HomeMy WebLinkAboutFY 2014 Adopted Program Budget
Deschutes County, Oregon
Adopted Budget
Fiscal Year 2013-2014
1300 NW Wall Street, Suite 200
Bend, Oregon 97701-1947
(541) 388-6570
Deschutes County Budget Committee
Commissioners Appointed Members
Alan Unger, Chair Bruce Barrett
Tammy Baney, Vice Chair Clayton Higuchi
Anthony DeBone Mike Maier
Staff Members
Tom Anderson, County Administrator
Erik Kropp, Deputy County Administrator
Wayne Lowry, Finance Director
Teri Maerki, Financial/Budget Analyst
Dave Inbody, Assistant to the County Administrator
The Government Finance Officers Association of the United States and Canada
(GFOA) presented a Distinguished Budget Presentation Award to Deschutes
County, Oregon for its annual budget for the fiscal year beginning July 1, 2012.
In order to receive this award, a governmental unit must publish a budget
document that meets program criteria as a policy document, as a financial plan,
as an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe our current budget
continues to conform to program requirements, and we are submitting it to
GFOA to determine its eligibility for another award.
Deschutes County FY 2014 Adopted Budget
Deschutes County, OREGON
County Administrator’s Budget Message .................................................................................................... 1
Introduction
Countywide Goals and Objectives ................................................................................................................... 9
County Profile .................................................................................................................................................. 14
Deschutes County Map .................................................................................................................................... 24
About this Budget Document ......................................................................................................................... 25
Organizational Chart ....................................................................................................................................... 26
Process and Basis of Budgeting ....................................................................................................................... 28
Budget Preparation Calendar ......................................................................................................................... 29
Budget Summaries
Comparative Summary—All County Funds ................................................................................................... 31
Charts—Resources and Requirements ........................................................................................................... 32
Estimated Revenues, Expenditures and Changes in Fund Balance ............................................................. 34
Beginning Net Working Capital ...................................................................................................................... 36
Intergovernmental Revenues .......................................................................................................................... 37
Charges for Services ........................................................................................................................................ 38
Other Revenues ................................................................................................................................................ 39
Personnel Services ........................................................................................................................................... 40
Materials and Services .................................................................................................................................... 41
Capital Outlay .................................................................................................................................................. 42
Fund Structure ................................................................................................................................................. 43
Fund Descriptions ............................................................................................................................................ 44
Summary—Resources and Requirements by Fund ........................................................................................ 50
Operating Departments
Public Safety
Community Justice ....................................................................................................................................... 72
District Attorney ........................................................................................................................................... 84
Justice Court ................................................................................................................................................. 93
Sheriff's Office ............................................................................................................................................... 97
Direct Services
County Assessor ............................................................................................................................................ 117
County Clerk ................................................................................................................................................. 123
Community Development ............................................................................................................................. 130
Fair and Expo Center .................................................................................................................................... 144
Road ............................................................................................................................................................... 152
Natural Resource Protection ........................................................................................................................ 164
Solid Waste .................................................................................................................................................... 169
Health Services
Health Services (Public Health, Behavioral Health, and Children & Families Commission) .................. 180
Support Services
Board of Commissioners ............................................................................................................................... 227
Administrative Services ................................................................................................................................ 232
Finance .......................................................................................................................................................... 256
Information Technology ................................................................................................................................ 267
Legal Counsel ................................................................................................................................................ 275
Property and Facilities ................................................................................................................................. 279
County Service Districts
Deschutes County 9-1-1 County Service District ........................................................................................ 292
Black Butte Ranch Service District .............................................................................................................. 299
Extension/4-H County Service District ........................................................................................................ 304
Sunriver Service District .............................................................................................................................. 310
Table of Contents
Deschutes County FY 2014 Adopted Budget
Deschutes County, OREGON
Capital Improvement Program (CIP)
Capital Improvement Program ........................................................................................................................ 315
Debt Management
Debt Overview .................................................................................................................................................. 325
FY 2014 Scheduled Principal and Interest Payments Summary .................................................................. 327
Scheduled Principal and Interest Payments through Retirement................................................................. 328
Amortization Schedules by Debt Issue ............................................................................................................ 329
FTE and Salary Summaries
Full Time Equivalent (FTE) Charts ................................................................................................................ 349
FTE by Fund .................................................................................................................................................... 350
FTE by Department and Position .................................................................................................................... 351
Salary Summary Tables .................................................................................................................................. 363
Glossary
Glossary ............................................................................................................................................................ 371
Appendices
A-Financial Policies.......................................................................................................................................... 381
B-Property Taxes and Values .......................................................................................................................... 387
C-Principal Property Taxpayers ...................................................................................................................... 388
D-Ratios of General Bonded Debt Outstanding .............................................................................................. 389
E-Direct and Overlapping Debt ....................................................................................................................... 390
F-Operating Indicators by Function ................................................................................................................ 391
G-Population and Assessed Value Statistics .................................................................................................. 392
H-FTE per Thousand Population .................................................................................................................... 393
I-Deschutes County Fund Summary with Comparison to Prior Years ......................................................... 394
J-Transfers Summary ...................................................................................................................................... 430
K-Major Programs Funded by State Resources .............................................................................................. 439
County Service District Summaries
Resources and Requirements Summary ......................................................................................................... 443
County Service Districts Summary with Comparison to Prior Years ........................................................... 446
Table of Contents
Deschutes County FY 2014 Adopted Budget
Deschutes County, OREGON
Residents of Deschutes County:
I am pleased to present to you the County budget for Fiscal Year 2013-2014.
As the general economic condition of the nation and the State of Oregon continue to improve,
we are likewise seeing very encouraging signs of economic progress. Deschutes County’s
assessed valuation is on the rise, and a growing number of new construction projects are
being added to the tax rolls. Unemployment is on a downward trend, although perhaps not as
rapidly as we would like. These positive signs are generally reflected in the budget. Still
there remain significant areas of concern, particularly in the cost of labor. Accordingly, the
budget before you continues the conservative fiscal practices of the past in estimating
expected resources, anticipating cost increases, and preserving reserve funds.
The most significant positive element of the budget includes an expected 3.5% countywide
increase in taxable assessed valuation, directly affecting the General Fund, the Sheriff’s
Office (Law Enforcement Districts 1 & 2), and other funds receiving property tax revenue.
Favorable trends include increased investment in Behavioral Health programs, rapidly
expanding permit revenue in Community Development, and upward trending collections at
the County landfill and transfer stations.
There remain significant areas of budgetary concern, however, the most challenging of which
is the personnel costs borne by all departments. PERS rates assessed to the County by the
State were originally expected to rise by $4.5 million in FY 14, although the passage of
Senate Bill 822 sharply reduced the increase. However, departmental rates for employee
health care will increase 11%. It should be noted that the budget includes a projected
$300,000 reduction in overall health care costs based on a recommendation from the
Employee Benefits Advisory Committee (EBAC) to make significant changes to prescription
benefits. In addition the co-pay required of employees is estimated to increase by a total of
$300,000. These are fundamental changes in the County’s health care plan, and I commend
the employees on EBAC for their difficult yet thoughtful decision. Other major challenges in
the budget include declining resources in Public Health, the Justice Court, and a lack of large
revenue generating events at the Fair & Expo Center next year. A critical funding issue was
avoided with the passage of the 9-1-1 operating levy by voters in May.
Department of Administrative Services
Tom Anderson, County Administrator
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6565 - Fax (541) 385-3202 - www.deschutes.org
Page 1
Budgeted capital investment will again be an important piece of FY 14 expenditures. A 144
bed, $11 million expansion of the County jail facility leads the list, but it also includes the
completion of improvements to the County Justice Building and the Courthouse, as well as
the possible establishment of a North County campus in Redmond. It is not expected that the
reconstruction of Skyliners Road will begin until Spring 2015.
The total FY 2013-2014 budget is $286,407,228, a 1.2% decrease from the current year
final budget of $289,878,440. The primary factor in the decrease was the refunding of County
debt to obtain a lower interest rate, which offset increases in capital expenditures and
personnel cost. The overall number of full-time equivalent positions (FTE) will decrease from
818.65 to 809.05, although FTE increases are budgeted in Behavioral Health (+9.1), FTE
decreases in Public Health (5.1), Juvenile Justice (4.8) and the Road Department (3.8) more
than offset them.
REVENUE AND EXPENDITURE ISSUES AND PROJECTIONS
Revenue
Property Taxes - Property taxes collected in the General Fund, the largest source of general
fund revenue to the County, are projected to be $21,751,062, including Prior Year Tax
Collection. This represents an increase of $879,502 over the FY 13 budgeted amount of
$20,871,560, or 4.2%. As stated earlier, this is based on an estimated increase of 3.5% in
assessed valuation, which includes new construction projects added to the tax rolls.
Transient Lodging Taxes – The tourism industry in Deschutes County has enjoyed
significant growth over the past several years, as steady increases in collection of Transient
Lodging Tax indicates in Funds 160 and 170. Projected FY 13 revenue is currently exceeding
current year budget estimates by over 10%. Consequently, the FY 14 budget is projected at
$3,423,000, an increase of $357,772, or 11.7%, over the FY 13 budget of $3,063,224. The
budget does not reflect an increase in the current tax rate of 7%, although a 1% increase will
be discussed by the Board of Commissioners next fiscal year. Individual cities in the County,
already at 9%, will also discuss an increase in their respective tax rates.
State Revenues – State revenues include state grants, state shared revenues, and other
miscellaneous state payments, and comprise a major portion of the funding for several
County departments. State revenues in FY 14 are budgeted at $40,930,901, an increase of
0.4% from FY 13. In the Health Services department, changing state priorities are again
reflected in the divergent directions of state support of Public Health versus Behavioral
Health. In Public Health, state revenues are expected to decrease by $244,822, while in
Behavioral Health state revenues are expected to decrease by $1,822. State revenues for the
Children and Families Commission (CFC) have been substantially reduced, reflecting the
systematic change in how these services will be provided through the still developing Early
Learning Council and Youth Development Council. Also, as a result, CFC operations will be
consolidated with the Health Services department in FY 14. State revenues in Adult Parole
and Probation (APP) are expected to increase by $202,948 in FY 14, in part as a result of the
Page 2
Governor’s efforts to avoid increases in state prison populations through increased emphasis
on APP services such as probationary and post-incarceration supervision.
Enterprise Fund Revenues – Enterprise Fund revenues are received by two County
departments – the Solid Waste department and the Fair & Expo Center. These two
departments essentially function as businesses, with the general expectation that user fees
will be sufficient to cover or largely offset operating expenses. Revenues in Solid Waste are
expected to increase by nearly $200,000 in FY 14, reflecting improving economic conditions
related to countywide business and tourism activity. No increases in disposal fees were
adopted for FY 14. Due to the fact that, at the present time, no national-scale events are
booked at the Fair & Expo Center in FY 14, estimated event-related revenue is less than
FY 13. Although the Family Motor Coach Association annual rally is booked for August 2014,
which will provide a large infusion of revenue at the start of FY 15, it is necessary to provide
a one-time increase in the transfer from the General Fund in FY 14 to cover cost increases,
and to prevent a significant drop in Fair & Expo Center reserve funds. Event bookings have
shown a recent uptick this spring, which is encouraging for the success of the Fair & Expo
Center next fiscal year. Further, an increase in the allocation of Transient Room Taxes will
result in an additional $106,356 of funding for the Fair & Expo center in FY 14.
Fees and Fines – By law, the County’s fees for service must be adopted annually by the Board
of Commissioners and cannot be changed more than semi-annually once adopted. Increases,
which are primarily inflationary based, were adopted in several County departments. Fees in
Community Development will increase 3.5% in Land Use Planning and 2.5% in Building
Services. Minor fee adjustments were adopted in both the County Assessor and County Clerk
offices, as well as the Justice Court. Dog licensing fees will increase for the first time in many
years. Fees in both Public and Behavioral Health will increase in accordance with state and
federal guidelines.
Interest Earnings – Interest rates decreased from over 5%, to approximately 0.52% during
the depths of the economic recession. Recent small improvements in the performance of the
County’s investment portfolio have increased average interest rates to about 0.6%, although
clearly still well off historical performance averages. Since we are unsure that investment
opportunities will continue to improve, the earnings rate in FY 14 is conservatively budgeted
at 0.4%.
General Fund Resources – Beginning net working capital (BNWC) is budgeted at $9,500,000,
an increase of $800,000 over FY 13. Excluding BNWC, property tax revenue and investment
revenue, General Fund revenue is budgeted at $4,701,872, a decrease of $315,744 from
FY 13. This is primarily due to a shift in where Justice Court revenue is budgeted. While
revenue sources such as specialty taxes are expected to be comparatively stable in FY 14, a
major increase in the federal payment in lieu of taxes (PILT) from the expected $500,941 was
received in June. The Board of Commissioners will decide early in the fiscal year how the
PILT revenue of $1,753,135 may be allocated .
Page 3
Expenditures
General Cost Increases – The County’s cost of labor was severely impacted by both PERS
and health care premium charges to departments. Overall, the total increase in staffing costs
in FY 14 is projected to be $4,727,322, or 5.6% over FY 13. This increase is despite the fact
that total county FTE’s are budgeted to decrease by 9.6.
● The largest increase in personnel cost is related to PERS. The County has been
forward thinking in the past by setting aside resources in a PERS Reserve Fund, to
soften the impact of anticipated increases in PERS related costs. The budget reflects
the original estimate of the PERS Reserve being drawn down by $2,230,000 to offset
increases charged to departments. The passage of SB 822 significantly reduces the
amount the County will have to pay to the State, but rather than decrease the amount
charged to departments, the Board elected to bank the rate savings in the PERS
Reserve Fund. As a result, while departmental charges are budgeted to increase by
$2,218,958, the balance in the PERS Reserve could actually increase by $338,000. The
table below shows the four year history of departmental rates (as a percentage of
subject payroll). These rates include the net employer contribution rate, 1.72% for
debt service on the County's 2002/2004 pension liability bonds, 6% for the employee
IAP paid by the County, and a varying reserve percentage. The reserve rates have
been excluded in the FY 2014 Actual column.
Despite cost saving measures related to the Deschutes Onsite Clinic (DOC), the onsite
pharmacy, increased employee participation in Health Risk Assessments, and the
County’s Wellness program, current year health care costs continue to increase.
Although this increase may be related to several unusual high cost claims, it was
nevertheless prudent to significantly increase premium charges to departments in
order to maintain a minimally acceptable balance in the Health Benefits Trust fund.
After extensive modeling and discussion, charges to departments will increase 9.3%,
or an additional $1,179,229. Departments prepared initial budget projections
assuming a per employee rate increase of 8%. Additional General Fund support was
therefore included in the budget to offset the rate increase to 11% for departments
receiving annual General Fund transfers. In addition, as mentioned earlier, the
EBAC committee recommended changes to employee co-pays and prescription
benefits, an estimated savings of $300,000.
● Other insurance rates to departments are all projected to increase in FY 14, as follows
– general liability +4%, property damage vary by department, unemployment +21%
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
(Budgeted)
FY 2014
(Actual)
General Svc‐PERS 15.50% 13.50% 12.50% 12.50% 16.70% 16.50%
General Svc‐OPSRP 15.50% 13.50% 12.50% 12.50% 15.66% 14.42%
Police & Fire‐PERS 18.75% 18.60% 18.60% 18.60% 23.17% 23.34%
Police & Fire‐OPSRP 16.00% 14.50% 14.50% 14.50% 18.03% 17.15%
Page 4
and workers compensation +6%. The one exception is vehicle insurance, which will
decrease by 5%.
● Internal service charges will increase modestly in FY 14. Internal service departments
underwent additional budgetary review in the preparation of the FY 14 budget in an
effort to tighten expenditure control and avoid passing on labor cost increases
described previously to operating departments. Significant expenditure reductions
were implemented, thereby softening the impacts to operating departments. It is
expected that additional detailed review will be undertaken in future years, in an
effort to introduce more communication and service-related options where
appropriate.
General Fund – The General Fund derives its revenues primarily from the County’s
permanent property tax rate, along with filing fees in the Clerk’s Office, state shared
revenues, and other miscellaneous income. It is the primary source of support for the
following departments and programs: Assessor’s Office, Clerk’s Office, Board of Property Tax
Appeals, District Attorney, Finance/Tax, Veterans' Services, Property & Facilities, and Grant
Projects. Other departments receiving General Fund transfers for their operating budgets
include Community Justice, Health Services, Rural Law Enforcement District No. 2, the Fair
& Expo Center, Community Development, the Justice Court, Dog Control and Victims'
Assistance.
Although the Taxable Assessed Value (TAV) is projected to increase 3.5% in FY 14, expected
increases in PERS and Health Care costs effectively eliminated the opportunity for
departments to generate reserves or balance their budgets without increases in General
Fund support. Similarly, increases in General Fund transfers were necessary for
departments that have historically relied on that subsidy in order to balance their budget.
The one large exception is Community Development where significant expected increases in
permit revenue resulted in a large decrease in the required General Fund transfer.
Other department specific expenditure issues include the following:
Community Development Department – I am happy to report that permit volume in
Community Development (CDD) has begun to rebound, particularly in the Building Program.
Overall, building permits are up 19% over the same time last year, while permit revenue has
increased nearly 40%. Land use permits are up 13%, and septic permits have increased over
3%. As a result, the expected transfer of General Fund monies to support basic service levels
has decreased by over $300,000. The decrease would have been closer to $500,000 if not for
the critical need to replace CDD’s permit system, the cost of which to maintain beyond next
year will exceed the cost of purchasing a new system. Other than the restoration of a part-
time Code Enforcement Technician to full-time status, no staffing increases are yet proposed
in CDD. Rather, CDD will rely on on-call personnel to maintain services, until such a time as
the permit volume increased shows continued stability.
Health Services Department – Behavioral Health services are expected to expand
significantly in FY 14, as greater emphasis has been placed in this area by the State of
Page 5
Oregon. Consequently, administrative fees and transfers related to expanded community-
based service will increase by $2,017,583 to $8,318,643. Similarly, staffing in Behavioral
Health will increase from by 9.1 FTE to 145.35 FTE. Conversely, service capacity will
decrease in Public Health, where anticipated State grant revenue shows a decrease of
$258,452 (to $2,655,897) and staffing is down 5.05 FTE (to 67.15 FTE). These reductions are
despite an increase in support from the General Fund of $352,118 (to $2,701,475) to avoid
much deeper cuts, particularly in the provision of critically needed health care services to
uninsured citizens. FY 14 will be a groundbreaking year in the manner in which Public and
Behavioral Health services are delivered, with the launch of Coordinated Care Organizations
(CCOs) in Fall 2013, along with the commencement of Health Insurance Exchanges. This
regional approach to health care will include partnerships with Crook and Jefferson
Counties, along with a contractual relationship with Pacific Source Health Care.
Community Justice – Juvenile – The FY 14 budget in Juvenile reflects the closure of an
additional pod in the detention center, leaving one functioning pod. Detention capacity under
this condition is reduced to 16 juveniles, although current detainee populations are not
expected to exceed that capacity, a second pod could be re-opened if necessary. The closure
results in overall Juvenile FTE decreasing by 4.8 FTE (to 48.2 FTE). This continues a trend
in staffing reductions in Juvenile, which is down over 25% since 2009. Despite these
reductions, General Fund support for Juvenile is not expected to decrease, due to cost
increases in other areas.
Community Justice – Adult – The State’s preliminary budget indicated an increase of just
over $200,000 in funding from the Department of Corrections for Adult Parole & Probation
(APP) in FY 14. However, although administrative rules are still being drafted, the passage
of Senate Bill 3194 will affect the eventual funding received from the State. The base state
funding, despite cost increases related to PERS and health care, will preserve existing staff
and programs in APP, and allow the General Fund support to remain flat in FY 14 as a
result.
Assessor’s Office – Reflecting the completion of the GIS re-mapping project, a GIS Analyst
position has been eliminated from the Assessor’s Office, reducing the overall staffing to
30.75 FTE. Nevertheless, overall staffing costs in the office are budgeted to increase by
$96,736, showing again the impacts of increases to PERS and health care costs.
District Attorney’s Office – State Liquor Enforcement Fund support for the Victims
Assistance Program was significantly curtailed for FY 14, necessitating an increase in
General Fund support for the D.A.’s Office of $104,631 to maintain the program at current
levels. Although no staffing increases were adopted, the Civil Commitment program, which
was housed in the County’s Legal department, will move to the D.A.’s Office. Although the
impact of this transfer will be evaluated in FY 14, the program will be absorbed by existing
staff for the time being. The requested budget prepared by the department assumed the
removal of interdepartmental Information Technology (IT) internal service charges in the
D.A.’s Office as a transition to internal provision of these services. The final budget restores
Page 6
IT internal service charges in FY 14, pending final decisions on how information technology
services will be delivered.
Contingency – Departments were instructed to budget contingency at a minimum of 8.3% of
operating budget, or one month’s worth of requirements, consistent with our financial
policies. Despite the significant increase in cost of labor (PERS and health care), and in some
cases requiring cuts in operational costs, departments have generally complied with this
directive.
IN CONCLUSION
The FY 14 County budget is balanced with no appreciable decrease in services to our citizens.
There are many positive factors contributing to this, not the least of which is the generally
improving economic outlook in the Central Oregon region, including Deschutes County. Our
rebounding tourism and business environment, higher construction activity and increasing
real estate prices, and finally an improving state budgetary outlook have all combined to
stabilize and in some cases increase many of the revenue sources on which the budget is
built. If not for rapidly increasing PERS and health care costs our outlook for FY 14 would
look much better than it is. There is room for optimism, however, in the years beyond FY 14
as the County takes measures to stabilize health care costs through on-site health services
and ongoing examination of the level of benefits provided and the state continues to look for
ways to address the cost of PERS. It is noted however that PERS rates in fiscal year 2015
and 2016 will be primarily based on PERS assets as of 12/31/13. How the stock market
performs between now and the end of the calendar year in increasing PERS assets will be
critical in determining how PERS rates are impacted.
I would like to extend my appreciation to the employees in all County departments who carry
out the services described in this budget document. They and the customers they serve are
truly the “end product” in any budget preparation process. In addition to the employees in
each operating department that prepare the initial budget submittal, certain individuals play
a large role in carrying the process forward to the Budget Committee, including retiring
Finance Director Marty Wynne, Budget Analyst Teri Maerki, Assistant to the County
Administrator Dave Inbody and Deputy County Administrator Erik Kropp. To them, I extend
my thanks. Finally, I acknowledge and appreciate the thoughtful work of the Budget
Committee in employing their extensive knowledge of Deschutes County, as well as their
financial acumen, in their review of the proposed budget.
Respectfully submitted,
Tom Anderson
County Administrator
Page 7
This page intentionally left blank.
Page 8
Deschutes County FY 2014 Goals and Objectives
Mission Statement
Enhancing the Lives of Citizens by Delivering Quality Services
in a Cost-Effective Manner
Safe Communities: Protect the public through a coordinated continuum of care
1. Promote targeted prevention, diversion and intervention programs to reduce recidivism and future demands on
County services
2. Respond to, investigate and prosecute criminal activity to ensure the guilty are held accountable, the innocent
protected, and the rights of all citizens are respected
3. Protect the community by providing safe, secure and humane detention facilities for adult inmates and
delinquent juveniles
4. Provide for supervision of adults and juveniles who have participated in criminal activity through parole,
probation, diversion and post-prison supervision
Healthy People: Facilitate, invest in and provide a system of services to protect and
improve the health of residents
1. Ensure children, youth and families are protected, healthy and successful
2. Support physical, mental and social well-being through partnerships, prevention and access to quality,
affordable health care for the most vulnerable populations
3. Assess, preserve, promote and protect the basic health and wellness of residents
4. Provide behavioral heath treatment and support services for community members with the greatest need
5. Promote preventive health through community education, outreach and advocacy
Economic Vitality: Promote policies and actions that stimulate economic development
1. Provide safe and effective infrastructure that supports local economic opportunities and livable communities
2. Support land use policies that promote beneficial utilization of the land for economic growth
3. Support beneficial management and access policies of publicly owned natural resources to promote tourism and
recreational activities
4. Pursue inter-jurisdictional and interdepartmental cooperation to enhance service delivery and the cost
effectiveness of public services
Healthy Environment: Assess, protect and enhance the natural resources
1. Support sound forest and public land management practices and oversight
2. Enhance and protect air, land and water resources
Effective Service Delivery: Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
1. Support employee development, productivity and safety through training, technology, resources and tools
necessary to deliver quality public services
2. Support and promote Deschutes County Customer Service “Every Time” Standards
3. Provide ongoing evaluation of employee performance, job satisfaction and wellness
4. Provide comprehensive support services in an effective and efficient manner
5. Ensure accurate, secure and timely delivery of public services
6. Monitor, analyze and report on the financial health of the organization
7. Promote policies and actions that provide open and transparent access to County government
Introduction
Deschutes County, OREGON Page 9
Departmental Performance Measures
The Board of County Commissioners establish countywide Goals and Objectives annually. Departments
provide performance measures that align with the priorities established by the Board of Commissioners.
Departments track three to six performance measures in addressing the Countywide Goals and Objectives.
Each department should have at least one quantitative measure, one qualitative measure and one
compliance-based or outcome-based measure. These measures are listed below in relation to each Goal and
Objective. In the departmental narrative section, more information regarding these measures is provided.
Safe Communities
Objective #1: Promote targeted prevention, diversion and intervention programs to
reduce recidivism and future demands on County services
1. Number of adult offender sanctions, interventions and violations submitted (Community Justice)
2. Percentage of at-risk juveniles without a criminal offense six months after completion of Functional
Family Therapy treatment (Community Justice)
3. Success rate for defendants offered alternative resolution programs (Justice Court)
4. Direct cost per County Jail inmate per day (Sheriff’s Office)
Objective #2: Respond to, investigate and prosecute criminal activity to ensure the guilty
are held accountable
1. Percentage of calls answered within 5 seconds (Deschutes County 9-1-1 CSD)
2. Percentage of calls answered within 10 seconds (Deschutes County 9-1-1 CSD)
3. Average time to refer a call to dispatch (Deschutes County 9-1-1 CSD)
4. Rate of collection on outstanding receivables (Justice Court)
5. Number of patrol calls for service (Sheriff’s Office)
6. Number of civil papers processed (Sheriff’s Office)
7. Percentage of small claims cases resolved prior to trial (Justice Court)
8. Number of self-initiated patrol calls for service (Sheriff’s Office)
9. Detective cases closed (Sheriff’s Office)
10. Cases reviewed per Deputy District Attorney FTE (District Attorney’s Office)
Objective #3: Protect the community by providing safe, secure and humane detention
facilities for adults and juveniles
1. Number of hours of pro-social skill development provided in juvenile detention facility (Community Justice)
Objective #4: Provide for the supervision for adults and juveniles who have participated
in criminal activity through parole, probation, post-prison and diversion
1. Percentage of juvenile probation officers completing criminogenic risk assessments (Community Justice)
2. Percentage of juveniles with successful case closures (Community Justice)
3. Percentage of adult felony successful case closures (Community Justice)
Introduction
Deschutes County, OREGON Page 10
Healthy People
Objective #1: Ensure children, youth and families are protected, healthy and successful
Objective #2: Support physical, mental and social well-being through partnerships,
prevention and access to quality, affordable health care for the most vulnerable
populations
Objective #3: Assess, preserve, promote and protect the basic health and wellness of residents
Objective #4: Provide behavioral health treatment and support for community members
with the greatest need
Objective #5: Promote preventive health through community education, outreach and
advocacy
The Health Services Department uses five indexes to address these five objectives. The indexes are as follows:
1. Access Index—measures the ability of individuals to get the help they need when they need it
2. Utilization Index—measures the services provided and amount of capacity to provide services being used
3. Satisfaction Index—measures the quality of the experience for individuals receiving services
4. Outcome Index—measures the degree to which the intended outcomes are met
5. System Performance Index—measures the ability to operate and provide services that meet standards of
excellence, best practices, compliance and efficiency
Economic Vitality
Objective #1: Provide safe and effective infrastructure that supports local economic
opportunities and livable communities
1. Overall Average Pavement Conditions Index (Road)
2. Percentage of roads rated good or better (Road)
3. Percentage of road system receiving a pavement maintenance treatment (Road)
4. Pounds of household and small business hazardous waste collected outside of Bend (Solid Waste)
5. Complete all or a portion of Tumalo Trail (Community Development)
6. Pavement Conditions Index Sustainability Ratio (Road)
7. Economic savings to local community due to implementation of local service (Solid Waste)
Objective #2: Support land use policies that promote beneficial utilization of land for
economic growth
1. Initiate a program to evaluate resource land designations (Community Development)
Objective #3: Support beneficial management and access policies of publicly owned
natural resources to promote tourism and recreational activities
1. Total number of visitors to the Deschutes County Fair (Fair & Expo Center)
2. Average score received on post-event survey (Fair & Expo Center)
3. Reach a solution for a safe and affordable boat launch at or near Harper Bridge (Community Development)
4. Economic impact generated from Fair & Expo events and facilities (Fair & Expo Center)
Introduction
Deschutes County, OREGON Page 11
Objective #4: Pursue inter-jurisdictional cooperation to enhance service delivery and the
cost effectiveness of public service
1. Number of emergency preparedness exercises conducted (Sheriff’s Office)
2. Assist in establishing a legal unit of land for the La Pine Rodeo ground property (Community Development)
Healthy Environment
Objective #1: Support sound forest and public land management practices and oversight
1. Yard debris collected through spring Fire Free event (Natural Resource Protection)
2. Number of outreach opportunities where support is provided (Natural Resource Protection)
3. Update all Community Wildfire Protection Plans within five-years (Natural Resource Protection)
4. Update policy to address potential conflicts between open access for recreation and preservation of
resources (Property & Facilities)
Objective #2: Enhance and protect air, land and water resources
1. Number of acres treated on private and County-owned land (Natural resource Protection)
2. Average score received on customer satisfaction surveys (Solid Waste)
3. Implement Department of Environmental Quality and Strategic Committee recommendations on South
County groundwater or obtain approval for a business-wide Goal 11 exception (Community Development)
4. Number of Department of Environmental Quality permit violations (Solid Waste)
Effective Service Delivery
Objective #1: Support employee development, productivity and safety through training,
technology, resources, and tools necessary to deliver quality public services
1. Provide regular countywide trainings on employee discipline, bias and ex parte contacts, and public
contracting, as well as customized topics upon request (Legal Counsel)
2. Work orders completed within 48 hours of request (Property & Facilities)
3. Average satisfaction score received on post-training surveys (Information Technology; Legal; Personnel)
4. Complete installation of new State ePermitting software, Accela (Community Development)
5. Proactively determine and provide additional training based on employee’s ability to meet District
standards (Deschutes County 9-1-1 CSD)
6. Complete shutdown of all legacy data systems by May 31, 2015 (Information Technology)
7. Number of workplace accidents requiring days away from work, restricted or transferred workers (Risk)
8. Training hours provided to law enforcement, community partners and District Attorney’s Office (District
Attorney’s Office)
Objective #2: Support and promote Customer Service “Every Time” Standards
1. Average satisfaction score on post-audit surveys (Administrative Services)
2. Voluntary compliance rate on Code Enforcement cases (Community Development)
3. Average score on customer satisfaction surveys (Community Development; District Attorney’s Office;
Clerk’s Office; Veterans Services)
4. Ratio of complaint-based calls as percentage of total call volume (Road)
Introduction
Deschutes County, OREGON Page 12
Objective #3: Provide evaluation of employee performance, job satisfaction and wellness
1. Percentage of employee evaluations completed within 30 days of employee anniversary date (Personnel)
2. Employee voluntary turnover rate (Personnel)
Objective #4: Provide comprehensive support services in an effective and efficient manner
1. Documents, contracts and resolutions processed per FTE (Administrative Services)
2. Number of hours per FTE of production work logged in work order system (Information Technology)
3. Implement automated case management software and associated hardware (Legal Counsel)
4. Average score received on employee satisfaction survey (Administrative Services; Finance; Legal Counsel;
Personnel; Property & Facilities; Risk Management)
5. Average score received on post-work order event satisfaction surveys (Information Technology)
6. Average days to complete Board of Commissioner meeting minutes (Administrative Services)
7. Furnish Board of Commissioners quarterly summaries of litigation affecting the County (Legal Counsel)
Objective #5: Ensure accurate, secure and timely delivery of public service
1. Average turnaround time on building plan reviews (Community Development)
2. Accounts per FTE (Assessor’s Office)
3. Percentage of real property records recorded, indexed and returned within one business day (Clerk’s Office)
4. Number of tax accounts processed per FTE (Finance)
5. Maintenance orders as percentage of total work orders performed (Road)
6. Clients served per FTE (Veterans’ Services)
7. Written approval by Department of Revenue for Ratio Study (Assessor’s Office)
8. Audit recommendation acceptance rate (Administrative Services)
9. Percentage of tax statements mailed by October 25th (Assessor’s Office)
10. Written certification from Department of Revenue approving the County Assessment Function Funding
Assistance program (Assessor’s Office)
11. Percentage of voter notification cards mailed within 14 days of registration (Clerk’s Office)
12. Accurate documentation of complaints ensuring they are adequately addressed, properly analyzed, and
solutions are developed and implemented (Deschutes County 9-1-1 CSD)
13. Develop policy governing the actions and activities for handling secure data (Information Technology)
14. Average time to address client needs (Veterans’ Services)
Objective #6: Monitor, analyze and report on the financial health of the organization
1. Cost per Account (Assessor’s Office)
2. Administrative expenses as percentage of taxes imposed (Assessor’s Office)
3. Percentage of grant applications submitted that are awarded funding (Administrative Services)
4. Receive GFOA Certificate of Achievement Award for FY 2014 budget document (Finance)
5. Receive GFOA Certificate of Achievement Award for FY 2014 Comprehensive Annual Financial Report
(Finance)
Introduction
Deschutes County, OREGON Page 13
Introduction—County Profile
French-Canadian fur trappers gave the name, “Riviere des Chutes” (River of the Falls), to one of Oregon’s most
scenic rivers. It is from this river that the County of Deschutes takes its name. Located in the heart of Central
Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east,
Deschutes County is the outdoor recreation capital of Oregon. The county encompasses 3,055 square miles of
scenic beauty, mild climate, diverse recreational opportunities and a growing economy. From humble beginnings,
Deschutes County now experiences the most rapid population growth of any county in Oregon. It has developed
into a bustling, exciting destination where progress, growth and unique beauty intertwine.
County Formation
The Oregon Territory was established in 1846 and included the current states of Washington, Oregon, Idaho and
parts of Montana and Wyoming. This territory was eventually split up when Oregon obtained its statehood on
February 14, 1859. At that time, the area that is now Deschutes County was part of Wasco County. In 1882,
Central Oregon seceded from Wasco County forming Crook County with Prineville as the county seat. In 1914,
the northwest portion of Crook County separated to form Jefferson County. During this time, a movement was
underway to move the county seat from Prineville to Bend. Although a vote to move the county seat narrowly
failed, support for the establishment of a new county with Bend as the county seat eventually prevailed. It was
not until December 13, 1916 that Deschutes County became a county in its own right. Created from the western
portion of Crook County, Deschutes County was the last of Oregon’s current 36 counties to be established. The
new county had its first meeting to organize county government in 1918 with the election of Judge William
Barnes, Commissioners A.L. Mackintosh and Lew Smith, District Attorney Harvey DeArmond, Sheriff S.E.
Roberts, Treasurer Clyde McKay, Coroner Elmer Niswonger, as well as a county clerk, assessor, surveyor,
physician and superintendent of schools.
Population
When Deschutes County was formed in 1916, it was home to an estimated 5,000 residents. By 1920, the first U.S.
Census held after its formation, the population had nearly doubled. Since that time, population growth in
Deschutes County has
been swift. Over the last
20 years, Deschutes
County is the fastest
growing county in
Oregon. This graph
displays the population
for Deschutes County
recorded by the U.S.
Census Bureau between
1920 and 2010. The
Population Research
Center at Portland State
University provided
estimates for 2011 and
2012.
Deschutes County Profile
Deschutes County, OREGON
9,622 14,749 18,631 21,812 23,100 30,442
62,142
74,958
115,367
157,733158,875
160,140
0
50,000
100,000
150,000
200,000
19201930194019501960197019801990200020102011
est.
2012
est.
Population
Page 14
Demographics
Unless otherwise identified, all of the following demographic information about Deschutes County was drawn
from the U.S. Census Bureau’s 2007-2011 American Community Survey.
Race
Among Deschutes County’s residents, 93% are white, 1% are American Indian, 1% are Asian, 3% are of another
race with the remaining 2% of two or more races. Hispanics, represented of any race, make up 7% of the
population.
Age
The median age of Deschutes County residents is 39.9 years old, which is slightly older than the U.S. median age
of 37.1 years old. This includes 15% of residents who are 65 years old or older and 23% under the age of 18.
Residence
Among current Deschutes County residents, 58% were born outside of Oregon, including 6% who were born
outside the United States. Nearly half of all residents, 44%, moved into their current home since 2005.
Education
High school graduates represent 93% of the population over the age of 25 years old. Those with a Bachelor’s
degree or higher represent 30% of the County’s population.
Deschutes County consists of three school districts. The largest is the Bend-La Pine School District which services
approximately 16,860 students. The second largest district is the Redmond School District with approximately
7,000 students. In addition to the City of Redmond, this district serves Alfalfa, Eagle Crest, Crooked River,
Terrebonne and Tumalo. The third district is the Sisters School District serving about 1,300 students. There are
also a number of private schools in the County.
Deschutes County is also home to the Central Oregon Community College (COCC). The main campus is located in
Bend with a satellite campus in Redmond. There were 17,904 students enrolled at COCC in the 2012-2013 school
year. Among those enrolled, 11,403 were taking classes for credit, and 6,501 were taking non-credit classes.
OSU-Cascades, located in Bend on a campus shared with COCC, is the only baccalaureate and graduate degree
granting institution based in Central Oregon and has been administered by Oregon State University since
opening its doors in September 2001. It compliments COCC course work, offering upper-division and graduate
courses and currently offers 16 academic majors. Enrollment for Fall 2012 was 1,039 students with 238 dually
enrolled at COCC. Efforts are underway to convert OSU-Cascades into a four-year university. In August 2012, the
Oregon University System endorsed OSU-Cascades; expansion to a four-year campus. The campus plans to add
freshman and sophomore courses beginning in 2015.
Income and Employment
Historically, Deschutes County was dominated by wood product manufacturing. However, the local economy has
undergone significant changes in the last two decades. Now dominated by retail trade, health care and tourism,
Deschutes County attracts visitors and consumers from neighboring counties and around the state. Over the past
ten years, Deschutes County’s economy has outperformed all other counties in Oregon. Beginning in 2007,
however, the economy slowed down significantly led by a stalled housing market. According to the Oregon Labor
Market Information System, the unemployment rate in Deschutes County in June 2013 was 10.0%, which is down
from 11.5% in June 2012, but still higher than the state unemployment rate (7.9%) and national rate (7.6%). The
median household income in Deschutes County is $53,071 with a per capita income, $39,392, slightly above the
state and national rate according to the U.S. Department of Commerce, Bureau of Economic Analysis.
Deschutes County, OREGON
Introduction—County Profile
Page 15
County Health
On an annual basis, every county in the United States is ranked within their state in two general areas: health
factors and health outcomes.
Health Factors include behaviors, clinical care, social and economic factors, and the physical environment.
Deschutes County was ranked 7th out of 33 counties in Oregon including a number two ranking in health
behaviors.
Health Outcomes measures the length and quality of life. Deschutes County was ranked 5th in the state in
this category.
This chart indicates the six areas assessed as part of the County Health Rankings for 2013 and Deschutes County’s
rank relative to other Oregon counties.
The Robert Wood Johnson Foundation, in collaboration with the University of Wisconsin Population Health Institute,
developed the County Health Rankings in 2009. Utilizing health-related data from the Centers of Disease Control and
Prevention, Behavioral Risk Factor Surveillance System, National Center for Health Statistics, National Center for
Chronic Disease Prevention and Health Promotion, and National Center for Hepatitis, HIV, STD and TB Prevention,
50 state-specific reports were developed and counties within the state are ranked based on a 28 different health factors.
Health Factors Measures 2012 Rank
Behaviors Tobacco use; Diet & Exercise; Unsafe Sex; Alcohol Use 2nd
Clinical Care Access to Care; Quality of Care 5th
Social & Economic Education; Employment; Income; Family & Social Sup-
port; Community Safety 16th
Physical Environment Environment Quality; Built Environment 11th
Health Outcomes Measures 2012 Rank
Mortality Premature Death 5th
Morbidity Health-related Quality of Life; Birth Outcomes 9th
2011 Rank
1st
5th
11th
3rd
2011 Rank
7th
9th
2013 Rank
2nd
5th
11th
2nd
2013 Rank
7th
9th
Largest Employers in Deschutes County (2012)
Employer # Employees Type of Business
1. St. Charles Medical Center 2,842 Health Care
2. Bend-La Pine School District 1,743 Education
3. Deschutes County 1,016 Government
4. Sunriver Resort 900 Accommodation
5. Mt. Bachelor 749 Accommodations & Recreation
6. Redmond School District 737 Education
7. Bend Memorial Clinic 575 Health Care
8. Northview Hotel Group 530 Accommodations
9. Wal-Mart 519 Large Retailer
10. Fred Meyer 497 Grocery Stores
% Total Employment
4.2%
2.9%
1.7%
1.4%
1.2%
1.2%
1.0%
1.0%
0.9%
0.8%
Introduction—County Profile
Deschutes County, OREGON Page 16
History
People have inhabited what is now Deschutes County for approximately 11,500 years. Native American people
regularly passed through the region following the Klamath Trail along the Deschutes River from southern Oregon
north to the Columbia River. They would collect seasonal foods, hunt wild game and fish for salmon in the area’s rivers.
The area was primarily inhabited by three native tribes when British and French fur trappers arrived in the early to
mid 1800’s. In the North, Wasco bands fishing the Columbia River would travel south to trade with other native tribes.
The Walla-Wallas (later Warm Springs bands), living on the Columbia River tributaries, would travel between summer
and winter camps. They relied on fish, as well as game, roots and berries for food and traded regularly with the Wascos.
The Paiute bands from the southeast, having little contact with the other tribes, migrated great distances following
game across the high plains of Oregon, Utah, Idaho and Nevada. The Treaty of 1855 established the Warm Springs
Reservation just north of Deschutes County for the Wascoes and Walla-Wallas. The Paiutes joined the reservation in
1879.
A party from the American Fur Trading Company is believed to be the first non-native travelers to pass through
Deschutes County in 1813. Peter Skene Ogden, a fur trader with the Hudson’s Bay Company, was the first European
visitor to spend time in Deschutes County in 1825 while undertaking a trapping expedition. Throughout the late 1820’s
and 1830’s, small groups of fur traders began passing through the County.
In the 1840s, large groups of settlers began traveling west along the Oregon Trail headed to new farming communities
developing on the west side of the Cascade Mountains. The typical route followed a path several hundred miles north of
Deschutes County along the Columbia River. In 1845, however, Stephen Meek led a large party west from Fort Boise in
search of a shorter route that brought them to Deschutes County. Unfortunately, no viable shortcut was discovered and
Meek’s party paid a heavy physical toll, with several members of the party losing their lives.
While the Deschutes River offered a path for traveling north and south during this time, the nearest east-west travel
route was the Barlow Road located several hundred miles north in The Dalles. This changed in 1853 with the
establishment of the Willamette Pass, located just across the southern border of Deschutes County. This route crossed
the Cascade Mountains connecting the area to Eugene. Eventually two routes were established in Deschutes County-
the Scott Trail over the MacKenzie Pass in 1862 and the Santiam Wagon Road in 1866.
First Permanent Settlers
The establishment of travel routes across the Cascade Mountains brought four cattlemen in 1859, Deschutes County’s
first semi-permanent settlers. John Craig, Robert Millican, Felix Scott Jr. and Marion Scott brought 900 head of cattle
eastward through the mountains in the spring to graze their stock in Central Oregon. They would pass back across the
mountains before the advent of winter. Soon other cattle ranchers began grazing their herds in Deschutes County.
Later, sheep herders began summering in the higher elevations of the Cascades bringing their flocks down to lower
elevations when the weather got too cold. The appearance of both cattle ranchers and sheep herders in the area touched
off what became known as “range wars” in Deschutes County. These conflicts were common in communities across the
western United States during this time. Cattle ranchers blamed sheep herders for overgrazing and sheep herders
blamed cattle ranchers for excluding them from public lands and monopolizing limited water sources.
Other than cattle ranchers and sheep herders, Central Oregon did not attract many settlers in the 19th Century. This
could be attributed to limited access to and from other communities, an absence of railroad service and non-irrigated
lands ill equipped for agriculture. The Carey Act of 1894 and the Newlands Reclamation Act of 1902 provided federal
support to irrigate large tracts of public land and distribute them to new settlers. This legislation initiated large
irrigation ventures and led to a significant number of new settlers arriving in Central Oregon.
Introduction—County Profile
Deschutes County, OREGON Page 17
Railroads
James J. Hill, of the Great Northern and North Pacific railroads, bought the Oregon Trunk Railway for a planned route
up the Deschutes River. E.H. Harriman, who controlled the Union Pacific Railway and the Southern Pacific Railway,
seeking a similar route, incorporated the Des Chutes Railway. In 1909, the Oregon Trunk and Des Chutes Railroads
began building parallel railroads on opposite sides of the Deschutes River in a race to provide rail service to Deschutes
County. Dynamiting, sabotage, and brawls punctuated the “Deschutes Canyon War” as both tried to be the first rail-
road to reach the growing communities in Deschutes County. Eventually, an agreement was worked out in May 1910 to
provide for joint operation of the rails. Passenger rail service reached Redmond on September 21, 1911 and Bend three
months later. Railroad was soon followed by the construction of several major highways along the earlier established
east-west trails, further connecting Deschutes County to the rest of the state.
Timber Industry
The ponderosa pine forests of Deschutes County attracted the attention of pine lumber producers who began acquiring
timber lands as early as 1895. With the establishment of the Deschutes National Forest in 1908, the abundance of
timber in Central Oregon was no longer a secret. Soon after railroad service became available, lumber companies built
mills to process the harvesting of the region’s pine forests. Within a decade nearly every community in the County had
railroad service and a lumber mill. During this time, Bend emerged as one of the nation’s great pine production centers.
Shevlin-Hixon and Brooks-Scanlon, two prominent lumber companies at the time, both built large mills in Bend in
1915. Less than a year later, the two mills were producing 750,000 board feet of lumber per day and employing
thousands of people. Lumber mills served as the primary economic driver in Deschutes County for the next several
decades peaking during World War II when 700 million board feet was being produced each year in the county. After
the war, however, the industry started to decline. In 1950, Shevlin-Hixon was purchased by Brooks-Scanlon and mills
began closing. Brooks-Scanlon was eventually acquired and their mill in Bend ceased operation in 1994. By the end of
the 20th century, no operating mills remained in Deschutes County.
Outdoor Recreation
In 1928, four Scandinavian mill workers, Chris Kostol, Emil Nordeen, Nels Skjersaa and Nils Wulfberg, formed the
Bend Skyliners mountaineering club. This club is credited with introducing winter sports to Deschutes County by
sponsoring races, conducting mountain rescues and promoting competitive skiing. Bill Healy, after developing a great
interest in winter sports as a member of the 10th Mountain Division during World War II, moved to Bend after the war
and joined the Skyliners. In 1957, Healy, with other investors, developed a ski area on Bachelor Butte. The peak would
be renamed Mount Bachelor and become a popular winter sports attraction and a prominent destination in Deschutes
County.
As more travelers visited Deschutes County during the 1950’s, attention was drawn to the blue skies, snow-capped
mountains, green parks, and scenic waterways the area had to offer. Vacationers came to enjoy outdoor recreational
activities including fishing, hunting, mountaineering, and summer camping. Leisure, tourism and outdoor recreational
pursuits began taking root supplanting the declining timber industry as the County’s new economic driver and remain
so today.
Introduction—County Profile
Deschutes County, OREGON Page 18
Communities
Deschutes County contains residential communities offering a variety of urban and rural lifestyles. There are six
specific community types located in the county: incorporated cities, unincorporated urban communities, rural
communities, rural service centers, resort communities and destination resorts. The U.S. Census Bureau also
recognized additional communities as census designated places (CDPs).
Incorporated Cities
For a community to become an incorporated city, it requires the vote of 50% of residents. Once incorporated, a city is
permitted to levy taxes on residents and is required to provide services such as electricity, sewer and water. There are
four incorporated cities in Deschutes County.
Bend
Serving as the county seat, Bend is the largest city in Deschutes County and the seventh largest city in Oregon. The
name was derived from "Farewell Bend," a designation used by early pioneers referring to the bend in the Deschutes
River marking one of the few points where the river could be crossed. In 1860, John Young Todd, Bend’s first settler,
built a bridge across the Deschutes River at Sherar’s Falls and established the Farewell Bend Ranch. In 1877, Cort
Allen and William Staats, would become the first permanent residents in what would eventually be the City of Bend.
By the turn of the century, only 21 residents inhabited the area and raising livestock was the only industry. This
changed with the arrival of Alexander Drake in 1900, who began purchasing land along the Deschutes River. He
purchased vast tracks of timber land and set up a mill in 1901. Forming the Pilot Butte Development Company, Drake
constructed a canal system to irrigate the land and deliver water to the residents. In 1904, the Pilot Butte Development
Company platted the city, the Bend Post Office was established and the first phone lines were installed connected Bend
to Prineville. At Drake’s urging, 500 residents voted to create the City of Bend in 1905. With the arrival of the railroad
in 1911, Bend became a booming timber town. Drake Park was created in 1920 by a city bond levy and Shevlin Park
was donated by Shevlin-Hixon. A year later, the first streets of Bend were paved. Today, Bend is a popular tourist
destination centrally located to many of Deschutes County’s amenities. Bend, as the largest Oregon city east of the
Cascade Mountains, also serves as a regional center for commercial, industrial and cultural activity.
La Pine
Although people have lived in La Pine for more than a century, it remained Oregon’s last unincorporated town until
December 7, 2006 when residents voted to incorporate. Platted in 1910, next to the small town of Rosland, La Pine
would soon overtake the smaller community. The name was suggested by Alfred A. Aya referencing the abundance of
pine trees in the area. This community formed as a stop for travelers following the Huntington Road, a common path of
travel during the late 1800’s alongside the Deschutes River. La Pine is located in southern Deschutes County near the
Deschutes and Little Deschutes Rivers, as well as the Cascade Lakes. Nestled among tall pine forests, La Pine offers
panoramic views of the Cascade Mountains and convenient access to many outdoor recreational opportunities. It is a
growing community with a strong, rural character.
Redmond
Named for Frank and Josephine Redmond, this community is home of Roberts Field Regional Airport and the
Deschutes County Fair. The Redmonds were homesteaders who fortuitously pitched a tent next to the main irrigation
canal and adjacent to the projected path of the railroad in 1904. The next year, the town was platted and in 1906 water
reached the emerging community. The city was incorporated in 1910 with a post office being established in 1915. In the
early years, Redmond prospered as a market town serving farms and ranches in northern Deschutes County. The city
gained statewide attention with the construction of the Redmond Hotel in 1928, billed as the finest hotel east of the
Cascade Mountains. With the establishment of Camp Redmond in 1939, the largest Civilian Conservation Corps camp
on the West Coast, the community experienced a small population spurt. Roberts Field, which was constructed in 1940,
Introduction—County Profile
Deschutes County, OREGON Page 19
was leased by the U.S. Air Force for use as a training base for B-17 bombers and P-38’s during World War II. After the
war, the airport began offering commercial air service. Today, it provides the only commercial air service for the
Central Oregon region. Redmond is strategically located at the heart of Central Oregon. Due to its central proximity to
the county seats of Deschutes, Crook and Jefferson Counties (Bend, Prineville and Madras), Redmond often serves as a
hub for regional activities and events.
Sisters
Incorporated in 1946, Sisters is located at the foot of the Cascade Mountains in northwestern Deschutes County. The
community was originally established in 1865, just west of its current location, as Camp Polk, in response to reports of
Indian attacks. The camp was soon abandoned when no Indian problems were discovered. In 1888, the post office at
Camp Polk was moved to the present city site at the junction of the Santiam and McKenzie Passes. The name was
changed in recognition of the three Cascade peaks on the city’s western skyline, collectively known as the Three
Sisters. Originally serving as an outpost and supply depot for wagon travel across the Cascade Mountains, Sisters
honors its history by maintaining downtown storefronts designed in a turn-of-the-century style. Today tens of
thousands of visitors come to Sisters for the internationally recognized Sisters Outdoor Quilt Show. Sisters also hosts a
Professional Rodeo Cowboys of America-sanctioned rodeo that is the third largest in the state.
Urban Unincorporated Communities
This type of community must have at least 150 permanent residential dwellings, have three or more land uses and be
served by community sewer and water systems. Deschutes County has one urban unincorporated community.
Sunriver
Located 15 miles south of Bend, Sunriver is one of Oregon’s premier resort communities. It was constructed on the
former grounds of Camp Abbot, a World War II training facility which was abandoned in 1944. In 1965, a master plan
was developed and construction began two years later. Sunriver has many of the conveniences of a small city and
encompasses approximately 3,375 acres. Although there are an estimated 1,733 permanent residents, Sunriver’s
population expands to more than 12,000 temporary and permanent residents during peak tourist season.
Rural Communities
These communities are comprised primarily of permanent residential dwellings. They also contain commercial,
industrial and public land that serve the community and surrounding area. Deschutes County has two rural
communities.
Terrebonne
This community, located about six miles north of Redmond, was platted in 1909. It was originally named Hillman after
James Hill and E.H. Harriman, the two railroad magnates. Stimulated by the arrival of the railroad, many lots in the
newly platted town were being sold, in some cases sight unseen. This activity soon led to fraudulent land sales
tarnishing Hillman’s reputation and eventually prompting the town to change its name to Terrebonne, which means
“good earth.” Terrebonne is located just east of the Deschutes River on Highway 97. Visitors often stop in Terrebonne
on their way to Smith Rock State Park, one the premier rock climbing venues in Oregon, located only two miles east of
town.
Tumalo
Founded by A.W. Laidlaw, this community is located less than three miles northwest of Bend. The community is
bisected by the Deschutes River with the Laidlaw Butte on the west and the bluff of the river canyon on the east. The
community was originally settled with the incorporation of the Three Sisters Irrigation Company in 1899. Water was to
be diverted from the Deschutes River and Tumalo Creek to irrigate as many as 60,000 acres of land. The town,
originally named Laidlaw for its founder, was platted in 1904. The community envisioned becoming the population and
Introduction—County Profile
Deschutes County, OREGON Page 20
commercial center for Central Oregon with the arrival of the railroad. However, when it was announced that the
railroad would be passing through Bend, a similar-sized community at the time, instead of Tumalo such hopes were
dashed. The community officially changed its name to Tumalo in 1915, a Klamath word meaning “wild plum.” Today,
Tumalo is a small farming community with most farms on fewer than five acres.
Resort Communities
These are typically planned communities established and used for recreation or resort purposes. These communities
were developed before the establishment of the destination resort designation. They contain permanent and temporary
residential occupancy, as well as some commercial uses to serve the community. Deschutes County has two resort
communities.
Black Butte Ranch
Located eight miles west of Sisters, Black Butte Ranch has served as a cattle ranch since the late 1800’s. Today, a
portion of Black Butte Ranch remains an operational cattle ranch. In 1970, Brooks-Scanlon, the lumber company,
purchased 1,280 acres and develop a community of homes while trying to preserve the natural setting. They were
marketed across the state as second homes. Black Butte Ranch has grown to 1,830 acres in the main development with
1,252 lots for both permanent and seasonal residents, as well as 82 acres for industrial uses in support of the
community.
Inn of the 7th Mountain & Widgi Creek
Located about five miles southwest of Bend, the Inn of the 7th Mountain was developed in the late 1960’s as a stand
alone resort community with overnight lodging and recreational facilities. The initial 23-acre community, established
in 1972, includes 230 condominium units in 22 buildings and some commercial businesses targeted toward residents
and vacationers. A large portion of the units are inhabited on a seasonal basis. Widgi Creek was approved in 1983 as a
237-acre expansion of the Inn of the 7th Mountain. It includes a golf course, 107 single family homes and 103
condominium units. The community is entirely bordered by the Deschutes National Forest.
Destination Resorts
These communities are self contained developments providing visitor accommodations and developed recreational
facilities in a natural setting. When Oregon established statewide planning goals in 1975, development outside of
urban growth boundaries was prohibited, effectively ending future resort communities similar to Sunriver and Black
Butte Ranch. In 1982, the planning goals were revised to address destination resorts. A county could choose to permit
destination resorts provided a map of eligible areas and specific county plans and ordinances are created. In Deschutes
County, a resort must have a minimum of 160 acres, half dedicated to permanent open space. A minimum of 150
overnight units are required and residential units can not exceed twice the number of overnight units. Commercial
uses are limited to serving the resort and an investment of at least $7 million in visitor accommodations and
recreational facilities is required. There are four destination resorts located in Deschutes County:
Caldera Springs
Directly south of Sunriver is this 400-acre gated resort that contains 320 homesites. Having broken ground in 2006,
the resort includes 150 overnight lodging units, a 9-hole, par 3 golf course, man made lakes for fishing or canoeing,
more than 12 miles of bike and walking trails, a lodge, a lake house, and a pool and fitness facility.
Eagle Crest
Located six miles west of Redmond, this resort was established in 1985. Since that time, the resort has expanded to
include 891 residential homes in three housing developments covering 13 subdivisions. Eagle Crest also includes time-
share condominiums, three golf courses, a hotel, a restaurant, spa facilities, a 10,000 square-foot conference center, an
equestrian center and fitness centers. There are also 13 miles of paved paths for biking, jogging, and walks and a two-
mile hiking trail along the Deschutes River.
Introduction—County Profile
Deschutes County, OREGON Page 21
Pronghorn
Located on 640 acres south of Redmond, this resort and golf club is surrounded by 20,000 acres of protected federal
land. In addition to 384 home sites and custom designed villas, the resort features Jack Nicklaus and Tom Fazio-
designed golf courses, a 55,000 square foot clubhouse with a fitness center, spa, lounge and restaurant.
Tetherow
Located four miles west of downtown Bend, Tetherow is Deschutes County’s newest destination resort. When it is
completed, the resort is planned to include 589 single family houses and townhouses, a Scottish-style golf course, a
recreation center, a 50-room luxury hotel with a spa and restaurant, a recreation center and a conference center.
Completion of the overnight lodging is targeted for the spring 2014.
Rural Service Centers
This designation refers to an unincorporated community consisting primarily of commercial or industrial uses
providing goods and services to rural areas of the county. Typically only a small number of permanent residents live
near each center. Deschutes County has six rural service centers:
Alfalfa
Located 12 miles east of Bend, this small ranching community is home to about 400 families. The community was
named for the primary crop grown in the area. Due to the short growing season, few other crops can be grown and the
land has primarily been used for grazing livestock, mostly cattle. Most of the local ranches were established after the
formation of the Alfalfa Irrigation District in the early 1900’s brought water to the area. The Central Oregon Canal
now passes through the community. Most parcels in the area are 40 to 200 acres in size. Until 1987, the Alfalfa Grade
School, a one-teacher, two-room school served 18 students. Alfalfa is now a part of the Redmond School District. Alfalfa
also had a post office between 1912 and 1922. The Alfalfa Store and the Alfalfa Community Hall are located at the
heart of the community. The Alfalfa Rural Service Center boundary includes about 22 acres.
Millican
In the 1880’s, George Millican settled a ranch about 25 miles southeast of Bend which eventually became known as
Millican. Although it reached a population of 60 in the early 1900’s, for most of Millican’s existence it has been a one-
man town. Highway U.S. 20 was built in 1930, by which time only one resident remained. Billy Rahn, the sole resident,
moved the town closer to the new highway and remained the postmaster until he retired in 1942, and the post office
was closed. Bill Mellin purchased the community in 1946 operating a post office, which closed for good in 1953, a gas
station and a store. Mellin remained in Millican until his death in 1988. The 75-acre community has changed hands
several times since then. The store was closed in 2005 when the family operating it moved to nearby Hampton. The
Millican Rural Service Center boundary contains about 30 acres.
Brothers
On Highway 20 just about 15 miles southeast of Millican is the Brothers Rural Service Center, which is about 49 acres
in size. A post office was established in Brothers in 1913. Today, the small community includes a school, a market, café,
gas station, a highway rest area and a state highway maintenance field office. Brothers also has a public water system.
Hampton
Another 22 miles southeast of Brothers on Highway 20 is the Hampton Rural Service Center. About 35 acres in size,
this community includes a café and RV park. It also has a public water system.
Whistlestop
The Whistlestop Rural Service Center, located just a few miles northwest of La Pine, is about 8 acres in size.
Introduction—County Profile
Deschutes County, OREGON Page 22
Wildhunt
The Wildhunt Rural Service Center, located a few miles southwest of La Pine, is about 11 acres in size.
Census Designated Places
The U.S. Census Bureau, in an effort to capture unincorporated communities, identifies census designated places
(CDPs). These communities resemble incorporated places, but lack a municipal government. Besides the urban
unincorporated communities, rural communities, resort communities and destination resorts, Deschutes County had
two additional communities identified as CDPs in the 2010 U.S. Census.
Deschutes River Woods
This community is located immediately south of Bend. Originally planned as a hunting and trapping resort, Deschutes
River Woods emerged as a rural subdivision in the 1960s. At that time, the land was divided into parcels of one to five
acres and re-zoned for family dwellings.
Three Rivers
Located between Sunriver and La Pine, Three Rivers incorporates a series of rural neighborhoods built near the
Deschutes, Little Deschutes and Fall Rivers. Primarily developed in the 1950’s and 1960’s, these neighborhoods vary
from subdivisions with small lots to large wooded acreages.
Topology & Climate
Land elevation in Deschutes County ranges from a low of 2,971 feet in Terrebonne on the high desert prairie in the
northeast to a height of 10,363 feet at the peak of the South Sisters Mountain in the Cascade Mountains. Ancient lava
flows from the eruption of the Newberry Volcano has made Deschutes County the most cave-rich county in Oregon.
Local vegetation within the County is divided between Ponderosa pine forests, other conifers and evergreen shrubs at
the foot of the Cascade Mountains in the west and smaller Western Junipers, desert shrubs and grasses to the east,
with the Deschutes River serving as a rough boundary between them.
Sitting in the rain shadow of the Cascade Mountains, the county is fairly arid with more than 300 days of sunshine and
annual precipitation of about 12 inches in most of the County. Deschutes County also receives about 34 inches of snow-
fall each year. The Cascade Mountains, however, receive about 80 inches of rain and more than 300 inches of snowfall
annually. As the weather warms, this snow melts producing significant amounts of fresh water that fills area rivers
and irrigates the land. Average temperatures range from highs in the 80’s during the summer to lows in the 20’s during
the winter.
These conditions make Deschutes County an ideal location for outdoor recreational activities throughout the year.
During the winter months, Mount Bachelor provides skiing and snowboarding, while numerous cross country skiing,
snowshoeing and snowmobiling trails are available at area snow parks, as well as in and around the Cascade
Mountains. The summer allows for fishing, boating, whitewater rafting and kayaking on 500 miles of rivers and 150
lakes, hiking in 1.6 million acres of National Forests and rock climbing at Smith Rock State Park. Deschutes County,
with more than 300 miles of mountain biking trails, has been nationally recognized for its off-road cycling. Road cycling
in Deschutes County is also popular with a number of road races occurring annually, including the Cascade Cycling
Classic. Other summer attractions include Deschutes County’s 25 golf courses, numerous annual festivals and the
county’s resort communities.
Introduction—County Profile
Deschutes County, OREGON Page 23
Deschutes County, OREGON
Introduction Deschutes County Map Introduction
Page 24
Deschutes County, OREGON
Introduction
About this Budget Document
This budget document uses the widely recommended program budget format. The document provides
expanded narrative descriptions of revenue and expenditure issues in the context of departmental goals,
work plans and performance measures that tie into Countywide goals and objectives developed by the
Board of Commissioners. By budgeting this way, the County’s budget document serves also as a strategic
plan and a communication tool that the County uses to convey to the public easy-to-understand information
about significant budgetary issues, trends and resource choices. A line-item budget, is also prepared and
available for inspection by the Budget Committee and any other citizen.
While a line-item budget is an accounting document that provides an organization’s numerical details, a
program budget is a policy document and a long-range planning and communication document that,
besides being a financial plan, provides summary information about the line-item detail. The program
budget also gives the public a clear picture of exactly what it is buying with its money, and focuses Budget
Committee and Board of Commissioner’s attention on what the organization is trying to achieve with its
budget decisions. Among the distinguishing characteristics of a program budget are:
A coherent statement of financial policies. Deschutes County’s financial policies were first presented in
FY 2008 budget. The current version of our financial policies is included in this budget as Appendix A.
A statement of non-financial countywide goals and objectives. Goals and objectives are reviewed,
discussed and adopted by the Board of Commissioners at the annual retreat. As competing demands for
resources are considered, they are matched against the adopted goals and objectives. The Board’s FY 2014
goals are included in this document in the Introductory Section.
Goals and objectives for each department. Departments used the Board’s adopted Countywide goals
and objectives to develop their own goals, objectives, action plans and performance measures. Departments
were also able to establish goals and objectives specific to the department.
A capital improvements program. This was introduced in the FY 2009 budget document. A capital
improvement is defined as a project or purchase related to the acquisition, expansion or rehabilitation of
the County’s buildings, equipment, parks, streets and other public infrastructure. As a rule of thumb,
these improvements will cost more than $100,000. The program includes projects for which funding has
been identified, as well as those for which funding is unknown or uncertain.
A glossary of budget terms.
An overview of all budgeted FTE positions along with a complete salary schedule for all departments.
In addition to the above items, each department budget contains the following elements:
A description of department priorities as they related to the Countywide goals and objectives.
An organizational chart.
A summary of what the department does.
Performance management actions, goals, objectives and actual and target results.
A description of current year successes.
A description of significant issues and challenges forecast for the next fiscal year, as well as a
description of the department’s fiscal condition.
A budget summary and staffing summary.
Charts and Graphs that provide a visual depiction of effectiveness and efficiency.
Page 25
Deschutes County, OREGON
Introduction
Deschutes County Organizational Chart
Elected Offices
Appointed Offices
Department Functions
Citizens of
Deschutes County
Board of Commissioners
Alan Unger
Anthony DeBone
Tammy Baney
County
Administrator
Tom Anderson
Legal Counsel
Mark Pilliod
County Clerk
Nancy Blankenship
District Attorney
Patrick Flaherty
County Treasurer
Tom Anderson
County Sheriff
Larry Blanton
County Assessor
Scot Langton
Justice of the
Peace
Charles Fadeley
County Legal
Services
Administrative/
Court Proceedings
Treatment Courts
Victims’ Assistance
Prosecution in
Circuit Court
Corrections
(Jail/ Work Center)
Law EnforcementDocument
Recording
Vital Records
Elections Investments
Tax DistributionAssessment
Records
Cartography
Appraisals Traffic/ Ordinance
Violations
Small Claims Court
Administrative &
Support Services
Property Tax
Appeals
Page 26
Deschutes County, OREGON
Introduction
Deschutes County Organizational Chart
County & Deputy County Administrator
Appointed Offices
Department Functions
County
Administrator
Tom Anderson
Administrative
Services
Health Services
Scott Johnson
Community
Development
Nick Lelack
Road Department
Chris Doty
Finance/Tax
Wayne Lowry
Community Justice
Ken Hales
Information
Technology
Joe Sadony
Solid Waste
Timm Schimke
Property & Facilities
Susan Ross
Fair & Expo Center
Dan Despotopulos
Fair & Expo Center
RV Park
County FairTransfer Operations
Recycling Services
Landfill Disposal Adult Parole &
Probation
Juvenile Justice
Offender
Supervision
Electronic
Monitoring
Community Service
Supervision
Juvenile
Detention
Probation &
Diversion
Transitional
Services
Environmental
Soils
Code
Enforcement
Building Safety
GIS
Planning
Natural Resource
Protection
Internal Auditing
Public Information
Staff Recruitment
Public Health Behavioral Health
Maternal Child
Health
Women, Infants &
Children (WIC)
Reproductive
Health
Community
Health
Developmental
Disabilities
Adult Treatment
Child & Family
Budget
Payroll
Accounting
Tax Collection
Dog Licensing
GIS
Technology
Web Applications
Building
Maintenance
Property
Management
Early Learning
Council
Alcohol & Drug
Prevention
Noxious Weed
Control
Fleet Equipment
Services
County Surveyor
Develop/Maintain
Road System
Access & Crisis
Services
Deputy County
Administrator
Erik Kropp
Personnel
OPEN
Risk Management Grant Projects
Law Library
Workers’
Compensation
Unemployment
Insurance
General & Vehicle
Liability
Americans with
Disabilities Act
Veterans’ Services
Compensation
Insurance
Retirement
Programs
Health Benefits
Internal Service Departments
Page 27
Deschutes County, OREGON
Introduction
The Budget Process and Basis of Budgeting
In Deschutes County, before departments are asked to prepare their budgets for the upcoming year, budget
committee members are convened to discuss the major assumptions and issues expected to be included in
the budget that will be submitted to them by the budget officer for their approval. By law, the budget
committee consists of the members of the governing body and an equal number of members of electors (lay
members), who are appointed by the governing body. Members of the budget committee are appointed for
three-year terms and cannot receive any compensation for their services, as stated in the Oregon Revised
Statutes.
The government-wide financial statements are reported using the economic resources measurement focus
and the accrual basis of accounting, as are the proprietary fund and fiduciary financial statements.
Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of
the timing of related cash flows. Property taxes are recognized in the year for which they are levied. Grants
and similar items are recognized as revenue if all eligibility requirements imposed by the provider have
been met.
Governmental fund financial statements are reported using the current financial resources measurement
focus and the modified accrual basis of accounting. The Deschutes County budget is also prepared using the
modified accrual basis for all funds. Basically, the modified accrual basis means that budgeted revenues,
and other resources such as bond proceeds, must be available and measurable, to finance expenditures in
the budget year. Expenditures are recognized when incurred.
The budget officer draws together necessary information from the various department directors and other
staff, and prepares the proposed budget. As part of the proposed budget, the budget officer must submit a
“budget message” that describes the important features of the budget document, and explains the reasons
for significant changes from the previous year. The budget committee reviews the proposed budget and
may revise it before it is formally approved. The budget committee also approves any recommended tax
rate levies. The budget approved by the budget committee is later submitted to the Board of County
Commissioners for adoption. The Board of County Commissioners can reduce the approved budget by any
amount, but cannot increase appropriations in any fund by more than $5,000, or 10%, whichever is greater.
The budget must be adopted before the budget year begins.
During each day of budget presentation and review, there are opportunities for public input. All budget
meetings are open to the public. Oregon’s Local Budget Law, Chapter 294, has two important objectives:
(1) it establishes standard procedures for preparing, presenting, and administering the budget, and (2) it
provides for citizen involvement in preparing the budget and public exposure of the budget before its formal
adoption.
After the budget is adopted, changes in appropriations are sometimes necessary. The governing body may
make additional appropriations to: (1) expend new grant revenues received during the fiscal year, (2) adopt
a supplemental budget for occurrences or needs not foreseen at the time the budget was adopted, and (3)
approve appropriation transfers. All of the above require approval of the Board of County Commissioners.
Page 28
Deschutes County, OREGON
Introduction
FY 2014 Budget Preparation Calendar
November 2012
January 2013
February 2013
March 2013
April 2013
May 2013
June 2013
November 20th Budget officer and staff meet to discuss budget assumptions
January 3rd Budget Committee meets for overview and update of budget issues and
assumptions
January 4th Internal service departments begin the development of their budgets
January 11th Internal service departments submit requested budgets to Finance
January 29th Budget Development begins for County departments
January 28th Board of County Commissioners selects next fiscal year goals and objectives
February 19th-22nd Preliminary meetings with departments to discuss budget issues
March 1st Departments submit requested budgets to Finance
March 19th - 22nd Budget Officer and staff meet to review requested budgets
April 5th-May 12th Proposed budget document production
May 13th Proposed budget documents delivered to Budget Committee and staff
May 20th-23rd Budget Committee discusses budget, meets with departments, approves proposed
budget with Budget Committee changes
June 24th Public hearing on approved budget, changes to approved budget are submitted,
Board of County Commissioners adopts budget with changes
Page 29
Deschutes County, OREGON
Introduction
This page intentionally left blank.
Page 30
Deschutes County, OREGON
Goals and Objectives
Summaries
* Budget figures as adjusted through 6/30/2013
Comparative Summary - All County Funds
FY 2011
Actual
FY 2012
Actual
FY 2013
Budget*
FY 2014
Adopted
Amount
Change
Percent
Change
RESOURCES
Beginning Net Working Capital $ 81,327,537 $ 77,168,548 $ 73,571,504 $ 82,107,717 $ 8,536,213 11.6%
Property Tax - Current Year 25,584,028 25,540,013 25,205,355 24,772,712 (432,643) -1.7%
Property Tax - Prior Year 1,344,174 1,274,367 899,000 943,000 44,000 4.9%
Revenue - Excluding Property Tax 133,754,713 165,100,460 167,393,161 159,497,121 (7,896,040) -4.7%
Transfers In 27,199,416 21,156,745 22,809,420 19,086,678 (3,722,742) -16.3%
Total Revenues 187,882,331 213,071,585 216,306,936 204,299,511 (12,007,425) -5.6%
Total Resources 269,209,868 290,240,133 289,878,440 286,407,228 (3,471,212) -1.2%
REQUIREMENTS
Salaries 50,720,000 51,482,393 55,807,549 56,494,083 686,534 1.2%
Life & Long Term Disability 355,827 335,163 286,059 288,821 2,762 1.0%
Health & Dental Insurance 11,093,795 11,835,002 12,722,968 13,902,197 1,179,229 9.3%
FICA/Medicare 3,763,866 3,797,002 4,162,280 4,232,731 70,451 1.7%
PERS - Dept Charges Paid to PERS 6,202,474 6,845,336 7,589,074 9,808,032 2,218,958 29.2%
PERS - Dept Charges Paid to Reserve 917,444 - - - - 0.0%
PERS - Reserve paid to PERS - 1,625,977 1,800,000 2,230,000 430,000 23.9%
Unemployment Insurance 164,036 242,416 241,423 293,722 52,299 21.7%
Workers' Compensation 904,875 1,476,708 1,447,038 1,534,127 87,089 6.0%
Total Personnel Services 74,122,317 77,639,997 84,056,391 88,783,713 4,727,322 5.6%
Materials & Services 70,073,056 72,299,253 85,318,531 82,653,546 (2,664,985) -3.1%
Debt-Principal 7,396,875 32,617,352 24,363,940 8,198,509 (16,165,431) -66.3%
Debt-Interest 4,242,414 4,657,046 4,325,984 3,239,707 (1,086,277) -25.1%
Debt-Other Costs - - 102,839 - (102,839) -100.0%
Total Debt Service 11,639,289 37,274,398 28,792,763 11,438,216 (17,354,547) -60.3%
Capital Outlay 9,007,242 3,788,648 11,702,155 21,640,038 9,937,883 84.9%
Transfers Out 27,199,416 21,156,745 24,089,420 19,086,678 (5,002,742) -20.8%
Total Expenditures & Transfers 192,041,320 212,159,041 233,959,260 223,602,191 (10,357,069) -4.4%
Contingency - - 40,236,742 48,968,711 8,731,969 21.7%
Unappropriated Ending Fund Balance/
Reserve for Future Expenditure - - 15,682,438 13,836,326 (1,846,112) -11.8%
Total Requirements 192,041,320 212,159,041 289,878,440 286,407,228 (3,471,212) -1.2%
Page 31
Deschutes County, OREGON
Summaries
1 Detail of interfund activity shown on Materials and Services schedule.
Estimated
Revenues
$165,886,441
57.92%
Beginning net
working capital
$82,107,717
28.67%
Interfund
activity₁
$38,413,070
13.41%
Fiscal Year 2014 - Resources
Total Adopted Budget $286,407,228
Taxes-property
$25,715,712
15.50%
Taxes-other
$3,463,400
2.09%
Intergovernmental
$83,789,241
50.51%
Fines and forfeitures
$936,617
0.56%
Charges for services
$19,225,861
11.59%Interest and rents
$2,659,975
1.60%
Other revenues
$10,246,332
6.18%
Licenses and permits
$762,625
0.46%
Transfers in
$19,086,678
11.51%
Estimated Revenues - $165,886,441
Page 32
Deschutes County, OREGON
Summaries
1 Detail of interfund activity shown on Materials and Services schedule.
Appropriations
(Net of interfund
activity)
$185,189,121
64.66%
Contingency
$48,968,711
17.10%Interfund
activity₁
$38,413,070
13.41%
Unappropriated
ending fund
balance/ Reserve
for future
expenditures
$13,836,326
4.83%
Fiscal Year 2014 - Requirements
Total Adopted Budget $286,407,228
Personnel services
$88,783,713
47.94%
Materials and
services
$44,240,476
23.89%
Capital outlay
$21,640,038
11.69%
Debt service
$11,438,216
6.18%
Transfers out
$19,086,678
10.31%
Appropriations - $185,189,121
Page 33
Deschutes County, OREGON
Summaries
Estimated Revenues, Expenditures and Changes in Fund Balance
Major funds represent the significant activities of the County and include those County funds with revenues or expenditures,
excluding other financing sources and uses, exceeding 10% of revenues or expenditures of the total appropriated budget of the
fund type and at least 5% of the aggregate amount of all governmental and enterprise funds. Only four of the 92 budgeted
County funds qualify as major funds.
