,256,505 2,256,341 2,256,341
Contingency -- 17,911 111,613 111,372 111,372
Total Requirements/Expenditures 1,041,963 1,377,380 3,116,630 2,564,838 2,564,838 2,564,838
Federal Forest Title III (327)
Resources
Beginning Net Working Capital 536,991 577,576 413,717 219,220 219,220 219,220
Federal Payments 272,567 245,641 154,254 ---
Interest and Rents 7,508 3,965 2,000 1,000 1,000 1,000
Total Resources 817,066 827,182 569,971 220,220 220,220 220,220
Requirements/Expenditures
Materials and Services 239,490 431,482 360,000 190,000 190,000 190,000
Contingency -- 209,971 30,220 30,220 30,220
Total Requirements/Expenditures 239,490 431,482 569,971 220,220 220,220 220,220
Page 393
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Surveyor (328)
Resources
Beginning Net Working Capital 625 1,174 20,236 31,809 31,809 31,809
Licenses & Permits 12,380 33,575 30,000 17,400 17,400 17,400
Charges for Services 25,940 20,836 18,000 24,200 24,200 24,200
Interest and Rents 229 219 -400 400 400
Total Resources 39,174 55,804 68,236 73,809 73,809 73,809
Requirements/Expenditures
Materials and Services 38,000 35,000 30,000 40,000 40,000 40,000
Contingency -- 38,236 33,809 33,809 33,809
Total Requirements/Expenditures 38,000 35,000 68,236 73,809 73,809 73,809
Public Land Corner Preservation (329)
Resources
Beginning Net Working Capital 1,241,801 1,025,419 800,419 476,252 476,252 476,252
Charges for Services 443,241 418,826 437,000 400,000 400,000 400,000
Interest and Rents 17,846 8,309 8,000 5,000 5,000 5,000
Total Resources 1,702,888 1,452,554 1,245,419 881,252 881,252 881,252
Requirements/Expenditures
Materials and Services 677,469 653,754 700,000 650,000 650,000 650,000
Contingency -- 545,419 231,252 231,252 231,252
Total Requirements/Expenditures 677,469 653,754 1,245,419 881,252 881,252 881,252
Road Building and Equipment (330)
Resources
Beginning Net Working Capital 454,904 540,712 737,463 675,311 675,311 675,311
Interest and Rents 5,439 3,586 4,000 4,000 4,000 4,000
Transfers In 400,000 400,000 600,000 275,000 275,000 275,000
Total Resources 860,343 944,298 1,341,463 954,311 954,311 954,311
Requirements/Expenditures
Materials and Services 11,662 13,507 18,592 14,205 14,018 14,018
Capital Outlay 307,969 160,250 925,000 291,000 291,000 291,000
Contingency -- 397,871 649,106 649,293 649,293
Total Requirements/Expenditures 319,631 173,757 1,341,463 954,311 954,311 954,311
Road Improvement Reserve (335)
Resources
Beginning Net Working Capital 11,880 12,027 12,127 12,184 12,184 12,184
Charges for Services -- 10,000 10,000 10,000 10,000
Interest and Rents 147 82 200 100 100 100
Total Resources 12,027 12,109 22,327 22,284 22,284 22,284
Requirements/Expenditures
Transfers Out -- 12,000 12,000 12,000 12,000
Reserve for Future Expenditures -- 10,327 10,284 10,284 10,284
Total Requirements/Expenditures -- 22,327 22,284 22,284 22,284
Page 394
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Countywide Transportation SDC Imprvmnt (336)
Resources
Beginning Net Working Capital 85,457 212,239 214,358 455,790 455,790 455,790
Licenses & Permits 199,977 291,982 250,000 375,000 375,000 375,000
Interest and Rents 1,805 2,018 2,700 2,500 2,500 2,500
Contract Payments - 4,767 200 ---
Total Resources 287,239 511,006 467,258 833,290 833,290 833,290
Requirements/Expenditures
Transfers Out 75,000 200,000 250,000 250,000 250,000 250,000
Contingency -- 217,258 583,290 583,290 583,290
Total Requirements/Expenditures 75,000 200,000 467,258 833,290 833,290 833,290
Vehicle Maintenance and Replacement (340)
Resources
Beginning Net Working Capital 1,062,700 1,016,770 1,037,422 976,698 976,698 976,698
Charges for Services - 4,251 ----
Interest and Rents 13,464 7,487 8,000 8,000 8,000 8,000
Interfund Payments 232,389 239,073 ----
Transfers In -- 216,000 176,400 176,400 176,400
Proceeds from Sale of Assets 8,346 17,856 ----
Total Resources 1,316,899 1,285,437 1,261,422 1,161,098 1,161,098 1,161,098
Requirements/Expenditures
Materials and Services 80,515 74,528 92,600 90,900 90,900 90,900
Capital Outlay 219,614 128,511 250,000 250,000 250,000 250,000
Reserve for Future Expenditures -- 918,822 820,198 820,198 820,198
Total Requirements/Expenditures 300,129 203,039 1,261,422 1,161,098 1,161,098 1,161,098
Dog Control (350)
Resources
Beginning Net Working Capital 178,835 195,728 189,851 200,000 200,000 200,000
Licenses & Permits 169,882 181,372 185,000 191,500 191,500 191,500
Charges for Services 122 203 300 250 250 250
Fines, Forfeitures and/or Assessments 6,201 6,899 3,800 5,560 5,560 5,560
Interest and Rents 2,660 1,690 1,000 1,000 1,000 1,000
Non-Operational Revenue 2,398 2,952 2,000 2,500 2,500 2,500
Transfers In 137,669 175,000 119,796 105,512 105,512 105,512
Total Resources 497,767 563,844 501,747 506,322 506,322 506,322
Requirements/Expenditures
Personnel Services 57,693 61,621 66,366 69,054 69,240 69,240
Materials and Services 244,346 248,732 363,983 348,821 348,783 348,783
Contingency -- 46,398 63,447 63,299 63,299
Unappropriated Ending Fund Balance -- 25,000 25,000 25,000 25,000
Total Requirements/Expenditures 302,039 310,353 501,747 506,322 506,322 506,322
Page 395
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Adult Parole and Probation (355)
Resources
Beginning Net Working Capital 487,674 728,649 560,000 570,000 570,000 570,000
State Grants 217,350 217,350 217,350 219,240 219,240 219,240
State Payments/Shared Revenue 48,525 48,525 48,219 33,127 33,127 33,127
Other State Payments 2,961,989 2,781,694 2,855,659 2,748,556 2,748,556 2,748,556
Charges for Services 37,055 28,863 28,100 27,000 27,000 27,000
Fines, Forfeitures and/or Assessments 426,507 361,865 370,000 320,000 320,000 320,000
Interest and Rents 12,377 8,314 9,000 9,000 9,000 9,000
Interfund Payments 100,000 156,124 174,832 174,832 174,832 174,832
Transfers In 115,029 115,029 338,292 350,328 435,328 435,328
Proceeds from Sale of Assets -250 ----
Total Resources 4,406,506 4,446,663 4,601,452 4,452,083 4,537,083 4,537,083
Requirements/Expenditures
Personnel Services 2,871,561 2,973,970 3,168,688 3,207,878 3,069,918 3,069,918
Materials and Services 795,849 838,568 886,890 875,923 874,687 874,687
Capital Outlay 10,447 -100 100 100 100
Transfers Out -- 28,800 ---
Contingency -- 516,974 368,182 592,378 592,378
Total Requirements/Expenditures 3,677,857 3,812,538 4,601,452 4,452,083 4,537,083 4,537,083
Local Improvement District (430)
Resources
Beginning Net Working Capital 162,526 214,336 174,926 169,872 169,872 169,872
Fines, Forfeitures and/or Assessments 54,616 -----
Interest and Rents 12,195 1,346 1,400 1,000 1,000 1,000
Transfers In 2,533 - 68,700 ---
Total Resources 231,870 215,682 245,026 170,872 170,872 170,872
Requirements/Expenditures
Materials and Services 5,784 5,640 15,000 15,500 15,500 15,500
Capital Outlay --100 100 100 100
Transfers Out 11,750 35,483 20,000 20,000 20,000 20,000
Contingency -- 209,926 135,272 135,272 135,272
Total Requirements/Expenditures 17,534 41,123 245,026 170,872 170,872 170,872
Jail Project (456)
Resources
Beginning Net Working Capital (479,975)- 900,000 ---
Interest and Rents - 1,120 5,000 - 2,000 2,000
Transfers In - 162,000 -- 690,000 690,000
Bond and Loan Proceeds 1,204,245 600,000 ----
Total Resources 724,270 763,120 905,000 - 692,000 692,000
Requirements/Expenditures
Materials and Services 475,838 79,946 49,708 - 12,033 12,033
Capital Outlay 248,432 164,406 855,292 - 679,967 679,967
Total Requirements/Expenditures 724,270 244,352 905,000 - 692,000 692,000
Page 396
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Jamison Acquisition and Remodel (457)
Resources
Beginning Net Working Capital 572,361 578,012 600,000 590,000 590,000 590,000
Interest and Rents 7,088 3,913 5,000 2,000 - -
Transfers In - - - 100,000 - -
Total Resources 579,449 581,925 605,000 692,000 590,000 590,000
Requirements/Expenditures
Materials and Services 1,437 5,621 60,721 64,060 - -
Capital Outlay - - 199,279 627,940 - -
Transfers Out - - 345,000 - 590,000 590,000
Total Requirements/Expenditures 1,437 5,621 605,000 692,000 590,000 590,000
OSP Building Construction (458)
Resources
Beginning Net Working Capital 5,842,629 1,341,309 - - - -
Interest and Rents 57,641 8,181 - - - -
Total Resources 5,900,270 1,349,490 - - - -
Requirements/Expenditures
Materials and Services 342,313 (12,270) - - - -
Capital Outlay 4,216,648 (19,310) - - - -
Transfers Out - 1,381,070 - - - -
Total Requirements/Expenditures 4,558,961 1,349,490 - - - -
Secure Treatment Facility (459)
Resources
Beginning Net Working Capital 535 1,166,604 - - - -
State Grants 659,257 - - - - -
Interest and Rents 7,786 3,212 - - - -
Non-Operational Revenue 2,000 - - - - -
Transfers In 22,133 - - - - -
Bond and Loan Proceeds 1,315,162 - - - - -
Total Resources 2,006,873 1,169,816 - - - -
Requirements/Expenditures
Materials and Services 200,869 52,336 - - - -
Capital Outlay 639,400 1,007,396 - - - -
Transfers Out - 110,084 - - - -
Total Requirements/Expenditures 840,269 1,169,816 - - - -
Page 397
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
9-1-1 Building Construction (460)
Resources
Beginning Net Working Capital 3,048,327 798,358 - - - -
Federal Grants 338,641 142,780 - - - -
Interest and Rents 30,351 4,116 - - - -
Total Resources 3,417,319 945,254 - - - -
Requirements/Expenditures
Materials and Services 182,864 129,451 - - - -
Capital Outlay 2,436,097 632,040 - - - -
Transfers Out - 183,763 - - - -
Total Requirements/Expenditures 2,618,961 945,254 - - - -
North County Services Building (462)
Resources
Beginning Net Working Capital - - - 300,000 300,000 300,000
Interest and Rents - - - 10,000 10,000 10,000
Transfers In - - 600,000 100,000 100,000 100,000
Bond and Loan Proceeds - - - 3,500,000 3,500,000 3,500,000
Total Resources - - 600,000 3,910,000 3,910,000 3,910,000
Requirements/Expenditures
Materials and Services - - 401,663 296,639 296,487 296,487
Capital Outlay - - 198,337 3,300,000 3,300,000 3,300,000
Contingency - - - 313,361 313,513 313,513
Total Requirements/Expenditures - - 600,000 3,910,000 3,910,000 3,910,000
Campus Improvement Fund (463)
Resources
Beginning Net Working Capital - - 981,000 750,000 750,000 750,000
Interest and Rents - 380 4,500 5,000 5,000 5,000
Transfers In - 796,617 - - - -
Total Resources - 796,997 985,500 755,000 755,000 755,000
Requirements/Expenditures
Materials and Services - - 302,731 292,250 292,217 292,217
Capital Outlay - - 631,000 150,000 150,000 150,000
Contingency - - 51,769 312,750 312,783 312,783
Total Requirements/Expenditures - - 985,500 755,000 755,000 755,000
Sisters Health Clinic (464)
Resources
Federal Grants - - 500,000 500,000 500,000 500,000
Transfers In - - - 100,000 100,000 100,000
Total Resources - - 500,000 600,000 600,000 600,000
Requirements/Expenditures
Materials and Services - - 100,000 84,785 84,763 84,763
Capital Outlay - - 400,000 515,215 515,237 515,237
Total Requirements/Expenditures - - 500,000 600,000 600,000 600,000
Page 398
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
LID 2003 (522)
Resources
Beginning Net Working Capital 5,966 - - - - -
Fines, Forfeitures and/or Assessments 1,996 - - - - -
Interest and Rents 369 - - - - -
Total Resources 8,331 -----
Requirements/Expenditures
Debt Service - Principal 5,794 - - - - -
Debt Service - Interest 4 -----
Total Debt Service 5,798 -----
Transfers Out 2,533 -----
Total Requirements/Expenditures 8,331 -----
LID 2005 (523)
Resources
Beginning Net Working Capital 4,585 319 ----
Fines, Forfeitures and/or Assessments 23,689 12,429 68,000 ---
Interest and Rents 3,565 4,628 2,100 ---
Transfers In 11,750 35,483 20,000 ---
Total Resources 43,589 52,859 90,100 ---
Requirements/Expenditures
Debt Service - Principal 39,570 50,525 20,400 ---
Debt Service - Interest 3,700 2,046 1,000 ---
Total Debt Service 43,270 52,571 21,400 ---
Transfers Out -- 68,700 ---
Total Requirements/Expenditures 43,270 52,571 90,100 ---
LID 2007 (524)
Resources
Beginning Net Working Capital 5,747 27,173 ----
Fines, Forfeitures and/or Assessments 119,697 123,253 300,000 300,000 300,000 300,000
Interest and Rents 36,072 41,002 18,600 18,600 18,600 18,600
Transfers In --- 20,000 20,000 20,000
Total Resources 161,516 191,428 318,600 338,600 338,600 338,600
Requirements/Expenditures
Debt Service - Principal 100,726 146,750 250,000 270,000 270,000 270,000
Debt Service - Interest 33,617 28,274 26,783 20,323 20,323 20,323
Total Debt Service 134,343 175,024 276,783 290,323 290,323 290,323
Unappropriated Ending Fund Balance -- 41,817 48,277 48,277 48,277
Total Requirements/Expenditures 134,343 175,024 318,600 338,600 338,600 338,600
Page 399
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
LID 2009 (525)
Resources
Beginning Net Working Capital 119,544 7,415 - - - -
Fines, Forfeitures and/or Assessments 57,917 57,923 250,000 250,000 250,000 250,000
Interest and Rents 16,045 18,795 10,100 10,100 10,100 10,100
Total Resources 193,506 84,133 260,100 260,100 260,100 260,100
Requirements/Expenditures
Debt Service - Principal 152,900 66,050 225,000 225,000 225,000 225,000
Debt Service - Interest 33,191 17,551 15,900 12,375 12,375 12,375
Total Debt Service 186,091 83,601 240,900 237,375 237,375 237,375
Unappropriated Ending Fund Balance -- 19,200 22,725 22,725 22,725
Total Requirements/Expenditures 186,091 83,601 260,100 260,100 260,100 260,100
Full Faith & Credit, 2004 CDD Building (530)
Resources
Beginning Net Working Capital 16,219 16,004 15,590 13,000 13,000 13,000
Interest and Rents 285 101 100 100 100 100
Transfers In 177,660 173,310 173,885 179,155 179,155 179,155
Total Resources 194,164 189,415 189,575 192,255 192,255 192,255
Requirements/Expenditures
Materials and Services 500 500 500 500 500 500
Debt Service - Principal 145,000 145,000 150,000 160,000 160,000 160,000
Debt Service - Interest 32,660 28,310 23,885 19,155 19,155 19,155
Total Debt Service 177,660 173,310 173,885 179,155 179,155 179,155
Unappropriated Ending Fund Balance -- 15,190 12,600 12,600 12,600
Total Requirements/Expenditures 178,160 173,810 189,575 192,255 192,255 192,255
FF & C, 2003 / Refunding 2012 Multiple Bldgs (535)
Resources
Beginning Net Working Capital 60,991 63,806 52,180 45,000 45,000 45,000
Interest and Rents 672,899 688,952 633,586 632,315 632,315 632,315
Transfers In 937,836 915,486 966,593 867,517 867,517 867,517
Bond and Loan Proceeds -- 21,894,823 ---
Total Resources 1,671,726 1,668,244 23,547,182 1,544,832 1,544,832 1,544,832
Requirements/Expenditures
Materials and Services 1,000 1,000 373,817 1,000 1,000 1,000
Debt Service - Principal 623,631 644,072 21,303,180 882,710 882,710 882,710
Debt Service - Interest 983,289 964,575 1,830,811 628,709 628,709 628,709
Total Debt Service 1,606,920 1,608,647 23,133,991 1,511,419 1,511,419 1,511,419
Unappropriated Ending Fund Balance -- 39,374 32,413 32,413 32,413
Total Requirements/Expenditures 1,607,920 1,609,647 23,547,182 1,544,832 1,544,832 1,544,832
Page 400
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Full Faith & Credit, 2005 Remodel/Land (536)
Resources
Beginning Net Working Capital 3,687 3,936 3,496 3,600 3,600 3,600
Interest and Rents 248 82 100 100 100 100
Transfers In 252,276 251,220 252,464 253,356 253,356 253,356
Total Resources 256,211 255,238 256,060 257,056 257,056 257,056
Requirements/Expenditures
Materials and Services - - 500 500 500 500
Debt Service - Principal 144,985 147,774 153,350 158,926 158,926 158,926
Debt Service - Interest 107,290 103,446 99,114 94,430 94,430 94,430
Total Debt Service 252,275 251,219 252,464 253,356 253,356 253,356
Unappropriated Ending Fund Balance -- 3,096 3,200 3,200 3,200
Total Requirements/Expenditures 252,275 251,220 256,060 257,056 257,056 257,056
Full Faith & Credit, 2008 New OSP/9-1-1 Bldg (538)
Resources
Beginning Net Working Capital 153 236 69,000 300,000 300,000 300,000
Local Government Payments 254,196 255,166 280,791 251,417 251,417 251,417
Interest and Rents 83 446,817 465,868 469,357 469,357 469,357
Transfers In 263,803 393,763 ----
Total Resources 518,235 1,095,982 815,659 1,020,774 1,020,774 1,020,774
Requirements/Expenditures
Materials and Services -400 2,500 400 400 400
Debt Service - Principal 120,000 375,000 380,000 395,000 395,000 395,000
Debt Service - Interest 397,999 393,799 380,675 367,374 367,374 367,374
Total Debt Service 517,999 768,799 760,675 762,374 762,374 762,374
Unappropriated Ending Fund Balance -- 52,484 258,000 258,000 258,000
Total Requirements/Expenditures 517,999 769,199 815,659 1,020,774 1,020,774 1,020,774
Full Faith & Credit, 2009A Jamison (539)
Resources
Beginning Net Working Capital 263,427 309,939 167,000 121,000 121,000 121,000
Interest and Rents 294,139 5,568 500 500 500 500
Transfers In - 100,000 545,000 127,928 127,928 127,928
Total Resources 557,566 415,507 712,500 249,428 249,428 249,428
Requirements/Expenditures
Materials and Services 455 400 2,100 1,000 1,000 1,000
Debt Service - Principal 105,000 125,000 130,000 135,000 135,000 135,000
Debt Service - Interest 142,171 121,078 117,328 113,428 113,428 113,428
Total Debt Service 247,171 246,078 247,328 248,428 248,428 248,428
Unappropriated Ending Fund Balance -- 463,072 ---
Total Requirements/Expenditures 247,626 246,478 712,500 249,428 249,428 249,428
Page 401
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
FF&C Refund Series 2005 HHS/BJCC (540)
Resources
Beginning Net Working Capital 9,265 9,459 9,000 8,500 8,500 8,500
Interest and Rents 694 165 50 50 50 50
Transfers In 570,455 567,855 569,418 569,955 569,955 569,955
Total Resources 580,414 577,479 578,468 578,505 578,505 578,505
Requirements/Expenditures
Materials and Services 500 500 500 500 500 500
Debt Service - Principal 420,000 430,000 445,000 460,000 460,000 460,000
Debt Service - Interest 150,455 137,855 124,418 109,955 109,955 109,955
Total Debt Service 570,455 567,855 569,418 569,955 569,955 569,955
Unappropriated Ending Fund Balance -- 8,550 8,050 8,050 8,050
Total Requirements/Expenditures 570,955 568,355 578,468 578,505 578,505 578,505
Full Faith & Credit, 2010-STF (541)
Resources
Beginning Net Working Capital -- 103,375 168,000 168,000 168,000
Interest and Rents - 63,684 129,973 119,240 119,240 119,240
Transfers In - 110,084 ----
Total Resources - 173,768 233,348 287,240 287,240 287,240
Requirements/Expenditures
Materials and Services -418 1,000 1,000 1,000 1,000
Debt Service - Principal -- 50,000 55,000 55,000 55,000
Debt Service - Interest -42,387 41,422 40,372 40,372 40,372
Total Debt Service - 42,387 91,422 95,372 95,372 95,372
Unappropriated Ending Fund Balance -- 140,926 190,868 190,868 190,868
Total Requirements/Expenditures - 42,805 233,348 287,240 287,240 287,240
Full Faith & Credit, 2012 (542)
Resources
Interest and Rents --- 421,500 421,500 421,500
Total Resources --- 421,500 421,500 421,500
Requirements/Expenditures
Materials and Services --- 1,500 1,500 1,500
Debt Service - Principal --- 210,000 210,000 210,000
Debt Service - Interest ---210,000 210,000 210,000
Total Debt Service --- 420,000 420,000 420,000
Total Requirements/Expenditures --- 421,500 421,500 421,500
Jail Project Debt Service (556)
Resources
Proceeds from Sale of Assets -- 3,000,000 3,000,000 3,000,000 3,000,000
Total Resources -- 3,000,000 3,000,000 3,000,000 3,000,000
Requirements/Expenditures
Debt Service - Principal -- 2,500,000 2,500,000 2,500,000 2,500,000
Debt Service - Interest --500,000 500,000 500,000 500,000
Total Debt Service -- 3,000,000 3,000,000 3,000,000 3,000,000
Total Requirements/Expenditures -- 3,000,000 3,000,000 3,000,000 3,000,000
Page 402
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Public Safety 1998/2002 G.O. (560)
Resources
Beginning Net Working Capital 169,381 332,390 300,000 313,000 313,000 313,000