Fund balance (July 1, 2013) figures are equivalent to the beginning net working capital figures included on adjacent schedules.
Fund balance (June 30, 2014) figures are the combined total of contingency, unappropriated ending fund balance and reserve
for future expenditures included in other charts and schedules of this document. Revenues and expenditures include interfund
activity.
₁ The fund balance increase in the Sheriff's Office Fund is a result of appropriating total estimated resources of two separate
taxing districts which contract with the County for services. Beginning fund balance is zero due to payments from the districts
being adjusted to actual expenditures in this fund.
₂ The Behavioral Health Fund budget contains expenditures for resources received but not expended in FY 2013. These
expenditures, included in the FY 2014 budget, should provide better access to services for their clients.
₃The decrease in fund balance of the Road Fund reflects future transportation system improvements of $1.835 million included
in the beginning fund balance and reserved in the capital outlay expenditure category. Funding for aggregate & asphalt and
preservation/overlays, budgeted but unexpended in FY 2013, appears in the beginning fund balance and is appropriated in the
materials and services expenditure category for road projects in FY 2014.
Sheriff's Behavioral Special Debt
General Office Health Road Revenue Service
Fund Fund ₁Fund ₂Fund ₃Funds ₄Funds ₅
Revenue:
Property taxes 21,751,062$ -$ -$ -$ 676,000$ 3,288,650$
Other taxes 42,900 - - - 3,420,500 -
Licenses and permits 26,725 - 147,200 1,200 587,500 -
Intergovernmental 3,096,685 39,003,683 8,744,432 12,524,222 19,668,353 251,866
Charges for services 1,434,167 - 158,082 21,000 5,569,202 993,208
Fines,forfeitures, and
assessments 200 - - - 936,387 240,000
Interfund payments 101,195 - 8,445,643 1,437,000 1,817,849 -
Non-operating revenues 54,000 - 39,000 18,000 4,009,219 1,252,495
Other financing resources - - 1,670,895 953,148 12,455,288 2,572,261
Total estimated revenue 26,506,934 39,003,683 19,205,252 14,954,570 49,140,298 8,598,480
Expenditures:
Personnel services 9,231,077 27,417,095 13,095,797 5,385,717 22,435,403 -
Materials and services 4,486,478 5,589,535 6,828,913 10,306,609 25,208,163 5,300
Debt service 100,000 - - - 783,576 9,269,744
Capital outlay 16,700 412,562 10,000 2,882,108 2,583,064 -
Transfers out 13,030,218 300,000 204,900 450,000 3,856,832 -
Total expenditures 26,864,473 33,719,192 20,139,610 19,024,434 54,867,038 9,275,044
Net increase (decrease)
in Fund balance (357,539) 5,284,491 (934,358) (4,069,864) (5,726,740) (676,564)
Percentage increase
(decrease) in Fund balance (3.76%) 100.00% (26.99%) (67.67%) (18.57%) (52.68%)
Fund balance (July 1)9,500,000 - 3,461,651 6,014,368 30,833,888 1,284,400
Fund balance (June 30)9,142,461$ 5,284,491$ 2,527,293$ 1,944,504$ 25,107,148$ 607,836$
Nonmajor GovernmentalMajor Governmental Funds
Page 34
Deschutes County, OREGON
Summaries
Estimated Revenues, Expenditures and Changes in Fund Balance
₄ The following special revenue funds contain the largest fund balance changes of the 51 funds represented in the aggregate
figures:
The County budget reflects a reduction in fund balance of $2.2 million in the PERS Reserve Fund. These reserves are
intended to reduce or absorb the impact of increasing rates. While original PERS rates were reduced in late June, the
possible impact to the County's budget has not been included in the adopted budget figures.
Of revenues received in FY 2013, the OHP Alcohol and Drug Services Fund has appropriated an additional $1.5 million in
expenditures to provide critical services to clients.
The OHP Mental Health Services Fund budgeted to expend approximately $695,000 of fund balance in FY 2014 to provide
more access to needed services and a potential OPAR Medicaid refund of $500,000.
The General Capital Reserve Fund budget contains an appropriation for building remodel projects resulting in the elimina-
tion of the $637,0000 fund balance.
₅ In FY 2013 collections of property taxes exceeded budget and County general obligation bonds were refunded resulting in
lower payments than anticipated. Tax levies for FY 2014 have been reduced to utilize these resources. In addition, one of the
general obligation bonds will mature in FY 2014.
₆ Estimated resources are anticipated to be fully expended in FY 2014 for the Jail Project, the North County Services
Building, Campus Improvements and the Sisters Health Clinic.
7 Utilization of reserves from the Health Benefits Trust Fund of $1.4 million, to minimize increases in department charges,
accounts for the majority of the fund balance decrease in the combined Internal Service Funds.
Funds Total
Capital Total Internal Total Governmental
Project Governmental Enterprise Service Proprietary & Proprietary
Funds ₆Funds Funds Funds 7 Funds Funds
Revenue:
Property taxes -$ 25,715,712$ -$ -$ -$ 25,715,712$
Other taxes - 3,463,400 - - - 3,463,400
Licenses and permits - 762,625 - - - 762,625
Intergovernmental 460,000 83,749,241 40,000 - 40,000 83,789,241
Charges for services - 8,175,659 7,862,475 4,212,935 12,075,410 20,251,069
Fines,forfeitures, and
assessments - 1,176,587 - 30 30 1,176,617
Interfund payments - 11,801,687 2,400 25,615,775 25,618,175 37,419,862
Non-operating revenues 52,000 5,424,714 888,543 86,050 974,593 6,399,307
Other financing resources 5,850,000 23,501,592 1,714,086 106,000 1,820,086 25,321,678
Total estimated revenue 6,362,000 163,771,217 10,507,504 30,020,790 40,528,294 204,299,511
Expenditures:
Personnel services - 77,565,089 2,885,420 8,333,204 11,218,624 88,783,713
Materials and services 2,396,796 54,821,794 4,670,482 23,161,270 27,831,752 82,653,546
Debt service - 10,153,320 1,284,896 - 1,284,896 11,438,216
Capital outlay 15,074,704 20,979,138 605,200 55,700 660,900 21,640,038
Transfers out 20,000 17,861,950 1,177,148 47,580 1,224,728 19,086,678
Total expenditures 17,491,500 181,381,291 10,623,146 31,597,754 42,220,900 223,602,191
Net increase (decrease)
in Fund balance (11,129,500) (17,610,074) (115,642) (1,576,964) (1,692,606) (19,302,680)
Percentage increase
(decrease) in Fund balance (98.79%) (28.24%) (3.78%) (9.45%) (8.57%) (23.51%)
Fund balance (July 1)11,265,462 62,359,769 3,058,296 16,689,652 19,747,948 82,107,717
Fund balance (June 30)135,962$ 44,749,695$ 2,942,654$ 15,112,688$ 18,055,342$ 62,805,037$
Proprietary Funds
Page 35
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2013
Beginning Net Working Capital
Department FY 2011
Actual
FY 2012
Actual
FY 2013
Budget*
FY 2014
Adopted
Amount
Change
Percent
Change
Health Benefits Trust Fund $ 16,988,140 $ 15,829,888 $ 13,800,000 $ 11,700,000 $ (2,100,000) -15.2%
Capital Projects Funds 4,098,618 2,066,629 1,809,872 11,265,462 9,455,590 522.4%
Behavioral Health Funds 7,195,802 7,825,856 9,412,990 10,227,057 814,067 8.6%
PERS Reserve 12,481,624 12,935,748 11,390,000 9,810,000 (1,580,000) -13.9%
General Fund 9,677,699 8,245,725 8,700,000 9,500,000 800,000 9.2%
Road Funds 6,900,157 6,903,201 7,616,161 9,312,849 1,696,688 22.3%
Project Development & Debt Rsv 2,842,791 2,987,976 2,953,581 2,541,740 (411,841) -13.9%
Insurance Fund 2,374,541 2,039,937 2,000,000 2,517,479 517,479 25.9%
Solid Waste Funds 6,224,360 4,063,915 3,504,766 2,479,571 (1,025,195) -29.3%
Internal Service Funds 2,282,731 3,097,258 2,529,143 2,472,173 (56,970) -2.3%
Public Health Funds 2,701,562 2,572,574 2,101,887 2,035,502 (66,385) -3.2%
General County Projects 1,407,183 1,365,228 1,400,000 1,975,000 575,000 41.1%
Community Development Funds 1,443,137 917,334 631,415 1,320,090 688,675 109.1%
Debt Service Funds 1,150,799 1,646,100 1,309,100 1,284,400 (24,700) -1.9%
Community Justice - Juvenile 1,039,997 1,099,010 1,010,415 1,125,000 114,585 11.3%
Adult Parole & Probation 728,649 634,125 570,000 707,953 137,953 24.2%
Fair & Expo Funds 324,430 660,057 728,171 566,436 (161,735) -22.2%
Sheriff's Office Funds 324,775 165,089 199,124 455,889 256,765 128.9%
Children & Families Commission 635,340 556,143 511,994 375,704 (136,290) -26.6%
All Other Funds 1,140,542 2,112,897 1,904,879 811,116 (1,093,763) -57.4%
Total $ 81,327,537 $ 77,168,548 $ 73,571,504 $ 82,107,717 $ 8,536,213 11.6%
Page 36
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2013
Intergovernmental Revenues
Department FY 2011
Actual
FY 2012
Actual
FY 2013
Budget*
FY 2014
Adopted
Amount
Change
Percent
Change
Sheriff's Office Funds $ 29,404,709 $ 30,202,848 $ 37,203,318 $ 39,203,683 $ 2,000,365 5.4%
Behavioral Health Funds 14,835,074 17,994,114 16,966,400 17,463,044 496,644 2.9%
Road 12,243,843 14,201,662 12,171,159 12,524,222 353,063 2.9%
Public Health Funds 4,496,150 4,227,362 4,535,633 4,132,235 (403,398) -8.9%
Adult Parole & Probation 3,047,569 2,985,923 3,000,923 3,203,871 202,948 6.8%
General Fund, Non-Departmental 1,942,849 1,867,219 1,834,823 1,892,600 57,777 3.1%
General Fund, Assessor 701,891 662,339 720,626 784,421 63,795 8.9%
Children & Families Commission 1,696,597 1,451,350 1,313,856 660,825 (653,031) -49.7%
Video Lottery 510,732 614,856 600,000 600,000 - 0.0%
Special Transportation 621,144 308,305 500,000 500,000 - 0.0%
Capital Project Funds 142,780 - 500,000 460,000 (40,000) -8.0%
Community Justice - Juvenile 373,398 443,930 465,347 443,390 (21,957) -4.7%
County School 979,574 687,310 395,750 394,800 (950) -0.2%
Full Faith & Credit, 2008 255,166 250,791 251,417 251,866 449 0.2%
Community Development 287,661 195,828 128,600 217,800 89,200 69.4%
Park Acquisition & Development 194,650 199,589 200,000 200,000 - 0.0%
General Fund, Finance/Tax 168,768 163,800 170,000 170,050 50 0.0%
Law Library 260,675 206,762 200,000 168,000 (32,000) -16.0%
General Fund, District Attorney 259,902 322,923 163,494 163,494 - 0.0%
Victims' Assistance 127,299 129,170 127,193 133,406 6,213 4.9%
Natural Resource Protection 1,261,767 452,563 2,415,492 45,764 (2,369,728) -98.1%
GIS Dedicated 107,127 100,791 35,374 44,650 9,276 26.2%
Federal Forest Title III 245,641 145,233 - - - 0.0%
Grant Projects 7,676 - - - - 0.0%
Other 445,028 310,767 128,898 131,120 2,222 1.7%
Total Intergovernmental $ 74,617,669 $ 78,125,437 $ 84,028,303 $ 83,789,241 $ (239,062) -0.3%
Activities
Local Government Payments $ 30,767,554 $ 31,004,719 $ 38,013,335 $ 40,360,349 $ 2,347,014 6.2%
State Payments/Shared Revenue 20,183,876 24,999,584 23,420,672 23,952,618 531,946 2.3%
State Grants 13,869,967 14,391,791 14,599,684 14,026,779 (572,905) -3.9%
State Payment in lieu 2,781,694 2,748,556 2,748,556 2,951,504 202,948 7.4%
Federal Grants 2,978,698 1,618,025 4,129,407 1,376,721 (2,752,686) -66.7%
Federal Payments 3,475,526 2,803,739 575,826 621,270 45,444 7.9%
Federal Payment in lieu 471,913 471,823 471,823 500,000 28,177 6.0%
Local-School Districts 88,440 87,200 69,000 - (69,000) -100.0%
Total Intergovernmental $ 74,617,669 $ 78,125,437 $ 84,028,303 $ 83,789,241 $ (239,062)
-0.3%
Page 37
Deschutes County, OREGON
Summaries
₁ Includes revenue generated by health insurance premiums from insureds covered under the County's health plan,
cleaning and maintenance from lessees, vending machines, telephone usage and skid car training.
* Budget figures as adjusted through 6/30/2013
Charges for Services
FY 2011 FY 2012 FY 2013 FY 2014 Amount Percent
Department Actual Actual Budget* Adopted Change Change
Solid Waste 6,430,736$ 6,400,106$ 6,494,000$ 6,690,975$ 196,975$ 3.0%
Health Benefits Trust 2,780,796 3,538,155 2,730,000 3,621,576 891,576 32.7%
Community Development 2,488,472 2,442,575 2,750,086 2,786,124 36,038 1.3%
Public Health 1,203,910 1,340,367 1,353,360 1,443,866 90,506 6.7%
General Fund, Clerk 1,466,489 1,424,271 1,346,647 1,380,567 33,920 2.5%
Fair and Expo Funds 1,359,120 1,375,131 1,419,582 1,170,500 (249,082) -17.5%
Road Funds 548,491 478,055 455,200 512,815 57,615 12.7%
Building Services 326,160 462,940 390,504 458,963 68,459 17.5%
GIS Dedicated 304,498 264,488 280,500 288,000 7,500 2.7%
Community Justice - Juvenile 187,463 182,917 182,350 245,175 62,825 34.5%
Deschutes County Comm System 223,345 184,014 176,239 158,496 (17,743) -10.1%
Behavioral Health Funds 150,187 304,204 104,232 158,082 53,850 51.7%
County Clerk Records 106,461 103,733 92,000 102,500 10,500 11.4%
Insurance 46,414 82,321 78,550 56,350 (22,200) -28.3%
Victims' Assistance 23,781 33,581 40,000 32,500 (7,500) -18.8%
General Fund, Assessor 22,555 22,039 28,000 28,000 - 0.0%
General Fund, District Attorney 19,120 16,330 21,000 20,500 (500) -2.4%
Adult Parole and Probation 28,862 22,002 27,000 17,876 (9,124) -33.8%
All Other Funds 225,772 131,268 66,985 52,996 (13,989) -20.9%
Total Charges for Services 17,942,632$ 18,808,497$ 18,036,235$ 19,225,861$ 1,189,626$ 6.6%
Activities
Sanitation (Solid Waste)6,408,452$ 6,380,701$ 6,472,000$ 6,668,975$ 196,975$ 3.0%
Other ₁3,682,444 3,785,290 3,499,571 4,423,085 923,514 26.4%
General government 2,956,471 3,466,853 2,774,765 2,881,281 106,516 3.8%
Public safety 2,337,088 2,421,312 2,617,885 2,731,088 113,203 4.3%
Health 1,224,116 1,386,154 1,245,832 1,356,432 110,600 8.9%
Culture, Recreation (Fair & Expo)1,333,061 1,366,187 1,415,182 1,164,000 (251,182) -17.8%
Streets, Highways 1,000 2,000 11,000 1,000 (10,000) -90.9%
Total Charges for Services 17,942,632$ 18,808,497$ 18,036,235$ 19,225,861$ 1,189,626$ 6.6%
Page 38
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2013
Other Revenues
FY 2011 FY 2012 FY 2013 FY 2014 Amount Percent
Department Actual Actual Budget* Adopted Change Change
North County Services Building -$ -$ 3,500,000$ 5,500,000$ 2,000,000$ 57.1%
Bethlehem Inn - - 100,592 2,700,600 2,600,008 2584.7%
Humane Society of Redmond 196,058 54,051 750,000 750,000 - 0.0%
Road Funds 241,272 369,586 193,600 270,000 76,400 39.5%
Local Improvement Dist. Funds 193,605 161,466 550,000 240,000 (310,000) -56.4%
Industrial Lands Proceeds 14,962 11,476 216,000 200,000 (16,000) -7.4%
Solid Waste Funds 450,832 5,399,377 45,000 145,000 100,000 222.2%
Newberry Neighborhood 80,000 - 120,000 120,000 - 0.0%
Foreclosed Land Sales - - - 120,000 120,000 0.0%
Deschutes County Fair 41,929 39,532 52,259 107,500 55,241 105.7%
Public Health 11,161 14,626 22,176 32,715 10,539 47.5%
Project Development & Debt Rsv 54,182 72,909 1,750,000 30,000 (1,720,000) -98.3%
Jail Project Debt Service - - 3,000,000 - (3,000,000) -100.0%
Public Safety G.O. Ref 2012 - - 3,049,109 - (3,049,109) -100.0%
Jail Project Capital Project 600,000 247,048 - - - 0.0%
FF&C 2003/Refunding 2012 - 21,893,362 - - - 0.0%
Fairgrounds Debt Service - - 10,107,999 - (10,107,999) -100.0%
All Other Funds 107,849 198,962 31,667 30,517 (1,150) -3.6%
Total Other Revenues 1,991,850$ 28,462,395$ 23,488,402$ 10,246,332$ (13,242,070)$ -56.4%
Activities
Bond Issuance -$ 27,174,103$ 18,357,108$ 5,500,000$ (12,857,108)$ -70.0%
Grants-Private 9,931 40,610 119,968 2,732,765 2,612,797 2177.9%
Loan repayments 445,865 116,637 770,000 870,000 100,000 13.0%
Land sales 30,193 - 3,300,000 420,000 (2,880,000) -87.3%
Equipment and material sales 482,813 529,295 238,600 315,000 76,400 32.0%
Road assessment payments 193,605 161,466 550,000 240,000 (310,000) -56.4%
Fair sponsorship 41,929 39,532 52,259 107,500 55,241 105.7%
Land sale contract payments 100,578 95,802 92,667 56,667 (36,000) -38.9%
Donations 46,936 57,902 7,800 4,400 (3,400) -43.6%
Loan proceeds 640,000 247,048 - - - 0.0%
Total Other Revenues 1,991,850$ 28,462,395$ 23,488,402$ 10,246,332$ (13,242,070)$ -56.4%
Page 39
Deschutes County, OREGON
Summaries
Distribution of Personnel Services
* Budget figures as adjusted through 6/30/2013
Personnel Services
(Salaries and Benefits)
Department
FY 2011
Actual
FY 2012
Actual
FY 2013
Budget*
FY 2014
Adopted
Amount
Change
Percent
Change
Sheriff's Office Funds $ 23,098,863 $ 24,191,797 $ 26,077,868 $ 27,497,763 $ 1,419,895 5.4%
Behavioral Health 8,974,526 9,566,359 11,560,702 13,095,797 1,535,095 13.3%
General Fund 8,129,284 8,018,232 8,825,094 9,231,077 405,983 4.6%
Internal Service Funds 6,817,021 6,894,010 7,551,288 7,790,201 238,913 3.2%
Public Health Funds 5,959,356 6,188,706 6,516,088 6,543,845 27,757 0.4%
Road 5,571,742 5,344,597 5,365,202 5,385,717 20,515 0.4%
Community Justice - Juvenile 4,893,896 4,958,175 5,075,017 5,109,496 34,479 0.7%
Adult Parole & Probation 2,973,970 3,053,235 3,091,291 3,326,077 234,786 7.6%
Community Development 2,863,193 2,900,232 2,999,877 3,123,787 123,910 4.1%
PERS Reserve - 1,625,977 1,800,000 2,230,000 430,000 23.9%
Solid Waste 1,626,788 1,605,396 1,733,321 1,868,124 134,803 7.8%
Fair & Expo Funds 978,940 937,904 955,829 1,017,296 61,467 6.4%
All Other Funds 2,234,738 2,355,377 2,504,814 2,564,533 59,719 2.4%
Total Personnel Services $ 74,122,317 $ 77,639,997 $ 84,056,391 $ 88,783,713 $ 4,727,322 5.6%
Sheriff's Office Funds, 31%
Behavioral Health, 15%
General Fund, 10%
Internal Service Funds, 9%Public Health Funds, 7%
Road, 6%
Community Justice ‐Juvenile, 6%
Adult Parole & Probation, 4%
Community Development, 4%
PERS Reserve, 2%
Solid Waste , 2%
Fair & Expo Funds, 1%
All Other Funds, 3%
Page 40
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2013
Materials and Services
FY 2011 FY 2012 FY 2013 FY 2014 Amount Percent
Department Actual Actual Budget* Adopted Change Change
Health Benefit Trust 15,312,780$ 16,995,562$ 19,316,632$ 19,143,356$ (173,276)$ -0.9%
Behavioral Health Funds 10,929,998 11,785,773 15,443,756 17,552,771 2,109,015 13.7%
Road Funds 9,861,448 10,664,870 10,469,080 11,157,935 688,855 6.6%
Sheriff's Office Funds 5,608,355 5,779,033 6,538,527 5,974,468 (564,059) -8.6%
General Fund 4,329,273 3,940,277 4,594,652 4,486,478 (108,174) -2.4%
Solid Waste Funds 2,888,207 3,032,599 3,256,942 3,395,806 138,864 4.3%
Transient Room Tax Funds 3,029,757 3,149,400 3,694,330 3,154,619 (539,711) -14.6%
Construction Funds 255,084 282,908 2,188,283 2,386,296 198,013 9.1%
Public Health Funds 2,285,976 2,104,215 2,229,478 2,111,960 (117,518) -5.3%
Internal Service Funds 1,926,963 1,886,778 2,304,258 2,058,141 (246,117) -10.7%
Insurance 1,996,559 2,286,746 2,068,990 1,959,773 (109,217) -5.3%
Community Development Funds 1,232,484 1,086,813 1,343,497 1,323,904 (19,593) -1.5%
Fair & Expo Funds 1,254,639 1,481,924 1,346,252 1,184,402 (161,850) -12.0%
Community Justice - Juvenile 1,283,635 1,204,632 1,193,960 1,085,433 (108,527) -9.1%
Children & Families Commission 1,823,055 1,536,105 1,573,476 1,093,135 (480,341) -30.5%
Adult Parole and Probation 838,568 768,464 900,687 955,003 54,316 6.0%
Natural Resource Protection 1,270,958 461,263 2,256,341 52,118 (2,204,223) -97.7%
All Other Funds 3,945,317 3,851,891 4,599,390 3,577,948 (1,021,442) -22.2%
Total Materials and Services 70,073,056$ 72,299,253$ 85,318,531$ 82,653,546$ (2,664,985)$ -3.1%
Less Interfund Activity:
Health Benefits Premiums 11,407,042 12,070,571 12,795,000 14,269,138 1,474,138 11.5%
Internal Service Fund Charges 7,798,868 7,798,868 8,368,825 8,728,747 359,922 4.3%
Behavioral Health Contracts 4,240,972 4,402,883 5,292,527 8,318,643 3,026,116 57.2%
Insurance 1,890,884 2,473,396 2,439,624 2,585,890 146,266 6.0%
Road Contracts 1,865,854 1,795,557 1,595,000 1,437,000 (158,000) -9.9%
PERS Debt Service Fund 880,432 894,545 969,959 993,208 23,249 2.4%
Interfund Grants 655,243 870,477 826,367 771,813 (54,554) -6.6%
Other Interfund Contracts 669,932 578,606 513,015 490,948 (22,067) -4.3%
Interfund Rents 464,457 459,347 462,951 465,951 3,000 0.7%
Sheriff's Office Contracts 356,206 372,993 428,691 351,732 (76,959) -18.0%
PERS Reserve Fund 979,588 - - - - 0.0%
Interfund Loans 52,210 55,000 45,000 - (45,000) -100.0%
Total Interfund Charges 31,261,688 31,772,243 33,736,959 38,413,070 4,676,111 13.9%
Materials and Services
(Net of Interfund Activity)38,811,368$ 40,527,010$ 51,581,572$ 44,240,476$ (7,341,096)$ -14.2%
Page 41
Deschutes County, OREGON
Summaries
* Budget figures as adjusted through 6/30/2013
Capital Outlay
FY 2011 FY 2012 FY 2013 FY 2014 Amount Percent
Department Actual Actual Budget* Adopted Change Change
Operating Funds
Road 91,180$ 75,287$ 2,037,300$ 2,882,108$ 844,808$ 41.5%
Sheriff's Office 1,181,363 472,180 480,812 412,562 (68,250) -14.2%
Community Development - - 100 250,800 250,700 250700.0%
Internal Service Funds 119,396 43,848 205,600 55,600 (150,000) -73.0%
Solid Waste 129,042 173,407 83,000 55,000 (28,000) -33.7%
General Fund 300,266 159,280 158,600 16,700 (141,900) -89.5%
Behavioral Health 238,501 169,892 50,100 10,000 (40,100) -80.0%
Public Health 5,432 93,788 65,000 100 (64,900) -99.9%
Health Benefits Trust 108,169 - 100 - (100) -100.0%
Other Operating Funds - 48,302 34,839 1,100 (33,739) -96.8%
Total Operating Funds 2,173,349 1,235,984 3,115,451 3,683,970 568,519 18.3%
Capital Project Funds
Jail Project 164,405 724,114 529,967 9,088,333 8,558,366 1614.9%
North County Services Building - - 3,300,000 5,481,426 2,181,426 66.1%
Sisters Health Clinic - - 515,237 474,945 (40,292) -7.8%
Campus Improvement - - 110,000 30,000 (80,000) -72.7%
Local Improvement District - - 100 - (100) -100.0%
Jamison Acquisition and Remodel - 5,000 - - - 0.0%
Secure Treatment Facility 1,007,396 - - - - 0.0%
OSP/911 Building 612,730 - - - - 0.0%
Total Capital Project Funds 1,784,531 729,114 4,455,304 15,074,704 10,619,400 238.4%
Reserve Funds
General Capital Reserve - - 310,000 640,000 330,000 106.5%
Road Building and Equipment 160,250 717,932 291,000 460,000 169,000 58.1%
Solid Waste Funds 3,174,866 900,324 2,000,100 375,100 (1,625,000) -81.3%
Vehicle Maint and Replacement 128,511 195,924 250,000 250,000 - 0.0%
Fair and Expo Center - - 175,000 175,000 - 0.0%
A and T Reserve - - 100,000 100,000 - 0.0%
Project Development and Debt Svc 1,402,013 - 1,000,000 100 (999,900) -100.0%
Public Health Reserve - - 100 100 - 0.0%
Total Reserve Funds 4,865,640 1,814,180 4,126,200 2,000,300 (2,125,900) -51.5%
Other
General County Projects 183,722 9,370 100 460,000 459,900 459900.0%
Industrial Lands Proceeds - - - 420,864 420,864 100.0%
County Clerk Records - - 5,000 100 (4,900) -98.0%
Newberry Neighborhood - - 100 100 - 0.0%
Total Other 183,722 9,370 5,200 881,064 875,864 16843.5%
Total Capital Outlay 9,007,242$ 3,788,648$ 11,702,155$ 21,640,038$ 9,937,883$ 84.9%
Page 42
Deschutes County, OREGON
Summaries
Dog Control
Newberry Neighborhood
Natural Resource Protection
Victims' Assistance Program
Law Library
Jamison Property FF&C 2009A
Children & Families Commission
Community Justice-Juvenile Adult Parole & Probation
Enterprise
Funds
Sheriff's Asset Forfeiture
County Clerk Records
Transient Room Tax
Video Lottery
Transient Room Tax-1%
Property Management Operations
PERS Debt Service 2002/04
Fairgrounds Debt Service
Taylor Grazing
Foreclosed Land Sales Road Building & Equipment
Surveyor
Liquor Enforcement
Industrial Lands Proceeds
Bethlehem Inn
Project Development & Debt Rsv
General County Projects
Campus Improvement
Sisters Health Clinic
Jail Project
Community Development
OSP/911 Bldg FF&C 2008
Acute Care Services
OHP-Alcohol/Drug Svcs
Code Abatement
Federal Forest Title III
Park Development Fees
Special Transportation
PERS Reserve
CDD-Groundwater PartnershipGeneral Capital Reserve
County School Remodel/Land FF&C 2005
Public Land Corner Preservatn
Deschutes County Fund Structure
Internal
Service Funds
RV Park
Local Improvement District 2007
General Fund Special Revenue
Funds
Vehicle Maint & Replacement
Countywide Transportation SDC
Road Improvement Reserve
Public Safety GO 98/02 Ref 12
GIS Dedicated
Road HHS/BJCC FF&C 2005
STF FF&C 2010
No. County Campus, FF&C 2012
Court Technology Reserve
Assessment & Taxation Reserve
Deschutes County
Budgetary Funds
Governmental
Funds
Capital
Project Funds
County Bldgs FF&C 03/Ref 12
Insurance
Health Benefit Trust
Deschutes County Fair
Building Services
Administrative Services
Finance
Legal
Personnel
Solid Waste Operations
Board of County CommissionersSolid Waste Reserves (4 Funds)
Fair & Expo Center Capital Rsv
Information Technology Reserve
Fair & Expo Center Operations
Information Technology
Economic Development
Proprietary
Funds
Local Improvement District 2009
CDD Bldg FF&C 2004
Debt Service
Funds
Local Improvement District
Jail Project
Jamison Acquisitn & Remodel
DC Communication System
Sheriff's Office
Court Facilities
Communications System Rsv
Public Health
HealthyStart Prenatal
Public Health Dept Reserve
OHP-Mental Health Svcs
Behavioral Health
North County Services BldgGrant Projects
Justice Court
Humane Society of Redmond
Park Acquisition & Development
Page 43
Deschutes County, OREGON
Summaries
Fund Descriptions
General Fund
General (001) – accounts for the financial operations of the County which are not accounted for in
any other fund. Principal sources of revenues are property taxes and revenues from the State of
Oregon and Federal government. Expenditures are primarily for general government activities
such as assessment, taxation, district attorney, and county clerk.
Special Revenue Funds
Economic Development (105) – loan repayment, and interest revenues for loans and grants to
business entities and not-for-profit entities.
Court Technology Reserve (111) – transfers from General Fund for upgrades to Video Arraignment
equipment.
Assessment & Taxation Reserve (114) – available resources and interest revenues for the upgrade
or replacement of the assessment and taxation system for the County’s property tax activities.
Grant Projects (120) – grants for local programs as designated by the grantor.
Justice Court (123) – fines and fees revenue, and transfer from General Fund for operation of a
justice court.
Industrial Lands Proceeds (125) – proceeds from land sales throughout the County and lease
payments for industrial development.
Bethlehem Inn (128) – lease and grant or donation revenue for the purchase and upgrade of a
facility for the homeless.
Humane Society of Redmond (129) – loan repayment revenue dedicated for repayment of Solid
Waste Reserve Fund (611) loan.
Park Acquisition & Development (130) – apportionment from the State of Oregon from recreational
vehicle fees.
Park Development Fees (132) – fees paid by developers in lieu of land donation for park
development.
PERS Reserve (135) – available resources from previous years charges to county operating funds
and departments for partial payment of PERS charges resulting from increases in the PERS rates.
Project Development & Debt Reserve (140) – proceeds from county land sales and leases for
acquisition of real property for use by the County.
General County Projects (142) – transfer from General Fund, property taxes, interest revenue, and
interfund rents for general county capital projects.
General Capital Reserve (143) – accumulated resources and interest on investments for building
remodel and major maintenance of county buildings.
Page 44
Deschutes County, OREGON
Summaries
County School (145) – local taxes and federal forest receipts for education.
Special Transportation (150) – state grants for transportation.
Taylor Grazing (155) – federal funds administered by State of Oregon for rangeland improvement.
Transient Room Tax (160) – lodging tax for promotion of tourism and county services.
Video Lottery (165) – state video lottery apportionment for grants promoting economic
development.
Transient Room Tax-1% (170) – lodging taxes for recreation advertising.
Property Management Operations (200) – rents for assistance with industrial development and
management of county’s real property.
Foreclosed Land Sales (205) – land sale proceeds for supervision and maintenance of properties
acquired through tax foreclosure.
Liquor Enforcement (208) – allocation of state funds for enforcement of liquor laws. This fund to be
inactivated June 30, 2013.
Victims’ Assistance (212) – transfers from county funds, fees, and grants for providing assistance to
crime victims.
Law Library (215) – fines and fees for maintenance of the law library.
County Clerk Records (218) – fees for upgrading storage and retrieval systems.
Children & Families Commission (220) – transfer from General Fund, federal and state grants for
family and children programs.
Community Justice-Juvenile (230) – transfer from General Fund, state grants and payments, and
fees for response to juvenile delinquency programs within the county.
Sheriff’s Asset Forfeiture (235) – proceeds from sale of assets forfeited in state and federal court for
law enforcement programs. This fund to be inactivated June 30, 2013.
Court Facilities (240) – fines and fees to provide security in the court building.
Deschutes County Communication System (245) – contract revenue for use of radio system by
public safety organizations of Deschutes County.
Sheriff’s Office (255) – revenues pursuant to intergovernmental agreements with Countywide and
Rural Law Enforcement Districts used for public safety, including the operation of the correctional
facility.
Communications System Reserve (256) – revenues from Countywide and Rural Law Enforcement
Districts for the upgrade or replacement of the public safety communications system.
Public Health (259) – fees for services, state grants and General Fund transfer for community wide
health care.
Page 45
Deschutes County, OREGON
Summaries
HealthyStart-Prenatal (260) –state grants for comprehensive prenatal care for low-income women
and their infants.
Public Health Department Reserve (261) – transfer from Public Health (259), made in 2007, and
interest on investments for reserve to enable sustained response to significant public health events.
OHP-Mental Health Services (270) – state grant for mental health services.
Behavioral Health (275) – fees for services, federal and state grants for mental health services and
counseling.
Acute Care Services (276) – state grant funds for acute care services to the mentally ill.
OHP- Alcohol/Drug Services (280) – Oregon Health Plan for alcohol and drug abuse treatment.
Code Abatement (290) – monies for enforcement of county solid waste and sanitation codes.
Community Development (295) – fees, charges for services and General Fund transfer for planning,
building safety, education and public services.
CDD-Groundwater Partnership (296) – transfers for maintenance of water quality and open space
and fees to developers for the protection of groundwater, including rebates for replacement of septic
systems.
Newberry Neighborhood (297) – proceeds from land sales and loan repayments for maintenance of
water quality and open space.
GIS (Geographic Information Systems) Dedicated (305) – state grant, recording fees and sales for
map data system.
Road (325) – state gas tax apportionment and federal forest receipts for public roads and highways.
Natural Resource Protection (326) – grants for the control of noxious weeds and promotion of
healthy forests.
Federal Forest Title III (327) – federal monies for grants related to National Forest activities in
Deschutes County.
Surveyor (328) – fees for survey measurements, plat reviews and document filing.
Public Land Corner Preservation (329) – filing and recording fees for maintaining permanent
monuments of survey corner positions.
Road Building & Equipment (330) – transfers from Road Fund for future capital asset purchases.
Road Improvement Reserve (335) – fees for future infrastructure requirements.
Countywide Transportation System Development Charges Improvement Fee (336) – fees from
developers and builders for upgrades and expansion of county road infrastructure.
Vehicle Maintenance & Replacement (340) – transfers from county funds and departments for
vehicle repair and replacement.
Dog Control (350) – transfer from General Fund, licenses, fees and donations for animal control.
Page 46
Deschutes County, OREGON
Summaries
Adult Parole & Probation (355) –State Department of Corrections and interfund grants, transfer
from General Fund, charges for services for operation of county justice program.
Law Enforcement District-Countywide (District #1) (701) – property taxes, charges for services,
federal and state grants for public safety, countywide, including the operation of the correctional
facility.
Law Enforcement District-Rural (District #2) (702) – property taxes, charges for services, federal
and state grants for public safety in rural areas.
Law Enforcement District-Countywide Capital Reserve (703) – transfer from the Law Enforcement
District-Countywide Fund (701) for major capital purchases.
Law Enforcement District-Rural Capital Reserve (704) – transfer from the Law Enforcement
District-Rural Fund (702) for major capital purchases.
Deschutes County 9-1-1 County Service District (705) – property taxes, charges for services and
grants for operations of countywide emergency call center.
Deschutes County 9-1-1 County Service District Equipment Reserve (710) – funds transferred from
Deschutes County 9-1-1 CSD (705) for capital asset requirements.
Sunriver Service District (715) – property taxes and fees for law enforcement and fire services with-
in the district’s boundaries.
Sunriver Service District Reserve (716) – funds transferred from Sunriver Service District (715) for
capital asset requirements.
Extension & 4-H Service District (720) – property taxes for Oregon State University’s extension
service programs.
Extension & 4-H Service District Reserve (721) – transfer from Extension & 4-H Service District
(720) for building expansion and remodel.
Black Butte Ranch Service District (761) – property taxes and fees for security services and law
enforcement within the district’s boundaries.
Capital Projects Funds
Local Improvement District (430) – collections on unbonded liens and bond sales to improve roads
and streets for benefited properties.
Jail Project (456) – available resources for jail expansion from anticipated bond issue.
Jamison Acquisition & Remodel (457) – remaining FY 2009 bond proceeds transferred to Jail
Project Fund (456) in FY 2013. This fund inactivated June 30,2013.
North County Services Building (462) – interfund transfers and bond proceeds for preparation of
facility in the north county area.
Campus Improvement (463) – available resources from FY 2011 transfer, and transfer from
General County Projects Fund (142) for major improvements and remodel activity to county
properties.
Page 47
Deschutes County, OREGON
Summaries
Sisters Health Clinic (464) – federal grant for construction of a school based health clinic in Sisters,
Oregon.
Debt Service Funds
LID 2007 (524) – collection of special assessment liens for the debt service on special assessment
bonds.
LID 2009 (525) – collection of special assessment liens for the debt service on special assessment
bonds.
CDD Building Full Faith & Credit, Refund Series 2004 (530) – funds transferred from Community
Development (295) for debt service on bonds issued to construct the community development
building.
County Buildings Full Faith & Credit 2003/Refunding 2012 (535) – funds transferred from
departments, and lease revenue from state agencies, for debt service on bonds issued for building,
remodel and acquisition of office buildings and communication system.
Remodel/Land Full Faith & Credit, 2005 (536) – funds transferred from departments for debt
service on bonds issued to finance purchase of land, building remodel, and ADA compliance
projects.
OSP/911 Full Faith & Credit, 2008 (538) – long term operating leases for debt service on bonds
issued for new office building.
Jamison Property Full Faith & Credit, 2009A (539) – available resources and funds transferred
from the General Fund for debt service on bonds issued for real property and office building.
HHS/BJCC Full Faith & Credit Refunding Series 2005 (540) – interfund transfers for debt service
on bonds issued for new construction and building remodel of facilities for use by Public Health and
Behavioral Health Departments.
Secure Treatment Facility Full Faith & Credit, 2010 (541) – lease payments and remaining
resources from capital project fund for debt service on bonds issued to build a secure treatment
facility.
Jail Project Debt Service (556) – transfer from General Fund and the Sheriff's Office Fund (255) for
the jail expansion project.
Public Safety 1998/2002/2012 General Obligation (560) – property taxes for debt service on bonds
issued to build the public safety complex.
PERS Series 2002 & 2004 Debt Service (575) – transfers from operating funds for debt service on
bonds issued to fund pension liability.
Fair and Expo General Obligation (590) – property taxes for debt service on bonds issued to build a
fair and expo center.
Bend Library County Service District General Obligation (731) – property taxes for debt service on
bonds issued to build a public library in Bend.
Sunriver Library County Service District General Obligation (751) – property taxes for debt service
on bonds issued to build a public library in Sunriver.
Page 48
Deschutes County, OREGON
Summaries
Enterprise Funds
RV Park (601) – interfund transfer and charges for space rentals for the operation and maintenance
of the county’s recreational vehicle park and debt service.
Solid Waste (610, 611, 612, 613, 614, 615) – fees and charges for services for the operation,
maintenance and closure of the county’s sanitary landfill and transfer stations.
Fair & Expo Center (617, 618, 619) – fees, and transfers for the operation of a fair and expo center,
annual county fair and debt service.
Internal Service Funds
Building Services (620) – interfund charges for custodial, repairs and maintenance and related
activities for county facilities.
Administrative Services (625) – interfund charges for services provided by county administration.
Board of County Commissioners (628) – interfund charges for services provided by the Board of
County Commissioners.
Finance (630) – interfund charges for services provided by Finance Department.
Legal (640) – interfund charges for services provided by Legal Department.
Personnel (650) – interfund charges for services provided by Personnel Department.
Information Technology (660) – interfund charges for services provided by IT Department.
Information Technology Reserve (661) – interfund charges for future technology improvements.
Insurance (670) – interfund charges for non-medical/non-dental insurance coverage.
Health Benefits Trust (675) – interfund charges for medical/dental health insurance.
Page 49
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 82,107,717 9,500,000 100,000 73,707 452,000
Property Tax - Current Year 24,772,712 21,031,062 ---
Property Tax - Prior Year 943,000 720,000 ---
Revenue (excl. prop. taxes)159,497,121 4,755,872 26,667 200 2,400
Transfers In 19,086,678 --32,000 -
Total Revenues 204,299,511 26,506,934 26,667 32,200 2,400
Total Resources 286,407,228 36,006,934 126,667 105,907 454,400
REQUIREMENTS
Salaries 56,494,083 6,098,099 ---
Life & Long Term Disability 288,821 31,483 ---
Health & Dental Insurance 13,902,197 1,573,553 ---
FICA/Medicare 4,232,731 453,927 ---
PERS 12,038,032 968,745 ---
Unemployment Insurance 293,722 32,010 ---
Workers' Compensation 1,534,127 73,260 ---
Personnel Services 88,783,713 9,231,077 ---
Materials & Services 82,653,546 4,486,478 126,667 32,000 -
Debt Principal 8,198,509 100,000 ---
Debt Interest 3,239,707 ----
Debt Service Total 11,438,216 100,000 ---
Capital Outlay 21,640,038 16,700 --100,000
Transfers Out 19,086,678 13,030,218 --89,518
Total Exp. & Transfers 223,602,191 26,864,473 126,667 32,000 189,518
Contingency 48,968,711 9,142,461 ---
Unapprop Ending Fund Bal / Reserve for
Future Expenditures 13,836,326 --73,907 264,882
Total Requirements 286,407,228 36,006,934 126,667 105,907 454,400
FTE Change (9.60)(2.10)---
FTE - FY 2014 809.05 90.70 ---
FTE - FY 2013 818.65 92.80 ---
FY 2013 Budget As Revised 289,878,440 32,512,526 300,000 83,707 536,500
Inc (Dec) from FY 2013 (3,471,212)3,494,408 (173,333)22,200 (82,100)
TOTAL A & T
Reserve
(114)
Court
Tech
Reserve
(111)
Economic
Development
Fund
(105)
General
(001)
General Fund Special Revenue Funds
Page 50
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 6,000 124,241 245,000 (2,700,600) -
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes) - 424,000 209,000 2,725,008 750,000
Transfers In - 140,819 - - -
Total Revenues - 564,819 209,000 2,725,008 750,000
Total Resources 6,000 689,060 454,000 24,408 750,000
REQUIREMENTS
Salaries - 287,938 - - -
Life & Long Term Disability - 1,478 - - -
Health & Dental Insurance - 83,728 - - -
FICA/Medicare - 21,732 - - -
PERS - 46,411 - - -
Unemployment Insurance - 1,410 - - -
Workers' Compensation - 3,287 - - -
Personnel Services - 445,984 - - -
Materials & Services 6,000 190,210 33,136 - -
Debt Principal - - - - 750,000
Debt Interest - - - 24,408 -
Debt Service Total - - - 24,408 750,000
Capital Outlay - - 420,864 - -
Transfers Out -----
Total Exp. & Transfers 6,000 636,194 454,000 24,408 750,000
Contingency - 52,866 - - -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures -----
Total Requirements 6,000 689,060 454,000 24,408 750,000
FTE Change -----
FTE - FY 2014 -5.00 - - -
FTE - FY 2013 -5.00 - - -
FY 2013 Budget As Revised 16,000 658,286 225,920 125,000 795,000
Inc (Dec) from FY 2013 (10,000) 30,774 228,080 (100,592) (45,000)
Humane
Society of
Redmond
(129)
Bethlehem
Inn
(128)
Industrial
Lands Proceeds
(125)
Justice
Court
(123)
Grant
Projects
(120)
Special Revenue Funds
Page 51
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 35,000 125,000 9,810,000 2,541,740 1,975,000
Property Tax - Current Year ----653,000
Property Tax - Prior Year ----23,000
Revenue (excl. prop. taxes) 200,150 1,000 40,000 247,792 470,551
Transfers In - - - 300,000 295,945
Total Revenues 200,150 1,000 40,000 547,792 1,442,496
Total Resources 235,150 126,000 9,850,000 3,089,532 3,417,496
REQUIREMENTS
Salaries -----
Life & Long Term Disability - - - - -
Health & Dental Insurance - - - - -
FICA/Medicare -----
PERS - - 2,230,000 - -
Unemployment Insurance - - - - -
Workers' Compensation - - - - -
Personnel Services - - 2,230,000 - -
Materials & Services 45,000 125,900 1,000 38,000 382,008
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 100 100 - 100 460,000
Transfers Out 180,000 - - 883,754 892,927
Total Exp. & Transfers 225,100 126,000 2,231,000 921,854 1,734,935
Contingency 10,050 - - - 1,682,561
Unapprop Ending Fund Bal / Reserve for
Future Expenditures - - 7,619,000 2,167,678 -
Total Requirements 235,150 126,000 9,850,000 3,089,532 3,417,496
FTE Change -----
FTE - FY 2014 -----
FTE - FY 2013 -----
FY 2013 Budget As Revised 225,100 130,000 11,465,000 5,138,105 2,851,029
Inc (Dec) from FY 2013 10,050 (4,000) (1,615,000) (2,048,573) 566,467
General
County
Projects
(142)
Park
Acquisition &
Development
(130)
Project Dev
&
Debt Reserve
(140)
Park
Development
Fees
(132)
Special Revenue Funds
PERS
Reserve
(135)
Page 52
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 637,000 - 10,000 20,000 -
Property Tax - Current Year -----
Property Tax - Prior Year -----
Revenue (excl. prop. taxes) 3,000 395,000 500,600 5,100 2,933,857
Transfers In - - - - -
Total Revenues 3,000 395,000 500,600 5,100 2,933,857
Total Resources 640,000 395,000 510,600 25,100 2,933,857
REQUIREMENTS
Salaries - - - - 32,781
Life & Long Term Disability - - - - 141
Health & Dental Insurance - - - - 5,598
FICA/Medicare - - - - 2,547
PERS - - - - 4,656
Unemployment Insurance - - - - 118
Workers' Compensation - - - - -
Personnel Services - - - - 45,841
Materials & Services - 395,000 510,500 25,100 2,862,272
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 640,000 - 100 - -
Transfers Out - - - - 25,744
Total Exp. & Transfers 640,000 395,000 510,600 25,100 2,933,857
Contingency - - - - -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures -----
Total Requirements 640,000 395,000 510,600 25,100 2,933,857
FTE Change ----0.33
FTE - FY 2014 ----0.33
FTE - FY 2013 -----
FY 2013 Budget As Revised 1,882,381 756,000 515,000 20,100 3,264,721
Inc (Dec) from FY 2013 (1,242,381) (361,000) (4,400) 5,000 (330,864)
Transient
Room Tax
(160)
Special
Transportation
(150)
Special Revenue Funds
General
Capital
Reserve
(143)
County
School
(145)
Taylor
Grazing
(155)
Page 53
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 100,000 - 5,000 70,000 -
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 601,000 489,143 1,800 121,000 -
Transfers In - - - - -
Total Revenues 601,000 489,143 1,800 121,000 -
Total Resources 701,000 489,143 6,800 191,000 -
REQUIREMENTS
Salaries 8,263 5,463 - - -
Life & Long Term Disability 40 24 - - -
Health & Dental Insurance 1,675 933 - - -
FICA/Medicare 625 424 - - -
PERS 1,297 776 - - -
Unemployment Insurance 35 20 - - -
Workers' Compensation 74 - - - -
Personnel Services 12,009 7,640 - - -
Materials & Services 629,595 292,347 6,800 89,448 -
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 100 - - - -
Transfers Out - 189,156 - - -
Total Exp. & Transfers 641,704 489,143 6,800 89,448 -
Contingency 59,296 - - 101,552 -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures -----
Total Requirements 701,000 489,143 6,800 191,000 -
FTE Change -0.06 - - -
FTE - FY 2014 0.10 0.06 - - -
FTE - FY 2013 0.10 - - - -
FY 2013 Budget As Revised 790,100 545,153 11,700 93,000 50,224
Inc (Dec) from FY 2013 (89,100) (56,010) (4,900) 98,000 (50,224)
Foreclosed
Land Sales
(205)
Liquor
Enforcement
(208)
Video
Lottery
(165)
Transient Room
Tax-1%
(170)
Property
Mgmt
Operations
(200)
Special Revenue Funds
Page 54
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 26,971 415,000 352,704 375,704 1,125,000
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 168,306 170,400 104,250 1,089,234 717,490
Transfers In 209,687 - - 368,089 5,368,346
Total Revenues 377,993 170,400 104,250 1,457,323 6,085,836
Total Resources 404,964 585,400 456,954 1,833,027 7,210,836
REQUIREMENTS
Salaries 215,296 36,422 - 383,293 3,287,100
Life & Long Term Disability 1,134 137 - 2,124 17,286
Health & Dental Insurance 66,982 8,373 - 92,101 825,316
FICA/Medicare 16,177 2,727 - 28,589 246,977
PERS 35,474 6,083 - 60,886 530,672
Unemployment Insurance 1,410 353 - 2,230 17,345
Workers' Compensation 1,628 420 - 4,626 184,800
Personnel Services 338,101 54,515 - 573,849 5,109,496
Materials & Services 32,392 120,829 216,531 1,093,135 1,085,433
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 100 100 100 - 100
Transfers Out - - - - 3,660
Total Exp. & Transfers 370,593 175,444 216,631 1,666,984 6,198,689
Contingency 34,371 409,956 240,323 166,043 1,012,147
Unapprop Ending Fund Bal / Reserve for
Future Expenditures -----
Total Requirements 404,964 585,400 456,954 1,833,027 7,210,836
FTE Change - - - (1.50) (4.80)
FTE - FY 2014 4.00 0.50 - 5.50 48.20
FTE - FY 2013 4.00 0.50 - 7.00 53.00
FY 2013 Budget As Revised 385,903 602,500 404,350 2,513,193 7,158,996
Inc (Dec) from FY 2013 19,061 (17,100) 52,604 (680,166) 51,840
Law
Library
(215)
Children
& Families
Commission
(220)
Community
Justice -
Juvenile
(230)
Victims'
Assistance
Program
(212)
County
Clerk Records
(218)
Special Revenue Funds
Page 55
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital - - 255,239 - 200,650
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) - 99,318 513,228 39,003,683 200,500
Transfers In - - - - -
Total Revenues - 99,318 513,228 39,003,683 200,500
Total Resources - 99,318 768,467 39,003,683 401,150
REQUIREMENTS
Salaries - - 59,787 17,870,994 -
Life & Long Term Disability - - 150 87,764 -
Health & Dental Insurance - - 8,373 3,757,911 -
FICA/Medicare - - 4,544 1,344,178 -
PERS - - 4,665 3,563,857 -
Unemployment Insurance - - 176 76,890 -
Workers' Compensation - - 2,973 715,501 -
Personnel Services - - 80,668 27,417,095 -
Materials & Services - 99,318 285,615 5,589,535 -
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay - - 100 412,562 -
Transfers Out - - 143,957 300,000 -
Total Exp. & Transfers - 99,318 510,340 33,719,192 -
Contingency - - 258,127 5,284,491 -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures - - - - 401,150
Total Requirements - 99,318 768,467 39,003,683 401,150
FTE Change - - (0.50) (1.50) -
FTE - FY 2014 - - 0.50 216.50 -
FTE - FY 2013 - - 1.00 218.00 -
FY 2013 Budget As Revised 32,600 243,689 735,054 37,003,318 201,000
Inc (Dec) from FY 2013 (32,600) (144,371) 33,413 2,000,365 200,150
Communications
System
Reserve
(256)
Sheriff's
Asset
Forfeiture
(235)
Court
Facilities
(240)
Deschutes
Cnty Comm
System
(245)
Sheriff's
Office
(255)
Special Revenue Funds
Page 56
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 1,385,592 280,992 368,918 3,233,526 3,461,651
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 5,774,623 23,419 2,300 6,715,143 17,534,357
Transfers In 2,799,575 - - 100 1,670,895
Total Revenues 8,574,198 23,419 2,300 6,715,243 19,205,252
Total Resources 9,959,790 304,411 371,218 9,948,769 22,666,903
REQUIREMENTS
Salaries 4,261,093 41,107 - - 8,441,640
Life & Long Term Disability 21,303 167 - - 45,641
Health & Dental Insurance 1,091,374 10,047 - - 2,418,461
FICA/Medicare 318,799 3,082 - - 635,589
PERS 657,757 6,852 - - 1,342,281
Unemployment Insurance 28,556 388 - - 54,309
Workers' Compensation 100,800 2,520 - - 157,876
Personnel Services 6,479,682 64,163 - - 13,095,797
Materials & Services 2,070,058 41,802 100 7,410,505 6,828,913
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 100 - 100 - 10,000
Transfers Out 157,320 - 33,000 100 204,900
Total Exp. & Transfers 8,707,160 105,965 33,200 7,410,605 20,139,610
Contingency 1,252,630 198,446 - 2,538,164 2,527,293
Unapprop Ending Fund Bal / Reserve for
Future Expenditures - - 338,018 - -
Total Requirements 9,959,790 304,411 371,218 9,948,769 22,666,903
FTE Change (5.05) - - - 9.10
FTE - FY 2014 67.15 0.60 - - 145.35
FTE - FY 2013 72.20 0.60 - - 136.25
FY 2013 Budget As Revised 9,873,247 361,696 430,475 7,794,487 20,473,477
Inc (Dec) from FY 2013 86,543 (57,285) (59,257) 2,154,282 2,193,426
Healthy
Start
Prenatal
(260)
Public
Health Dept
Reserve
(261)
OHP -
Mental Health
Svcs
(270)
Behavioral
Health
(275)
Public
Health
(259)
Special Revenue Funds
Page 57
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 925,924 2,605,956 96,800 696,290 87,000
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 1,385,331 651,938 700 3,168,588 600
Transfers In - 100 - 1,050,099 300,000
Total Revenues 1,385,331 652,038 700 4,218,687 300,600
Total Resources 2,311,255 3,257,994 97,500 4,914,977 387,600
REQUIREMENTS
Salaries - - - 2,100,309 -
Life & Long Term Disability - - - 10,440 -
Health & Dental Insurance - - - 494,336 -
FICA/Medicare - - - 158,469 -
PERS - - - 332,010 -
Unemployment Insurance - - - 10,224 -
Workers' Compensation - - - 17,999 -
Personnel Services - - - 3,123,787 -
Materials & Services 1,148,660 2,164,693 97,400 947,972 278,432
Debt Principal - - - 8,914
Debt Interest - - - 254
Debt Service Total - - - - 9,168
Capital Outlay - - - 250,800 -
Transfers Out 293,593 100 100 208,315 -
Total Exp. & Transfers 1,442,253 2,164,793 97,500 4,530,874 287,600
Contingency 869,002 1,093,201 - 384,103 100,000
Unapprop Ending Fund Bal / Reserve for
Future Expenditures -----
Total Requirements 2,311,255 3,257,994 97,500 4,914,977 387,600
FTE Change ---0.40 -
FTE - FY 2014 - - - 29.00 -
FTE - FY 2013 - - - 28.60 -
FY 2013 Budget As Revised 2,345,945 4,113,011 96,965 4,457,366 404,370
Inc (Dec) from FY 2013 (34,690) (855,017) 535 457,611 (16,770)
OHP -
Alcohol/Drug
Svcs
(280)
Code
Abatement
(290)
Community
Development
(295)
Special Revenue Funds
Acute Care
Services
(276)
CDD-
Groundwater
Partnership
(296)
Page 58
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 440,000 106,100 6,014,368 98,049 170,011
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 123,000 341,850 14,271,422 195,764 500
Transfers In - - 683,148 - -
Total Revenues 123,000 341,850 14,954,570 195,764 500
Total Resources 563,000 447,950 20,968,938 293,813 170,511
REQUIREMENTS
Salaries - 240,358 3,442,484 69,183 -
Life & Long Term Disability - 1,200 17,204 350 -
Health & Dental Insurance - 46,887 1,014,740 16,746 -
FICA/Medicare - 18,208 258,801 5,234 -
PERS - 38,949 554,005 11,554 -
Unemployment Insurance - 1,163 18,683 353 -
Workers' Compensation - 2,997 79,800 911 -
Personnel Services - 349,762 5,385,717 104,331 -
Materials & Services 100 60,400 10,306,609 52,118 170,511
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 100 - 2,882,108 - -
Transfers Out 354,588 - 450,000 - -
Total Exp. & Transfers 354,788 410,162 19,024,434 156,449 170,511
Contingency 100,000 37,788 1,944,504 137,364 -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures 108,212 - - - -
Total Requirements 563,000 447,950 20,968,938 293,813 170,511
FTE Change - - (3.75) - -
FTE - FY 2014 - 3.05 52.75 1.00 -
FTE - FY 2013 - 3.05 56.50 1.00 -
FY 2013 Budget As Revised 544,605 453,194 19,253,582 2,564,838 220,220
Inc (Dec) from FY 2013 18,395 (5,244) 1,715,356 (2,271,025) (49,709)
Natural
Resource
Protection
(326)
Federal
Forest Title
III
(327)
GIS
Dedicated
(305)
Newberry
Neighborhood
(297)
Road
(325)
Special Revenue Funds
Page 59
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 31,055 473,457 683,343 12,240 882,125
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 34,615 469,800 4,000 50 328,000
Transfers In - - 450,000 - -
Total Revenues 34,615 469,800 454,000 50 328,000
Total Resources 65,670 943,257 1,137,343 12,290 1,210,125
REQUIREMENTS
Salaries -----
Life & Long Term Disability - - - - -
Health & Dental Insurance - - - - -
FICA/Medicare -----
PERS -----
Unemployment Insurance - - - - -
Workers' Compensation - - - - -
Personnel Services - - - - -
Materials & Services 34,000 528,000 17,315 - -
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay - - 460,000 - -
Transfers Out - - - 1,000 400,000
Total Exp. & Transfers 34,000 528,000 477,315 1,000 400,000
Contingency 31,670 415,257 660,028 - 810,125
Unapprop Ending Fund Bal / Reserve for
Future Expenditures - - - 11,290 -
Total Requirements 65,670 943,257 1,137,343 12,290 1,210,125
FTE Change -----
FTE - FY 2014 -----
FTE - FY 2013 -----
FY 2013 Budget As Revised 73,809 881,252 954,311 22,284 833,290
Inc (Dec) from FY 2013 (8,139) 62,005 183,032 (9,994) 376,835
Surveyor
(328)
Public Land
Corner
Preservation
(329)
Road Building
& Equipment
(330)
Road
Improvement
Reserve
(335)
Countywide
Trans SDC
Impv Fee
(336)
Special Revenue Funds
Page 60
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 948,201 220,000 707,953 165,462 10,400,000
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 5,800 260,310 3,732,685 1,000 -
Transfers In 157,380 111,959 451,189 - -
Total Revenues 163,180 372,269 4,183,874 1,000 -
Total Resources 1,111,381 592,269 4,891,827 166,462 10,400,000
REQUIREMENTS
Salaries - 57,409 2,132,348 - -
Life & Long Term Disability - 290 12,141 - -
Health & Dental Insurance - 17,080 547,348 - -
FICA/Medicare - 4,330 157,117 - -
PERS - 9,587 425,009 - -
Unemployment Insurance - 360 11,563 - -
Workers' Compensation - 442 40,551 - -
Personnel Services - 89,498 3,326,077 - -
Materials & Services 91,000 415,858 955,003 10,500 1,311,667
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 250,000 - 100 - 9,088,333
Transfers Out - - - 20,000 -
Total Exp. & Transfers 341,000 505,356 4,281,180 30,500 10,400,000
Contingency - 61,913 610,647 135,962 -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures 770,381 25,000 - - -
Total Requirements 1,111,381 592,269 4,891,827 166,462 10,400,000
FTE Change -0.12 - - -
FTE - FY 2014 - 1.02 32.55 - -
FTE - FY 2013 - 0.90 32.55 - -
FY 2013 Budget As Revised 1,161,098 506,322 4,537,083 170,872 1,492,000
Inc (Dec) from FY 2013 (49,717) 85,947 354,744 (4,410) 8,908,000
Special Revenue Funds
Vehicle
Maintenance
& Replacement
(340)
Jail
Project
(456)
Local
Improvement
District
(430)
Adult Parole
& Probation
(355)
Dog
Control
(350)
Capital Project Funds
Page 61
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital - 550,000 100,000 50,000 -
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) - 5,550,000 500 460,500 178,600
Transfers In - - 350,000 - -
Total Revenues - 5,550,000 350,500 460,500 178,600
Total Resources - 6,100,000 450,500 510,500 178,600
REQUIREMENTS
Salaries -----
Life & Long Term Disability - - - - -
Health & Dental Insurance - - - - -
FICA/Medicare -----
PERS -----
Unemployment Insurance - - - - -
Workers' Compensation - - - - -
Personnel Services - - - - -
Materials & Services - 618,574 420,500 35,555 -
Debt Principal - - - - 160,000
Debt Interest - - - - 12,500
Debt Service Total - - - - 172,500
Capital Outlay - 5,481,426 30,000 474,945 -
Transfers Out -----
Total Exp. & Transfers - 6,100,000 450,500 510,500 172,500
Contingency - - - - -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures - - - - 6,100
Total Requirements - 6,100,000 450,500 510,500 178,600
FTE Change -----
FTE - FY 2014 -----
FTE - FY 2013 -----
FY 2013 Budget As Revised 590,000 3,910,000 955,000 600,000 338,600
Inc (Dec) from FY 2013 (590,000) 2,190,000 (504,500) (89,500) (160,000)
Debt Service Funds
Campus
Improvement
Fund
(463)
Sisters
Health
Clinic
(464)
LID
2007
(524)
North County
Services Building
(462)
Jamison
Acq & Remodel
(457)
Capital Project Funds
Page 62
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital - 14,800 33,000 3,600 222,000
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 90,100 100 630,284 100 722,611
Transfers In 20,000 179,035 799,704 251,092 -
Total Revenues 110,100 179,135 1,429,988 251,192 722,611
Total Resources 110,100 193,935 1,462,988 254,792 944,611
REQUIREMENTS
Salaries -----
Life & Long Term Disability - - - - -
Health & Dental Insurance - - - - -
FICA/Medicare -----
PERS -----
Unemployment Insurance - - - - -
Workers' Compensation - - - - -
Personnel Services - - - - -
Materials & Services - 500 1,000 500 400
Debt Principal 100,000 165,000 833,857 161,714 410,000
Debt Interest 10,000 14,035 606,373 89,378 353,549
Debt Service Total 110,000 179,035 1,440,230 251,092 763,549
Capital Outlay - - - - -
Transfers Out -----
Total Exp. & Transfers 110,000 179,535 1,441,230 251,592 763,949
Contingency - - - - -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures 100 14,400 21,758 3,200 180,662
Total Requirements 110,100 193,935 1,462,988 254,792 944,611
FTE Change -----
FTE - FY 2014 -----
FTE - FY 2013 -----
FY 2013 Budget As Revised 260,100 192,255 1,544,832 257,056 1,020,774
Inc (Dec) from FY 2013 (150,000) 1,680 (81,844) (2,264) (76,163)
FF & C, 2008
New OSP/911
Bldg
(538)
FF & C, 2005
Courthouse
Remodel/Land
(536)
LID
2009
(525)
Multiple County
Bldgs
FF & C
03/Ref 12
(535)
Debt Service Funds
CDD
Building
FF&C 2004
(530)
Page 63
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 2,000 9,000 200,000 - -
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 100 50 118,016 - -
Transfers In 248,000 574,430 - - 500,000
Total Revenues 248,100 574,480 118,016 - 500,000
Total Resources 250,100 583,480 318,016 - 500,000
REQUIREMENTS
Salaries -----
Life & Long Term Disability - - - - -
Health & Dental Insurance - - - - -
FICA/Medicare -----
PERS -----
Unemployment Insurance - - - - -
Workers' Compensation - - - - -
Personnel Services - - - - -
Materials & Services 400 500 1,000 - 1,000
Debt Principal 140,000 480,000 55,000 - 149,000
Debt Interest 109,378 94,430 39,272 - 350,000
Debt Service Total 249,378 574,430 94,272 - 499,000
Capital Outlay - - - - -
Transfers Out -----
Total Exp. & Transfers 249,778 574,930 95,272 - 500,000
Contingency - - - - -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures 322 8,550 222,744 - -
Total Requirements 250,100 583,480 318,016 - 500,000
FTE Change -----
FTE - FY 2014 -----
FTE - FY 2013 -----
FY 2013 Budget As Revised 249,428 578,505 287,240 421,500 3,000,000
Inc (Dec) from FY 2013 672 4,975 30,776 (421,500) (2,500,000)
Jail
Project
Debt Service
(556)
Debt Service Funds
FF&C
2012
(542)
HHS/BJCC
FF&C
2005
(540)
Full Faith
& Credit,
2010-STF
(541)
FF & C, 2009A
Jamison Property
(539)
Page 64
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 370,000 50,000 380,000 12,289 825,655
Property Tax - Current Year 1,118,450 - 1,970,200 - -
Property Tax - Prior Year 100,000 - 100,000 - -
Revenue (excl. prop. taxes) 2,500 993,908 1,200 139,750 6,754,776
Transfers In - - - 180,000 -
Total Revenues 1,220,950 993,908 2,071,400 319,750 6,754,776
Total Resources 1,590,950 1,043,908 2,451,400 332,039 7,580,431
REQUIREMENTS
Salaries - - - - 1,157,870
Life & Long Term Disability - - - - 5,966
Health & Dental Insurance - - - - 355,617
FICA/Medicare - - - - 86,882
PERS - - - - 188,798
Unemployment Insurance - - - - 7,403
Workers' Compensation - - - - 65,588
Personnel Services - - - - 1,868,124
Materials & Services - - - 90,274 3,311,993
Debt Principal 1,560,000 227,215 2,155,000 151,204 528,312
Debt Interest 30,950 766,693 196,400 90,561 401,845
Debt Service Total 1,590,950 993,908 2,351,400 241,765 930,157
Capital Outlay - - - - 55,000
Transfers Out - - - - 827,148
Total Exp. & Transfers 1,590,950 993,908 2,351,400 332,039 6,992,422
Contingency - - - - 588,009
Unapprop Ending Fund Bal / Reserve for
Future Expenditures - 50,000 100,000 - -
Total Requirements 1,590,950 1,043,908 2,451,400 332,039 7,580,431
FTE Change -----
FTE - FY 2014 - - - - 21.00
FTE - FY 2013 - - - - 21.00
FY 2013 Budget As Revised 5,569,241 1,057,459 12,746,862 363,069 7,257,814
Inc (Dec) from FY 2013 (3,978,291) (13,551) (10,295,462) (31,030) 322,617
Enterprise Funds
Public Safety
1998/2002
G.O. Ref 2012
(560)
Debt Service Funds
PERS Series
2002/2004
Debt Service
(575)
Fairgrounds
Debt
Service
(590)
RV
Park
(601)
Solid
Waste
(610)
Page 65
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 512,547 515,507 475,401 150,461 508,000
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 102,000 2,500 5,000 1,000 3,000
Transfers In 30,000 - 315,000 200,000 -
Total Revenues 132,000 2,500 320,000 201,000 3,000
Total Resources 644,547 518,007 795,401 351,461 511,000
REQUIREMENTS
Salaries -----
Life & Long Term Disability - - - - -
Health & Dental Insurance - - - - -
FICA/Medicare -----
PERS -----
Unemployment Insurance - - - - -
Workers' Compensation - - - - -
Personnel Services - - - - -
Materials & Services 67,300 1,000 12,421 3,092 1,000
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 100 - 175,000 200,000 175,000
Transfers Out - - - - 100,000
Total Exp. & Transfers 67,400 1,000 187,421 203,092 276,000
Contingency 577,147 - 607,980 - -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures - 517,007 - 148,369 235,000
Total Requirements 644,547 518,007 795,401 351,461 511,000
FTE Change -----
FTE - FY 2014 -----
FTE - FY 2013 -----
FY 2013 Budget As Revised 916,158 515,203 1,914,463 103,429 753,082
Inc (Dec) from FY 2013 (271,611) 2,804 (1,119,062) 248,032 (242,082)
Enterprise Funds
Solid Waste
Equipment
Reserve
(614)
Landfill
Closure
(611)
Landfill
Postclosure
(612)
Fair & Expo
Ctr Capital
Reserve
(617)
Solid Waste
Capital
Projects
(613)
Page 66
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 48,827 9,609 380,000 200,000 20,000
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 730,900 1,099,492 2,764,484 933,282 478,540
Transfers In 939,086 5,000 - 40,000 -
Total Revenues 1,669,986 1,104,492 2,764,484 973,282 478,540
Total Resources 1,718,813 1,114,101 3,144,484 1,173,282 498,540
REQUIREMENTS
Salaries 582,135 87,802 1,268,942 643,199 249,894
Life & Long Term Disability 2,814 426 6,793 3,066 1,440
Health & Dental Insurance 148,612 18,843 403,395 118,033 50,237
FICA/Medicare 43,148 6,543 95,151 44,491 18,966
PERS 93,051 14,663 206,919 105,682 39,055
Unemployment Insurance 3,128 397 8,213 2,256 -
Workers' Compensation 14,705 1,029 19,572 6,195 4,410
Personnel Services 887,593 129,703 2,008,985 922,922 364,002
Materials & Services 483,533 699,869 785,125 89,831 90,338
Debt Principal 63,293 - - - -
Debt Interest 49,681 - - - -
Debt Service Total 112,974 - - - -
Capital Outlay 100 - 100 100 100
Transfers Out - 250,000 40,260 - -
Total Exp. & Transfers 1,484,200 1,079,572 2,834,470 1,012,853 454,440
Contingency 234,613 34,529 310,014 160,429 44,100
Unapprop Ending Fund Bal / Reserve for
Future Expenditures -----
Total Requirements 1,718,813 1,114,101 3,144,484 1,173,282 498,540
FTE Change - - 0.35 - -
FTE - FY 2014 9.00 1.00 23.80 6.40 3.00
FTE - FY 2013 9.00 1.00 23.45 6.40 3.00
FY 2013 Budget As Revised 1,603,495 1,128,979 2,966,626 1,110,385 492,379
Inc (Dec) from FY 2013 115,318 (14,878) 177,858 62,897 6,161
Enterprise Funds Internal Service Funds
Fair & Expo
Center
(618)
Building
Services
(620)
Deschutes
County
Fair
(619)
Administrative
Services
(625)
Board of
County
Commissioners
(628)
Page 67
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 377,000 150,000 240,000 611,077 494,096
Property Tax - Current Year - - - - -
Property Tax - Prior Year - - - - -
Revenue (excl. prop. taxes) 1,095,390 831,604 831,053 2,139,903 235,500
Transfers In - - - 66,000 -
Total Revenues 1,095,390 831,604 831,053 2,205,903 235,500
Total Resources 1,472,390 981,604 1,071,053 2,816,980 729,596
REQUIREMENTS
Salaries 656,394 596,788 436,078 1,380,174 -
Life & Long Term Disability 3,260 2,787 2,388 7,567 -
Health & Dental Insurance 127,506 100,473 114,254 297,426 -
FICA/Medicare 49,586 42,340 32,659 103,866 -
PERS 107,907 96,838 68,783 224,998 -
Unemployment Insurance 2,570 2,115 2,342 5,887 -
Workers' Compensation 6,437 5,481 4,683 12,705 -
Personnel Services 953,660 846,822 661,187 2,032,623 -
Materials & Services 261,033 30,949 244,308 425,557 131,000
Debt Principal - - - - -
Debt Interest - - - - -
Debt Service Total - - - - -
Capital Outlay 5,000 100 100 100 50,000
Transfers Out -----
Total Exp. & Transfers 1,219,693 877,871 905,595 2,458,280 181,000
Contingency 252,697 103,733 165,458 358,700 -
Unapprop Ending Fund Bal / Reserve for
Future Expenditures - - - - 548,596
Total Requirements 1,472,390 981,604 1,071,053 2,816,980 729,596
FTE Change (0.51) - (0.25) - -
FTE - FY 2014 7.29 6.00 5.85 16.70 -
FTE - FY 2013 7.80 6.00 6.10 16.70 -
FY 2013 Budget As Revised 1,565,877 925,338 1,094,626 2,758,394 601,093
Inc (Dec) from FY 2013 (93,487) 56,266 (23,573) 58,586 128,503
Internal Service Funds
Finance
(630)
Legal
(640)
IT
Reserve
(661)
Information
Technology
(660)
Personnel
(650)
Page 68
Deschutes County, OREGON
Summaries
Summary-Resources and Requirements: All County Funds
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 2,517,479 11,700,000
Property Tax - Current Year - -
Property Tax - Prior Year - -
Revenue (excl. prop. taxes) 2,654,320 17,950,714
Transfers In - -
Total Revenues 2,654,320 17,950,714
Total Resources 5,171,799 29,650,714
REQUIREMENTS
Salaries 221,688 141,752
Life & Long Term Disability 1,092 725
Health & Dental Insurance 54,423 31,816
FICA/Medicare 16,297 10,726
PERS 36,633 23,179
Unemployment Insurance 1,146 669
Workers' Compensation 2,048 809
Personnel Services 333,327 209,676
Materials & Services 1,959,773 19,143,356
Debt Principal - -
Debt Interest - -
Debt Service Total - -
Capital Outlay 100 -
Transfers Out 7,320 -
Total Exp. & Transfers 2,300,520 19,353,032
Contingency 2,871,279 10,297,682
Unapprop Ending Fund Bal / Reserve for
Future Expenditures --
Total Requirements 5,171,799 29,650,714
FTE Change --
FTE - FY 2014 3.25 1.90
FTE - FY 2013 3.25 1.90
FY 2013 Budget As Revised 4,533,224 29,405,000
Inc (Dec) from FY 2013 638,575 245,714
Internal Service Funds
Health
Benefit
Trust
(675)
Insurance
(670)
Page 69
Deschutes County, OREGON
Summaries
This page intentionally left blank.
Page 70
Community Justice
Community Justice—Juvenile (Fund 230)
Adult Parole & Probation (Fund 355)
District Attorney’s Office
District Attorney’s Office (Fund 001-1100)
Victims’ Assistance (Fund 212)
Liquor Enforcement (Fund 208)
Justice Court
Justice Court (Fund 123)
Sheriff’s Office
Sheriff’s Office (Fund 255)
Countywide Law Enforcement District (Fund 701)
Rural Law Enforcement District (Fund 702)
Court Facilities (Fund 240)
Deschutes County Communications System (Fund 245)
Communications System Reserve (Fund 256)
Countywide Law Enforcement District Capital Reserve (Fund 703)
Rural Law Enforcement District Capital Reserve (Fund 704)
Public Safety Departments
Public Safety
Deschutes County, OREGON Page 71
Deschutes County’s Community Justice Department is comprised of the Juvenile Community Justice and Adult Parole
& Probation Divisions. The juvenile division operates the County’s juvenile detention center and provides juvenile court
services. Services include probation and diversion supervision of adjudicated delinquents, non-delinquent juvenile
violators, and juvenile crime restoration and prevention services. The adult division provides community-based field
supervision of adult offenders on diversion, probation, parole or post-prison
supervision.
The Deschutes County Community Justice Department’s budget is comprised of
two funds that finance six programs. The department’s six programs are:
Juvenile Field Operations provide delinquent probation, diversion and
pre-trial supervision, as well as early intervention for youthful code violators.
Juvenile Programs supervise community service work crews, provide
functional family therapy, victim services, mediation services and juvenile
drug, alcohol and mental health evaluations.
Juvenile Detention provides temporary secure detention for juveniles
arrested or adjudicated for delinquent conduct. It includes all associated
security, custodial, educational, health and safety requirements.
Adult Field Operations provide felony offender supervision of all persons
on probation, parole, post-prison supervision or diversion for felony crimes.
Misdemeanor offender supervision provides supervision of persons on probation for misdemeanor sex crimes or
those who are on probation or diversion for domestic violence offenses.