Taxes, Property 2,376,592 2,333,247 2,164,233 2,202,132 2,202,132 2,202,132
Interest and Rents 9,725 6,655 5,000 5,000 5,000 5,000
Total Resources 2,555,698 2,672,292 2,469,233 2,520,132 2,520,132 2,520,132
Requirements/Expenditures
Debt Service - Principal 1,820,000 1,950,000 2,075,000 2,210,000 2,210,000 2,210,000
Debt Service - Interest 403,308 317,235 244,233 160,132 160,132 160,132
Total Debt Service 2,223,308 2,267,235 2,319,233 2,370,132 2,370,132 2,370,132
Unappropriated Ending Fund Balance -- 150,000 150,000 150,000 150,000
Total Requirements/Expenditures 2,223,308 2,267,235 2,469,233 2,520,132 2,520,132 2,520,132
PERS Debt Service Series 2002/2004 (575)
Resources
Beginning Net Working Capital 155,600 119,887 94,000 87,000 87,000 87,000
Charges for Services 832,469 880,432 904,553 969,959 969,959 969,959
Interest and Rents 2,979 1,223 500 500 500 500
Transfers In - 610,000 100 ---
Total Resources 991,048 1,611,542 999,153 1,057,459 1,057,459 1,057,459
Requirements/Expenditures
Debt Service - Principal 109,538 750,574 162,854 196,897 196,897 196,897
Debt Service - Interest 761,623 753,158 742,199 773,562 773,562 773,562
Total Debt Service 871,161 1,503,732 905,053 970,459 970,459 970,459
Unappropriated Ending Fund Balance -- 94,100 87,000 87,000 87,000
Total Requirements/Expenditures 871,161 1,503,732 999,153 1,057,459 1,057,459 1,057,459
Fairgrounds Debt Service (590)
Resources
Beginning Net Working Capital 90,345 260,235 325,000 250,000 250,000 250,000
Taxes, Property 2,455,099 2,509,512 2,225,000 2,387,663 2,387,663 2,387,663
Interest and Rents 3,575 3,194 1,200 1,200 1,200 1,200
Total Resources 2,549,019 2,772,941 2,551,200 2,638,863 2,638,863 2,638,863
Requirements/Expenditures
Debt Service - Principal 1,575,000 1,725,000 1,880,000 2,035,000 2,035,000 2,035,000
Debt Service - Interest 713,784 646,050 571,200 503,863 503,863 503,863
Total Debt Service 2,288,784 2,371,050 2,451,200 2,538,863 2,538,863 2,538,863
Unappropriated Ending Fund Balance -- 100,000 100,000 100,000 100,000
Total Requirements/Expenditures 2,288,784 2,371,050 2,551,200 2,638,863 2,638,863 2,638,863
Page 403
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
RV Park (601)
Resources
Beginning Net Working Capital 2,431 (16,375) 10,000 - - -
Local Government Payments 500 4,000 4,000 ---
Charges for Services 3,701 3,593 2,793 2,339 2,339 2,339
Fines, Forfeitures and/or Assessments 3,644 -----
Interest and Rents 107,608 154,668 186,700 158,730 158,730 158,730
Transfers In 190,000 175,333 250,000 180,000 180,000 180,000
Total Resources 307,884 321,219 453,493 341,069 341,069 341,069
Requirements/Expenditures
Materials and Services 81,688 107,409 109,722 97,625 97,625 97,625
Debt Service - Principal 134,003 137,313 142,604 147,894 147,894 147,894
Debt Service - Interest 108,568 104,596 100,225 95,550 95,550 95,550
Total Debt Service 242,571 241,909 242,829 243,444 243,444 243,444
Contingency -- 100,942 ---
Total Requirements/Expenditures 324,259 349,318 453,493 341,069 341,069 341,069
Solid Waste (610)
Resources
Beginning Net Working Capital 466,325 318,001 1,092,508 700,513 700,513 700,513
State Grants 37,850 -----
Charges for Services 6,420,116 6,430,735 6,494,000 6,494,000 6,494,000 6,494,000
Interest and Rents 12,539 8,669 7,501 18,301 18,301 18,301
Non-Operational Revenue - 3,240 ----
Interfund Payments 5,952 -----
Proceeds from Sale of Assets 33,577 52,092 30,000 45,000 45,000 45,000
Bond and Loan Proceeds -- 5,192,734 ---
Total Resources 6,976,359 6,812,737 12,816,743 7,257,814 7,257,814 7,257,814
Requirements/Expenditures
Personnel Services 1,735,389 1,626,788 1,671,598 1,728,492 1,733,321 1,733,321
Materials and Services 3,192,740 2,653,410 3,086,472 2,988,753 2,989,313 2,989,313
Debt Service - Principal 428,870 445,986 5,357,856 526,678 526,678 526,678
Debt Service - Interest 539,895 524,080 717,691 420,035 420,035 420,035
Total Debt Service 968,765 970,066 6,075,547 946,713 946,713 946,713
Capital Outlay 52,897 129,042 202,000 83,000 83,000 83,000
Transfers Out 708,567 291,740 1,359,773 906,272 906,272 906,272
Contingency -- 421,353 604,584 599,195 599,195
Total Requirements/Expenditures 6,658,358 5,671,046 12,816,743 7,257,814 7,257,814 7,257,814
Page 404
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Landfill Closure (611)
Resources
Beginning Net Working Capital 4,304,012 1,589,371 989,418 911,158 911,158 911,158
Interest and Rents 44,688 10,067 5,000 5,000 5,000 5,000
Contract Payments 461,056 200,000 ----
Total Resources 4,809,756 1,799,438 994,418 916,158 916,158 916,158
Requirements/Expenditures
Materials and Services 1,499,942 115,137 101,000 176,000 176,000 176,000
Capital Outlay 1,720,443 725,043 1,000 400,000 400,000 400,000
Contingency --- 340,158 340,158 340,158
Reserve for Future Expenditures -- 892,418 ---
Total Requirements/Expenditures 3,220,385 840,180 994,418 916,158 916,158 916,158
Landfill Postclosure (612)
Resources
Beginning Net Working Capital 2,376,772 2,406,237 111,087 512,203 512,203 512,203
Interest and Rents 29,465 4,866 1,000 3,000 3,000 3,000
Transfers In -- 400,000 ---
Total Resources 2,406,237 2,411,103 512,087 515,203 515,203 515,203
Requirements/Expenditures
Materials and Services -- 1,000 1,000 1,000 1,000
Transfers Out - 2,300,000 ----
Reserve for Future Expenditures -- 511,087 514,203 514,203 514,203
Total Requirements/Expenditures - 2,300,000 512,087 515,203 515,203 515,203
Solid Waste Capital Projects (613)
Resources
Beginning Net Working Capital 1,479,305 1,080,619 1,001,284 1,279,463 1,279,463 1,279,463
Interest and Rents 16,462 9,481 5,000 5,000 5,000 5,000
Transfers In 2,000,000 2,300,000 500,000 630,000 630,000 630,000
Proceeds from Sale of Assets - 195,500 ----
Total Resources 3,495,767 3,585,600 1,506,284 1,914,463 1,914,463 1,914,463
Requirements/Expenditures
Materials and Services 244,243 108,951 234,176 40,699 40,624 40,624
Capital Outlay 2,170,905 2,449,823 650,000 1,650,000 1,650,000 1,650,000
Contingency -- 622,108 223,764 223,839 223,839
Total Requirements/Expenditures 2,415,148 2,558,774 1,506,284 1,914,463 1,914,463 1,914,463
Page 405
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Solid Waste Equipment Reserve (614)
Resources
Beginning Net Working Capital 757,169 755,465 749,956 101,429 101,429 101,429
Interest and Rents 9,327 5,106 2,000 2,000 2,000 2,000
Transfers In - - 250,000 - - -
Total Resources 766,496 760,571 1,001,956 103,429 103,429 103,429
Requirements/Expenditures
Materials and Services 11,031 10,709 13,352 211 5 5
Capital Outlay - - 950,000 100 100 100
Reserve for Future Expenditures - - 38,604 103,118 103,324 103,324
Total Requirements/Expenditures 11,031 10,709 1,001,956 103,429 103,429 103,429
Solid Waste Environmental Remediation (615)
Resources
Beginning Net Working Capital 2,049,262 74,667 76,000 - - -
Interest and Rents 25,405 508 - - - -
Total Resources 2,074,667 75,175 76,000 - - -
Requirements/Expenditures
Transfers Out 2,000,000 - 76,000 - - -
Total Requirements/Expenditures 2,000,000 - 76,000 - - -
Fair and Expo Center Capital Reserve (617)
Resources
Beginning Net Working Capital 652,446 335,194 600,000 650,082 650,082 650,082
Interest and Rents 6,681 3,024 3,000 3,000 3,000 3,000
Transfers In - 350,000 210,000 100,000 100,000 100,000
Total Resources 659,127 688,218 813,000 753,082 753,082 753,082
Requirements/Expenditures
Materials and Services - - 100 - - -
Capital Outlay 73,933 - 75,100 175,000 175,000 175,000
Transfers Out 250,000 48,000 100,000 - - -
Reserve for Future Expenditures - - 637,800 578,082 578,082 578,082
Total Requirements/Expenditures 323,933 48,000 813,000 753,082 753,082 753,082
Page 406
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Fair and Expo Center (618)
Resources
Beginning Net Working Capital 42,232 6,590 75,000 46,373 46,373 46,373
Charges for Services 389,396 616,142 611,807 611,978 611,978 611,978
Interest and Rents 306,358 379,511 427,500 379,941 379,941 379,941
Non-Operational Revenue 3,300 - - - - -
Interfund Payments 45,000 47,000 47,000 22,400 22,400 22,400
Transfers In 630,684 468,792 498,644 542,803 542,803 542,803
Bond and Loan Proceeds - - 86,546 - - -
Total Resources 1,416,970 1,518,035 1,746,497 1,603,495 1,603,495 1,603,495
Requirements/Expenditures
Personnel Services 774,532 862,123 846,018 829,781 831,882 831,882
Materials and Services 519,660 580,952 787,534 506,564 506,223 506,223
Debt Service - Principal 56,370 57,831 141,112 62,031 62,031 62,031
Debt Service - Interest 59,818 57,730 59,028 52,088 52,088 52,088
Total Debt Service 116,188 115,561 200,140 114,119 114,119 114,119
Capital Outlay --100 14,259 14,259 14,259
Transfers Out -- 10,000 ---
Contingency --- 138,772 137,012 137,012
Total Requirements/Expenditures 1,410,380 1,558,636 1,843,792 1,603,495 1,603,495 1,603,495
Deschutes County Fair (619)
Resources
Beginning Net Working Capital 1,968 (17,354) 6,000 31,716 31,716 31,716
State Payments/Shared Revenue 41,963 36,031 20,000 45,000 45,000 45,000
Charges for Services 594,254 742,978 777,274 807,604 807,604 807,604
Interest and Rents 129,213 160,361 167,000 187,400 187,400 187,400
Non-Operational Revenue 53,717 41,929 52,500 52,259 52,259 52,259
Transfers In 5,000 53,000 5,000 5,000 5,000 5,000
Total Resources 826,115 1,016,945 1,027,774 1,128,979 1,128,979 1,128,979
Requirements/Expenditures
Personnel Services 177,499 116,817 120,806 122,714 122,947 122,947
Materials and Services 585,970 673,687 733,068 707,229 707,029 707,029
Transfers Out 80,000 166,000 220,000 264,259 264,259 264,259
Contingency --- 34,777 34,744 34,744
Total Requirements/Expenditures 843,469 956,504 1,073,874 1,128,979 1,128,979 1,128,979
Page 407
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Building Services (620)
Resources
Beginning Net Working Capital 439,838 371,047 424,000 415,000 415,000 415,000
Federal Grants - 74,318 - - - -
Charges for Services 254,344 326,160 355,396 376,123 390,504 390,504
Interest and Rents 5,934 3,145 3,000 3,000 3,000 3,000
Non-Operational Revenue - 5,800 - - - -
Interfund Payments 1,745,275 1,991,229 2,001,229 2,158,122 2,158,122 2,158,122
Transfers In 186,844 251,925 33,705 - - -
Total Resources 2,632,235 3,023,624 2,817,330 2,952,245 2,966,626 2,966,626
Requirements/Expenditures
Personnel Services 1,510,151 1,661,094 1,726,075 1,792,810 1,798,055 1,798,055
Materials and Services 751,037 833,029 872,558 768,200 768,200 768,200
Capital Outlay - - 100 100 100 100
Transfers Out - - 39,600 39,600 39,600 39,600
Contingency - - 178,997 351,535 360,671 360,671
Total Requirements/Expenditures 2,261,188 2,494,123 2,817,330 2,952,245 2,966,626 2,966,626
Administrative Services (625)
Resources
Beginning Net Working Capital 117,586 70,480 183,000 140,000 140,000 140,000
Charges for Services 81 70 - - - -
Interest and Rents 1,680 1,039 - 500 500 500
Interfund Payments 692,041 881,738 881,738 929,885 929,885 929,885
Transfers In 40,000 172,000 197,117 40,000 40,000 40,000
Total Resources 851,388 1,125,327 1,261,855 1,110,385 1,110,385 1,110,385
Requirements/Expenditures
Personnel Services 640,355 851,124 1,001,269 860,311 861,810 861,810
Materials and Services 140,553 115,927 112,548 110,604 110,604 110,604
Capital Outlay - - 100 100 100 100
Transfers Out - - 3,600 3,600 3,600 3,600
Contingency - - 144,338 135,770 134,271 134,271
Total Requirements/Expenditures 780,908 967,051 1,261,855 1,110,385 1,110,385 1,110,385
Page 408
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Board of County Commissioners (628)
Resources
Beginning Net Working Capital 68,511 95,210 115,000 60,000 60,000 60,000
State Grants - 453 - - - -
Charges for Services 68 308 - - - -
Interest and Rents 1,263 712 500 500 500 500
Non-Operational Revenue - 1,000 - - - -
Interfund Payments 573,207 360,820 360,820 431,879 431,879 431,879
Transfers In - 90,000 5,801 - - -
Total Resources 643,049 548,503 482,121 492,379 492,379 492,379
Requirements/Expenditures
Personnel Services 488,305 330,612 338,744 340,572 344,119 344,119
Materials and Services 59,534 103,749 99,321 89,268 89,268 89,268
Capital Outlay - - 100 100 100 100
Contingency - - 43,956 62,439 58,892 58,892
Total Requirements/Expenditures 547,839 434,361 482,121 492,379 492,379 492,379
Finance (630)
Resources
Beginning Net Working Capital 777,692 573,333 603,000 540,000 540,000 540,000
Charges for Services 87,322 49,370 55,596 47,446 47,446 47,446
Interest and Rents 8,277 4,078 4,000 4,000 4,000 4,000
Interfund Payments 756,161 859,874 839,874 974,431 974,431 974,431
Transfers In - 363,000 16,154 - - -
Total Resources 1,629,452 1,849,655 1,518,624 1,565,877 1,565,877 1,565,877
Requirements/Expenditures
Personnel Services 833,369 851,907 905,131 1,050,597 1,052,792 1,052,792
Materials and Services 222,750 209,226 274,902 259,358 259,358 259,358
Capital Outlay -- 10,000 3,000 3,000 3,000
Contingency -- 328,591 252,922 250,727 250,727
Total Requirements/Expenditures 1,056,119 1,061,133 1,518,624 1,565,877 1,565,877 1,565,877
Legal (640)
Resources
Beginning Net Working Capital 102,125 128,128 148,500 150,000 150,000 150,000
Charges for Services 33,738 2,681 1,300 1,300 1,300 1,300
Interest and Rents 1,619 1,194 1,500 1,000 1,000 1,000
Interfund Payments 712,445 763,833 764,132 773,038 773,038 773,038
Transfers In - 43,500 10,809 ---
Total Resources 849,927 939,336 926,241 925,338 925,338 925,338
Requirements/Expenditures
Personnel Services 677,691 743,179 751,519 788,071 789,531 789,531
Materials and Services 44,108 41,235 52,142 37,203 37,203 37,203
Capital Outlay --100 100 100 100
Contingency -- 122,480 99,964 98,504 98,504
Total Requirements/Expenditures 721,799 784,414 926,241 925,338 925,338 925,338
Page 409
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Personnel (650)
Resources
Beginning Net Working Capital 423,562 351,450 305,500 290,000 290,000 290,000
Charges for Services 1,063 19,774 1,000 1,000 1,000 1,000
Interest and Rents 5,198 2,720 3,000 3,000 3,000 3,000
Interfund Payments 631,069 725,330 725,330 800,626 800,626 800,626
Transfers In - 15,500 12,463 ---
Total Resources 1,060,892 1,114,774 1,047,293 1,094,626 1,094,626 1,094,626
Requirements/Expenditures
Personnel Services 569,668 596,410 610,584 679,367 680,644 680,644
Materials and Services 139,774 157,714 307,409 302,369 302,369 302,369
Capital Outlay --100 100 100 100
Contingency -- 129,200 112,790 111,513 111,513
Total Requirements/Expenditures 709,442 754,124 1,047,293 1,094,626 1,094,626 1,094,626
Information Technology (660)
Resources
Beginning Net Working Capital 538,155 480,723 513,000 568,550 568,550 568,550
Local Government Payments 14,310 14,310 ----
Charges for Services 188 50 21,000 27,000 27,000 27,000
Interest and Rents 19,406 28,635 4,000 4,000 4,000 4,000
Interfund Payments 1,910,076 2,023,245 2,023,245 2,092,844 2,092,844 2,092,844
Transfers In 65,001 221,000 97,851 66,000 66,000 66,000
Total Resources 2,547,136 2,767,963 2,659,096 2,758,394 2,758,394 2,758,394
Requirements/Expenditures
Personnel Services 1,717,736 1,782,695 1,828,162 1,933,120 1,936,841 1,936,841
Materials and Services 348,677 334,615 518,085 523,156 523,156 523,156
Capital Outlay --100 100 100 100
Contingency -- 312,749 302,018 298,297 298,297
Total Requirements/Expenditures 2,066,413 2,117,310 2,659,096 2,758,394 2,758,394 2,758,394
Information Technology Reserve (661)
Resources
Beginning Net Working Capital 373,691 212,360 304,896 365,593 365,593 365,593
Interest and Rents 5,504 1,781 1,500 1,500 1,500 1,500
Non-Operational Revenue - 10,500 ----
Interfund Payments 234,000 366,817 234,000 234,000 234,000 234,000
Transfers In 90,000 -----
Total Resources 703,195 591,458 540,396 601,093 601,093 601,093
Requirements/Expenditures
Materials and Services 447,990 131,468 111,500 76,600 76,600 76,600
Capital Outlay 42,845 119,396 99,000 145,000 145,000 145,000
Reserve for Future Expenditures -- 329,896 379,493 379,493 379,493
Total Requirements/Expenditures 490,835 250,864 540,396 601,093 601,093 601,093
Page 410
Deschutes County, OREGON
Appendix J
Deschutes County All Funds with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Insurance (670)
Resources
Beginning Net Working Capital 2,669,291 2,374,540 2,100,000 2,000,000 2,000,000 2,000,000
Charges for Services 141,169 46,414 44,550 78,550 78,550 78,550
Interest and Rents 32,552 15,685 15,050 15,050 15,050 15,050
Interfund Payments 1,950,633 1,890,884 2,467,175 2,439,624 2,439,624 2,439,624
Transfers In -- 200,000 ---
Total Resources 4,793,645 4,327,523 4,826,775 4,533,224 4,533,224 4,533,224
Requirements/Expenditures
Personnel Services 272,148 291,027 294,357 307,200 307,896 307,896
Materials and Services 2,146,957 1,996,559 2,494,425 2,069,723 2,068,990 2,068,990
Capital Outlay --100 100 100 100
Transfers Out -- 7,200 7,200 7,200 7,200
Contingency -- 2,030,693 2,149,001 2,149,038 2,149,038
Total Requirements/Expenditures 2,419,105 2,287,586 4,826,775 4,533,224 4,533,224 4,533,224
Health Benefits Trust (675)
Resources
Beginning Net Working Capital 17,894,797 16,988,140 15,500,000 14,500,000 14,500,000 13,800,000
Federal Payments - 93,496 ----
Charges for Services 2,176,522 2,780,796 2,440,000 2,730,000 2,730,000 2,730,000
Interest and Rents 208,595 109,026 80,000 80,000 80,000 80,000
Interfund Payments 10,479,810 11,407,042 12,015,711 12,600,000 12,795,000 12,795,000
Total Resources 30,759,724 31,378,500 30,035,711 29,910,000 30,105,000 29,405,000
Requirements/Expenditures
Personnel Services 103,743 127,664 151,218 200,358 200,772 200,772
Materials and Services 13,667,841 15,312,779 17,899,070 16,906,202 16,906,632 16,906,632
Capital Outlay - 108,169 200 100 100 100
Contingency -- 11,985,223 12,803,340 12,997,496 12,297,496
Total Requirements/Expenditures 13,771,584 15,548,612 30,035,711 29,910,000 30,105,000 29,405,000
Page 411
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
General Fund
Transfers In
Sheriff (255)490,000 - - -
GIS Dedicated (305)93,303 102,164 97,496 -
General Fund Total 583,303 102,164 97,496 -
Transfers Out
Economic Development (105)- 200,000 96,833 -
Court Technology (111)- 32,000 32,000 32,000
Assessment & Taxation Reserve (114)- 187,000 100,000 -
Crime Prevention Services (115)267,413 - - -
Justice Court (123)599,287 481,450 499,952 579,636
General County Projects (142)255,000 1,635,000 953,279 341,478
General Capital Reserve (143)- 606,000 - 166,381
Video Lottery (165)30,000 119,350 89,350 89,350
Victims' Assistance (212)108,775 108,775 104,424 105,056
Children & Families Commission (220)284,333 309,333 272,960 275,984
Community Justice Juvenile (230)5,543,186 5,543,186 5,321,459 5,344,523
Public Health (259)/HealthyStart Prenatal (260)2,385,577 2,385,577 2,382,865 2,414,457
Behavioral Health (275)1,316,158 1,316,158 1,263,515 1,307,787
Community Development (295)1,519,127 769,387 1,344,985 1,350,232
Vehicle Maintenance & Replacement (340)- - 14,400 14,400
Dog Control (350)137,669 175,000 119,796 105,512
Adult Parole & Probation (355)115,029 115,029 338,292 435,328
Jail Project (456)- 62,000 - -
Debt Service-Jamison (539)- - - 127,928
RV Park (601)- 50,000 110,000 -
Fair & Expo Center Capital Reserve (617)- 350,000 200,000 100,000
Fair & Expo Center (618)197,919 197,919 170,000 170,000
Deschutes County Fair (619)5,000 5,000 5,000 5,000
Building Services (620)- 174,000 33,705 -
Administrative Services (625)40,000 172,000 197,117 40,000
Board of County Commissioners (628)- 90,000 5,801 -
Finance (630)- 363,000 16,154 -
Legal Counsel (640)- 43,500 10,809 -
Personnel (650)- 15,500 12,463 -
Information Technology (660)65,001 221,000 97,851 66,000
Information Technology Reserve (661)90,000 - - -
Insurance (670)- - 200,000 -