Adult Programs include electronic monitoring, cognitive instruction, community service and transitional services.
Administration and Support encompasses agency administration, clerical support, records management,
customer service, budget management and data entry for both divisions. Data entry and records management
includes extensive activity in Oregon’s juvenile and criminal justice information systems.
Department Overview
Adult Parole & Probation
Summary
Total Budget $4,891,827
Budget Change +7.8%
Total Staff 32.55 FTE
Staff Change No Change
Ken Hales, Director
Community Justice
Juvenile Summary
Total Budget $7,210,836
Budget Change +0.7%
Total Staff 48.20 FTE
Staff Change -4.80 FTE
Mission Statement
To protect the public, repair harm, hold offenders accountable, and facilitate pro-social thinking
Public Safety—Community Justice
Deschutes County, OREGON Page 72
Successes in the Past Year
Implemented a complex set of juvenile justice information management systems to replace
the Accuterm information systems
Developed computer-based training modules for juvenile probation and correctional officers
Significantly increased use of electronic monitoring as an alternative to jail incarceration
All juvenile probation officers trained in Evidence Based Practices for Community
Supervision (EPICS)
Significant Issues in the Year Ahead
A reduction of four juvenile correctional officers at the end of FY 2013 required a reduction
in juvenile detention facility capacity, as well as implementation of new population
management strategies.
Adult Parole & Probation Revenue Adult Parole & Probation Expenses
Juvenile Revenue Juvenile Expenses
Successes and Challenges
Public Safety—Community Justice
Deschutes County, OREGON
State
Payments
7%Other
Revenue
5%
County
General
Fund
88%
Page 73
Organizational Chart
Management
Represented by AFSCME
Represented by FOPPO
Department Head
Confidential Employee
The impending elimination of the Accuterm information management systems necessitates the
development of replacement systems for the adult parole and probation division.
The supervision and services program for adult offenders with drug and alcohol addiction will
require reorganization.
Changes in the state’s priorities for juvenile crime prevention grants may threaten the
Resource Connection Program that targets at-risk youth and participation of at-risk youth in
Functional Family Therapy.
Fiscal Issues and Conditions
The juvenile division derives nearly 90% of its operating revenue from the County General Fund. The
FY 2014 General Fund transfer is approximately $700,000 less (-12%) than the FY 2009 appropriation
and includes the elimination of 4.8 FTE. Since 2009, the juvenile division has balanced the budget by
reducing FTE by 25%. Minimum necessary basic service levels could be maintained through FY 2015
without increasing the County General Fund transfer by spending down all contingency. However, this
would leave a budget imbalance going into FY 2016 of over $600,000. A possible loss of approximately
$100,000 in state juvenile crime prevention grant funds and a possible increase of approximately
$60,000 for medical services will exacerbate the juvenile division’s fiscal condition.
The adult parole and probation division derives 75% of its operating revenue from the Oregon
Department of Corrections grants. State grant funds to the division are forecasted to increase by
approximately $200,000 (6%) in FY 2014. No additional increase is forecasted for FY 2015. The
additional revenue for FY 2014 will allow the division to meet customary cost increase for FY 2014, but
not FY 2015.
Public Safety—Community Justice
Deschutes County, OREGON
Community Justice Director
1.00 FTE
Juvenile Field
Services Manager
1.00 FTE
Detention Center
Supervisors
3.00 FTE
Juvenile Probation
Supervisor
2.00 FTE
Mental Health
Supervisor
1.00 FTE
Community
Programs Supervisor
1.00 FTE
Deputy Director Adult
Parole & Probation
1.00 FTE
Adult Parole &
Probation Supervisors
2.00 FTE
Program
Supervisor
1.00 FTE
Adult Parole &
Probation Staff
22.00 FTE
Management
Analyst
1.75 FTE
Juvenile Probation
Staff
9.25 FTE
Mental Health
Specialist II
4.00 FTE
Detention Center
Staff
17.00 FTE
Community
Programs Staff
3.00 FTE
Records Technician
4.00 FTE
Juvenile Detention
Manager
1.00 FTE
Administrative
Supervisor
1.00 FTE
Administration &
Support
3.00 FTE
Probation Specialist
1.75 FTE
Page 74
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL COMMUNITY JUSTICE FTE 104.55 97.35 92.35 90.35 85.30
Adult Parole & Probation (Fund 355) 38.00 34.80 35.05 35.05 32.55
Juvenile Justice FTE (Fund 230) 66.55 62.55 57.30 55.30 53.00
FY 2014
48.20
32.55
80.75
Staff Summary
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,039,997 1,099,010 1,010,415 1,125,000 11.3%
Federal Government Payments 15,527 9,676 6,000 4,254 (29.1%)
State Government Payments 357,871 434,254 459,347 439,136 (4.4%)
Charges for Services 187,416 182,517 182,150 245,125 34.6%
Interfund Grant-Crime Prevention 116,500 169,852 145,661 20,000 (86.3%)
Other Revenue 15,703 13,025 9,700 8,450 (12.9%)
County General Fund 5,543,186 5,321,459 5,344,523 5,368,346 0.4%
Total Resources 7,276,542 7,231,258 7,158,996 7,210,836 0.7%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 3,313,528 3,302,006 3,374,323 3,287,100 (2.6%)
Benefits 1,580,369 1,656,169 1,700,694 1,822,396 7.2%
Personnel Services 4,893,897 4,958,175 5,075,017 5,109,496 0.7%
Professional & Technical Services 173,354 185,978 206,150 192,150 (6.8%)
Internal Service Charges 628,790 588,570 609,480 568,091 (6.8%)
Utilities & Custodial 69,981 58,633 67,900 69,485 2.3%
Infrastructure, Vehicles & Equipment 77,166 82,715 81,792 82,239 0.5%
Prisoners Board, Supplies & Medical 72,235 85,713 106,435 65,000 (38.9%)
Other Materials and Services 262,109 203,022 122,203 108,468 (11.2%)
Materials and Services 1,283,635 1,204,631 1,193,960 1,085,433 (9.1%)
Capital Outlay - 23,000 100 100 0.0%
Transfer to Vehicle R & M (340) - 50,400 50,400 3,660 (92.7%)
Contingency - - 839,519 1,012,147 20.6%
Total Requirements 6,177,532 6,236,206 7,158,996 7,210,836 0.7%
Budget Summary — Juvenile Justice (Fund 230)
Public Safety—Community Justice
Deschutes County, OREGON Page 75
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 728,649 634,125 570,000 707,953 24.2%
State Gov’t Payment (SB 1145) 2,781,694 2,748,556 2,748,556 2,951,504 7.4%
Other State Gov’t Payments 265,875 237,367 252,367 252,367 0.0%
Charges for Services 28,862 22,002 27,000 17,876 (33.8%)
Fines 361,865 319,387 320,000 331,000 3.4%
Interfund Charge—Sheriff’s Office 50,000 50,000 50,000 50,000 0.0%
Interfund Grants—Crime Prevention 106,124 124,834 124,832 123,938 (0.7%)
Other Revenue 8,564 6,161 9,000 6,000 (33.3%)
County General Fund 115,029 338,292 435,328 451,189 3.6%
Total Resources 4,446,663 4,480,725 4,537,083 4,891,827 7.8%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 1,960,404 2,028,604 2,055,564 2,132,348 3.7%
Benefits 1,013,566 1,024,631 1,035,727 1,193,729 15.3%
Personnel Services 2,973,970 3,053,235 3,091,291 3,326,077 7.6%
Domestic Violence Treatment 46,566 54,181 86,000 86,000 0.0%
Alcohol & Drug Treatment 80,501 59,848 90,000 90,000 0.0%
Electronic Monitoring 120,108 104,263 100,000 131,000 31.0%
Internal Service Charges 301,393 297,667 320,400 353,524 10.3%
Utilities & Custodial 42,703 40,033 44,356 43,025 (3.0%)
Infrastructure, Vehicles & Equipment 120,527 98,305 118,382 115,417 (2.5%)
Other Materials and Services 126,771 114,168 141,549 136,037 (3.9%)
Materials and Services 838,568 768,464 900,687 955,003 6.0%
Capital Outlay - - 100 100 0.0%
Transfer to Vehicle R& M (340) - 28,800 - - 0.0%
Contingency - - 545,005 610,647 12.0%
Total Requirements 3,812,538 3,850,499 4,537,083 4,891,827 7.8%
Budget Summary — Adult Parole & Probation (Fund 355)
Public Safety—Community Justice
Deschutes County, OREGON Page 76
Performance Management
Quantitative Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #1: Promote targeted prevention, diversion and intervention programs to
reduce recidivism and future demands on County services
Department Measure #1: Number of adult offender sanctions, interventions and violations
submitted
County Objective #3: Protect the community by providing safe, secure and humane facilities for
adult inmates and delinquent juveniles
Department Measure #2: Number of hours of pro-social skill development provided in the
juvenile detention facility
County Objective #4: Provide for the supervision for adults and juveniles who have participated
in criminal activity through parole, post-prison and diversion
Department Measure #3: Percentage of juvenile probation officers completing criminogenic
risk assessments
Qualitative Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #4: Provide for the supervision for adults and juveniles who have participated
in criminal activity through parole, post-prison and diversion
Department Measure #4: Percentage of juveniles with successful case closures
Department Measure #5: Percentage of adult felony successful case closures
Compliance/Outcome Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #1: Promote targeted prevention, diversion and intervention programs to
reduce recidivism and future demands on County services
Department Measure #6: Percentage of at-risk juveniles without a criminal offense six
months after completion of Functional Family Therapy treatment
Public Safety—Community Justice
Deschutes County, OREGON Page 77
Juvenile Field Operations Program
This program is comprised of two projects. One is the juvenile probation and court services project and the second
is the juvenile diversion and early intervention project.
Juvenile probation involves the case management of adjudicated delinquents on court-ordered probation and the
enforcement of court orders. Juvenile court services relates to supporting juvenile court business through
preparation of reports and information. They also appear in court on cases involving detained juveniles and
juveniles suspected of violations of law.
The diversion and early intervention project provides supervision of non-adjudicated delinquents as a condition
of diversion from prosecution, intervention with youth who have violated laws or local ordinances, victim
assistance services and dispute mediation with offenders and victims.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 218,442 - - - 0.0%
State Government Payments 80,316 88,628 88,000 83,300 (5.3%)
Charges for Services - 97,047 - 115,000 100.0%
Interfund Grants 10,000 10,152 10,000 20,000 100.0%
Other Revenue 3,891 1,065 1,000 475 (52.5%)
County General Fund 1,405,951 1,590,403 1,384,966 1,488,066 7.4%
Total Resources 1,718,600 1,787,295 1,483,966 1,706,841 15.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 1,467,431 1,365,947 1,226,732 1,330,158 8.4%
Materials and Services 367,066 363,899 381,572 376,683 (1.3%)
Transfers - 22,176 22,176 - (100.0%)
Total Requirements 1,834,497 1,752,022 1,630,480 1,706,841 4.7%
Public Safety—Community Justice
Deschutes County, OREGON Page 78
Juvenile Programs
This program is comprised of three projects, which include functional family therapy, mental health and
community service projects.
Functional family therapy project is a family intervention for at-risk and adjudicated youth.
The mental health project provides court-ordered alcohol and drug and/or mental health assessments
for youth and youth offenders, “Safe Schools Assessments” and clinical oversight of mental health services
in the juvenile detention facility.
The community service project involves supervising youth performing community service, and
developing restitution opportunities for youth.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Federal Government Payments 15,527 9,676 6,000 4,254 (29.1%)
State Government Payments 132,605 161,410 197,121 197,037 0.0%
Charges for Services 102,200 8,930 122,050 5,025 (95.9%)
Interfund Grants 106,500 159,700 135,661 - (100.0%)
Other Revenue 1,697 3,838 500 1,250 150.0%
County General Funds 548,184 391,880 547,819 754,200 37.7%
Total Resources 906,714 735,434 1,009,151 961,766 (4.7%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 637,462 734,113 721,037 835,025 15.8%
Materials and Services 180,614 142,016 145,273 126,741 (12.8%)
Transfers - 8,064 8,064 - (100.0%)
Total Requirements 818,076 884,193 874,374 961,766 10.0%
Public Safety—Community Justice
Deschutes County, OREGON Page 79
Public Safety—Community Justice
Deschutes County, OREGON
Juvenile Detention
This program entails only the juvenile detention center project. This project tracks costs and programming
related to providing temporary secure detention for juveniles arrested, adjudicated or sanctioned for
delinquent conduct. It includes all associated security, custodial, educational, health and safety
requirements.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
State Government Payments 59,314 131,259 124,226 116,231 (6.4%)
Charges for Services 85,216 76,540 60,100 125,100 108.2%
County General Funds 2,691,999 2,700,321 2,648,686 2,310,758 (12.8%)
Total Resources 2,836,529 2,908,120 2,833,012 2,552,089 (9.9%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 2,147,293 2,157,468 2,360,968 2,166,990 (8.2%)
Materials and Services 478,747 494,448 461,305 385,099 (16.5%)
Transfers - 8,064 8,064 - (100.0%)
Total Requirements 2,626,040 2,659,980 2,830,337 2,552,089 (9.8%)
Page 80
Public Safety—Community Justice
Deschutes County, OREGON
Adult Field Operations Program
This program is comprised of two projects. These are the felony offender supervision project and the misdemeanor
offender supervision project. These two projects provide felony offender supervision for all persons on probation,
parole, post-prison supervision or diversion for felony crimes. It also provides misdemeanor offender supervision
of persons on probation for misdemeanor sex crimes, and persons on probation or diversion for domestic violence
offenses.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
State Government Payments 3,047,569 2,985,923 3,000,923 2,995,019 (0.2%)
Charges for Services 3,000 2,151 - 4,500 100.0%
Fines 202,619 185,141 190,000 18,000 (90.5%)
Interfund Grants 106,124 124,834 124,832 92,299 (26.1%)
County General Funds 115,029 338,292 435,328 451,189 3.6%
Total Resources 3,474,341 3,636,341 3,751,083 3,561,007 (5.1%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 2,531,590 2,471,948 2,721,460 2,852,543 4.8%
Materials and Services 602,593 458,167 651,676 708,463 8.7%
Transfers - 24,580 - - 0.0%
Total Requirements 3,134,183 2,954,695 3,373,136 3,561,006 5.6%
Page 81
Adult Program
This program is comprised of electronic monitoring, community services, cognitive instruction and transitional
services.
Electronic Monitoring is applied to high risk offenders for surveillance or to offenders as a sanction for
violating terms of supervision. Additionally, it is applied to specific misdemeanor offenders as ordered by
the court, including chronic and persistent DUII offenders. Persons on electronic monitoring may or may
not be supervised by department parole and probation officers.
Community Service involves supervising community service crews and community service placement
coordination for court ordered offenders, including those not on departmental supervision.
Cognitive Instruction is comprised of a number of research-based, highly structured, educational programs
proven to help offenders become aware of their criminogenic thinking patterns. It also provides them with
tools for change.
Transitional Services refer to a set of activities to assist offenders in making the transition from prison to
the community. This may include transportation assistance, short-term medication purchases and
temporary housing assistance.
Public Safety—Community Justice
Deschutes County, OREGON
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
State Government Payments - - - 140,351 100.0%
Charges for Services 25,863 19,120 27,000 13,376 (50.5%)
Fines 159,246 134,246 130,000 156,000 20.0%
Interfund Charges 50,000 50,000 50,000 50,000 0.0%
Total Resources 235,109 203,366 207,000 359,727 73.8%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 189,596 227,371 60,056 164,055 173.2%
Materials and Services 197,971 158,204 174,865 195,672 11.9%
Transfers - 1,763 - - 0.0%
Total Requirements 387,567 387,338 234,921 359,727 53.1%
Page 82
Administration and Support
This program is comprised of the juvenile and adult divisions’ administration and support service projects.
This program encompasses purchasing, accounts payable, payroll, clerical support, records management, data
entry and reception services. This program is also where the beginning net working capital for each fund is
maintained.
Juvenile
Adult Parole & Probation
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 821,555 1,099,010 1,010,415 1,125,000 11.3%
State Government Payments 85,635 52,957 50,000 42,568 (14.9%)
Other Revenue 10,457 9,586 9,400 7,250 (22.9%)
County General Fund 897,052 638,855 763,052 815,322 6.9%
Total Resources 1,814,699 1,799,208 1,832,867 1,990,140 8.6%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 641,709 700,646 766,280 777,323 1.4%
Materials and Services 257,209 204,268 205,810 196,910 (4.3%)
Capital Outlay - 23,000 100 100 0.0%
Transfers - 12,096 12,096 3,660 (69.7%)
Contingency - - 839,519 1,012,147 20.6%
Total Requirements 898,918 940,010 1,823,805 1,990,140 9.1%
Public Safety—Community Justice
Deschutes County, OREGON
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 728,649 634,125 570,000 707,953 24.2%
State Government Payments - - - 68,501 100.0%
Fines - 731 - 157,000 100.0%
Other Revenue 8,564 6,892 9,000 37,639 318.2%
Total Resources 737,213 641,017 579,000 971,093 67.7%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 252,784 353,916 309,775 309,479 7.3%
Materials and Services 38,004 152,093 74,146 50,868 5.7%
Capital Outlay - - 100 100 0.0%
Transfers - 2,457 - - 0.0%
Contingency - - 545,005 610,652 3.1%
Total Requirements 290,788 508,466 929,026 971,093 4.5%
Page 83
The Office of District Attorney is created by the Oregon Constitution. Article VII, Section 17 provides:
There shall be elected by districts comprised of one, or more counties, a sufficient number of
prosecuting Attorneys, who shall be the law Officers of the State, and of the counties within
their respective Districts, and shall perform such duties pertaining to the administration of
Law, and general police as the Legislative Assembly may direct.
The District Attorney’s Office is headed by the elected District Attorney, who
directs staff consisting of chief deputy district attorneys, deputy district
attorneys, legal assistants, trial assistants, support staff and victims’
advocates.
The District Attorney’s Office represents the State of Oregon in all criminal
cases filed in Deschutes County, advocating for victims’ rights and enforcing
the laws of the State of Oregon. The District Attorney’s Office is responsible
for evaluating the investigative reports submitted by local, state and federal
agencies to determine whether justice and public safety require prosecution.
If prosecution is initiated, the District Attorney’s Office is responsible for
presenting evidence to and advising the Grand Jury, and representing the
State throughout criminal proceedings in Circuit Court.
Additionally, the District Attorney’s Office is responsible for providing the following public safety services:
Representing the State in juvenile delinquency and dependency matters where the focus is on the safety,
health and welfare of Deschutes County’s children
Acting as forfeiture counsel in certain civil and criminal forfeiture matters
When requested by the County, representing the State in civil commitment proceedings
Assisting the Oregon Department of Justice when requested in criminal and certain civil proceedings
Managing multi-disciplinary teams (MDT) including Child Abuse MDT, Elder Abuse MDT, Sexual Assault
Team (SART)
Department Overview
Budget Summary*
Total Budget $5,557,171
Budget +5.4%
Total Staff 40.95 FTE
Staff Change No Change
Patrick Flaherty, District Attorney
District Attorney’s Office
Mission Statement
The primary responsibility of the District Attorney is to seek justice, which can only be achieved through the
representation and presentation of the truth. This responsibility includes, but is not limited to, ensuring
that the guilty are held accountable, that the innocent are protected from unwarranted harm, and that the
rights of all citizens, particularly victims of crime, are respected.
* Budget for Fund (001-1100) only, Victims
Assistance budget & staff not included
Public Safety—District Attorney’s Office
Deschutes County, OREGON Page 84
Successes and Challenges
Revenue Expenses
Successes in the Past Year
Successful prosecution of several complex cases including murder, Measure 11 sex offenses and financial fraud
Elder Abuse MDT, Deschutes County was one of the first counties to complete the Elder Abuse MDT protocols
and other counties have requested to use them as a model in establishing their own
Implementation of the Justware records management system, a new case management tool which provides a
more efficient work flow, meaningful metrics and consolidation of systems and programs to a single point of
access.
Law enforcement outreach and training
Helped implement positive changes with the Deschutes County Crisis Intervention Team (CIT), including
training for law enforcement agencies in conjunction with CIT
Professional development for trial assistants and staff is now occurring on a regular basis. Topics for
professional development have included an overview of the criminal justice system, professionalism, and
ethics. Future topics will include a presentation on the role of parole and probation, fingerprint numbers and
LEDS, and professionalism on the phone. Trail assistants are required to take courses offered through
Deschutes County’s Personnel Department.
Matching arrests and convictions with fingerprint numbers.
Significant Issues in the Year Ahead
Prosecution of complex cases, including two defendants currently being held on murder charges. These complex
cases drain both financial and personnel resources for the DA’s office and the law enforcement agencies
involved due to the complex nature of the litigation.
Coming into compliance with federal and state laws regarding district attorney records, particularly
electronically stored information.
Implementation of e-Discovery. We own the licensing and infrastructure but additional development and
training are required for our staff and the local bar to accomplish this cost saving and paper saving phase.
Historical Data Migration continues to be an ongoing and contentious project.
Public Safety—District Attorney’s Office
Deschutes County, OREGON Page 85
Development of reportable metrics of efficiency and success. We continue to build required metrics into
JustWare, but additional development and testing is required to achieve a completely accurate depiction of
our data.
Implementation of crime mapping and community-based prosecution, an office priority, is heavily
dependent upon tracking and mapping incident locations. This phase of the JustWare project is in the
development stage and will require significant resources.
Creating a data bridge. The bridge that existed between agencies under the historic system was taken for
granted. Significant time, resources and cooperation will be required to replace the efficiency in information
sharing that used to exist.
Establishing a Veterans Treatment Court (VTC) for Deschutes County. VTCs are specialty courts specifical-
ly tailored to address the issues that commonly surround a veteran’s entry into the criminal justice system,
including issues related to PTSD, TBI and access to Veteran’s Administration benefits.
Fiscal Issues and Conditions
Two murder indictments were returned by the Grand Jury in February 2013 and each case is expected to be
tried this year. The cost associated with murder prosecutions is always extraordinary. Implementation of
JustWare has been extremely resource-intensive and is not complete. Coming into compliance with federal
and state law regarding access, control, storage and retention of district attorney records may require
additional financial resources. The Victim’s Assistance Program has lost the revenue stream that the Liquor
Enforcement Fund represented as well as contingency monies. Maintaining this mandated program will
require additional resources.
The District Attorney was notified after the deadline for submitting his requested budget that he may be
required to provide legal services in civil commitment proceedings. Providing these services will require
additional resources as well.
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Organizational Chart
Department Head
Management
Represented by AFSCME
Represented by the Deschutes CountyDeputy DA’s Association
Confidential Employee
*District Attorney is funded by State (80%) and Deschutes County (20%)
District Attorney
1.00 FTE*
Investigator
1.00 FTE
District Attorney
Executive Assistant
1.00 FTE
Administrative
Supervisor II
1.00 FTE
Chief Deputy District
Attorney
2.00 FTE
Trial Assistant I
1.00 FTE
Victims’ Assistance
Program Coordinator
1.00 FTE
Deputy District
Attorney
16.00 FTE
Systems Analyst I
1.00 FTE
Trial Assistant II
15.50 FTE
Victims’ Advocate
3.00 FTE
Legal Assistant
1.00 FTE
Customer Service
Clerk II
1.00 FTE
Management
Analyst
0.25 FTE
Page 86
Budget Summary — District Attorney’s Office (001-1100)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Federal Government Payments 122,719 159,427 - - 0.0%
State Government Payments 137,183 163,496 163,494 163,494 0.0%
Charges for Services 19,120 16,330 21,000 20,500 (2.4%)
Fines 761 - 200 200 0.0%
County General Fund 4,502,702 4,324,728 5,089,973 5,372,977 5.6%
Total Resources 4,782,486 4,663,981 5,274,667 5,557,171 5.4%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 2,759,426 2,675,236 2,957,281 3,032,267 2.5%
Benefits 1,158,131 1,168,034 1,290,627 1,484,446 15.0%
Personnel Services 3,917,557 3,843,269 4,247,908 4,516,713 6.3%
Professional Services 61,259 44,746 82,000 62,500 (23.8%)
Technical Services 41,524 27,383 54,300 48,300 (11.0%)
Internal Service Charges 410,825 415,598 470,437 520,554 10.7%
Utilities & Custodial 34,104 31,733 31,900 35,700 11.9%
Infrastructure, Vehicles & Equipment 102,306 90,295 70,090 70,760 1.0%
Software Licenses & Agreements 15,081 14,060 86,000 85,500 (0.6%)
Witness Fees & Expenses 43,013 37,369 35,000 35,000 0.0%
Books & Subscriptions 31,459 33,598 30,500 30,500 0.0%
Other Materials and Services 119,696 115,130 130,732 125,664 (3.9%)
Materials and Services 859,266 809,912 990,959 1,014,478 2.4%
Capital Outlay 5,663 - 25,000 15,000 (40.0%)
Transfer to Vehicle R&M (340) - 10,800 10,800 10,980 1.7%
Total Requirements 4,782,486 4,663,981 5,274,667 5,557,171 5.4%
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
District Attorney’s Office FTE (001-1100) 39.95 39.95 39.95 40.95 40.95
Victims’ Assistance FTE (212) 4.00 4.00 4.00 4.00 4.00
TOTAL DISTRICT ATTORNEY’S OFFICE FTE 43.95 43.95 43.95 44.95 44.95
FY 2014
40.95
4.00
44.95
Staff Summary
Page 87
Performance Management
Quantitative Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #2: Respond to, investigate and prosecute criminal activity to ensure the guilty are
held accountable, the innocent protected, and the rights of all citizens are respected
Department Measure #1: Number of cases reviewed per Deputy District Attorney FTE. This
measure will include criminal cases, juvenile cases (dependency and delinquency), death
investigations, civil commitments and informational reports. This is not a measure of workload,
but it does provide an indication of overall volume.
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #2: Support and promote Customer Service “Every Time” Standards
Department Measure #2: Average score on customer service surveys.
This survey will provide feedback from community partners familiar with the daily work done by
the District Attorney’s Office. Feedback will be collected from people who have regular contact
with the District Attorney’s Office and the justice system, which provides them the ability to more
accurately judge performance. This annual, confidential survey will rating the District Attorney’s
Office will include questions that address the following:
Core prosecution function of justice, prosecuting adults for crimes
Core prosecution function of justice, complying with Victims’ Rights and victim assistance
Core prosecution function of justice, juvenile dependency and delinquency
Professionalism of the District Attorney’s Office
Providing support, training and working with law enforcement
Participating in multi-disciplinary teams (MDTs), Sexual Assault Response Team (SART),
Crisis Intervention Team and Specialty Courts
These surveys will be provided to local law enforcement, state agencies, Deschutes County Circuit
Court Judges, non-profit organizations, Sexual Assault Response Team, Elder Abuse MDT,
Medical Examiner, Deschutes County Community Justice Department, Defense Attorneys, Grand
Jury Forepersons, Deschutes County Health Services Department, Deschutes County Jail.
Compliance/Outcome Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Support employee development, productivity and safety through training,
technology, resources, and tools necessary to deliver quality public service
Department Measure #3: Number of training hours provided per quarter
This is training provided to law enforcement, community partners and within the District
Attorney’s Office . Due to constant change sin the law resulting from appellate court opinions and
new legislation, the investigation and prosecution of cases is always evolving. Having well trained
officers, community partners and Deputy District Attorneys has a direct impact on the outcome of
cases. Training evaluations and annual survey results will be used to identify the most effective
and efficient training, as well as identifying future training topics.
Public Safety—District Attorney’s Office
Deschutes County, OREGON Page 88
The Victims’ Assistance Program (VAP) provides services for victims of crime including information and assistance
regarding the criminal justice system process, crime victim’s compensation, victim’s rights, court hearing
notification, VINE (victim notification on defendant custody status), resource referrals, parole board hearings and
all other vital information and services. The goal is to provide timely and effective services for all crime victims in
the community. The services the Deschutes County Victims’ Assistance Program provides are not replicated by any
other agency in the community. The criminal caseload with victims in 2012 was 3,280. The VAP provided more than
27,000 points of contact for services to victims and witnesses in criminal cases and the community in general.
The VAP is currently made up of four Victim Service Providers , including the Program Director, and four
volunteers supervised by a Program Director. The program maintains a caseload that serves victims of violent
crimes in juvenile and adult court, as well as non-violent crimes as needed and staffing availability. Staff and
volunteers handle walk-ins on a daily basis in addition to a continuous stream of phone contacts.
Oregon Statutes and the Constitution mandate many of the services provided by this program. The following is a list
of the policies and procedures in place that support each mandates for the VAP, as well as other program objectives.
Informing victims, as soon as practicable, of the rights granted under Oregon law
Informing crime victims of their case status and progress
Performing advocate duties for victims and assisting them through the criminal justice system process, as well as
advocating for victims’ rights throughout the prosecution process
Preparing victims for pending court hearings by informing them of procedures involved
Accompanying victims to court hearings
Assisting victims in preparing restitution documentation
Assisting victims in obtaining the return of property held as evidence
Assisting victims with personal logistical problems, related to court appearances
Generally encouraging and facilitate testimony by victims and witnesses
Providing crisis intervention and stabilization to victims of crime
Referring victims to community resources
Accompanying victims to interviews and meetings with Deputy District Attorneys, law enforcement agencies and
social service agencies
Informing victims of and assisting victims with crime victim compensation
Acting as liaison with allied agencies, organizations and community groups
Providing information and assistance in obtaining offender custody status information
Other duties and functions performed by Assistance include:
Maintaining statistics on services provided
Providing community education and outreach
Facilitating the DUII Victim Impact Panel
Providing volunteer opportunities within the VAP program
Developing community resources to assist victims of crime
Participating in MDTs for domestic violence, child abuse and sexual assault victims
Collaborate with law enforcement agencies and community organizations to facilitate process improvements to
provide comprehensive services to victims
Providing community education outreach about the VAP and victims’ rights
There are three primary sources of Victims’ Assistance funding: County General Fund, Criminal Fines Account
(formerly Unitary Assessment fees) received through State funding, and Violence Against Crime Act (VOCA) grant
funds received via pass-through from the Federal Government and the State of Oregon. The VAP also receives
revenue from the DUII Victim Impact Panel.
Victims’ Assistance (Fund 212)
Public Safety—District Attorney’s Office
Deschutes County, OREGON Page 89
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Budget Summary—Victims' Assistance (Fund 212)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 87,396 105,261 90,654 26,971 (70.2%)
Federal Government Payments 43,831 43,807 43,829 48,043 9.6%
State Government Payments 83,467 85,364 83,364 85,363 2.4%
Charges for Services 23,781 33,581 40,000 32,500 (18.8%)
Other Revenue 5,966 2,521 3,000 2,400 (20.0%)
Transfers-Liquor Enforcement (208) 30,000 20,000 20,000 - (100.0%)
County General Fund 108,775 104,424 105,056 209,687 99.6%
Total Resources 383,216 394,958 385,903 404,964 4.9%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 164,299 195,172 208,252 215,296 3.4%
Benefits 92,312 99,275 105,783 122,805 16.1%
Personnel Services 256,611 294,446 314,035 338,101 7.7%
Internal Service Charges 15,421 15,432 16,411 17,788 8.4%
Other Materials and Services 5,923 12,902 15,940 14,604 (8.4%)
Materials and Services 21,344 28,334 32,351 32,392 0.1%
Capital Outlay - - 100 100 0.0%
Contingency - - 39,417 34,371 (12.8%)
Total Requirements 277,955 322,780 385,903 404,964 4.9%
Page 90
Oregon Revised Statutes 471.670 required all fines imposed by a judge or court in the enforcement of either
the Liquor Control Act or the Oregon Distilled Liquor Control Act to be forwarded to the county in which
the conviction occurred. These fines were used for enforcement of such laws and had to be approved by the
District Attorney. The majority of funds in this account were transferred to the Victims’ Assistance
Program (Fund 212), a small amount provided for internal services and the remainder was allocated to
contingency. ORS 471.670 was repealed by 2011 C.597 118 resulting in the loss of this revenue. This fund
will be inactivated June 30, 2013.
Liquor Enforcement (Fund 208)
Public Safety—District Attorney’s Office
Deschutes County, OREGON
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 14,708 11,540 25,124 - (100.0%)
Fines, Forfeitures & Assessments 26,911 31,373 25,000 - (100.0%)
Interest Revenue 103 130 100 - (100.0%)
Total Resources 41,722 43,043 50,224 - (100.0%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Internal Service Charges 182 133 444 - (100.0%)
Transfer to Victims’ Assistance (212) 30,000 20,000 27,000 - (100.0%)
Contingency - - 22,780 - (100.0%)
Total Requirements 30,182 20,133 50,224 - (100.0%)
Page 91
Public Safety—District Attorney’s Office
Deschutes County, OREGON
This page intentionally left blank.
Page 92
Justice Court is a state court administered by the County, under the
direction of an elected Justice of the Peace. The court’s office is located in
Redmond, and court sessions are held in Redmond, Sisters, and La Pine.
Having multiple locations for court sessions allows police officers and sheriff
deputies to remain in their assigned locations and still make their court
appearances. Justice Court handles traffic and ordinance violations, small
claims, and certain civil matters. The court handles city ordinances under
contract with the City of Sisters and the City of Redmond, along with their
traffic violations. This arrangement allowed those cities to close their municipal courts.
Justice Court holds evening hearings at each of the court locations to make attending court more convenient for
the public.
Revenue Expenses
Department Overview
Budget Summary
Total Budget $689,060
Budget Change +4.7%
Total Staff 5.00 FTE
Staff Change No Change
Charles Fadeley, Justice of the Peace
Justice Court
Mission Statement
To administer Justice Court functions in a timely and constructive manner
Public Safety—Justice Court
Deschutes County, OREGON Page 93
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
JUSTICE COURT FTE 6.00 6.00 5.00 5.00 5.00
FY 2014
5.00
Staff Summary
Successes and Challenges
Successes in the Past Year
Full installation of Courtview’s ShowCase court case management software.
Full reconciliation of customer account balances after conversion to new software program.
Hiring and training of new Court Services Assistant. Justice Court is now fully staffed.
Significant Issues in the Year Ahead
Increasing collection on outstanding receivables through timely and accurate electronic reporting
Establishment of incoming payment interface from collections agency to court software
Completion of the Justice Court website, which will provide the public with information regarding
forms and filing fees
Conversion of all court documents from WordPerfect to Word format
Fiscal Issues and Conditions
Justice Court is funded through the County General Fund. In the past, the court has produced enough
revenue to cover its expenses. Economic and organizational issues are affecting the number of citations filed
with the court, and increasing trial volume. Due to these factors, there has been a reduction in revenue
collected by the court in the past two years. Beginning in FY 2014, these funds, which previously were
accounted for in the County General Fund, will now be accounted for in the Justice Court (Fund 123).
Public Safety—Justice Court
Deschutes County, OREGON
Organizational Chart
Justice of the Peace
1.00 FTE
Court Coordinator
1.00 FTE
Court Services Assistant
3.00 FTE
Management
Represented by AFSCME
Department Head
Page 94
*In FY 2014, Court fines and fees collected through the Justice Court and a contracted collection agency will be
recorded in the Justice Court Fund (123). Previously, these funds were accounted for in the County General
Fund then transferred to the Justice Court. Historically, the court fines and fees exceeded the funds required to
cover expenses for the Justice Court. Recently, that trend has been reversed. The following graph identifies the
total court fines and fees collected and the funds transferred from the County General Fund to the Justice
Court. Beginning in FY
2014, if court fines and fees
exceed Justice Court
expenses, the difference
will be included in the
Justice Court contingency
instead of the County
General Fund. If Justice
Court expenses exceed
court fines and fees, as is
budgeted for FY 2014, a
transfer from the County
General Fund will be
provided for the difference.
Budget Summary — Justice Court (123)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 173,478 139,028 77,000 124,241 61.4%
Court Fines and Fees - - - 422,500 100.0%
Other Revenue 2,101 1,525 1,650 1,500 (9.1%)
County General Fund* 481,450 499,952 579,636 140,819 (75.7%)
Total Resources 657,029 640,505 658,286 689,060 4.7%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 251,638 268,556 274,840 287,938 4.8%
Benefits 124,386 130,796 136,149 158,046 16.1%
Personnel Services 376,024 399,353 410,989 445,984 8.5%
Internal Service Fund Charges 74,683 73,335 100,846 91,479 (9.3%)
Maintenance Agreements 231 211 25,300 28,485 12.6%
Other Materials and Services 67,063 62,683 69,974 70,246 0.4%
Materials and Services 141,977 136,228 196,120 190,210 (3.0%)
Contingency - - 51,177 52,866 3.3%
Total Requirements 518,001 535,581 658,286 689,060 4.7%
Public Safety—Justice Court
Deschutes County, OREGON
$‐
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Court Fines and Fees County General Fund Transfer
Page 95
Performance Management
Quantitative Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #1: Promote targeted prevention, diversion and intervention programs to
reduce recidivism and future demands on County services
Department Measure #1: Rate of collection on outstanding receivables
Qualitative Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #2: Respond to, investigate and prosecute criminal activity to ensure the guilty
are held accountable, the innocent protected, and the rights of all citizens are respected
Department Measure #2: Percentage of small claims cases resolved (judgment, dismissal or
mediated agreement) prior to trial
Compliance/Outcome Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #2: Respond to, investigate and prosecute criminal activity to ensure the guilty
are held accountable, the innocent protected, and the rights of all citizens are respected
Department Measure #3: Success rate for defendants offered alternative resolution programs
FY 20134Target
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Target
74% 73% 73% 74% 74% 61% 74% or greater
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
69% 86% 63% 87% 74%
FY 2014 Target
85% or greater
FY 2013
79%
Public Safety—Justice Court
Deschutes County, OREGON
FY 2014 Target
No Target, Baseline Year
Page 96
The Sheriff’s Office is the lead law enforcement agency in Deschutes County, dedicated to providing a wide
range of professional public safety services. The Sheriff’s Office is headed by an elected sheriff, who has
statutory authority for organizing the work of the Sheriff’s Office. Law Enforcement services provided include:
patrol, traffic safety, criminal investigations, corrections, civil services and search & rescue. Special operations
include a Marine Patrol, K-9 units, Forest Patrol and Emergency Management. Administration and Support
Sheriff Organizations include Automotive/Communications, Training, Records, Business Management, Human
Resources, Information Technology, Legal and Command Staff.
The three primary budgeting units are: (1) Corrections, (2) Law Enforcement Services, and (3) Administration
and Support Services.
Revenue - District #1 (Fund 701)
*Total staff does not include Fund 245 -
Deschutes County Comm System
Expenses (Fund 255)
Revenue - District #2 (Fund 702)
Department Overview
Budget Summary*
Total Budget $39,003,683
Budget Change +5.4%
Total Staff* 216.50 FTE
Staff Change -1.50 FTE
Larry Blanton, County Sheriff
Sheriff’s Office
Mission Statement
To serve the community by providing superior public safety and service in an ethical and
fiscally responsible manner, while preserving the rights of all individuals
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 97
Successes in the Past Year
In January 2013 the Board of County Commissioners approved construction of the 144 bed expansion of the Adult
Jail at a cost of $11 million dollars. The County will issue bonds to pay for the construction. Debt service on these
bonds will be funded by the County General Fund and the Sheriff’s fund.
The collective bargaining agreement with the Deschutes County Sheriff Employees Association was renegotiated in
February 2013. The new three year agreement will be effective July 1, 2013, allowing continuity of Sheriff’s Office
public services.
The Sheriff’s Office has experienced a recent increase in the number of requests for concealed handgun licensees.
To efficiently handle this increase the Sheriff’s Office developed an on line scheduling system for new applicants.
The Sheriff’s Office continued participation in State sponsored rural traffic safety programs. The program is
expected to reimburse the Sheriff’s Office $45,000 in FY2014 for overtime expenses for extra targeted enforcement
of DUII and Seatbelt traffic laws. One of our traffic deputies was named DUII deputy of the year for outstanding
enforcement of DUII crimes.
The Sheriff’s Office continued to expand capabilities to respond to all calls for emergency service. The Automotive
Division converted a used vehicle into a state of the art mobile command vehicle at considerable cost savings over
purchasing a new vehicle. The command vehicle was deployed to assist in multiple operations including the Pole
Creek fire, homicide investigations and Search and Rescue missions.
Deschutes County Sheriff Larry Blanton completed his tenure as President of the Oregon State Sheriffs'
Association (OSSA) in December 2012. During his tenure the Oregon State Sheriffs' Association was active in
providing testimony to the Oregon State Legislature regarding Public Safety legislation.
The Sheriff’s Office, in cooperation with local schools, implemented the Leader program designed to reward
students for doing the right thing when it comes to public safety, alcohol or drug use, and reporting bullying.
Students are rewarded with a limousine ride for a donated treat that may be a meal, ice cream or a game of
bowling. The limousine was a forfeited vehicle as the result of a drug related investigation.
In 2013 the Sheriff’s Office, in partnership with BAIR Analytics Inc., rolled out an online crime map called RAIDS
Online that maps and analyzes crime data, alerts Deschutes County citizens about crime in their area and allows
the Deschutes County Sheriff’s Office to quickly alert the public about crime as they occur. The new Mapping
System can be accessed by the Public from the Sheriff’s Office Website.
Significant Issues in the Year Ahead
The Sheriff’s Office will keep the Law Enforcement Tax District Property Tax Rates at their 2006 initial rates. The
current rates are below the maximum tax rates approved in November 2006 by Deschutes County voters. The
Sheriff’s Office will continue to be fiscally responsible but the costs of operating an expanded jail and the continued
increases in personnel expenses will likely require increases in the District tax rates in future years.
Adult Jail inmates with medical and mental health issues continue to strain the resources and capacity of the
Adult Jail. The completion of a medical unit within the Adult Jail in 2014 and the 144 bed expansion will help
mitigate this issue.
The Sheriff’s Office Civil Division conducts judicial real property sales. Judicial real property sales are Court
ordered sales of foreclosed properties with the Sheriff’s Office auctioning off the foreclosed properties. There has
been an increase in the number of foreclosures through the judicial process straining the resources of the Sheriff
Office.
Successes and Challenges
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 98
Organizational Chart
Management
Confidential Employees
Departmental Functions
Department Head
The current Radio Emergency Communication System in Deschutes County is aging and needs to be replaced. The
public safety agencies within Deschutes County have partnered with a consulting firm to identify a new
communication network system that will improve interoperability within the region. The total costs of replacing
the current system will be significant. The Sheriff’s Office will be working with other public safety agencies to
develop a funding strategy to acquire the new system.
Several seasoned deputies retired in FY 2013 or will retire next year in the Patrol Division including the current
School Resource Deputy for the Bend LaPine school district. Training and development of five new patrol deputies
will be a high priority for next year.
Fiscal Issues and Conditions
The primary source of revenue for the Sheriff’s Office is the 2006 voter-approved law enforcement tax districts. The
tax rates for both districts will remain at their current rates for next year.
Law Enforcement Tax District 1 provides funding for Countywide Sheriff’s Office Services including operation
of the Adult Jail, Court Security, Emergency Services and Civil Services. Property Tax Revenue in Tax District 1 is
expected to be $16.6 million, an increase of $800,000 from FY 2013. Other revenue sources for Tax District 1 in-
clude federal and state grants, payments for services and state 1145 inmate funding (reimbursement for housing
felons with sentences of one year or less). State Community Corrections provides funds to each county for local con-
trol of 1145 inmates. The Sheriff’s Office will receive 35% of Deschutes County 1145 funding with the Adult Parole
and Probation Department receiving the other 65%.
Law Enforcement Tax District 2 provides funding for rural Patrol and Investigative services. Expected revenue
from Tax District 2 property tax revenue is FY2014 is $8.1 million, an increase of $324,000 from FY 2013. Other
revenue sources for Tax District 2 include $2,650,000 rural transient lodging taxes and general fund transfer,
federal and state grants, fines and fees and payments for services. The contract with the City of Sisters for law
enforcement services will be approximately $487,000 in FY 2014.
Expenses: Total sheriff’s Office FY2014 expenses budget will be approximately $39 million and is an increase of
$2 million from the FY 2013 budget. The increase is due to increases in personnel expenses of $1.5 million.
Personnel expenses will be approximately $27.4 million next year or 70% of the budget. Included in the budget is
$300,000 for the annual debt service payment for construction of the Jail expansion.
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 99
Public Safety—Sheriff’s Office
Deschutes County, OREGON
Organizational Chart
Management
Confidential Employees
Departmental Functions
Department Head
Staff Summary
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL SHERIFF’S OFFICE FTE 220.25 220.25 221.00 221.00 219.00
Law Enforcement FTE 101.22 100.26 100.26 99.66 96.42
Corrections FTE 101.75 101.75 102.25 102.85 104.54
Administration and Support Services FTE 16.28 17.24 17.49 17.49 17.04
Communications System FTE (Fund 245) 1.00 1.00 1.00 1.00 1.00
FY 2014
103.25
96.68
16.57
0.50
217.00
County Sheriff
1.00 FTE
Assistant to the
County Sheriff
1.00 FTE
Corrections
Captain
1.00 FTE
Detective Captain
1.00 FTE
Operations
Captain
1.00 FTE
Patrol Captain
1.00 FTE
Training
2.00 FTE
Auto/
Communications
4.00 FTE
Patrol
54.00 FTE
Emergency
Management
1.00 FTE
Street Crimes/
CODE/ Forensics
4.80 FTE
Search & Rescue
6.25 FTE
Records
8.00 FTE
Detectives
9.70 FTE
Administrative
1.00 FTE
Transport/
Court Security
2.00 FTE
Adult Jail/
Work Center
100.25 FTE
Information
Technology
3.00 FTE
Human Resources
1.00 FTE
Civil
10.00 FTE
Finance & Legal
4.00 FTE
Page 100
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 207,689 - - - 0.0%
Law Enforcement District #1 (701) 18,046,786 18,483,539 22,561,626 24,478,462 8.5%
Law Enforcement District #2 (702) 11,357,923 11,693,765 14,441,692 14,525,221 0.6%
Interest Revenue - - - - 0.0%
Total Resources 29,612,399 30,177,303 37,003,318 39,003,683 5.4%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 15,739,359 16,280,809 17,558,341 17,870,994 1.8%
Benefits 7,270,887 7,819,857 8,389,534 9,546,101 13.8%
Personnel Services 23,010,246 24,100,666 25,947,875 27,417,095 5.7%
Interfund Chg.-Comm System (245) 291,989 304,641 360,690 291,747 (19.1%)
Interfund Chg.-AP&P (355) 50,000 50,000 50,000 50,000 0.0%
Internal Service Fund Charges 1,252,313 1,301,197 1,368,268 1,459,024 6.6%
Utilities and Custodial 523,971 523,859 517,680 498,024 (3.8%)
Vehicles—Fuel, Repair & Maintenance 731,261 834,650 831,121 779,000 (6.3%)
Insurance 143,729 180,553 183,670 174,213 (5.1%)
Grants 297,344 74,097 116,050 111,897 (3.6%)
Prisoners Board, Medical & Supplies 587,192 710,911 682,300 625,225 (8.4%)
Equipment & Maintenance Agreements 508,541 523,047 492,937 406,831 (17.5%)
Infrastructure 167,924 180,906 162,918 154,018 (5.5%)
Computers & Software Agreements 48,293 109,760 128,702 108,851 (15.4%)
Uniforms 134,331 150,208 152,300 159,450 4.7%
Jefferson County Sheriff’s Office - 50,354 229,877 237,250 3.2%
Other Materials and Services 393,903 320,276 590,412 444,005 (24.8%)
Materials and Services 5,220,790 5,404,457 5,956,925 5,589,535 (6.2%)
Capital Outlay 1,181,363 472,180 480,812 412,562 (14.2%)
Transfer-Jamison Debt Service (539) 100,000 200,000 - - 0.0%
Transfer-Jail Remodel (456) 100,000 - - - 0.0%
Transfer-Jail Construction Debt Svc (556) - - - 300,000 100.0%
Transfers Out 200,000 200,000 - 300,000 100.0%
Contingency - - 4,617,706 5,284,491 14.4%
Total Requirements 29,612,399 30,177,303 37,003,318 39,003,683 5.4%
Alcohol Detox Treatment Program 90,000 90,000 90,000 90,000 0.0%
Sheriff’s Office (Fund 255)
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 101
The Countywide Law Enforcement District was approved and created by election of the Deschutes County
voters on November 7, 2006. Its principal purpose is to provide a permanent source of funding for law
enforcement services that are provided to all county residents. These services include operation of the Adult
Jail and Work Center, Search and Rescue, Emergency Services and Civil Process Services. Funding sources
include countywide property tax revenue, as well as federal and state funding, fines and fees, service charges
and interest. All revenue generated in this fund is transferred to the Sheriff’s Office (255), District #1 Reserve
Fund (703) and Communications Reserve Fund (256).
Countywide Law Enforcement District (Fund 701)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 5,478,092 6,090,734 4,507,352 5,541,699 22.9%
Property Taxes 15,799,213 15,818,263 15,825,740 16,611,279 5.0%
Federal Government Payments 48,563 30,784 30,000 25,500 (15.0%)
State Gov’t Payment (SB 1145) 1,854,463 1,479,991 1,479,991 1,584,991 7.1%
Other State Gov’t Payments 96,015 308,133 129,000 246,667 91.2%
Local Government Payments 350,233 226,539 258,180 126,080 (51.2%)
Charges for Services & Rent 193,494 223,124 167,600 178,249 6.4%
Fines 261,369 230,501 255,000 255,000 0.0%
Other Revenue 56,080 59,431 88,763 88,997 0.3%
Total Resources 24,137,520 24,467,501 22,741,626 24,658,462 8.4%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Transfer-Comm System Reserve (256) - - 80,000 80,000 0.0%
Transfer-Sheriff’s Office (255) 18,046,786 18,483,539 22,561,626 24,478,462 8.5%
Transfer to Dist. #1 Reserve (703) - 100,000 100,000 100,000 0.0%
Total Requirements 18,046,786 18,583,539 22,741,626 24,658,462 8.4% Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 102
The Rural Law Enforcement District was approved and created by Deschutes County voters on November 7,
2006. Its principal purpose is to provide a permanent source of funding for law enforcement services that are not
served by city or special service district law enforcement departments. These services include patrol and
investigative services for areas in Deschutes County outside the cities of Bend, Redmond and Sisters, as well as
the Sunriver and Black Butte Service Districts. Funding sources include rural property tax revenue and federal
and state funding, fines and fees, service charges and interest. Revenue generated in this fund is transferred to
the Sheriff’s Office (255), District #2 Reserve Fund (704) and Communication Reserve Fund (256).
Rural Law Enforcement District (Fund 702)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 2,421,863 3,004,533 2,859,915 2,620,213 (8.4%)
Property Taxes 7,950,161 7,950,162 7,780,000 8,103,790 4.2%
Federal Government Payments 100,661 147,999 142,000 142,000 0.0%
State Government Payments 405,425 353,813 386,285 374,000 (3.2%)
Local Government Payments 584,185 595,373 618,192 646,718 4.6%
Transient Room Taxes 2,135,642 2,215,856 2,073,265 2,274,297 9.7%
Charges for Services 31,530 45,507 23,000 25,000 8.7%
Fines & Forfeitures 148,924 167,856 140,500 146,500 4.3%
County General Fund 514,358 434,144 576,735 375,703 (34.9%)
Other Revenue 69,707 123,093 61,800 37,000 (40.1%)
Total Resources 14,362,456 15,038,335 14,661,692 14,745,221 0.6%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Transfer-Sheriff’s Office (255) 11,357,923 11,693,765 14,441,692 14,525,221 0.6%
Transfer-Comm System Reserve (256) - - 120,000 120,000 0.0%
Transfer-District #2 Reserve (704) - 100,000 100,000 100,000 0.0%
Total Requirements 11,357,923 11,793,765 14,661,692 14,745,221 0.6%
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 103
Performance Management
Quantitative Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #1: Promote targeted prevention, diversion and intervention programs to
reduce recidivism and future demands on County services
Department Measure #1: The Deschutes County Jail is the countywide intake and detention
center for pretrial and sentenced offenders.
The Jail operates to comply with Oregon Law, Oregon Jail Standards and constitutional
requirements as defined by the courts. It is 100% compliant with Oregon Jail Standards.
Direct Cost per inmate day is calculated by dividing the total annual net costs (cost minus
revenue) of the Adult Jail and Work Center by the average number of inmate incarceration
days. Cost per day is driven by the inmate’s medical and mental health needs including dental,
medical transport, and hospitalization. Inmate costs include all meals, clothing and programs
including Alcoholics Anonymous, Narcotics Anonymous, GED Program, life skills, and
parenting classes. Jail costs include all labor, material, and services for inmate lodging, facility
maintenance, medical, booking and release and jail administration.
County Objective #2: Respond to, investigate and prosecute criminal activity to ensure the guilty
are held accountable, the innocent protected, and the rights of all citizens are respected
Department Measure #2: Number of patrol calls for service
Calls for Service are all 911 emergency calls and non-emergency calls for service.
Department Measure #3: Number of civil papers processed
Civil papers are court issued orders that direct the Sheriff to perform specific actions. Exam-
ples include orders to seize and sell a debtors property, transferring physical custody of a
child and serving Restraining Orders. Public Safety—Sheriff’s Office
Deschutes County, OREGON
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2014 Target
$77 $82 $76 $119 $125 $127
FY 2013
$121
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2014 Target
25,213 23,289 21,512 21,424 24,015 34,488
FY 2013
28,850
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2014 Target
10,850 11,319 11,130 8,813 7,169 7,504
FY 2013
7,459
Page 104
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #4: Pursue inter-jurisdictional and interdepartmental cooperation to enhance
service delivery and the cost effectiveness of public services
Department Measure #4: Number of emergency preparedness exercises conducted (table top
and full exercises)
Emergency Management seeks to promote safer, less vulnerable communities with the capacity
to cope with hazards and disasters. In Deschutes County the overall emergency management
responsibility rests with the Deschutes County Sheriff. Inter-jurisdictional and
interdepartmental Exercises are conducted to evaluate plans, policies, and procedures, identify
weaknesses, provide training, improve performance and meet regulatory requirements. A
Tabletop Exercise is a facilitated group analysis of an emergency situation in an informal,
stress-free environment. A Full-Scale Exercise is a simulated emergency event as close to
reality as possible.
Qualitative Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #2: Respond to, investigate and prosecute criminal activity to ensure the guilty
are held accountable, the innocent protected, and the rights of all citizens are respected
Department Measure #5: Number of self-initiated patrol calls for service
Self-initiated calls for service may include traffic stops, assisting with disabled vehicles,
removing traffic hazards, business building checks, investigation follow-ups and person of
interest follow-ups. Self-initiated calls for service can resolve issues before they become
emergency calls for service.
Compliance/Outcome Measure
County Goal: Safe Communities - Protect the public through a coordinated continuum of care
County Objective #2: Respond to, investigate and prosecute criminal activity to ensure the guilty
are held accountable, the innocent protected, and the rights of all citizens are respected
Department Measure #6: Detective cases closed
Detective cases involve major crimes or complex investigations such as murder, robbery, sex
abuse, and financial investigations, which often require multiple Detectives over a period of
days or months to close. Lower level crimes are handled by Patrol Deputies but often times a
Detective is assigned to assist the Deputy with the investigation even though the case is not
officially a Detective case. Each case varies on the total of hours worked and are closed for one
of three reasons; suspect convicted, suspect exonerated or all investigative leads have been
exhausted. Data is sourced through the Sheriff’s Office Records Management System.
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2014 Target
4 5 2 3 6 4
FY 2013
5
Public Safety—Sheriff’s Office
Deschutes County, OREGON
FY 2013 FY 2014 Target
42,808 42,806
FY 2013 FY 2014 Target
251 300
FY 2012
265
Page 105
Corrections Program
This program consists of the adult jail, work center, transportation, court security and the Sheriff’s Office
maintenance. The primary responsibility of the organization is to provide safe, secure and humane detention
facilities for inmates in custody, admission and release services, medical, maintenance, food services, court
security and transport services. Services are provided in a respectful, professional and fiscally responsible
manner.
Managing current Adult Jail Capacity will be a major issue in FY 2014. The current Adult Jail has a capacity of
228 beds. The reopening of the Work Center in March 2008 added 90 male beds. To respond to the increase in
female inmates, the Adult Jail was reconfigured in 2008 to add 12 female beds for a total of 40 female beds. This
provides temporary relief and avoids forced inmate early release. Senate Bill 395 provides reimbursement to
counties for the cost of incarcerating repeat DUII offenders. The Sheriff’s Office expects to recover $80,000 for
Senate Bill 395 incarceration expenses in FY 2014.
The budget for FY 2014 includes $237,250 for rental of bed space from Jefferson County.
Staff Summary
Budget Summary
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 10,165,680 10,725,143 11,789,411 12,326,045 4.6%
Interfund Charge-AP&P (355) 50,000 50,000 50,000 50,000 0.0%
Internal Service Fund Charges 374,952 392,110 409,751 463,957 13.2%
Alcohol Treatment Services 90,000 90,000 90,000 90,000 0.0%
Prisoners Board, Medical & Supplies 562,406 691,130 650,400 593,100 (8.8%)
Utilities & Custodial 264,694 272,834 257,300 225,180 (12.5%)
Equipment & Maintenance Agreements 133,348 188,435 116,651 111,939 (4.0%)
Other Materials & Services 147,397 124,858 135,250 121,150 (10.4%)
Jefferson County Sheriff’s Office - 50,354 229,877 237,250 3.2%
Other Materials & Services 199,243 174,712 195,750 186,150 (4.9%)
Capital Outlay 11,165 209,298 116,971 76,690 (34.4%)
Transfer-Jail Construction Debt Service (556) - - - 300,000 100.0%
Total Requirements 11,851,488 12,844,017 13,906,111 14,660,311 5.4%
Materials and Services 1,674,643 1,909,575 1,999,729 1,957,576 (2.1%)
Staff Summary FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Adult Jail FTE (255-3700) 75.75 75.75 75.25 75.85 82.39
Court Security FTE (255-3800) 2.00 2.00 2.00 2.00 2.15
Work Center FTE (255-4200) 24.00 24.00 25.00 25.00 20.00
TOTAL CORRECTIONS FTE 101.75 101.75 102.25 102.85 104.54
FY 2014
101.25
2.00
0.00
103.25 Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 106
Law Enforcement Services Program
This program includes Patrol, Investigations, Civil, Records, Special Services, Search & Rescue and Emergency
Services.
Patrol – This division is responsible for crime prevention, responding to 911 calls for services,
enforcement of traffic laws, and investigation of traffic accidents and apprehension of suspects. Special
functions include SRO, K-9 and Reserve.
Investigations – This division consists of Detectives, Evidence, and membership in the Interagency
Major Crime Team. This unit investigates crimes that include homicide, domestic violence, narcotics,
forgery, pornography, child and elderly abuse and sexual assault.
Civil – This division is responsible for receiving and serving all court documents presented to the Sheriff
and processing paperwork on all towed or impounded vehicles, assisting with Sheriff’s auctions and
other mandated civil activities.
Records – This division is responsible for all report storage and dissemination as well as transcription
of deputy reports.
Special Services – This division is mandated to provide the coordination of search and rescue missions
and marine patrol on county lakes and rivers. Also, Off-Road Vehicle, Marine and Snowmobile patrol are
other functions.
Emergency Services – This division is responsible for all County emergency disaster planning.
Street Crimes/CODE/Forensic – This division consists of membership in the Central Oregon Drug
Enforcement Team (CODE), Street Crimes, Computer Forensic and Concealed Handgun Permits.
Patrol will continue to successfully impact traffic safety issues of DUII, speeding, and aggressive driving through
innovative use of the Major Accident Investigation Team and Three Flags Blitzes. Investigations will need to keep
up with changing technology that allows criminals to become more creative and attempt more brazen crimes. The
Sheriff’s Office is seeing an increase in substance abuse, burglary/major theft, suicides/death investigations, child
sex abuse, sexual assault and more violence related incidents in Deschutes County. Also, pornography, dealing
with the mentally ill and suicidal subjects require additional resources and training for the Sheriff’s Office. Special
Services Search and Rescue and Marine Patrol functions are anticipating increases in demands for services next
year as more people are recreating in Central Oregon as opposed to traveling out of state due to the economy. The
Deschutes County Search and Rescue organization is one the busiest units in the State. Maintaining our volunteer
membership and preventing turnover will be a significant challenge.
The Sheriff’s Office will continue to receive $2,650,000 in Transient Lodging Tax revenue and General Fund
allocation for Rural Law Enforcement.
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 107
Staff Summary
Budget Summary
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 10,906,145 11,395,550 12,010,463 12,890,098 7.0%
Internal Service Fund Charges 272,661 276,054 296,506 321,072 8.3%
Utilities & Custodial 148,839 148,664 160,930 172,464 7.2%
Equipment & Maintenance Agreements 161,371 232,267 239,475 179,938 (24.9%)
Computers & S/W Agreements 35,746 96,147 104,852 103,061 (1.7%)
Other Materials and Services 393,552 365,923 456,046 438,146 (3.9%)
Capital Outlay 622,237 236,216 344,946 298,672 (13.4%)
Total Requirements 12,540,551 12,750,820 13,653,218 14,403,451 5.5%
Materials and Services 1,012,169 1,119,055 1,257,809 1,214,681 (3.4%)
Staff Summary FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Civil/ Special Units FTE (255-2100) 12.43 8.83 8.83 8.83 8.64
Investigations/ Evidence FTE (255-3300) 12.10 11.47 11.47 11.47 10.50
Other Law Enforcement Services FTE (255-4400) 0.00 4.36 4.36 4.36 4.40
TOTAL LAW ENFORCEMENT FTE 101.22 100.256 100.26 99.66 96.42
Patrol FTE (255-3400) 60.84 59.84 59.84 59.24 57.14
Records FTE (255-3500) 8.20 8.17 8.17 8.17 8.14
Emergency Services FTE (255-3900) 1.20 1.17 1.17 1.17 1.20
Special Services/ Search & Rescue FTE (255-4100) 6.45 6.42 6.42 6.42 6.40
FY 2014
10.67
9.95
55.17
8.17
1.25
6.42
5.05
96.68
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 108
Administrative & Support Program
This program consists of two divisions:
Administration – This includes business management, human resources, information technology, and
legal counsel. Sheriff’s Office Administration is led by seasoned professional managers who develop and
implement programs to increase Sheriff’s Office human capital and promote the use of cost effective law
enforcement technology and management programs. The division ensures compliance with county policy
relating to budget, personnel, labor negotiations and records management, sets policy for the Sheriff’s Of-
fice and coordinates public information activities for the department.
Support Services – This includes administration and maintenance of the vehicle fleet and radio/data
communications systems and training of new employees and mandated training for all Sheriff’s Office em-
ployees.
Staff Summary
Budget Summary
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 1,938,421 1,979,973 2,028,001 2,195,222 8.2%
Interfund Charges-Comm Sys (245) 291,989 304,641 360,690 291,747 (19.1%)
Internal Service Fund Charges 604,700 633,033 662,011 673,995 1.8%
Utilities & Custodial 110,438 102,360 99,450 100,380 0.9%
Vehicles 710,910 810,845 812,721 760,000 (6.5%)
Equipment & Maintenance Agreements 214,645 102,694 136,911 115,054 (16.0%)
Insurance 141,726 178,621 181,670 172,213 (5.2%)
Other Materials and Services 459,571 243,634 445,934 303,889 (31.9%)
Materials and Services 2,533,978 2,375,827 2,699,387 2,417,278 (10.5%)
Capital Outlay 547,961 26,666 18,895 37,200 96.9%
Transfer-Jamison Debt Service (539) 100,000 200,000 - - 0.0%
Transfer -Jail Remodel (456) 100,000 - - - 0.0%
Contingency - - 4,617,706 5,284,491 14.4%
Total Requirements 5,220,360 4,582,466 9,443,989 9,939,921 5.3%
Staff Summary FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Administration FTE (255-1700) 10.75 11.75 12.00 12.00 10.34
Automotive/Communication FTE (255-2900) 4.33 4.33 4.33 4.33 4.50
Training FTE (255-4300) 1.20 1.16 1.16 1.16 2.20
TOTAL ADMINISTRATIVE & SUPPORT FTE 16.28 17.24 17.49 17.49 17.04
FY 2014
10,41
4.00
2.16
16.57
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 109
The resources accounted for in the Court Facilities Fund are used for court security services provided by the Sheriff’s
Office. The Sheriff is mandated to provide security to the courts. Corrections deputies monitor and search persons
entering the courthouse for weapons and drugs, and provide court and building security.
Court Facilities (Fund 240)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 5,213 6,443 46,000 - (100.0%)
Fines, Forfeitures & Assessments 97,428 112,234 197,689 99,318 (49.8%)
Interest Revenue 2 74 - - 0.0%
Total Resources 102,643 118,751 243,689 99,318 (59.2%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Internal Service Charges 1,345 1,261 3,579 - (100.0%)
Law Enforcement District #1 (701) 94,855 89,739 240,110 99,318 (58.6%)
Total Requirements 96,200 91,000 243,689 99,318 (59.2%)
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 110
The Deschutes County Communication System is an interagency 800 MHz Simulcast trunked radio system for
use by Deschutes County public safety organizations. The system is operated by the Deschutes County Sheriff’s
Office and provides coverage of the major highways and populated areas of Deschutes County. Major users in-
clude the Sheriff’s Office, the City of Bend Police and Public Works Departments, Sunriver and Black Butte
Police Departments, and County Solid Waste, Road and Parole and Probation Departments.
Deschutes County Communications System (Fund 245)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 87,394 133,091 128,124 255,239 99.2%
Interfund Payments 356,206 372,993 428,691 351,732 (18.0%)
Charges for Services 223,345 184,014 176,239 158,496 (10.1%)
Other Revenue 2,422 27,302 2,000 3,000 50.0%
Total Resources 669,367 717,400 735,054 768,467 4.5%
Public Safety—Sheriff’s Office
Deschutes County, OREGON
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 88,617 91,130 129,993 80,668 (37.9%)
Equipment & Maintenance Agreements 241,199 230,059 256,264 233,734 (8.8%)
Internal Service Fund Charges 8,271 8,280 9,749 10,175 4.4%
Other Materials and Services 41,512 44,819 39,400 41,706 5.9%
Materials and Services 290,981 283,158 305,413 285,615 (6.5%)
Capital Outlay - 25,302 19,180 100 (99.5%)
Transfer to FF&C Series 2003 (535) 156,678 136,610 152,399 143,957 (5.5%)
Contingency - - 128,069 258,127 101.6%
Total Requirements 536,276 536,200 735,054 768,467 4.5%
Page 111
This fund was established to accumulate resources for future capital expenditures for the Sheriff’s Office county-
wide law enforcement functions. In FY 2011, $900,000 was loaned from the reserve fund for various Adult Jail
renovation projects.
Countywide Law Enforcement District Reserve (Fund 703)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 959,000 464,865 319,854 422,000 31.9%
Interest Revenue 5,865 3,215 4,000 1,000 (75.0%)
Transfer-Sheriff’s Office (255) 100,000 - - - 0.0%
Transfer Law Enforcement District#1 (701) - 100,000 100,000 100,000 0.0%
Total Resources 1,064,865 568,080 423,854 523,000 23.4%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Loan-Jail Remodel (456) 600,000 247,049 100 100 0.0%
Capital Outlay - - 423,754 522,900 23.4%
Total Requirements 600,000 247,049 423,854 523,000 23.4%
This fund was established to accumulate resources for future capital expenditures for the Sheriff’s Office rural
law enforcement functions. Anticipated expenditures include patrol vehicles and other equipment replacement.
Rural Law Enforcement District Reserve (Fund 704)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 947,677 1,054,269 1,162,351 1,268,000 9.1%
Interest Revenue 6,592 7,508 8,000 6,000 (25.0%)
Transfer-Sheriff’s Office (255) 100,000 - - - 0.0%
Transfer-Law Enforcement Dist#2 (702) - 100,000 100,000 100,000 0.0%
Total Resources 1,054,269 1,161,777 1,270,351 1,374,000 8.2%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Loans - - 100 100 0.0%
Capital Outlay - - 1,270,251 1,373,900 8.2%
Total Requirements - - 1,270,351 1,374,000 8.2%
Public Safety—Sheriff’s Office
Deschutes County, OREGON Page 112
Public Safety—Sheriff’s Office
Deschutes County, OREGON
Communications System Reserve (Fund 256)
The resources in this fund will be used to upgrade or purchase a communications system in the future.
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Reserve for Future Expenditures - - 201,000 401,150 99.6%
Total Requirements - - 201,000 401,150 99.6%
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital - - - 200,650 100.0%
Interest Revenue - - 1,000 500 (50.0%)
Law Enforcement District #1 (701) - - 80,000 80,000 0.0%
Law Enforcement District #2 (702) - - 120,000 120,000 0.0%
Total Resources - - 201,000 401,150 99.6%
Page 113
Public Safety
Deschutes County, OREGON
This page intentionally left blank.
Page 114
County Assessor’s Office
County Assessor’s Office (Fund 001-0200)
Assessment and Taxation Reserve (Fund 114)
County Clerk’s Office
County Clerk’s Office (Fund 001-0500)
Board of Property Tax Appeals (Fund 001-0600)
County Clerk Records (Fund 218)
Community Development
Community Development (Fund 295)
Code Abatement (Fund 290)
Groundwater Partnership (Fund 296)
Newberry Neighborhood (Fund 297)
Community Development Reserve (Fund 300)
Community Development Building Program Reserve (Fund 301)
Community Development Electrical Program Reserve (Fund 302)
Community Development Building Improvement Reserve (Fund 303)
Fair and Expo Center
Fair and Expo Center (Fund 618)
Deschutes County Fair (Fund 619)
RV Park (Fund 601)
Fair and Expo Center Capital Reserve (Fund 617)
Direct Services Departments
Direct Services
Deschutes County, OREGON Page 115
Road
Road (Fund 325)
County Surveyor (Fund 328)
Public Land Corner Preservation (Fund 329)
Road Building and Equipment (Fund 330)
Road Improvement Reserve (Fund 335)
Countywide Transportation SDC Impact Fee (Fund 336)
Vehicle Maintenance and Replacement (Fund 340)
Natural Resource Protection
Natural Resources Protection (Fund 326)
Federal Forest Title III (Fund 327)
Solid Waste
Solid Waste (Fund 610)
Landfill Closure (Fund 611)
Landfill Post-Closure (Fund 612)
Solid Waste Capital Projects (Fund 613)
Solid Waste Equipment Reserve (Fund 614)
Direct Services
Deschutes County, OREGON Page 116
The Assessor’s Office, working under the direction of the Deschutes
County Assessor, an elected official, is responsible for determining the
real market and assessed value of all property in Deschutes County. The
Assessor’s Office is also responsible for calculating property taxes on
behalf of more than 60 separate districts and entities.
The department is comprised of three divisions:
Appraisal Division is responsible for the appraisal of new construction,
re-appraisals, appeal process, sales analysis, special assessments and
annual adjustments of property values.
Assessment Records Division is responsible for providing public information, administering deferral,
exemption, and tax rate calculations.
Cartography Division is responsible for mapping tax parcels, continuing creation and maintenance of the
GIS parcels network, and processing deeds.
In FY 2013, Deschutes County had 99,861 taxable accounts representing $21.0 billion in real market value
and $17.8 billion in taxable assessed value generating $268.9 million in property taxes and assessments.
Revenue Expenses
Department Overview
Budget Summary
Total Budget $3,687,131
Budget Change +3.3%
Total Staff 30.75 FTE
Staff Change -1.00 FTE
Scot Langton, County Assessor
County Assessor’s Office
Mission Statement
To provide quality customer service through the appraisal and assessment of all taxable
property as mandated by the State of Oregon in a manner that merits the highest degree
of confidence in our integrity, efficiency and fairness
Direct Services—County Assessor’s Office
Deschutes County, OREGON Page 117
Successes and Challenges
Successes in the Past Year
Improved staff knowledge, skills, resources and tools necessary to deliver top-quality products.
All appraisal staff are current on state-required continuing education hours to maintain appraisal
registrations.
Cartography staff received specialized training on a new software package. Also took an active roll in
statewide committees and trainings regarding mapping standards.
Other staff trainings include: customer service, deed and real estate law, exemptions, and other
related courses to stay current on Oregon property tax laws, practices and standards.
Timely and accurately completed assigned work:
All new construction and new land partition appraisals completed timely
Assessment and map records updated and completed timely
Annual tax rolls completed and mailed timely adhering to statutory requirements
Maximized usefulness and accuracy of GIS data ensuring quality products and services. This is a multi-year
process of updating manually maintained maps into current electronic versions.
Significant Issues in the Year Ahead
Over the last several years, in response to declining General Fund resources, we have eliminated 6.5 FTE in the
Assessor’s Office. This was feasible due to the slowdown in new construction, but was done with the
understanding that these positions would someday have to be restored. Due to the real estate crash in FY 2010
and again in FY 2011, the Assessor’s Office staff was stretched by the skyrocketing number of property tax as-
sessment appeals. Appeal numbers have greatly reduced over the last two years but still represent a significant
workload. With construction picking up and with the consequences that may come from failure to maintain
assessment standards mandated by the Oregon Department of Revenue, the FY2012 budget restored one
Appraiser II position which will be filled in the Spring of 2013, with an eye toward restoring additional appraisal
and support positions in future years.
Fiscal Issues and Conditions
Funding for the Assessor’s Office comes primarily from the County’s General Fund (77.8%), a state grant (21.5%),
and the sale of maps, transfer of titles and moving permits for manufactured homes, and miscellaneous fees
(0.7%). The state funds are a matching grant from Oregon Department of Revenue. As County resources
appropriated to the Assessor’s Office increase or decrease, state grant funds adjust proportionately.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL ASSESSOR’S OFFICE FTE 36.25 32.15 31.25 32.00 31.75
FY 2014
30.75
Staff Summary
Direct Services—County Assessor’s Office
Deschutes County, OREGON Page 118
Budget Summary — County Assessor’s Office (001-0200)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
State Government Payments 701,891 662,339 720,626 784,421 8.9%
Charges for Services 22,555 22,039 28,000 28,000 0.0%
Transfer from GIS Dedicated (305) 102,164 97,496 - - 0.0%
County General Fund 2,427,424 2,514,848 2,819,126 2,874,710 2.0%
Total Resources 3,254,034 3,296,722 3,567,752 3,687,131 3.3%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 1,667,917 1,695,756 1,860,502 1,845,084 (0.8%)
Benefits 810,804 849,363 913,972 1,026,126 12.3%
Personnel Services 2,478,721 2,545,119 2,774,474 2,871,210 3.5%
Internal Service Charges 290,451 285,490 307,441 327,827 6.6%
Interfund—Building Rental 180,360 180,360 180,360 180,360 0.0%
Software Maintenance Agreement 131,294 126,790 160,921 160,921 0.0%
Other Materials and Services 173,208 150,840 144,456 146,713 1.6%
Materials and Services 775,313 743,480 793,178 815,821 2.9%
Capital Outlay - 8,123 100 100 0.0%
Total Requirements 3,254,034 3,296,722 3,567,752 3,687,131 3.3%
Organizational Chart
Management
Represented by AFSCME
Department Head
Direct Services—County Assessor’s Office
Deschutes County, OREGON
Citizens of
Deschutes County
Chief Appraiser
1.00 FTE
Property
Appraiser III
2.00 FTE
Chief
Cartographer
1.00 FTE
Assessment
Manager
1.00 FTE
Personal Property
Analyst
2.00 FTE
Property
Appraiser II
8.00 FTE
Sales Analyst I
1.00 FTE
GIS Analyst
3.00 FTE
Assessment
Tech II
1.00 FTE
Assessment
Tech II
4.75 FTE
Assessment
Tech III
1.00 FTE
Customer Service
Clerk II
1.00 FTE
Assessment
Tech II
3.00 FTE
County Assessor
1.00 FTE
Page 119
Performance Management
Quantitative Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #1: Accounts managed per FTE compared to other Oregon counties
County Objective #6: Monitor, analyze and report on the financial health of the organization
Department Measure #2: Cost per account managed compared to other Oregon counties
Direct Services—County Assessor’s Office
Deschutes County, OREGON
FY 2008 FY 2009 FY 2010 FY 2011 FY 2014 Target
Achieved Achieved Achieved Achieved Achieve
FY 2013
Achieved
FY 2012
Achieved
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Deschutes County $48.65 $46.13 $46.15 $42.41 $43.27 $43.04 $44.46
7 County Average $43.98 $42.87 $44.00 $42.99 $43.34 $43.91 $42.69
Douglas County $33.59 $30.46 $28.76 $28.24 $28.88 $28,94 $28.96
Lane County $42.50 $40.00 $36.91 $39.07 $40.03 $37.96 $29.91
Jackson County $40.86 $38.60 $42.32 $41.12 $40.03 $39.67 $40.99
Clackamas County $34.40 $37.80 $39.01 $38.77 $39.29 $41.88 $42.68
Linn County $51.62 $51.08 $52.96 $53.46 $54.10 $53,16 $49.18
Marion County $49.44 $49.92 $48.33 $46.21 $46.18 $48.01 $50.57
Benton County $55.43 $52.21 $59.71 $54.09 $54.85 $57,75 $56.57
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Deschutes County 1,982 2,205 2,262 2,495 2,584 2,569 2,591
7 County Average 2,181 2,262 2,328 2,441 2,422 2,545 2,742
Lane County 2,668 2,785 2,936 2,988 2,981 3,006 3,850
Jackson County 2,325 2,334 2,288 2,323 2,432 2,723 2,853
Clackamas County 2,774 2,631 2,785 2,830 2,785 2,740 2,749
Douglas County 2,366 2,602 2,668 2,724 2,626 2,716 2,744
Marion County 1,877 1,914 2,053 2,355 2,336 2,474 2,480
Linn County 1,658 1,721 1,765 1,959 1,896 2,114 2,359
Benton County 1,602 1,843 1,803 1,910 1,899 2,042 2,162
Page 120
County Objective #6: Monitor, analyze and report on the financial health of the organization
Department Measure #3: Administrative expenses as a percentage of taxes imposed
compared to other Oregon Counties
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #4: Written approval by the Department of Revenue for the
Assessor’s Certified Ratio Study
Compliance/Outcome Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #5: Percentage of tax statements mailed by October 25th
Department Measure #6: Written certification from the Department of Revenue
approving the County Assessment Function Assistance (CAFFA) program
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Deschutes County 2.19% 2.12% 1.96% 1.68% 1.67% 1.70% 1.76%
7 County Average 2.13% 1.97% 1.93% 1.83% 2.06% 2.02% 1.96%
Clackamas County 1.29% 1.22% 1.29% 1.20% 1.12% 1.16% 1.18%
Lane County 2.07% 1.95% 1.80% 1.83% 1.84% 1.69% 1.32%
Jackson County 2.61% 2.20% 2.17% 1.97% 1.86% 1.88% 1.95%
Marion County 2.37% 2.32% 2.27% 2.08% 1.93% 1.98% 2.00%
Benton County 2.48% 2.18% 2.25% 2.10% 2.03% 2.05% 2.01%
Linn County 3.00% 2.72% 2.77% 2.71% 2.57% 2.38% 2.27%
Douglas County 4.08% 3.66% 3.34% 3.30% 3.10% 3.03% 2.99%
Direct Services—County Assessor’s Office
Deschutes County, OREGON
FY 2008 FY 2009 FY 2010 FY 2011 FY 2014 Target
100% 100% 100% 100% 100%
FY 2013
100%
FY 2012
100%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2014 Target
Achieved Achieved Achieved Achieved Achieve
FY 2013
Achieved
FY 2012
Achieved
FY 2008 FY 2009 FY 2010 FY 2011 FY 2014 Target
Achieved Achieved Achieved Achieved Achieve
FY 2013
Achieved
FY 2012
Achieved
Page 121
Assessment and Taxation Reserve (Fund 114)
This reserve fund is to be used for large capital purchases such as new software. Currently, Deschutes County
uses the Oregon County Assessment and Taxation System (ORCATS) for its various property tax functions,
including appraisal, cartography, assessment and tax collection. The ORCATS software is owned by Polk County
and used by eight counties. Deschutes County purchased the ORCATS system in December 2001. Deschutes,
Jackson, Tillamook and Polk counties have invested in its enhancements in each fiscal year since it was originally
purchased. There are two large metropolitan counties and several smaller ones currently in various stages of
procuring new assessment and taxation software from two different vendors. They are expected to implement the
new software in the next two years, which could present an opportunity for additional efficiencies and cost
effectiveness. This reserve fund allows Deschutes County to be in a position to take advantage of new, cost
effective options when they become available. A system is estimated to cost approximately $1.0 million.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 242,946 432,220 535,000 452,000 (15.5%)
Interest Revenue 2,274 3,131 1,500 2,400 60.0%
County General Fund 187,000 100,000 - - 0.0%
Total Resources 432,220 535,351 536,500 454,400 (15.3%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Capital Outlay - - 100,000 100,000 0.0%
Transfer to Community Development (295) - - 89,577 89,518 (0.1%)
Reserve for Future Expenditures - - 346,923 264,882 (23.6%)
Total Requirements - - 536,500 454,400 (15.3%)
Direct Services—County Assessor’s Office
Deschutes County, OREGON Page 122
The County Clerk’s Office, working under the direction of the elected
County Clerk, is responsible for the recording of real property trans-
actions, including deeds, mortgages, liens and plats for the public
record; inventory and retention of the records documenting the pro-
ceedings of the Board of County Commissioners, known as the Com-
missioners’ Journal; administering elections and voter registration;
issuing marriage licenses; certifying domestic partnerships; manag-
ing the County’s records center/archive facility; overseeing the Coun-
ty’s antique dealer business licenses; and application acceptance
agent for the federal passport agency.
The Clerk’s Office manages and provides staff to the Board of Property Tax Appeals process. Property owners
can appeal the current year real market, maximum assessed, specially assessed, or assessed value of their
property.
Under ORS 205.320(18), the Clerk’s Office deposits five percent of recording fees in a separate fund to be ex-
pended for storage and retrieval systems, maintaining and restoring records and the cost incurred in collect-
ing the fee.
Revenue Expenses
Department Overview
Budget Summary
Total Budget $1,500,045
Budget Change +2.2%
Total Staff* 8.50 FTE
Staff Change -0.50 FTE
Nancy Blankenship, County Clerk
County Clerk’s Office
Mission Statement
Provide accurate, efficient and timely customer service to all citizens while carrying out the legal
mandates in the areas of elections and recordation
Direct Services—County Clerk’s Office
Deschutes County, OREGON
*Total Staff includes Funds 001‐0500 & 001‐0600
Page 123
Successes and Challenges
Successes in the Past Year
Thirty years of digital images are continuing to be audited. Approximately 25% of images have been reviewed
for quality and accuracy. This is a multi-year project where no dedicated or additional allocated funds are
being expended. The project is being conducted on an “as-time-permits” basis. Once completed, Deschutes
County will be digitized with stand-alone records back to 1952.
Staff developed and presented training for Board of Property Tax Appeals clerks from other counties. Staff’s
training was also used for clerk training at the Oregon Association of County Clerk’s meeting during the
Association of Counties conference in November. It was well received and efforts are underway for clerks to
partner in the development of ongoing future training to be available across the state.
With our continuing efforts to better customer service, the Clerk’s Office worked with the Information
Technology Department to develop a method to capture phone calls. The captured calls are listed and can be
categorized for faster and directed call returns. Using this new method calls received during the November
Presidential Election were returned prior to the close of business day. During past Presidential Elections calls
were still being returned up until 9 pm.
Deschutes County Clerk’s office is looking to partner with a genealogical group this year. The group helps
people connect with their ancestors through easy access to historical records. Among those records of great
interest is marriage (pre 1962) and land deed records (pre 1920). In return for access to these records,
Deschutes County will receive at no charge a duplicate of its captured content. In Oregon, the group has
partnered with thirteen other counties.
During the November Presidential Election:
The number of voter registration cards processed reached a record high of 8,802 in October. The next
highest month was October, 2004 with a high of 7,791
Total voter registration edged up to 99,562 in October; voter registration for the election ended at 97,335
ORS 254 requires an audit of the votes tallied by the vote tabulation system. The tally of votes produced
by the vote tabulation system is compared to a hand-count of those same ballots. The hand-count
demonstrated that the vote tabulation system equipment functioned and tabulated accurately
Significant Issues in the Year Ahead
Opportunities to expand the Clerk’s online resources continues as a focus. A collaborative effort is being considered
to expand and simplify the digitized historical recording collection by converting microfilm and paper documents.
Solutions to facilitate user-friendly research are being studied for other collections as well.
Updating the department’s Business Continuity Plan includes ballot insertion options and modifying practices to
more effectively process ballots. In addition, efforts to collaborate on and ascertain best practices with other clerk’s
offices continue.
Fiscal Issues and Conditions
The primary revenue source for the Clerk’s Office is recording fees. In FY 2013, recording revenues continued to rise and
were 24% higher than budgeted even with the loss of non-judicial foreclosures revenues. Recent legislation and court
decisions may also lead to an increase in recording fees with foreclosures becoming non-judicial once again. At the
federal and state level, legal efforts related to foreclosures continue to cast a shadow on the housing market and have
the potential to produce unforeseen impacts.
Direct Services—County Clerk’s Office
Deschutes County, OREGON Page 124
Organizational Chart
Management
Represented by AFSCME
Department Functions
Department Head
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL COUNTY CLERK FTE 10.50 10.50 10.00 9.00 9.00
BOPTA (001-0600) 0.52 0.52 0.52 0.52 0.52
County Clerk’s Office (001-0500) 9.98 9.98 9.48 8.48 8.48
FY 2014
7.98
0.52
8.50
Staff Summary
Direct Services—County Clerk’s Office
Deschutes County, OREGON
County Clerk
1.00 FTE
Elections Supervisor
1.00 FTE
Recording
Supervisor
1.00 FTE
ELECTIONS
ARCHIVES
Customer Service
Clerk III
1.00 FTE
RECORDING
Customer Service
Clerk II
0.50 FTE
Customer Service
Clerk II
4.00 FTE
Page 125
Budget Summary — County Clerk’s Office (001-0500)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Licenses & Permits 26,450 29,250 26,475 26,725 0.9%
State Government Payments 19,133 2,697 - - 0.0%
Election Reimbursement 96,545 - 95,000 2,000 (97.9%)
Filing and Recording Fees 1,262,280 1,319,353 1,150,000 1,275,000 10.9%
Other Charges & Fees 107,784 105,038 101,647 103,567 1.9%
Interfund Charges—Archive Fees 7,314 6,752 6,901 8,195 18.8%
County General Fund (204,704) (320,655) 87,615 84,558 (3.5%)
Total Resources 1,314,802 1,142,435 1,467,638 1,500,045 2.2%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 474,157 430,016 517,277 514,051 (0.6%)
Benefits 231,470 211,335 230,027 255,833 11.2%
Personnel Services 705,627 641,351 747,304 769,884 3.0%
Internal Service Fund Charges 178,355 159,058 168,480 171,357 1.7%
Interfund—Building Rental 122,514 122,514 122,514 122,514 0.0%
Printing 132,543 83,324 219,500 198,700 (9.5%)
Postage & Mailing Service 46,194 38,580 90,600 102,000 12.6%
Other Materials and Services 117,542 97,608 119,140 135,490 13.7%
Materials and Services 597,148 501,084 720,234 730,061 1.4%
Capital Outlay 12,027 - 100 100 0.0%
Total Requirements 1,314,802 1,142,435 1,467,638 1,500,045 2.2%
Direct Services—County Clerk’s Office
Deschutes County, OREGON Page 126
Performance Management
Quantitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #1: Percentage of original real property records recorded, indexed and
returned within one business day
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #2: Support and promote Deschutes County Customer Service “Every Time”
Standards
Department Measure #2: Percentage of customers who rate the level of service as good or
excellent
Compliance/Outcome Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #3: Percentage of voter notification cards mailed within 14 days of
registration (excluding 20 days before and after a primary election)
1—Percentage included voter notification cards and voter confirmation cards in FY 2008—FY 2010
FY 2010 FY 2011 FY 2012 FY 2013
100% 100% 100% 100%
FY 2014 Target
100%
FY 20101 FY 2011 FY 2012
71% 92% 100%
FY 20091
72%
FY 20081
92%
FY 2013
99%
FY 2014 Target
90%
Direct Services—County Clerk’s Office
Deschutes County, OREGON Page 127
Board of Property Tax Appeals (Fund 001-0600)
Each October, after property owners receive their property tax bills, they may appeal the following values of
their property: current year real market, maximum assessed, specially assessed, or assessed value. The
petitions to appeal are generally due by December 31. The Board of Property Tax Appeals is a citizen board
appointed by the Board of County Commissioners to hear and act upon the appeals. The Board’s work begins in
February and must be completed by April 15th.
Revenues for the Board of Property Tax Appeals are derived from the County’s General Fund and an
Assessment and Tax Grant administered by the Department of Revenue. The State’s Assessment and Tax
Grant FY 2014 is estimated to increase approximately 22% to $15,200. Projected expenditures are slightly
higher for FY 2014 due to an anticipated increase in petitions subsequent to real market values resurging after
falling below maximum assessed values. Services and programs for the Board of Property Tax Appeals are
anticipated to remain consistent even though the volume of appeals could increase.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
State Government Payments 13,077 14,788 12,398 15,200 22.6%
County General Fund 53,570 47,880 59,987 61,701 2.9%
Total Resources 66,647 62,668 72,385 76,901 6.2%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 27,428 26,959 29,273 30,272 3.4%
Benefits 13,473 13,239 13,995 16,321 16.6%
Personnel Services 40,901 40,198 43,268 46,478 7.4%
Internal Service Fund Charges 4,295 4,213 4,437 4,847 9.2%
Other Materials and Services 21,451 18,257 24,580 25,361 3.2%
Materials and Services 25,746 22,470 29,017 30,208 4.1%
Capital Outlay - - 100 100 0.0%
Total Requirements 66,647 62,668 72,385 76,901 6.2%
Direct Services—County Clerk’s Office
Deschutes County, OREGON
Session Year Number of Petitions
2012-2013 777
2011-2012 1,401
2010-2011 2,632
2009-2010 2,358
2008-2009 1,010
2007-2008 326
Page 128
County Clerk Records (Fund 218)
Under ORS 205.320(18), the County Clerk is directed to deposit 5% of recording fees in a separate fund. The
monies in this fund are to be expended on storage and retrieval systems, maintaining and restoring records and
the cost incurred in collecting the fee.
Revenues in the County Clerk Records Fund are projected to increase. Expenses are proposed to remain
comparable. Several smaller projects planned for FY 2013 are expected to be evaluated and either initiated or
dropped in FY 2014.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 306,814 333,115 310,600 352,704 13.6%
Charges for Services 106,461 103,733 92,000 102,500 11.4%
Interest Revenue 2,052 2,016 1,750 1,750 0.0%
Total Resources 415,327 438,864 404,350 456,954 13.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Microfilming, Imaging & Scanning 9,835 38,306 95,500 94,000 (1.6%)
Internal Service Fund Charges 5,950 6,112 5,939 6,956 17.1%
Software License & Maintenance Agreement 55,924 56,613 96,500 96,500 0.0%
Other Materials and Services 10,503 7,319 31,440 19,075 (39.3%)
Materials and Services 82,212 108,350 229,379 216,531 (5.6%)
Capital Outlay - - 5,000 100 (98.0%)
Contingency - - 169,971 240,323 41.4%
Total Requirements 82,212 108,350 404,350 456,954 13.0%
Direct Services—County Clerk’s Office
Deschutes County, OREGON Page 129
The Community Development Department (CDD) consists of four divisions, as well as code enforcement and
geographic information system (GIS) programs, which provide coordinated planning and development services.
The divisions include the following:
Administrative and Coordinated Services Division provides “front
line” services at the satellite offices in Redmond and La Pine, and the
main office in Bend.
Building Safety Division provides construction plan reviews,
consultation and inspections to assure compliance with federal and state
building codes in the rural County and cities of Sisters, La Pine, and
Redmond.
Environmental Soils Division regulates on-site septic systems and monitors environmental factors.
Planning Division is separated into two operational areas, Current Planning and Long Range Planning.
Current Planning processes individual land use applications and provides information to the public on all
land use related issues. Long Range Planning addresses the future needs of the community through
updates to the comprehensive plan , changes to county code and other special projects.
Code Enforcement is responsible for investigating code violation complaints to ensure compliance with
each of the codes and statutes administered by CDD.
GIS Program supports CDD divisions, the City of La Pine, as well as provides direct service to the public
via electronic and web-based mapping.
Revenue Expenses
Department Overview
Budget Summary
Total Budget $4,914,977
Budget Change +10.3%
Total Staff 29.00 FTE
Staff Change +0.40 FTE
Nick Lelack, Director
Community Development
Mission Statement
Facilitate orderly growth and development in the Deschutes County community through
coordinated programs of Land Use Planning, Environmental Soils, Building Safety, Code
Enforcement, education and service to the public
Direct Services—Community Development
Deschutes County, OREGON
Page 130
Successes and Challenges
Successes in the Past Year
Achieved an overall customer service rating of 4.52 (out of 5) in 2012 despite additional staff reductions.
CDD also took a proactive approach to encourage customers to complete the questionnaires resulting in a
significantly greater response – 71 questionnaires returned compared to 20 or fewer in previous years.
Issued 157 new single family home building permits in 2012, a 34% increase over 2011, while also being
awarded the contract to perform Building Official Services for the City of Sisters, and developing new
contracts for additional services with Redmond and Harney County.
Achieved an 85% voluntary compliance rate for code enforcement cases resolved in FY 2012, a year in which
the number of new cases increased by 46%.
Participated in and contributed to the Department of Environmental Quality (DEQ) North Klamath
County/South Deschutes County Groundwater Protection Steering Committee discussions, including
providing resources (e.g., GIS maps) to the Committee.
Completed Transportation System Plan, which replaced 1998 TSP, and applied for and received $185,000
recreational trails grant to design and construct a trail between Tumalo State Park and downtown Tumalo.
Completed draft Newberry Country: A Plan for Southern Deschutes County, which the Planning
Commission recommended for approval to the Board of Commissioners, following extensive public outreach
including focus groups, neighborhood meetings, survey, community meetings and stakeholder interviews.
Created and assumed responsibility for a new Historic Landmarks Commission; conducted regional historic
preservation 101 training program, and completed Certified Local Government grant projects for a code
amendment, archeological assessment and National Register nomination.
Completed amendments to County code to allow agri-tourism and other commercial events and activities as
allowed by SB 960, and conducted workshops to educate the public on the new rules.
Participated in the resolution of Tetherow and Pronghorn ownership and land use disputes.
Completed the Central Oregon Large Lot Land Needs Analysis Comprehensive Plan amendment following
the successful resolution of settlement negotiations with 1000 Friends of Oregon and LCDC’s adoption of
new Administrative Rules for this program. The program is intended to create an inventory of large lot in-
dustrial parcels which are able to be annexed into the Urban Growth Boundaries of the incorporated cities
of Deschutes, Crook and Jefferson counties.
Significant Issues in the Year Ahead
The two primary objectives in FY 2014 will be: (1) To maintain high customer service levels with increasing
development activity in the rural county, La Pine, Sisters, Redmond and Harney County, and sustain appropriate
staffing levels; and (2) to seamlessly install and transition the County’s ePermitting software. Additional areas of
focus include: (3) Participating in implementation of DEQ Groundwater Protection Advisory Committee’s
recommendations, such as Goal 11 Exception; (4) Completing and implementing updated Code Enforcement
Procedures Manual; (5) Developing 5-Year Strategic Plan; (6) Initiating a program to revisit farm land designations;
(7) Assisting in the adoption and implementation of Central Oregon Large Lot Land Needs Analysis, and Bend
Airport Master Plan update and code amendments; (8) Coordinating with Bend, Redmond and Sisters on UGB
Expansions, including County Fairgrounds; (9) Transitioning planning services to La Pine; (10) Assisting Property
and Facilities Department’s master planning County-owned lands; (11) Developing solutions for safe boat launch at
or near Harper Bridge; and (12) Administering a US EPA Brownfield Grant and historic preservation grant.
Direct Services—Community Development
Deschutes County, OREGON Page 131
Organizational Chart
Department Head
Management
Represented by AFSCME
Departmental Functions
Deschutes County, OREGON
Fiscal Issues and Conditions
Community Development has historically been a fee-supported department, however General Fund support has
been required for the past four years in order to prevent a significant reduction in service levels. Building
permit volumes have begun to increase and, combined with new and expanded building services contracts, are
resulting in revenue stabilization. However, septic and land use applications have remained flat. In FY 2013,
some service fees increased in order to keep pace with inflationary increases and strike a balance with
continuing support from the General Fund. Building services fees increased by 5%, planning fees increased by
2.5%, and septic fees did not change. The FY 2014 budget assumes that building and septic permit activity and
revenue will increase, and land use activity and revenue remain flat, which means that the transfer of planning
services to the City of La Pine will be combined with a small increase in activity and revenue in the rural
county. The only staffing increase proposed in FY 2014 is to increase the code enforcement FTE from 1.6 to 2.0.
The most significant fiscal issue is paying for Accela, the new ePermitting program.
Direct Services—Community Development
Community Development
Director
1.00 FTE
BUILDING SAFETY
DIVISION
ENVIRONMENTAL
SOILS DIVISION
Building Safety
Director
1.00 FTE
CONTRACT
SERVICES
DESCHUTES CO.
BUILDING
PROGRAM
COORDINATED
SERVICES
Geographic Info.
Services (GIS)
1.00 FTE
Code Enforcement
2.00 FTEComm/ Residential
Plan Review
2.00 FTE
Comm/ Residential
Inspections
3.00 FTE
Comm/ Residential
Inspections
2.00 FTE
CURRENT
PLANNING
LONG RANGE
PLANNING
Environmental
Health Specialist III
1.00 FTE
Administrative
Manager
1.00 FTE
Permit Technician
5.00 FTE
Principal Planner
1.00 FTE
Principal Planner
1.00 FTE
Senior Planner
2.00 FTE
Senior Planner
1.00 FTE
Administrative
Secretary
1.00 FTE
Administrative
Assistant
1.00 FTE
Associate Planner
1.00 FTE
Associate Planner
1.00 FTE
Page 132
Budget Summary — Community Development (295)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 613,031 131,776 10,000 696,290 6862.9%
Local Government Payments 147,810 135,053 111,600 204,800 83.5%
Building Safety Fees 969,107 1,022,418 1,258,575 1,247,359 (0.9%)
Planning Fees 868,832 739,616 805,150 837,602 4.0%
Environmental Soils Fees 274,473 312,500 312,971 288,484 (7.8%)
Code Enforcement Fees 110,597 120,096 106,200 118,000 11.1%
Electrical Fees 253,420 236,707 256,000 283,073 10.6%
Interfund Charges-Road (325) 54,362 54,226 56,621 58,527 3.4%
Interfund Charges-Solid Waste (610) 60,000 60,000 60,000 60,000 0.0%
Transfer-A&T Reserve (114) - - 89,577 89,518 (0.1%)
County General Fund 769,387 1,344,985 1,350,232 960,481 (28.9%)
Other Revenue 170,994 91,035 40,440 70,843 75.2%
Total Resources 4,292,013 4,248,412 4,457,366 4,914,977 10.3%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 1,974,538 2,019,608 2,106,944 2,100,309 (0.3%)
Benefits 888,655 880,624 892,933 1,023,478 14.6%
Personnel Services 2,863,193 2,900,232 2,999,877 3,123,787 4.1%
Professional and Technical Services 185,205 66,935 84,300 75,920 (9.9%)
Internal Service Fund Charges 641,574 625,551 545,221 545,473 0.0%
Intergovernmental-Law Enforcement District #2 (702) 54,366 54,366 54,366 59,270 9.0%
Other Materials and Services 201,939 183,601 198,128 217,924 10.0%
Materials and Services 1,123,734 981,813 931,330 947,972 1.8%
Capital Outlay - - 100 250,800 250700%
Transfer-Vehicle Replacement & Maintenance(340) - - - 29,280 100.0%
Transfer-CDD Debt Service (530) 173,310 173,885 179,155 179,035 (0.1%)
Contingency - - 346,904 384,103 10.7%
Total Requirements 4,160,237 4,055,930 4,457,366 4,914,977 10.3%
Vehicles 40,649 51,360 49,315 49,385 0.1%
Deschutes County, OREGON
Direct Services—Community Development
Staff Summary
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
COMMUNITY DEVELOPMENT FTE 48.00 48.10 32.50 28.60 28.60
FY 2014
29.00
Page 133
Deschutes County, OREGON
Performance Management
Quantitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #1: Average turnaround time on building plan reviews
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #2: Support and promote Deschutes County Customer Service “Every Time”
Standards
Department Measure #2 (New Measure): Achieve 85% voluntary compliance in Code
Enforcement cases
Department Measure #3: Average score received on customer satisfaction surveys
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Target
4 days 8 days 5 days 5 days 5 days 4 days or less
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Target
4.82 4.75 4.92 4.83 4.74 4.80 out of 5.00
Direct Services—Community Development
Page 134
Deschutes County, OREGON
Compliance/Outcome Measure
Department Measure #4 (New Measure): Complete major priorities as defined in the Strategic
Plan. This measure contains six specific projects outlined below.
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #1: Provide safe and effective infrastructure that supports local economic
opportunities and livable communities
Project A: Through approval from the US EPA, administer the first phases of the 3-Year
Brownfield Grant on time and on budget in accordance with the federal contract.
Project B: Assist the City of La Pine and the La Pine Parks and Recreation District in
establishing land use entitlements for the La Pine Rodeo grounds property
County Objective #2: Support land use policies that promote beneficial utilization of the land for
economic growth
Project C: Initiate a program to evaluate resource (farm/forest) land designations
County Objective #3: Support beneficial management and access policies of publicly owned natural
resources to promote tourism and recreational activities
Project D: Reach a solution for a safe and affordable boat launch at or near Harper Bridge
County Goal: Healthy Environment—Assess, protect and enhance the natural resources
County Objective #2: Enhance and protect air, land and water resources
Project E: Implement the Department of Environmental Quality & Strategic Committee
recommendations on South County groundwater or obtain approval for a business-wide
Goal 11 exception
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Support employee development, productivity and safety through training,
technology, resources and tools necessary to deliver quality public services
Project F: Complete installation of new State ePermitting software, Accela
Direct Services—Community Development
Page 135
Deschutes County, OREGON
Building Safety Division
Building Safety Division staff provide construction plan reviews, consultation and inspections to assure
compliance with national and state building specialty codes. The Building Safety Division interprets and
enforces the state-mandated building codes through a process of education and a clear and fair application of
the specialty codes. The Division provides all of these services to the Cities of Redmond and Sisters through a
contract and provides various services to Lake, Jefferson, Harney, Klamath and Crook Counties, the City of
Bend and the State of Oregon Building Codes Division on an as-needed basis. The County retains jurisdiction of
the building program within the City of La Pine.
Staff will continue to explore opportunities for shared service delivery with other jurisdictions. Technology
initiatives will include expanded electronic plan review in coordination with online structural building permits.
The Division completed the final year of enhanced “green” building inspections and consultation using grant
funds from the federal Department of Energy.
All revenues associated with the Building Safety Division come from permit fees and service contracts with
other jurisdictions. Revenue decreased significantly with the construction slowdown, and staffing levels also
decreased substantially in response. FY 2013 revenues have increased slightly. FY 2014 revenues are projected
to conservatively increase by approximately 2%.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Federal Government Payments 15,510 41,370 15,000 0 (100.0%)
Charges for Services 1,228,339 1,259,125 1,514,575 1,530,432 1.0%
Total Resources 1,391,660 1,435,548 1,641,175 1,735,232 5.7%
Local Government Payments 147,811 135,053 111,600 204,800 61.8%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 826,641 863,803 885,256 937,779 5.9%
Materials and Services 70,296 75,984 80,807 87,618 8.4%
Transfer-Vehicle R&M (340) - - - 21,960 100.0%
Total Requirements 896,937 939,787 966,063 1,047,357 8.4%
Direct Services—Community Development
Planning Division
The Planning Division is divided into two operational areas, Current Planning and Long Range Planning.
Current Planning processes individual land use applications, zoning review and sign-off for building and septic
permits, and provides information to the public on all land use related issues. It is also responsible for all
addressing and road naming in rural Deschutes County. Long Range Planning emphasizes public involvement in
Page 136
Deschutes County, OREGON
considering land use policy, updates the County Comprehensive Plan and zoning regulations and coordinates with
the cities and agencies on various planning projects.
In addition to maintaining legally prescribed turnaround times on property-specific land use applications, the
division will focus on the future needs of the County, especially those geared towards regional economic
development. Major initiatives will include a public process to explore options and initiate a program to revisit
farm land designations; assisting Crook and Jefferson Counties and the City of Redmond in the adoption and
implementation of the Central Oregon Large Lot Land Needs Analysis; coordinate with the City of Bend to adopt
the Bend Airport Master Plan update into the County’s Comprehensive Plan and adopt code amendments to
implement the updated Plan; coordinate with the cities of Bend, Redmond and Sisters on UGB/Urban Reserve
amendments; transition current planning services to the City of La Pine; provide support to the County’s Property
and Facilities Dept. to develop master plans for County owned properties; and participate in the process to
develop a solution for a safe boat launch at or near Harper Bridge.
Land use application fee revenue has continued to decrease and staffing levels also have been similarly reduced
for five consecutive years, including an additional retirement in FY 2013. Long Range planning activities have
been subsidized by the County and non-CDD sources of funds in order to maintain progress on completing projects
in the Division’s Work Plan. Grant funds will continue to be actively sought to complete other priority activities.
Geographic Information Systems (GIS) staff are responsible for the development and maintenance of the County
digital spatial database and for providing state-of-the-art mapping and data services to local governments,
citizens, and businesses. In addition, GIS supports customer service applications. Major projects in GIS will
include assisting Coordinated Services with the ePermitting transition, providing technical support for staff in all
CDD divisions, responding to customer requested custom mapping projects, and incorporating the City of La
Pine’s Comprehensive Plan designations and Zoning districts into the County’s database (for a fee).
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
State Government Payments 124,341 19,405 2,000 13,000 550.0%
Charges for Services 868,832 739,616 805,150 837,602 4.0%
Interfund Charges-Road (325) 54,362 54,226 56,621 58,527 3.4%
Other Revenue 3,500 850 - - 0.0%
County General Fund 516,000 495,360 495,360 495,360 0.0%
Total Resources 1,567,035 1,309,457 1,359,131 1,404,489 3.3%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 934,501 962,699 1,008,737 963,287 (4.5%)
Professional Services—Planning 163,658 59,972 62,000 59,120 (4.6%)
Other Materials and Services 40,240 32,584 34,979 39,154 11.9%
Materials and Services 203,898 92,557 96,979 98,274 1.3%
Transfer-Vehicle R&M (340) - - - 3,660 100.0%
Total Requirements 1,138,399 1,055,255 1,105,716 1,065,221 (3.7%)
Direct Services—Community Development
Page 137
Deschutes County, OREGON
Environmental Soils Division
The Environmental Soils Division provides for site evaluations, design review and inspection of on-site
wastewater and dispersal systems. Staff inspect sewage pumper trucks, report on condition of existing
wastewater systems, maintain an operations and maintenance tracking system, provide the public with
information on wastewater treatment systems and regulations, and investigate sewage hazards. Staff are also
engaged in the proactive pursuit of protection of the groundwater in southern Deschutes County and other
sensitive areas. Septic permit fee revenue declined substantially with the area’s construction slowdown, but has
leveled off over the past couple of years. It is anticipated that revenue will begin to experience sustained, gradual
growth. Staffing in Environmental Soils remains 1.0 FTE, although on-call staff is available for needed work so
that service levels are maintained.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Charges for Services 274,473 312,500 312,971 288,484 (7.8%)
Total Resources 274,473 312,500 312,971 288,484 (7.8%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 201,076 141,993 147,778 152,984 4.0%
Materials and Services 10,582 11,464 11,858 12,148 2.4%
Total Requirements 211,658 153,457 159,636 165,132 3.4%
Direct Services—Community Development
Page 138
Deschutes County, OREGON
Administrative and Coordinated Services Division
Operations within this division include satellite offices in Redmond and La Pine, as well as the main office in
Bend. Permit Technicians serve customers, handle telephone calls and process related documents in support
of each division. Maintaining service levels will be a challenge for this division if business volume continues to
increase while staffing levels remain the same. The major project planned for FY 2014 under Coordinated
Services leadership will be the transition from the County’s ePermitting software Accuterm to the State’s
software Accela.
Code Enforcement is responsible for investigating code violation complaints associated with the building, land
use, on-site wastewater disposal and solid waste codes, with the overriding goal of achieving voluntary
compliance. Code Enforcement staff will endeavor to keep up with ongoing and increasing (up 46% in 2013
over 2012) caseloads, and will work on proactive code enforcement efforts where possible, including follow-up
on replacement dwellings and agricultural barns to ensure that development conditions are completed. Code
enforcement has been assisted in FY 2013 by two volunteers who perform routine field inspections on a part-
time basis. It is anticipated that at least one volunteer will continue provide support in FY 2014. The major
code enforcement project will be to complete the Code Enforcement Procedures Manual update.
Expenses associated with this division are allocated across CDD operating divisions, their share of which is
included in the permit and application fees charged to customers.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 613,031 131,776 10,000 696,290 6862.9%
Code Enforcement Fees 110,597 120,096 106,200 118,000 11.1%
Interfund Charges-Solid Waste (610) 60,000 60,000 60,000 60,000 0.0%
Transfer-A&T Reserve (114) - - 89,577 89,518 (0.1%)
County General Fund 253,387 849,625 854,872 465,121 (45.6%)
Other Revenue 21,831 29,410 23,440 57,843 146.8%
Total Resources 1,058,846 1,190,907 1,144,089 1,486,772 30.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 900,976 931,737 958,106 1,069,737 11.7%
Materials and Services 838,957 801,808 741,686 749,932 1.1%
Capital Outlay - - 100 250,800 250700%
Transfers Out 173,310 173,885 179,155 182,695 2.0%
Contingency - - 346,904 384,103 10.7%
Total Requirements 1,913,243 1,907,430 2,225,951 2,637,267 18.5%
Direct Services—Community Development
Page 139
Deschutes County, OREGON
This fund is used for costs incurred in the enforcement of extreme violations against the County’s solid waste,
sanitation, building, land use and dangerous building codes. Resources are used when the County receives Circuit
Court approval to enter a property and correct the violation. The County is reimbursed through a lien on the
property. The Community Development Department oversees expenditures from this fund as part of the
Code Enforcement Program.
As code abatement cases are rare, resources are carried over from year to year until needed. Seed money from the
CDD operating fund was transferred a number of years ago to provide a beginning fund balance. Expended funds
are replenished when an abatement case is completed through a lien placed on the property in question, and
remain available for the next case.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 94,920 95,565 96,265 96,800 0.6%
Interest Revenue 645 636 700 700 0.0%
Total Resources 95,565 96,202 96,965 97,500 0.6%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services - - 96,865 97,400 0.6%
Transfer Out - - 100 100 0.0%
Total Requirements - - 96,965 97,500 0.6%
Code Abatement (Fund 290)
Direct Services—Community Development
Page 140
Deschutes County, OREGON
This fund is used to account for revenues generated from Transfer of Development Credits (TDCs) and Pollution
Reduction Credits (PRCs), which are associated with the Regional Problem Solving and Groundwater Protection
projects in southern Deschutes County. TDCs are deeded restrictions on future property development. They are
acquired in designated areas for the preservation of water quality and open space. The acquisition of TDCs is one
option for developers of new parcels in the Newberry Neighborhood in the City of La Pine. Similarly, PRCs certify
the placement of a nitrogen reducing septic system in qualifying areas. It may be purchased as an alternative
option to allow Newberry Neighborhood development. Revenue associated with TDCs and PRCs, together with
Newberry Neighborhood land sale proceeds and other revenue sources, provide financial assistance to South
County residents in implementing actions which reduce the amount of nitrates potentially entering the
groundwater and therefore protecting the source of drinking water in the area.
In addition to funding sewer feasibility studies on an as-needed basis, financial assistance expenditures primarily
represent rebates paid to South County property owners who have installed nitrogen-reducing septic systems.
Expenditures also include low interest cost-deferred loans to property owners to fund complete system
replacement for property owners who may not otherwise qualify for project financing.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 291,360 224,114 103,545 87,000 (16.0%)
Interest Revenue 1,749 936 825 600 (27.3%)
Transfer-Newberry Neighborhood (297) - - 300,000 300,000 0.0%
Long Term Liability (Loan) 40,000 - - - 0.0%
Total Resources 333,109 225,050 404,370 387,600 (4.1%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Grants & Loans 108,750 105,000 295,202 278,432 (5.7%)
Debt Service 245 9,168 9,168 9,168 0.0%
Contingency - - 100,000 100,000 0.0%
Total Requirements 108,995 114,168 404,370 387,600 (4.1%)
Groundwater Partnership (Fund 296)
Direct Services—Community Development
Page 141
Deschutes County, OREGON
Direct Services—Community Development
This fund accounts for expenditures associated with the creation of a planned neighborhood in southern Deschutes
County as part of the Regional Problem Solving project. Initial expenditures included the land purchase and a
loan to the La Pine Special Sewer District for expansion of its sewer treatment plant to accommodate the
Newberry Neighborhood. Additional expenditures for the surrounding area potentially include a trail system and
traffic improvements. The Newberry Neighborhood will help preserve water quality and open space in southern
Deschutes County by transferring development from at-risk areas. In addition, the proceeds of the sale of land
within the neighborhood will serve as the primary source of funds for assisting South County property owners in
undertaking measures to reduce nitrogen from existing on-site septic systems.
Construction was completed in recent years on two projects within the neighborhood planning area, including a
new elementary school and an affordable housing project, which resulted in significant revenue for the Fund.
Proceeds from these two commercial projects will be used primarily to fund debt service on the bonds that were
issued to fund expansion of the La Pine sewer system. CDD is receiving indications that future development
actions may be taken in FY 2014 and FY 2015, which would contribute to this Fund.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 443,826 465,878 421,605 440,000 4.4%
Interest Revenue 3,235 2,941 3,000 3,000 0.0%
Loan Repayment 49,807 - 20,000 20,000 0.0%
Land Sales 30,193 - 100,000 100,000 0.0%
Total Resources 527,061 468,819 544,605 563,000 3.4%
Newberry Neighborhood (Fund 297)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services - - 100 100 0.0%
Capital Outlay - - 100 100 0.0%
Transfer-CDD GW Partnership (296) - - 300,000 300,000 0.0%
Transfer-FF&C Series 2012 (535) 61,183 47,523 57,246 54,588 (4.6%)
Contingency - - 102,763 100,000 (2.7%)
Unappropriated Ending Fund Balance - - 84,396 108,212 28.2%
Total Requirements 61,183 47,523 544,605 563,000 3.4%
Page 142
Deschutes County, OREGON
Direct Services—Community Development
The Community Development Department established this fund in order to continue providing its full level of
services during economic downturns that are historically experienced in the building industry. A significant portion
of Community Development funding relies on permits and fees associated with construction and other
development. The fund is also used as a mechanism to finance major physical and technological improvements over
time, eliminating the need for drastic fee increases.
The fund is used to account for surplus revenues generated by the Community Development Department, outside
of Building and Electrical program revenue, which by law must be accounted for separately. The fund built rapidly
during the area’s construction boom in 2004-2006, but was depleted rapidly due to the steep decline in regional
construction activity. The final funds were depleted in FY 2009. It is not anticipated that CDD will be able to begin
rebuilding a reserve balance until FY 2015 or FY 2016.
Community Development Reserve (Fund 300)
The fund is used to account for surplus revenues generated by the Building program within Community
Development, excluding electrical program revenue, which by law must be accounted for separately. The fund built
rapidly during the area’s construction boom in 2004-2006. Due to the rapid and profound drop in construction
activity in the county, and despite unprecedented cuts in spending and staffing levels in response, the fund was
depleted in FY 2009. It is not anticipated that CDD will be able to begin rebuilding a reserve balance until FY 2015
or FY 2016.
Building Program Reserve (Fund 301)
The fund is used to account for surplus revenues generated by the Electrical program within Community
Development, which by law must be accounted for separately. The fund built rapidly during the area’s construction
boom in 2004-2006. Due to the rapid and profound drop in construction activity in the county, and despite
unprecedented cuts in spending and staffing levels in response, the fund was depleted in FY 2009. It is not
anticipated that CDD will be able to begin rebuilding a reserve balance until FY 2015 or FY 2016.
Electrical Program Reserve (Fund 302)
The fund was established by a transfer of funds from the CDD Reserve Fund (300). All reserve funds have been
transferred or exhausted to subsidize operations due to a rapid decline in construction activity. Once the CDD
Reserve Fund has been built back up, a new transfer will be made to establish a capital reserve. Due to the rapid
and profound drop in construction activity in the county, and despite unprecedented cuts in spending and staffing
levels in response, all monies contained in this fund have been transferred to help subsidize operations. It is not
anticipated that CDD will be able to begin rebuilding a capital reserve balance until FY 2015 or FY 2016.
Building Improvement Reserve (Fund 303)
Page 143
Deschutes County, OREGON
The Deschutes County Fair and Expo Center, located on a 320-acre site in Redmond, is the premier facility of its
kind in the Northwest. The Fair and Expo Center hosts the annual Deschutes County Fair and leases the f
acility to more than 400 events annually, with an emphasis on youth, agriculture and community. The primary
focus is to provide social, cultural, recreational, agricultural, commercial and educational opportunities for the
citizens of Deschutes County. In addition, the Fair and Expo Center is responsible for the maintenance of
167,000 square feet of exhibit space, 120,000 square feet of covered livestock and equestrian arenas, 400 horse
stalls, a 105-space RV park complex, as well as a four-acre County park located in the heart of the facility that
includes a unique water feature.
Fair & Expo Center Revenue Fair & Expo Center Expenses
Department Overview
Dan Despotopulos, Director
Fair and Expo Center
Mission Statement
To provide and operate a premier multi-purpose facility offering exceptional customer
service and an environment of fun while maximizing the economic potential of the
facilities, as well as the economic impact for Deschutes County
Fair & Expo Center
Total Budget $1,718,813
Budget Change +7.2%
Total Staff 9.00 FTE
Staff Change No Change
Deschutes County Fair
Total Budget $1,114,101
Budget Change -1.3%
Total Staff 1.00 FTE
Staff Change No Change
Direct Services—Fair and Expo Center
Page 144
Deschutes County, OREGON
Direct Services—Fair and Expo Center
Successes and Challenges
Successes in the Past Year
Fair and Expo Center
¨ Maintained and increased livestock events:
Equestrian meets/State High School Championships through 2016
Clinton Anderson Walkabout Tour
¨ Central Oregon Off Road racing added more dates to their schedule
¨ Contracted Summer Quilt show for July 2013 / Contracted the return of FMCA August 2014 / Contracted
Ringling Bros. & Barnum & Bailey Circus for September 2013
Deschutes County Fair
¨ Added three new attractions: World of reptiles / Laser Tag / Sudsy the washing pig!
¨ Concerts continue to draw record numbers
¨ Voted Fair of the Year by the Oregon Fair Commission
¨ Voted Rodeo of the Year for the 9th year in a row
Significant Issues in the Year Ahead
A ballot measure will be up for a vote in November 2014 to increase the transient lodging tax from 7% to 8% in
Deschutes County. If passed, 70%, or approximately $370,000 per year, of the additional taxes will be allocated
to the Fair and Expo Center.
There has been a significant loss in sponsorship revenue ($80,000) along with rising costs to operate the
facility, making it a tough challenge to balance. Sponsorships for non-profit organizations regularly using Fair
and Expo facilities will continue to be down. As the Fair and Expo Center faces rising costs in many areas of
operations it must continue to work with groups unable to afford any increase in facility use fees.
Fiscal Issues and Conditions
The majority of budgeted revenue comes from event-associated sources, facility utilization and concessions
sales. The balance is from transient room taxes and inter-fund transfers. FY 2014 transfers in, including
County General Fund, will be slightly higher than FY 2013. In the new fiscal year, the department will focus
on cutting costs, advertising, sales and marketing and work on some form of permanent funding. Attendance at
events is projected to be flat.
Deschutes County Fair Revenue Deschutes County Fair Expenses
Page 145
Deschutes County, OREGON
Direct Services—Fair and Expo Center
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Fair and Expo Center FTE (618) 11.00 11.00 11.00 10.00 9.00
Deschutes County Fair FTE (619) 2.00 2.00 2.00 1.00 1.00
TOTAL FAIR & EXPO CENTER FTE 13.00 13.00 13.00 11.00 10.00
FY 2014
9.00
1.00
10.00
Staff Summary
Organizational Chart
Department Head
Management
Represented by AFSCME
Confidential Employees
Fair & Expo Center
Director
1.00 FTE
Fair & Expo
Assistant Director
1.00 FTE
Operations
Manager
1.00 FTE
Sales & Marketing
Coordinator – Fair
2.00 FTE
Staff Operations
5.00 FTE
Page 146
Deschutes County, OREGON
Direct Services—Fair and Expo Center
Budget Summary — County Assessor (001-
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 6,590 (40,601) 46,373 48,827 5.3%
Special Event Revenues 590,083 530,870 607,578 395,000 (35.0%)
Concessions 169,989 141,940 190,000 152,000 (20.0%)
Rights (Signage) 117,738 124,000 95,000 80,000 (15.8%)
Storage Fees 45,992 37,015 57,441 54,000 (6.0%)
Interfund Payments-Park A&D(130) 45,000 45,000 20,000 - (100.0%)
Other Revenue 73,851 180,221 44,300 49,900 12.6%
Transient Room Taxes (160 & 170) 104,873 108,544 108,544 214,900 98.0%
Transfer - Fair & Expo Reserve (617) - 100,000 - 100,000 100.0%
Transfer - County Fair (619) 166,000 220,000 264,259 250,000 (5.4%)
County General Fund 197,919 370,000 170,000 374,186 120.1%
Total Resources 1,518,035 1,816,989 1,603,495 1,718,813 7.2%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 588,065 555,885 566,099 582,135 2.8%
Benefits 274,058 263,454 265,783 305,458 14.9%
Personnel Services 862,123 819,339 831,882 887,593 6.7%
Temporary Help 29,275 27,435 23,000 23,000 0.0%
Internal Service Fund Charges 60,259 58,488 57,510 58,337 1.4%
Utilities & Custodial 286,056 273,460 275,700 236,200 (14.3%)
Other Materials and Services 128,373 168,126 110,013 89,996 (10.2%)
Materials and Services 580,952 752,601 611,223 483,533 (20.9%)
Debt Service 115,561 199,994 114,119 112,974 (1.0%)
Capital Outlay - - 14,259 100 (99.3%)
Transfer-Fair & Expo Reserve (617) - 10,000 - - 0.0%
Contingency - - 32,012 234,613 632.9%
Total Requirements 1,558,636 1,781,934 1,603,495 1,718,813 7.2%
Buildings & Grounds 67,106 204,925 106,000 58,000 (45.3%)
Advertising & Promotion 9,883 20,166 39,000 18,000 (53.8%)
Budget Summary — Fair and Expo Center (Fund 618)
Page 147
Deschutes County, OREGON
Budget Summary — County Assessor (001-
Budget Summary — Deschutes County Fair (Fund 619)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital (17,354) 60,440 31,716 9,609 (69.7%)
State Government Payment 36,031 50,002 45,000 40,000 (11.1%)
Gate Receipts 403,756 461,372 457,000 415,000 (9.2%)
Carnival 150,939 172,042 175,000 165,000 (5.7%)
Vendors 109,700 123,475 113,000 122,000 8.0%
Concert 59,000 60,760 45,604 100,000 119.3%
Sponsorship 41,729 36,532 40,259 40,000 (0.6%)
Concessions 159,823 173,720 186,000 179,000 (3.8%)
Other Revenue 20,121 25,071 30,400 38,492 26.6%
County General Fund 5,000 5,000 5,000 5,000 0.0%
Transfer - Fair & Expo Reserve (617) 48,000 - - - 0.0%
Total Resources 1,016,945 1,168,415 1,128,979 1,114,101 (1.3%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 83,006 84,179 87,920 87,802 (0.1%)
Benefits 33,812 34,386 36,027 41,901 16.3%
Personnel Services 116,817 118,565 123,947 129,703 4.6%
Temporary Help 52,192 44,476 53,000 51,000 (3.8%)
Internal Service Fund Charges 38,409 37,956 38,338 36,276 (5.4%)
Utilities & Custodial 34,431 34,231 39,400 36,200 (8.1%)
Entertainment 208,454 249,184 226,000 212,000 (6.2%)
Rodeo & Competitions 70,619 73,878 75,000 77,000 2.7%
Control & Security 71,111 84,259 82,800 82,800 0.0%
Equipment & Maintenance Agreements 52,888 46,340 52,200 41,600 (20.3%)
Insurance 39,190 38,948 39,691 39,793 0.3%
Advertising & Promotion 22,317 23,384 25,000 24,000 (4.0%)
Grants & Premiums 20,597 34,488 21,100 34,400 63.0%
Other Materials and Services 63,478 62,178 82,500 64,800 (21.5%)
Materials and Services 673,687 729,323 735,029 699,869 (4.8%)
Transfer - Fair & Expo Center (618) 166,000 220,000 264,259 250,000 (5.4%)
Contingency - - 5,744 34,529 501.1%
Total Requirements 956,504 1,067,888 1,128,979 1,114,101 (1.3%)
Direct Services—Fair and Expo Center
Page 148
Deschutes County, OREGON
Performance Management
Quantitative Measure
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #3: Support beneficial management and access policies of publicly owned natural
resources to promote tourism and recreational activities
Department Measure #1: Total number of visitors to the Deschutes County Fair
Qualitative Measure
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #3: Support beneficial management and access policies of publicly owned natural
resources to promote tourism and recreational activities
Department Measure #2: Average score received on post-event surveys addressing concessions,
catering, facilities, operations, sales staff and management
Compliance/Outcome Measure
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #3: Support beneficial management and access policies of publicly owned natural
resources to promote tourism and recreational activities
Department Measure #3: Economic impact generated from Fair & Expo events and facilities
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
$43 million $27 million $31 million $43 million $37 million
FY 2013
$26 million
FY 2014 Target
$28 million
FY 2013
Catering= 96%
Facilities = 94%
Operations = 94%
Staff = 100%
FY 2012
Catering= 86%
Facilities = 93%
Operations = 88%
Staff = 100%
FY 2014 Target
90% satisfaction or greater
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013
236,000 245,000 167,000 234,000 248,000
FY 2012
241,000
FY 2014 Target
245,000
Direct Services—Fair and Expo Center
Page 149
Budget Summary — County Assessor (001-
The Deschutes County Fair and Expo RV Park opened on September 22, 2007. The park is open year-round for
recreation vehicle travelers. The facility includes 106 sites with full hook-up capabilities, as well as 10 tent sites
offering electricity and a shared water source. The revenue received from County and State park funds are used
to help support the RV Park. The use of the RV Park is growing slowly, with FY 2011 being the busiest year
since the park opened. FY 2014 is expected to be slightly busier than FY 2013.
RV Park (Fund 601)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital (16,375) (28,100) - 12,289 100.0%
City of Redmond Payments 4,000 - - - 0.0%
RV Park Fees 154,456 151,113 158,730 138,600 (12.7%)
Other Revenue 3,805 3,592 2,339 1,150 (50.8%)
County General Fund 50,000 110,000 - - 0.0%
Transfer - Park A&D Fund (130) 125,333 140,000 180,000 180,000 0.0%
Total Resources 321,219 376,605 341,069 332,039 (2.6%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Temporary Help 41,192 38,874 39,000 31,103 (20.2%)
Internal Service Fund Charges 1,342 1,395 1,434 1,375 (4.1%)
Utilities & Custodial 34,228 33,495 36,900 27,900 (24.4%)
Other Materials and Services 30,647 32,158 42,291 29,896 (29.3%)
Materials and Services 107,409 105,922 119,625 90,274 (24.5%)
Debt Service 241,909 242,828 243,444 241,765 (0.7%)
Total Requirements 349,318 348,750 363,069 332,039 (8.5%)
Direct Services—Fair and Expo Center
Deschutes County, OREGON Page 150
Fair and Expo Center Reserve (Fund 617)
The reserve fund was established in 2002. Annually, the department budgets (Funds 618 and 619) transfer
funds to build up the reserve to use for capital replacement or improvement projects. Funds are carried over
from year to year in this account. The fund consists of a transfer from the Fair and Expo Center Fund (618)
and interest on investments. Reserves have been used to replace carpet, update electrical, overlay parking lots,
and to help fund the Fair & Expo Center.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 335,194 640,218 650,082 508,000 (21.9%)
Interest Revenue 3,024 4,526 3,000 3,000 0.0%
County General Fund 350,000 - 100,000 - (100.0%)
Transfer-Fair & Expo Center (618) - 10,000 - - 0.0%
Total Resources 688,218 654,744 753,082 511,000 (32.1%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services - - - 1,000 100.0%
Capital Outlay - - 175,000 175,000 0.0%
Transfer-Fair & Expo (618) - 100,000 50,000 100,000 100.0%
Transfer-County Fair (619) 48,000 - - - 0.0%
Reserve for Future Expenditures - - 528,082 235,000 (55.5%)
Total Requirements 48,000 100,000 753,082 511,000 (32.1%)
Direct Services—Fair and Expo Center
Deschutes County, OREGON Page 151
The Road Department is responsible for the development, operation, and maintenance of the County road system,
consisting of 900 miles of roadway, of which 700 miles are paved. The Road Department’s services include routine
road maintenance (e.g. chip sealing, pothole patching), snow and ice control,
roadside vegetation management, traffic signing and striping, bridge
maintenance, and emergency response to roadway hazards. Additionally,
engineering and administration services are provided for contract management
of pavement preservation and capital improvement projects, regulation of work
within the public road right of way, and review of countywide planning and land
use issues related to transportation. The purchase and maintenance of fleet and
heavy equipment needed to perform road maintenance functions are also the
responsibility of the Road Department.
The Road Department is also responsible for a number of non-road services that are funded outside of dedicated
road funds. These services include the following:
County Surveyor’s Office - provides for the review and filing of all land surveys within the County and the
preservation of public land corners.
Countywide Noxious Weed Control - operates under the authority of the Deschutes County Weed District.
The Road Department provides support for the administration of the program.
Fleet and Heavy Equipment Services - purchasing and maintenance of vehicles for all County departments
Services for Other Agencies – provides a variety of maintenance services (e.g. chip sealing and paint striping)
to cities, other counties, the Forest Service, and the BLM.
Road Revenue Road Expenses
Department Overview
Budget Summary
Total Budget $20,968,938
Budget Change +8.9%
Total Staff 52.75 FTE
Staff Change -3.75 FTE
Chris Doty, Director
Road
Mission Statement
Provide public works services that promote public safety, support local economic
opportunities, and benefit the residents of Deschutes County
Direct Services—Road
Deschutes County, OREGON Page 152
Successes and Challenges
Successes in the Past Year
In addition to oversight of the 900-mile transportation system, major projects in FY 2013 include the following:
Applied 78 miles of surface treatment, consisting of 6.0 miles of asphalt overlay, and 72 miles of chip seal. Total
lineal treatment improved approximately 11.2% of paved County roads.
Completed installation and calibration of a new Pavement Management Program to model and measure
pavement performance, prescribe maintenance treatment recommendations for road segments, and provide
near-term budget projections for system needs.
Continued utilization of emulsified asphalt fog seal, in lieu of chip seal, on bicycle lanes on Deschutes Market
Road, Knott Road and Butler Market Road in an effort to provide improved ride-ability for cyclists.
Implemented the Central Oregon Public Works Partnership Intergovernmental Agreement (includes Crook
County, Bend, Redmond, Sisters, La Pine, Prineville and Madras) in an effort to increase collaboration between
public agencies by maximizing public investment in resources.
Continued road maintenance collaborative efforts with the following agencies (major transactions listed):
Bridge maintenance performed on these structures: Fall Creek, Sisemore, Fall River, Gribbling and Tumalo.
For the fourth consecutive year, successfully participated in the OSHA Safety and Health Achievement
Recognition Program (SHARP), a recognition program that assists employers to continuously improve, and
become self-sufficient in managing successful occupational safety and health programs.
Providing assistance and leadership to TRIP 97 project evaluating changes to planning and funding elements of
highway improvements and corridor management strategies for US 97 within Central Oregon in an effort to
sustain economic opportunity within the corridor while addressing highway mobility needs.
Providing engineering support and coordination to the Federal Highway Administration’s Skyliners Road
Reconstruction Project slated for construction in FY 2015.
Convened the SDC Committee to review and recommend changes to the System Development Charge rate and
methodology as necessitated by the 2012 Update to the County’s Transportation System Plan.
Twin Bridges Scenic Bicycle Route established and signs installed.
Deschutes County, OREGON
Direct Services—Road
Road Maintenance Services Billed Amount Vegetation Maintenance Services Billed Amount
City of Bend (June 2013) $310,000 City of Bend/Sisters/Prineville $3,900
City of Redmond (June 2013) $333,000 Bonneville Power Administration $9,500
City of Madras $21,000 Native Seed Bank $1,500
Crook County $174,000 Jefferson County $4,300
Jefferson County $32,000 Central Oregon Irrigation District $4,000
OR Dept. of Transportation $0 Bureau of Land Management $10,100
U.S. Forest Service $10,700
Swalley Irrigation District $1,500
TOTAL $870,000 TOTAL $45,500
Page 153
Deschutes County, OREGON
Direct Services—Road
Collaborated with U.S. Forest Service to extend snowmobile crossing under River Summit Drive
Object markers were installed (190+) to identify and protect fixed structures within the right-of-way.
In FY 2013, the federal Secure Rural Schools (SRS) Act was reauthorized for one additional year. This action
resulted in a payment of approximately $1.265 million, approximately $869,000 more than anticipated. The
additional unanticipated revenue is identified as Capital Project Reserve in FY 2014 budget.
Significant Issues in the Year Ahead
The primary focus in FY 2014 is twofold: Sustain the quality of the infrastructure investment (primarily
pavement condition), and operate a safe and efficient transportation network. The major projects, issues, and
investments of the Road Department for FY 2014 are as follows:
The new Pavement Management Program (PMP) identified an annual funding allocation in the range of $4.3
to $5.1 million to sustain the current Pavement Condition Index of 81. The FY 2014 budget includes $4.1M for
pavement maintenance investment comprised of contract overlay, crack seal, chip seal, and patching material.
The plan for FY 2014 includes approximately 91 miles of chip seal – a 35% increase over the prior five-year
annual average. Deschutes County’s chip seal program is one of the most aggressive in the state.
The FY 2014 Budget contains $1.875 million in pavement overlay investment of which the most significant
project will be the grind/inlay of SW 27th Street from Ferguson Road to west of Rickard Road.
An engineered design will be prepared for an anticipated full depth reclamation of NW 17th Street between the
O’Neil Highway and Negus Avenue in the northeast Redmond area; a planned FY 2015 project.
In response to the failure of revenue to keep pace with increased expense, as well as staffing based on
workload, the FY 2014 budget contains 3.75 fewer FTE than FY 2013; a 7% reduction (for the second
consecutive year).
The Equipment Replacement Schedule has sustained a 25% reduction for the second consecutive year.
In FY 2014, Deschutes County is scheduled to pay the majority of the required 10.27% match to the Skyliners
Road Reconstruction Project. Managed by the Federal Highway Administration, the project is scheduled to
begin construction in 2014 or 2015.
Manual on Uniform Traffic Control Devices (MUTCD), the national signing policy, has directed the
development of a plan to replace signs to meet a new retro-reflectivity standard by June 13, 2014 and new
standards for advisory speed plaques on horizontal curves by December 31, 2019. Staff will initiate both in
FY 2014.
FY 2014 budget contains a $185,255 grant from Oregon State Parks and Recreation Department to construct a
paved trail from Tumalo (Riverview Avenue) to Tumalo State Park (with a connection to OB Riley Road).
Fiscal Issues and Conditions
The Road Department’s primary sources of revenue are: State Highway Fund revenue (fuel tax, truck weight-
mile tax, and vehicle titling and registration fees) and Federal Forest payments. Additional funding comes from
Transportation System Development Charges, Solid Waste tipping fees, mineral receipts (including federal geo-
thermal lease revenue) and state and federal grants.
For the past two years, the State has significantly overestimated the State Highway Fund revenue disbursement
to counties. The overestimation is likely caused by economic conditions relating to lower than anticipated fuel
sales and improved vehicle efficiency resulting in reduced fuel consumption. With two years of historic data
available since the State fuel tax was fully implemented in January 2011, the Road Department is now able to
make State Highway Fund revenue projections based on historic actuals rather than State revenue models. The
FY 2014 estimate of $10.5 million represents a 1% increase over FY 2013.
Page 154
Deschutes County, OREGON
Direct Services—Road
Management
Represented by IUOE
Confidential Employees
Department Head
Organizational Chart
Staff Summary
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
ROAD DEPARTMENT FTE 62.50 61.50 60.50 60.50 56.50
FY 2014
52.75
Additional significant fiscal issues for FY 2014 include:
It is anticipated County’s Federal Forest Payments, estimated to be $359,000 in FY 2014, will return to the
historic formula based on actual timber harvest versus that supplied through federal legislative acts.
The budget has been prioritized to sustain the existing pavement system asset. The total PMP investment of
$4.1M is approximately $200,000 less than FY 2013, however it will keep the Pavement Condition Index at 80.
With the loss (via attrition) of an additional operator position, the Department has arrived at a critical staff
balancing point believed to be the minimum necessary to staff the primary objectives of operating an efficient
and highly productive pavement maintenance program and providing winter snow/ice response.
With prioritization reflecting the goal to sustain the quality of the existing pavement asset, little revenue is
available for Capital Improvement Projects and major equipment purchases. In addition to these unmet needs,
inflation of maintenance materials occurring at a rate higher than revenue growth, continues to be a mid and
long term concern.
Road Department
Director
1.00 FTE
Fleet & Equipment
Manager
1.00 FTE
Equipment Mechanic
6.00 FTE
County Engineer
1.00 FTE
Traffic Device
Specialist
1.00 FTE
Operations
Manager
1.00 FTE
Administrative
Supervisor
1.00 FTE
Road Maintenance
Supervisor
2.00 FTE
Vegetation Maintenance
Supervisor
1.00 FTE
Equipment
Operator
23.00 FTE
Senior Store Clerk
1.00 FTE
Engineer
Assistant
1.00 FTE
Equipment
Servicer
1.00 FTE
County Surveyor
1.00 FTE
Engineering
Associate
1.00 FTE
Engineering
Assistant III
2.00 FTE
GIS Analyst
1.00 FTE
Senior Engineering
Associate
1.00 FTE
Records Specialist
1.00 FTE
Customer Service
Clerk
1.75 FTE
Accounting Clerk
2.00 FTE
Apps Analyst/
Programmer
1.00 FTE
Page 155
Deschutes County, OREGON
Direct Services—Road
Budget Summary—Road (Fund 325)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 3,419,603 3,417,158 4,719,551 6,014,368 27.4%
Federal Government Payments 2,390,545 2,086,374 443,826 496,270 11.8%
Motor Vehicle Revenue (State) 9,043,509 10,409,094 10,790,043 10,554,500 (2.2%)
Other State Government Payments - 1,351,769 542,290 773,452 42.6%
Local Government Payments 809,788 354,425 395,000 700,000 77.2%
Interfund Payments-Vehicles 72,180 77,560 90,000 90,000 0.0%
Interfund Payments-Surveyor 688,754 673,014 690,000 562,000 (18.6%)
Interfund Payments-Equipment Repairs 250,699 278,684 220,000 220,000 0.0%
Other Revenue 229,436 183,605 118,000 56,200 (52.4%)
Transfer -Solid Waste (610) 291,740 285,773 276,272 282,148 2.1%
Transfer –Transportation SDC (336) 200,000 250,000 250,000 400,000 60.0%
Sales of Assets 216,215 309,049 193,600 270,000 39.5%
Total Resources 18,127,616 20,326,959 19,253,582 20,968,938 8.9%
Interfund Payments-Fuel 515,147 650,454 525,000 550,000 4.8%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 3,797,031 3,567,723 3,567,474 3,442,484 (3.5%)
Benefits 1,774,711 1,776,874 1,797,728 1,943,233 8.1%
Personnel Services 5,571,742 5,344,597 5,365,202 5,385,717 0.4%
Temporary Help 345,351 258,223 325,000 225,000 (30.8%)
Internal Service Fund Charges 536,762 555,402 577,118 569,977 (1.2%)
Equipment & Maintenance Agreements 501,950 486,666 641,100 527,500 (17.7%)
Fuel 938,932 1,037,686 1,100,000 1,100,000 0.0%
Aggregate and Asphalt 3,126,720 2,561,448 3,200,000 3,463,000 8.2%
Preservation and Overlays 1,816,683 3,154,569 2,000,000 2,850,000 42.5%
Vehicles 121,540 143,611 142,000 149,000 4.9%
Road Striping Materials 345,149 537,365 480,000 485,000 1.0%
Herbicide Chemicals 110,764 90,927 125,000 125,000 0.0%
Other Materials and Services 624,727 592,419 687,444 652,982 (5.0%)
Materials and Services 8,647,537 9,583,222 9,438,662 10,306,609 9.2%
Capital Outlay 91,180 75,288 2,037,300 2,882,108 41.5%
Transfer-Road Building & Equipment (330) 400,000 600,000 275,000 450,000 63.6%
Contingency - - 2,137,418 1,944,504 (9.0%)
Total Requirements 14,710,458 15,603,107 19,253,582 20,968,938 8.9%
Utilities & Custodial 178,958 164,908 161,000 159,150 (1.1%)
Page 156
Deschutes County, OREGON
Direct Services—Road
Quantitative Measures
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #1: Provide safe and effective infrastructure that supports local economic opportunities
and livable communities
Department Measure #1: Overall Average Pavement Conditions Index (PCI)
This is a measure of the quality of pavement ranging from 0 (completely failed) to 100 (new surface). A
PCI greater than 70 is considered “good” and optimum efficiency occurs in the low- to mid-80s range.
Department Measure #2: Percentage of roads rated good or better
This measure indicates the number of roads with a PCI of 70 or better. This measure, in concert with
the overall PCI rating, provides metrics by which to measure the quality of the pavement asset and
whether or not improvement, sustainability, or regression is occurring across the entire system.
Department Measure #3 (New Measure): Percentage of system receiving pavement maintenance
This measure indicates the percentage of the road system receiving a pavement maintenance treatment
during the fiscal year. This assists with comparisons of actual maintenance work performed and ideal
maintenance intervals. For example, chip seals are expected to last seven years ,therefore 14% (1/7th)
of the network should be treated annually.
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #4 (New Measure): Maintenance orders as a percentage of total work orders
This measure indicates the percentage of preventive maintenance related work orders as a portion of
the total work orders performed. This provides an indication of the health of the County fleet and the
effectiveness of the Vehicle Maintenance program.
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in delivery of services
County Objective #2: Support and promote Deschutes County Customer Service “Every Time” Standards
Department Measure #5 (New Measure): Ratio of complaint calls as percentage of total call volume
This measure provides an indication of customer service efforts and satisfaction levels of the public.
Performance Management
FY 2011 FY 2014 Target
73.4%* 87.5% or greater
FY 2010
68.6%*
FY 2009
60.1%*
FY 2012
72.0%*
FY 2013
86.4%
FY 2011 FY 2014 Target
80* 80 or greater
FY 2010
76*
FY 2009
73*
FY 2012
78*
FY 2013
80
FY 2011 FY 2014 Target
10.9% 14.0% or greater
FY 2010
11.3%
FY 2009
12.8%
FY 2012
13.6%
FY 2013
11.5%
FY 2011 FY 2014 Target
24% 30% or greater
FY 2010
21%
FY 2009
23%
FY 2012
23%
FY 2013
25%
FY 2014 Target
5% or fewer
Page 157
Direct Services—Road
Deschutes County, OREGON
The Surveyor’s office is responsible for making survey measurements, reviewing subdivision and partition plats,
and for filing survey documents. Maps, subdivision and partition plats, and other land records are filed with the
Surveyor’s office. Maps are checked for compliance with County ordinances and state statutes. Detailed
expenditures for the Surveyor’s office are accounted for in the Road Department (Fund 325). Resources
accumulated in the Surveyor Fund are used to reimburse the Road Department for the actual costs of services.
County Surveyor (Fund 328)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,174 20,804 31,809 31,055 (2.4%)
Plat Inspection Fees 33,575 14,752 17,400 8,800 (49.4%)
Filing and Recording Fees 20,737 24,348 24,200 25,815 6.7%
Other Revenue 318 931 400 - (100.0%)
Total Resources 55,804 60,835 73,809 65,670 (11.0%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interfund Charges-Road (325) 35,000 30,000 40,000 34,000 (15.0%)
Contingency - - 33,809 31,670 (6.3%)
Total Requirements 35,000 30,000 73,809 65,670 (11.0%)
Compliance/Outcome Measure
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #1: Provide safe and effective infrastructure that supports local economic
opportunities and livable communities
Department Measure #6 (New Measure): Pavement Conditions Index (PCI) Sustainability
Ratio
This measure provides a ratio between the pavement preservation investment and the “system
needs” investment required to sustain the PCI at its current level. In FY 2013, the Pavement
Management Program model estimated an average investment of $5.15 million annually in
“system needs” would be necessary to sustain the PCI over a five year period. The preservation
investment for FY 2013 was actually $4.3 million, which is 83.5% sustained. The model estimates
that a change in investment of $250,000 will adjust the PCI by 0.1. The ultimate goal is 100%,
while the annual target is improvement or an upward trajectory.
*- An alternative measurement technique was utilized for measures #1 and #2. Comparison between
measurement techniques should be done with caution.
FY 2013 FY 2014 Target
83.5% 85% or greater
Page 158
Direct Services—Road
Deschutes County, OREGON
Public land corners are the section corner and quarter corner monuments used as the basis for all land surveys
performed in the County. Public land corner preservation work includes research of land records, field
reconnaissance for corner evidence, reestablishment of permanent monuments, establishing GPS coordinates on
corners, and filing of corner reports together with indexing, scanning and filing other historical and
contemporary ancillary survey data and records that can be used to reestablish corners. Surveying
measurements are made where necessary to find or re-establish a corner position. Public land corner
preservation work is performed by the Surveyor’s Office, which is an activity of the Road Department (Fund 325).
Funds accumulated in the Public Land Corner Preservation Fund are used to reimburse the Road Department
for corner preservation services.
Public Land Corner Preservation (Fund 329)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,025,419 798,800 476,252 473,457 (0.6%)
Filing and Recording Fees 418,826 407,379 400,000 466,000 16.5%
Interest Revenue 8,309 6,492 5,000 3,800 (24.0%)
Total Resources 1,452,554 1,212,671 881,252 943,257 7.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interfund Charges—Road (325) 653,754 643,014 650,000 528,000 (18.8%)
Contingency - - 231,252 415,257 79.6%
Total Requirements 653,754 643,014 881,252 943,257 7.0%
Page 159
Deschutes County, OREGON
Direct Services—Road
The Road Department periodically upgrades its facilities and replaces and updates the specialized equipment
used to maintain the County’s road system. The department’s funding and acquisition of capital items related
to fleet, equipment, building and grounds are reported in this fund.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 540,712 770,541 675,311 683,343 1.2%
Interest Revenue 3,586 5,343 4,000 4,000 0.0%
Sale of Assets - 45,000 - - 0.0%
Transfer from Road (325) 400,000 600,000 275,000 450,000 63.6%
Total Resources 944,298 1,420,884 954,311 1,137,343 19.2%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Internal Service Charges 13,507 18,592 14,018 17,315 23.5%
Capital Outlay 160,250 717,932 291,000 460,000 58.1%
Contingency - - 649,293 660,028 1.7%
Total Requirements 173,757 736,524 954,311 1,137,343 19.2%
Road Building and Equipment (Fund 330)
Page 160
Deschutes County, OREGON
Direct Services—Road
Some land developers required to construct road improvements choose instead to make cash payments
directly to the County in lieu of the improvements. These funds are deposited into the Road Improvement
Reserve Fund. Resources in this fund are used by the County for transportation projects.
Road Improvement Reserve (Fund 335)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 12,027 12,109 12,184 12,240 0.5%
Road Improvement Deposits - - 10,000 - (100.0%)
Interest Revenue 82 81 100 50 (50.0%)
Total Resources 12,109 12,190 22,284 12,290 (44.8%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Transfer—Road (325) - - 12,000 1,000 (91.7%)
Reserve for Future Expenditures - - 10,284 11,290 9.8%
Total Requirements - - 22,284 12,290 (44.8%)
Page 161
Direct Services—Road
Deschutes County, OREGON
Deschutes County implemented a countywide Transportation System Development Charge (SDC) in 2008. The
SDC is a one-time fee imposed on new development in unincorporated Deschutes County that is collected at the
time a certificate of occupancy is issued. The amount of the fee is based on the volume of trips generated by the
particular usage and is intended to recover a fair share of the costs of transportation facilities that provide
capacity to serve growth. Expenditures from this fund provide for capital improvements that increase capacity of
the transportation system. Eligible projects are contained in the County’s SDC Project List. Funds are transferred
to the Road Department (Fund 325) for these projects.
Countywide Transportation SDC Impact (Fund 336)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 212,239 311,006 455,790 882,125 93.5%
System Development Charge 291,982 390,349 375,000 325,000 (13.3%)
Interest Revenue 2,018 2,770 2,500 3,000 20.0%
SDC Financing 4,767 - - - 0.0%
Total Resources 511,006 704,125 833,290 1,210,125 45.2%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Transfer to Road (325) 200,000 250,000 250,000 400,000 60.0%
Contingency - - 583,290 810,125 38.9%
Total Requirements 200,000 250,000 833,290 1,210,125 45.2%
Page 162
Direct Services—Road
Deschutes County, OREGON
The County maintains this reserve fund for the accumulation of resources to provide for the replacement and
maintenance of County-owned fleet vehicles. Funds are transferred to the Road Department (Fund 325) for vehicle
replacement and maintenance services.
Vehicle Maintenance and Replacement (Fund 340)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,016,770 1,082,398 976,698 948,201 (2.9%)
Other Revenue 11,738 7,350 8,000 5,800 (27.5%)
Interfund Charges 239,073 - - - 0.0%
Transfer-Juvenile (230) - 50,400 50,400 3,660 (92.7%)
Transfer-Public Health (259) - 36,000 7,200 7,320 1.7%
Transfer-Behavioral Health (275) - 36,000 54,000 54,900 1.7%
Transfer-Community Dev. (295) - - - 29,280 100.0%
Transfer-Adult Parole & Prob. (355) - 28,800 - - 0.0%
Transfer-Building Services (620) - 39,600 39,600 40,260 1.7%
Transfer-Administrative Svcs. (625) - 3,600 3,600 - (100.0%)
Transfer-Risk Management (670) - 7,200 7,200 7,320 1.7%
County General Fund - 14,400 14,400 14,640 1.7%
Sales of Equipment 17,856 15,537 - - 0.0%
Total Resources 1,285,437 1,321,285 1,161,098 1,111,381 (4.3%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interfund Charges—Equipment R&M 72,180 77,560 90,000 90,000 0.0%
Other Materials and Services 2,348 900 900 1,000 11.1%
Materials and Services 74,528 78,460 90,900 91,000 0.1%
Capital Outlay 128,511 195,924 250,000 250,000 0.0%
Reserve for Future Expenditures - - 820,198 770,381 (6.1%)
Total Requirements 203,039 274,384 1,161,098 1,111,381 (4.3%)
Page 163
Deschutes County, OREGON
Direct Services—Natural Resource Protection
Forestry and Natural Resources services are provided by the County Forester
and a variety of contracted agents. Activities include working with
communities to reduce wildland hazard fuels, and fire prevention and educa-
tion through Project Wildfire and the FireFree Programs. The County Forester
provides natural resource advice and counsel to the Board of Commissioners,
County Administrator and County departments. Additionally, the County
Forester provides natural resource information to the public and other agencies
throughout the county.
During emergency service operations, the forester works collaboratively with the Sheriff’s Office and serves as
either agency representative or liaison officer during periods of wildland fire activities. The forester also provides
substantive input to all environmental documents on federal lands and provides information and input to all land
use/conditional use permit applications in Deschutes County.
Natural Resource Protection Revenue Natural Resource Protection Expenses
Natural Resource Protection
Ed Keith, County Forester
Department Overview
Budget Summary
Total Budget $293,813
Budget Change -88.5%
Total Staff 1.00 FTE
Staff Change No Change
Mission Statement
The Deschutes County Natural Resources Department provides:
•Quality customer service (internal and external) on all natural resources, forestry and wildland fire issues.
•Leads efforts with Project Wildfire and associated programs, and provides outstanding interagency and
intergovernmental coordination with other agencies, homeowner associations and the public.
•Provides expert advice to Law Enforcement and other emergency services providers for both wildland fire
and other all hazard responses.
Page 164
Deschutes County, OREGON
Direct Services—Natural Resource Protection
Successes During the Past Year
A new County Forester began work in July 2012, transitioning the program in cooperation with Joe Stutler
the former County Forester.
Utilizing a variety of federal grants, continued to conduct wildland fuels treatment for defensible space. In
2012, over 80,000 cubic yards of defensible space debris was converted to biomass to produce clean electricity.
Three fuel reduction grants were active over the past year to fund fuels reduction projects.
Project Wildfire and Deschutes County were awarded a grant with the Centers For Disease Control
Foundation to participate in their Whole Communities Program. This provided national exposure to the
program and a chance to learn from other disaster preparedness programs throughout the country.
Utilizing federal and state grants, approximately 5,000 acres of private and County-owned lands were treated
for fuels reduction following best management practices.
The FireFree Program continues to expand in Central Oregon with both a spring and fall FireFree effort. This
year Fire Free produced over 27,000 cubic yards of defensible space material in the spring and another 6,200
yards in the fall.
The ongoing dispute with the Federal Emergency Management (FEMA) Pre-Disaster Mitigation Grants
continued through most of the year. It appears a resolution on the past grants may have been reached. The
County is hopeful it will be able to move forward with the grant that has been pending since 2010 allowing
this important work to continue throughout the county.