General Fund Total 12,959,474 15,727,164 13,993,010 13,071,052
Economic Development (105)
Transfers In
General Fund (001)- 200,000 96,833 -
Video Lottery (165)- - - 47,333
Economic Development Fund Total - 200,000 96,833 47,333
Court Technology (111)
Transfers In
General Fund (001)- 32,000 32,000 32,000
Assessment & Taxation Reserve (114)
Transfers In
General Fund (001)- 187,000 100,000 -
Transfers Out
Community Development (295)- - - 89,577
FY 2012 Budget FY 2013 AdoptedFY 2011 ActualFY 2010 Actual
Page 412
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Crime Prevention Services (115)
Transfers In
General Fund (001)267,413 - - -
Justice Court (123)
Transfers In
General Fund (001)599,287 481,450 499,952 579,636
Bethlehem Inn (128)
Transfers In
Project Development & Debt Reserve (140)- - - 1,650,000
General Capital Reserve (143)- - - 1,060,000
Bethlehem Inn Fund Total - - - 2,710,000
Park Acquisition & Development (130)
Transfers Out
Building Services (620)10,000 10,000 - -
RV Park (601)190,000 125,333 140,000 180,000
Park Acquisition & Development Fund Total 200,000 135,333 140,000 180,000
PERS Reserve (135)
Transfers Out
PERS Series 2002/2004 Debt Service (575)- 610,000 100 -
Project Development & Debt Reserve (140)
Transfers In
General County Projects (142)- 1,696,914 - -
Public Health (259)150,000 150,000 250,000 150,000
Behavioral Health (275)150,000 150,000 250,000 150,000
OSP Building - 374,453 - -
Project Dev & Debt Reserve Fund Total 300,000 2,371,367 500,000 300,000
Transfers Out
Bethlehem Inn (128)- - - 1,650,000
Full Faith & Credit, 2003 (535)383,500 383,500 383,500 293,858
Full Faith & Credit, 2005 (536)83,322 82,973 83,384 83,678
Full Faith & Credit, 2008 (538)263,803 - - -
HHS/BJCC Full Faith & Credit, 2005 (540)570,455 567,855 569,418 569,955
Building Services (620)62,144 - - -
Project Dev & Debt Reserve Fund Total 1,363,224 1,034,328 1,036,302 2,597,491
General County Projects (142)
Transfers In
General Fund (001)255,000 1,635,000 953,279 341,478
Transfers Out
Project Development & Debt Reserve (140)- 1,696,914 - -
Jail Project (456)- - - 100,000
Secure Treatment Facility (459)22,133 - - -
SIsters Health Clinic (464)- - - 100,000
Campus Improvement (463)- - 600,000 -
Full Faith & Credit, 2003 (535)336,463 314,125 365,038 364,014
Full Faith & Credit, 2005 (536)168,954 168,247 169,080 169,678
Building Services (620)114,700 67,925 - -
General County Projects Fund Total 642,250 2,247,211 1,134,118 733,692
General Capital Reserve (143)
Transfers In
General Fund (001)- 606,000 - 166,381
Transfers Out
Bethlehem Inn (128)- - - 1,060,000
North County Services Building (462)- - - 100,000
General Capital Reserve Fund Total - - - 1,160,000
FY 2010 Actual FY 2011 Actual FY 2012 Budget FY 2013 Adopted
Page 413
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transient Room Tax (160)
Transfers Out
Fair & Expo Center (618)22,765 24,873 25,744 25,744
Video Lottery (165)
Transfers In
General Fund (001)30,000 119,350 89,350 89,350
Transfers Out
Economic Development (105)- - - 47,333
Welcome Center (170)
Transfers Out
Fair & Expo Center (618)80,000 80,000 82,800 82,800
Liquor Enforcement (208)
Transfers Out
Victims' Assistance (212)40,000 30,000 20,000 20,000
Victims' Assistance (212)
Transfers In
General Fund (001)108,775 108,775 104,424 105,056
Liquor Enforcement (208)40,000 30,000 20,000 20,000
Victims' Assistance Fund Total 148,775 138,775 124,424 125,056
Children & Families Commission (220)
Transfers In
General Fund (001)284,333 309,333 272,960 275,984
Community Justice Juvenile (230)
Transfers In
General Fund (001)5,543,186 5,543,186 5,321,459 5,344,523
Transfers Out
Vehicle Maintenance & Replacement (340)- - 50,400 50,400
Deschutes County Communication System (245)
Transfers Out
Full Faith & Credit, 2003 (535)156,766 156,678 156,734 152,399
Sheriff's Office (255)
Transfers Out
General Fund (001)490,000 - - -
Jail Project (456)- 100,000 - -
Full Faith & Credit, 2009A Jamison (539)- 100,000 200,000 -
Sheriff's Office Fund Total 490,000 200,000 200,000 -
Public Health (259)/HealthyStart Prenatal (260)
Transfers In
General Fund (001)2,385,577 2,385,577 2,382,865 2,414,457
Public Health Reserve (261)25,000 67,123 30,000 60,136
Public Health Fund Total 2,410,577 2,452,700 2,412,865 2,474,593
Transfers Out
Project Development & Debt Reserve (140)150,000 150,000 250,000 150,000
Vehicle Maintenance & Replacement (340)- - 36,000 7,200
Public Health Fund Total 150,000 150,000 286,000 157,200
Public Health Reserve (261)
Transfers Out
Public Health (259)25,000 67,123 30,000 60,136
OHP Mental Health Services (270)
Transfers Out
Behavioral Health (275)- 668,252 387,473 524,039
FY 2010 Actual FY 2011 Actual FY 2012 Budget FY 2013 Adopted
Page 414
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Behavioral Health (275)
Transfers In
General Fund (001)1,316,158 1,316,158 1,263,515 1,307,787
OHP Mental Health Services (270)- 668,252 300,863 524,039
Acute Care Services (276)283,186 365,657 252,515 264,631
OHP-Alcohol/Drug Services (280)79,943 100,000 271,402 484,494
Behavioral Health Fund Total 1,679,287 2,450,067 2,088,295 2,580,951
Transfers Out
Project Development & Debt Reserve (140)150,000 150,000 250,000 150,000
Vehicle Maintenance & Replacement (340)- - 36,000 54,000
Behavioral Health Fund Total 150,000 150,000 286,000 204,000
Acute Care Services (276)
Transfers Out
Behavioral Health (275)283,186 365,657 252,515 264,631
OHP-Alcohol/Drug Services (280)
Transfers Out
Behavioral Health (275)79,943 100,000 396,077 484,494
Code Abatement (290)
Transfers Out
Community Development (295)- - 100 100
Community Development (295)
Transfers In
General Fund (001)1,519,127 769,387 1,224,985 1,350,232
A& T Reserve (114)- - - 89,577
Code Abatement (290)- - 100 100
CDD Building Improvement Reserve (303)114,734 - - -
Community Development Fund Total 1,633,861 769,387 1,225,085 1,439,909
Transfers Out
Road (325)18,190 - - -
CDD Building Full Faith & Credit, 2004 (530)177,660 173,310 173,885 179,155
Community Development Fund Total 195,850 173,310 173,885 179,155
CDD-Groundwater Partnership (296)
Transfers In
Newberry Neighborhood (297)- - 300,000 300,000
Newberry Neighborhood (297)
Transfers Out
CDD-Groundwater Partnership (296)- - 300,000 300,000
Full Faith & Credit, 2003 (535)61,107 61,183 61,321 57,246
Newberry Neighborhood Fund Total 61,107 61,183 361,321 357,246
CDD Building Improvement Reserve (303)
Transfers Out
Community Development (295)114,734 - - -
GIS Dedicated (305)
Transfers Out
General Fund (001)93,303 102,164 97,496 -
Road (325)
Transfers In
Community Development (295)18,190 - - -
Road Improvement Reserve (335)- - 12,000 12,000
Countywide Trans. SDC Imprvemt Fee (336)75,000 200,000 250,000 250,000
Solid Waste (610)708,567 291,740 285,773 276,272
Road Fund Total 801,757 491,740 547,773 538,272
Transfers Out
Road Building & Equipment (330)400,000 400,000 600,000 275,000
FY 2010 Actual FY 2011 Actual FY 2012 Budget FY 2013 Adopted
Page 415
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Road Building & Equipment (330)
Transfers In
Road (325)400,000 400,000 600,000 275,000
Road Improvement Reserve (335)
Transfers Out
Road (325)- - 12,000 12,000
Countywide Transportation SDC Improvement Fee (336)
Transfers Out
Road (325)75,000 200,000 250,000 250,000
Vehicle Maintenance & Replacement (340)
Transfers In
General Fund (001)- - 14,400 14,400
Community Justice Juvenile (230)- - 50,400 50,400
Public Health (259)- - 36,000 7,200
Behavioral Health (275)- - 36,000 54,000
Adult Parole & Probation (355)- - 28,800 -
Building Services (620)- - 39,600 39,600
Administrative Services (625)- - 3,600 3,600
Insurance (670)- - 7,200 7,200
Vehicle Maint & Replacement Fund Total - - 216,000 176,400
Transfers Out
Dog Control (350)
Transfers In
General Fund (001)137,669 175,000 119,796 105,512
Adult Parole & Probation (355)
Transfers In
General Fund (001)115,029 115,029 338,292 435,328
Transfers Out
Vehicle Maintenance & Replacement (340)- - 28,800 -
Local Improvement District (430)
Transfers In
LID 2003 (522)2,533 - - -
LID 2005 (523)- - 68,700 -
Local Improvement District Fund Total 2,533 - 68,700 -
Transfers Out
LID 2005 (523)11,750 35,483 20,000 -
LID 2007 (524)- - - 20,000
Local Improvement District Fund Total 11,750 35,483 20,000 20,000
Jail Project (456)
Transfers In
General Fund (001)- 62,000 - -
General County Projects (142)- - - 100,000
Sheriff's Office (255)- 100,000 - -
Jamison Acquisition & Remodel (457)- - - 590,000
Jail Project Fund Total - 162,000 - 690,000
Jamison Acquisition & Remodel (457)
Transfers Out
Jail Project (456)- - - 590,000
Full Faith & Credit, 2009A Jamison (539)- - 345,000 -
Jamison Acquisition & Remodel Fund Total - - 345,000 590,000
FY 2010 Actual FY 2011 Actual FY 2012 Budget FY 2013 Adopted
Page 416
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
OSP Building (458)
Transfers Out
Project Development & Debt Reserve (140)- 374,453 - -
Campus Improvement (463)- 796,617 - -
Full Faith & Credit, 2008 (538)- 210,000 - -
OSP Building Fund Total - 1,381,070 - -
Secure Treatment Facility (459)
Transfers In
General County Projects (142)22,133 - - -
Transfers Out
Full Faith & Credit, 2010-STF (541)- 110,084 - -
9-1-1 Building (460)
Transfers Out
Full Faith & Credit, 2008 (538)- 183,763 - -
North County Services Building (462)
Transfers In
General County Projects (142)- - 600,000 -
General Capital Reserve (143)- - - 100,000
North County Services Building Fund Total - - 600,000 100,000
Campus Improvement (463)
Transfers In
OSP Building (458)- 796,617 - -
Sisters Health Clinic (464)
Transfers In
General County Projects (142)- - - 100,000
LID 2003 (522)
Transfers Out
Local Improvement District (430)2,533 - - -
LID 2005 (523)
Transfers In
Local Improvement District (430)11,750 35,483 20,000 -
Transfers Out