Significant Issues in the Year Ahead
The priorities for FY 2014 will be a continued focus on Project Wildfire and FireFree Programs, which
emphasize defensible space and private landowner responsibility relating to living with wildland fire in
Central Oregon. Additionally, Deschutes County will stay competitive in the grant application process by
applying for every available grant to both treat fuels and further educational endeavors. One community fire
plan (Sisters) will be updated in FY 2014, as we strive to keep these plans off the shelf and up to date.
Provided we are successful in receiving our third Pre-Disaster Mitigation Grant from FEMA we will be busy
implementing the work under a shortened timeframe. This will be a significant opportunity to continue the
momentum and good work we have achieved with communities throughout the county.
Deschutes County and Project Wildfire continue to be key collaborators with the Deschutes Collaborative
Restoration Project located on public lands between Bend and Sisters. Over a ten year period most of this
landscape will be restored with thinning and fuels treatments. The Deschutes Collaborative is one of only 20
projects in the United States and will generate an additional $10 million to the local economy in funding to the
Forest Service.
Fiscal Issues and Condition
The County Forester and Project Wildfire programs are funded primarily from federal dollars received under
Title III of the Secure Rural Schools and Community Self-Determination Act. Title III dollars will be
exhausted at the end of fiscal year 2014 unless Congress passes another extension as they did in 2012. With
the uncertainties of continued stable funding beyond 2014 the County Forester and Project Wildfire Program
will have to explore alternative funding sources. The pending FEMA grant will fund the "on the ground"
activities for the next two years and there is the potential for other funding through upcoming National Fire
Plan grant awards.
Successes and Challenges
Page 165
Deschutes County, OREGON
Direct Services—Natural Resource Protection
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 75,767 90,151 103,457 69,183 (33.1%)
Benefits 30,655 32,021 32,388 35,148 8.5%
Personnel Services 106,422 122,172 135,845 104,331 (23.2%)
Interfund Charges-Road (325) 73,615 85,171 50,000 1,500 (97.0%)
Internal Service Fund Charges 25,280 15,659 16,891 7,918 (53.1%)
Biomass Stimulus Grants 520,725 167,668 18,000 - (100.0%)
National Fire Plan Sweat Equity Grants 139,406 101,945 150,000 20,000 (86.7%)
FEMA Grants 239,142 - 2,000,000 - (100.0%)
Wildfire Mitigation Grants 126,668 48,994 - - 0.0%
Other Grants 126,950 34,812 15,000 15,000 0.0%
Other Materials & Services 19,172 7,014 6,450 7,700 19.4%
Materials and Services 1,270,958 461,263 2,256,341 52,118 (97.7%)
Contingency - - 172,652 137,364 (20.4%)
Total Requirements 1,377,380 583,435 2,564,838 293,813 (88.5%)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 94,638 94,685 49,346 98,049 98.7%
Federal-FEMA Grants 227,984 - 2,004,705 - (100.0%)
Federal-Biomass Stimulus Grants 563,514 167,668 18,000 - (100.0%)
Federal-National Fire Plan Sweat Equity 150,563 116,946 150,000 20,000 (86.7%)
Federal-Wildfire Mitigation Grants 126,668 48,994 75,987 - (100.0%)
Other Federal Government Payments 172,366 113,212 166,800 25,764 (84.6%)
State Government Payments 20,671 5,742 - - 0.0%
Other Revenue 48 5,294 - - 0.0%
Interfund Grant-Title III (327) 115,612 125,617 100,000 150,000 50.0%
Total Resources 1,472,065 678,159 2,564,838 293,813 (88.5%)
Budget Summary—Natural Resource Protection (Fund 326)
Page 166
Deschutes County, OREGON
Direct Services—Natural Resource Protection
Quantitative Measure
County Goal: Healthy Environment—Assess, protect and enhance the natural resources
County Objective #2: Enhance and protect air, land and water resources
Department Measure #1: Number of acres treated on private and County-owned land
Qualitative Measure
County Goal: Healthy Environment—Assess, protect and enhance the natural resources
County Objective #1: Support sound forest and public land management practices and oversight
Department Measure #2 (New Measure): Maintain or increase public participation in the spring
Fire Free event coordinated by project Wildfire, as measured by yard debris collected
Compliance/Outcome Measures
County Goal: Healthy Environment—Assess, protect and enhance the natural resources
County Objective #1: Support sound forest and public land management practices and oversight
Department Measure #3 (New Measure): Number of outreach opportunities where support is
provided, including external collaborator meetings, field monitoring trips, ETS and EA comments,
or landowner and community assistance contacts
Department Measure #4: All Community Wildfire Protection Plans (CWPPs) are updated within
a five-year timeframe
Performance Management
FY 2010 FY 2011 FY 2013
2,500 acres 10,000 acres 4,034 acres
FY 2012
6,589 acres
FY 2014 Target
2,000 acres
FY 2011 FY 2012 FY 2013 FY 2014 Target
200,000 cubic yards 67,000 cubic yards 52,950 cubic yards 26,500 cubic yards
FY 2014 Target
50
FY 2014 Target
0 CWPPs more than 5 years old
Page 167
Direct Services—Natural Resource Protection
Deschutes County, OREGON
Deschutes County receives revenue established by the Secure Rural Schools and Community Self-
Determination Act of 2000. This federal legislation is also referred to as the safety-net bill. This legislation was
extended in 2007 for one year. A portion is allocated, under Title III of the legislation, for specific county
projects. These projects included the following:
Search, rescue and emergency services on public lands
Community service work camps on public lands
Easement purchases (access or conservation)
Forest-related educational opportunities
Fire prevention and county wildfire planning
Fund matching for Community Forestry programs
In 2008, the bill was re-authorized for an additional four years. Funding was extended an additional year in
2012. However, with the re-authorization, the activities which may be funded under Title III of the legislation
were changed. Under this version of the legislation projects may include the following:
Community wildfire plans
Firewise Community planning, including fire prevention and education
Search and Rescue and reimbursement for wildland fire services.
Title III project expenditures for the first extension (2007) and the latest Title III legislation (2008) were
allocated to the County Forester, Project Wildfire and the Deschutes County Sheriff Department, which
provides Search and Rescue services on public lands.
Federal Forest Title III (Fund 327)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 577,575 395,699 219,220 170,011 (22.4%)
Federal Government Payments 245,641 145,233 - - 0.0%
Other Revenue 3,965 2,785 1,000 500 (50.0%)
Total Resources 827,181 543,717 220,220 170,511 (22.6%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Grants 431,482 305,910 220,000 170,511 (22.5%)
Contingency - - 220 - (100.0%)
Total Requirements 431,482 305,910 220,220 170,511 (22.6%)
Page 168
Direct Services—Solid Waste
Deschutes County, OREGON
The Department of Solid Waste manages the solid waste system in
Deschutes County. This includes landfill disposal operations, rural
transfer operations, recycling services, regulation of franchise collection
services, code enforcement, system financing, and administration. The
primary function is to manage the total system for efficiency, cost control,
and conformance to regulatory requirements.
Solid Waste Revenue Solid Waste Expenses
Department Overview
Budget Summary
Total Budget $7,580,431
Budget Change +4.4%
Total Staff 21.00 FTE
Staff Change No Change
Timm Schimke, Director
Solid Waste
Mission Statement
Provide environmentally sound and cost-effective solid waste management services that are in
compliance with all laws and regulations to the citizens of Deschutes County
Page 169
Deschutes County, OREGON
Successes in the Past Year
Approximately 127,000 tons of rock was excavated at Knott Landfill and processed into a variety of
aggregate products. The excavation will eventually become a future cell for accepting waste at the landfill
to provide disposal capacity in the future. This was a joint project with the Road Department who
obtained a large portion of the aggregate produced for their needs at a very attractive cost. The City of
Bend Public Works Department also participated for a small amount of aggregate.
Traffic at the Southwest Transfer Station has increased to the point that the current access and egress on
Highway 97 has become dangerous. A construction project which added a left turn land as well as
acceleration and deceleration lanes to Highway 97 at the entrance to the transfer station was completed,
rectifying a dangerous situation.
Department of Environmental Quality permit requirements for the closed Demolition Landfill require a
ground water assessment to ensure the landfill is not impacting the groundwater at the site. This involves
the construction of three ground water monitoring wells and characterization of the subsurface conditions
beneath the landfill. The wells have been installed and we will need to conduct a number of water
sampling events over time to make the determination, but no problems have been detected at this time
Significant Issues in the Year Ahead
The Department continues to pursue a beneficial use for landfill gas generated at Knott Landfill. The
relatively small size of the landfill and the arid climate in Deschutes County result in gas production in
quantities too low for a conventional project. We are considering new technologies and approaches to gas
production that if successful, could provide gas management system that is more environmentally sound,
as well as a source of revenue for the County.
Wildfire fuel reduction efforts (Fire Free) are producing increasing amounts of woody brush and yard
debris while markets for this material are declining. High volumes as well as the woody nature of this
material are overwhelming our composting program and will likely result in increased use of the landfill
for this material and a significant impact to the life of the landfill as a result. The Department will explore
alternative uses and new technologies in order to continue to divert this material from the landfill.
Fiscal Issues and Conditions
After five continuous years of decreasing waste flows and subsequent revenues, waste flows in 2012 were
three per cent higher than 2011. While this is a small increase, it is has been a fairly stable trend throughout
the year and has reduced the immediate need for any rate adjustment in this budget.
Successes and Challenges
Direct Services—Solid Waste
Page 170
Deschutes County, OREGON
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
SOLID WASTE FTE 25.00 25.00 21.00 21.00 21.00
FY 2014
21.00
Staff Summary
Organizational Chart
Management
Represented by IUOE
Department Head
Department Functions
Director of
Solid Waste
1.00 FTE
Operations
Manager
1.00 FTE
KNOTT
TRANSFER
STATION
Administrative
Analyst
1.00 FTE
Accounting Clerk
1.00 FTE
RURAL
TRANSFER
STATIONS
KNOTT LANDFILL
Landfill Engineering
Technician
1.00 FTE
Equipment
Operator
3.00 FTE
Equipment
Operator
2.00 FTE
Site Attendant
5.00 FTE
Site Attendant
4.00 FTE
Operations
Assistant
2.00 FTE
Direct Services—Solid Waste
Page 171
Deschutes County, OREGON
Budget Summary — Solid Waste (Fund 610)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 318,001 1,141,691 700,513 825,655 17.9%
Franchise Fees 209,430 209,954 200,000 200,000 0.0%
Commercial Disposal Fees 859,359 871,580 860,000 954,100 10.9%
Private Disposal Fees 1,321,254 1,319,273 1,314,000 1,309,350 (0.4%)
Franchise Disposal Fees 3,891,476 3,881,491 4,000,000 4,095,525 2.4%
Other Revenue 213,217 235,580 183,301 195,801 6.8%
Bond Issuance and Premium - 5,192,943 - - 0.0%
Total Resources 6,812,737 12,852,511 7,257,814 7,580,431 4.4%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 1,068,353 1,038,023 1,127,932 1,157,870 2.7%
Benefits 558,435 567,373 605,389 710,254 17.3%
Personnel Services 1,626,788 1,605,396 1,733,321 1,868,124 7.8%
Professional Services 293,794 515,797 304,718 357,484 17.3%
Internal Service Fund Charges 192,128 190,367 198,206 225,318 13.7%
Equipment & Maintenance Agreements 171,589 211,327 236,800 260,200 9.9%
Grounds & Site Maintenance 260,134 233,206 357,500 477,500 33.6%
Trash Transfer Haul 490,895 504,991 535,000 545,000 1.9%
Recycling Education & Marketing 163,201 80,506 137,240 176,000 28.2%
Fees and Permits 162,222 154,809 176,000 176,000 0.0%
Fuel 163,349 186,178 190,000 200,000 5.3%
Other Materials and Services 350,412 333,598 356,649 384,991 7.9%
Materials and Services 2,653,410 2,913,661 2,989,313 3,311,993 10.8%
Debt Service 970,066 5,992,804 946,713 930,157 (1.7%)
Capital Outlay 129,042 173,407 83,000 55,000 (33.7%)
Transfer-SW Reserves (611-614) - 1,074,000 630,000 545,000 (13.5%)
Transfer –Road (325) 291,740 285,773 276,272 282,148 2.1%
Contingency - - 599,195 588,009 (1.9%)
Total Requirements 5,671,046 12,045,041 7,257,814 7,580,431 4.4%
Recycling Transfer Haul 87,140 86,072 95,000 95,000 0.0%
Mulch Grinding 103,849 122,899 125,000 150,000 20.0%
Special Waste Hauling 180,002 195,744 192,000 168,000 (12.5%)
Temporary Help 34,969 98,166 85,200 96,500 13.3%
Direct Services—Solid Waste
Page 172
Direct Services—Solid Waste
Deschutes County, OREGON
Performance Management
Quantitative Measure
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #1: Provide safe and effective infrastructure that supports local economic
opportunities and livable communities
Department Measure #1 (New Measure): Pounds of household and small business hazardous
waste collected outside of Bend
Qualitative Measure
County Goal: Healthy Environment—Assess, protect and enhance the natural resources
County Objective #2: Enhance and protect air, land and water resources
Department Measure #2 (New Measure): Average score received on customer satisfaction
surveys
Compliance/Outcome Measures
County Goal: Economic Vitality—Promote policies and actions that stimulate economic development
County Objective #1: Provide safe and effective infrastructure that supports local economic
opportunities and livable communities
Department Measure #3 (New Measure): Economic savings to local community due to
implementation of local service
Department Measure #4: Number of Department of Environmental Quality permit violations
FY 2010 FY 2011 FY 2014 Target
No Violations No Violations No Violations
FY 2012
No Violations
FY 2013
No Violations
Page 173
Deschutes County, OREGON
Landfill closure construction is budgeted in the Landfill Closure Reserve Fund. Construction includes
installation of a landfill cap, storm water management systems, and landfill gas management infrastructure.
Closure is performed incrementally as portions of the landfill reach capacity. There are a total of four closure
increments expected - Areas A, B, C, and D. Tip fee revenues received from waste disposed at the landfill
provide the funds required for landfill closure. Area A was closed in 2011. The next closure is expected in eight
to ten years.
Solid Waste Landfill Closure (Fund 611)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,589,371 959,258 911,158 512,547 (43.7%)
Interest Revenue 10,067 6,888 5,000 2,000 (60.0%)
Loan Repayment-HS of Redmond (129) 200,000 62,586 - - 0.0%
Loan Repayment-County General Fund - - - 100,000 100.0%
Transfer-Solid Waste (610) - - - 30,000 100.0%
Total Resources 1,799,438 1,028,731 916,158 644,547 (29.6%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Environmental Services - - 130,000 55,000 (57.7%)
Loans Made 52,210 55,000 45,000 - (100.0%)
Other Materials and Services 62,927 - 1,000 12,300 1130.0%
Materials and Services 115,137 55,000 176,000 67,300 (61.8%)
Capital Outlay 725,043 - 400,000 100 (100.0%)
Contingency - - 340,158 577,147 69.7%
Total Requirements 840,180 55,000 916,158 644,547 (29.6%)
Direct Services—Solid Waste
Page 174
Direct Services—Solid Waste
Deschutes County, OREGON
State regulations require performance of environmental monitoring and other maintenance on the landfill for
up to 30 years after the landfill no longer accepts waste. The Post-Closure Reserve Fund is intended to provide
the funds needed for this post-closure care. Expenditures from this fund will not occur until Knott Landfill
reaches capacity which is estimated to be in the year 2029. The intent is to have sufficient revenues in this
fund at that time to meet the post-closure requirements for the landfill through the post-closure period.
Solid Waste Landfill Post-Closure (Fund 612)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 2,406,237 111,103 512,203 515,507 0.6%
Interest Revenue 4,866 1,604 3,000 2,500 (16.7%)
Transfer from Solid Waste (610) - 400,000 - - 0.0%
Total Resources 2,411,103 512,707 515,203 518,007 0.5%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services - - 1,000 1,000 0.0%
Transfer-SW Capital Projects (613) 2,300,000 - - - 0.0%
Reserve for Future Expenditures - - 514,203 517,007 0.5%
Total Requirements 2,300,000 - 515,203 518,007 0.5%
Page 175
Direct Services—Solid Waste
Deschutes County, OREGON
Large construction projects are budgeted in the Capital Reserve Fund. These projects are primarily landfill
cell construction. Cell construction entails excavation of an area scheduled to accept waste (typically eight
to ten acres in size) and installation of liners and other environmental protection infrastructure that meets
regulatory standards. A typical landfill cell will provide three to five years of disposal capacity. Tip fee
revenues received from waste disposed at the landfill provide the funds required for capital improvements.
Cell 5 was completed in 2011.
Solid Waste Capital Projects (Fund 613)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,080,619 1,026,826 1,279,463 475,401 (62.8%)
Interest Revenue 9,481 8,620 5,000 5,000 0.0%
Transfer from Solid Waste (610) - 424,000 630,000 315,000 (50.0%)
Transfer-Landfill Post-Closure (612) 2,300,000 - - - 0.0%
Transfer-Environmental Remediation (615) - 75,213 - - 0.0%
Sale of Equipment & Material 195,500 - - - 0.0%
Total Resources 3,585,600 1,534,659 1,914,463 795,401 (58.5%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Engineering Services 69,831 46,410 78,000 10,000 (87.2%)
Internal Service Fund Charges 8,638 4,176 5,624 2,421 (57.0%)
Other Materials and Services 30,482 - 7,000 - 0.0%
Materials and Services 108,951 50,586 90,624 12,421 (86.3%)
Capital Outlay 2,449,823 15,000 1,620,000 175,000 (89.2%)
Contingency - - 223,839 607,980 171.6%
Total Requirements 2,558,774 65,586 1,914,463 795,401 (58.5%)
Page 176
Deschutes County, OREGON
The purchase of large, heavy equipment used in the landfill and transfer stations is budgeted in the
Equipment Reserve Fund. Equipment, including loaders, dozers, scrapers, and landfill compactors, is used to
excavate landfill cells, place, process, compact and cover waste accepted at the landfill. Replacement of a
small loader is included in this budget. Tip fee revenues received from waste disposed at the landfill provide
the funds required for heavy equipment purchases.
Solid Waste Equipment Reserve (Fund 614)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 755,465 749,862 101,429 150,461 48.3%
Interest Revenue 5,106 2,580 2,000 1,000 (50.0%)
Transfer-Solid Waste (610) - 250,000 - 200,000 100.0%
Sale of Assets - 46,000 - - 0.0%
Total Resources 760,571 1,048,442 103,429 351,461 239.8%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Internal Service Fund Charges 10,709 13,352 5 3,092 61740%
Capital Outlay - 885,324 100 200,000 199900%
Reserve for Future Expenditures - - 103,324 148,369 43.6%
Total Requirements 10,709 898,676 103,429 351,461 239.8%
Direct Services—Solid Waste
Page 177
Direct Services
Deschutes County, OREGON
This page intentionally left blank.
Page 178
Deschutes County Health Services Department
Public Health (Fund 259)
Behavioral Health (Fund 275)
Regional Early Learning Hub (Fund 220/370)
Substance Abuse Prevention (Fund 220/393)
HealthyStart (Fund 260)
Public Health Reserve (Fund 261)
Oregon Health Plan-Mental Health Services (Fund 270)
Acute Care Services (Fund 276)
Oregon Health Plan-Alcohol and Drug Services (Fund 280)
Health Services
Health Services
Deschutes County, OREGON Page 179
Deschutes County, OREGON
Health Services—Health Services
Deschutes County Health Services was formed in 2009 when the County
consolidated the Public Health and Mental Health Departments. In 2010
Environmental Health was added. In FY 2014, the remaining staff at the
Children & Families Commission will join Health Services as Substance
Abuse Prevention is merged with our Community Health Program. The
merged staff will also begin to develop an “Early Learning Hub,” linking
health and education efforts for high risk children and families in our
region.
The Department offers public health and behavioral health services at
more than 30 locations in Deschutes County including public schools,
health clinics in Bend, La Pine, Redmond and Sisters, six school-based
health centers, the KIDS Center, area hospitals, care facilities and homes.
We expect to integrate services with Mosaic Medical and La Pine
Community Health Clinic at several locations. Services are also provided
through mobile outreach activities. The Department continues to certify
additional behavioral health providers and to increase its investment in
contracted services through those organizations. The Business and Support
Services units provide key operational assistance to all Health Services
programs in the areas of operations, finance and performance
management.
Public Health
Health Services has a primary responsibility to help address the basic health and wellness of Deschutes County
residents. Public Health assesses, preserves, promotes and protects the health of the entire community. Direct
services include immunizations, family planning, prenatal care and school-based health centers, as well as
nutrition and health services to young children and their mothers through WIC. Other services include disease
monitoring and control, disaster preparedness, tobacco prevention, health education and the monitoring of
community health. Patient visits are projected to total more than 36,000 in FY 2013. This number is expected to
continue in FY 2014. Public Health consists of five major programs: Community Health, Substance Abuse
Prevention, Reproductive Health, Maternal Child Health and WIC.
Department Overview
Public Health
Total Budget $9,959,790
Budget Change +1.3%
Total Staff 67.15 FTE
Staff Change -5.05 FTE
Scott Johnson, Director
Health Services
Mission Statement
To promote and protect the health and safety of our community
The Triple Aim: Better health, better care, less cost
Behavioral Health
Total Budget $22,666,903
Budget Change +11.2%
Total Staff 145.35 FTE
Staff Change +9.10 FTE
Page 180
Health Services—Health Services
Deschutes County, OREGON
Behavioral Health
Behavioral Health helps County residents facing serious mental health and addiction issues. Staff and contract-
ed agencies also help people with developmental disabilities and their families. Priority populations include
Oregon Health Plan members, uninsured County residents with nowhere else to turn and people in crisis, who
are often in unstable situations or are a danger to themselves or others. The Department also coordinates
services for County residents in care at the State Hospital or served through other agencies, facilities or
treatment homes. These services alleviate community problems, assist people in need, promote client health and
recovery and prevent more costly care and interventions. Behavioral Health is expecting to help more than 4,500
County residents in FY 2013; with the continuing impact of the economy and the increase in OHP members,
more people will be served in FY 2014. Behavioral Health consists of four major program areas: Child and
Family, Adult Treatment, Crisis Services and Developmental Disabilities.
Public Health Revenue Public Health Expenses
Behavioral Health Revenue Behavioral Health Expenses
Page 181
Deschutes County, OREGON
Health Services—Health Services
Successes and Challenges
Successes in the Past Year
Health Reform:
Deschutes County helped develop the Central Oregon Health Council (COHC) and the Wellness & Education
Board of Central Oregon (WEB-CO) to improve the region’s health. WEB-CO adds efficiencies by coordinating
the shared health and education work of Crook, Deschutes and Jefferson counties.
Increased the capacity and benefit of the Department’s Performance Management Team in support of
compliance as well as system and program improvements in our quality and benefits to the community.
Improved care by increasing the service hours for community health worker positions through three peer
support specialists. Further expansion of health workers is planned in FY 14.
Provided staffing and leadership to the region’s 2012 Health Assessment project in 2012. Joined other health
groups in investing in a new regional Healthier Central Oregon web site.
Completed a regional Health Impact Assessment. Analyzed the current transit system in Central Oregon and
evaluated how a coordinated and more efficient system would affect community health.
Received recognition by the Robert Wood Johnson Foundation for the Immunization Data Initiative, a quality
improvement project. Our project was one of the first 50 in the national Public Health Quality Improvement
Exchange, informing public health professionals of worthy quality improvement initiatives.
With Crook and Jefferson counties, supporting the development of the region’s Early Learning Hub to improve
outcomes for at-risk young children in the region (prenatal to six years of age).
Population Health:
As the County’s public health agency, contributed to Deschutes County’s rank as the 5th best of 33 Oregon
counties in health factors, 7th best in health outcomes and 2nd best in healthy behaviors.
Contributed to the expansion of Worksite Wellness efforts in Central Oregon. A regional team has developed a
local toolkit to help small to medium-sized businesses support employee wellness programs.
In 2012, the Environmental Health Program inspected more than 2,700 public facilities in our communities,
helping protect our food and water supply. Environmental Health continues to educate our community about
protecting against preventable foodborne and waterborne diseases.
In 2012, the Immunization Program received a $69,000 grant to provide vaccine education and outreach to
increase adult vaccine coverage in our County. Promoted health care worker vaccination at four clinics and a
hospital. One clinic report: employee flu vaccination rate increased from 68% in 2011-12 to 90% this year.
Expanded mental health, chemical dependency and public health services in response to a growing OHP
population and safety net service need.
Continued to expand Living Well, an educational program helping residents successfully manage their chronic
conditions, reducing health costs and increasing quality of life.
Assisted Deschutes County in implementing a 100% Tobacco Free Facilities and Grounds Policy and worked
with a local real estate firm to institute a smoke-free policy on 17 commercial campuses.
Reproductive Health was recognized for the highest percentage of clients age 25 tested for Chlamydia in
Oregon. The clinic has the largest percentage of clients to receive Long Acting Reversible Contraceptives.
Reproductive Health was the first clinic on the West Coast to increase access to Gardasil (HPV) vaccine
through partnering with the Merck Vaccine Patient Assistance Program (MVPAP).
Page 182
Deschutes County, OREGON
Health Services—Health Services
The Substance Abuse Prevention Program trained 25 community members on the Question, Persuade, Refer
suicide prevention program. Trainers are now skilled in training the public on suicide warning signs.
With the County Suicide Prevention Task Force, the Prevention Program conducted a needs assessment to
support a comprehensive action plan for suicide prevention in Deschutes County.
Presented “Disaster Preparedness for Community Responders” to 75 members of the County’s Public Health
Reserve Corps in 2012. The Corps includes volunteers ready to assist should a disaster strike.
During the September Pole Creek Fire, Public Health provided health advisories to the town of Sisters and
maintained close communication with Sisters School District, local officials and first responders.
The Communicable Disease team implemented a public health emergency response on the 2012-13 influenza
crisis, providing up-to-date information and education to clinicians and the general public.
Children’s Services:
Awarded a transformation grant from Central Oregon Health Council to improve the region’s Maternal
Child Health System, adding public health nurses to improve care for high-risk families.
With Crook and Jefferson counties, co-sponsoring the evidence-based Nurse Family Partnership Program for
high risk first-birth families in Central Oregon.
WIC received an Oregon Health Authority grant for a conference supporting efforts of our local hospital to
earn a Baby Friendly status, including the creation of a community breastfeeding support group.
Strengthened the County’s system of six integrated School-Based Health Centers in Bend, La Pine,
Redmond (2), Sisters and Gilchrist. A new Sisters center is under construction to open in FY 14.
Sustained the five-year LAUNCH program, enrolling 100+ at-risk children and families to prevent abuse
and strengthen families. Also offering Parent-Child Interactive Therapy at five community sites.
Children’s wrap-around team offered intensive community services to high-need children with serious
emotional disorders. Reduced hospitalizations and placements in psychiatric residential treatment.
With WEB-CO, continuing to develop ¡Cuídate! as a regional adolescent skill building and sexuality
education program for Latino youth.
Delivered 219 Reproductive Health presentations to more than 5,700 students at all high schools in
Deschutes County, four middle schools, three private schools and other community agencies and colleges.
Delivered My Future My Choice program to 1,836 sixth grade students through the coordination of 152 high
school volunteers. MFMC is a ten-lesson curriculum delivered to all middle schools in Deschutes County.
Sustained the Early Assessment & Support Alliance (EASA) program. This multi-disciplinary team helps
teens and young adults experiencing psychosis for the first time.
CaCoon program participated in an Adolescent Transitions grant helping special needs youth transition to
adult medical care and assistance programs. The tool will also be used at health and school-based centers.
The Substance Abuse Prevention Program assisted the Bend Area Substance Abuse Prevention Coalition in
developing an action plan to focus on the prevention of marijuana use by Bend area youth.
With the Shared Future Coalition, developed and began implementing a strategic plan to prevent high risk
drinking among local youth ages 18 to 25.
Coordinated professional development for 27 teachers, counselors and administrators in Sisters, Redmond
and Bend-La Pine School Districts related to suicide, bullying and substance abuse prevention.
Page 183
Deschutes County, OREGON
Adult Services:
Continued integration of health and behavioral health services to improve client health and care with shared
projects with Mosaic Medical in Bend and Redmond and with La Pine Community Health Clinic.
Achieved fidelity in our Assertive Community Treatment program, expanded staff capacity and improved 24/7
behavioral health service for people with serious mental disorders, preventing hospitalizations.
Reduced costs and improved care by helping people return to our communities from the State Hospital by
sponsoring the Adult Mental Health Initiative and offering community-based services and support.
Successfully used the added residential options for people with mental illness developed in FY 2012 (48 more
units or slots), improving health and care coordination as a critical component of health reform.
Implemented our Sexual Assault Nurse Examiner 24/7 services as a partnership with St. Charles, Sexual
Assault Response Team and Domestic Violence Council. Provided 15 exams for victims of sexual assault.
The Communicable Disease team provided HIV and Hepatitis C testing, counseling, referral and vaccine for
residents who are incarcerated, homeless or alcohol and drug dependent and lack other care access.
The Lynch School Based Health Center has partnered with Mosaic Medical to expand services to adults; the
demand for services in Redmond has increased greatly.
Agency Development:
Completed the County’s first comprehensive Health Services Strategic Plan for 2012-15 and helped develop
the region’s first Health Improvement Report, both projects required for national accreditation.
In partnership with Crook County and WEB-CO, applied for national Public Health Accreditation, the first
Oregon counties to apply. Documentation will be supplied to the Accreditation Board in July 2013.
Developmental Disabilities Program achieved full state compliance through a review by the State Office of
Developmental Disabilities Services. Achieved a 94% accuracy rate in case management documentation.
The Behavioral Health Division was found to be in compliance with State standards and was awarded a
three-year renewal certification through a review by the Oregon Addictions & Mental Health Division.
Hired a Behavioral Health Deputy Director and expanded our scope and leadership role of our Performance
Management team, including the role of the Department’s Compliance Officer.
Greater emphasis and continued improvements in the Department’s billing systems and processes.
In June 2012, Public Health went live with OCHIN EpicCare Electronic Health Records, including an
electronic interface for lab processing with St Charles Medical Center, electronic prescription processing
with local pharmacies and an ability to share medical records with partnering agencies.
In November 2012, Behavioral Health went live with Pro-Filer Electronic Health Records to enhance the
medical record, improve data collection and management, improve Medicaid compliance monitoring and
address requirements associated with the Federal Meaningful Use Act.
Rebuilt the HIV Prevention Program through the recruitment of eight volunteers. The team offers daily
needle exchange clinic hours and HIV and Hepatitis C testing to high risk community members.
Health Services—Health Services
Page 184
Health Services—Health Services
Deschutes County, OREGON
Challenges in the Year Ahead
The business of health is changing and so too are the roles of County government, the programs we offer and
the resources and skill sets that are required to be effective and responsive to community needs. Here are
eight challenges we expect to address in the coming year.
Health Reform: PacificSource Community Solutions began as our regional coordinated care organization
(CCO) in August 2012. Changes in contracts, payment methods, data requirements, compliance, workforce
development and the delivery system are anticipated in 2013-15. Additional actions by the Oregon
Legislature, including development of a regional Early Learning Council Hub, will impact the Department.
Population Health: an Essential Role of Public Health: The primary focus of the CCO is a growing
Medicaid population (35,000 +) while sound public health work also focuses on population health and safety
net services. It is critical that the medical community, public health interests and the CCO work together to
help our entire regional population of 200,000. Sustainability of safety net services is also critical.
Enrollment Increases with Medicaid Expansion & Cover Oregon: Many uninsured members of our
County will receive a covered health benefit beginning in January 2014 and will be seeking services, adding
stress to a health system with limited capacity. This includes an estimated 12,000 new Oregon Health Plan
members and many other County residents eligible to join Cover Oregon, our State’s new health exchange.
Network Development: Health Services will be working with the Central Oregon Health Council, the CCO
and other health groups in the region to expand our network of services for a larger client base with health
insurance. This will required shared planning for new and better services and likely changes in what
Deschutes County government offers and at what locations.
Access and Engagement: Sustainability of school-based health centers will help assure access for a growing,
insured population. Health Services is required to assure people with a medical necessity receive timely access
to behavioral health services. Access to a timely assessment and several appointments early in treatment
reduces no shows and improves outcomes. A new Access Team in the FY 14 budget will support these goals.
Medicaid Compliance and Improvements: The Department continues to institute new systems and
processes to assure compliance with Medicaid rules. The budget is structured to support electronic health
records, quality improvement and compliance support, and sufficient clinical supervision. Some repayments
associated with Medicaid requirements are anticipated. The needed funds are reserved.
A Focus on Data and Outcomes: At all levels of government, contracts are likely to be modified to shift
payments toward health services that can demonstrate better client health and better care. Investments will
be made in services that reduce health costs long term. These considerations will impact our workforce
development, documentation and data analysis efforts in FY 14.
Technology: Continued investment in electronic health record and data systems as well as the needed staff
resources are planned in FY 14. Given the complexity of services offered and the lack of a unified system in
Oregon, the Department will continue to support and interact with multiple data systems in this next year.
Fiscal Issues and Conditions
The two largest sources of revenue for Public Health are the State of Oregon (40.5%) and Deschutes County
(27.8%). County general funds are expected to increase by $320,000, while state funding overall is projected to
decrease by $245,000. Behavioral Health also relies primarily on State of Oregon (37.4%) and Deschutes
County funds (7.1%), including County general funds (7.1%). County general funds are expected to remain
level, while state funding is estimated pending the decision of the 2013 Oregon Legislature. State funding
includes Federal resources, particularly from the Federal Medicaid Program. The County general fund will
allow for critically needed health care to be offered to uninsured and underinsured County residents. These
funds also support preventive care by improving the health of citizens and avoiding more costly and damaging
health conditions that tax other County and State services. Public safety is also enhanced as we promote health
and quality of life while fostering conditions for economic development.
Page 185
Deschutes County, OREGON
Health Services—Health Services
Organizational Chart
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL HEALTH SERVICES FTE 164.73 168.48 193.50 211.40 216.05
Behavioral Health FTE (Fund 275) 101.18 103.28 114.15 129.55 136.25
Public Health FTE (Fund259) 55.77 57.32 70.76 73.64 72.20
HealthyStart FTE (Fund 260) 1.28 1.38 1.59 1.11 0.60
FY 2014
67.15
145.35
0.60
218.60
Early Learning Hub FTE (Fund 220/370) 6.50 6.50 7.00 7.00 7.00 3.00
Alcohol & Other Drug Prev (Fund 220/393) 0.00 0.00 0.00 0.00 0.00 2.50
Staff Summary
Department Head
Confidential Employees
Partial Contracted Services
Departmental Categories
Departmental Programs
Formerly Children & Families Commission
Health Services Director
1.00 FTE
Administrative
Supervisor
1.00 FTE
PUBLIC HEALTH
BEHAVIORAL
HEALTH
Community Health
14.05 FTE
Access Services
7.00 FTE
Finance
11.10 FTE
Reproductive
Health
7.90 FTE
Maternal Child
Health
12.75 FTE
Women, Infants &
Children (WIC)
9.50 FTE
Adult
48,75 FTE
Developmental
Disabilities Staff
13.60 FTE
Secretary
1.00 FTE
Deputy Director
1.00 FTE
Operations
18.50 FTE
SUPPORT
SERVICES
DEVELOPMENTAL
DISABILITIES
EARLY LEARNING
COUNCIL
Child & Family
40.65 FTE
Alcohol & Other
Drug Prevention
2.50 FTE
MEDICAL TEAM
Regional ELC Staff
2.00 FTE
Performance
Management
5.50 FTE
Program Manager
1.00 FTE
Program Manager
1.00 FTE
Crisis Services
8.30 FTE
Program Manager
1.00 FTE
Program Manager
1.00 FTE
Program Manager
1.00 FTE
Program Manager
1.00 FTE
Operations
Manager
1.00 FTE
Business Manager
0.50 FTE
Program Manager
1.00 FTE
Clinical Program
Supervisor
1.00 FTE
Page 186
Deschutes County, OREGON
Health Services—Health Services
Budget Summary — Public Health (Fund 259)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,615,306 1,702,128 1,336,051 1,385,592 3.7%
Federal Government Payments 147 814 201,000 89,000 (55.7%)
Family Planning (State) 504,126 521,744 550,000 550,000 0.0%
OMAP (State) 628,876 602,733 627,588 612,400 (2.4%)
Other State Government Payments 3,072,588 2,966,285 3,089,050 2,859,416 (7.4%)
Local Government Payments 131,770 87,146 48,000 - (100%)
Patient Fees 243,080 280,061 296,300 303,600 2.5%
Environmental Health Fees 716,866 754,617 710,300 744,750 4.9%
Vital Records Fees 138,150 138,275 141,000 141,000 0.0%
Interfund Charges 129,457 197,970 159,429 181,226 13.7%
Other Revenue 132,019 122,365 136,126 141,915 4.3%
Transfer—Reserve Fund (261) 67,123 30,000 60,136 33,000 (45.1%)
County General Fund 2,385,577 2,382,865 2,414,457 2,766,575 14.6%
Total Resources 9,765,471 9,856,908 9,873,247 9,959,790 0.9%
Contract Payments 386 69,905 103,810 151,316 45.8%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 3,985,237 4,163,030 4,402,030 4,261,093 (3.2%)
Benefits 1,793,483 1,938,447 2,052,675 2,218,589 8.1%
Personnel Services 5,778,720 6,101,477 6,454,705 6,479,682 0.4%
Other Professional & Technical Services 298,040 184,303 87,132 115,866 33.0%
Internal Service Fund Charges 531,235 561,105 615,784 647,768 5.2%
Grants 244,407 208,769 218,950 199,700 (8.8%)
Program Expenses - 14,158 63,835 103,039 61.4%
Medications, Drugs and Vaccines 311,058 299,826 380,600 301,000 (20.9%)
Other Materials and Services 559,311 426,495 532,333 405,108 (23.9%)
Materials and Services 2,129,190 2,048,445 2,185,639 2,070,058 (5.3%)
Capital Outlay 5,432 93,788 65,000 100 (99.8%)
Transfer-Project Development (140) 150,000 250,000 150,000 150,000 0.0%
Transfers-Vehicle R&M (340) - 36,000 7,200 7,320 1.7%
Contingency - - 1,010,703 1,252,630 23.9%
Total Requirements 8,063,342 8,529,710 9,873,247 9,959,790 0.9%
Child & Family Contracts 12,200 224,788 202,030 205,707 1.8%
Equipment & Maintenance Agreements 172,939 129,001 84,975 91,870 9.1%
Page 187
Deschutes County, OREGON
Budget Summary — Behavioral Health (Fund 275)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 2,651,262 3,108,163 3,320,968 3,461,651 4.2%
Licenses & Permits 148,791 150,277 166,545 147,200 (11.6%)
Federal Government Payments 324,082 268,784 316,099 277,849 (12.1%)
State Government Payments 7,405,897 8,411,338 8,468,405 8,466,583 0.0%
Local Government Payments 88,440 87,200 69,000 - (100.0%)
Charges for Services 124,222 211,466 88,482 158,082 78.7%
Administrative Fees 4,240,972 4,390,059 5,292,527 8,318,643 57.2%
Interfund Payments-Crime Prevention 127,000 127,000 127,000 127,000 0.0%
Other Revenue 74,271 56,936 43,500 39,000 (10.3%)
Transfer-OHP-MH(270) 668,252 387,473 524,039 - (100.0%)
Transfer-Acute Care Svc (276) 365,657 252,515 264,631 293,593 10.9%
Transfer-OHP-CDO (280) 100,000 396,077 484,494 - (100.0%)
County General Fund 1,316,158 1,263,515 1,307,787 1,377,302 5.3%
Total Resources 17,635,004 19,110,804 20,473,477 22,666,903 10.7%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 6,103,926 6,402,618 7,712,314 8,441,640 9.5%
Benefits 2,870,600 3,163,741 3,848,388 4,654,157 20.9%
Personnel Services 8,974,526 9,566,359 11,560,702 13,095,797 13.3%
Management Consulting - - 105,000 109,000 3.8%
Internal Service Charges 952,406 972,332 1,176,378 1,307,411 11.1%
Program Expenses 1,407,451 2,084,820 2,242,152 2,226,337 (0.7%)
Grants 606,788 759,929 834,465 876,816 5.1%
Intergovernmental-Lane County HHS 461,901 402,428 401,000 384,719 (4.1%)
Other Materials and Services 604,389 470,182 490,153 508,268 3.7%
Materials and Services 5,163,813 5,975,457 6,602,955 6,828,913 3.4%
Capital Outlay 238,501 169,892 50,100 10,000 (80.0%)
Transfers—Project Development (140) 150,000 250,000 150,000 150,000 0.0%
Transfers-Vehicle R& M(340) - 36,000 54,000 54,900 1.7%
Contingency - - 2,055,720 2,527,293 22.9%
Total Requirements 14,526,840 15,997,709 20,473,477 22,666,903 10.7%
Therapists & Contracted Treatment 998,014 1,119,625 1,253,007 1,302,012 3.9%
Equipment & Maintenance Agreements 132,864 166,141 100,800 114,350 13.4%
Health Services—Health Services
Page 188
Health Services—Health Services
Deschutes County, OREGON
Performance Management
OVERVIEW ACCESS (Quantitative)
Our value and accountability as a public
agency and our pursuit of excellence must be
viewed objectively. This requires a continuous
emphasis on data measurement and analysis.
Are we effective and productive in improving
health and care as well as in reducing health
care costs? In FY 2014, we will investigate five
priority areas. Each will be based on an index
of multiple measures. These five domains are
listed in this chart. A draft list of measures to
be included in each index follows.
Goal:
100% of
target
ACCESS:
Are people able to get the help
they need when they need it?
Q1 Q2 Q3 Q4
UTILIZATION (Quantitative) SATISFACTION (Qualitative)
Goal
100% of
target
UTILIZATION:
Within our resources, do we help
as many people as possible
through high quality and cost
effective services?
Q1 Q2 Q3 Q4
Goal:
100% of
target
SATISFACTION:
Do people who receive our services
report that their experience met or
exceeded their expectations?
Q1 Q2 Q3 Q4
OUTCOMES (Compliance/Outcomes) SYSTEM PERFORMANCE
(Compliance/Outcome)
Goal
100% of
target
OUTCOMES:
Do our programs meet the
intended results for a high
performing organization?
Q1 Q2 Q3 Q4
Goal:
100% of
target
SYSTEM PERFORMANCE:
Do we operate in a way that meets
standards for excellence, best
practice, compliance and
efficiency?
Q1 Q2 Q3 Q4
Page 189
Deschutes County, OREGON
Access Measures (Quantitative)
1. Behavioral Health Oregon Health Plan clients seen within state timelines
a. Crisis—phone within 15 minutes
b. Emergent—see within 24 hours
c. Urgent—see within 48 hours
2. Individual seeking walk-in access to behavioral health services receiving a same day assessment
3. Women in need receiving reproductive health service based on our service capacity (annual baseline
of 6,000 appointments).
4. Living Well/Tomando Control available class slots filled.
5. Communicable disease cases responded to within state guidelines of 10 days.
6. Public health office visit appointments where individual appeared at scheduled appointment time
(i.e., did not no-show or late cancel).
7. Behavioral health appointment no shows (Target 10% or less).
8. Behavioral health appointment clinician initiated cancellations (Target 3% or less).
Utilization Measures (Quantitative)
1. Targeted caseload capacities met in our early childhood programs. WIC and Nurse Family Partnership.
2. Licensed facilities inspected by Environmental Health consistent with State of Oregon requirements.
3. Participants enrolled in Living Well who attend at least one of six sessions.
4. Supported Housing apartment days occupied at Emma’s Place, Horizon House, Barbara’s Place and
Gateway (95% target).
5. Available public health office visit slots filled at STD/Family Planning clinics or School-Based Health
Centers.
6. Clients receiving Developmental Disabilities case management supports who have a documented
progress note in their file dated within the past 90 days (90% target).
7. Average length of stay for enrolled behavioral health clients.
Satisfaction Measures (Qualitative)
1. Clients expressing satisfaction with services received (beginning with School-Based Health Centers;
other programs to be added later).
2. Developmental Disabilities Intake Satisfaction Surveys with a score at or above 18/20 (90% target).
Health Services—Health Services
Page 190
Health Services—Health Services
Deschutes County, OREGON
Outcome Measures (Compliance/Outcome)
1. Reproductive Health clients screened for Intimate Partner Violence (80% target).
2. Newly enrolled Nurse Family Partnership clients screened for domestic violence within three months of
enrollment.
3. WIC mothers initiating breastfeeding.
4. Parent-Child Interaction Therapy families with at least a 25% reduction in negative behaviors
at end of service.
5. Developmental Disabilities clients engaged in crisis services no more than one time in 12 months (90%
target, 12-month rolling).
6. Living Well participants completing the program—4 of 6 sessions (70% target).
7. Behavioral Health ACT clients served in the community without a state psychiatric hospital admission
(95% target).
8. Youth in the EASA service requiring psychiatric hospital admissions (Target 25% or less).
9. Youth under 18 in the Wrap Around service requiring psychiatric hospital admissions (Target 1.5% or
less target).
10. Nurse Family Partnership births delivered at full term (12-month rolling).
11. Behavioral Health clients enrolled in Supported Employment who are employed in competitive
employment (35% target).
12. Individuals discharged from a psychiatric hospital receive an outpatient behavioral health visit within
seven days of discharge (90% target; 70% State benchmark).
13. Individuals discharged from residential treatment programs with successful placement and transition
to lower level of care (75% target).
14. Early learning provider work plans and contracts that meet or exceed 85% of their performance outcomes.
System Performance Measures (Compliance/Outcome)
1. Supervisor positions with a supervisor-to-staff ratio meeting department goal of 1:7-10.
2. Claims paid for services rendered in public health.
3. School Based Health Center adolescents who receive a risk assessment (12-month rolling).
4. Child & Family Behavioral Health “Family Engagement” (Parents/guardians, family members engaged
in treatment services).
5. Pediatric School Based Health Center clients with a well-child exam within 12 months if seen more
than three times in calendar year (12 month rolling rate).
6. Meaningful Use Objectives met by all Eligible Providers (to qualify for State ARRA incentive payments)
Page 191
Deschutes County, OREGON
Health Services—Health Services
Community Health Program
Community Health administers a broad spectrum of services, including health education and promotion,
outreach, advocacy and community-level prevention. Programming includes Emergency Preparedness,
Communicable Disease Surveillance, Immunization Coordination, HIV and Hepatitis C Prevention,
Ryan White Case Management, Healthy Communities Coordination, Chronic Disease Education,
Tobacco Prevention and Control, and Environmental Health (including licensed facility inspection).
Through comprehensive programming, Community Health works to create changes in Deschutes County which
have the potential long term to make it the healthiest county in Oregon.
The Emergency Preparedness Program works with community partners to plan for an effective response in
the event of a public health emergency, whether environmental, disease or bioterrorism. The Preparedness
Program continues to develop the Medical Reserve Corps, which recruits and trains volunteers from the
community to assist when disaster strikes. Timely monitoring of communicable diseases ensures that
potentially infected individuals receive the treatment they need and prevents further spread of illness
throughout the community. Creating public awareness of how people can protect themselves from disease
reduces the risk of outbreaks now and in the future.
Vaccination rates continue to rise as access to shots, coordination with providers and consumer awareness are
improved by the Immunization Program. HIV prevention, education, testing and counseling, access to clean
needles and case management prevent HIV infections in our County while assisting those living with HIV /
AIDS. The Healthy Communities Program strives to create healthy environments and systems that provide all
residents the opportunity to make healthy choices for themselves and their families. People with chronic
conditions learn daily living skills through Living Well workshops. The Tobacco Program works to create
tobacco-free public settings by advocating for policy at the state and local level. Program expansion is always
sought to fill in areas where health metrics are unfavorable, where health promotion is lacking and where
access to information and care is a concern.
Environmental Health provides plan reviews, consultations and inspections of regulated public facilities. The
team is highly productive, conducting 2,970 Public Health inspections in 2011 alone including restaurants,
pools, water systems, school cafeterias, temporary restaurants, child care centers and tourist facilities. The
program also regulates public water systems to provide safe drinking water and works with other Health
Services staff on a variety of epidemiologic programs and issues. The program’s transition from Community
Development to Health Services is clearly a success story as the public is better served by Environmental
Health working closely with Public Health nurses and educators. Food and waterborne disease outbreaks can be
reduced in severity given increased communication and collaboration with disease surveillance. There are
opportunities to expand program capacity to increase public health protection.
Environmental Health will continue efforts to improve inspection standards and efficiency of temporary
restaurant inspections by supporting appropriate legislative solutions. The program also offers an excellent
website through which licensed facility operators can renew and apply for licenses on-line, research
environmental health issues and obtain food handler cards. Environmental Health will be implementing the
newly adopted Oregon Health Authority Food Code on July 1, 2012. Also, in March, 2012, House Bill 2868
created a streamlined Temporary Restaurant program that will improve efficiency in administering and
inspecting over 750 food booths this coming year.
Page 192
Community Health: Organizational Chart
Community Health: Budget Summary
Deschutes County, OREGON
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 1,886,650 1,958,494 1,961,352 1,472,237 (24.9%)
Materials and Services 513,369 443,346 468,626 514,436 9.8%
Transfers Out 33,210 113,732 58,626 59,032 0.7%
Intradepartmental Transfer - - - 543,958 100.0%
Contingency - - 2,733 23,377 755.4%
Total Requirements 2,433,229 2,515,572 2,491,337 2,613,040 3.6%
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 52,832 163,497 94,598 19,843 (79.0%)
State Government Payments 859,955 623,472 760,148 708,611 (6.8%)
Charges for Services 824,276 873,591 1,003,810 1,045,000 4.1%
Transfers In 498,671 641,564 698,640 808,371 15.7%
Other Revenue 109,784 103,805 113,038 31,215 (72.4%)
Total Resources 2,398,518 2,420,979 2,670,234 2,613,040 (2.1%)
Local Governments 53,000 15,050 - - 0.0%
Management
Confidential Employee
Represented by AFSCME
Health Services—Health Services
Program Manager
0.90 FTE
Environmental
Health Supervisor
1.00 FTE
Environmental
Health Specialist II
2.00 FTE
Clinical Program
Supervisor
1.00 FTE
Health Educator II
3.05 FTE
Senior Secretary
1.00 FTE
Environmental
Health Specialist III
2.00 FTE
Administrative
Secretary
1.00 FTE
Environmental
Health Specialist I
1.00 FTE
Public Health
Nurse II
0.80 FTE
Health Educator II
1.30 FTE
Page 193
Health Services—Health Services
Reproductive Health Program
Family Planning (Reproductive Health): This program is a core public health program that helps
community members achieve optimal physical, mental and social well-being through partnerships, prevention
and access to quality, affordable health care. The program serves low-income, uninsured clients who do not
have access to these services. In 2012, 98.5% of clients had incomes below 250% of the poverty level, and 72% of
clients had no insurance and no OHP coverage. For many clients, County family planning clinics also serve as
an entry point into primary and preventive health care. Providing these services improves lifelong health for
the community by enabling people to time their pregnancies, making it more likely that they can complete their
education, have a better chance for employment, achieve economic security, obtain prenatal care and live
healthy and productive lives. Children born of wanted and welcomed pregnancies are more likely to be
breastfed as infants and to have higher cognitive test scores compared to children born as the result of an
unintended pregnancy. Their families are often better able to support their growth and development; they are
less likely to become teen parents and are five times less likely to be poor. Last year, among new clients, 562
unintended pregnancies were averted, including 198 teen pregnancies. For every unintended birth prevented,
estimated savings in prenatal, labor and delivery and infant health care costs is $7,500.
Sexual Assault Nurse Examiner Program: This program is part of a coordinated community response to
provide sexual assault exams. Two of the staff nurses are certified as Sexual Assault Nurse Examiners (SANE
Nurses). The staff works very closely with St. Charles Health System and the Sexual Assault Response Team
to provide 24/7 coverage for these exams. So far in FY 13 we have performed 12 SANE exams at DCHS.
Sexually Transmitted Infection (STI) Program: This program works to intervene in the spread of STIs/
HIV and to reduce the complications from these diseases. In 2012, staff completed follow-up and case
investigation on 654 reportable STI cases, which is a 25% increase over the previous year. Along with positive
case follow-up, STI/HIV testing and treatment are provided at all clinic sites. Most of the clients served are
uninsured and below 250% of the poverty level. Due to a lack of funding, services have been limited to clients
at highest risk of having an STI or HIV—clients with symptoms of an infection, contacts of a positive STI/HIV,
clients under age 25, men who have sex with men, and IV drug users.
Outreach Education: Deschutes County’s health educators have helped all school districts in Deschutes
County adopt and implement sexual health curriculum, putting them in compliance with Oregon law. In
Deschutes County, Bend-La Pine, Redmond and Sisters School Districts have updated school policies that align
with Oregon’s comprehensive sexual health law. In addition, these school districts have reviewed, selected,
adopted and been trained on sexual health curriculum that meets the requirements of the law and their school
policies for 6th, 7th, 8th grades and high school. These school districts are among the first in the state to have
total alignment and fidelity with regard to the sexual health law. During the 2011-2012 school year, sexual
health presentations were delivered to 5,703 youth and young adults. These presentations are designed to
complement adopted sexual health curriculum already being delivered in the schools and focus on the topics of
birth control, sexually transmitted infections, healthy relationships and communication. Presentations are also
delivered at Juvenile Detention, COCC, OSU, after-school programs and at-risk facilities throughout the
county. Over the past five years, health educators have built strong relationships and a level of trust
surrounding these presentations and are well known in the community as a resource for educators to access
sexual health information. The technical assistance provided to school districts surrounding sexual health and
alignment with the state law and Oregon Administrative Rule has allowed our health educators to be called
upon to offer experience and input at a state level regarding this topic.
Deschutes County, OREGON Page 194
“The SPOT” Facebook page, launched in June 2011, has allowed our reproductive health services to be more
widely known throughout our community. We also have a way for the public to ask questions at
askthespot@deschutes.org where they can request information and get a confidential response in return. As a
result of the success of our Facebook page, we have been asked to provide technical assistance on the creation of
similar pages by other counties in our state.
My Future My Choice (MFMC) Program: This program is an abstinence-based, medically accurate, age
appropriate sexual health and life skills program for 6th and 7th grade students. The curriculum is delivered in
every public middle school and two private schools in our county. During the 2011-12 school year, 1,836 6th and
7th grade students received all ten lessons of MFMC. More than 150 high school students volunteered almost
4,400 hours of their time to teach six of the ten lessons to the middle school students.
¡Cuídate!: Deschutes, Crook and Jefferson Counties are in year two of their first tri-county public health grant.
This five-year grant is federally funded through the Personal Responsibility & Education Program (PREP). In
Oregon, the funds are being used to deliver a research-based comprehensive sexual health curriculum called
¡Cuídate!. The curriculum focuses on Latino youth ages 13-18 years of age. This focus was chosen in Oregon
because, while the overall teen pregnancy rates are decreasing and are among the lowest in the nation, Latino
teen pregnancy rates in Oregon are higher than the national average. Year two work in Central Oregon is
starting to see a solid foundation being built to deliver this curriculum focusing solely on supporting Latino youth.
We are creating many relationships with schools in all three counties surrounding this effort.
Reproductive Health: Organizational Chart
Deschutes County, OREGON
Health Services—Health Services
Management
Represented by AFSCME
Public Health
Program Manager
0.10 FTE
Public Health
Nurse II
2.10 FTE
Medical Assistant
1.00 FTE
Public Health
Nurse III
1.00 FTE
Health Educator II
0.90 FTE
Nurse Practitioner
1.80 FTE
Clinical Program
Supervisor
1.00 FTE
Health Educator I
1.10 FTE
Page 195
Reproductive Health: Budget Summary
Deschutes County, OREGON Health Services—Health Services
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 96,284 147,782 87,792 18,799 (78.6%)
State Government Payments 985,024 1,140,199 1,122,428 1,082,715 (3.5%)
Charges for Services 111,756 132,907 79,000 79,000 0.0%
Other Revenue 7,462 6,890 11,088 1,500 (86.5%)
Transfers In 908,847 558,700 595,666 681,243 14.4%
Total Resources 2,109,373 1,986,478 1,895,974 1,863,257 (1.7%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 1,299,924 1,201,880 1,265,587 853,856 (32.5%)
Materials and Services 636,842 543,336 510,292 547,081 7.2%
Transfers to Other Funds 55,350 65,359 41,047 40,872 (0.4%)
Intradepartmental Transfer - - - 421,449 100.0%
Contingency - - 5,143 - (100.0%)
Total Requirements 1,992,116 1,815,118 1,822,069 1,863,257 2.3%
Page 196
Deschutes County, OREGON
Health Services—Health Services
Regional Early Learning Hub (Fund 220/370)
Oregon Transforming Early Learning Service Delivery: New Oregon laws are eliminating the Children
and Families Commissions and establishing Early Learning Hubs (EL Hub), bringing about extraordinary
change and opportunity in Central Oregon. The overarching goals for these changes are to ensure children
enter kindergarten ready for school, children are raised in stable and attached families, and early learning
services are integrated and aligned. The EL Hubs will be certified and accountable to the state Early Learning
Council, will function as steering organizations and will not directly deliver services. Each EL Hub will guide
and align education, health, early learning and development programs, and social services, as well as a
multitude of other community assets, to improve outcomes for at-risk children ages 0-6 years old.
Central Oregon Early Learning Hub: The state Early Learning Council plans to certify qualified
organizations through an application process. The first certifications may occur as early as July 2013. The
Wellness and Education Board of Central Oregon (WEB-CO) will be this region’s applicant for the EL Hub on
behalf of Deschutes, Crook and Jefferson counties. WEB-CO will also assume the governance and oversight
roles for our EL Hub. Deschutes County will help provide staff to the design and application process.
Creating an effective and successful EL Hub for the region will require innovative thinking and an investment
of capacity and resources, especially during the developmental stages. The proposed policy framework for the
EL Hub will include the following:
1. A regional EL Hub aligned with and governed by WEB-CO with support of Children and Families
Commission staff.
2. Health and education reform efforts will be complementary. Early child development, particularly for
families with significant poverty, social or health barriers necessitates the coordination of health and
education knowledge, expertise, services and resources. Every effort will be made to support and encourage
collaboration between the health and education sectors of our community.
3. Citizen involvement in the development of new regional system. Proposed formation of a new, consolidated
community board to assure a citizen perspective in our regional endeavors.
4. Deschutes County investment in early learning and community health. This policy framework will
necessitate continued investment of County General Funds for the foreseeable future.
Immediate and Long-Term Implementation of the Early Learning Hub: The development of an infra-
structure to fulfill the required roles and responsibilities of the hub will likely occur in stages over two to three
years. Staff with the former Deschutes Children and Families Commission will help support this development
through County General Fund investment. Staff will be re-organized around the infrastructure development
and the long-term duties required of the regional Early Learning Hub. The duties to be supported and
accomplished through tri-county partnership:
1. Conduct service/system assessments to increase efficiency, reduce duplication and decrease burden on
families. Identify existing resources and gaps and coordinate cross-sector strategies.
2. Map and coordinate funding and resource allocation to maximize efficiency and effectiveness.
3. Integrate and coordinate outcome-based service delivery and funding streams across five sectors: K-12
education, health, social/human services, early education and pre-kindergarten (including early
intervention), community and business engagement.
4. Contract and collaborate with providers for services targeted to high-risk children and families.
5. Report kindergarten readiness and developmental milestone outcomes from prenatal through kindergarten
for children in their service area.
Page 197
Continuation of Essential Programs: During the transition into the Early Learning Hubs, every effort is
being made to ensure there is no a gap in services for children and families in Deschutes County. Programs
currently funded through the local Children and Families Commission include:
1. Mary’s Place: Since 2003, the Children and Families Commission has received a federal grant for Mary’s
Place, a supervised visit and safe exchange program to provide safety for victims of interpersonal violence
and for supervised visits between children and their non-custodial parents. Children and Families
Commission subcontracts with Saving Grace to operate Mary’s Place. Since opening the doors in 2006,
Mary’s Place has served 616 parents with 467 children, providing nearly 9,000 supervised visits and safe
exchanges.
2. Project to Enhance Victim Safety and Offender Accountability: The primary goals for this project are
to enhance victim safety and hold batterers accountable by implementing the use of the Lethality
Assessment Program (LAP) and by increasing supervision of high-risk offenders. LAP is a research-based
assessment tool now used by law enforcement officers and health care providers to screen and connect high-
risk domestic violence victims with needed services. Since September 2010, law enforcement officers
conducted over 450 screens and connected over 300 victims at high-risk of lethality to the LAP hotline.
Nearly 150 victims received advocacy and support. The Parole & Probation officer monitors an ongoing
caseload of around 30 high-risk domestic violence offenders.
3. MountainStar Family Relief Nursery: MountainStar is a family-focused program that keeps babies and
toddlers safe from child abuse and neglect. MountainStar provides therapeutic classes, respite care and
behavioral health services, as well as diapers, food boxes, used clothing and household equipment. In 2012,
MountainStar served 126 children and their families and provided for the basic needs of over 400 families.
Relief nurseries have documented a 68% drop in the rate of child abuse and neglect within 6 months of
starting services.
4. Healthy Families of the High Desert: Healthy Families of the High Desert is Deschutes County’s Oregon
Healthy Start Program. It is a voluntary home visiting program that assists families in giving their newborn
children a healthy start in life. The program targets first birth families with identified risk factors for child
abuse and neglect and offers weekly intensive home visits. In 2012, Healthy Families of the High Desert
served 173 families. The incidence of child abuse for children not in Healthy Start is almost two and a half
times greater than for Healthy Start children.
Health Services—Health Services
Deschutes County, OREGON Page 198
Regional Early Learning Hub: Organizational Chart
Regional Early Learning Hub: Budget Summary (Fund 220/370)
Health Services—Health Services
Deschutes County, OREGON
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 516,133 454,821 411,286 312,210 (24.1%)
Federal Government Payments 121,889 - 575,987 320,561 (44.3%)
State Government Payments 183,581 210,381 687,869 209,014 (69.6%)
Fines - - 79,485 75,034 (5.6%)
Other Revenue 16,015 13,213 9,000 3,000 (66.7%)
Transfer-CFC (220) 179,597 248,157 223,131 - (100.0%)
County General Fund 309,333 272,960 275,984 368,089 33.4%
Total Resources 1,326,549 1,199,531 2,262,742 1,287,908 (43.1%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 369,014 402,739 443,973 236,110 (46.8%)
Benefits 175,025 187,441 203,501 109,785 (46.0%)
Personnel Services 544,038 590,180 647,474 345,988 (46.6%)
Internal Service Fund Charges 77,337 69,954 80,905 75,798 (6.3%)
Grants 125,497 41,886 1,180,404 675,593 (42.8%)
Other Materials and Services 124,856 86,469 63,380 50,000 (21.1%)
Materials and Services 327,690 198,309 1,324,689 801,391 (39.5%)
Capital Outlay - - 100 - (100.0%)
Contingency - - 290,479 140,529 (51.6%)
Total Requirements 871,728 788,489 2,262,742 1,287,908 (43.1%)
Management
Represented by AFSCME
Regional Manager
1.00 FTE
Program Developmental
Specialist
2.00 FTE
Page 199
Deschutes County, OREGON Health Services—Health Services
Substance Abuse Prevention (Fund 220/393)
The Substance Abuse Prevention Program seeks to reduce and prevent substance use and abuse and related
risk behaviors such as suicide, bullying and problem gambling. Focused primarily on school aged youth and
young adults ages 18-25 years, the program seeks to address the environments within which the population
lives, works, studies and plays. The Strategic Prevention Framework (SPF) used to guide this work is a
comprehensive, community-based approach which aims to ensure that programs and strategies used produce
results. Core areas of work for FY 14 are described below:
Strategic Prevention Framework (SPF) Technical Assistance: The SPF process uses data driven
decision making with a public health approach. The goals are to reduce per capita health care costs, improve
health by targeting the upstream causes of ill health and build prevention capacity and infrastructure.
The SPF uses a five-step process known to promote youth development, reduce risk-taking behaviors, build
assets and resilience, and prevent problem behaviors across the life span:
1. Assess prevention needs based on data.
2. Build capacity (e.g., financial and organizational) by engaging
stakeholders to address identified needs.
3. Develop a comprehensive strategic plan that includes the community’s
vision and priorities.
4. Implement effective community prevention programs, policies and
practices.
5. Evaluate the work.
Coalition Support: Prevention work requires a community approach in order to make effective and lasting
change. All personnel working in the program are Certified Prevention Specialists and provide professional
expertise to encourage and support coalitions. Currently providing technical assistance and participation in the
following area coalitions and subject areas:
Bend Area Substance Abuse Prevention Coalition, focused on Bend area youth;
Deschutes County Suicide Prevention, focused on suicide prevention for Deschutes County;
Shared Future Coalition, focused on high risk drinking prevention for 18-25 year olds;
Think Again Parents (TAPS) Coalition of Redmond, focused on preventing and reducing alcohol use
among youth; and
TAPS Coalition of South County, focused on preventing and reducing alcohol and marijuana use among
youth.
School Health Initiative: This initiative is a partnership between Deschutes County and the three local
school districts (Bend-La Pine, Redmond and Sisters). The initiative seeks to provide resources, technical
assistance and professional development to K-12 teachers, counselors and administrators with a focus on health
(from instruction in the classroom to administrative guidance). These efforts help school districts comply with
the laws surrounding alcohol and other drug prevention education.
The primary goals of the initiative are: 1) professional development, 2) efficiency as defined by streamlined
classroom time, improved consistency of the student experience and improved educational experience for
students and teachers, 3) access to resources, and 4) maintain and/or adopt healthy student behaviors to last a
lifetime.
Page 200
Substance Abuse Prevention: Organizational Chart
*Program Manager in funded out of Public Health (259)
Substance Abuse Prevention: Budget Summary (Fund 220/393)
* Personnel Service expenses for this program were previously charged to Fund 370.
Deschutes County, OREGON
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries* - - - 147,183 100.0%
Benefits* - - - 80,678 100.0%
Personnel Services - - - 227,861 100.0%
Program Expenses 34,401 14,041 194,930 98,029 (49.7%)
Grants 32,974 9,076 53,857 193,715 259.7%
Other Materials and Services 50,847 32,643 - - 0.0%
Materials and Services 118,222 55,760 248,787 291,744 17.3%
Contingency - - 1,664 25,514 1433.3%
Total Requirements 118,222 55,760 250,451 545,119 117.7%
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 83,435 79,187 100,708 63,494 (37.0%)
Federal Government Payments - - 50,000 131,250 162.5%
Interfund Payments-Behavioral Health (275) 179,850 320,874 320,874 350,375 9.2%
Transfer-CFC (220) (65,876) (188,297) (223,131) - (100.0%)
Other Revenue - 75 2,000 - (100.0%)
Total Resources 197,409 211,839 250,451 545,119 117.7%
Management
Represented by AFSCME
Health Services—Health Services
Program Manager*
1.00 FTE
Health Educator II
1.00 FTE
Prevention Coordinator
1.00 FTE
Health Educator I
0.50 FTE
Page 201
Maternal Child Health Program
This program includes four services: School-Based Health Centers, Linking Actions for Unmet Needs in
Children’s Health (LAUNCH), Nurse Family Partnership (replacing Maternity Case Management and
BabiesFirst!), and CaCoon.
School Based Health Centers (SBHC): From inception in 2004 to February 2012, the five School-Based
Health Centers in Deschutes County (La Pine, Sisters, Redmond (2) and Bend) have had 10,504 visits. The
mission of each center is to provide access to behavioral health and medical care for students and to return
kids to the classroom quickly. All five centers are certified by the State of Oregon. The expansion of the
Healthy Kids coverage for Oregon children created better access to healthcare for kids, but the SBHC model
continues to provide an important means of reaching at-risk students with preventive guidance and population
based supports. For example training has been provided for school and center staff in suicide prevention,
healthy dating relationships, and safe sports participation. The SBHCs also work with school nurses to target
families who struggle with getting their child to needed health care. The Sisters SBHC received a $500,000
federal grant to build a new County health facility scheduled to open in FY 2014. This site has a plan to
partner with Advantage Dental to provide screening and services to youth and adults at the SBHC. Deschutes
County Health Services also supports and provides services at the Gilchrist SBHC in Klamath County.
LAUNCH: Deschutes County Health Services received this five-year federal grant in 2009 to help children
from birth to age eight at risk of child abuse or neglect. School-Based Health Centers in Bend, Redmond and
La Pine are used as hubs for developmental assessments, medical care, behavioral health care and care
coordination by a Family Access Network advocate. Community child-serving agencies refer families to the
centers. LAUNCH continues to offer Parent Child Interactive Therapy, child and family counseling, and
parenting classes. This year the LAUNCH program targeted maternal mood disorders and worked with a
community task force to increase provider knowledge through trainings and to expand the provider network.
A community media campaign brought further public awareness. This coming year, the LAUNCH media
campaign will focus on reduction of the burden of dental disease in our community.
Nurse Family Partnership (NFP): This maternal and early childhood community health care program is
evidence-based and focuses on first-time mothers. The NFP program is delivered by registered nurses who are
perceived as trusted and competent professionals, fostering a powerful bond between nurse and mother. The
goals are to improve pregnancy outcomes by helping women engage in good preventive practices, including
regular prenatal care, improved diets and reduced substance abuse. In addition, the child’s health and
development are improved by helping parents provide responsible and competent care. The economic self-
sufficiency of the family is improved by helping parents develop a vision for their own future, plan future
pregnancies, continue their education and find work. The NFP project is a tri-county partnership with
Deschutes providing administration and supervision of a team of five nurses serving 138 families (75 in
Deschutes). Deschutes County has a current caseload of 77 with over 100 referrals for service waiting for staff
capacity. A new grant from the Central Oregon Health Council and WEB-CO will allow expansion to 25 more
families by adding a bilingual public health nurse to serve the tri-county region.
CaCoon: CaCoon (Care Coordination Network) provides care coordination to families with children who have
special health care needs or medical conditions. Examples of medical conditions include cleft palate, Down’s
syndrome or requiring a liver transplant. These families often require intensive in-home services of a public
health nurse when the infant is first taken home, then less frequently as the family learns to care for the
infant and access specialty care. Such care may include clinics at Oregon Health Sciences University or
Deschutes County, OREGON
Health Services—Health Services
Page 202
surgery for heart conditions. The CaCoon nurse can see an enrolled child until age 21. During 2011, Deschutes
County participated in a state/local project to increase CaCoon services to adolescents transitioning into adult
medical care. This project, CaCoon 4 Youth (C4Y), has been very successful in improving partnerships with
medical providers, school nurses and special education teachers to support families experiencing a challenging
transition period. Currently, we have four youth enrolled in C4Y. The C4Y grant was extended this year and
next. CaCoon staff are using their Partners in Parenting (PIPE) training to mentor parents in healthy
attachment and parenting. The WEB-CO funded Maternal Child System initiative will fund another 1.0 FTE
for CaCoon.
Maternal Child Health: Organizational Chart
Deschutes County, OREGON
Management
Confidential Employees
Represented by AFSCME
On Call Employees
Health Services—Health Services
Public Health Nurse
Program Manager
0.95 FTE
Clinical Program
Supervisor
0.60 FTE
Administrative
Secretary
1.00 FTE
Public Health
Nurse II (2)
(On Call)
Nurse Practitioner
2.25 FTE
Nurse Practitioner
(4)
(On Call)
Medical Office
Assistant
1.00 FTE
Health Educator II
1.00 FTE
Medical Office
Assistant (4)
(On Call)
Supervisor - SBHC
1.00 FTE
Public Health
Nurse II
1.00 FTE
Clinical Program
Supervisor
1.00 FTE
Public Health
Nurse II
0.50 FTE
Public Health
Nurse II
1.90 FTE
Nurse Practitioner
1.00 FTE
Public Health
Nurse II
(On Call)
Health Educator I
0.50 FTE
Page 203
Maternal Child Health: Budget Summary
Deschutes County, OREGON
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 58,113 182,453 82,205 23,089 (71.9%)
State Government Payments 1,673,029 1,562,822 1,649,498 1,514,150 (8.2%)
Local Government Payments 58,005 62,096 48,000 - (100.0%)
Charges for Services 24,300 98,085 27,600 178,866 548.1%
Other Revenue 30 1,500 - - 0.0%
Interfund Payments 102,457 182,914 158,629 180,426 13.7%
Transfers In 638,453 748,152 739,071 855,358 15.7%
Total Resources 2,554,387 2,838,022 2,705,003 2,751,889 1.7%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 1,541,289 1,871,588 2,015,736 1,675,500 (16.9%)
Materials and Services 757,425 702,208 608,709 688,464 13.1%
Capital Outlay 5,432 - - - 0.0%
Transfers to Other Funds 20,910 36,862 18,641 19,293 3.5%
Intradepartmental Transfers - - - 339,380 100.0%
Contingency - - 61,875 29,252 (52.7%)
Total Requirements 2,325,056 2,636,121 2,704,961 2,751,886 (1.7%)
Health Services—Health Services
Page 204
Health Services—Health Services
Special Supplement Nutrition Program for
Women, Infants & Children (WIC)
WIC is a nutrition education and referral program that provides supplemental food vouchers to families. The
program’s goal is to promote optimal health for pregnant, breastfeeding and postpartum women, infants and
children up to age five. To qualify for this program, a household must be at no more than 185% of the federal
poverty level. Individuals who can prove current participation in the Oregon Health Plan, Temporary
Assistance to Needy Families, the Food Stamp Program or the Food Distribution Program on Indian
Reservations are automatically eligible for the WIC program.
Clinic services are available in Bend (five days per week), Redmond (four days per week), La Pine (one day per
week) and Sisters (two days per month). The program currently schedules approximately 16,800 appointments
per year which include enrollments, follow-ups, breastfeeding education and counseling for high-risk clients
provided by a registered dietitian, as well as classes. The classes provide education on infant and child feeding,
prenatal nutrition and exercise, breastfeeding, family health, and other hands-on learning activities and
discussion. Classes are open to the community.
To better serve the Deschutes County residents outside Bend, Redmond and La Pine, WIC has begun offering
services to about 70 families in Sisters at the School Based Health Center, with further growth expected. This
addition will help WIC maintain its caseload goal of approximately 4,345 families in Deschutes County, a
priority for the upcoming year. The goal is to serve all eligible families in Deschutes County. Nationally, the
WIC caseload has been in a slight decline in the past year.
Another priority is to increase the duration of breastfeeding in our WIC population. In a 2007 review of
approximately 400 individual studies nationally, the U.S. Department of Health and Human Services strongly
supported evidence showing that breastfeeding reduced the risk of obesity, type 1 and type 2 diabetes mellitus,
and other health conditions. The American Academy of Pediatrics recommends that infants be exclusively
breastfed for the first six months of life. Currently, 94% of all mothers in Deschutes County on WIC start out
breastfeeding their infants. By six months, this number drops significantly. The reasons range from early
return to work to a lack of education on how a breastfed baby’s growth differs from a formula-fed baby. Our
goal is to increase the six-month duration rate so we have implemented a breastfeeding Peer Counselor
program, funded through a state grant, to assist mothers in making the decision to breastfeed and supporting
them to continue (ideally to one year of age) as long as they desire.
Deschutes County, OREGON Page 205
Deschutes County, OREGON
Health Services—Health Services
WIC: Organizational Chart
WIC: Budget Summary
Management
Represented by AFSCME
On Call Employees
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 909,873 968,399 922,343 626,886 (32.0%)
Materials and Services 134,154 158,938 172,352 199,729 15.9%
Interdepartmental Transfers - - - 322,830 100.0%
Transfers to Other Funds 9,840 61,749 33,040 32,937 (0.3%)
Total Requirements 1,053,867 1,189,086 1,127,735 1,182,382 4.8%
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 38,059 112,956 42,763 11,441 (73.2%)
State Government Payments 687,582 680,485 701,453 716,340 2.1%
Local Government Payments 1,926 - - - 0.0%
Transfers In 359,251 430,481 427,616 454,601 6.3%
Total Resources 1,086,818 1,223,922 1,171,832 1,182,382 0.9%
Program Manager
0.05 FTE
WIC Supervisor/
Coordinator
1.00 FTE
WIC Certifier
4.00 FTE
Medical Office
Assistant
3.80 FTE
Nutritionist
1.70 FTE
HOURLY &
ON-CALL
Peer Counselor
(On Call)
Medical Office
Assistant (2)
(On Call)
Page 206
Health Services—Health Services
Deschutes County, OREGON
Access & Crisis Services
Access Program
Provides same day, walk-in Behavioral Health assessment and screening services for all Oregon Health Plan
children and adults as well as individuals with urgent clinical needs regardless of insurance. As appropriate, the
Access team connects individuals with appropriate treatment resources both internally and to the external
provider panel.
Crisis Program
This behavioral health program provides medically necessary crisis intervention to adults and children in
Deschutes County. The program also supervises adults under the jurisdiction of the State of Oregon Psychiatric
Security Review Board. Services are provided by County workers serving on one of two teams:
Community Assessment Team: Provides rapid response to people who are experiencing a mental
health crisis and are at risk of hospitalization, required coordination for hospitalized individuals and
necessary pre-commitment services.