Local Improvement District (430)- - 68,700 -
LID 2007 (524)
Transfers In
Local Improvement District (430)- - - 20,000
CDD Building Full Faith & Credit, 2004 (530)
Transfers In
Community Development (295)177,660 173,310 173,885 179,155
Full Faith & Credit, 2003 (535)
Transfers In
Project Development & Debt Reserve (140)383,500 383,500 383,500 293,858
General County Projects (142)336,463 314,125 365,038 364,014
Deschutes County Comm. System (245)156,766 156,678 156,734 152,399
Newberry Neighborhood (297)61,107 61,183 61,321 57,246
Full Faith & Credit, 2003 Fund Total 937,836 915,486 966,593 867,517
Full Faith & Credit, 2005 (536)
Transfers In
Project Development & Debt Reserve (140)83,322 82,973 83,384 83,678
General County Projects (142)168,954 168,247 169,080 169,678
Full Faith & Credit, 2005 Fund Total 252,276 251,220 252,464 253,356
FY 2010 Actual FY 2011 Actual FY 2012 Budget FY 2013 Adopted
Page 417
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Full Faith & Credit, 2008 (538)
Transfers In
Project Development & Debt Reserve (140)263,803 - - -
OSP Building (458)- 393,763 - -
Full Faith & Credit, 2008 Fund Total 263,803 393,763 - -
Full Faith & Credit, 2009A Jamison (539)
Transfers In
General Fund (001)- - - 127,928
Sheriff's Office (255)- 100,000 200,000 -
Jamison Acquisition & Remodel (457)- - 345,000 -
Full Faith & Credit, 2009A Fund Total - 100,000 545,000 127,928
HHS/BJCC Full Faith & Credit, 2005 (540)
Transfers In
Project Development & Debt Reserve (140)570,455 567,855 569,418 569,955
Full Faith & Credit, 2010-STF (541)
Transfers In
Secure Treatment Facility (459)- 110,084 - -
PERS Debt Service Series 2002/2004 (575)
Transfers In
PERS Reserve (135)- 610,000 100 -
RV Park (601)
Transfers In
General Fund (001)- 50,000 110,000 -
Park Acquisition & Development (130)190,000 125,333 140,000 180,000
RV Park Fund Total 190,000 175,333 250,000 180,000
Solid Waste (610)
Transfers Out
Road (325)708,567 291,740 285,773 276,272
Landfill Postclosure (612)- - 400,000 -
Solid Waste Capital Projects (613)- - 424,000 630,000
Solid Waste Equipment Reserve (614)- - 250,000 -
Solid Waste Fund Total 708,567 291,740 1,359,773 906,272
Landfill Postclosure (612)
Transfers In
Solid Waste (610)- - 400,000 -
Transfers Out
Solid Waste Capital Projects (613)- 2,300,000 - -
Solid Waste Capital Projects (613)
Transfers In
Solid Waste (610)- - 424,000 630,000
Landfill Postclosure (612)- 2,300,000 - -
Solid Waste Environmental (615)2,000,000 - 76,000 -
Solid Waste Capital Projects Fund Total 2,000,000 2,300,000 500,000 630,000
Solid Waste Equipment Reserve (614)
Transfers In
Solid Waste (610)- - 250,000 -
Solid Waste Environmental (615)
Transfers Out
Solid Waste Capital Projects (613)2,000,000 - 76,000 -
FY 2010 Actual FY 2011 Actual FY 2012 Budget FY 2013 Adopted
Page 418
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Fair & Expo Center Capital Reserve (617)
Transfers In
General Fund (001)- 350,000 200,000 100,000
Fair & Expo Center (618)- - 10,000 -
Fair & Expo Center Capital Rsv Fund Total - 350,000 210,000 100,000
Transfers Out
Fair & Expo Center (618)250,000 - 100,000 -
Deschutes County Fair (619)- 48,000 - -
Fair & Expo Center Capital Rsv Fund Total 250,000 48,000 100,000 -
Fair & Expo Center (618)
Transfers In
General Fund (001)197,919 197,919 170,000 170,000
Transient Room Tax (160)22,765 24,873 25,744 25,744
Welcome Center (170)80,000 80,000 82,800 82,800
Fair & Expo Center Capital Reserve (617)250,000 - 100 -
Deschutes County Fair (619)80,000 166,000 220,000 264,259
Fair & Expo Center Fund Total 630,684 468,792 498,644 542,803
Transfers Out
Fair & Expo Center Capital Reserve (617)- - 10,000 -
Deschutes County Fair (619)
Transfers In
General Fund (001)5,000 5,000 5,000 5,000
Fair & Expo Center Capital Reserve (617)- 48,000 - -
Deschutes County Fair Fund Total 5,000 53,000 5,000 5,000
Transfers Out
Fair & Expo Center (618)80,000 166,000 220,000 264,259
Building Services (620)
Transfers In
General Fund (001)- 174,000 33,705 -
Park Acquisition & Development (130)10,000 10,000 - -
Project Development & Debt Reserve (140)62,144 - - -
General County Projects (142)114,700 67,925 - -
Building Services Fund Total 186,844 251,925 33,705 -
Transfers Out
Vehicle Maintenance & Replacement (340)- - 39,600 39,600
Administrative Services (625)
Transfers In
General Fund (001)40,000 172,000 197,117 40,000
Transfers Out
Vehicle Maintenance & Replacement (340)- - 3,600 3,600
Board of County Commissioners (628)
Transfers In
General Fund (001)- 90,000 5,801 -
Finance (630)
Transfers In
General Fund (001)- 363,000 16,154 -
Legal Counsel (640)
Transfers In
General Fund (001)- 43,500 10,809 -
Personnel (650)
Transfers In
General Fund (001)- 15,500 12,463 -
FY 2010 Actual FY 2011 Actual FY 2012 Budget FY 2013 Adopted
Page 419
Deschutes County, OREGON
Appendix K
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Information Technology (660)
Transfers In
General Fund (001)65,001 221,000 97,851 66,000
Information Technology Reserve (661)
Transfers In
General Fund (001)90,000 - - -
Insurance (670)
Transfers In
General Fund (001)- - 200,000 -
Transfers Out
Vehicle Maintenance & Replacement (340)- - 7,200 7,200
Total Transfers 20,635,452 20,635,452 27,199,416 27,199,416 21,819,563 22,250,748 22,809,420 22,809,420
FY 2010 Actual FY 2011 Actual FY 2012 Budget FY 2013 Adopted
Page 420
Deschutes County, OREGON
Appendix L
Major Programs Funded by State Resources
The 2009 Oregon Legislature passed Senate Bill 916 which added the following language to ORS 294.444
(formerly ORS 294.419):
“County budgets must contain a summary of revenues and expenditures for major programs funded in part
by state resources. The summary must include, at a minimum, functions related to assessment and taxation,
community corrections, district attorneys, juvenile corrections and probation, public health, mental health
and chemical dependency, veterans’ services, roads and economic development. The summary must provide
the total expenses for each program and identify the revenues used to fund the program from general county
resources, state grants, federal grants, video lottery resources and other resources as applicable. The
summary must include the revenues and expenditures in the adopted budget, revenues and expenditures in
the prior year’s adopted budget, and actual revenue and expenditure data from the two previous years.”
Programs FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Budget
Assessment and Taxation
Resources:
State Grants 994,183 934,894 896,398 896,398
Other State Resources 41,512 55,969 35,000 42,000
General County Resources 3,002,015 3,303,650 3,505,782 3,700,977
Other Resources 47,571 52,044 51,900 56,900
Total Resources 4,085,281 4,346,557 4,489,080 4,696,275
Total Requirements 4,085,281 4,346,557 4,489,080 4,696,275
District Attorney
Resources:
State Grants 241,718 201,733 198,898 84,923
Other State Resources 235,140 185,467 204,415 205,764
General County Resources 4,322,816 4,596,781 4,726,691 5,241,610
Other Resources 95,762 76,642 80,500 89,300
Total Resources 4,895,436 5,060,623 5,210,504 5,621,597
Total Requirements 4,895,436 5,060,623 5,210,504 5,621,597
Veterans' Services
Resources:
State Grants 75,571 57,104 50,000 57,500
Other State Resources 12,692 10,440 10,441 10,000
General County Resources 146,005 198,279 206,074 192,592
Other Resources - - 900 900
Total Resources 234,268 265,823 267,415 260,992
Total Requirements 234,268 265,823 267,415 260,992
Page 421
Deschutes County, OREGON
Appendix L
Major Programs Funded by State Resources
Programs FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Budget
Economic Development
Resources:
Video Lottery 484,812 510,732 500,000 600,000
General County Resources 21,172 179,216 795,880 350,527
Other Resources 3,056,336 3,196,806 4,023,311 3,319,561
Total Resources 3,562,320 3,886,754 5,319,191 4,270,088
Total Requirements 3,562,320 3,886,754 5,319,191 4,270,088
Juvenile Corrections and Probation
Resources:
State Grants 53,491 15,527 10,000 6,000
Other State Resources 402,591 357,870 307,498 459,347
General County Resources 5,703,227 5,504,175 5,772,286 5,535,419
Other Resources 322,941 299,960 329,518 318,711
Total Resources 6,482,250 6,177,532 6,419,302 6,319,477
Total Requirements 6,482,250 6,177,532 6,419,302 6,319,477
Public Health
Resources:
State Grants 2,460,617 2,750,487 2,755,851 2,670,772
Other State Resources 1,705,962 1,706,940 1,485,496 1,371,570
Federal Grants - - - 200,000
General County Resources 1,633,909 2,514,563 3,428,983 2,847,621
Other Resources 1,511,362 1,401,774 1,403,717 1,514,739
Total Resources 7,311,850 8,373,764 9,074,047 8,604,702
Total Requirements 7,311,850 8,373,764 9,074,047 8,604,702
Mental Health and Chemical Dependency
Resources:
State Grants 6,869,252 8,517,393 8,598,032 9,426,729
Other State Resources 5,225,907 5,442,491 5,019,659 6,653,834
Federal Grants 84,208 14,836 24,298 -
General County Resources - 1,581,693 4,355,287 4,999,108
Other Resources 634,945 495,639 448,507 411,052
Total Resources 12,814,312 16,052,052 18,445,783 21,490,723
Total Requirements 12,814,312 16,052,052 18,445,783 21,490,723
Page 422
Deschutes County, OREGON
Appendix L
Major Programs Funded by State Resources
Programs FY 2010
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Budget
Road
Resources:
Other State Resources 10,415,872 11,434,054 13,791,203 11,769,159
Federal Grants - - 20,000 7,000
General County Resources 1,475,142 - 1,973,498 2,725,551
Other Resources 3,473,812 3,050,161 2,766,017 2,644,472
Total Resources 15,364,826 14,484,215 18,550,718 17,146,182
Total Requirements 15,364,826 14,484,215 18,550,718 17,146,182
Community Corrections
Resources:
State Grants 217,350 217,350 217,350 219,240
Other State Resources 3,010,514 2,830,219 2,903,878 2,781,683
General County Resources 115,029 259,553 431,318 485,328