Mobile Community Assessment Team: Provides rapid response in the community and in hospital
emergency rooms to individuals who are experiencing a mental health crisis. The team provides services
24 hours a day, 7 days a week. The team is available to assist law enforcement officers when support is
needed. The Mobile Team serves both Deschutes and Crook counties.
Access: Organizational Chart Crisis: Organizational Chart
1—The program manager for the Access Team is funded 100% through Child and Family Behavioral Health.
2—The program manager for the Crisis Team is funded 80% through Adult Behavioral Health.
Management
Represented by AFSCME
Contracted Employees
Program Manager 2
0.20 FTE
Behavioral Health
Specialist III
1.00 FTE
Behavioral Health
Specialist II
7.50 FTE
Program Manager1
Behavioral Health
Specialist II
5.00 FTE
Behavioral Health
Specialist III
1.00 FTE
Behavioral Health
Specialist I
1.00 FTE
Page 207
Deschutes County, OREGON
Access & Crisis Services: Budget Summary
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital - - 35,704 148,755 316.6%
State Government Payments - - 458,028 457,028 (0.2%)
Interfund Payments - - 170,958 538,952 215.3%
Transfers In - - 332,851 530,984 59.5%
Total Resources - - 997,541 1,675,719 68.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services - - 1,001,227 1,139,810 13.8%
Materials and Services - - 141,228 215,348 52.5%
Transfers to Other Funds - - 14,814 20,083 35.6%
Intradepartmental Transfer - - - 300,478 100.0%
Total Requirements - - 1,157,269 1,675,719 18.8%
Health Services—Health Services
Page 208
Health Services—Health Services
Deschutes County, OREGON
Child and Family Behavioral Health
This program provides access, treatment and support services to eligible children, adolescents and families. The
primary focus of this program is Oregon Health Plan members and uninsured children with the greatest need.
The program addresses specific behavioral health concerns for a child and family in an effort to stabilize and
strengthen the family. The Child and Family program focuses in these key areas:
Outpatient services: Mental health services in Bend, Redmond, Sisters and La Pine clinics; chemical
dependency services including assessment, screening and referral, as well as individual work with
dually-diagnosed youth; KIDS Center therapeutic services for child victims of abuse, trauma and
neglect;
School-based services: Behavioral health services are provided in some schools in the Bend-La Pine,
Redmond and Sisters school districts as well as in six School-Based Health Centers in Bend, Gilchrist,
La Pine, Redmond (2) and Sisters; safe school assessments, through referrals from county schools; and
suicide prevention activities;
Wrap-Around: Intensive wrap-around services are offered for youth with serious emotional and
behavioral challenges requiring comprehensive support services;
EASA: The Early Assessment and Support Alliance (EASA), is an early psychosis program offering
education, outreach and services to youth and young adults, and their families, experiencing a first
psychotic break;
LAUNCH: The Linking Access for Unmet Needs in Children’s Health (LAUNCH) program’s behavioral
health component provides Parent-Child Interaction Therapy for parents and at-risk children ages 2 to
7; and
Mediation: Divorcing parents with minor children work with a qualified professional mediator who
will help them develop a Parenting Plan.
Page 209
Child & Family: Organizational Chart
Child & Family: Budget Summary
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 535,979 482,515 121,757 203,447 67.1%
Licenses and Permits 148,791 150,276 166,545 147,200 (11.6%)
State Government Payments 709,915 688,360 658,832 747,915 13.5%
Local Government Payments 88,440 87,200 69,000 - (100.0%)
Charges for Services 40,641 156,368 38,732 131,832 240.4%
Other Revenue 2,360 2,888 7,500 7,750 3.3%
Interfund Payments 2,153,214 2,194,963 3,142,574 3,713,875 18.2%
Transfers In 364,487 446,881 447,877 352,027 (21.4%)
Total Resources 4,043,827 4,209,451 4,652,817 5,304,046 14.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 2,832,201 3,119,185 3,614,234 3,311,320 (8.4%)
Materials and Services 634,285 666,080 849,793 995,385 17.1%
Capital Outlay 21,746 - - - 0.0%
Transfers to Other Funds 51,219 93,629 57,480 57,985 0.9%
Intradepartmental Transfer - - - 939,356 100.0%
Total Requirements 3,465,843 3,878,894 4,521,507 5,304,046 17.3%
Health Services—Health Services
Deschutes County, OREGON
Management
Represented by AFSCME
Program Functions
Program Manager
1.00 FTE
Behavioral Health
Specialist II
4.50 FTE
Secretary
0.50 FTE
Senior Secretary
1.00 FTE
Behavioral Health
Specialist III
1.00 FTE
Mental Health
Specialist II
1.00 FTE
Clinic & School
Services
Behavioral Health
Specialist II
11.60 FTE
KIDS Center
Early Assessment
& Support Alliance
(EASA)
Behavioral Health
Specialist III
1.00 FTE
WRAP-AROUND
Behavioral Health
Specialist I
6.80 FTE
Behavioral Health
Specialist II
2.50 FTE
LAUNCH
Behavioral Health
Specialist II
3.50 FTE
Behvioral Health
Specialist II
3.75 FTE
Behavioral Health
Specialist III
2.00 FTE
Senior Secretary
0.50 FTE
Behavioral Health
Specialist I
1.00 FTE
Page 210
Adult Behavioral Health
This program provides medically necessary mental health, and substance abuse treatment services to eligible adults in
Deschutes County. Services are provided by County workers serving on five teams:
Adult Complex Care: Provides a range of treatment interventions to eligible adults with health needs in
the areas of mental health and substance use disorders. Focus for this team is on individuals with more
complex needs including trauma and co-occurring disorders.
Adult Brief Intervention: Provides a range of treatment interventions to eligible adults with health
needs in the areas of mental health and substance use disorders. Focus for this team is on brief solution-
focused intervention. Services will also include intensive out-patient services for crisis diversion. This
team also provides services for two treatment courts: the Deschutes County Mental Health Court and the
Deschutes County Family Drug Court.
Community Support Team: Provides a range of services to individuals with a serious mental illness.
Services include strengths-based case management, counseling, supported employment, medication man-
agement, homeless outreach, supported housing, dual diagnosis services and the Corrections Bridge
program, assisting County residents as they transition from a jail stay.
Assertive Community Treatment Team: Provides intensive treatment, case management and outreach
services to those individuals with a serious mental illness who are under civil commitment or are most at
risk of state hospital admission. This team also provides oversight to mental health residential programs
including adult foster homes, residential treatment homes and the Deschutes Recovery Center, a secure
residential treatment facility in Bend.
Seniors Team: Provides mental health treatment and consultation services to individuals aged 65 and
older, as well as to those who are home bound. The team works in close collaboration with other agencies,
medical providers and families. The team also provides Enhanced Care Outreach Services (ECOS) to help
individuals with serious mental illness and medical issues remain in their residential placements in the
community.
Deschutes County, OREGON
Health Services—Health Services
Page 211
Adult Behavioral Health: Organizational Chart
Health Services—Health Services
Deschutes County, OREGON
Management
Represented by AFSCME
Contracted Employees
Program Functions
Program Manager
0.80 FTE
Senior Secretary
1.00 FTE
COMMUNITY
TREATMENT
Behavioral Health
Specialist III
1.00 FTE
COMMUNITY
SUPPORT
Behavioral Health
Specialist III
1.00 FTE
SENIORS
MENTAL HEALTH
Behavioral Health
Specialist III
1.00 FTE
Behavioral Health
Specialist II
4.75 FTE
Senior Secretary
1.00 FTE
Behavioral Health
Specialist I
6.75 FTE
Behavioral Health
Specialist I
(On Call)
Behavioral Health
Specialist II
6.00 FTE
Behavioral Health
Specialist II
6.25 FTE
Public Health
Nurse II
1.00 FTE
Public Health
Nurse II
1.00 FTE
ASSERTIVE
COMMUNITY
TREATMENT
Behavioral Health
Specialist III
1.00 FTE
Behavioral Health
Specialist II
3.00 FTE
Behavioral Health
Specialist I
1.00 FTE
Peer Support
Specialist
1.50 FTE
Behavioral Health
Specialist III
1.00 FTE
Senior Secretary
1.00 FTE
Behavioral Health
Specialist II
7.00 FTE
Public Health
Nurse I
1.00 FTE
Behavioral Health
Specialist I
1.00 FTE
Behavioral Health
Specialist I
0.50 FTE
Page 212
Adult Behavioral Health: Budget Summary
Health Services—Health Services
Deschutes County, OREGON
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 214,694 545,160 753,689 265,039 (64.8%)
Federal Government Payments 88,732 268,784 - 252,349 100.0%
State Government Payments 3,947,800 5,699,265 5,209,987 5,135,081 (1.4%)
Charges for Services 67,339 53,453 49,750 26,250 (47.2%)
Fines & Fees 31,818 - - - 0.0%
Other Revenue 12,390 14,595 11,000 10,750 (2.3%)
Interfund Payments 2,055,435 2,335,645 2,105,995 4,192,817 99.1%
Transfers In 1,853,965 1,268,047 1,465,226 556,428 (62.0%)
Total Resources 8,272,173 10,184,949 9,595,647 10,438,714 8.8%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 4,749,182 5,176,291 5,335,619 4,705,836 (11.8%)
Materials and Services 3,014,185 4,205,919 4,152,543 4,391,599 5.8%
Transfers to Other Funds 74,564 160,812 107,488 104,232 (3.0%)
Intradepartmental Transfers - - - 1,237,047 100.0%
Total Requirements 7,837,931 9,543,022 9,595,650 10,438,714 8.8%
Page 213
Developmental Disabilities Program
The Developmental Disabilities program offers services that promote the health, safety and quality of life for
Deschutes County citizens with developmental disabilities. The program works closely with agencies and
advocates for people with developmental disabilities as well as other counties in our region to identify beneficial
and cost-saving collaborations. In early 2013, the program received additional funding for training and
development, allowing for program growth within our region that is beneficial for the individuals we serve and
for providers with whom we collaborate.
Assistance with information and referral, advocacy, service coordination, and crisis resolution is provided to
Deschutes County adults, children and families who meet eligibility guidelines set by the State of Oregon. The
core service is case management, currently totaling 315 individuals and their families. Oversight is provided to
another 288 individuals served by the area’s Brokerage agency for eligibility and monitoring purposes. The
Developmental Disabilities program also administers a Long-Term Support program for children and a
comprehensive In-Home Support program for adults. All other children and adults requiring comprehensive
services are served in foster care or 24-hour residential facilities. The County is responsible for all aspects of
the foster care services for adults and children including recruiting, training, licensing and monitoring of all
foster providers in the County. In addition, the program manages a sub-contracted system of residential,
transportation and vocational services.
Working with the State, the program continues to identify changes to existing rules, thereby allowing the
program team to focus on coordinating with community partners and assuring the most appropriate services for
individuals and their families. Regionally, crisis intervention services are available through our Cascade
Regional team. This team has reduced the cost of out-of-home placements by our emphasis on proactive and
preventive interactions with families and providers. This practice continues to save money and helps to keep
individuals and their families connected.
In the spring of 2012, the program joined forces with others in our community in support of two very important
statewide initiatives:
The Deschutes County Multidisciplinary Team (MDT) provides a team approach to the assessment,
investigation and prosecution of abuse cases involving seniors and disabled adults. MDT brings together
professionals from diverse disciplines to address the abuse and neglect of vulnerable adults in Deschutes
County. Because of this collaboration, individuals receive more effective coordination of services across
funding streams within the county.
The Central Oregon Employment First Team was formed as a partnership of local non-profits, self
advocates, agencies, school transition programs, businesses, and contractors who support people with
developmental disabilities. Employment First is an effort to help all people have meaningful work.
The overarching responsibility of the Deschutes County Developmental Disabilities program is to provide
support to a growing population in our community which, with the right supports, can live as independently as
possible. We are successful in achieving this vision and in saving public resources when an individual is
afforded the least restrictive environment and is engaged in our community through social interaction and
employment opportunities.
Health Services—Health Services
Deschutes County, OREGON Page 214
Health Services—Health Services
Deschutes County, OREGON
. Developmental Disabilities: Organizational Chart
Developmental Disabilities: Budget Summary
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 74,802 66,678 80,698 81,856 80.9%
State Government Payments 2,304,025 2,023,713 2,141,559 2,126,559 (0.7%)
Other Revenue 385 - - - 0.0%
Transfers In 231,616 159,278 189,850 231,455 (7.0%)
Total Resources 2,610,828 2,249,669 2,412,107 2,439,870 1,2%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 1,307,279 1,169,245 1,285,479 1,223,475 (4.8%)
Materials and Services 1,194,678 976,333 998,599 1,041,404 4.3%
Intradepartmental Transfer - - - 152,597 100.0%
Total Requirements 2,526,175 2,177,138 2,307,937 2,439,870 5.7%
Transfer to Other Funds 24,218 31,560 23,859 22,394 (6.1%)
Program Manager
1.00 FTE
Secretary
0.59 FTE
Administrative
Secretary
1.00 FTE
CRISIS
QUALITY
ASSURANCE
ELIGIBILITY
FOSTER
Developmental
Disabilities
Specialist III
1.00 FTE
Developmental
Disabilities
Specialist I
1.00 FTE
Behavioral Health
Technician
1.00 FTE
Developmental
Disabilities
Specialist I
3.00 FTE
Developmental
Disabilities
Specialist I
1.00 FTE
Developmental
Disabilities
Specialist III
1.00 FTE
Developmental
Disabilities
Specialist I
3.25 FTE
Developmental
Disabilities
Specialist I
0.75 FTE
Management
Program Functions
Represented by AFSCME
Page 215
Deschutes County, OREGON
Health Services—Health Services
. Business and Support Services
Business and Support Services consist of three teams, each dedicated to supporting the effective and efficient
operation of the Department. The teams include Operations, Finance and Performance Management.
Operations
The Operations Team provides a range of services to help the Department function effectively including
support and guidance regarding personnel administration, facilities, vehicles and health records as well as
front desk reception services and activities in support of workplace safety.
Personnel Administration: Within County guidelines, assurance that administration and
supervisory staff provide needed guidance and support to staff. This work includes workforce
development, retention, recognition, training and effective resolution of performance matters.
Facilities and Fleet: The Department provides service at more than 30 locations including County,
leased and donated sites. The Operations group assures that facilities are sufficient to support sound
programming while undertaking planning for capital improvements (e.g., Annex) and future sites. The
Department currently operates with a fleet of 40 vehicles; 24 in behavioral health, 16 in public health.
Health and Vital Records: The retention of all vital records and client health records in a safe and
secure manner. This work also includes support to multiple electronic health record systems with the
necessary and continual training and technical assistance for effective use of the systems as well as
participation in community development of a Health Information Exchange.
Reception: The staffing of front desk services and related public service interaction to help County
residents receive needed services. Also includes information management and referral.
Safety: Routine monitoring and improvement of safety considerations that are facility-based or that
involve community outreach.
Management
Represented by AFSCME
Confidential Employees
Operations Manager
1.00 FTE
Administrative
Supervisor I (BH)
1.00 FTE
Senior Medical
Office Assistant
1.00 FTE
Senior Secretary
1.00 FTE
Administrative
Analyst
3.50 FTE
Medical Records
Technician
3.00 FTE
Secretary
1.00 FTE
Administrative
Supervisor I (PH)
1.00 FTE
Reg. Health Info.
Technician
1.00 FTE
Medical Office
Assistant
4.00 FTE
Senior Medical
Office Assistant
2.00 FTE
Page 216
Finance
The Finance Team provides critical financial services to assure we comply with accounting standards, County
policies and procedures, and a multitude of grant requirements and program needs. The group also provides
financial reports to the County, Department managers, grantors and oversight bodies.
Financial Systems and Processes: In consultation with County Finance and the County Internal
Auditor, provision of the policy and procedural guidance as well as the segregation of duties necessary to
assure sound financial management of the Department.
Accounts Receivable: The compilation, testing and submittal of financial and service records necessary
to bill for and encounter all available resources in support of Department services.
Accounts Payable: The accurate identification of financial obligations, the preparation, review and
processing of vouchers to fulfill the financial obligations of the Department.
Payroll: The gathering and review of timesheets and other documentation necessary to assure timely and
accurate compensation for a work force of more than 250 Department employees.
Grant and Fund Accounting: Maintenance and oversight of 9 Funds and 59 Cost Centers (28 in
behavioral health, 31 in public health) as well as financial reporting for many public or private grants.
Deschutes County, OREGON
Health Services—Health Services
Business Manager
0.50 FTE
Patient Account
Specialist II
2.00 FTE
Accounting
Technician
2.00 FTE
Patient Account
Specialist I
2.20 FTE
Accounting Clerk II
1.00 FTE
Administrative
Supervisor I
1.00 FTE
Senior Accounting
Technician
1.00 FTE
Management
Represented by AFSCME
Page 217
Health Services—Health Services
Performance Management
The Performance Management Team provides essential oversight, monitoring and support functions. The group
oversees and supports compliance, quality improvement, utilization management, contracting, data management
and the assessment of our work for efficiency and effectiveness.
Compliance: Oversight and monitoring of Department adherence to State and Federal requirements for
health care services including documentation standards; privacy and confidentiality of health records;
prevention and detection of fraud, waste and abuse; staff credentialing; contract management and
trainings. Also oversight of behavioral health contracted agencies and private practice providers.
Quality Improvement: Direction and sponsorship of activities and projects that promote the quality of
care and good outcomes for our clients. The team monitors quality indicators such as timely access to care,
consumer satisfaction, coordination of care between health systems, outreach and education and
integration of physical and behavioral health care.
Utilization Management: A systemic approach to evaluating and managing how consumers use services
at Health Services. Monitoring that consumers receive: 1) the services best suited for their needs and
preferences, 2) the most cost effective services in the most appropriate setting and 3) services consistent
with highest treatment quality available.
Data Management: Facilitation of data collection and interpretation related to program, system or
agency-wide performance measures. Ensuring agency systems, initiatives, and decisions are informed and
driven by real-time data and information.
Deschutes County, OREGON
Management
Represented by AFSCME
Confidential Employees
Program Support
Manager
1.00 FTE
Contract/Grant
Specialist
1.00 FTE
Quality Improvement
Specialist
3.00 FTE
Utilization Review
Specialist
1.00 FTE
Administrative
Analyst
0.5 FTE
Page 218
Business & Support Services—Behavioral Health: Budget Summary
Business & Support Services—Public Health: Budget Summary
Deschutes County, OREGON
Health Services—Health Services
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,825,787 2,013,810 2,329,120 2,762,554 18.6%
Federal Government Payments 235,350 - 316,099 25,500 (91.9%)
State Government Payments 444,157 - - - 0.0%
Other Revenue 43,560 26,822 25,000 20,500 (18.0%)
Interfund Payments 159,323 725 - - 0.0%
Interdepartmental Transfers - - 170,475 2,629,481 1442.4%
Transfers - 425,374 145,146 - (100.0%)
Total Resources 2,708,177 2,466,731 2,815,365 2,629,481 82.2%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 85,864 101,636 324,143 2,715,360 737.7%
Materials and Services 320,665 127,126 460,792 185,178 (59.8%)
Capital Outlay 216,755 169,892 50,100 10,000 (80.0%)
Transfers to Other Funds - - 358 206 (42.5%)
Contingency - - 2,055,720 2,527,293 22.9%
Total Requirements 623,284 398,654 2,891,113 5,438,037 88.1%
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg. FY
2014
Beginning Net Working Capital 1,370,018 1,095,440 1,028,693 1,312,420 27.6%
Federal Government Payments 147 814 201,000 89,000 (57.5%)
Charges for Services 138,150 138,275 141,000 141,000 0.0%
Interfund Payments 27,000 15,056 800 800 0.0%
Other Revenue 15,395 10,169 12,000 6,000 (50.0%)
Interdepartmental Transfers - - - 1,627,616 100.0%
County General Fund 47,478 33,966 13,601 - (100.0%)
Total Resources 1,616,374 1,387,504 1,430,204 3,176,836 122.4%
State Government Payments 0 83,784 33,110 0 (100.0%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 140,984 190,371 198,542 1,851,203 832.4%
Materials and Services 87,398 250,866 157,248 120,347 (23.5%)
Capital Outlay - 93,788 65,000 100 (99.8%)
Transfers to Other Funds 30,690 8,299 5,847 5,186 (11.3%)
Contingency - - 969,459 1,200,000 23.8%
Total Requirements 259,072 543,324 1,367,589 3,176,836 132.3%
Page 219
Deschutes County, OREGON
Health Services—Health Services
HealthyStart Prenatal Service (Fund 260)
This fund was established in 1989 in collaboration with St. Charles Health System. The goal of HealthyStart is to
provide a safety net clinic for women who cannot afford private prenatal care. The program provides care to
women with family incomes at or below 210% of Federal poverty level, those who need help getting on the Oregon
Health Plan (OHP) or those who do not qualify for OHP. Over the past 23 years, the HealthyStart program has
provided care to more than 6,000 women. It has also assisted thousands of women in enrolling in OHP, thereby
helping them access care in the private sector. Delivery services are contracted out.
Currently the program is participating in the Perinatal Expansion Project. This program allows enrollees in the
Citizen Alien Waved Medical (CAWEM) project to have paid prenatal services identical to the services for women
covered by the Oregon Health Plan (CAWEM PLUS). Oregon Mothers Care provides application assistance for
OHP, help with basic resources for pregnant women, and assists the client with making prenatal and dental
appointments. Currently East Cascades Women’s Group is our contracted provider for prenatal care and delivery
services. The fund continues to pay part of the Oregon Mothers Care worker salary and the non-federal dollars
required for the match amount to provide the Perinatal Expansion Project.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 568,715 416,649 338,701 280,992 (17.0%)
State Government Payments 158,643 48,640 15,995 21,419 33.9%
Other Revenue 26,713 8,206 7,000 2,000 (71.4%)
Total Resources 754,071 473,495 361,696 304,411 (15.8%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 135,415 56,166 41,683 41,107 (1.4%)
Benefits 45,221 31,063 19,700 23,056 17.0%
Personnel Services 180,635 87,229 61,383 64,163 4.5%
Medical Services 26,816 2,555 - - 0.0%
Internal Service Fund Charges 21,804 12,889 9,720 9,428 (3.0%)
Grants 54,123 20,575 27,134 27,134 0.0%
Other Materials and Services 27,044 4,696 6,085 4,440 (27.0%0
Materials and Services 156,787 55,771 43,739 41,802 (4.4%)
Contingency - - 256,574 198,446 (22.7%)
Total Requirements 337,422 143,000 361,696 304,411 (15.8%)
Interfund Charges—Public Health (259) 27,000 15,056 800 800 0.0%
Page 220
Public Health Reserve Fund (Fund 261)
This fund is a dedicated source of money to enable a meaningful response to a significant public health event that
exceeds the capacity of the Public Health Budget (Fund 259). The need for this reserve fund is based on the
premise that Deschutes County is vulnerable to public health threats of sufficient intensity and duration that they
could jeopardize the financial ability of the Department to respond to an emergency or other urgent health need.
Pandemic influenza, a natural disaster or even a substantial disease investigation could have a significant and
prolonged impact on the public’s health and warrant the use of this fund. Some of the uses for Fund 261 include:
staff overtime costs, hiring additional temporary medical or support staff, procuring health related supplies
including medications and vaccines, rental space, securing facilities, security, technology, communications,
providing shelter and meals for staff and other workers, transportation or special consultation. A small portion of
this fund is transferred to Fund 259 in FY 2014 in support of other essential health services.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 517,541 453,797 427,135 368,918 (13.6%)
Interest Revenue 3,379 2,957 3,340 2,300 (31.1%)
Total Resources 520,920 456,754 430,475 371,218 (13.8%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services - - 100 100 0.0%
Capital Outlay - - 100 100 0.0%
Transfers to Public Health (259) 67,123 30,000 62,136 33,000 (46.9%)
Reserve for Future Expenditures - - 368,139 338,018 (8.2%)
Total Requirements 67,123 30,000 430,475 371,218 (13.8%)
Deschutes County, OREGON
Health Services—Health Services
Page 221
Oregon Health Plan-Mental Health Services (Fund 270)
All resources included in Fund 270 pertain to the Department’s risks and responsibilities for serving Oregon
Health Plan members in Deschutes and northern Klamath County with a medical need for behavioral health
services. These funds are invested to accomplish this purpose and to administer programs. Resources are also
held in reserve in this fund to address any potential claims of overpayment for services rendered.
In 2012, the Accountable Behavioral Health Alliance (ABHA), a mental health organization (MHO) that helps
Oregon Health Plan (OHP) members in Deschutes, Jefferson, Crook, Lincoln and Benton counties, discontinued
serving as an MHO for the three Central Oregon counties. Deschutes, Jefferson and Crook counties formed the
Central Oregon Health Board (COHB) as an ORS 190 organization to more effectively coordinate health and so-
cial services among the three counties. In March of 2013, the COHB changed its name to the Wellness and
Education Board of Central Oregon (WEB-CO). WEB-CO coordinates and aligns regional services. This includes
the local system of community-based services that help people with mental illness or chemical dependency
recover from the effects of their illness and participate fully in community life.
WEB-CO operates with a Governing Board that includes one County Commissioner from each member county.
WEB-CO manages the OHP revenue from PacificSource, as the Coordinated Care Organization (CCO). A
contract detailing scope of work, resources and required outcomes guides this work. Based on the agreement,
WEB-CO and Deschutes County assure that OHP members receive the necessary behavioral health benefits.
WEB-CO behavioral health revenue to serve OHP members from Deschutes County (about 24,000 people in
2012) is transferred to the Department and received into Fund 270. The Department then transfers these
resources as needed to pay for behavioral health services offered to Deschutes County OHP members through
Behavioral Health Fund 275. A larger portion of this fund will be transferred to Fund 275 in FY 2013 in support
of essential behavioral health services for a growing OHP client base.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 3,045,125 2,424,582 2,695,684 3,233,526 20.0%
State Government Payments 4,271,152 6,441,668 5,082,528 6,698,643 31.8%
Other Revenue 17,652 16,052 16,275 16,600 2.0%
Total Resources 7,333,929 8,882,302 7,794,487 9,948,769 27.6%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interfund Charges 4,160,563 4,407,287 5,323,336 6,861,026 28.9%
Internal Service Fund Charges 32,269 23,874 30,816 49,479 60.6%
Refunds and Adjustments - - 1,000,000 500,000 (50.0%)
Other Materials & Services 48,262 8,968 2,000 - (100.0%)
Materials and Services 4,241,094 4,440,129 6,356,152 7,410,505 16.6%
Transfer-Behavioral Health (275) 668,252 387,473 524,039 100 (100.0%)
Contingency - - 914,296 2,538,164 177.6%
Total Requirements 4,909,346 4,827,602 7,794,487 9,948,769 27.6%
Deschutes County, OREGON
Health Services—Health Services
Page 222
Acute Care Services (Fund 276)
The Acute Care Services Fund supports the mental health acute care system in Deschutes County and Central
Oregon. This fund includes revenue from a State General Fund grant. The purpose of the grant is to help
uninsured residents of Deschutes, Jefferson and Crook counties in need of acute care. This grant is managed by
Health Services. Decisions on use of these regional funds are made collaboratively by the designated community
mental health directors or managers in all three counties and in consultation with the Central Oregon Regional
Acute Care Council, an area planning group.
Grant funds are received into Fund 276 and transferred as needed to pay for acute mental health services offered
through Health Services or through contracted services. This fund supports contracts with Sage View, a secure
facility on the east side of St. Charles Medical Center Bend, and the Psychiatric Emergency Services (PES) Unit
within St. Charles Medical Center Bend. These resources cover the cost of voluntary and involuntary indigent
acute care. The fund also provides some support to Deschutes County’s Mobile Crisis Team, which serves both
Deschutes and Crook counties.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 968,504 863,192 943,664 925,924 (1.9%)
State Government Payments 1,395,715 1,382,391 1,380,031 1,380,031 0.0%
Charges for Services 15,000 92,738 15,750 - (100.0%)
Interest Revenue 7,189 6,359 6,500 5,300 (18.5%)
Total Resources 2,386,408 2,344,680 2,345,945 2,311,255 (1.5%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Contracted Services 1,097,951 1,123,953 1,121,341 1,097,941 (2.1%)
Internal Service Fund Charges 28,809 26,074 30,572 30,719 0.5%
Other Materials and Services 30,799 - 41,200 20,000 (51.5%)
Materials and Services 1,157,559 1,150,027 1,193,113 1,148,660 (3.7%)
Transfers-Behavioral Health (275) 365,657 252,515 264,631 293,593 10.9%
Contingency - - 888,201 869,002 (2.2%)
Total Requirements 1,523,216 1,402,542 2,345,945 2,311,255 (1.5%)
Deschutes County, OREGON
Health Services—Health Services
Page 223
Resources FY 2010
Actual
FY 2011
Budget
FY 2012
Requested
FY 2012
Proposed
% Chg.
FY 2012
State Government Payments 2,570,421 2,879,027
County General Funds 115,029 115,029
Total Resources 2,898,682 3,254,056
Charges for Services 3,000 0
Fines 151,232 210,000
Interest Revenue 9,000 0
Interfund Grants 50,000 50,000
Oregon Health Plan-Alcohol & Drug Services. (Fund 280)
All resources included in Fund 280 pertain to the Department’s risks and responsibilities for serving Oregon
Health Plan members in Deschutes and northern Klamath County with a medical need for outpatient chemical
dependency services. The dollars in this fund pay for outpatient services offered through Health Services,
primarily screening and help for people with co-occurring mental health and substance abuse disorders. These
funds are invested to accomplish this purpose and to administer programs. Resources are also held in reserve in
this fund to address any potential claims of overpayment for services rendered.
Similar to the description in Fund 270, a WEB-CO contract detailing scope of work, resources and required
outcomes or benefits guides this work. Based on the agreement, WEB-CO and Deschutes County assure that
OHP members receive the necessary chemical dependency health benefits. WEB-CO revenues benefiting OHP
members from Deschutes County are transferred to Deschutes County Health Services and received into Fund
280. The Department then transfers these resources as needed to pay for behavioral health services offered to
Deschutes County OHP members through Behavioral Health Fund 275. A larger portion of this fund will be
transferred to Fund 275 in FY 2014 in support of essential behavioral health services for a growing OHP client
base.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 530,911 1,429,919 2,452,674 2,605,956 6.3%
State Government Payments 1,349,788 1,402,734 1,650,337 639,938 (61.2%)
Charges for Services 10,966 - - - 0.0%
Interest Revenue 5,785 12,513 10,000 12,000 20.0%
Transfer-OHP (270) - - - 100 100.0%
Total Resources 1,897,450 2,845,166 4,113,011 3,257,994 (20.8%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Contract Services 38,506 93,049 95,000 - (100.0%)
Alcohol Detox Treatment Program 141,575 - - - 0.0%
Interfund Charges-Administrative Fees 148,789 80,370 120,000 1,620,000 1250.0%
Internal Service Fund Charges 15,824 25,246 51,536 24,693 (52.1%)
CFC Grant Programs - 20,000 20,000 20,000 0.0%
Refunds and Adjustments - - 1,000,000 500,000 (50.0%)
Other Materials and Services 22,837 1,494 5,000 - (100.0%)
Materials and Services 367,531 220,159 1,291,536 2,164,693 67.6%
Transfers-Behavioral Health (275) 100,000 396,077 484,494 - (100.0%)
Other Transfers - - - 100 100.0%
Contingency - - 2,336,981 1,093,201 (53.2%)
Total Requirements 467,531 616,236 4,113,011 3,257,994 (20.8%)
Deschutes County, OREGON Health Services—Health Services
Page 224
Board of County Commissioners
Board of County Commissioners (Fund 628)
County General Fund (Fund 001)
Administrative Services
Administrative Services (Fund 625)
Personnel Services (Fund 650)
Health Benefits (Fund 675)
Risk Management (Fund 670)
Veterans’ Services (Fund 001-2300)
Grant Projects (Fund 001-2600)
Law Library (Fund 215)
Economic Development Fund (Fund 105)
Grant Projects (Fund 120)
Bethlehem Inn (Fund 128)
Humane Society of Redmond (Fund 129)
Special Transportation (Fund 150)
Taylor Grazing (Fund 155)
Video Lottery (Fund 165)
Finance
Finance (Fund 630)
Tax (Fund 001-1800)
PERS Reserve (Fund 135)
County School (Fund 145)
Transient Lodging Tax (Fund 160)
Transient Lodging Tax—1% (Fund 170)
Dog Control (350)
Support Services Department
Support Services
Deschutes County, OREGON Page 225
Support Services
Information Technology
Information Technology (Fund 660)
GIS Dedicated (Fund 305)
Information Technology Reserve (Fund 661)
Court Technology Reserve (Fund 111)
Legal Counsel
Legal Counsel (Fund 640)
Property and Facilities
Building Services (Fund 620)
Property Maintenance (Fund 001-2500)
Industrial Lands Proceeds (Fund 125)
Park Acquisition & Development (Fund 130)
Park Development Fees (Fund 132)
General County Projects (Fund 142)
Property Management Operations (Fund 200)
Foreclosed Land Sales (Fund 205)
Deschutes County, OREGON Page 226
The Board of Commissioners is the communication and political link between the citizens of Deschutes County and
the County government. This policymaking body is comprised of three, at-large elected officials each serving a four-
year term. Tammy Baney took office in 2007 and was re-elected to serve from 2011 to 2015. Alan Unger took office
in 2009 and was re-elected to serve from 2013 to 2017. Anthony DeBone was elected to serve from 2011 to 2015.
The Board’s duties include executive, judicial (quasi-judicial) and legislative
authority over policy matters of countywide concern. Adoption of the County
budget is also one of the Board’s responsibilities. To implement policy and
manage day-to-day operations, the Board appoints a County Administrator,
as well as a County Legal Counsel. Additionally, the Board is the governing
body for the Sunriver Service District, 911 Service District, Extension/4-H
Service District, the Black Butte Ranch Service District, as well as for the
debt service for the Bend and Sunriver libraries.
The Board takes a lead role in working with and lobbying the Oregon State Legislature and Oregon’s U.S.
Congressional delegation. Inter-jurisdictional work also takes place with the governing bodies in the four cities
located in Deschutes County (Bend, Redmond, Sisters and La Pine) and other regional governments in addressing
matters of mutual concern.
Revenue Expenses
Department Overview
Budget Summary
Total Budget $498,540
Budget Change +1.3%
Total Staff 3.00 FTE
Staff Change No Change
Alan Unger (Chair), Commissioner
Tammy Baney (Vice Chair), Commissioner
Anthony DeBone, Commissioner
Board of Commissioners
Mission Statement
To provide public oversight of the governmental process by setting
policy and structure for Deschutes County
Deschutes County, OREGON
Support Services-Board of County Commissioners
0.1% from sources other than Interfund payments
Page 227
Appointments and Affiliations
Individual members of the Board also represent the County through
appointments or affiliations with various community boards and agencies.
Tammy Baney
Association of Oregon Counties (AOC), Executive Board
AOC Legislative Committee
Arts Central Board
Behavioral Health Advisory Board
Central Oregon Health Council, Chair
Central Oregon Visitors’ Association (COVA) Board
KIDS Center Advisory Committee
National Association of Counties (NACo), Human
Services & Education Committee
Oregon Housing Council
Oregon Map Project (ORMAP)
Oregon School Law Advisory Committee
Oregon Transportation Commission
Public Health Advisory Board
Public Safety Coordinating Council (PSCC)
Wellness & Education Board of Central Oregon
Anthony DeBone
Association of Oregon Counties (AOC)
Communications Committee
AOC Energy & Environment Committee
Deschutes County Audit Committee
Bend Metropolitan Planning Organization (Bend
MPO), Vice President
Central Oregon Area Commission on Transportation
(COACT), alternate
Central Oregon Intergovernmental Council (COIC),
alternate
Economic Development for Central Oregon (EDCO),
Executive Committee
Heart of Oregon Corps, Board Member
National Association of Counties (NACo)
Telecommunications-Technology Steering Committee
NeighborImpact, Board Member
NeighborImpact Development Committee
Project Wildfire
Public Safety Coordinating Council (PSCC), alternate
Alan Unger
Association of Oregon Counties (AOC) - Water
Committee Co-Chair, Legislative Committee &
Transportation Committee
Bend Metropolitan Planning Organization (Bend MPO),
alternate
Central Oregon Area Commission on Transportation
(COACT), Chair
Central Oregon Regional Solutions Advisory Comm.
Central Oregon Intergovernmental Council (COIC),
Vice Chair
Collaborative Forest Landscape Restoration Group,
Steering Committee Chair
Deschutes River Conservancy
Deschutes Water Alliance, Chair
Forest Authority Board
Hospital Facility Authority Board, Chair
ODOT Oregon Freight Advisory Committee
Oregon Workforce Alliance/The Oregon Consortium
Oregon Workforce Investment Board
Redmond Childcare Initiative
Redmond Economic Development, Inc.
South Redmond Collaborative Planning Group
Upper Deschutes Watershed Council
Support Services—Board of County Commissioners
Deschutes County, OREGON Page 228
Support Services—Board of County Commissioners
Deschutes County, OREGON
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2014
BOARD OF COMMISSIONERS FTE 5.00 5.00 3.00 3.00 3.00
FY 2013
3.00
Staff Summary
Organizational Chart
Citizens of
Deschutes County
Commissioner,
Position #2
1.00 FTE
Commissioner,
Position #3
1.00 FTE
Commissioner,
Position #1
1.00 FTE
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 95,210 114,142 60,000 20,000 (66.7%)
Internal Service Payments 360,820 360,820 431,879 478,040 10.7%
County General Fund 90,000 5,801 - - 0.0%
Other Revenue 2,473 713 500 500 0.0%
Total Resources 548,503 481,476 492,379 498,540 1.3%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 241,228 242,020 245,194 249,894 1.9%
Benefits 89,384 96,295 99,925 114,108 14.2%
Personnel Services 330,612 338,315 345,119 364,002 5.5%
Lobbying 39,600 39,600 39,600 39,600 0.0%
Internal Service Fund Charges 2,059 1,947 1,900 1,899 (0.1%)
Other Materials and Services 62,090 63,707 62,268 48,839 (21.6%)
Materials and Services 103,749 105,254 103,768 90,338 (12.9%)
Capital Outlay - - 100 100 0.0%
Contingency - - 43,392 44,100 1.6%
Total Requirements 434,361 443,569 492,379 498,540 1.3%
Budget Summary — Board of Commissioners (Fund 628)
Page 229
Support Services—Board of County Commissioners
Deschutes County, OREGON
This fund accounts for the financial operations of the County which are not accounted for in any other fund.
Principal sources of revenue are property taxes and revenues from the State of Oregon and the federal government.
The budget resource summary includes revenues not associated with the General Fund operating departments,
which are addressed in other areas of this document as indicated below.
001-0000 County General Fund Revenue
001-0200 County Assessor’s Office (narrative in Direct Services Section)
001-0500 County Clerk’s Office (narrative in Direct Services Section)
001-0600 Board of Property Tax Appeals (narrative in Direct Services Section, County Clerk’s Office)
001-1100 District Attorney’s Office (narrative in Public Safety Section)
001-1800 Finance & Tax Department (narrative in Support Services Section)
001-2300 Veterans’ Services Office (narrative in Support Services Section, Administrative Services)
001-2500 Property Management (narrative in Support Services Section, Property & Facilities)
001-2600 Grant Projects (narrative in Support Services Section, Administrative Services)
001-4500 County General Fund Non-departmental
County General Fund (001-0000): Budget Resource Summary
*-Beginning in FY 2014, Court Fines and Fees will be reflected in the Justice Court Fund (123).
County General Fund (Fund 001)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beg Net Working Capital 9,677,699 8,245,725 8,700,000 9,500,000 9.2%
Property Taxes 21,414,476 21,501,955 20,871,560 21,751,062 4.2%
Federal Government Payments 471,913 471,823 471,823 500,000 6.0%
State-Cigarette Tax 190,205 161,332 165,000 160,000 (3.0%)
State-Liquor Revenue 746,725 704,828 680,000 700,000 2.9%
State-Tax on Electric Co-ops 464,452 489,027 480,000 500,000 4.2%
Other State Government Payments 69,553 40,209 38,000 32,600 (14.2%)
Court Fines & Fees* 560,483 448,622 440,000 - (100.0%)
Interest Revenue 82,690 77,452 64,000 54,000 (15.6%)
Other Revenue 50,591 50,792 48,508 9,300 (80.8%)
Total Resources 33,728,788 32,191,764 31,958,891 33,206,962 3.9%
Page 230
Support Services—Board of County Commissioners
Deschutes County, OREGON
County General Fund Non-departmental (001-4500): Budget Expenditure Summary
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 5,900 5,498 5,774 - (100.0%)
Internal Service Fund Charges 467,683 457,022 491,492 526,790 7.2%
Utilities & Custodial 177,755 156,156 147,250 154,750 5.1%
Law Enforcement Dist#2 (702) 514,358 434,144 576,735 375,703 (34.9%)
Crime Prevention Grants 197,000 197,000 197,000 197,000 0.0%
Other Materials and Services 232,276 164,252 166,320 138,650 (16.6%)
Materials and Services 1,589,072 1,408,574 1,578,797 1,392,893 (11.8%)
Debt Service - - - 100,000 100.0%
Capital Outlay 282,576 151,158 130,100 100 (99.9%)
Transfer—Juvenile (230) 5,543,186 5,321,459 5,344,523 5,368,346 0.4%
Transfer-Public Health (259) 2,385,577 2,382,865 2,414,457 2,766,575 14.6%
Transfer-Behavioral Health (275) 1,316,158 1,263,515 1,307,787 1,377,302 5.3%
Transfer-CDD (295) 769,387 1,344,985 1,350,232 960,481 (28.9%)
Transfer-Adult Parole & Probation (355) 115,029 338,292 435,328 451,189 3.6%
Transfer-CFC (220) 309,333 272,960 275,984 368,089 33.4%
Transfer-Fair & Expo (618) 197,919 370,000 320,000 374,186 16.9%
Transfer-General County Projects (142) 1,635,000 953,279 341,478 295,945 (13.3%)
Transfer-Jamison Debt Svc (539) - - 127,928 248,000 93.9%
Transfer-Victims’ Assist (212) 108,775 104,424 105,056 209,687 99.6%
Transfer-Jail Project Debt Svc (556) - - - 200,000 100.0%
Transfer-Justice Court (123) 481,450 499,952 579,636 140,819 (75.7%)
Transfer-Dog Control (350) 175,000 119,796 105,512 111,959 6.1%
Transfer-Information Tech (660) 221,000 97,851 66,000 66,000 0.0%
Transfer-Admin Services (625) 172,000 197,117 40,000 40,000 0.0%
Transfer-Court Tech Res(111) 32,000 32,000 32,000 32,000 0.0%
Transfer-County Fair (619) 5,000 5,000 5,000 5,000 0.0%
Transfer-Jail Project (456) 62,000 - 750,000 - (100%)
Transfer-Reserve Fund (143) 606,000 - 166,381 - (100%)
Transfer-Video Lottery (165) 119,350 89,350 89,350 - (100.0%)
Transfer-Finance (630) 363,000 16,154 41,000 - (100%)
Transfer-Fair & Expo Res (617) 350,000 - - - 0.0%
Other Transfers 760,000 569,611 40,000 - 0.0%
Transfers Out 15,727,164 13,978,610 13,937,652 13,015,578 (6.6%)
Contingency - - 4,982,128 9,142,461 83.5%
Total Requirements 17,604,712 15,543,840 20,634,451 23,651,032 14.6%
Page 231
Deschutes County, OREGON
The Administrative Services Department provides general oversight and
direction to the county organization as a whole, both in terms of planning for the
county’s long-term financial and organizational health and managing the day-to-
day operation of one of Central Oregon’s largest employers. The Administrative
Services Department works with the Board of Commissioners to formulate
County policies and goals. The department also implements and communicates
these policies and goals to employees. Other duties include evaluating program
effectiveness, providing internal audits, communication and support for all
County programs and services through administrative policy.
In addition to the Administrative Services Department, there are five other
functions considered part of Administration: Personnel, Risk Management, Veterans’ Services, Grant Projects and
the Law Library. Administration also provides direct oversight of the Video Lottery Fund.
Revenue Expenses
Department Overview
Budget Summary*
Total Budget $1,173,282
Budget Change +5.7%
Total Staff 6.40 FTE
Staff Change No Change
Tom Anderson, County Administrator
Administrative Services
Mission Statement
Provide the organizational leadership and support that connects policy to
performance to benefit the citizens of Deschutes County
Support Services—Administrative Services
*Budget for fund 625 only. Staff includes
funds 001-2300, 001-2600, 165, 215, 625, 670
Page 232
Support Services—Administrative Services
Deschutes County, OREGON
Staff Summary
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Video Lottery FTE (165)2 0.10 0.10 0.10 0.10 0.10 0.10
Administrative Services FTE (625)1,2 4.65 4.65 6.65 6.65 6.40 6.40
TOTAL FTE 4.75 4.75 6.75 6.75 6.50 6.50
1 –The salary for Deputy County Administrator is split between Administrative Service (75%) and Risk Management (25%)
2—The salary for Assistant to the County Administrator is split between Administrative Services (65%), Health Benefits
(25%) and Video Lottery (10%)
Organizational Chart
County Administrator
1.00 FTE
Deputy County
Administrator
1.00 FTE
Asst. to the County
Administrator
0.75 FTE
Internal Auditor
1.00 FTE
Public Comm.
Coordinator
1.00 FTE
Executive
Secretary
1.00 FTE
Administrative
Assistant
1.00 FTE
VETERANS’
SERVICES
GRANT
PROJECTS
LAW LIBRARY
RISK
MANAGEMENT
Claims Coordinator
1.00 FTE
Secretary
1.00 FTE
Loss Prevention
Specialist
1.00 FTE
Department Head
Management
Represented by AFSCME
Confidential Employee
Grant Writer
1.00 FTE
Veterans’ Services
Officer
1.00 FTE
Assistant Veterans’
Services Officer
0.75 FTE
Secretary
1.00 FTE
Law Librarian
0.50 FTE
Departments reporting through Administrative Services
Page 233
Deschutes County, OREGON
Support Services—Administrative Services
Budget Summary — Administrative Services (625)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 70,480 158,276 140,000 200,000 42.9%
Internal Service Payments 881,738 881,738, 929,885 932,782 0.3%
County General Fund 172,000 197,117 40,000 40,000 0.0%
Other Revenue 1,109 881 500 500 0.0%
Total Resources 1,125,327 1,238,012 1,110,385 1,173,282 5.7%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 612,654 661,169 618,969 643,199 3.9%
Benefits 238,469 255,118 242,841 279,723 15.2%
Personnel Services 851,123 916,287 861,810 922,922 7.1%
Internal Service Fund Charges 2,819 2,540 2,642 2,594 (1.8%)
Public Information 48,195 49,832 50,000 40,000 (20.0%)
Employee Recognition Program 17,290 17,862 20,000 16,500 (17.5%)
Other Materials and Services 47,624 40,683 37,962 30,737 (19.0%)
Materials and Services 115,927 110,917 110,604 89,831 (18.8%)
Capital Outlay - - 100 100 0.0%
Transfer to Vehicle R & M (340) - 3,600 3,600 - (100%)
Contingency - - 134,271 160,429 19.5%
Total Requirements 967,051 1,030,804 1,110,385 1,173,282 5.7%
Page 234
Deschutes County, OREGON
Support Services—Administrative Services
Performance Management
Quantitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #1 (New Measure): Documents, contracts and resolutions processed per FTE
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #2: Support and promote Deschutes County Customer Service “Every Time” Standards
Department Measure #2: Post audit customer satisfaction rating as compared to national
average for local government
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #3: Average score received on employee satisfaction survey
Measure FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Deschutes County 96% 94% 96% 90% 95% 97%
National Average 92% 86% 86% 88% 88% N/A
FY 2014 Target
85% or greater
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
83% 85% No Employee
Survey
No Employee
Survey
No Employee
Survey
FY 2014 Target
85%
Page 235
Deschutes County, OREGON
Support Services—Administrative Services
Compliance/Outcome Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #4 (New Measure): Average time to complete Board of Commissioner
meeting minutes
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #5: Audit acceptance rate compared to the national average for local
governments
County Objective #6: Monitor, analyze and report on the financial health of the organization
Department Measure #6: Percentage of grant applications submitted by Administration Services that are
awarded funding
FY 2009 FY 2010 FY 2011 FY 2014 Target
$2,987,057 $7,412,515 $6,236,177
Value of Grant Applications
Value of Grants Awarded $1,790,452 $3,251,886 $4,753,730
Percentage Awarded 83% 75% 71% 60% or greater
FY 2012
$1,128,908
$862,197
75%
FY 2013
$838,839
$571,490
67%
Grant Applications Submitted 6 12 7 8 3
Grant Applications Awarded 5 9 5 6 2
Measure FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 YTD
Deschutes County 94% 97% 95% 90% 100% 100%
National Average 91% 84% 84% 79% 79% N/A
FY 2014 Target
90% or greater
Page 236
Deschutes County, OREGON
Support Services-Administrative Services
This department administers the salaries and benefits for more than 1,000 Deschutes County employees. The
department’s responsibilities include staff recruitments, compensation, leave programs, insurance, retirement
savings programs and other countywide programs. Additionally, this department also maintains employee
records and personnel files, facilitates employee training and ensures compliance with county, state and federal
rules and regulations. The Personnel Department assists in negotiating six employee association and union
contracts. Responsibility for implementing and maintaining salaries, benefits and working conditions contained
in these contracts also rests with this department. Salary and benefit surveys are routinely conducted in order to
remain competitive in the labor market. The Personnel Department is an internal service department and
therefore generates 77% of its resources from internal service charges. The remainder comes from beginning net
working capital, interest revenue and charges for services.
Staff Summary
1 - Beginning in FY 2011, the salary for the Personnel Services Manager, Personnel Analyst and Human Resources Analyst
are split between Personnel (95%) and Health Benefits (5%)
2- Beginning in FY 2013, the salary of the Assistant to the County Administrator is split between Administrative Services
(65%), Health Benefits (25%) and Video Lottery (10%). This position is not reflected in the organizational chart below.
Organizational Chart
Personnel Services (Fund 650)
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
TOTAL PERSONNEL FTE 7.25 7.25 7.25 7.50 8.00
Health Benefits FTE (675)1,2 1.00 1.00 1.15 1.40 1.90
Personnel FTE (650)1 6.25 6.25 6.10 6.10 6.10
FY 2014
5.85
1.90
7.75
Management
Represented by AFSCME
Confidential Employee
Deputy County
Administrator
Human Resources
Director
1.00 FTE
Human Resources
Analyst
1.00 FTE
Benefits
Coordinator
1.00 FTE
Personnel
Specialist
3.00 FTE
Personnel
Assistant
1.00 FTE
Wellness
Coordinator
0.50 FTE
Page 237
Deschutes County, OREGON
Support Services—Administrative Services
Budget Summary: Personnel (Fund 650)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 351,451 360,650 290,000 240,000 (17.2%)
Internal Service Payments 725,330 725,330 800,626 828,053 3.4%
County General Fund 15,500 12,463 - - 0.0%
Other Revenue 22,493 10,054 4,000 3,000 (25.0%)
Total Resources 1,114,774 1,108,497 1,094,626 1,071,053 (2.2%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 417,301 422,756 482,100 436,078 (9.5%)
Benefits 179,109 181,004 198,544 225,109 13.4%
Personnel Services 596,410 603,760 680,644 661,187 (2.9%)
Professional & Technical Services 35,225 42,585 84,881 63,185 (25.6%)
Internal Service Charges 2,990 3,134 2,920 2,918 (0.1%)
Recruitment & Advertising 15,969 45,765 50,750 45,750 (9.9%)
Other Materials and Services 57,119 51,651 83,818 82,455 (1.6%)
Materials and Services 157,714 177,559 302,369 244,308 (19.2%)
Capital Outlay - - 100 100 0.0%
Contingency - - 111,513 165,458 48.4%
Total Requirements 754,124 781,319 1,094,626 1,071,053 (2.2%)
Education Providers 46,411 34,423 80,000 50,000 (37.5%)
Page 238
Deschutes County, OREGON
Support Services—Administrative Services
Quantitative Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #3: Provide ongoing evaluation of employee performance, job satisfaction and
wellness
Department Measure #1: Percentage of employee evaluations completed within 30 days of
employee anniversary date
Department Measure #2: Percentage of employee evaluations completed
Qualitative Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Support employee development, productivity and safety through training,
technology, resources and tools necessary to deliver quality public services
Department Measure #3 (New Measure): Percentage of responses to post-training surveys
satisfied with the course
County Objective #3: Provide comprehensive support services in an effective and efficient manner
Department Measure #4: Average score received on customer satisfaction survey
Compliance/Outcome Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #3: Provide ongoing evaluation of employee performance, job satisfaction and
wellness
Department Measure #5: Employee voluntary, excluding lay-offs and discharges, turnover rate
FY 2008 FY 2009 FY 2010 FY 2011 FY 2014 Target
10.1% 5.2% 3.6% 4.9% Less than 5.2%
FY 2013
7.1%
FY 2012
5.4%
Performance Management
Measure FY 2010 FY 2011 FY 2013
Measure #1 70% 84% 67%
Measure #2 88% 91% 83%
FY 2012
71%
86%
FY 2014 Target
80% or greater
90% or greater
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
93% 91% No Employee
Survey
No Employee
Survey
No Employee
Survey
FY 2014 Target
91%
Page 239
Support Services—Administrative Services
Deschutes County, OREGON
Health Benefits Trust (Fund 675)
Deschutes County partially self-insures employee medical and prescription benefits with a third party
administrator processing claims for services. Dental, vision and alternative care benefits are fully self-insured.
Central Oregon Intergovernmental Council (COIC) and retirees of the County and COIC also participate in the
program. One full-time Benefits Coordinator manages the program.
Interfund charges are assessed monthly to each department and employees contribute a monthly premium of $90.
In FY 2014, the amount departments pay per budgeted FTE has increased 11% to maintain a consistent and
healthy contingency. Expenses for this fund for FY 2014 are projected to increase by 8% over FY 2013. Although
the contingency is expected to decrease in FY 2014, based on a deliberate drawdown, the contingency will remain
well above actuarial standards.
Ongoing federal mandates to health benefit plans have impacted the Health Benefits Trust in FY 2013, and will
continue in FY 2014. These mandates led to increased expenses in the benefits plan due to associated costs. Segal
Consulting was hired in FY 2011 to review the health plan and identify changes that would provide cost savings
for the plan. Most of their suggestions have been instituted, such as increasing office visit co-pays from $15 to $25,
soliciting for new long term disability and life insurance carrier which has saved the plan approximately $100,000
per year.
In February 2011, the Deschutes Onsite Clinic (DOC) a health clinic for those covered by the plan, opened. The
initial operating costs were recovered within nine months after the opening. Thus far, the DOC has recorded more
than 14,000 office visits, 8,500 lab draws and written more than 12,000 prescriptions. The use of the DOC has
avoided more than $1 million in costs for the health plan and more than $400,000 for employees. In FY 2013, for
the third consecutive year, the DOC offered health risk assessments for employees and spouses to which 798
individuals participated.
In May 2012, the DOC Pharmacy opened. It provides discount prescriptions to those covered by the plan while
saving the health plan on overall expenses. Concurrently, a countywide wellness program kicked off. A part time
wellness coordinator was hired in FY 2012, a Wellness Task Force was established with representatives from all
departments to develop the program. Initial programs include contracting with a registered dietician for no-cost
consultations, weight watchers classes, exercises classes and informational programs.
Page 240
Deschutes County, OREGON
Budget Summary—Health Benefits Trust (Fund 675)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 91,359 101,066 148,482 141,752 (4.5%)
Benefits 36,305 41,382 58,890 67,924 15.3%
Personnel Services 127,664 142,448 207,372 209,676 1.1%
Internal Service Fund Charges 6,716 17,835 38,060 41,925 10.2%
Claims 14,091,904 14,866,839 14,940,000 15,212,015 1.8%
Refunds (100,908) (149,503) - - 0.0%
Stop Loss Coverage 335,724 355,451 350,000 375,000 7.1%
State Assessments 124,832 155,263 160,000 215,000 34.4%
Administrative Fee 404,720 426,028 432,000 451,000 4.4%
Deschutes Onsite Clinic 507,338 913,604 873,700 949,250 8.6%
DOC Pharmacy - 292,596 2,308,287 1,791,554 (22.4%)
Wellness Program - 28,852 105,000 67,150 (36.0%)
Other Materials and Services 50,622 88,597 109,685 40,462 (63.1%)
Materials and Services 15,420,948 16,995,562 19,316,732 19,143,356 (0.9%)
Contingency - - 9,880,896 10,297,682 4.2%
Total Requirements 15,548,612 17,138,010 29,405,000 29,650,714 0.8%
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 16,988,140 15,829,888 13,800,000 11,700,000 (15.2%)
Federal Government Payments 93,496 150,431 - - 0.0%
Employee Share of Premiums 534,405 633,226 680,000 1,020,000 50.0%
Department Share of Premiums 11,407,042 12,070,571 12,795,000 14,269,138 11.5%
COIC Premiums 1,418,895 1,230,390 1,300,000 1,592,750 22.5%
Retirees & COBRA Premiums 732,526 835,024 750,000 958,333 27.8%
Prescription Rebates 94,970 127,342 - - 0.0%
Interest Revenue 109,026 99,992 80,000 60,000 (25.0%)
Claims Reimbursements - 711,861 - 50,493 100.0%
Other Revenue - 311 - - 0.0%
Total Resources 31,378,500 31,689,037 29,405,000 29,650,714 0.8%
Support Services—Administrative Services
Page 241
Support Services—Administrative Services
Deschutes County, OREGON
This department is responsible for overseeing the insurance needs of the County and administering the County's
self-insurance program for workers' compensation, unemployment, general liability, and vehicle liability. Risk
Management also manages insurance programs for property, buildings and contents, volunteers, public officials, and
bonds. The department is responsible for safety within County operations with a goal of providing a safe
environment for county representatives so that no person is exposed to preventable accidents or illness. Risk
Management coordinates with federal and state agencies to implement safety regulations to enhance employee
health and safety while working, as well as serving as the primary contact on the Americans with Disabilities Act
(ADA).
This fund maintains a contingency at a level that is actuarially sound to provide coverage for the County’s self
insurance program. Claims costs are budgeted at $1.77 million. The revenue for this fund comes from two main
sources: beginning net working capital (49%) and interfund charges to departments for insurance coverage (50%).
Staff Summary
1 –The salary for Deputy County Administrator is split between Administrative Service (75%) and Risk Management (25%)
Organizational Chart
Risk Management (Fund 670)
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Risk Management FTE (670)1 4.25 3.25 3.25 3.25 3.25 3.25
Management
Confidential Employee
Deputy County
Administrator
0.25 FTE
Claims Coordinator
1.00 FTE
Senior Secretary
1.00 FTE
Loss Prevention
Specialist
1.00 FTE
Page 242
Deschutes County, OREGON
Support Services—Administrative Services
Performance Management
Quantitative Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Support employee development, productivity and safety through training,
technology, resources and tools necessary to deliver quality public services
Department Measure #1 (New Measure): Work days lost due to workplace accidents
Qualitative Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #2: Percentage of responses to post-training surveys satisfied with the course
Compliance/Outcome Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Support employee development, productivity and safety through training,
technology, resources and tools necessary to deliver quality public services
Department Measure #3: Number of workplace accidents that require days away from work,
restricted, or transferred workers per 100 employees (DART Rate)
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
81% 87% No Employee
Survey
No Employee
Survey
No Employee
Survey
FY 2014 Target
87%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2013
Deschutes County 1.4 0.3 1.8 1.9 2.2
National Average –Local Gov’ts 5.1 5.7 5.1 5.4 N/A
FY 2012
2.5
N/A
FY 2014 Target
1.35
N/A
Page 243
Deschutes County, OREGON
Support Services—Administrative Services
Budget Summary-Risk Management (Fund 670)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 2,374,541 2,039,937 2,000,000 2,517,479 25.9%
Interfund Payments-Vehicle Insurance 182,710 178,310 173,635 164,150 (5.5%)
Interfund Payments-General Liability 335,833 250,855 262,333 272,823 4.0%
Interfund Payments-Property Insurance 294,019 311,633 313,480 326,526 4.2%
Interfund Payments-Unemployment Insurance 172,348 254,862 250,000 310,203 24.1%
Interfund Payments-Workers’ Compensation 905,974 1,477,736 1,440,176 1,512,188 5.0%
County General Fund - 200,000 - - 0.0%
Other Revenue 62,099 96,166 93,600 68,430 (26.9%)
Total Resources 4,327,524 4,809,499 4,533,224 5,171,799 14.1%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 201,202 188,835 222,629 221,688 (0.4%)
Benefits 89,825 85,927 95,267 111,639 17.2%
Personnel Services 291,027 274,762 317,896 333,327 4.9%
Internal Service Fund Charges 144,888 120,367 108,747 118,607 9.1%
Settlements and Insurance 1,811,996 2,150,743 1,901,715 1,790,705 (5.8%)
Other Materials and Services 39,675 15,636 58,528 50,461 (13.8%)
Materials and Services 1,996,559 2,286,746 2,068,990 1,959,773 (5.3%)
Capital Outlay - - 100 100 0.0%
Transfer-Vehicle R&M (340) - 7,200 7,200 7,320 1.7%
Contingency - - 2,139,038 2,871,279 34.2%
Total Requirements 2,287,586 2,568,708 4,533,224 5,171,799 14.1%
Page 244
Deschutes County, OREGON
Support Services—Administrative Services
This department assists veterans and their family members in submitting claims to the Federal Veterans’
Administration for all veterans’ benefits. These claims include service-connected disability compensation,
non-service connected pensions, widows’ pensions, death and indemnity compensation, home improvements for
handicapped adaptability, medical benefits, burial benefits, home loans, vocational rehabilitation and education,
clothing allowances, and specially adapted automobile equipment grant requests. The veterans’ service officer is
accredited through the Oregon Department of Veterans Affairs to provide the best and most accurate claims
work possible for the veterans of Deschutes County. The department employees a 1.00 FTE assistant veterans’
services officer, which has allowed the department to increase the overall claims processing and provide
increased outreach to other areas of the county. The department also provides a federal work study program to
assist veterans currently enrolled as full-time students. This program provides these students a place to work in
a veterans’ benefits environment, and be paid by the federal Veterans Administration. The department
currently maintains more than 3,800 files, which is up approximately 750 from the past year. The office sees on
average 45 clients a week and receives 35 to 50 phone calls per day inquiring about veterans’ benefits. The
department also makes referrals to other state and local services to help with any other needs that may arise in
life.
Veterans’ Services relies heavily on County General Fund for revenue (74%). An additional 33% comes from
state funding with the remainder coming from charges for services.
Staff Summary
Organizational Chart
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Veterans’ Services FTE (001-2300) 2.50 2.50 2.75 2.75 2.75 3.00
Veterans’ Services (Fund 001-2300)
Deputy County
Administrator
Veterans’ Services
Officer
1.00 FTE
Assistant Veterans’
Services Officer
1.00 FTE
Secretary
1.00 FTE
Management
Represented by AFSCME
Page 245
Deschutes County, OREGON
Support Services—Administrative Services
Performance Management
Quantitative Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #1 (New Measure): Number of clients served per FTE
Qualitative Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #2: Support and promote Deschutes County Customer Service “Every Time” Standards
Department Measure #2 (New Measure): Average score received on customer satisfaction survey
Compliance/Outcome Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #3 (New Measure): Average time to address client needs
Budget Summary (Fund 001-2300)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
State Government Payments 67,544 68,674 67,500 70,920 5.1%
Charges for Services - 900 900 - (100.0%)
County General Fund 198,279 186,103 192,592 228,243 18.5%
Total Resources 265,823 255,677 260,992 299,163 14.6%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 124,469 115,706 115,482 129,003 11.7%
Benefits 65,471 62,882 63,528 82,884 30.5%
Personnel Services 189,940 178,588 179,010 211,887 18.4%
Materials and Services 75,883 77,089 81,882 87,176 6.5%
Capital Outlay - - 100 100 0.0%
Total Requirements 265,823 255,677 260,992 299,163 14.6%
Other Materials and Services 32,340 32,125 37,300 38,620 3.5%
Internal Service Fund Charges 43,543 44,964 44,582 48,556 8.9%
Page 246
Deschutes County, OREGON
Support Services—Administrative Services
This department researches, identifies and seeks award of external funds from federal, state and private sources.
These funds are both for county services and as pass-through funds for local organizations. The Grant Projects
Fund is almost entirely reliant upon funding from the County General Fund (98%), with interfund payments
providing the remainder.
Staff Summary
Budget Summary
Grant Projects (Fund 001-2600)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interfund Payments 2,000 2,000 2,000 2,000 0.0%
County General Fund 113,035 116,480 120,749 127,951 6.3%
Total Resources 115,035 118,480 122,749 129,951 5.9%
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Grant Projects FTE (001-2600) 1.00 1.00 1.00 1.00 1.00 1.00
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 77,424 79,659 82,767 84,078 1.6%
Benefits 31,246 31,623 33,269 38,844 16.8%
Personnel Services 108,670 111,282 116,036 122,922 5.9%
Materials and Services 6,365 7,198 6,713 6,929 3.2%
Capital Outlay - - - 100 100.0%
Total Requirements 115,035 118,480 122,749 129,951 5.9%
Internal Service Fund Charges 4,775 4,817 5,163 5,629 9.0%
Other Materials & Services 1,591 2,381 1,550 1,300 (16.1%)
Page 247
Deschutes County, OREGON
Support Services—Health Benefits
Support Services—Administrative Services
The Law Library is available for use by those who are not able, or do not wish to maintain a law library. Users are
primarily attorneys, but the law library is available for use by the general public. It is open 20 hours per week.
The majority of funding for the library comes from the state in support of the Deschutes County Circuit Courts.
Staff Summary
Budget Summary
Law Library (Fund 215)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 254,383 361,454 400,000 415,000 3.8%
State Government Payments 260,675 206,762 200,000 168,000 (16.0%)
Other Revenue 2,303 2,731 2,500 2,400 (4.0%)
Total Resources 517,361 570,947 602,500 585,400 (2.8%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 36,130 34,677 37,297 36,422 (2.3%)
Benefits 14,990 14,805 15,816 18,093 14.4%
Personnel Services 51,120 49,482 53,113 54,515 2.6%
Internal Service Fund Charges 39,638 34,651 39,685 40,951 3.2%
Books 54,180 70,387 80,000 70,000 (12.5%)
Other Materials and Services 10,969 9,329 9,104 9,878 8.5%
Materials and Services 104,787 114,367 128,789 120,829 (6.2%)
Capital Outlay - - 100 100 0.0%
Contingency - - 420,498 409,956 (2.5%)
Total Requirements 155,907 163,849 602,500 585,400 (2.8%)
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Grant Projects FTE (001-2600) 0.50 0.50 0.50 0.50 0.50 0.50
Page 248
Deschutes County, OREGON
Support Services—Administrative Services
This fund provides forgivable loan funding to start up companies. If the organizations hire a
pre-determined number of new employees at career-wage salaries and the positions are on their payroll for
at least 12 months, the loan is forgiven. Thus far seven such loans have been provided. This loan program
was established in FY 2011 using $200,000 in one-time revenue received from delinquent tax payments on
foreclosed property. In FY 2012, County General Funds were used to replenish the fund for $96,833 in loans.
In FY 2013, Video Lottery Fund was used to replenish the fund. There are no transfers budgeted for
FY 2014. In addition, this fund also receives $26,667 per year from Cascade Health Community based on a
loan provided in 2008. These payments are scheduled to continue through 2022.
Economic Development Fund (Fund 105)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 119,736 196,355 225,000 100,000 (55.6%)
Contract Payments 26,667 26,667 26,667 26,667 0.0%
Other Revenue 1,952 1,351 1,000 - (100.0%)
Transfer from Video Lottery (165) - - 47,333 - (100.0%)
County General Fund 200,000 96,833 - - 0.0%
Total Resources 348,355 321,205 300,000 126,667 (57.8%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Grants - 14,000 - - 0.0%
Loans 152,000 123,000 300,000 126,667 (57.8%)
Total Requirements 152,000 137,000 300,000 126,667 (57.8%)
Page 249
Deschutes County, OREGON
Support Services—Administrative Services
This fund accounts for revenue and expenditures associated with small grants that are not specific to any
department operation. It is primarily used for park improvements funded by the Oregon State Marine
Board. These funds are passed through this fund and provided to the U.S. Forest Service. The most recent
improvements include the Gull Point Boating Improvements and North Wickiup Boating Improvements.
Grant Projects (Fund 120)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 15,421 5,901 6,000 6,000 0.0%
Federal & State Payments 7,676 - - - 0.0%
Other Revenue 87 39 - - 0.0%
Total Resources 23,185 5,940 6,000 6,000 0.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Grants, Loans & Reimbursements 17,285 - 16,000 6,000 (62.5%)
Total Requirements 17,285 - 16,000 6,000 (62.5%)
Page 250
Deschutes County, OREGON
Support Services—Administrative Services
Established in 1999, the Bethlehem Inn provides emergency food and shelter for Central Oregon’s homeless
population. In cooperation with the City of Bend, Deschutes County purchased a facility for this organization. In
FY 2008, the City of Bend provided $230,000 of the $250,000 required as a down payment for the property with
Deschutes County covering the remaining $20,000. Deschutes County paid the remaining $2.25 million and fund-
raising proceeds were originally anticipated to reimburse the County. Currently, Bethlehem Inn is paying the
County $2,034 a month in lease payments. The balance and interest owed to the County appear as a negative
balance in beginning net working capital.
Bethlehem Inn (Fund 128)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital (2,722,510) (2,716,581) (2,710,000) (2,700,600) (0.3%)
Interest Revenue (18,479) (18,000) - - 0.0%
Leases 24,408 24,408 24,408 24,408 0.0%
Private Grants - - 100,592 2,700,600 2584.7%
Transfer-Project Dev.(140) - - 1,650,000 - (100.0%)
Transfer-Gen. Cap. Res (143) - - 1,060,000 - (100.0%)
Total Resources (2,716,581) (2,710,173) 125,000 24,408 (80.5%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Debt Service - - 125,000 24,408 (80.5%)
Total Requirements - - 125,000 24,408 (80.5%)
Page 251
Deschutes County, OREGON
Support Services—Administrative Services
This fund was established in FY 2009 to facilitate a loan to the Brightside Animal Center, formerly the
Humane Society of Redmond. The loan allowed this organization to continue to operate and address growing
financial challenges. The initial loan was for approximately $1.2 million, with the option for Brightside to
request additional funding as needed.
Humane Society of Redmond (Fund 129)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interest Revenue 3,942 8,534 - - 0.0%
Loan Repayment 196,058 54,051 750,000 750,000 0.0%
Loans 52,210 55,000 45,000 - (100.0%)
Total Resources 252,210 117,586 795,000 750,000 (5.7%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Loans 52,210 55,000 45,000 - (100.0%)
Debt Service 200,000 62,586 750,000 750,000 0.0%
Total Requirements 252,210 117,586 795,000 750,000 (5.7%)
Under Oregon Revised Statute 293.575, the State provides funds to the County to expend for range
improvements such as fences, reservoirs, wells, water development, and maintenance. Funds are generally
used for the cost of materials, with receipts providing a match for labor. The Board of County Commissioners
has designated the local Soil and Water Conservation District as the Grazing Advisory Board.
Taylor Grazing (Fund 155)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 8,915 12,336 16,000 20,000 25.0%
State Government Payments 3,355 4,103 4,000 5,000 25.0%
Interest Revenue 67 96 100 100 0.0%
Total Resources 12,336 16,536 20,100 25,100 24.9%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Range Improvements - - 20,100 25,100 24.9%
Fencing - - - - 0.0%
Total Requirements - - 20,100 25,100 24.9%
Page 252
Support Services—Administrative Services
Deschutes County, OREGON
The County receives state grants for the purpose of developing, improving, or maintaining specialized
transportation services for the elderly and disabled. These funds are disbursed annually by the State
Department of Transportation. Services and programs partially funded with Special Transportation funds
include the Bend Dial-a-Ride, Central Oregon Resources for Independent Living, Central Oregon Intergovern-
mental Council (COIC) and Opportunity Foundation. A portion of these funds is distributed by the State on a
per-capita basis. Other funds are received through a competitive grant process.
Special Transportation (Fund 150)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 26,991 17,502 15,000 10,000 (33.3%)
State Government Payments 621,144 308,305 500,000 500,000 0.0%
Other Revenue 1,640 715 - 600 100.0%
Total Resources 649,775 326,522 515,000 510,600 (0.9%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Transportation 629,959 315,054 512,400 508,000 (0.9%)
Other Materials and Services 2,314 2,228 2,500 2,500 0.0%
Materials and Services 632,273 317,282 514,900 510,500 (0.9%)
Capital Outlay - - 100 100 0.0%
Total Requirements 632,273 317,282 515,000 510,600 (0.9%)
Page 253
Deschutes County, OREGON
Support Services—Administrative Services
The County receives revenues distributed by the state on a formula basis from the State’s Video Lottery activities.
The majority of revenue to this fund is used to support the following programs:
Economic Development ($217,200) - these funds are provided to Economic Development for Central
Oregon (EDCO) to be used for activities that support job creation, retention, as well as business recruitment
and development.
Project Support ($29,000) - the Board of Commissioners identify priority projects to support on an annual
basis.
County Service Partners Grant Program identifies nonprofit organizations that are funded by revenue
dictated by law for a specific service, they provide a service the County would otherwise have to provide or
they are created or governed by the Board of County Commissioners. The following 14 agencies have been
identified as Service Partners for FY 2014:
Central Oregon Council on Aging ($28,500)
MountainStar Relief Nursery ($12,000)
Cascade Youth and Family ($13,000)
KIDS Center ($20,000)
Latino Community Association ($11,000)
Family Access Network ($10,000)
Saving Grace—Mary’s Place ($10,000)
Central Oregon Veterans Outreach ($10,000)
Court Appointed Special Advocates ($30,000)
Central Oregon 2-1-1 ($10,000)
Upper Deschutes Watershed Council ($20,000)
Central Oregon Intergovernmental Council ($12,134)
Bethlehem Inn ($15,000)
Redmond Seniors ($4,000)
Emergency Food and Shelter Grant Program ($75,000) - United Way administers a competitive grant
process for the allocation of federal funds. In support of this effort, Deschutes County will contribute funds to
be included in this annual grant program.
Discretionary Grant Program ($60,000) - supports local not-for-profit organizations by providing economic
development grants. These funds are distributed throughout the year at the discretion of the Board of County
Commissioners.
Community Grant Program ($63,166) - distributes grants to local nonprofit organizations for providing
services in specific areas of need, such as providing emergency food, clothing or shelter, protecting abused or
neglected individuals, or health and mental health treatment for those lacking resources to provide it for
themselves. Recipient selection is through an annual competitive grant process. The County General Fund
transfers $89,350 for Juvenile Crime Prevention Grants as part of the Community Grant Program.
Video Lottery Fund (Fund 165)
Page 254
Support Services—Administrative Services
Deschutes County, OREGON
Budget Summary
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 37,226 97,731 100,000 100,000 0.0%
State Government Payments 510,732 614,856 600,000 600,000 0.0%
Interest Revenue 772 699 750 1,000 33.3%
County General Fund 119,350 89,350 89,350 - (100.0%)
Total Resources 668,080 802,636 790,100 701,000 (11.3%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Personnel Services 8,963 10,059 10,589 12,009 13.4%
Internal Service Fund Charges 8,444 9,357 11,058 10,831 (2.1%)
Economic Development of Central Oregon 110,000 112,200 112,200 250,000 122.8%
Central Oregon Intergovernmental Council 13,758 13,758 13,758 12,134 (11.8%)
Other Grants 429,184 540,700 531,239 356,630 (32.9%)
Materials and Services 561,386 676,015 668,255 629,595 (5.8%)
Capital Outlay - - 100 100 0.0%
Transfer –Econ Development (105) - - 47,333 - (100.0%)
Contingency - - 63,823 59,296 (7.1%)
Total Requirements 570,349 686,074 790,100 701,000 (11.3%)
Page 255
Deschutes County, OREGON
Support Services—Finance
The Finance Department is responsible for three primary County functions: property tax collections, accounting, and
the treasury function. Department activities include annual budget coordination, financial planning, internal and
external financial reporting, general accounting, accounts payable, payroll processing, maintaining capital asset
records, property tax billing and
collections, distribution of property taxes to
all taxing districts, cash management and
investments (treasury), revenue collection,
dog licensing and administration,
negotiating and administering the County’s
long-term debt, and the collection and
administration of the transient room tax.
Department Overview
Budget Summary:
Finance
Total Budget $1,472,390
Budget -6.0%
Total Staff 7.29 FTE
Staff Change -0.51 FTE
Wayne Lowry, Director
Finance
Mission Statement
Provide timely and comprehensive financial services of the highest quality in a cost-
effective manner while adhering to the highest ethical standards
Budget Summary:
Tax
Total Budget $846,733
Budget Change +1.5%
Total Staff 4.80 FTE
Staff Change -0.50 FTE
Page 256
Deschutes County, OREGON
Support Services—Finance
Successes in the Past Year
FY 2013 tax collections set new records in number of accounts processed and total dollars collected. The
collection process and distribution of tax dollars to the taxing districts was accomplished in a timely and
efficient manner.
Deschutes County was notified by Government Finance Officers Association (GFOA) of awards for both the
Certificate of Achievement for Excellence in Financial Reporting (FY 2012 CAFR) and the Distinguished
Budget Presentation Award (FY 2013 Budget).
The Finance Department was successful in providing a variety of financial services to all of the Deschutes
County departments and Deschutes County citizens, in a highly professional and timely manner
Significant Issues in the Year Ahead
The future will include higher PERS rates to departments and increases in healthcare expense to
departments. These increases, along with COLA adjustments and step increases, mean balancing the budget
will continue to be challenging.
In order to comply with GASB No.45 (Accounting and Financial Reporting by Employers for Postemployment
Benefits Other than Pensions), the County’s “Report of Actuarial Valuation” will be updated
Fiscal Issues and Conditions
Finance Services (Fund 630) relies on internal service charges to support its operations including Investment
fees. The Finance/Tax Department (Fund 001-1800) relies primarily on County general funds for resources to
support its operations. Additionally, this department receives revenue from state grants and tax-related fees.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Finance FTE (630) 7.80 7.80 7.80 7.80 7.80
Tax FTE (001-1800) 5.30 5.30 5.30 5.30 5.30
Dog Control FTE (350) 0.90 0.90 0.90 0.90 0.90
TOTAL FINANCE FTE 14.00 14.00 14.00 14.00 14.00
FY 2014
7.29
4.80
1.02
13.50
Transient Room Tax (160) - - - - - 0.33
Transient Room Tax 1% (170) - - - - - 0.06
Staff Summary
Successes and Challenges
Page 257
Deschutes County, OREGON
Support Services—Finance
Budget Summary — Finance (Fund 630)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 573,333 788,522 540,000 377,000 (30.2%)
Internal Service Payments 827,874 827,874 962,431 1,035,944 7.6%
Interfund Charges-Administrative Fees 12,000 12,000 12,000 20,000 66.7%
Interfund Charges-Juvenile (230) 20,000 - - - 0.0%
Other Revenue 53,448 52,382 51,446 39,446 (23.3%)
County General Fund 363,000 16,154 - - 0.0%
Total Resources 1,849,655 1,696,932 1,565,877 1,472,390 (6.0%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 611,247 639,057 771,860 656,394 (15.0%)
Benefits 240,660 246,684 280,932 297,266 5.8%
Personnel Services 851,907 885,741 1,052,792 953,660 (9.4%)
Audit & Accounting Services 69,595 89,575 85,000 95,000 11.8%
Internal Service Fund Charges 3,431 3,276 3,291 3,288 (0.1%)
Software Maintenance Agreement 57,240 57,203 62,000 54,000 (12.9%)
Other Materials and Services 50,216 50,239 78,817 79,045 0.3%
Materials and Services 209,226 227,664 259,358 261,033 0.6%
Capital Outlay - - 60,000 5,000 (91.7%)
Contingency - - 193,727 252,697 30.4%
Total Requirements 1,061,133 1,113,405 1,565,877 1,472,390 (6.0%)
Printing & Postage 28,744 27,372 30,250 29,700 (1.8%)
Organizational Chart
Management
Represented by AFSCME
Department Head
Confidential Employee
Finance Director/
County Treasurer
1.00 FTE
Revenue Accounting
Supervisor
1.00 FTE
Chief Deputy
Tax Collector
1.00 FTE
Property Tax
Analyst
1.00 FTE
Accounting
Manager
1.00 FTE
Payroll Technician
1.00 FTE
Financial/ Budget
Analyst
1.00 FTE
Accounting
Clerk III
1.00 FTE
Accounting
Technician
1.00 FTE
Accounting
Clerk II
1.00 FTE
Staff
Accountant
1.00 FTE
Collection
Specialist
1.00 FTE
Customer Service
Clerk II
1.50 FTE
Page 258
Support Services—Finance
Deschutes County, OREGON
Budget Summary — Tax (Fund 001-1800)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Taxes 29,459 47,715 28,800 38,600 34.0%
State Government Payments 168,768 163,800 170,000 170,050 0.0%
Other Revenue 30 135 100 100 0.0%
County General Fund 629,386 556,819 634,965 637,983 0.5%
Total Resources 827,643 768,469 833,865 846,733 1.5%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 336,472 306,467 334,166 320,856 (4.0%)
Benefits 145,945 140,640 152,597 164,062 7.5%
Personnel Services 482,418 447,107 486,763 484,918 0.4%
Internal Service Fund Charges 85,443 80,603 70,362 70,679 0.5%
Software Maintenance Agreement 27,225 31,400 50,000 50,000 0.0%
Printing, Postage & Mailing Service 89,040 84,412 95,500 103,000 7.9%
Interfund-Building Rental 54,000 54,000 54,000 54,000 0.0%
Other Materials and Services 89,518 70,947 74,240 83,136 12.0%
Materials and Services 345,225 321,362 344,102 360,815 4.9%
Capital Outlay - - 3,000 1,000 (66.7%)
Total Requirements 827,643 768,469 833,865 846,733 1.5%
Page 259
Support Services—Finance
Deschutes County, OREGON
Performance Management
Quantitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #1: Percentage of tax statements issued by October 21st
Department Measure #2: Number of tax accounts processed per FTE
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #3 (New Measure): Average score received on employee satisfaction survey
Compliance/Outcome Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #6: Monitor, analyze and report on the financial health of the organization
Department Measure #4: Receive GFOA Distinctive Budget Presentation Award for the FY 2014
budget document
Department Measure #5: Receive GFOA Certificate of Achievement Award for FY 2013
Comprehensive Annual Financial Report (CAFR)
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2014 Target
19,445 19,960 20,060 20,088 22,628 23,000
FY 2013
22,444
Measure FY 2009 FY 2010 FY 2011 FY 2012 FY 2014 Target
Measure #4 Received
Award
Received
Award
Received
Award
Received
Award Receive Award
Measure #5 Received
Award
Received
Award
Received
Award
Received
Award Receive Award
FY 2013
Received
Award
Received
Award
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2014 Target
N/A N/A 100% 100% 100% 100%
FY 2013
100%
Page 260
Support Services—Finance
Deschutes County, OREGON
This fund was established in FY 2002 to account for resources that will be used to minimize future PERS
rate increases to departments. County departments have contributed resources since FY 2002 during years
when PERS rates were reduced to provide for future increases in the PERS rate. Reserve funds were used in
FY 2012 and FY 2013 as PERS rates went up significantly. These resources are anticipated to be used again
in FY 2014 as PERS rates continue to rise. PERS rates are expected to rise again in 2015/16 and 2017/19.
PERS Reserve (135)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 12,481,624 12,935,748 11,390,000 9,810,000 (13.9%)
Interest Revenue 85,386 81,570 75,000 40,000 (46.7%)
Interfund Charges 979,588 - - - 0.0%
Total Resources 13,546,598 13,017,318 11,465,000 9,850,000 (14.1%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Benefits - 1,625,977 1,800,000 2,230,000 23.9%
Personnel Services - 1,625,977 1,800,000 2,230,000 23.9%
Materials and Services 850 850 1,000 1,000 0.0%
Transfer-Debt Service Fund (575) 610,000 - - - 0.0%
Reserve for Future Expenditures - - 9,664,000 7,619,000 (21.2%)
Total Requirements 610,850 1,626,827 11,465,000 9,850,000 (14.1%)
Page 261
In accordance with Oregon Revised Statute 328.005, the County records federal forest receipts, property
taxes, interest and taxes on electric power cooperatives into this fund. These resources are distributed
among the school districts within Deschutes County in proportion to the resident average daily
membership for the preceding fiscal year.
County School (145)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 200 38 - - 0.0%
Federal Government Payments 745,697 440,887 138,000 125,000 (9.4%)
State Government Payments 233,877 246,423 257,750 269,800 4.7%
Interest Revenue 243 179 250 200 (20.0%)
Total Resources 980,017 687,527 396,000 395,000 (0.3%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
School Districts 979,980 687,511 756,000 395,000 (47.8%)
Total Requirements 979,980 687,511 756,000 395,000 (47.8%)
Support Services—Finance
Deschutes County, OREGON Page 262
Deschutes County, OREGON
Resorts, hotels, motels and other lodging facilities located in the unincorporated areas of Deschutes County
are required to collect a 7% transient room tax on their room rental charges, for stays of 30 days or less. The
transient room taxes are allocated 6/7ths to this fund and 1/7th to the Transient Room Tax—1% Fund (170).
These resources are distributed to Law Enforcement District #2, Central Oregon Visitors Association (COVA),
the Fair and Expo Center , and the Sunriver Chamber of Commerce.
Transient Room Tax (Fund 160)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,696 5,607 - - 0.0%
Transient Room Tax 2,690,629 2,792,239 2,625,621 2,931,857 11.7%
Interest Revenue 3,107 3,002 1,500 2,000 33.3%
Total Resources 2,695,431 2,800,848 2,627,121 2,933,857 11.7%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 3,411 2,891 5,574 32,781 488.1%
Benefits 322 221 426 13,060 2965.7%
Personnel Services 3,733 3,112 6,000 45,841 664.0%
Internal Service Fund Charges 6,940 7,311 7,757 10,091 30.1%
Law Enforcement District #2 (702) 2,135,642 2,215,856 2,578,265 2,274,297 (11.8%)
Central Oregon Visitors Assoc. 492,636 511,365 603,042 537,154 (10.9%)
Sunriver Area Chamber of Commerce 20,617 21,339 21,339 23,473 10.0%
Other Materials and Services 5,383 11,661 22,574 17,257 (23.6%)
Materials and Services 2,661,218 2,767,532 3,232,977 2,862,272 (11.5%)
Transfer-Fair & Expo Center (618) 24,873 25,744 25,744 25,744 0.0%
Total Requirements 2,689,824 2,796,389 3,264,721 2,933,857 (10.1%)
Support Services—Finance
Page 263
Resorts, hotels, motels and other lodging facilities located in the unincorporated portion of Deschutes County
are required to collect a 7% transient room tax on their room rental charges, for stays of 30 days or less. The
transient room taxes are allocated 1/7th to this fund and 6/7ths to the Transient Room Tax Fund (160).
Originally, this fund was used to service the debt on a building previously occupied by Central Oregon
Visitors Association (COVA). When the debt was being serviced, all remaining revenue was provided to
COVA. The debt was paid in full in FY 2008. For FY 2014 about 60% of funds are allocated to COVA and 40%
to the Fair and Expo Center.
Transient Room Tax-1% (Fund 170)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 966 991 - - 0.0%
Transient Room Tax 448,438 465,373 437,603 488,643 11.7%
Interest Revenue 747 770 500 500 0.0%
Total Resources 450,151 467,134 438,103 489,143 11.7%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 568 480 929 5,463 488.1%
Benefits 54 37 71 2,177 2966.2%
Personnel Services 622 517 1,000 7,640 664.0%
Internal Service Fund Charges 4,641 4,924 5,219 4,647 (11.0%)
Central Oregon Visitors Assoc. 363,000 375,000 452,596 283,733 (37.3%)
Other Materials and Services 897 1,944 3,538 3,967 12.1%
Materials and Services 368,538 381,868 461,353 292,347 (36.6%)
Transfer-Fair & Expo Center (618) 80,000 82,800 82,800 189,156 128.4%
Total Requirements 449,160 465,185 545,153 489,143 (10.3%)
Deschutes County, OREGON
Support Services—Finance
Page 264
Deschutes County, OREGON
Support Services—Finance
Dog licensing, as required by Oregon statute, is facilitated through this fund. There are more than 16,250 dogs
licensed in Deschutes County. In order to receive a license, the dog must have a current rabies certification as
required by the Oregon Health Division. The license fee is split between Deschutes County, City of Bend, City of
Redmond, Humane Society of Central Oregon and the Humane Society of Redmond. Licensees are provided the
option to donate additional funds that are used for spay and neuter grants to local providers. Licenses can be
issued by Deschutes County and by both the Humane Society of Central Oregon and the Redmond Humane
Society. Additionally, there are seven veterinarians who have contracted with the County to issue dog licenses.
Kennel licenses are also issued through the County and revenue is recorded in this fund, subsequent to an
inspection by the Animal Control Division of the Sheriff’s Office. There are currently 31 active kennels in
Deschutes County. This fund is primarily funded through the fees for dog licenses, kennel licenses and a transfer
from the County General Fund.
Dog Control (Fund 350)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 195,728 253,492 200,000 220,000 10.0%
Dog & Kennel Licenses 181,372 188,130 191,500 253,700 32.5%
Fines 6,899 6,948 5,560 3,060 (45.0%)
Other Revenue 4,846 4,665 3,750 3,550 (5.3%)
County General Fund 175,000 119,796 105,512 111,959 6.1%
Total Resources 563,844 573,031 506,322 592,269 17.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 40,462 43,563 45,617 57,409 25.9%
Benefits 21,158 22,006 23,623 32,089 35.8%
Personnel Services 61,621 65,569 69,240 89,498 29.3%
Veterinary Services 204 1,468 25,000 20,000 (20.0%)
Internal Service Fund Charges 11,536 11,223 13,303 16,974 27.6%
Animal Shelter & Care 65,323 57,178 120,000 120,000 0.0%
Humane Society of Central Oregon 60,936 63,752 63,000 44,000 (30.2%)
Humane Society of Redmond 22,007 22,693 26,250 30,000 14.3%
City of Bend 36,006 37,917 38,000 104,000 173.7%
City of Redmond 8,706 8,704 9,000 25,000 177.8%
Other Materials and Services 44,014 41,627 54,230 55,884 3.0%
Materials and Services 248,732 244,562 348,783 415,858 19.2%
Contingency - - 63,299 61,913 (2.2%)
Unappropriated Ending Balance - - 25,000 25,000 0.0%
Total Requirements 310,352 310,131 506,322 592,269 17.0%
Page 265
Support Services—Finance
Deschutes County, OREGON
This page intentionally left blank.
Page 266
Support Services—Information Technology
Deschutes County, OREGON
The Information Technology (IT) Department provides a wide range of technology services, primarily to County
departments. The core services are categorized by these functional areas:
Administration – Department leadership, staff management, service, project and policy development,
budgeting, and technology purchasing.
Application Services – Software acquisition, vendor management, business process analysis, office
automation, and software solution delivery.
Data Center – Electronic data storage, data recovery services, hardware maintenance, email systems,
internet systems, disaster recovery planning, software systems maintenance and data systems security.
Development – Data management, website development, automation of business processes, and business
software development.
Geographic Information Systems (GIS) – GIS program coordination,
GIS data administration, GIS applications development and support, spatial
analysis and map production, training, and regional coordination.
Data Networks and Communications – Development and maintenance
of the resources supporting internal data network infrastructure, regional
connectivity, new construction, internet connectivity, and network security.
Phone, Access and Surveillance Systems – Maintenance of the
software and hardware for the phone, voice mail, door access control and
video surveillance systems.
Revenue Expenses
Department Overview
Joe Sadony, Director
Information Technology
Mission Statement
Deliver reliable, sustainable, innovative, cost-effective, and proven information technology
solutions to the citizens, the business community, and County staff
* Staff includes 2.95 FTE in GIS
Dedicated (Fund 305)
Budget Summary
Total Budget $2,816,980
Budget Change +2.1%
Total Staff 19.75 FTE
Staff Change No Change
Page 267
Support Services—Information Technology
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Software Replacement Projects – The Justice Courts, District Attorney, Jail and Law Enforcement
case management systems went live in their respective departments. Much follow-on work remains. The
IT Department worked with the Community Development Departments of Deschutes County, Redmond
and Sisters as they begin the transition from their current County supported data systems to replacement
software from Accela Government Software. IT has also started working with various customers to
replace the smaller software applications that remain on the legacy system.
Skills Development— Department efforts in the area of staff training and cross-training has resulted in
development of skill sets amongst staff that will be key to the success of future efforts. Staff took
advantage of opportunities presented by projects such as the new DIAL and legacy system replacements
to learn new technologies and business skills along with establishing new working relationships with our
customers. Investments in external training resources supported these efforts. The results can be seen
in the department new software development efforts (DIAL and Adult Corrections) the integration of
software packages, custom solutions to fill gaps in software functionality, and efficiencies in data center
operations.
Land Information Website — The development and publication of a completely new version of DIAL
was completed. The new version has enhanced features, more information, and replaces applications
dependent on the County’s legacy system.
Significant Issues in the Year Ahead
The department will soon lose key staff resources for maintaining the legacy system and will focus its efforts
preparing for this over the next year. Approximately seventeen software applications of a relatively smaller
size are still in production on the legacy system. Efforts to replace those systems have begun and it is
estimated that it will take 18 to 24 months to implement replacement solutions. As departments settle in with
their new software, we anticipate being called upon to assist with the exploration, discovery and deployment of
the capabilities these new systems offer. Changes in key position in the Administration, Finance and
Personnel departments may result in activities yet unplanned for. We anticipate to be called on by these
departments to assist in evaluating ideas and assist with addressing those ideas with effective automation.
Fiscal Issues and Conditions
Resources for the GIS fund (305) are expected to be flat when compared to fiscal 2013. The current personnel
services allocations for fiscal 2013 are carried forward into fiscal 2014. Fund 660 sees an 18% reduction in
Materials and Services; this adjustment was done to reflect current requirements. Internal service fund (660 &
661) requirements for IT are flat compared to fiscal 2013. IT will expand disk storage and will perform a
version upgrade of email software in 2014, but does not foresee any other significant expenditure.
Page 268
Support Services—Information Technology
Deschutes County, OREGON
Organizational Chart
Management
Represented by AFSCME
Department Functions
Department Head
Information Technology
Director
1.00 FTE
Administrative
Assistant
1.00 FTE
TECHNOLOGY
DIVISION
APPLICATIONS
DIVISION
GIS and Web
Manager
1.00 FTE
Technology
Manager
1.00 FTE
Sr. Programmer/
Analyst
2.00 FTE
GIS Analyst
0.75 FTE
Senior Web
Applications Dev.
1.00 FTE
Programmer
1.00 FTE
GIS Programmer
1.00 FTE
Systems Analyst I
2.00 FTE
PC Specialist II
1.00 FTE
PC Specialist I
5.00 FTE
PC/Network
Administrator
2.00 FTE
System Analyst II
1.00 FTE
GIS Analyst/
Programmer
1.00 FTE
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Information Technology FTE (660) 15.58 16.90 16.90 17.00 16.70
GIS Dedicated FTE (305) 4.42 4.10 4.10 4.00 3.05
TOTAL INFORMATION TECHNOLOGY FTE 20.00 21.00 21.00 21.00 19.75
FY 2014
16.70
3.05
19.75
Staff Summary
Page 269
Deschutes County, OREGON
Support Services—Information Technology
Budget Summary — Information Technology (660)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 480,723 650,652 568,550 611,077 7.5%
Internal Service Payments 2,023,245 2,023,245 2,092,844 2,100,403 0.4%
Other Revenue 42,994 40,161 31,000 39,500 27.4%
County General Fund 221,000 97,851 66,000 66,000 0.0%
Total Resources 2,767,963 2,811,909 2,758,394 2,816,980 2.1%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 1,262,487 1,224,901 1,372,110 1,380,174 0.6%
Benefits 520,208 519,461 564,731 652,449 15.5%
Personnel Services 1,782,695 1,744,362 1,936,841 2,032,623 4.9%
Maintenance Agreements 39,214 22,590 72,700 47,100 (35.2%)
Software Licenses & Agreements 101,848 123,568 165,590 165,750 0.1%
Data Lines 66,822 72,920 87,300 85,500 (2.1%)
Other Materials and Services 126,731 117,139 197,566 127,207 (35.6%)
Materials and Services 334,615 336,217 523,156 425,557 (18.7%)
Capital Outlay - - 100 100 0.0%
Contingency - - 298,297 358,700 20.2%
Total Requirements 2,117,310 2,080,579 2,758,394 2,816,980 2.1%
Page 270
Support Services—Information Technology
Quantitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #1: Number of hours per FTE of production work logged in the IT work order
system
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #2: Average score received on post-work order event satisfaction survey
Compliance/Outcome Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Monitor, analyze and report on the financial health of the organization
Department Measure #3: Complete the transition from the legacy data system by May 31, 2015. To
support this during FY 2014, the 17 remaining small legacy software applications will be converted
and begin support to replace the Community Development Planning and Permitting system.
County Objective #5: Ensure accurate, secure and timely delivery of public services
Department Measure #4 (New Measure): Develop and publish internal IT Department written
policies governing the actions and activities of IT employees’ access and handling of secure data
FY 2014 Target
Collect average of six surveys per month;
use results to establish baseline
Deschutes County, OREGON
Performance Management
FY 2013 FY 2014 Target
1,282 1,337
Page 271
Support Services—Information Technology
Deschutes County, OREGON
The Geographic Information System (GIS) Program is a system of computer software, hardware, data and
personnel that provides state-of-the-art mapping, GIS analysis, and data services to County departments, citizens,
local governments and businesses. The GIS program seeks to ensure that Deschutes County’s decision makers and
other users have access to geographic information that is complete, timely, accurate and reliable. Leadership from
the Road Department, Assessor’s Office, Surveyor’s Office, Information Technology Department, Clerk’s Office,
Community Development Department and 9-1-1 County Service District jointly manage the program.
Revenue for the GIS Dedicated Fund comes from several sources. Much of it is directly or indirectly tied to real
property transactions and platting activities. Consequently, it is under financial pressure due to current economic
conditions. No major changes were proposed in the budget, but a comprehensive review of GIS Fund revenues and
expenditures will be conducted in FY 2014.
Geographic Information System Dedicated (Fund 305)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 378,299 240,049 91,000 106,100 16.6%
State Government Payments 107,127 100,791 35,374 44,650 26.2%
County Clerk’s Office 251,316 244,376 255,000 275,000 7.8%
Other Revenue 106,448 63,287 71,820 22,200 (69.1%)
Total Resources 843,190 648,503 453,194 447,950 (1.2%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 288,775 284,402 236,990 240,358 1.4%
Benefits 118,119 118,874 94,271 109,404 16.1%
Personnel Services 406,894 403,277 331,261 349,762 5.6%
Internal Service Fund Charges 39,257 21,056 18,971 20,395 7.5%
Software Licenses & Agreements 15,720 11,349 19,095 16,150 (15.4%)
Other Materials and Services 39,106 13,454 26,630 23,855 (10.4%)
Materials and Services 94,083 45,859 64,696 60,400 (6.6%)
Capital Outlay - - 100 - (100.0%)
County General Fund 102,164 97,496 - - 0.0%
Contingency - - 45,549 37,788 (17.0%)
Unappropriated Ending Balance - - 11,588 - (100.0%)
Total Requirements 603,141 546,632 453,194 447,950 (1.2%)
Page 272
Support Services—Information Technology
Deschutes County, OREGON
The Information Technology Reserve Fund accumulates resources for large system-wide expenditures, such as
technology improvements, major hardware and software upgrades, substantial outsourcing and professional
service engagements.
Information Technology Reserve (Fund 661)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 212,360 340,594 365,593 494,096 35.1%
Internal Service Payments 234,000 234,000 234,000 234,000 0.0%
Interfund Payments 132,817 - - - 0.0%
Other Revenue 12,281 7,928 1,500 1,500 0.0%
Total Resources 591,458 582,522 601,093 729,596 21.4%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Computers and Software 111,968 58,477 76,600 131,000 71.0%
Other Materials and Services 19,500 - - - 0.0%
Materials and Services 131,468 58,477 76,600 131,000 71.0%
Capital Outlay 119,396 43,848 145,000 50,000 (65.5%)
Reserve for Future Expenditures - - 379,493 548,596 44.6%
Total Requirements 250,864 102,325 601,093 729,596 21.4%
Page 273
Deschutes County, OREGON
Established in FY 2005, this fund is used as a reserve for future repair, maintenance, and replacement of court
technology equipment installed at the Justice Building. Funds have been primarily used for the maintenance
agreements obtained to cover the existing equipment.
Court Technology Reserve (Fund 111)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 2,607 25,132 51,707 73,707 42.5%
Other Revenue 82 241 - 200 100.0%
County General Fund 32,000 32,000 32,000 32,000 0.0%
Total Resources 34,689 57,372 83,707 105,907 26.5%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services 9,558 6,362 32,000 32,000 0.0%
Reserve for Future Expenditures - - 51,707 73,907 42.9%
Total Requirements 9,558 6,362 83,707 105,907 26.5%
Support Services—Information Technology
Page 274
Support Services—Legal Counsel
Deschutes County, OREGON
The Deschutes County Office of Legal Counsel is the primary provider of
legal service to County elected and appointed officials (such as the Board of
County Commissioners, Planning Commission, Dog Board and Fair Board),
county departments, and special county service districts (Black Butte Ranch
and 9-1-1). Legal Counsel provides advice on a variety of issues, such as
public procurement, public records and meetings, civil court matters, labor
and employment issues, tax appeals, code enforcement and land use
planning. Legal Counsel either directly handles or coordinates outside
counsel in the defense of liability claims filed against the County, its officials
and employees (acting in the course and scope of their employment), and
proactively works with departments to minimize risk by offering topical
trainings and upon request, assists in policy development and
implementation.
Revenue Expenses
Department Overview
Budget Summary
Total Budget $981,604
Budget Change +6.1%
Total Staff 6.00 FTE
Staff Change No Change
Mark Pilliod, Legal Counsel
Legal Counsel
Mission Statement
To provide the full spectrum of legal services to the County’s elected and
appointed officials and County’s departments
Page 275
Support Services—Legal Counsel
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Provided quality legal representation and municipal law services
Provided considerable advice relative to staffing reductions and other employment matters
Assisted in representing county in successful labor contract negotiations
Participated in training programs, such as supervisor training, ethics, civil liability (reserve academy), and
public contracting
Assisted in establishing a new operator for the County’s employee health clinic and a pharmacy
Successfully defended challenges to several large property tax assessments.
Successfully implemented needed corrections to the civil commitment process
Significant Issues in the Year Ahead
Present and argue several employee grievance arbitrations to the Oregon Employment Relations Board
Participate in contract labor arbitration with the labor organization in 9-1-1
Assist in transition for new County Finance Director and Treasurer, and new Personnel Director
Support Health Services as it transitions to a new model of public health care delivery under the umbrella of
a coordinated care organization (CCO)
Implement in the Legal Service Office new case management software
Fiscal Issues and Conditions
Legal Counsel primarily derives its revenue from internal service charges, which increased by 7.5% in FY 2014.
The department’s overall budget increased by 6.1% over FY 2013.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
LEGAL COUNSEL FTE 6.00 6.00 6.00 6.00 6.00
FY 2014
6.00
Staff Summary
Page 276
Support Services—Legal Counsel
Deschutes County, OREGON
Budget Summary — Legal Counsel (640)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 128,128 154,921 150,000 150,000 0.0%
Internal Service Payments 754,632 754,632 769,038 827,004 7.5%
Other Revenue 13,076 6,287 6,300 4,600 (27.0%)
County General Fund 43,500 10,809 - - 0.0%
Total Resources 939,335 926,649 925,338 981,604 6.1%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 541,022 502,105 576,579 596,788 3.5%
Benefits 202,157 188,658 203,952 250,034 22.6%
Personnel Services 743,179 690,763 780,531 846,822 8.5%
Internal Service Charges 2,010 1,899 1,854 1,853 (0.1%)
Other Materials and Services 31,327 32,516 47,149 22,896 (51.4%)
Materials and Services 41,236 47,793 60,203 30,949 (48.6%)
Capital Outlay - - 100 100 (99.3%)
Contingency - - 84,504 103,733 22.8%
Total Requirements 784,414 738,556 925,338 981,604 6.1%
Professional & Technical Services 7,899 13,379 11,200 6,200 (44.6%)
Organizational Chart
Department Head
Confidential Employee
County Legal Counsel
1.00 FTE
Legal Administrative
Secretary
1.00 FTE
Paralegal
1.00 FTE
Assistant Legal
Counsel
3.00 FTE
Page 277
Deschutes County, OREGON
Performance Management
Quantitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Support employee development, productivity and safety through training,
technology, resources and tools necessary to deliver quality public services
Department Measure #1 (New Measure): Provide regular countywide trainings on employee
discipline, bias and ex parte contacts, and public contracting, as well as customized topics upon
request.
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #2 (New Measure): Purchase case management software and associated
hardware to enable better organization of case file materials, to create customized documents, to
organize calendars relating to the events for each case, to better track attorney time and facilitate
preparation of reports itemizing time spent providing services to departments and programs thereby
to develop more comprehensive and reliable internal service charges.
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Support employee development, productivity and safety through training,
technology, resources and tools necessary to deliver quality public services
Department Measure #3 (New Measure): Percentage of responses to post-training surveys
satisfied with the course
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #4 (New Measure): Average score received on employee satisfaction surveys
Compliance/Outcome Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #5 (New Measure): Furnish the Board of Commissioners quarterly
summaries of litigation affecting Deschutes County
Support Services—Legal Counsel
Page 278
Support Services—Property & Facilities
Deschutes County, OREGON
The Property and Facilities Department is comprised of two program divisions: Building Maintenance and
Property Management.
Building Maintenance – This division is responsible for maintenance,
repair, remodel, construction and custodial services for all County-owned
and/or operated facilities. This division also manages mail courier service
and grounds maintenance. The department director personally manages all
new construction and significant remodel projects. Most of the services,
including low-voltage and heating/air conditioning, are provided in-house
by department staff. Some specialized services such as electrical, plumbing,
alarm systems and flooring are contracted out.
Property Management – This division is responsible for management
and disposition of real property owned or leased by the County and for the
maintenance and disposition of property acquired through tax foreclosure.
This office negotiates and drafts leases for office space on behalf of all
County departments, whether the County is the lessor or the lessee. The
property management office also provides assistance in right-of-way
acquisition and other specialized services to County departments.
Building Maintenance Revenue Building Maintenance Expenses
Department Overview
Building Maintenance
Total Budget $3,144,484
Budget Change +6.0%
Total Staff 23.80 FTE
Staff Change +0.35 FTE
Susan Ross, Director
Property & Facilities
Mission Statement
Develop and manage County-owned real property, facilities and buildings to protect and
enhance the value of public assets, provide a safe and efficient workplace for County employees
and visitors, and support future opportunities for community improvement
Property Management
Total Budget $258,807
Budget Change -6.9%
Total Staff 1.70 FTE
Staff Change -0.35 FTE
Page 279
Support Services—Property & Facilities
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
Received $123,000 grant from Blue Sky Energy and another $30,000 from Energy Trust for solar install at
Fair & Expo Center. Submitted application for Oregon Department of Energy Renewal Energy Development
(RED) program for remaining balance of $184,000 project. Will install a system on roof of event center that
will produce about 6% of center’s annual energy use.
Completed major remodel of Justice Building and Courthouse to provide for growth and efficiency for State
Courts and District Attorney’s Office.
After many months of discussion and consideration of numerous options, secured approval and funding to
move forward with a jail expansion project. We are at 100 percent design development and expect to begin
construction late summer 2013.
Significant Issues in the Year Ahead
Complete next phases of remodel of justice building and courthouse to free up space and to make space more
efficient for State courts and District Attorney offices.
Complete construction of jail expansion project, which includes medical unit.
Complete design and preliminary development for construction of North County Services Building in
Redmond,.
Complete construction of Sisters School-based Health Clinic. This project has been placed on hold until
spring 2014 in order to allow other projects in the development to occur first so that we can take advantage of
utilities and roads that are provided by others.
Continue to look for ways to make facilities and practices more energy efficient.
Complete the Senate Bill 1544 land entitlement process for 215 acres of property in Redmond. County will be
submitting a zone change application to rezone the property from open space to industrial.
Property Management Revenue Property Management Expenses
Page 280
Support Services—Property & Facilities
Deschutes County, OREGON
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Building Maintenance FTE 24.85 22.95 22.95 22.95 23.45
Property Management FTE 2.15 2.05 2.05 2.05 2.05
TOTAL PROPERTY & FACILITIES FTE 27.00 25.00 25.00 25.00 25.50
FY 2014
23.80
1.70
25.50
Staff Summary
Organizational Chart
Management
Represented by AFSCME
Department Head
Confidential Employee
Fiscal Issues and Conditions
The Building Maintenance Division is funded primarily with internal service charges to other departments/
programs and tenants based on square footage. A significant amount of additional square footage has been
added in the past few years (for example, the OSP/911 building and the Deschutes Recovery Center) and more
will be added with the completion of the Sisters clinic and opening of the new Redmond services building.
Property & Facilities
Director
1.00 FTE
Building Maintenance
Supervisor - Ops
1.00 FTE
Administrative
Assistant
1.00 FTE
Property Manager
1.00 FTE
Building Maintenance
Specialist III - HVAC
2.00 FTE
Custodial
Supervisor
1.00 FTE
Custodial
(Night Crew)
11.00 FTE
Building Main Spec. I
– Landscape/Grounds
2.00 FTE
Building Maintenance
Specialist II – General
4.50 FTE
Building Maintenance
Supervisor – Admin
1.00 FTE
Page 281
Support Services—Property & Facilities
Deschutes County, OREGON
Budget Summary — Building Maintenance (Fund 620)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 371,047 529,500 415,000 380,000 (8.4%)
Contract Payments 228,709 256,901 189,934 199,991 5.3%
Cleaning and Maintenance 88,143 150,272 197,570 216,972 9.8%
Internal Service Payments 1,991,229 2,002,354 2,158,122 2,302,521 6.7%
Other Revenue 92,570 60,538 6,000 45,000 650.0%
Transfer from Park Acquisition & Development (130) 10,000 - - - 0.0%
Transfer from General County Projects (142) 67,925 - - - 0.0%
County General Fund 174,000 33,705 - - 0.0%
Total Resources 3,023,623 3,033,271 2,966,626 3,144,484 6.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 1,088,074 1,135,608 1,263,868 1,268,942 0.4%
Benefits 573,020 579,174 629,683 740,043 17.5%
Personnel Services 1,661,094 1,714,782 1,893,551 2,008,985 6.1%
Custodial & Garbage 160,605 158,014 170,000 140,000 (17.6%)
Building & Grounds 302,455 223,857 290,000 290,000 0.0%
Utilities 160,759 217,595 224,000 195,000 22.6%
Other Materials and Services 57,508 65,511 50,449 46,389 (8.0%)
Materials and Services 833,029 822,895 868,200 785,125 (9.6%)
Capital Outlay - - 100 100 0.0%
Transfer-to Vehicle R & M (340) - 39,600 39,600 40,260 1.7%
Contingency - - 165,175 310,014 (6.1%)
Total Requirements 2,494,123 2,577,277 2,966,626 3,144,484 6.0%
Vehicles 75,532 36,897 38,950 35,170 (9.7%)
Equipment & Maintenance Agreements 72,664 117,864 91,000 75,000 (17.6%)
Internal Service Fund Charges 3,505 3,158 3,801 3,566 (6.2%)
Page 282
Support Services—Property & Facilities
Deschutes County, OREGON
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Charges for Services 6,014 6,000 5,000 - (100.0%)
Interfund Payments 90,132 90,200 94,244 91,000 (3.4%)
County General Fund 158,659 162,328 178,783 167,807 (6.1%)
Total Resources 254,805 258,528 278,027 258,807 (6.9%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 139,881 145,382 160,133 142,488 (11.0%)
Benefits 59,671 60,437 64,424 64,462 0.1%
Personnel Services 199,551 205,819 224,557 206,950 (7.8%)
Internal Service Fund Charges 35,280 34,632 31,416 31,242 (0.6%)
Other Materials and Services 19,974 14,477 18,354 16,855 (8.2%)
Materials and Services 55,254 49,109 49,770 48,097 (3.4%)
Capital Outlay - - 100 100 0.0%
Transfer to Vehicle R & M (340) - 3,600 3,600 3,660 1.7%
Total Requirements 254,805 258,528 272,027 258,807 (6.9%)
Budget Summary — Property Management (Fund 001-2500)
Page 283
Support Services—Property & Facilities
Deschutes County, OREGON
Performance Management
Quantitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #1: Support employee development, productivity and safety through training,
technology, resources and tools necessary to deliver quality public services
Department Measure #1 (New Measure): Achieve completion of 75% of all work orders within
48 hours of request
Qualitative Measure
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal
responsibility, openness and accessibility in the delivery of services
County Objective #4: Provide comprehensive support services in an effective and efficient manner
Department Measure #2 (New Measure): Average score received on employee satisfaction
survey
Compliance/Outcome Measure
County Goal: Health Environment—Assess, protect and enhance the natural resources
County Objective #1: Support sound forest and public land management practices and oversight
Department Measure #3 (New Measure): Update existing policy contained in Deschutes
County Code Chapter 11 to address potential conflicts between open access for recreation and
preservation of resources (soil, vegetation, wildlife, etc.). Consider how autos, motorcycles and
other off-road vehicles or bicycles impact the land and resources as well as consideration of ways
to encourage low-impact use on sensitive land near rivers and viewpoints.
Page 284
Support Services—Property & Facilities
Deschutes County, OREGON
Proceeds from the sale of County-owned industrial properties must be accounted for in a unique fund. There
are strict limitations on the use of these funds.
Industrial Lands Proceeds (Fund 125)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 951 24 - 245,000 100.0%
Sale of Assets - - 200,000 200,000 0.0%
Other Revenue 24,494 20,592 25,920 9,000 (65.3%)
Total Resources 25,445 20,616 225,920 454,000 101.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Real Estate Commission - - 12,000 12,000 0.0%
Property Management 16,000 10,000 207,940 13,000 (93.7%)
Other Materials and Services 9,421 6,798 5,980 8,136 36.1%
Materials and Services 25,421 16,798 225,920 33,136 (85.3%)
Capital Outlay - - - 420,864 100.0%
Total Requirements 25,421 16,798 225,920 454,000 101.0%
Page 285
Deschutes County, OREGON
Support Services—Property & Facilities
Resources from this fund can only be used for County-designated parks or future park planning. Revenue in
this fund is primarily from RV park apportionment funds from the state. The majority of these funds are
transferred to the RV Park Fund (601).
Park Acquisition and Development (Fund 130)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 9,619 23,669 25,100 35,000 39.4%
State Government Payments 194,650 199,589 200,000 200,000 0.0%
Other Revenue 109 185 - 150 100.0%
Total Resources 204,377 223,443 225,100 235,150 4.5%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interfund Charges 45,000 55,000 10,000 10,000 0.0%
Grounds Repair and Maintenance - - 35,000 35,000 0.0%
Other Materials and Services 375 679 - - 0.0%
Materials and Services 45,375 55,679 45,000 45,000 0.0%
Capital Outlay - - 100 100 0.0%
Transfers to Building Services (620) 10,000 - - - 0.0%
Transfer-RV Park (601) 125,333 140,000 180,000 180,000 0.0%
Contingency - - - 10,050 100.0%
Total Requirements 180,708 195,679 225,100 235,150 4.5%
Page 286
Support Services—Property & Facilities
Deschutes County, OREGON
In lieu of donating land for park development at the time subdivisions or land partitions are approved,
developers can pay a fee to Deschutes County. The development fees collected support this fund. These funds
are used to pay for various park improvement projects.
Park Development Fees (Fund 132)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 119,423 119,437 124,000 125,000 0.8%
Permits and Fees 1,050 3,850 5,000 - (100.0%)
Interest Revenue 810 813 1,000 1,000 0.0%
Total Resources 121,283 124,100 130,000 126,000 (3.1%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interfund Charges - - 20,000 - (100.0%)
Internal Service Fund Charges 1,846 1,743 1,910 1,918 0.3%
Grants - - 107,990 123,982 14.8%
Materials and Services 1,846 1,743 129,900 125,900 (3.1%)
Capital Outlay - - 100 100 0.0%
Total Requirements 1,846 1,743 130,000 126,000 (3.1%)
Page 287
Deschutes County, OREGON
This fund was established to accumulate resources to service debt issued to fund capital improvements of
County buildings and remodeling of existing buildings. Revenue for this fund is from property taxes,
interfund charges and the County General Fund.
General County Projects (Fund 142)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,407,183 1,365,228 1,400,000 1,975,000 41.1%
Property Taxes 670,967 673,509 643,000 676,000 5.1%
Federal Government Payments 119,310 20,072 - - 0.0%
Interfund Charges 462,457 457,347 460,551 460,551 0.0%
Other Revenue 26,216 35,494 6,000 10,000 66.7%
County General Fund 1,635,000 953,279 341,478 295,945 (13.3%)
Total Resources 4,321,134 3,504,929 2,851,029 3,417,496 19.9%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Insurance 15,432 21,101 21,101 16,573 (21.5%)
Internal Service Fund Charges 31,164 48,872 31,101 38,435 23.6%
Building & Grounds R&M 389,276 406,427 360,000 255,000 (29.2%)
Safety Supplies - - 50,000 50,000 0.0%
Other Materials and Services 23,053 34,812 30,000 7,000 (76.7%)
Materials and Services 524,972 590,961 512,201 382,008 (25.4%)
Capital Outlay 183,722 9,370 100 460,000 459900%
Transfer-Project Dev.(140) 1,696,914 - - - 0.0%
Transfer-FF&C Series 2012 (535) 314,125 365,038 364,014 374,766 3.0%
Transfer-FF&C Series 2005 (536) 168,247 169,080 169,678 168,161 (0.9%)
Transfer-Capital Project Funds - 600,000 350,000 350,000 75.0%
Transfer-Building Services (620) 67,925 - - - 0.%
Transfers Out 2,247,211 1,134,118 883,692 892,927 21.7%
Contingency - - 1,455,036 1,682,561 15.6%
Total Requirements 2,955,906 1,734,449 2,851,029 3,417,496 19.9%
Professional & Technical Services 66,048 79,749 20,000 15,000 (25.0%)
Support Services—Property & Facilities
Page 288
Support Services—Property & Facilities
Deschutes County, OREGON
Activities accounted for in this fund are those related to the management of properties owned by Deschutes
County, under the direction of the Property and Facilities Department. These properties include underdeveloped
rural lands, industrial sites and office buildings.
Property Management Operations (Fund 200)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 44,579 25,700 7,700 5,000 (35.1%)
Other Revenue 2,747 245 - 1,800 100.0%
Total Resources 47,326 25,945 7,700 6,800 (11.7%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Internal Service Fund Charges 5,148 4,795 113 103 (8.8%)
Other Materials and Services 16,477 11,824 11,487 6,697 (41.7%)
Materials and Services 21,625 16,619 11,600 6,800 (41.4%)
Capital Outlay - - 100 - (100.0%)
Total Requirements 21,625 16,619 11,700 6,800 (41.9%)
Page 289
Deschutes County, OREGON
The primary activities managed through this fund pertain to the maintenance of properties acquired as a result of
foreclosure, due to an owner’s failure to pay property taxes. The subsequent disposition of these properties
through County land sale auctions is also accounted for in this fund.
Foreclosed Land Sales (Fund 205)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 115,901 194,773 92,000 70,000 (23.9%)
Sale of Assets - - - 120,000 100.0%
Other Revenue 151,771 55,462 1,000 1,000 0.0%
Total Resources 267,672 250,235 93,000 191,000 105.4%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Interfund Charges 64,380 64,400 67,317 65,000 (3.4%)
Internal Service Fund Charges 2,775 2,620 1,367 2,908 112.7%
Other Materials and Services 5,743 31,570 24,216 21,540 (11.1%)
Materials and Services 72,898 98,590 92,900 89,448 (3.7%)
Capital Outlay - - 100 - (100.0%)
Contingency - - - 101,552 100.0%
Total Requirements 72,898 98,590 93,000 191,000 105.4%
Support Services-Property & Facilities
Page 290
Deschutes County, OREGON
Deschutes County 9-1-1 County Service District
Deschutes County 9-1-1 CSD (Fund 705)
Deschutes County 9-1-1 CSD New Facility (Fund 706)
Deschutes County 9-1-1 CSD Equipment Reserve (Fund 710)
Black Butte Ranch Service District
Black Butte Ranch Service District (Fund 761)
Extension/4-H County Service District
Extension/4-H CSD (Fund 720)
Extension/4-H CSD Reserve (Fund 721)
Sunriver Service District
Sunriver Service District (Fund 715)
Sunriver Service District Reserve (Fund 716)
County Service Districts
County Service Districts
Page 291
Deschutes County, OREGON
The Deschutes County 9-1-1 Service District operates the County’s
Emergency Response Center. The 9-1-1 center is the only consolidated
communications center for all public safety agencies in Deschutes County,
including police, fire and medical emergency response personnel. There is no
other public safety dispatch center in Deschutes County.
As the designated Public Safety Answering Point (PSAP) for Deschutes
County, the 9-1-1 Center answers and dispatches all emergency and non-
emergency calls for 13 local public safety agencies. In addition, 9-1-1
dispatchers are trained and certified to give lifesaving emergency medical instructions to callers until emergency
personnel arrive.
Revenue Expenses
District Overview
Budget Summary
Total Budget $17,529,998
Budget Change +8.1%
Total Staff 43.50 FTE
Staff Change No Change
OPEN, Communications Director
Deschutes County 9-1-1 CSD
Mission Statement
To provide prompt assistance in a caring, resourceful and professional manner to those served
County Service Districts—Deschutes County 9-1-1 CSD
Page 292
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
In January 2013, the District transitioned to a 173.33 work month with its operations staff. Not only will this
move eventually save on overtime costs, the move was largely meant to shorten shifts 9-1-1 operations staff were
working from 12 hours to 10.
9-1-1 continues to maintain a very high retention rate of veteran staff and is continuing to improve the training of
new staff. With the addition of the training coordinator’s position we have seen a higher success rate of new hires
but we have not yet come to the point of releasing these new hires which is where we will ultimately need to gauge
our overall success.
During this fiscal year the quality assurance program entered into its second year. No longer a pilot program, the
District’s goal is to now work towards achieving QA scores that will qualify the District for accreditation through
the National Academy of Emergency Dispatch (NAED). Our goal is to explore programs to expand our quality
assurance program to include fire and law enforcement and to join our partner law enforcement agencies and
obtain accreditation through the Oregon Accreditation Alliance.
Significant Issues in the Year Ahead
The most significant issue this coming fiscal year will be funding. If the local option levy on the May 21, 2013
ballot is not passed, the District will have to restructure its entire budget and begin looking at alternative funding
strategies. If the May ballot is successful, the District will begin the process of determining a plan to eventually
obtain a more permanent funding structure in the next three to five years.
The second challenge is building a strong management team. The District, upon advice of the 9-1-1 Executive
Board, has begun a restructuring process of the agency with the overall goal of giving supervisors more time to
focus on direct operations and better agency performance. We have added the position of operations manager to
our agency and have successfully recruited two new supervisors for the District. The District is also in the process
of negotiating a new contract with the Deschutes County 9-1-1 Employee Association. The current contract
expired at the end of FY 2012.
Fiscal Issues and Conditions
The vast majority of revenue for this department comes from property taxes since the passage of a tax levy in May
2008. The remaining revenue is primarily from state funds and user fees charged to other users of 9-1-1 services.
As stated above, if the District is successful in renewing the local option levy this May, albeit at a reduced rate,
our fiscal condition will be sound for the next five years. If the local option levy fails then the District will need to
reallocate funds set aside for capital improvement projects and set them aside for operations until the District is
able to pass another funding measure or devise an alternative funding strategy which may have to include user
fees.
County Service Districts—Deschutes County 9-1-1 CSD
Page 293
Deschutes County, OREGON
Organizational Chart
Department Head
Management
Represented by Deschutes County 911 Employees Union
Represented by AFSCME
Confidential Employee
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2014
DESCHUTES COUNTY 9-1-1 CSD FTE 40.50 40.50 40.50 41.50 43.50
FY 2013
43.50
Staff Summary
County Service Districts—Deschutes County 9-1-1 CSD
Deschutes County 911
Director
1.00 FTE
Customer Service
Clerk II
0.50 FTE
Administrative
Assistant
1.00 FTE
Operations
Supervisor
1.00 FTE
Operations
Supervisor
1.00 FTE
Operations
Supervisor
1.00 FTE
Operations
Supervisor
1.00 FTE
Systems Manager
1.00 FTE
Systems
Coordinator
1.00 FTE
GIS Analyst
1.00 FTE Telecom Lead
1.00 FTE
Telecom Lead
1.00 FTE
Telecom Lead
1.00 FTE
Telecom Lead
1.00 FTE
Telecom II
2.00 FTE
Telecom I
2.00 FTE
Telecom III
3.00 FTE
Telecom I
1.00 FTE
Telecom II
3.00 FTE
Telecom III
3.00 FTE
Telecom I
2.00 FTE
Telecom III
3.00 FTE
Telecom II
2.00 FTE
Telecom I
2.00 FTE
Telecom II
3.00 FTE
Telecom III
2.00 FTE
Operations
Manager
1.00 FTE
Training
Coordinator
1.00 FTE
Page 294
Deschutes County, OREGON
Budget Summary — Deschutes County 9-1-1 (Fund 705)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 6,691,945 7,559,639 8,000,000 9,800,000 22.5%
Property Taxes 6,566,223 6,542,702 6,732,687 6,166,607 (8.4%)
Federal Government Payments 306,977 232,363 240,000 200,000 (16.7%)
State Government Payments 867,070 809,807 786,000 786,000 0.0%
Local Government Payments 72,206 87,007 60,000 60,000 0.0%
Contract Payments 32,134 33,061 31,000 137,000 341.9%
Other Revenue 64,396 71,818 49,600 69,600 40.3%
Total Resources 14,702,324 15,601,875 16,222,237 17,529,998 8.1%
User Fees 101,373 265,479 322,950 310,791 (3.8%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 2,488,221 2,668,738 3,023,247 2,946,235 (2.5%)
Benefits 1,092,535 1,155,986 1,317,243 1,486,121 12.8%
Personnel Services 3,580,756 3,824,724 4,340,490 4,432,356 2.1%
Consulting Fees 14,408 56,348 60,000 175,000 191.7%
Internal Service Charges 463,276 488,173 554,718 498,283 (10.2%)
Computer & Software Agreements 311,965 487,712 478,500 482,500 0.8%
Equipment & Maintenance Agreements 84,074 170,518 293,760 308,860 5.1%
Telecommunications 92,667 85,412 117,100 117,350 0.2%
Intergovernmental (Deschutes County) 255,166 250,791 252,417 251,866 (0.2%)
Other Materials and Services 228,5442 211,196 293,707 298,617 1.7%
Materials and Services 1,450,100 1,750,150 2,050,202 2,132,476 4.0%
Capital Outlay 1,167,182 643,915 562,000 350,000 (37.7%)
Transfer to New Facility (706) 684,648 - - - 0.0%
Transfer to Equip. Res. (710) 260,000 500,000 500,000 7,800,000 1460%
Contingency - - 8,769,545 2,815,166 (67.9%)
Total Requirements 7,142,685 6,718,789 16,222,237 17,529,998 8.1%
County Service Districts—Deschutes County 9-1-1 CSD
Page 295
Deschutes County, OREGON
Performance Management
Quantitative Measures
County Goal: Safe Communities—Protect the public through a coordinated continuum of care
County Objective #2—Respond to, investigate and prosecute criminal activity to ensure the guilty are held
accountable, the innocent protected, and the rights of all citizens are respected
Departmental Measure #1—Percentage of calls answered within 5 seconds
Departmental Measure #2—Percentage of calls answered within 10 seconds
Departmental Measure #3—Average time to refer a call to dispatch
Qualitative Measure
County Goal: Healthy People—Facilitate, invest in and provide a system of services to protect and improve
the health of residents
County Objective #3—Assess, preserve, promote and protect the basic health and wellness of residents
Departmental Measure #4—Conduct a Pro-QA medical call review resulting in qualification for EMD
accreditation through the National Academy of Emergency Dispatch (NAED)
Compliance/Outcome Measures
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal responsibility,
openness and accessibility in the delivery of services
County Objective #1—Support employee development, productivity and safety through training, tech-
nology, resources and tools necessary to deliver quality public services
Departmental Measure #5—Proactively determine areas where each employee could benefit by
receiving additional training based on the employee’s ability to meet District standards
County Goal: Effective Service Delivery—Promote confidence in government by ensuring fiscal responsibility,
openness and accessibility in the delivery of services
County Objective #5—Ensure accurate, secure and timely delivery of public services
Departmental Measure #6—Accurately document complaints, ensuring they are adequately ad-
dressed and properly analyzed to determine root cause and solutions developed and implemented
to avoid future issues of a similar nature
Measure FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2014 Target
Measure #1 86.8% 93.3% 94.6% 92.7% 94.1% 90%
Measure #2 99.0% 99.7% 99.8% 99.7% 99.7% 99%
Measure #3 13 seconds 12 seconds 12 seconds 13 seconds 13 seconds 12 seconds
FY 2013
94.2%
99.7%
12 seconds
County Service Districts—Deschutes County 9-1-1 CSD
Page 296
Deschutes County, OREGON
The purpose of the 9-1-1 County Service District New Facility Fund was to properly document and track all
costs specific to the needs of the new 9-1-1 building. These costs included, but were not limited to: equipment,
technology and furniture (desks and dispatch consoles) for all areas of the center including dispatch,
administration and systems. This fund was retired June 30, 2011.
9-1-1 New Facility (Fund 706)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 408,693 - - - 0.0%
Federal Government Payments 97,308 - - - 0.0%
Interest Revenue 1,016 - - - 0.0%
Transfer from 9-1-1 (705) 684,648 - - - 0.0%
Total Resources 1,191,665 - - - 0.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services 505,173 - - - 0.0%
Capital Outlay 686,492 - - - 0.0%
Total Requirements 1,191,665 - - - 0.0%
County Service Districts—Deschutes County 9-1-1 CSD
Page 297
Deschutes County, OREGON
County Service Districts—Deschutes County 9-1-1 CSD
The purpose of this reserve fund is to accumulate monies for financing future equipment and technology
improvements. The reserve fund will allow the 9-1-1 County Service District to purchase equipment quickly, in case
of an emergency or system failure, without the need to seek additional funding sources. It will also reduce future
debt service costs by having cash available for capital expenditure items such as computers, software, and radio and
telephone systems. The goal during FY 2014 is to develop a comprehensive equipment replacement schedule in order
to better justify revenue being transferred into this fund.
9-1-1 Equipment Reserve (Fund 710)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,021,734 1,289,136 1,800,000 2,310,000 28.3%
Interest Revenue 7,402 11,034 10,000 14,000 40.0%
Transfer from 9-1-1 (705) 260,000 500,000 500,000 7,800,000 1460.0%
Total Resources 1,289,136 1,800,170 2,310,000 10,124,000 338.3%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services - - 1,000 1,000 0.0%
Capital Outlay - - 5,000 5,000 0.0%
Reserve for Future Expend - - 2,304,000 10,118,000 339.1%
Total Requirements - - 2,310,000 10,124,000 338.3%
Page 298
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
The Black Butte Ranch Service District is a voter authorized political
subdivision of Deschutes County. The Service District began operations on
July 1, 1990 with one operating department, the Police Department. The
Black Butte Ranch Corporation, as well as the Black Butte Ranch Association
(BBRA), contract with the Service District for enforcement of Ranch rules and
regulations as well as other private services.
The Police Department is managed by the Black Butte Ranch Service District
Managing Board, comprised of seven Black Butte Ranch homeowners, who
are appointed by the Deschutes County Board of Commissioners. The Service District Managing Board has
staffed the Police Department with six full-time officers, which includes a Chief of Police, one full-time and one
part-time Sergeant and four Officers. An Administrative Assistant is provided for general office work and
accounting responsibilities. The Department provides the Ranch with 24-7 patrol and other law enforcement
services. The Department is also involved in crime prevention, disaster mitigation, and planning in cooperation
with the Ranch Management and residents to preserve the safety, security and tranquility of the Ranch. Sworn
department personnel are certified police officers and function as such within and outside of the District
boundaries. Additionally, in emergency situations, the BBR Police Department will provide support and
assistance for local law enforcement agencies.
Revenue Expenses
District Overview
Budget Summary
Total Budget $1,658,700
Budget Change +9.0%
Total Staff 7.38 FTE
Staff Change No Change
Denny Kelley, Chief of Police
Black Butte Ranch Service District
Page 299
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
Successes and Challenges
Successes in the Past Year
Goal #1: Improve Professional Image
Worked with BBRA, visitors, homeowners, employees and contractors to identify ways to provide better
police services by continuing measurements for vacation house checks and refined corporate building
checks and initiating education program with owners and vendors on proper parking of trailers
Reach out to other law enforcement agencies to keep abreast of local issues facing law enforcement.
Attended monthly Oregon Department of Justice regional meetings.
Administration has been involved in the Deschutes County 9-1-1 Records Management System
implementation process.
Attended Major Critical Incident meetings and tabletop exercises.
Obtained invitations to have officer serve on the CODE Team and the SWAT Team.
Chief spoke at the Law Enforcement Memorial event in Bend.
Attended Crime Stoppers meetings.
Chief served as Chair of the 9-1-1 E-Board and Vice Chair of COLES.
Initiated research on accreditations and provided information and recommendation to the SD Board;
evaluated use of Lexipol to improve policies and better prepare for accreditation.
Maintained clean and orderly appearance in dress and look of department and vehicles.
The Police Department has kept the office organized and uncluttered.
The Kids Program is held in the garage area which is cleaned and organized prior to the event, which
takes place during the months of July and August. Carpet is laid and the storage areas are covered by
colorful quilts.
The garage and storage room were reorganized.
Nametags added to uniforms
Became more involved with local and regional law enforcement activities, meetings and civilian events.
Chief Kelley served as Chair of the 9-1-1 Executive Board, Vice Chair of COLES and attended BBRA
managers’ meetings regularly, as well as presented an overview of BBRPD to Sisters Kiwanis
Officer Lane & Sgt. Schulz worked with area Property & Evidence Custodians.
Officer Lane worked two missions with the MAT Team.
Worked with DEA on the National Pharmaceutical Drug Take-Back Program.
Needs for MDCs given top priority for DHS Grant consideration by Deschutes County emergency
service agencies.
Goal #2 Provide Quality Services
Helped Black Butte Ranch Association attain its goals by continuously worked with them on safety and
security issues throughout the year.
Took the lead in safety improvements for the 4th of July Parade by providing staffing and consultation for
concert events and more out-of-car presence at facilities during the summer
Increase visibility and interaction by purchasing bicycles and increasing bike patrols, having a presence at all
summer concerts, increasing the number of walk and talks at BBR facilities and increasing interaction with
pool personnel
Community Education programs
Some improvements were made to the Children's Program.
Conducted training with BBRA Personnel in a new Ranch-wide lost children protocol.
Page 300
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
Coordinated with Ranch Pool personnel to better support their needs.
Website continued to provide crime prevention and information tips.
Radar dolly utilized to calm traffic and record speeds.
Participated with DEA on prescription drug turn in program.
Bike accident investigations for injury accidents continued with some statistical analysis.
Responsive to ongoing nuisance issues by following up on traffic complaints, identified speeding locations
by radar dolly followed by patrol radar, received notification of large group bookings from Welcome Center,
worked with event scheduling to deal with group events, worked with BBR to improve summer concert
series, and worked with volunteer patrol during renovation of Glaze Meadow Golf Course.
Goal #3 Improve Use of Technology
Several new computers purchased
Website improved and updated regularly and updated Kids Program photographs
New portable radios evaluated for potential future upgrades
Bend Police Department and Redmond Police Department loaned MDC for evaluation, training and
connectivity testing
Goal #4: Improve Internal Structure, Processes and Efficiencies
Personnel— Published an organizational chart, made AFLAC Insurance available to all personnel, and
created an overtime analysis system.
Budget and payroll—Some improvements made in time keeping and payroll records kept and improved
monthly Budget Reports and analysis.
Board/Community reports—Improved monthly statistical report and Chief Kelley worked on the Bike
Safety Committee.
Property room management—Audits scheduled and conducted, transferred responsibility to Sgt. Schulz.,
and made improvements to Property Receipt completed.
Grants—DHS Grant awarded for MDCs and portable 800 MHz Radios, DOJ grant for ballistic vest
replacement awarded, OACP grant and ODOT grant awarded for traffic enforcement and safety.
Projects and Planning—Annual Reporting on accomplishments and status of specifics in Strategic Plan,
planning meetings held, and number of individual projects are in process and mentioned in this report.
Internal Communications—Redefined chain of command and command responsibilities and held regular
staff meetings.
Equipment—Glock 9mm firearms adopted as issued weapon, weapons locker purchased to improve
weapons security, in-car locking rifle racks purchased and installed for ARs, Moving Radar purchased on
grant, new computers purchased for officers’ workstations and the property room management.
Goal #5: Maintain Effective Training Levels
DPSST—Officer Elliott assigned to coordinate BBRPD training records, inspection process improved,
regional training continues to be utilized, officers have completed approximately 688 hours of training in
2011.
Specialized training -- Firearms training and qualifications have occurred on schedule, NIMS Training,
Lethality Assessment Program training completed and adopted.
Certifications—Required minimum hours per year for Leadership and Use of Force surpassed
Technology—LETN’s Rural Policing Institute online training courses utilized by all officers, online DPSST
courses and Portland Police Bureau Roll Call videos utilized, individual learning on our computers and
standardized software, monthly trainings on policy reviews, Mental Health Court, department issues and
firearms.
Page 301
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
Significant Issues in the Year Ahead
The Department is working to become accredited through the Oregon Accreditation Alliance. The Department
is also utilizing Lexipol to rewrite its policy manual. The Department also wants to increase its citizen contacts
that are not related to enforcement or call for service as part of its community policing profile. BBRPD will
continue to work on some long-term goals to include surveys of partners and stakeholders, employee
evaluation program and continue to concentrate on skills training.
Fiscal Issues and Conditions
The FY 2014 budget is in the fourth year of a five-year local option tax levy at $.55. This levy coincides with
the period of the union contract negotiated in 2010. To date, revenues have held pace with projections.
Spending is consistently at or below budget. A contingency of $100,000 provides for uncertainties in the
budget, principally in the cost of insurance and PERS.
Organizational Chart
Management
Non-Management Employees
Governing Body
Managing Boards
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
BLACK BUTTE RANCH CSD FTE 6.88 6.88 6.88 7.38 7.38
FY 2014
7.38
Staff Summary
Board of County
Commissioners
(Governing Body)
Service District
Managing Board
Chief of Police
1.00 FTE
Black Butte Ranch
Association
Board of Directors
Police Sergeant
1.50 FTE
Administrative
Assistant
0.88 FTE
Patrol Officer
4.00 FTE
Page 302
Deschutes County, OREGON
County Service Districts—Black Butte Ranch Service District
Black Butte Ranch Service District (Fund 761)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 461,517 624,720 640,418 714,500 11.6%
Property Taxes 838,146 872,794 865,000 928,000 7.3%
Charges for Services 22,733 20,377 13,700 14,200 3.6%
Interest Revenue 3,112 3,792 2,000 2,000 0.0%
Total Resources 1,325,508 1,521,683 1,521,118 1,658,700 9.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 402,749 432,760 462,165 471,244 2.0%
Benefits 156,147 184,704 208,325 238,853 14.7%
Personnel Services 558,896 617,464 670,490 710,097 5.9%
Materials and Services 141,892 165,020 184,700 194,500 5.3%
Capital Outlay - 33,220 45,000 45,000 0.0%
Contingency - - 100,000 100,000 0.0%
Unappropriated Ending Balance - - 520,928 609,103 16.9%
Total Requirements 700,788 815,704 1,521,118 1,658,700 9.0%
Page 303
Deschutes County, OREGON
County Service Districts—Extension/4-H County Service District
Extension leads the Oregon State University’s outreach mission by engaging
with Oregon’s people and communities to have positive impacts on community
livability, economic vitality, natural resources sustainability, and the health
and well-being of people. Based on these positive impacts, the OSU Extension
Service is recognized as one of America’s top five Land-Grant University
Extension systems.
OSU Extension Service was established in 1911 when the Oregon Agricultural
College’s Board of Regents organized Oregon Extension programs. Federal
passage of the Smith-Lever Act in 1914 created the “Cooperative” Extension Service nationwide. This act
established the funding mechanism to provide federal, state and county funds to support extension programs in
every county in the United States. In Deschutes County, the OSU Extension Service was established in 1916. In
1982, county residents passed a permanent tax base to support local Extension programming.
The following are examples of the programs offered through the OSU Extension Service.
4-H Youth Development: 4-H helps young people learn and grow through a process that builds competence,
confidence, connection, compassion and character. The 4-H program in Deschutes County has approximately 150
volunteer leaders who work with more than 1,000 youth in grades 4 to 12. Traditional 4-H project areas include
animal science, communication, home economics, natural science, shooting sports, science, engineering and
technology. Non-traditional programs include 4-H Technology and Outdoor Camps, 4-H After School and school
enrichment programs where participants learn about electronics, robotics, aeronautics and aviation.
Revenue Expenses
Budget Summary
Total Budget $696,093
Budget Change -8.5%
Total Staff 3.00 FTE
Staff Change No Change
Dana Martin, Staff Chair
Extension/4-H County Service District
District Overview
Mission Statement
The Oregon State University Extension Service engages the people of Oregon with research-based
knowledge and education that focus on strengthening communities and economies, sustaining
natural resources, and promoting healthy families and individuals
Page 304
Deschutes County, OREGON
County Service Districts—Extension/4-H County Service District
Successes and Challenges
Successes in the Past Year
4-H Youth Development - More than 1,000 youth and volunteers were engaged in citizenship, leadership and
communication opportunities through participation in the Deschutes County 4-H Youth Development program
which includes traditional 4-H project clubs and school-enrichment programs. As part of the 4-H Mission Mandate
to add to the number of young scientists entering college, 4-H has expanded programs that focus on science,
engineering and technology. Science rich educational materials and videos have also been developed to support 4-H
youth, volunteers and parents in science based programs within 4-H projects. The annual High Desert Leadership
Retreat attracted more than 120 youth, grades 7-12, who learned leadership and team building skills. Small
Animal, Expressive Arts and Archery are some of the fastest growing areas in 4-H. Deschutes County 4-H youth
also continue to participate in public speaking and skills contests as well as judging competitions.
Agricultural Sciences and Natural Resources (Horticulture: Home Garden and Landscape; Small
Farms/Small Acreages) - OSU Master Gardener program in Central Oregon trained and recertified nearly 100
volunteers who helped with the All-American Selections Display Garden, Gardener’s Mini-College, Hollinshead
Community Garden, Spring Gardening Seminar, High Desert Garden Tour and OSU Plant Clinics. OSU Master
Gardener Volunteers also managed the Northwest Crossing Community Garden and provided programs for local
schools and after school clubs. Through the Spring Gardening Seminar, Garden Market and High Desert Garden
Tour, Central Oregonians learn about plant selection, gardening and landscaping techniques. The High Desert
Green Industry Conference, an educational event for green industry professionals, provided horticulture education
specific to Central Oregon.
Living on a Few Acres is an annual conference featuring educational classes for small farmers and rural land
owners, attracts more than 300 participants each year. Evaluations showed that 90% of those who responded
intend to implement three or more of the ideas they learned at this conference to improve their farm and/or
property. Continuing Education classes and workshops, such as Enterprise Feasibility, Pasture Management and
Irrigation Efficiency are held to help small farm producers be successful in their biological, physical, financial and
family aspects of the farm business. A greenhouse was recently completed near the Extension office which will
allow for important education for those wanting to grow food in our challenging Central Oregon environment.
Agricultural Sciences and Natural Resources (Horticulture: Home Garden and Landscape; Small
Farms/Small Acreages): The Horticulture program provides education to residents and commercial green
industry of Central Oregon. OSU staff and local OSU Master Gardeners are available to answer gardening
questions and assist people in identifying weed, disease and insect problems. The OSU Extension maintains a
Demonstration Garden at the Extension office located in the Deschutes County Fairgrounds and Expo Center.
The Small Farms/Small Acreages program in Central Oregon helps commercial and non-commercial small farm
entrepreneurs and small acreage landowners learn to be good stewards of their land while exploring
opportunities to successfully produce and create income from their farms.
Forestry and Natural Resources: The Extension Forestry and Natural Resources Program provides objective,
research-based information and education opportunities to help people manage their land. This program reaches
woodland owners, industrial forest owners, logging operators, natural resource professionals and others in forest
industries.
Family & Community Health: This program provides education and information on many topics including
nutrition, finances, planning for healthy retirement, aging well, parenting and food preservation. From cradle to
rocking chair, the OSU Extension Family and Community Health program is here to prepare you for life in the
21st century.
Page 305
Deschutes County, OREGON
County Service Districts—Extension/4-H County Service District
Forestry and Natural Resources
This program reaches nearly 1500 landowners, forestry professional and other clientele through educational
workshops and field tours. The Forestry faculty co-lead a Citizen Fire Academy and taught a new workshop on
Multi-age Forest Management. He helped design and deliver a prescribed fire workshop and is involved with three
research projects including the Juniper Biomass Project, Log combustion and natural regeneration study, and an
Alternative Silviculture Study.
Family & Community Health
Through the SNAP-Ed/Oregon Family Nutrition Program, OSU Extension staff reached more than 13,300 youth
and families in schools throughout Central Oregon. Students were engaged in learning about healthy food and
activity, with positive impacts from this program. Adult classes and public events such as Project Homeless
Connect and Healthy Families of the High Desert programs help teach people about food and nutrition. The
Master Food Preservers Program which includes 16 Master Food Preservers contributed more than 600 hours and
provided 14 food preservation and food safety public workshops, manned booths and tested dial gauges on pressure
canners. Garden-enhanced Nutrition Education lessons were shared with students throughout Central Oregon.
Kids learned the connection between growing healthy food and growing healthy themselves.
Significant Issues In the Year Ahead
OSU Extension Service is one of three programs included in the Statewide Public Service Programs of Oregon State
University, referred to as “the Statewides.” Budget uncertainties on the federal and state levels continue to cause
concern and some programs such as the Oregon Food Nutrition Program has experienced extreme cuts in funding.
Despite the potential of future reductions and loss of capacity, OSU Extension continues to make adjustments and
do its best to provide educational programs and service to areas of agriculture, forestry, youth development, and
family and community health. Through the OSU Outreach and Engagement Division, exciting initiatives such as
Oregon Open Campus are looking for opportunities to expand. Oregon Open Campus is a partnership between
Oregon State University Extension and Extended Education, local community colleges, and private businesses. The
goal of this partnership is to more effectively meet community-based educational needs.
OSU Extension has transformed its structure to improve administrative efficiency and simplify complexities within
the organization. Regional Administrators are now in place and faculty/staff are adjusting to new roles and
responsibilities within the organization.
Fiscal Issues and Conditions
The permanent tax rate for the Extension/4H Service District is projected to raise nearly $380,000, in FY 2014,
which is used primarily to fund 2.5 administrative support positions and one 4-H Program Coordinator. County
resources also support operations such as building and grounds maintenance, program delivery expenses and office
supplies.
A large part of funding for the OSU Extension Service in Deschutes County is from state higher education
resources, which support faculty salaries. Public and private grants, program fees and contributions support
specific program delivery. In addition, community volunteers and businesses contribute support for specific
programs offered by OSU Extension.
OSU program revenue/Extension activities continue to expand due to success of events such as the High Desert
Green Industry Conference, Living on a Few Acres, Master Gardeners, Garden Tour and Forestry programs. For
FY 2014, $85,000 in revenue has been budgeted for these Extension activities. Expenses are budgeted lower in
FY 2014 due to the construction of a greenhouse for educational programming completed in FY 2013. In addition,
the transfer to the Extension/4H Reserve Fund (721) for future expansion of the Extension office will decrease to
$50,000 for FY 2014.
Page 306
Deschutes County, OREGON
Extension/4-H County Service District (Fund 720)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 305,298 284,308 259,578 206,000 (20.6%)
Property Taxes 384,418 384,188 373,000 392,723 5.3%
State Government Payments 23,874 25,268 26,000 5,500 (78.8%)
Charges for Services 87,254 85,360 96,351 85,700 (11.1%)
Other Revenue 5,557 5,748 5,550 6,070 9.4%
Transfer from Ext/4-H Reserve (721) - - 100 100 0.0%
Total Resources 806,401 784,872 760,579 696,093 (8.5%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 86,162 87,084 137,968 153,073 10.9%
Benefits 46,304 47,702 75,327 77,169 2.4%
Personnel Services 132,466 134,786 213,295 230,242 7.9%
Coordinator Fee 88,430 98,334 109,707 112,000 2.1%
Internal Service Fund Charges 12,808 11,150 23,427 26,077 11.3%
Program Expense 66,876 79,297 100,000 85,000 (15.0%)
Other Materials and Services 85,331 74,422 98,050 89,526 (8.7%)
Materials and Services 289,627 299,207 385,784 360,203 (6.6%)
Capital Outlay - - 61,500 200 (99.7%)
Transfer to Ext/4-H Reserve (721) 100,000 100,000 100,000 50,000 (50.0%)
Contingency - - - 55,448 100.0%
Total Requirements 522,093 533,993 760,579 696,093 (8.5%)
Equipment & Maintenance Agreements 36,183 36,004 54,600 47,600 (12.8%)
County Service Districts—Extension/4-H County Service District
Page 307
Deschutes County, OREGON
County Service Districts—Extension/4-H County Service District
The Extension/4H County Service District has 3.00 FTE funded by the County, however, a program
coordinator position, 1.00 FTE, is also funded by the County, but does not appear as a personnel expense.
This position operates in a state program capacity and appears as a materials and services expense.
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
EXTENSION/4-H CSD FTE 3.00 2.00 2.00 2.00 3.00
FY 2014
3.00
Staff Summary
Organizational Chart
Extension / 4-H CSD Funded
Federal Government Funded
State Government Funded
State Government & Extension /4H Funded
Grant & Extension /4-H CSD Funded
Regional Administrator/
County Leader
1.00 FTE
4-H Youth
Development
Family Community
Health
Office Support
Agriculture/
Horticulture/
Small Farms
Forestry and
Natural Resources
OSU Faculty
1.00 FTE
Senior Secretary
1.00 FTE
Administrative
Assistant
1.00 FTE
OSU Faculty
1.00 FTE
Program Assistant
1.00 FTE
OSU Faculty
1.00 FTE
85% Fed/15% State
OREGON
NUTRITION
PROGRAM
Instructor
0.8 FTE
OSU Faculty
1.00 FTE
Educational
Program Assistant
3 people
Instructor Faculty
0.80 FTE
Office Specialist II
1.00 FTE
Page 308
Deschutes County, OREGON
This fund was reactivated in FY 2010 to track a project to expand the current Extension/4-H facilities. The
expansion will provide much needed office space and eliminate current outside lease requirements. This plan
includes a conference room and a large kitchen for Oregon Family Nutrition programs. A transfer of $50,000 will
be made from the Extension/4-H (Fund 720) as seed money for what is expected to be a $1 million project. With
this transfer, total resource balance is approximately $355,400. Additional funds will be sought through
fundraising efforts.
Extension/4-H CSD Reserve (Fund 721)
County Service Districts—Extension/4-H County Service District
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 75,347 176,294 277,150 304,000 9.7%
Other Revenue 946 1,299 950 1,400 47.4%
Transfer from Extension/4-H (720) 100,000 100,000 100,000 50,000 (50.0%)
Total Resources 176,294 277,593 378,100 355,400 (6.0%)
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services - - 100 100 0.0%
Capital Outlay - - 100 100 0.0%
Transfer to Extension/4-H (721) - - 100 100 0.0%
Reserve for Future Expenditures - - 377,800 355,100 (6.0%)
Total Requirements - - 378,100 355,400 (6.0%)
Page 309
Deschutes County, OREGON
The Sunriver Service District was established in 2002 to oversee the
Sunriver fire and police departments in this urban unincorporated
community in Deschutes County. The district works with the Sunriver
Owners Association to manage the community under the laws of the state
and a management agreement with Deschutes County.
A five-member board oversees budget and contracting issues for the district
and hires a Chief of Police and a Fire Chief who manage day-to-day
operations. The board is also responsible for managing personnel
negotiating labor contracts for both departments.
The board members and chiefs meet monthly to discuss pending business to maintain excellent emergency
services for a high quality of life in Sunriver.
Revenue Expenses
District Overview
Budget Summary
Total Budget $5,734,404
Budget Change +8.1%
Total Staff 26.50 FTE
Staff Change No Change
Sunriver Service District
Mission Statement
Protecting life and property, fostering a sense of safety and security in the Sunriver community
Art Hatch, Fire Chief
Marc Mills, Chief of Police
County Service Districts—Sunriver Service District
Page 310
Deschutes County, OREGON
Successes and Challenges
Successes in the Past Year
The Sunriver Service District Managing Board successfully negotiated successor agreements, valid through
June 20, 2016, with both the Firefighters and the Police Officers Unions.
Significant Issues in the Year Ahead
The Fire Department continues to research the viability of a training center on leased land east of Sunriver
and is pursuing grant monies to help fund the facility.
The Fire Department is working on developing plans for the potential expansion and remodel of the current
Fire Station building. The Police Department is collaborating with the Fire Department on the design of the
building.