Other Resources 334,964 505,416 531,932 458,454
Total Resources 3,677,857 3,812,538 4,084,478 3,944,705
Total Requirements 3,677,857 3,812,538 4,084,478 3,944,705
Jail
Resources:
Other State Resources 1,982,760 1,857,784 1,542,663 1,534,991
Federal Grants 49,557 - 35,000 30,000
General County Resources 9,163,747 9,732,440 12,017,332 11,344,160
Other Resources 234,423 261,264 216,600 399,000
Total Resources 11,430,487 11,851,488 13,811,595 13,308,151
Total Requirements 11,430,487 11,851,488 13,811,595 13,308,151
Page 423
Deschutes County, OREGON
Appendix
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Page 424
Deschutes County, OREGON
Goals and Objectives
CSD Summaries
Summary-Resources and Requirements: County Service Districts
FY 2013 Adopted Budget
RESOURCES
Beginning Net Working Capital 21,806,743 4,507,352 2,859,915 319,854 1,162,351
Property Tax - Current Year 35,199,190 15,385,740 7,550,000 - -
Property Tax - Prior Year 1,031,400 440,000 230,000 - -
Revenue (excl. prop. taxes) 8,270,412 2,408,534 4,021,777 4,000 8,000
Transfers In 1,000,100 - - 100,000 100,000
Total Revenues 45,501,102 18,234,274 11,801,777 104,000 108,000
Total Resources 67,307,845 22,741,626 14,661,692 423,854 1,270,351
REQUIREMENTS
Salaries 5,931,749 ----
Life & Long Term Disability 33,404 ----
Health & Dental Insurance 1,182,182 ----
FICA/Medicare 282,748 ----
PERS 924,121 ----
Unemployment Insurance 16,061 ----
Workers' Compensation 151,618 ----
Personnel Services 8,521,883 ----
Materials & Services 40,475,955 22,641,626 14,561,692 100 100
Debt Principal 880,000 ----
Debt Interest 61,263 ----
Total Debt Service 941,263 ----
Capital Outlay 2,392,481 -- 423,754 1,270,251
Transfers Out 1,000,100 100,000 100,000 --
Total Exp. & Transfers 53,331,682 22,741,626 14,661,692 423,854 1,270,351
Contingency 9,528,687 ----
Unapprop Ending Fund Bal /
Reserve for Future Expenditures 4,447,476 ----
Total Requirements 67,307,845 22,741,626 14,661,692 423,854 1,270,351
FTE Change -----
FTE - FY 2013 77.38 ----
FTE - FY 2012 77.38 ----
FY 2012 Budget As Revised 63,462,615 22,184,821 14,548,695 571,000 1,159,000
Incr (Decr) from FY 2012 3,845,230 556,805 112,997 (147,146) 111,351
TOTAL
Law
Enforcement
District -
Countywide
Reserve
(703)
Law
Enforcement
District -
Rural
(702)
Law
Enforcement
District -
Countywide
(701)
Law
Enforcement
District -
Rural
Reserve
(704)
Page 425
Deschutes County, OREGON
CSD Summaries
Summary-Resources and Requirements: County Service Districts
FY 2013 Adopted Budgets
RESOURCES
Beginning Net Working Capital 8,000,000 1,800,000 1,315,681 504,444 259,578 277,150
Property Tax - - Current Year 6,547,687 - 3,695,900 - 362,000 -
Property Tax - Prior Year 185,000 - 111,400 - 11,000 -
Revenue (excl. prop. taxes) 1,489,550 10,000 183,000 500 127,901 950
Transfers In - 500,000 - 200,000 100 100,000
Total Revenues 8,222,237 510,000 3,990,300 200,500 501,001 100,950
Total Resources 16,222,237 2,310,000 5,305,981 704,944 760,579 378,100
REQUIREMENTS
Salaries 3,025,493 - 2,344,275 - 99,816 -
Life & Long Term Disability 13,681 - 19,215 -508 -
Health & Dental Insurance 626,071 - 415,939 - 30,172 -
FICA/Medicare 223,695 - 42,927 - 7,526 -
PERS 375,970 - 463,424 - 11,727 -
Unemployment Insurance 11,887 - 3,154 -570 -
Workers' Compensation 30,000 - 104,333 - 1,010 -
Personnel Services 4,306,797 - 3,393,267 - 151,329 -
Materials & Services 2,050,202 1,000 646,102 120 390,213 100
Debt Principal ------
Debt Interest --100 ---
Total Debt Service --100 ---
Capital Outlay 562,000 5,000 100 26,276 60,000 100
Transfers Out 500,000 - 200,000 - 100,000 100
Total Exp. & Transfers 7,418,999 6,000 4,239,569 26,396 701,542 300
Contingency 8,803,238 - 566,412 - 59,037 -
Unapprop Ending Fund Bal /
Reserve for Future Expenditures - 2,304,000 500,000 678,548 - 377,800
Total Requirements 16,222,237 2,310,000 5,305,981 704,944 760,579 378,100
FTE Change ------
FTE - FY 2013 41.50 - 26.50 - 2.00 -
FTE - FY 2012 41.50 - 26.50 - 2.00 -
FY 2012 Budget As Revised 13,777,773 1,795,000 5,217,107 555,245 749,650 338,166
Incr (Decr) from FY 2012 2,444,464 515,000 88,874 149,699 10,929 39,934
Extension
4-H CSD
(720)
Sunriver
Service
District
(715)
Deschutes
County
9-1-1
CSD
(705)
9-1-1 CSD -
Eqp
Reserve
(710)
Sunriver
Service
District
Reserve
(716)
Extension
4-H
Construct.
Fund
(721)
Page 426
Deschutes County, OREGON
CSD Summaries
Summary-Resources and Requirements: County Service Districts
FY 2013 Adopted Budgets
RESOURCES
Beginning Net Working Capital 145,000 - 15,000 640,418
Property Tax - - Current Year 735,053 - 82,810 840,000
Property Tax - Prior Year 25,000 - 4,000 25,000
Revenue (excl. prop. taxes) 500 -- 15,700
Transfers In ----
Total Revenues 760,553 - 86,810 880,700
Total Resources 905,553 - 101,810 1,521,118
REQUIREMENTS
Salaries --- 462,165
Life & Long Term Disability ----
Health & Dental Insurance --- 110,000
FICA/Medicare --- 8,600
PERS --- 73,000
Unemployment Insurance ---450
Workers' Compensation --- 16,275
Personnel Services --- 670,490
Materials & Services --- 184,700
Debt Principal 805,000 - 75,000 -
Debt Interest 42,353 -18,810 -
Total Debt Service 847,353 - 93,810 -
Capital Outlay --- 45,000
Transfers Out ----
Total Exp. & Transfers 847,353 - 93,810 900,190
Contingency --- 100,000
Unapprop Ending Fund Bal /
Reserve for Future Expenditures 58,200 - 8,000 520,928
Total Requirements 905,553 - 101,810 1,521,118
FTE Change ----
FTE - FY 2013 ---7.38
FTE - FY 2012 ---7.38
FY 2012 Budget As Revised 881,104 185,000 106,048 1,394,006
Incr (Decr) from FY 2012 24,449 (185,000) (4,238) 127,112
Black
Butte
Ranch
(761)
Bend
Library
Debt Svc
(731)
Redmond
Library
Debt Svc
(741)
Sunriver
Library
Debt Svc
(751)
Page 427
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Combined County Service Districts
Resources
Beginning Net Working Capital 14,696,876 20,504,832 19,982,126 21,806,743 21,806,743 21,806,743
Taxes, Property 36,563,398 36,481,070 34,625,577 35,197,800 36,230,590 36,230,590
Federal Grants 216,414 476,181 47,200 285,000 285,000 285,000
Federal Payments 75,559 88,601 103,750 127,000 127,000 127,000
State Grants 275,834 330,600 309,447 318,194 318,194 318,194
State Payments/Shared Revenue 1,028,535 1,058,463 970,532 954,091 954,091 954,091
Other State Payments 1,982,760 1,857,784 1,542,663 1,534,991 1,534,991 1,534,991
Local Government Payments 3,939,925 3,856,623 3,607,898 3,586,372 3,586,372 3,586,372
Charges for Services 624,300 653,727 725,450 829,601 829,601 829,601
Fines, Forfeitures and/or Assessments 384,609 421,720 347,000 403,500 403,500 403,500
Interest and Rents 306,068 168,890 112,856 124,766 124,766 124,766
Non-Operational Revenue 50 12,450 - 51,897 51,897 51,897
Transfers In 2,413,939 1,244,648 1,061,116 1,000,100 1,000,100 1,000,100
Proceeds from Sale of Assets 27,340 37,589 27,000 55,000 55,000 55,000
Total Resources 62,535,607 67,193,178 63,462,615 66,275,055 67,307,845 67,307,845
Requirements/Expenditures
Personnel Services 6,993,832 7,310,821 8,457,409 8,512,562 8,521,883 8,521,883
Materials & Services 30,310,876 32,986,770 39,976,737 40,463,078 40,475,955 40,475,955
Debt Service - Principal 808,514 847,983 898,265 880,000 880,000 880,000
Debt Service - Interest 247,397 229,527 207,787 61,263 61,263 61,263
Total Debt Service 1,055,911 1,077,510 1,106,052 941,263 941,263 941,263
Capital Outlay 1,256,217 1,977,943 2,670,920 2,392,481 2,392,481 2,392,481
Transfers Out 2,413,939 1,244,648 1,061,116 1,000,100 1,000,100 1,000,100
Contingency -- 6,359,651 8,518,095 9,528,687 9,528,687
Unappropriated Ending Fund Balance -- 1,204,739 1,087,128 1,087,128 1,087,128
Reserve for Future Expenditures -- 2,625,991 3,360,348 3,360,348 3,360,348
Total Requirements/Expenditures 42,030,775 44,597,692 63,462,615 66,275,055 67,307,845 67,307,845
Page 428
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Law Enforcement District #1 - Countywide (701)
Resources
Beginning Net Working Capital 3,343,461 5,478,091 5,108,671 4,507,352 4,507,352 4,507,352
Taxes, Property 16,169,109 15,799,213 14,807,841 15,825,740 15,825,740 15,825,740
Federal Grants 124,811 47,615 35,200 30,000 30,000 30,000
Federal Payments -948 ----
State Grants 71,283 92,694 48,475 74,000 74,000 74,000
Other State Payments 1,982,759 1,857,784 1,542,663 1,534,991 1,534,991 1,534,991
Local Government Payments 185,022 350,233 255,005 258,180 258,180 258,180
Charges for Services 167,495 193,494 149,100 167,600 167,600 167,600
Fines, Forfeitures and/or Assessments 214,055 261,369 205,000 255,000 255,000 255,000
Interest and Rents 145,671 54,622 31,866 31,866 31,866 31,866
Non-Operational Revenue 50 200 - 51,897 51,897 51,897
Proceeds from Sale of Assets - 1,257 1,000 5,000 5,000 5,000
Total Resources 22,403,716 24,137,520 22,184,821 22,741,626 22,741,626 22,741,626
Requirements/Expenditures
Materials & Services 16,925,625 18,046,786 22,084,821 22,641,626 22,641,626 22,641,626
Transfers Out - - 100,000 100,000 100,000 100,000
Total Requirements/Expenditures 16,925,625 18,046,786 22,184,821 22,741,626 22,741,626 22,741,626
Law Enforcement District #2 - Rural (702)
Resources
Beginning Net Working Capital 1,433,708 2,421,863 2,936,523 2,859,915 2,859,915 2,859,915
Taxes, Property 7,895,033 7,950,161 7,605,125 7,780,000 7,780,000 7,780,000
Federal Grants 91,603 13,008 12,000 15,000 15,000 15,000
Federal Payments 75,558 87,653 103,750 127,000 127,000 127,000
State Grants 204,551 237,905 260,972 244,194 244,194 244,194
State Payments/Shared Revenue 142,415 167,520 142,332 142,091 142,091 142,091
Local Government Payments 3,272,909 3,234,185 3,290,693 3,268,192 3,268,192 3,268,192
Charges for Services 68,365 31,530 27,000 23,000 23,000 23,000
Fines, Forfeitures and/or Assessments 160,927 148,924 132,500 140,500 140,500 140,500
Interest and Rents 18,396 21,125 11,800 11,800 11,800 11,800
Non-Operational Revenue -12,250 ----
Proceeds from Sale of Assets 20,435 36,332 26,000 50,000 50,000 50,000
Total Resources 13,383,900 14,362,456 14,548,695 14,661,692 14,661,692 14,661,692
Requirements/Expenditures
Materials & Services 10,962,038 11,357,923 14,448,695 14,561,692 14,561,692 14,561,692
Transfers Out - - 100,000 100,000 100,000 100,000
Total Requirements/Expenditures 10,962,038 11,357,923 14,548,695 14,661,692 14,661,692 14,661,692
Page 429
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Law Enforcement District #1 - Capital Reserve (703)
Resources
Beginning Net Working Capital 748,560 959,000 465,000 319,854 319,854 319,854
Local Government Payments 200,000100,000 ----
Interest and Rents 10,440 5,865 6,000 4,000 4,000 4,000
Transfers In - - 100,000 100,000 100,000 100,000
Total Resources 959,000 1,064,865 571,000 423,854 423,854 423,854
Requirements/Expenditures
Materials & Services - 600,000 300,000 100 100 100
Capital Outlay - - 271,000 423,754 423,754 423,754
Total Requirements/Expenditures - 600,000 571,000 423,854 423,854 423,854
Law Enforcement District #2 - Capital Reserve (704)
Resources
Beginning Net Working Capital 737,376 947,677 1,054,000 1,162,351 1,162,351 1,162,351
Local Government Payments 200,000100,000 ----
Interest and Rents 10,301 6,592 5,000 8,000 8,000 8,000
Transfers In - - 100,000 100,000 100,000 100,000
Total Resources 947,677 1,054,269 1,159,000 1,270,351 1,270,351 1,270,351
Requirements/Expenditures
Materials & Services - - - 100 100 100
Capital Outlay - - 1,159,000 1,270,251 1,270,251 1,270,251
Total Requirements/Expenditures - - 1,159,000 1,270,351 1,270,351 1,270,351
Deschutes County 9-1-1 (705)
Resources
Beginning Net Working Capital 5,611,168 6,691,945 6,400,000 8,000,000 8,000,000 8,000,000
Taxes, Property 6,629,684 6,566,223 6,183,773 5,699,897 6,732,687 6,732,687
Federal Grants - 306,977 - 240,000 240,000 240,000
State Payments/Shared Revenue 863,704 867,070 804,000 786,000 786,000 786,000
Local Government Payments 81,994 72,206 62,200 60,000 60,000 60,000
Charges for Services 92,442 147,578 292,000 362,950 362,950 362,950
Interest and Rents 85,063 50,325 35,800 40,600 40,600 40,600
Total Resources 13,364,055 14,702,324 13,777,773 15,189,447 16,222,237 16,222,237
Requirements/Expenditures
Personnel Services 3,498,519 3,580,756 4,240,834 4,297,936 4,306,797 4,306,797
Materials & Services 1,195,352 1,450,100 1,927,356 2,037,218 2,050,202 2,050,202
Capital Outlay 39,300 1,167,181 1,134,620 562,000 562,000 562,000
Transfers Out 1,938,939 944,648 500,000 500,000 500,000 500,000
Contingency - - 5,974,963 7,792,293 8,803,238 8,803,238
Total Requirements/Expenditures 6,672,110 7,142,685 13,777,773 15,189,447 16,222,237 16,222,237
Page 430
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
9-1-1 New Facility Property (706)
Resources
Beginning Net Working Capital -408,693 ----
Federal Grants -97,308 ----
Interest and Rents 4,2481,016 ----
Transfers In 1,678,939684,648 ----
Total Resources 1,683,1871,191,665 ----
Requirements/Expenditures
Materials & Services 249,089505,173 ----
Capital Outlay 1,025,405686,492 ----
Total Requirements/Expenditures 1,274,4941,191,665 ----
9-1-1 CSD - Equipment Reserve (710)
Resources
Beginning Net Working Capital 751,652 1,021,734 1,289,000 1,800,000 1,800,000 1,800,000
Interest and Rents 10,082 7,402 6,000 10,000 10,000 10,000
Transfers In 260,000 260,000 500,000 500,000 500,000 500,000
Total Resources 1,021,734 1,289,136 1,795,000 2,310,000 2,310,000 2,310,000
Requirements/Expenditures
Materials & Services -- 1,000 1,000 1,000 1,000
Capital Outlay -- 5,000 5,000 5,000 5,000
Reserve for Future Expenditures -- 1,789,000 2,304,000 2,304,000 2,304,000
Total Requirements/Expenditures -- 1,795,000 2,310,000 2,310,000 2,310,000
Sunriver Service District (715)
Resources
Beginning Net Working Capital 1,227,948 1,290,523 1,221,887 1,315,681 1,315,681 1,315,681
Taxes, Property 3,617,275 3,804,288 3,816,570 3,807,300 3,807,300 3,807,300
Federal Grants -2,623 ----
Charges for Services 199,088 171,139 162,650 166,000 166,000 166,000
Fines, Forfeitures and/or Assessments 9,627 11,427 9,500 8,000 8,000 8,000
Interest and Rents 9,785 9,143 7,500 9,000 9,000 9,000
Proceeds from Sale of Assets 6,905 -----
Total Resources 5,070,628 5,289,143 5,218,107 5,305,981 5,305,981 5,305,981
Requirements/Expenditures
Personnel Services 2,840,620 3,038,704 3,437,007 3,393,267 3,393,267 3,393,267
Materials & Services 539,350 595,148 674,182 646,102 646,102 646,102
Debt Service - Interest --100 100 100 100
Total Debt Service -- 100 100 100 100
Capital Outlay 135 - 100 100 100 100
Transfers Out 400,000 200,000 200,000 200,000 200,000 200,000
Contingency -- 205,718 566,412 566,412 566,412
Unappropriated Ending Fund Balance -- 700,000 500,000 500,000 500,000
Total Requirements/Expenditures 3,780,105 3,833,852 5,217,107 5,305,981 5,305,981 5,305,981
Page 431
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Sunriver Service District Reserve (716)
Resources
Beginning Net Working Capital 63,612 273,203 353,745 504,444 504,444 504,444
Federal Grants -8,650 ----
Interest and Rents 1,088 900 500 500 500 500
Transfers In 400,000 200,000 200,000 200,000 200,000 200,000
Total Resources 464,700 482,753 554,245 704,944 704,944 704,944
Requirements/Expenditures
Materials & Services 120 120 120 120 120 120
Capital Outlay 191,377 124,269 56,000 26,276 26,276 26,276
Reserve for Future Expenditures - - 499,125 678,548 678,548 678,548
Total Requirements/Expenditures 191,497 124,389 555,245 704,944 704,944 704,944
Extension/4-H CSD (720)
Resources
Beginning Net Working Capital 311,133 305,298 278,000 259,578 259,578 259,578
Taxes, Property 381,777 384,418 361,310 373,000 373,000 373,000
State Payments/Shared Revenue 22,415 23,874 24,200 26,000 26,000 26,000
Charges for Services 83,057 87,254 81,000 96,351 96,351 96,351
Interest and Rents 4,442 5,557 5,040 5,550 5,550 5,550
Transfers In - - 100 100 100 100
Total Resources 802,824 806,401 749,650 760,579 760,579 760,579
Requirements/Expenditures
Personnel Services 132,376 132,466 143,251 150,869 151,329 151,329
Materials & Services 290,150 289,627 366,313 390,320 390,213 390,213
Capital Outlay - - 100 60,000 60,000 60,000
Transfers Out 75,000 100,000 161,016 100,000 100,000 100,000
Contingency - - 78,970 59,390 59,037 59,037
Total Requirements/Expenditures 497,527 522,093 749,650 760,579 760,579 760,579
Extension/4-H Construction Fund (721)
Resources
Beginning Net Working Capital - 75,347 176,200 277,150 277,150 277,150
Interest and Rents 347 946 950 950 950 950
Transfers In 75,000 100,000 161,016 100,000 100,000 100,000
Total Resources 75,347 176,293 338,166 378,100 378,100 378,100
Requirements/Expenditures
Materials & Services - - 100 100 100 100
Capital Outlay - - 100 100 100 100
Transfers Out - - 100 100 100 100
Reserve for Future Expenditures - - 337,866 377,800 377,800 377,800
Total Requirements/Expenditures - - 338,166 378,100 378,100 378,100
Page 432
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Bend Library CSD Debt Service (731)
Resources
Beginning Net Working Capital 76,894 128,326 117,000 145,000 145,000 145,000
Taxes, Property 825,617 848,529 763,804 760,053 760,053 760,053
Interest and Rents 1,431 1,178 300 500 500 500
Total Resources 903,942 978,033 881,104 905,553 905,553 905,553
Requirements/Expenditures
Debt Service - Principal 665,000 710,000 755,000 805,000 805,000 805,000
Debt Service - Interest 110,616 90,823 67,904 42,353 42,353 42,353
Total Debt Service 775,616 800,823 822,904 847,353 847,353 847,353
Unappropriated Ending Fund Balance -- 58,200 58,200 58,200 58,200
Total Requirements/Expenditures 775,616 800,823 881,104 905,553 905,553 905,553
Redmond Library CSD Debt Service (741)
Resources
Beginning Net Working Capital 6,780 28,186 26,000 ---
Taxes, Property 205,285 194,488 158,900 ---
Interest and Rents 1,121 770 100 ---
Total Resources 213,186 223,444 185,000 ---
Requirements/Expenditures
Debt Service - Principal 78,514 72,983 68,265 ---
Debt Service - Interest 106,486 112,018 116,735 ---
Total Debt Service 185,000 185,000 185,000 ---
Total Requirements/Expenditures 185,000 185,000 185,000 ---
Sunriver Library CSD Debt Service (751)
Resources
Beginning Net Working Capital 7,488 13,428 13,000 15,000 15,000 15,000
Taxes, Property 100,701 95,603 93,048 86,810 86,810 86,810
Interest and Rents 534336 ----
Total Resources 108,723 109,367 106,048 101,810 101,810 101,810
Requirements/Expenditures
Debt Service - Principal 65,000 65,000 75,000 75,000 75,000 75,000
Debt Service - Interest 30,295 26,688 23,048 18,810 18,810 18,810
Total Debt Service 95,295 91,688 98,048 93,810 93,810 93,810
Unappropriated Ending Fund Balance -- 8,000 8,000 8,000 8,000
Total Requirements/Expenditures 95,295 91,688 106,048 101,810 101,810 101,810
Page 433
Deschutes County, OREGON
CSD Summaries
FY 2010
Actual
FY 2011
Actual
FY 2012
Revised
FY 2013
Proposed
FY 2013
Approved
FY 2013
Adopted
Black Butte Ranch Service District (761)
Resources
Beginning Net Working Capital 377,095 461,517 543,100 640,418 640,418 640,418
Taxes, Property 738,919 838,146 835,206 865,000 865,000 865,000
Charges for Services 13,853 22,733 13,700 13,700 13,700 13,700
Interest and Rents 3,117 3,112 2,000 2,000 2,000 2,000
Total Resources 1,132,984 1,325,508 1,394,006 1,521,118 1,521,118 1,521,118
Requirements/Expenditures
Personnel Services 522,316 558,896 636,317 670,490 670,490 670,490
Materials & Services 149,152 141,892 174,150 184,700 184,700 184,700
Capital Outlay - - 45,000 45,000 45,000 45,000
Contingency - - 100,000 100,000 100,000 100,000
Unappropriated Ending Fund Balance - - 438,539 520,928 520,928 520,928
Total Requirements/Expenditures 671,468 700,788 1,394,006 1,521,118 1,521,118 1,521,118
County Service Districts with Comparison to Prior Years
Page 434