Fiscal Issues and Conditions
The main source of revenue for the Sunriver Service District is property taxes The remainder of the District's
revenue is generated from fire and medical/ambulance charges, court fines and fees, and interest earnings. The
District's expenses are budgeted to increase 1.6%. The budget does not include any wage increases because the
new union agreements were not final at the time this budget was created. However, with the implementation of
the new Firefighters Union contract a slight increase in overall wages is likely to occur. Major capital
expenditures for FY 2014 include ambulance upgrades and Self-Contained Breathing Apparatus (SCBA)
replacements.
County Service Districts—Sunriver Service District
Full Time Equivalents FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
SUNRIVER SERVICE DISTRICT FTE 26.50 26.50 26.50 26.50 26.50
FY 2014
26.50
Staff Summary
Page 311
Deschutes County, OREGON
County Service Districts—Sunriver Service District
Organizational Chart
Management
Non-Management Employees
Governing Body
Departments
Reserve Employees
Board of County
Commissioners
Service District
Managing Board
Administrative
Assistant
0.50 FTE
FIRE
DEPARTMENT
POLICE
DEPARTMENT
Chief of Police
1.00 FTE
Office Manager
1.00 FTE
Police Sergeant
1.00 FTE
Police Sergeant
1.00 FTE
Police Officer
4.00 FTE
Fire Chief
1.00 FTE
Office Manager
1.00 FTE
Training Officer
Captain
1.00 FTE
Captain (B Shift)
Code Enforcement
1.00 FTE
Captain (C Shift)
EMS
1.00 FTE
Assistant Fire
Chief (A Shift)
1.00 FTE
Fire Engineer
1.00 FTE
Fire Engineer
1.00 FTE
Fire Engineer
1.00 FTE
Firefighter (PM)
1.00 FTE
Firefighter (PM)
1.00 FTE
Firefighter (PM)
1.00 FTE
Reserve
Firefighter/EMT (6)
Reserve
Firefighter/EMT (6)
Reserve
Firefighter/EMT (6)
Bike Patrol
1.00 FTE
Police Officer
4.00 FTE
Bike Patrol
1.00 FTE
Page 312
Deschutes County, OREGON
County Service Districts—Sunriver Service District
Budget Summary — Sunriver Service District (Fund 715)
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 1,290,523 1,455,291 1,315,681 1,526,244 16.0%
Property Taxes 3,804,288 3,945,363 3,807,300 4,019,160 5.6%
Charges for Services 171,139 177,837 166,000 171,000 3.0%
Other Revenue 23,193 18,308 17,000 18,000 5.9%
Total Resources 5,289,143 5,596,799 5,305,981 5,734,404 8.1%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Salaries 2,194,359 2,298,640 2,345,025 2,319,805 (1.1%)
Benefits 844,345 985,623 1,049,492 1,132,340 7.9%
Personnel Services 3,038,704 3,284,263 3,394,517 3,452,145 1.7%
Materials and Services (Police) 132,023 150,470 185,104 203,624 10.0%
Materials and Services (Fire) 313,770 304,541 317,048 315,439 (0.5%)
Other Materials and Services 149,355 164,218 157,950 135,850 (14.0%)
Materials and Services 595,148 619,229 660,102 654,913 (0.8%)
Debt Service - - 100 100 0.0%
Capital Outlay - - 100 100 0.0%
Transfer to Reserve Fund (716) 200,000 200,000 200,000 216,000 8.0%
Contingency - - 550,362 711,146 29.2%
Unappropriated Ending Fund Balance - - 500,000 700,000 40.0%
Total Requirements 3,833,852 4,103,492 5,305,181 5,734,404 8.1%
Page 313
Deschutes County, OREGON
County Service Districts-Sunriver Service District
Sunriver Service District Reserve (Fund 716)
The reserve is used to maintain funds for capital asset purchases, such as vehicles and operating equipment. The
majority of FY 2014 revenue is from a Sunriver Service District Fund (715) transfer of $216,000.
Resources FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Beginning Net Working Capital 273,203 358,364 504,444 685,508 35.9%
Other Revenue 9,550 8,293 500 1,000 100.0%
Transfer - Sunriver CSD (715) 200,000 200,000 200,000 216,000 8.0%
Total Resources 482,753 566,657 704,944 902,508 28.0%
Requirements FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Adopted
% Chg.
FY 2014
Materials and Services 120 120 120 120 0.0%
Capital Outlay 124,269 55,634 27,076 74,500 175.2%
Reserve for Future Expenditures - - 678,548 827,888 22.0%
Total Requirements 124,389 55,754 705,744 902,508 27.9%
Page 314
Deschutes County, OREGON
Goals and Objectives
The Capital Improvement Program (CIP) is a blueprint used for planning capital expenditures for
Deschutes County over the next five years. The CIP has the following benefits to the community:
Facilitates coordination between capital needs and the operating budgets
Control of its tax rate, and avoidance of sudden changes in debt service requirements
Identifies the most economical means of financing capital projects
Increases opportunities for obtaining federal and state aid
Relates public facilities to other public and private development policies and plans
Focuses attention on community objectives and fiscal capacity
Keeps the public informed about future needs and projects
Coordinates the activities of overlapping units to reduce duplication
Encourages careful project planning and design to avoid costly mistakes and helps the
County reach desired goals
Capital outlays are budgeted by individual funds in support of the CIP. As part of the budget process, all
FY 2014 capital requests have been approved by the Budget Committee and adopted by the Board of
County Commissioners. The following projects include those with a value of $100,000 or more.
Summary of Projects in FY 2014
Capital Improvement Program
Capital Improvement Program
Project Type of Project FY 2014 Funding
Jail Expansion Construction—Building $8,759,061
North County Services Building Construction—Building $5,500,000
Skyliners Road Construction—Road $875,520
Sisters School-Based Health Clinic Construction—Building $460,000
Annex Building Remodel Construction—Building $400,000
Justice Building & Courthouse Remodels Construction—Building $350,000
Accela Automation Software Software $250,800
US 97/First Street Signalization Project Construction—Road $200,000
CAD to CAD Project System Upgrades $200,000
Juvenile Security Control System System Upgrades $200,000
IT Loader Backhoe Equipment—Solid Waste $200,000
Fair & Expo Solar PV Project Construction—Building $170,000
Communications Infrastructure Improvements System Upgrades $150,000
Lube Truck Chassis Equipment—Road $110,000
Scale at Negus Transfer Station Equipment—Solid Waste $100,000
HVAC System Upgrades Maintenance & Repair—Buildings $100,000
Tumalo Trail Construction—Road $99,588
TOTAL $18,124,969
Total Project Cost
$11,400,000
$6,100,000
$927,067
$600,000
$400,000
$792,250
$250,800
$200,000
$200,000
$200,000
$200,000
$170,000
$150,000
$110,000
$100,000
$100,000/yr
$99,588
$23,834,705
Future CIP Project Reserve Construction-Road $-0- $1,835,000
Page 315
Deschutes County, OREGON
Construction Projects - Buildings
Jail Expansion
Deschutes County has been in the planning and design
stage for expansion and remodel of the current jail
facility for several years. A request for general
obligation bonds to fund the jail project was turned
down by voters in May 2011. Some planning, design
and initial construction took place in FY 2011 and
FY 2012 including the renovation of the central control room, locker rooms and kitchen storage area, addition
of a staff lounge and expansion of the evidence storage room. A total of $4,292,025 was spent on jail
remodeling between FY 2008 and FY 2012.
In FY 2013, the Board of Commissioners authorized full, faith and credit bonds for up to $8.7 million for the
jail expansion. Debt service on the bond will be shared between the Sheriff’s Office and the County General
Fund. Construction on a medical and special needs unit, as well as construction of a new housing unit will
provide an additional 144 beds to the County Jail, which currently contains 228. This will relieve current
overcrowding and end the practice of renting bed space from neighboring counties. Additionally, it will enable
the Sheriff’s Office to better classify and manage the inmate population.
Funding: Full Faith and Credit Bonds ($8.7 million); General Capital Reserve ($1.25 million); County
General Fund ($750,000); General County Projects ($100,000); transfer from another capital project fund
($540,939), and interest. This project will be administered through the Jail Project Fund (456), with debt
service through Fund 556.
Impact on Future Operating Budgets: Additional facility-related expenses will be incurred, as well as
potential staffing increases.
Estimated Useful Life: 30 years
North County Services Building
A new North County Services Building in Redmond is
needed to house various county departments such as
Health Services, Community Justice and the Justice
Court. The current facility lacks the space that would
allow the County to consolidate all North County
services in one location.
Funding: North County Service Building Fund (Fund 462); A combination of funding from the General
County Projects Fund (142) and a bond issue are expected to finance the project. Potential lease payments
from tenants will be applied to debt service.
Impact on Future Operating Budgets: The addition of a North County Service Building will result in an
increase in utility expenses and facility maintenance. Some efficiency may be realized with the consolidation
of staff and the potential co-location with other governmental entities.
Estimated Useful Life: 30 years.
Capital Improvement Program
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2013 $2,640,939 $0 $2,640,939
FY 2014 $8,623,092 $135,969 $8,759,061
TOTAL $11,264,031 $135,969 $11,400,000
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2012 $600,000 $0 $600,000
TOTAL $6,100,000 $0 $6,100,000
FY 2014 $5,500,000 $0 $5,500,000
Page 316
Deschutes County, OREGON
Sisters School-Based Health Clinic
A school-based health care clinic to be located in
Sisters is being constructed on donated land adjacent
to the Sisters High School. The Health Resources and
Services Administration awarded a $500,000 grant in
support of this project. The anticipated services to be
provided are to include public health nurse services,
mental health and addiction treatment services, and dental care to children and their families. Currently,
those services are provided at a temporary Sisters School District location. Deschutes County offers public
health and behavioral health services out of a network of school-based health centers in Bend, Redmond,
Gilchrist (via a service contract for medical and behavioral health), La Pine and Sisters.
Funding: Sisters Health Clinic Fund (Fund 464); General County Projects ($100,000)
Impact on Future Operating Budgets: Additional facility-related expenses will be incurred.
Estimated Useful Life: 30 years
Annex Building Remodel
The State of Oregon health reform law and Deschutes
County Health Services Strategic Plan both call for
integration of physical health and behavioral health
services to improve health outcomes for clients.
National data shows that people with serious mental illness have a life span that is 25 years shorter than
the general population. If the client also has addiction issues, the life expectancy is 35 years shorter. This
project will enable primary care and behavioral health services to be provided at one location five days a
week.
This project will expand the existing pilot program and increase the level of primary care and coordination
at the Annex Building. This will result in the delivery of integrated services and care coordination to a much
larger client base. The project will establish an area for the delivery of clinical services, which will be
provided by Mosaic Medical, for behavioral health clients.
Funding: The cost will be evenly allocated between General County Projects (142) and Health Services
Department.
Impact on Future Operating Budgets: Some efficiencies will be realized through consolidation of staff.
Additional facility-related expenses will be incurred.
Estimated Useful Life: 30 years
Capital Improvement Program
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $400,000 $0 $400,000
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2013 $140,000 $0 $140,000
TOTAL $600,000 $0 $600,000
FY 2014 $460,000 $0 $460,000
Page 317
Deschutes County, OREGON
Justice Building and Courthouse Remodels
In order to consolidate court public service counters and
to provide additional office and storage space for both
Courts and the District Attorney’s Office, portions of the
Justice Building and second floor of the Courthouse were
remodeled in FY 13. The next major phase of the remodel
will occur over the next two years. This phase will in-
volve demolition and construction to create a hearing room and jury assembly room in the basement of the
Justice Building, freeing up a significant amount of space in the Courthouse for the District Attorney’s office
when these functions are relocated to the Justice Building.
Funding: General County Projects Fund (142). This project will be administered through the Campus
Improvement Fund (463).
Impact on Future Operating Budgets: This is a minor remodel and should have minimal additional
impact on future operating budgets.
Estimated Useful Life: 30 years
Deschutes County Fairgrounds Solar Project
This project is for the construction of a new, roof-
mounted photovoltaic panels array on the existing Fair
and Expo Event Center facility.
Funding: No County funds will be used for this project. This will be funded through a combination of
grants from Blue Sky Energy, Energy Trust of Oregon and the Oregon Department of Energy.
Impact on Future Operating Budgets: The array will produce about 43,000 kWh of energy per year,
saving the County nearly $4,000 each year for at least 25 years.
Estimated Useful Life: 25 years
Construction Projects - Road
US 97/First Street Signalization Project
In an effort to close a funding gap and expedite
construction of a traffic signal at US 97/First Street in
La Pine, Deschutes County will be contributing
$200,000 from the Industrial Revolving Fund to
ODOT’s $1.5M project. Installation of the traffic signal will provide intersection capacity necessary to
continue development of the County-owned La Pine Industrial Park, as well as provide a significant
improvement in overall safety and operations of the intersection.
Funding: Industrial Lands Proceeds Fund (125)
Impact on Future Operating Budgets: There are no anticipated operating expenses anticipated for
Deschutes County after construction is completed. It will be maintained by the Oregon Department of
Transportation.
Estimated Useful Life: 20 years
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2013 $442,250 $0 $442,250
FY 2014 $350,000 $0 $350,000
TOTAL $792,250 $0 $792,250 Capital Improvement Program
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $170,000 $0 $170,000
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $200,000 $0 $200,000
Page 318
Deschutes County, OREGON
Capital Improvement Program
Skyliners Road
Skyliners Road has deteriorated to the point where it is
not possible to repair the road by conventional methods
such as an overlay. Deschutes County is working with
the Federal Highways Administration to get the road
reconstructed during FY 2014 and FY 2015. A
requirement of receiving the federal funding for the
project is that Deschutes County is responsible for a 10.27% match of the cost of the project. The project
cost includes preliminary engineering, construction engineering and project construction cost. The Road
Department will provide $61,421 from in-kind contributions to comply with the match requirements.
The project consists of reconstructing and widening of Skyliners Road from Bend City limits for eight miles
on County roads. The width of Skyliners Road will be increased from 24 feet to 34 feet to allow for the
installation of bicycle lanes the entire length. This project, and the proposed County payment, may be
delayed an additional year due to construction scheduling associated with City of Bend's Bridge Creek
Project.
Funding: Road Department (Fund 325)
Impact on Future Operating Budgets: The Road Department will be responsible for maintaining and
repairing any additions to County roads.
Estimated Useful Life: 20-25 years
Tumalo Trail
Tumalo State Park is located approximately one mile
south of the community of Tumalo. For the residents of
Tumalo to access the park, they have to cross U.S.
Highway 20 and walk along a County road. This trail
will provide a paved path under the bridge on U.S. Highway 20 and tie into O.B. Riley Road. The paved
path will connect into the aggregate surfaced path constructed by the Oregon Parks and Recreation
Department, which terminates in the park. The paved path will allow cyclists to cross under the highway
instead of crossing the highway at Cook Avenue. The total cost of the project is estimated to be $284,843. A
Recreational Trails Program (RTP) grant will cover $185,255 and Deschutes County will provide $99,588.
Funding: Road Department (Fund 325)
Impact on Future Operating Budgets: The Road Department will be responsible for maintaining and
repairing any additions to County roads.
Estimated Useful Life: 20 years
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $99,588 $0 $99,588
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $875,520 $0 $875,520
TOTAL $875,520 $51,547 $927,067
FY 2015 $0 $51,547 $51,547
Page 319
Deschutes County, OREGON
Capital Improvement Program
Future CIP Project Reserves
These funds will be used to construct capital
improvement projects included in the Transportation
System Plan, as well as provide any necessary grant
match for other emerging capital projects. The funding
allocation is an accumulation of non-operational
revenue through the final unbudgeted payment as part
of the Secure Rural Schools Act in FY 2013 and other
residual reserve funds.
Funding: Road Department (Fund 325)
Impact on Future Operating Budgets: The Road Department will be responsible for maintaining and
repairing any additions to County roads.
Estimated Useful Life: Unknown
System Upgrades
Communications Infrastructure Improvements
Some technology and links used by Deschutes County
9-1-1 District are either not compliant or not
compatible with state and federal standards,
regulations to implement Next Generation 9-1-1, or the
public safety FirstNet.
This project will bring all the Deschutes County 9-1-1 District communications infrastructure up to the
standards set for public safety communications by the State of Oregon and the federal government.
Funding: 9-1-1 County Service District (Fund 705)
Impact on Future Operating Budgets:
Estimated Useful Life: 5-10 years
CAD to CAD Project
This is a grant project with the State of Oregon to
complete connecting all of the 9-1-1 centers in Central
Oregon (Washington to California) with the Oregon
State Police and Oregon Department of
Transportation. The grant was originally awarded in FY 2008, but the state is now ready to connect their
portion.
This project will allow 9-1-1 centers to directly pass critical information regarding incidents without the
delays or multiple phone calls currently needed. It will also bring the State Police and Department of
Transportation into the loop in order to expedite their response to emergency situations.
Funding: 9-1-1 County Service District (Fund 705)
Impact on Future Operating Budgets: As an upgrade to the existing paging system, it should have no
additional impact on future operating budgets.
Estimated Useful Life: 10 years
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $200,000 $0 $200,000
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $150,000 $0 $150,000
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
Prior Years $970,000 $0 $970,000
TOTAL $1,835,000 $0 $1,835,000
FY 2013 $865,000 $0 $865,000
Page 320
Deschutes County, OREGON
Capital Improvement Program
Juvenile Security Control System
The existing control system has failures, which are
unacceptable for a secure detention facility. Satellite
stations at each housing pod are no longer functioning.
This will initiate the Community Justice Department’s
migration toward an internet protocol technology.
Funding: General County Projects Fund (Fund 142)
Impact on Future Operating Budgets: This equipment will require regular maintenance and repair.
Estimated Useful Life: 10 years
Equipment—Solid Waste
Scale at Negus Transfer Station
Currently, fees for franchise collectors are assessed on a
volume basis making assessments of partial loads
difficult and inaccurate. Scales will provide accurate and
fair fee assessments for the franchise collectors. Scales
will also be used to ensure legal weight for transfer trailers traveling to Bend. The scale will be a 60-70 foot
truck scale.
Funding: Solid Waste Capital Projects Fund (613)
Impact on Future Operating Budgets: This equipment will require regular maintenance and repair.
Estimated Useful Life: 5 years
IT Loader Backhoe
The IT Loader Backhoe is used for snowplowing,
sweeping and a variety of other purposes. Most
importantly, this will be a backup for the main loader in
the Knott Transfer Station.
Funding: Solid Waste Equipment Reserve (Fund 614)
Impact on Future Operating Budgets: This equipment will require regular maintenance and repair. In
serving as a backup piece of equipment, it is expected to have less maintenance and repair demands.
Estimated Useful Life: 30 years
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $200,000 $0 $200,000
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $100,000 $0 $100,000
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $200,000 $0 $200,000
Page 321
Deschutes County, OREGON
Equipment Fiscal Year Known
Funding
Unidentified
Funding Total Funding
Lube Truck Chassis FY 2014 $110,000 $0 $110,000
Backhoe FY 2015 $110,000 $0 $110,000
Dozer D6K/650 FY 2017 $200,000 $0 $200,000
TOTAL $830,000 $0 $830,000
Belly Dump Tractor FY 2015 $120,000 $0 $120.000
Single Drum Roller FY 2016 $125,000 $0 $125,000
930 Wheel Loader FY 2016 $165,000 $0 $165,000
Capital Improvement Program
Funding: Road Building and Equipment (Fund 330)
Impact on Future Operating Budgets: This equipment will require regular maintenance and
repair. In replacing older equipment, it is expected to have less maintenance and repair demands.
Estimated Useful Life: Varies based on equipment
Lube Truck Chassis
A lube truck is a body and chassis combination used to fuel equipment on-site on a daily basis for the Road
and Solid Waste Departments. It also carries new and waste lubricants and coolant to provide preventative
maintenance services in the field. The current lube body will be refurbished and installed on the new truck
chassis (proposed purchase in FY 14). The old lube truck chassis will have an asphalt hot patch unit
installed on it and replace a 27 year old chassis that is currently used for road maintenance patching.
Backhoe
A backhoe is used for material handling, digging, loading, road repair, and site preparation. It is a small
wheel loader with a hydraulic implement permanently mounted on the back used for digging and
attachments and is very mobile and versatile. The new unit will be replacing a 24 year old backhoe.
Belly Dump Tractor
A belly dump tractor is a highway truck used for towing a belly dump trailer on a fifth wheel hitch. Belly
dump trailers are highly utilized in our operations for transport of aggregates to and from stockpiles and
job sites. It will be replacing a 14 year old tractor that will be moved to the equipment transport (lowboy)
trailer, replacing a 26 year old truck/tractor.
Single Drum Roller
A single drum roller is a self-propelled smooth drum roller used for compacting dirt and aggregate in road
maintenance operations including shoulder maintenance on paved roads. It will replace a 25 year old roller.
930/544 Wheel Loader
A wheel loader is used for material handling, digging, load and carry, road building, and site preparation.
It is a small wheel loader that is easy to transport and operate in constrained areas. It will replace a 25
year old loader.
Dozer D6K/650
A dozer is a track type tractor with a front blade used for light pit work, road maintenance, and snow clear-
ing operations on the Paulina and Cascade Lakes Highway areas. It will replace a 43 year old dozer.
Equipment - Road
Page 322
Deschutes County, OREGON
Capital Improvement Program
Maintenance & Repair—Buildings
HVAC System Upgrades
This project upgrades the HVAC system
and replaces identified units. This is an on-
going project with $100,000 in upgrades
scheduled each year. With hundreds of
units throughout County facilities,
continual upgrades and replacements are
necessary.
Funding: General County Projects Funds
(Fund 142)
Impact on Future Operating Budgets: These ongoing upgrades should reduce the required maintenance
and repair on the HVAC system and increase efficiency as units are replaced with more energy-efficient
models.
Estimated Useful Life: Ongoing
Software
Accela Automation Software
Accuterm, the current permitting software
system, is being phased out by the County
Information Technology Department. In
order to have a unified system, the Planning and Code Enforcement Divisions of the Community
Development Department will be converting from Accuterm to Accela Automation Software. The conversion
of the Environmental Soils Division to Accela will be included as part of the state’s program at no cost to
the County.
Accela, Inc. is the software vendor for Accela Automation, an ePermitting software application. In 2008, the
State of Oregon selected Accela as the vendor, and Accela Automation Software as the platform, for the
eBuilding Permit System for the State’s Building Division. Through this effort, the nation’s first statewide
electronic building permitting system was established. Accela will convert current building permit
information from the existing system at no cost.
Funding: Community Development Department (Fund 295)
Impact on Future Operating Budgets: This purchase will require regular monthly maintenance fees.
Estimated Useful Life: 10+ years
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2014 $250,800 $0 $250,800
Fiscal Year Known
Funding
Unidentified
Funding Total Funding
FY 2015 $100,000 $0 $100,000
FY 2016 $100,000 $0 $100,000
FY 2017 $100,000 $0 $100,000
FY 2018 $100,000 $0 $100,000
TOTAL $100,000/yr. $0 $100,000/yr.
FY 2014 $100,000 $0 $100,000
Capital Improvement Program
Page 323
Deschutes County, OREGON
Capital Improvement Program
Capital Improvement Program
This page intentionally left blank.
Page 324
Deschutes County, OREGON
Goals and Objectives Debt Management
Debt Overview
Debt is often used as a means of financing capital improvements or projects by many organizations.
Review of debt issuances is imperative to ensure a jurisdiction's credit rating is maintained at an
optimal level. Deschutes County is rated by Moody’s Investors Services . Moody's affirmed the
County’s General Obligation debt rating of Aa2 and the Full Faith & Credit borrowing of Aa3 in
June 2013 .
There are a variety of securities available to issue debt. Deschutes County uses general obligation,
pension and full, faith and credit obligation bonds. Occasionally other revenue sources are used
when the project may not meet the requirements of other types of debt. Components of a security
include the purpose, length of financing, interest rates and the source of the funds for repayment.
General Obligation (GO) bonds are bonds payable from taxes that may be levied without limitation
in compliance with the Oregon Constitution. GO bonds may be issued after approval of the electors
in the district or when replacing outstanding GO bonds and are to finance capital construction or
improvements. They are secured by a commitment to levy ad valorem taxes.
Oregon Revised Statutes (ORS 287A.100) set legal limitations on the level of limited tax, pension,
and general obligation bonds. The general obligation bond limit per ORS is 2% of the real market
value (RMV) of the jurisdiction. The 2012-2013 RMV for Deschutes County was $20,967,826,593,
making the legal limit for general obligations $419,356,532, well below the actual GO debt level of
$11,150,000.
This graph illustrates Deschutes County's debt limit capacity compared to the actual General Obli-
gation Bond debt outstanding:
Limited tax bonds are
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
20032004200520062007200820092010201120122013
Fiscal Year
Deschutes County Legal Debt Limit and Debt Outstanding
(in thousands)
Outstanding General Obligation Bonds Legal Debt Limit‐2% RMV
Page 325
Deschutes County, OREGON
Debt Management
bonds or other obligations which are full faith and credit obligations. and may be paid from any
taxes which the issuer may levy within the limitations of the Oregon Constitution (ORS
287.105A). A full faith and credit obligation is an unconditional promise to pay. It is a pledge of the
full financial resources and taxing power of the issuer, but is not necessarily backed by ad valorem
taxes. These bonds differ from the general obligation bonds (unlimited tax bonds) on which ad val-
orem taxes may be levied to pay the debt.
The legal debt limit in the Oregon Revised Statutes for limited tax bonds is 1% of real market
value. Deschutes County's legal limit for limited tax bonds is $209,678,266 and the outstanding
debt is $53,669,000.
Pension obligation bonds were issued in FY 2002 and 2004 to cover the County's estimated
unfunded actuarial liability (UAL) to the Public Employees Retirement System (PERS). The
County, as part of a group of local governments, issued a total of $ 12.6 million of limited tax
pension obligations for this purpose. The issuance of these bonds provided savings on projected
increases in PERS rates that would otherwise have been necessary to make up the UAL over time.
Debt service payments are covered by department charges based on current payroll. The rate
charged to departments is 1.72% of PERS eligible wages.
The legal debt limit, based on ORS 238.694, for limited tax pension bonds is 5% of real market
value of the taxable property within the districts' boundaries. Deschutes County's legal limit for
limited tax pension bonds is $1,048,391,330 and the outstanding debt is $11,026,387.
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Fiscal Year
Deschutes County Legal Debt Limit and Debt Outstanding
(in thousands)
Outstanding Limited Tax Bonds Legal Debt Limit 1%
Page 326
Deschutes County, OREGON
Debt Management
Average
Interest
Rate Issue Date Maturity Date Amount Issued
Principal
Outstanding
7/1/2013
Principal
Outstanding
6/30/2014
2013‐14
Principal
2013‐14
Interest
Series 2012‐Refunding
(1996 Public Safety Campus)2.38% 12/19/2012 06/01/2014 3,000,000 1,560,000 ‐ 1,560,000 30,950
Series 2012‐Refunding
(1996 Fairgrounds)2.38% 12/19/2012 12/01/2016 9,640,000 9,590,000 7,435,000 2,155,000 196,400
12,640,000 11,150,000 7,435,000 3,715,000 227,350
Limited Tax Pension
Obligation Bond, 2002 7.02% 03/28/2002 06/01/2028 5,429,586 4,286,387 4,204,172 82,215 360,893
Limited Tax Pension
Obligation Bond, 2004 6.19% 05/27/2004 06/01/2028 7,090,000 6,740,000 6,595,000 145,000 405,801
12,519,586 11,026,387 10,799,172 227,215 766,693
Series 2004‐Refunding CDD
Building (96 COPS)3.33% 09/28/2004 12/01/2015 1,790,000 505,000 340,000 165,000 14,035
Series 2005‐Land, Jail, ADA,
Fair & Expo Projects 3.89% 02/01/2005 06/01/2023 6,300,000 4,315,000 4,025,000 290,000 160,279
HHS/BJCC Buildings
(98 COPs)3.57% 08/11/2005 06/01/2018 5,915,000 2,560,000 2,080,000 480,000 94,430
Series 2007‐Roads 4.75% 03/20/2007 06/01/2017 1,077,000 237,560 157,560 80,000 10,334
Series 2007‐Solid Waste,
Fair & Expo, RV Park 4.08% 04/10/2007 06/01/2027 9,615,000 7,515,000 7,105,000 410,000 305,425
Series 2008 A‐OSP and
9 ‐1‐1 Building 4.29% 12/30/2008 06/01/2028 9,635,000 8,315,000 7,905,000 410,000 353,549
Series 2009 A‐Jamison 4.12% 04/09/2009 06/01/2028 3,215,000 2,720,000 2,580,000 140,000 109,378
Series 2009‐Roads 5.35% 01/15/2009 07/01/2017 502,250 181,440 156,440 25,000 9,440
Series 2010‐Secure
Treatment Facility 3.70% 05/27/2010 12/01/2029 1,320,000 1,215,000 1,160,000 55,000 39,271
Series 2012‐Refunding
2003 Buildings, Facilties &
Radio System 2.86% 03/29/2012 12/01/2032 26,345,000 26,105,000 25,085,000 1,020,000 753,464
Seri es 2013‐Jail Project
Funding 4.17% 08/08/2013 06/01/2038 8,405,000 ‐ 8,185,000 220,000 269,504
74,119,250 53,669,000 58,779,000 3,295,000 2,119,108
Oregon Economic &
Community Development 4.62% 01/23/2002 01/01/2027 550,000 380,402 362,021 18,381 18,669
Oregon Dept of
Environmental Quality 1.25% 09/03/2010 09/01/2015 40,000 22,501 13,587 8,914 254
590,000 402,903 375,608 27,295 18,923
99,868,836 76,248,290 77,388,780 7,264,510 3,132,074
Series 2003‐Refunding
(1996 Bend Library)2.96% 12/01/2003 12/01/2013 5,750,000 855,000 ‐ 855,000 14,535
Sunriver Library 5.61% 10/29/1996 12/01/2016 1,145,000 255,000 175,000 80,000 14,535
6,895,000 1,110,000 175,000 935,000 29,070
General Obligation Bonds
County Service Districts
TOTAL GENERAL OBLIGATION BONDS (County Svc Districts)
Other Obligations
TOTAL OTHER OBLIGATIONS
TOTAL COUNTY OBLIGATIONS
FY 2014 Scheduled Principal and Interest Payments Summary
TOTAL FULL FAITH AND CREDIT OBLIGATIONS
General Obligation Bonds
TOTAL GENERAL OBLIGATION BONDS
Limited Tax Pension Bonds
TOTAL LIMITED TAX PENSION BONDS
Full Faith and Credit Obligations
Deschutes County
Page 327
Deschutes County, OREGON
Debt Management
Deschutes County
FY Principal Interest Total Final Maturity of Debt
2014 7,264,510 3,132,074 10,396,584 Series 2012, General Obligation Refunding (96/02 Jail)
2015 6,001,784 3,019,648 9,021,432
2016 6,395,454 2,864,023 9,259,477
Series 2004, Full Faith & Credit Refunding
Oregon Department of Environmental Quality
Series 2007, Full Faith & Credit (Road)
2017 6,366,217 2,684,896 9,051,113 Series 2012, General Obligation Refunding (Fairgrounds)
Series 2009, Full Faith & Credit (Road)
2018 3,861,719 2,540,119 6,401,838 Series 2005, Full Faith & Credit Refunding
2019 3,462,395 2,423,399 5,885,793
2020 3,648,080 2,294,919 5,942,998
2021 4,059,683 1,946,345 6,006,028
2022 4,289,918 1,782,795 6,072,713
2023 4,540,163 1,599,702 6,139,865
2024 4,670,422 1,402,186 6,072,608
2025 4,330,693 1,197,294 5,527,987 Series 2005, Full Faith & Credit
2026 4,775,977 1,025,306 5,801,283
2027 5,066,276 805,676 5,871,952 Series 2007, Full Faith & Credit
Oregon Economic Community & Dev e lopment Loan
2028 3,660,000 568,866 4,228,866
Series 2002 & 2004, Ltd Tax Pension Obligation Bonds
Series 2008A, Full Faith & Credit
Series 2009A. Full Fatih & Credit
2029 1,895,000 409,401 2,304,401
2030 1,965,000 347,201 2,312,201 Series 2010, Full Faith & Credit
2031 1,935,000 283,929 2,218,929
2032 2,005,000 219,381 2,224,381
2033 2,070,000 151,275 2,221,275 Series 2012, Full Faith & Credit Refunding
2034 435,000 107,550 542,550
2035 455,000 87,975 542,975
2036 480,000 67,500 547,500
2037 500,000 45,900 545,900
2038 520,000 23,400 543,400 Series 2013, Full Faith & Credit
Total 84,653,290$ 31,030,761$ 115,684,050$
County Service Districts
FY Principal Interest Total Final Maturity of Debt
2014 935,000 29,070 964,070 Series 2003, General Obligation Refunding (Bend Library)
2015 85,000 9,975 94,975
2016 90,000 5,130 95,130 Series 1996, General Obligation (Sunriver Library)
Total 1,110,000$ 44,175$ 1,154,175$
Scheduled Principal and Interest Payments Through Retirement
Page 328
Deschutes County, OREGON
Debt Management
Date:December 19, 2012
Interest:Semiannual each June and December, commencing June 1, 2013.
Interest accrues at rates ranging from 2.00% to 3.00%.
Rating:Moody's: Aa3
Purpose:The proceeds of the bonds were issued to refund 1996 General Obligation/2002 Refunding
bonds which financed property acquisition, equipped and furnished a Juvenile Detention
Center, Corrections Building, Juvenile Offender courtroom and Sheriff's facilities.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2013 1,440,000.00$ 27,000.00$ 1,467,000.00$ 1,560,000.00$
2014 1,560,000.00 30,950.00 1,590,950.00 -
3,000,000.00$ 57,950.00$ 3,057,950.00$
Source:
Deschutes County
$3,000,000
Series 2012, General Obligation Bond Refunding (1996/2002 Public Safety Campus)
Property taxes fund the debt service in the Public Safety 2012 General Obligation Bond
Refunding Fund (Fund 560).
Page 329
Deschutes County, OREGON
Debt Management
Date:December 19, 2012
Interest:Semiannual each June and December, commencing June 1, 2013.
Interest accrues at rates ranging from 2.00% to 3.00%.
Rating:Moody's: Aa3
Purpose:The proceeds of the bonds were issued to refund 1996 General Obligation/2002 Refunding
that financed the construction, equipping, furnishing and relocation of the fairgrounds.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2013 50,000.00$ 98,437.50$ 148,437.50$ 9,590,000.00$
2014 2,155,000.00 196,400.00 2,351,400.00 7,435,000.00
2015 2,305,000.00 151,600.00 2,456,600.00 5,130,000.00
2016 2,535,000.00 103,200.00 2,638,200.00 2,595,000.00
2017 2,595,000.00 38,925.00 2,633,925.00 -
9,640,000.00$ 588,562.50$ 10,228,562.50$
Source:
Deschutes County
$9,640,000
Series 2012, General Obligation Bond Refunding (1996/2002 Fairgrounds)
Property taxes fund the debt service in the Fairgrounds 2012 General Obligation Bond
Refunding Fund (590).
Page 330
Deschutes County, OREGON
Debt Management
Date:March 28, 2002
Interest:Semiannual each December and June, commencing June 1, 2002.
Interest accrues at rates ranging from 2.00% to 7.36%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds paid the County's estimated Unfunded Actuarial Liability with
PERS.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2002 19,930.20$ 62,002.94$ 81,933.14$ 5,409,656.05$
2003 - 293,367.50 293,367.50 5,409,656.05
2004 13,677.15 294,690.35 308,367.50 5,395,978.90
2005 25,582.80 297,784.70 323,367.50 5,370,396.10
2006 35,965.80 302,401.70 338,367.50 5,334,430.30
2007 44,520.00 308,847.50 353,367.50 5,289,910.30
2008 51,349.50 317,018.00 368,367.50 5,238,560.80
2009 57,311.10 326,056.40 383,367.50 5,181,249.70
2010 64,538.10 338,829.40 403,367.50 5,116,711.60
2011 680,574.40 332,663.10 1,013,237.50 4,436,137.20
2012 72,853.80 325,253.70 398,107.50 4,363,283.40
2013 76,896.60 361,340.70 438,237.30 4,286,386.80
2014 82,214.90 360,892.55 443,107.45 4,204,171.90
2015 83,223.00 379,884.50 463,107.50 4,120,948.90
2016 85,634.00 402,473.50 488,107.50 4,035,314.90
2017 85,901.85 422,205.65 508,107.50 3,949,413.05
2018 87,659.60 445,447.90 533,107.50 3,861,753.45
2019 88,138.90 469,968.60 558,107.50 3,773,614.55
2020 118,614.55 469,492.95 588,107.50 3,655,000.00
2021 365,000.00 250,367.50 615,367.50 3,290,000.00
2022 420,000.00 225,365.00 645,365.00 2,870,000.00
2023 480,000.00 196,595.00 676,595.00 2,390,000.00
2024 540,000.00 163,715.00 703,715.00 1,850,000.00
2025 - 126,725.00 126,725.00 1,850,000.00
2026 685,000.00 126,725.00 811,725.00 1,165,000.00
2027 770,000.00 79,802.50 849,802.50 395,000.00
2028 395,000.00 27,057.50 422,057.50 -
5,429,586.25$ 7,706,974.14$ 13,136,560.39$
Source:
Deschutes County
$5,429,586.25
Series 2002, Limited Tax Pension Obligation Bond
Charges to departments fund the debt service on the pension obligation bonds.
Page 331
Deschutes County, OREGON
Debt Management
Date:May 27, 2004
Interest:Semiannual each December and June, commencing December 1, 2004.
Interest accrues at rates ranging from 4.596% to 6.095%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds paid the County's estimated Unfunded Actuarial Liability with
PERS.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2005 -$ 428,652.67$ 428,652.67$ 7,090,000.00$
2006 - 423,942.20 423,942.20 7,090,000.00
2007 - 423,942.20 423,942.20 7,090,000.00
2008 - 423,942.20 423,942.20 7,090,000.00
2009 25,000.00 423,942.20 448,942.20 7,065,000.00
2010 45,000.00 422,793.20 467,793.20 7,020,000.00
2011 70,000.00 420,583.70 490,583.70 6,950,000.00
2012 90,000.00 416,945.80 506,945.80 6,860,000.00
2013 120,000.00 412,220.80 532,220.80 6,740,000.00
2014 145,000.00 405,800.80 550,800.80 6,595,000.00
2015 180,000.00 397,722.86 577,722.86 6,415,000.00
2016 215,000.00 387,515.06 602,515.06 6,200,000.00
2017 250,000.00 375,107.40 625,107.40 5,950,000.00
2018 290,000.00 360,429.90 650,429.90 5,660,000.00
2019 335,000.00 343,201.00 678,201.00 5,325,000.00
2020 385,000.00 323,050.76 708,050.76 4,940,000.00
2021 440,000.00 299,893.00 739,893.00 4,500,000.00
2022 500,000.00 273,427.00 773,427.00 4,000,000.00
2023 560,000.00 243,352.00 803,352.00 3,440,000.00
2024 630,000.00 209,668.00 839,668.00 2,810,000.00
2025 700,000.00 171,269.50 871,269.50 2,110,000.00
2026 780,000.00 128,604.50 908,604.50 1,330,000.00
2027 870,000.00 81,063.50 951,063.50 460,000.00
2028 460,000.00 28,037.00 488,037.00 -
7,090,000.00$ 7,825,107.25$ 14,915,107.25$
Source:
Deschutes County
$7,090,000.00
Series 2004, Limited Tax Pension Obligation Bond
Charges to departments fund the debt service on the pension obligation bonds.
Page 332
Deschutes County, OREGON
Debt Management
Date:September 28, 2004
Interest:Semiannual each December and June, commencing December 1, 2004.
Interest accrues at an average rate of 3.33%.
Rating:N/A
Purpose:The proceeds of the bonds were issued to refund 1996 Certificates of Participation that
financed the acquisition of land and the construction, equipping and furnishing of a
community development building and related facilities.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2005 145,000.00$ 35,357.11$ 180,357.11$ 1,645,000.00$
2006 130,000.00 47,235.00 177,235.00 1,515,000.00
2007 130,000.00 43,985.00 173,985.00 1,385,000.00
2008 140,000.00 40,522.50 180,522.50 1,245,000.00
2009 140,000.00 36,760.00 176,760.00 1,105,000.00
2010 145,000.00 32,660.00 177,660.00 960,000.00
2011 145,000.00 28,310.00 173,310.00 815,000.00
2012 150,000.00 23,885.00 173,885.00 665,000.00
2013 160,000.00 19,155.00 179,155.00 505,000.00
2014 165,000.00 14,035.00 179,035.00 340,000.00
2015 165,000.00 8,672.50 173,672.50 175,000.00
2016 175,000.00 2,975.00 177,975.00 -
1,790,000.00$ 333,552.11$ 2,123,552.11$
Source:
Series 2004, Full Faith and Credit Refunding
$1,790,000
Deschutes County
Funds transferred from the Community Development Fund (295) to the CDD Building Full
Faith & Credit, Refunding Series 2004 Fund (530) provide resources for debt service on this
borrowing.
Page 333
Deschutes County, OREGON
Debt Management
Date:February 1, 2005
Interest:Semiannual each December and June, commencing December 1, 2005.
Interest accrues at rates ranging from 2.50% to 4.20%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to remodel the Courthouse, purchase property,
preliminary costs for jail remodel, and American Disabilities Act compliance projects.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2006 160,000.00$ 292,768.33$ 452,768.33$ 6,140,000.00$
2007 240,000.00 212,976.25 452,976.25 5,900,000.00
2008 245,000.00 205,701.25 450,701.25 5,655,000.00
2009 255,000.00 198,838.75 453,838.75 5,400,000.00
2010 260,000.00 192,401.25 452,401.25 5,140,000.00
2011 265,000.00 185,507.50 450,507.50 4,875,000.00
2012 275,000.00 177,738.75 452,738.75 4,600,000.00
2013 285,000.00 169,338.75 454,338.75 4,315,000.00
2014 290,000.00 160,278.75 450,278.75 4,025,000.00
2015 300,000.00 150,393.75 450,393.75 3,725,000.00
2016 310,000.00 139,868.75 449,868.75 3,415,000.00
2017 325,000.00 128,593.75 453,593.75 3,090,000.00
2018 335,000.00 116,671.88 451,671.88 2,755,000.00
2019 350,000.00 104,037.50 454,037.50 2,405,000.00
2020 360,000.00 90,500.00 450,500.00 2,045,000.00
2021 375,000.00 76,025.00 451,025.00 1,670,000.00
2022 390,000.00 60,725.00 450,725.00 1,280,000.00
2023 410,000.00 44,520.00 454,520.00 870,000.00
2024 425,000.00 27,402.50 452,402.50 445,000.00
2025 445,000.00 9,345.00 454,345.00 -
6,300,000.00$ 2,743,632.71$ 9,043,632.71$
Source:
Deschutes County
$6,300,000
Series 2005, Full Faith and Credit
Funds are transferred from the Project Development & Debt Reserve Fund (140) and the
General County Projects Fund (142) to the Full Faith & Credit, Series 2005 Fund (536)
providing a portion of the resources for debt service on this borrowing. The remaining
funding comes directly from the RV Park Fund (601) and the Fair & Expo Center Fund
(618).
Page 334
Deschutes County, OREGON
Debt Management
Date:August 11, 2005
Interest:Semiannual each December and June, commencing December 1, 2005.
Interest accrues at rates ranging from 3.00% to 4.00%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to refund 1998 Certificates of Participation that
financed the purchase of the Becky Johnson Community Campus Facility, the
Health & Human Services Facility, and an Adult Care Activity Center Facility.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2006 410,000.00$ 159,866.53$ 569,866.53$ 5,505,000.00$
2007 385,000.00 186,155.00 571,155.00 5,120,000.00
2008 395,000.00 174,605.00 569,605.00 4,725,000.00
2009 410,000.00 162,755.00 572,755.00 4,315,000.00
2010 420,000.00 150,455.00 570,455.00 3,895,000.00
2011 430,000.00 137,855.00 567,855.00 3,465,000.00
2012 445,000.00 124,417.50 569,417.50 3,020,000.00
2013 460,000.00 109,955.00 569,955.00 2,560,000.00
2014 480,000.00 94,430.00 574,430.00 2,080,000.00
2015 495,000.00 77,870.00 572,870.00 1,585,000.00
2016 510,000.00 60,545.00 570,545.00 1,075,000.00
2017 530,000.00 41,675.00 571,675.00 545,000.00
2018 545,000.00 21,800.00 566,800.00 -
5,915,000.00$ 1,502,384.03$ 7,417,384.03$
Source:
Deschutes County
$5,915,000
Series 2005, Full Faith and Credit Refunding
Transfers from the Project Development & Debt Reserve Fund (140) service the debt
payments out of the Full Faith & Credit Refunding Series 2005 Fund (540).
Page 335
Deschutes County, OREGON
Debt Management
Date:March 20, 2007
Interest:Semiannual each December and June, commencing December 1, 2007.
Interest accrues at 4.75%.
Rating:N/A
Purpose:The proceeds of the bonds were issued to improve six Local Improvement Districts
including Harper Road, Harrington Loop Road, Choctaw Road, Choctaw Road II,
Manzanita Road, and Pumice Butte.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2008 239,000.00$ 57,921.90$ 296,921.90$ 838,000.00$
2009 110,664.38 38,073.12 148,737.50 727,335.62
2010 100,725.91 33,616.92 134,342.83 626,609.71
2011 146,750.00 28,273.74 175,023.74 479,859.71
2012 106,200.00 21,558.34 127,758.34 373,659.71
2013 136,100.00 16,202.71 152,302.71 237,559.71
2014*80,000.00 10,334.08 90,334.08 157,559.71
2015 96,000.00 6,344.08 102,344.08 61,559.71
2016 61,559.71 1,617.83 63,177.54 -
2017 - - - -
1,077,000.00$ 213,942.72$ 1,290,942.72$
Source:
Deschutes County
$1,077,000
Series 2007, Full Faith and Credit (Road)
Assessment payments from residents within the boundaries of the improvement area provide
the resources for debt service expended from the Full Faith & Credit, Series 2007 Fund
(524).
* Principal payments are made as resources become available. FY 2008 through 2013 reflect actual
amounts paid. Principal and interest payments for FY 2014 and later have been adjusted from the
original amortization schedule for early prinicipal payments.
Page 336
Deschutes County, OREGON
Debt Management
Date:April 10, 2007
Interest:Semiannual each December and June, commencing December 1, 2007.
Interest accrues at rates ranging from 4.00% to 4.25%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to finance the construction of new waste and
recyclables receiving facilities (Knott Landfill North Area Development) and the construction
of a recreational vehicle (RV) park at the Fair & Expo Center.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2008 270,000.00$ 444,593.54$ 714,593.54$ 9,345,000.00$
2009 340,000.00 378,625.00 718,625.00 9,005,000.00
2010 350,000.00 365,025.00 715,025.00 8,655,000.00
2011 365,000.00 351,025.00 716,025.00 8,290,000.00
2012 380,000.00 336,425.00 716,425.00 7,910,000.00
2013 395,000.00 321,225.00 716,225.00 7,515,000.00
2014 410,000.00 305,425.00 715,425.00 7,105,000.00
2015 425,000.00 289,025.00 714,025.00 6,680,000.00
2016 445,000.00 272,025.00 717,025.00 6,235,000.00
2017 460,000.00 254,225.00 714,225.00 5,775,000.00
2018 480,000.00 235,825.00 715,825.00 5,295,000.00
2019 500,000.00 216,625.00 716,625.00 4,795,000.00
2020 520,000.00 196,625.00 716,625.00 4,275,000.00
2021 540,000.00 175,825.00 715,825.00 3,735,000.00
2022 560,000.00 154,225.00 714,225.00 3,175,000.00
2023 585,000.00 131,825.00 716,825.00 2,590,000.00
2024 610,000.00 107,693.76 717,693.76 1,980,000.00
2025 635,000.00 82,531.26 717,531.26 1,345,000.00
2026 660,000.00 56,337.50 716,337.50 685,000.00
2027 685,000.00 29,112.50 714,112.50 -
9,615,000.00$ 4,704,243.56$ 14,319,243.56$
Source:
Deschutes County
$9,615,000
Series 2007, Full Faith and Credit
The debt service payments are made from the RV Park Fund (601), Solid Waste Fund (610)
and the Fair & Expo Center Fund (618).
Page 337
Deschutes County, OREGON
Debt Management
Date:December 30, 2008
Interest:Semiannual each December and June, commencing June 1, 2009.
Interest accrues at rates ranging from 3.500% to 4.625%.
Rating:Moody's: Aa2
Purpose:The proceeds of the bonds were issued to finance the construction of a building to house the
regional office of the Oregon State Police and provide a new office/dispatch space for the
Deschutes County 9-1-1 Emergency Dispatch Center.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2009 50,000.00$ 167,672.39$ 217,672.39$ 9,585,000.00$
2010 120,000.00 397,998.76 517,998.76 9,465,000.00
2011 375,000.00 393,798.76 768,798.76 9,090,000.00
2012 380,000.00 380,673.76 760,673.76 8,710,000.00
2013 395,000.00 367,373.76 762,373.76 8,315,000.00
2014 410,000.00 353,548.76 763,548.76 7,905,000.00
2015 425,000.00 337,148.76 762,148.76 7,480,000.00
2016 450,000.00 320,148.76 770,148.76 7,030,000.00
2017 465,000.00 302,148.76 767,148.76 6,565,000.00
2018 485,000.00 283,548.76 768,548.76 6,080,000.00
2019 500,000.00 264,148.76 764,148.76 5,580,000.00
2020 525,000.00 244,148.76 769,148.76 5,055,000.00
2021 545,000.00 223,148.76 768,148.76 4,510,000.00
2022 565,000.00 200,531.26 765,531.26 3,945,000.00
2023 590,000.00 176,518.76 766,518.76 3,355,000.00
2024 615,000.00 151,148.76 766,148.76 2,740,000.00
2025 640,000.00 124,242.50 764,242.50 2,100,000.00
2026 670,000.00 95,762.50 765,762.50 1,430,000.00
2027 700,000.00 65,612.50 765,612.50 730,000.00
2028 730,000.00 33,762.50 763,762.50 -
9,635,000.00$ 4,883,086.29$ 14,518,086.29$
Source:
Deschutes County
$9,635,000
Series 2008A, Full Faith and Credit
Long term leases fund the debt service in the Full Faith & Credit, Series 2008 A Fund (538).
Page 338
Deschutes County, OREGON
Debt Management
Date:April 9, 2009
Interest:Semiannual each December and June, commencing December 1, 2009.
Interest accrues at rates ranging from 3.00% to 4.45%.
Rating:Moody's: Aa2
Purpose:The proceeds of the bonds were issued to finance the purchase and remodel of an office
building to house the Adult Parole and Probation Department.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2010 105,000.00$ 142,171.47$ 247,171.47$ 3,110,000.00$
2011 125,000.00 121,077.50 246,077.50 2,985,000.00
2012 130,000.00 117,327.51 247,327.51 2,855,000.00
2013 135,000.00 113,427.50 248,427.50 2,720,000.00
2014 140,000.00 109,377.50 249,377.50 2,580,000.00
2015 145,000.00 104,827.50 249,827.50 2,435,000.00
2016 150,000.00 99,933.76 249,933.76 2,285,000.00
2017 155,000.00 94,683.76 249,683.76 2,130,000.00
2018 160,000.00 89,181.26 249,181.26 1,970,000.00
2019 165,000.00 83,501.26 248,501.26 1,805,000.00
2020 170,000.00 76,901.26 246,901.26 1,635,000.00
2021 175,000.00 70,101.26 245,101.26 1,460,000.00
2022 185,000.00 63,101.26 248,101.26 1,275,000.00
2023 190,000.00 55,470.00 245,470.00 1,085,000.00
2024 200,000.00 47,632.50 247,632.50 885,000.00
2025 210,000.00 39,382.50 249,382.50 675,000.00
2026 215,000.00 30,037.50 245,037.50 460,000.00
2027 225,000.00 20,470.00 245,470.00 235,000.00
2028 235,000.00 10,457.50 245,457.50 -
3,215,000.00$ 1,489,062.80$ 4,704,062.80$
Source:
Deschutes County
$3,215,000
S eries 2009A, Full Faith and Credit
General Fund transfers to the Full Faith & Credit, Series 2009 A Fund (539) provide the
resources for the debt service payments.
Page 339
Deschutes County, OREGON
Debt Management
Date:January 15, 2009
Interest:Semiannual each July and January, commencing July 1, 2009.
Interest accrues at rate of 5.35%.
Rating:N/A
Purpose:The proceeds of the bonds were issued to improve roads in the Beaver Special Road District.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2010 152,900.00$ 33,191.21$ 186,091.21$ 349,350.00$
2011 66,050.00 17,551.21 83,601.21 283,300.00
2012 55,260.00 14,166.81 69,426.81 228,040.00
2013 46,600.00 11,271.92 57,871.92 181,440.00
2014*25,000.00 9,439.54 34,439.54 156,440.00
2015 30,000.00 7,968.29 37,968.29 126,440.00
2016 65,000.00 6,229.54 71,229.54 61,440.00
2017 61,440.00 2,083.29 63,523.29 -
502,250.00$ 101,901.81$ 604,151.81$
Source:
Deschutes County
$502,250
Series 2009, Full Faith and Credit (Road)
Assessment payments from residents within the boundaries of the improvement area provide
the resources for debt service expended from the Full Faith & Credit, Series 2009 Fund
(525).
* Principal payments are made as resources become available. FY 2010 through 2013 reflect actual
amounts paid. FY 2017 principal payment has been adjust to payoff the remaining balance.
Page 340
Deschutes County, OREGON
Debt Management
Date:May 27, 2010
Interest:Semiannual each December and June, commencing December 1, 2010.
Interest accrues at rates ranging from 2.00% to 4.00%.
Rating:Moody's: Aa3
Purpose:The proceeds of the bonds were issued to finance the construction of a secure residential
treatment facility.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2011 -$ 42,387.05$ 42,387.05$ 1,320,000.00$
2012 50,000.00 41,421.26 91,421.26 1,270,000.00
2013 55,000.00 40,371.26 95,371.26 1,215,000.00
2014 55,000.00 39,271.26 94,271.26 1,160,000.00
2015 55,000.00 38,171.26 93,171.26 1,105,000.00
2016 55,000.00 37,071.26 92,071.26 1,050,000.00
2017 60,000.00 35,808.76 95,808.76 990,000.00
2018 60,000.00 34,308.76 94,308.76 930,000.00
2019 65,000.00 32,627.51 97,627.51 865,000.00
2020 65,000.00 30,799.38 95,799.38 800,000.00
2021 65,000.00 28,857.50 93,857.50 735,000.00
2022 70,000.00 26,712.50 96,712.50 665,000.00
2023 70,000.00 24,393.75 94,393.75 595,000.00
2024 75,000.00 21,806.25 96,806.25 520,000.00
2025 80,000.00 18,900.00 98,900.00 440,000.00
2026 80,000.00 15,900.00 95,900.00 360,000.00
2027 85,000.00 12,700.00 97,700.00 275,000.00
2028 90,000.00 9,200.00 99,200.00 185,000.00
2029 90,000.00 5,600.00 95,600.00 95,000.00
2030 95,000.00 1,900.00 96,900.00 -
1,320,000.00$ 538,207.76$ 1,858,207.76$
Source:
Deschutes County
$1,320,000
Series 2010, Full Faith and Credit
Long term leases fund the debt service in the Full Faith & Credit Series 2010 Fund (541).
Page 341
Deschutes County, OREGON
Debt Management
Date:March 29, 2012
Interest:Semiannual each December and June, commencing June 1, 2012.
Interest accrues at rates ranging from 2.00% to 4.00%.
Rating:Moody's: Aa3
Purpose:The proceeds of the bonds were issued to refund the 2003 Full Faith & Credit Bonds that
financed a Courthouse remodel project, purchase of property, preliminary costs for a jail
remodel, and American Disabilities Act compliance projects.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2012 -$ 132,346.53$ 132,346.53$ 26,345,000.00$
2013 240,000.00 766,063.76 1,006,063.76 26,105,000.00
2014 1,020,000.00 753,463.76 1,773,463.76 25,085,000.00
2015 1,050,000.00 727,513.76 1,777,513.76 24,035,000.00
2016 1,085,000.00 695,488.76 1,780,488.76 22,950,000.00
2017 1,120,000.00 662,413.76 1,782,413.76 21,830,000.00
2018 1,155,000.00 634,063.76 1,789,063.76 20,675,000.00
2019 1,185,000.00 598,813.76 1,783,813.76 19,490,000.00
2020 1,225,000.00 562,863.76 1,787,863.76 18,265,000.00
2021 1,260,000.00 531,713.76 1,791,713.76 17,005,000.00
2022 1,295,000.00 499,054.38 1,794,054.38 15,710,000.00
2023 1,340,000.00 458,495.00 1,798,495.00 14,370,000.00
2024 1,250,000.00 416,070.00 1,666,070.00 13,120,000.00
2025 1,285,000.00 381,170.00 1,666,170.00 11,835,000.00
2026 1,330,000.00 341,945.00 1,671,945.00 10,505,000.00
2027 1,365,000.00 301,520.00 1,666,520.00 9,140,000.00
2028 1,405,000.00 259,970.00 1,664,970.00 7,735,000.00
2029 1,445,000.00 217,220.00 1,662,220.00 6,290,000.00
2030 1,495,000.00 173,120.00 1,668,120.00 4,795,000.00
2031 1,545,000.00 126,747.50 1,671,747.50 3,250,000.00
2032 1,600,000.00 77,800.00 1,677,800.00 1,650,000.00
2033 1,650,000.00 26,400.00 1,676,400.00 -
26,345,000.00$ 9,344,257.25$ 35,689,257.25$
Source:
Deschutes County
$26,345,000
Series 2012, Full Faith and Credit Refunding
Lease payments from state agencies, and funds transferred from the Project Development &
Debt Reserve Fund (140), General County Projects Fund (142), Deschutes County
Communication System Fund (245), Newberry Neighborhood Fund (297), to the Full Faith
& Credit, Refunding Series 2012 Fund (535) provide a portion of the resources for debt
service on this borrowing. The balance of the payments are made from the Solid Waste Fund
(610) and the Fair & Expo Center Fund (618).
Page 342
Deschutes County, OREGON
Debt Management
Date:August 8, 2013
Interest:Semiannual each December and June, commencing December 1, 2013.
Interest accrues at rates ranging from 3.00% to 4.50%.
Rating:Moody's: Aa3
Purpose:The proceeds of the bonds were issued to finance a jail project.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2014 220,000.00$ 269,504.05$ 489,504.05$ 8,185,000.00$
2015 220,000.00 324,531.26 544,531.26 7,965,000.00
2016 225,000.00 317,931.26 542,931.26 7,740,000.00
2017 235,000.00 311,181.26 546,181.26 7,505,000.00
2018 240,000.00 304,131.26 544,131.26 7,265,000.00
2019 250,000.00 296,931.26 546,931.26 7,015,000.00
2020 255,000.00 288,181.26 543,181.26 6,760,000.00
2021 265,000.00 279,256.26 544,256.26 6,495,000.00
2022 275,000.00 269,981.26 544,981.26 6,220,000.00
2023 285,000.00 260,356.26 545,356.26 5,935,000.00
2024 295,000.00 250,381.26 545,381.26 5,640,000.00
2025 305,000.00 238,581.26 543,581.26 5,335,000.00
2026 320,000.00 226,381.26 546,381.26 5,015,000.00
2027 330,000.00 213,581.26 543,581.26 4,685,000.00
2028 345,000.00 200,381.26 545,381.26 4,340,000.00
2029 360,000.00 186,581.26 546,581.26 3,980,000.00
2030 375,000.00 172,181.26 547,181.26 3,605,000.00
2031 390,000.00 157,181.26 547,181.26 3,215,000.00
2032 405,000.00 141,581.26 546,581.26 2,810,000.00
2033 420,000.00 124,875.00 544,875.00 2,390,000.00
2034 435,000.00 107,550.00 542,550.00 1,955,000.00
2035 455,000.00 87,975.00 542,975.00 1,500,000.00
2036 480,000.00 67,500.00 547,500.00 1,020,000.00
2037 500,000.00 45,900.00 545,900.00 520,000.00
2038 520,000.00 23,400.00 543,400.00 -
8,405,000.00$ 5,166,016.73$ 13,571,016.73$
Source:
Deschutes County
$8,405,000
Series 2013, Full Faith and Credit
General Fund (001) and Sheriff's Office Fund (255) transfers fund the debt service in the
Full Faith & Credit Series 2013 Fund (556).
Page 343
Deschutes County, OREGON
Debt Management
Date:January 23, 2002
Interest:Annual each December, commencing December 1, 2002.
Interest accrues at rates ranging from 3.00% to 5.00%.
Rating:N/A
Purpose:The proceeds of the loan were for the Fair & Expo Center parking lot.
Security:The bonds are secured by the full faith and credit of the County.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2002 -$ 11,035.25$ 11,035.25$ 550,000.00$
2003 12,264.00 27,631.75 39,895.75 537,736.00
2004 12,332.00 24,750.22 37,082.22 525,404.00
2005 12,402.00 24,380.26 36,782.26 513,002.00
2006 12,474.00 24,008.20 36,482.20 500,528.00
2007 12,555.00 23,602.79 36,157.79 487,973.00
2008 17,648.00 23,144.54 40,792.54 470,325.00
2009 17,749.00 22,473.91 40,222.91 452,576.00
2010 17,859.00 21,763.95 39,622.95 434,717.00
2011 17,976.00 21,031.73 39,007.73 416,741.00
2012 18,102.00 20,267.75 38,369.75 398,639.00
2013 18,237.00 19,480.32 37,717.32 380,402.00
2014 18,381.00 18,668.77 37,049.77 362,021.00
2015 18,535.00 17,832.43 36,367.43 343,486.00
2016 23,699.00 16,970.56 40,669.56 319,787.00
2017 23,875.00 15,844.85 39,719.85 295,912.00
2018 24,059.00 14,710.79 38,769.79 271,853.00
2019 24,256.00 13,543.93 37,799.93 247,597.00
2020 24,465.00 12,355.39 36,820.39 223,132.00
2021 29,683.00 11,156.60 40,839.60 193,449.00
2022 29,918.00 9,672.45 39,590.45 163,531.00
2023 30,163.00 8,176.55 38,339.55 133,368.00
2024 30,422.00 6,668.40 37,090.40 102,946.00
2025 30,693.00 5,147.30 35,840.30 72,253.00
2026 35,977.00 3,612.65 39,589.65 36,276.00
2027 36,276.00 1,813.80 38,089.80 -
550,000.00$ 419,745.14$ 969,745.14$
Source:
Deschutes County
$550,000
Oregon Economic Community & Development Loan
Revenue generated from the County Fair Fund (619) provide the resources for debt service
on this borrowing.
Page 344
Deschutes County, OREGON
Debt Management
Date:September 3, 2010
Interest:Semiannual each March and September, commencing March 1, 2011.
Interest accrues annually at 1.25%.
Rating:N/A
Purpose:The proceeds of the loan were to finance a wastewater facilities planning project.
Security:The loan is a revenue secured loan. Net revenues and CDD-Groundwater Partnership
Fund (296) resources have been pledged to pay the amounts due.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2011 -$ 245.00$ 245.00$ 40,000.00$
2012 8,695.00 473.00 9,168.00 31,305.00
2013 8,804.00 364.00 9,168.00 22,501.00
2014 8,914.00 254.00 9,168.00 13,587.00
2015 9,026.00 142.00 9,168.00 4,561.00
2016 4,561.00 29.00 4,590.00 -
40,000.00$ 1,507.00$ 41,507.00$
Source:
Deschutes County
$40,000
Oregon Department of Environmental Quality
CDD-Groundwater Partnership Fund (296) provides resources for debt service on this
borrowing.
Page 345
Deschutes County, OREGON
Debt Management
Date:December 1, 2003
Interest:Semiannual each December and June, commencing June 1, 2004.
Interest accrues at rates ranging from 2.0% to 3.40%.
Rating:Moody's: Aaa
Purpose:The proceeds of the bonds were issued to refund 1996 General Obligation bonds used to
finance a new Bend area library, allowing the District to acquire property, construct
buildings, make improvements to real property, acquire furnishings, equipment, fixtures,
library materials and automated technology, and pay related costs.
Security:The bonds are secured by the full faith and credit of the district.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
2004 -$ 82,126.88$ 82,126.88$ 5,750,000.00$
2005 100,000.00 163,253.76 263,253.76 5,650,000.00
2006 100,000.00 161,253.76 261,253.76 5,550,000.00
2007 555,000.00 154,703.76 709,703.76 4,995,000.00
2008 585,000.00 142,206.88 727,206.88 4,410,000.00
2009 620,000.00 127,510.00 747,510.00 3,790,000.00
2010 665,000.00 110,616.25 775,616.25 3,125,000.00
2011 710,000.00 90,822.50 800,822.50 2,415,000.00
2012 755,000.00 67,903.75 822,903.75 1,660,000.00
2013 805,000.00 42,352.50 847,352.50 855,000.00
2014 855,000.00 14,535.00 869,535.00 -
5,750,000.00$ 1,157,285.04$ 6,907,285.04$
Source:
Bend Library County Service District
$5,750,000
Series 2003, General Obligation Library Refunding Bonds
Property taxes from individuals owning property within the District boundaries.
Page 346
Deschutes County, OREGON
Debt Management
Date:October 29, 1996
Interest:Semiannual each December and June, commencing June 1, 1997.
Interest accrues at rates ranging from 5.10% to 6.00%.
Rating:N/A
Purpose:The proceeds of the bonds were issued to finance a new Sunriver area library, allowing the
District to acquire property, construct buildings, make improvements to real property,
acquire furnishings, equipment, fixtures, library materials and automated technology, and
pay related costs.
Security:The bonds are secured by the full faith and credit of the District.
Debt service:
Fiscal Year Principal Interest Total Payment Balance
1997 50,000.00$ 43,058.33$ 93,058.33$ 1,095,000.00$
1998 35,000.00 61,587.50 96,587.50 1,060,000.00
1999 35,000.00 59,487.50 94,487.50 1,025,000.00
2000 40,000.00 57,387.50 97,387.50 985,000.00
2001 40,000.00 54,987.50 94,987.50 945,000.00
2002 45,000.00 52,687.50 97,687.50 900,000.00
2003 45,000.00 50,100.00 95,100.00 855,000.00
2004 45,000.00 47,512.50 92,512.50 810,000.00
2005 50,000.00 44,925.00 94,925.00 760,000.00
2006 50,000.00 42,375.00 92,375.00 710,000.00
2007 55,000.00 39,750.00 94,750.00 655,000.00
2008 60,000.00 36,835.00 96,835.00 595,000.00
2009 60,000.00 33,595.00 93,595.00 535,000.00
2010 65,000.00 30,295.00 95,295.00 470,000.00
2011 65,000.00 26,687.50 91,687.50 405,000.00
2012 75,000.00 23,047.50 98,047.50 330,000.00
2013 75,000.00 18,810.00 93,810.00 255,000.00
2014 80,000.00 14,535.00 94,535.00 175,000.00
2015 85,000.00 9,975.00 94,975.00 90,000.00
2016 90,000.00 5,130.00 95,130.00 -
1,145,000.00$ 752,768.33$ 1,897,768.33$
Source:
Sunriver Library County Service District
$1,145,000
Series 1996, General Obligation Library Bonds
Property taxes from individuals owning property within the District boundaries.
Page 347
Deschutes County, OREGON
Debt Management
This page intentionally left blank.
Page 348
Deschutes County, OREGON
Goals and Objectives
FTE and Salary Summaries
FY 2014 FTE by Department
802.96
824.90
838.12
894.00
921.98
904.86 893.41 891.43
903.83 899.03
889.43
740
760
780
800
820
840
860
880
900
920
940
FTE
Count
Fiscal Year
Full Time Equivalent (FTE) Budgeted1
₁Total FTE includes County funds and County Service Districts.
Sheriff's Office
Behavioral Health
Public Health/HealthyStart
Road
Comm. Justice ‐Juvenile
Deschutes County 9‐1‐1 (CSD)
District Attorney
Adult Parole and Probation
Assessor
Community Development
Sunriver Service District (CSD)
Building Services
Solid Waste
Information Technology
Finance/Tax/Dog Ctl/Room Tax
Fair & Expo Center/County Fair
County Clerk/BOPTA
Black Butte Ranch (CSD)
Administrative Services
Legal Counsel
Personnel
Children & Families Commission
Justice Court
Victims' Assistance
Insurance
Geographic Info Systems
Veterans' Services
Extension/4‐H (CSD)
Board of County Commissioners
Health Benefits Trust
Property Management
Natural Resource Protection
Grant Projects
Law Library
Video Lottery
Page 349
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Fund
FY 2011 FY 2012 FY 2013 FY 2014
Assessor 31.25 32.00 31.75 30.75 (1.00)
Clerk/Elections 9.48 8.48 8.48 7.98 (0.50)
Board of Property Tax Appeals 0.52 0.52 0.52 0.52 -
District Attorney 39.95 40.95 40.95 40.95 -
Finance/Tax 5.30 5.30 5.30 4.80 (0.50)
Veterans' Services 2.75 2.75 2.75 3.00 0.25
Property Management Admin 2.05 2.05 2.05 1.70 (0.35)
Grant Projects 1.00 1.00 1.00 1.00 -
General Fund Total 92.30 93.05 92.80 90.70 (2.10)
Justice Court 5.00 5.00 5.00 5.00 -
Transient Room Tax - - - 0.39 0.39
Video Lottery 0.10 0.10 0.10 0.10 -
Victims' Assistance 4.00 4.00 4.00 4.00 -
Law Library 0.50 0.50 0.50 0.50 -
Children & Families Commission 7.00 7.00 7.00 5.50 (1.50)
Community Justice-Juvenile 57.30 55.30 53.00 48.20 (4.80)
Deschutes County Comm. System 1.00 1.00 1.00 0.50 (0.50)
Sheriff's Office 220.00 220.00 218.00 216.50 (1.50)
Public Health 70.76 73.64 72.20 67.15 (5.05)
HeathyStart Prenatal 1.59 1.11 0.60 0.60 -
Behavioral Health 114.15 129.55 136.25 145.35 9.10
Community Development 32.50 28.60 28.60 29.00 0.40
GIS Dedicated 4.10 4.00 3.05 3.05 -
Road 60.50 60.50 56.50 52.75 (3.75)
Natural Resource Protection 1.00 1.00 1.00 1.00 -
Dog Control 0.90 0.90 0.90 1.02 0.12
Adult Parole & Probation 35.05 35.05 32.55 32.55 -
Solid Waste 21.00 21.00 21.00 21.00 -
Fair & Expo Center 12.00 10.00 9.00 9.00 -
Deschutes County Fair 1.00 1.00 1.00 1.00 -
Building Services 22.95 22.95 23.45 23.80 0.35
Administrative Services 6.65 6.65 6.40 6.40 -
Board of County Commissioners 3.00 3.00 3.00 3.00 -
Finance 7.80 7.80 7.80 7.29 (0.51)
Legal Counsel 6.00 6.00 6.00 6.00 -
Personnel 6.10 6.10 6.10 5.85 (0.25)
Information Technology 16.90 17.00 16.70 16.70 -
Insurance-Risk Management 3.25 3.25 3.25 3.25 -
Health Benefits Trust 1.15 1.40 1.90 1.90 -
Total County Funds 815.55 826.45 818.65 809.05 (9.60)
County Service Districts
Deschutes County 9-1-1 CSD 40.50 41.50 43.50 43.50 -
Sunriver Service District 26.50 26.50 26.50 26.50 -
Extension/4-H County Svc District 2.00 2.00 3.00 3.00 -
Black Butte Ranch Service District 6.88 7.38 7.38 7.38 -
Total County Service Districts 75.88 77.38 80.38 80.38 -
Total 891.43 903.83 899.03 889.43 (9.60)
Fund/Department
General Fund
County Funds
Authorized Positions FY 2014
Changes
Page 350
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
General County Administrator 99 1.00 1.00 1.00 1.00 -
Government Deputy County Administrator S 0.75 0.75 0.75 0.75 -
-Executive Internal Auditor N 1.00 1.00 1.00 1.00 -
Management Analyst K 1.90 1.90 1.65 1.65 -
Executive Secretary J 1.00 1.00 1.00 1.00 -
Administrative Assistant F 1.00 1.00 1.00 1.00 -
6.65 6.65 6.40 6.40 -
Public Safety Community Justice Director Q-R 0.50 0.50 0.50 0.50 -
-Corrections Community Justice Deputy Director P 1.00 1.00 1.00 1.00 -
Parole & Probation Supervisor L 3.00 3.00 2.00 2.00 -
Administrative Manager K 1.00 1.00 1.00 1.00 -
Parole & Probation Officer 22F 21.00 21.00 21.00 22.00 1.00
Parole & Probation Specialist 18A 4.25 4.25 2.75 1.75 (1.00)
Accounting Technician 17A 0.30 0.30 0.30 0.30 -
Parole & Probation Records Technician 13A 3.00 4.00 4.00 4.00 -
Customer Service Clerk II 10A 1.00 - - - -
35.05 35.05 32.55 32.55 -
General County Assessor 99 1.00 1.00 1.00 1.00 -
Government Assessment Manager M 1.00 1.00 1.00 1.00 -
-Other Chief Property Appraiser M 1.00 1.00 1.00 1.00 -
Chief Cartographer L 1.00 1.00 1.00 1.00 -
Property Appraiser III 21A 2.00 2.00 2.00 2.00 -
Sales Analyst 21A 1.00 1.00 1.00 1.00 -
Personal Property Analyst 19A 1.75 1.75 2.00 2.00 -
Property Appraiser II 19A 7.00 8.00 8.00 8.00 -
GIS Analyst 18A 4.00 4.00 4.00 3.00 (1.00)
Assessment Technician III 14A 2.00 1.00 1.00 1.00 -
Assessment Technician II 12A 7.50 9.25 7.75 8.75 1.00
Customer Service Clerk II 10A 2.00 1.00 1.00 1.00 -
Assessment Technician I 09A - - 1.00 - (1.00)
31.25 32.00 31.75 30.75 (1.00)
FY 2014
Changes
ADMINISTRATIVE SERVICES
ADULT PAROLE AND PROBATION
ASSESSOR
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Authorized PositionsSalary
RangePosition TitleMajor
Function
Page 351
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
Health & Welfare Health Services Director 99 0.50 0.50 0.60 0.60 -
-Welfare Behavioral Health Deputy Director P - - 1.00 1.00 -
Psychiatric Nurse Practitioner 32A - 1.80 2.20 2.20 -
Behavioral Health Program Manager N 3.60 3.50 3.90 3.90 -
Business/Operations Manager N 0.60 0.50 0.70 1.20 0.50
Nurse Practitioner 30A 1.00 - - - -
Clinical Program Supervisor L - - - 1.00 1.00
Behavioral Health Specialist III K 9.00 8.00 10.00 10.00 -
Developmental Disabilities Specialist III K - 2.00 2.00 2.00 -
Administrative Analyst J 3.00 4.00 3.00 5.20 2.20
Quality Improvement Specialist J - - 3.00 1.00 (2.00)
Utilization Review Specialist J - - 1.00 1.00 -
Public Health Nurse II 23A 1.50 1.00 1.00 1.00 -
Behavioral Health Specialist II 22A 51.00 58.10 57.05 60.45 3.40
Developmental Disabilities Specialist II 22A - 1.00 - - -
Administrative Supervisor I H 2.00 2.00 2.30 2.30 -
Senior Accounting Technician G 0.50 0.50 0.50 0.50 -
Contract/Grant Specialist 18A 0.60 0.50 0.50 0.50 -
Behavioral Health Specialist I 18A 23.45 17.05 16.05 19.05 3.00
Developmental Disabilities Specialist I 18A - 8.00 9.00 9.00 -
Public Health Nurse I 18A 0.50 1.50 2.50 2.50 -
Accounting Technician 17A 1.00 1.00 1.00 1.00 -
Behavioral Health Technician 15A 1.30 1.30 1.00 1.00 -
Patient Accounts Specialist II 14A 1.00 - 1.00 1.00 -
Administrative Secretary 13A - - 1.00 1.00 -
Patient Accounts Specialist I 12A 1.00 2.00 1.00 1.00 -
Accounting Clerk II 12A 1.00 2.00 2.00 2.00 -
Senior Medical Office Assistant 11A 1.00 1.00 1.00 1.00 -
Senior Secretary 10A 4.50 5.20 4.50 5.50 1.00
Medical Records Technician 10A 3.00 3.00 3.00 3.00 -
Secretary 08A 2.10 2.60 2.95 2.95 -
Peer Support Specialist 04A 1.00 1.50 1.50 1.50 -
114.15 129.55 136.25 145.35 9.10
General Property & Facilities Director Q 0.70 0.70 0.70 0.70 -
Government Building Maintenance Supervisor K 2.00 2.00 2.00 2.00 -
-Other Building Maintenance Specialist III 23A 2.00 2.00 2.00 2.00 -
Custodial Supervisor H 1.00 1.00 1.00 1.00 -
Administrative Assistant F 0.25 0.25 0.25 0.60 0.35
Building Maintenance Specialist II 16A 2.00 4.00 4.50 4.50 -
Building Maintenance Specialist I 14A 3.00 2.00 2.00 2.00 -
Building Maintenance Worker 08A 12.00 11.00 11.00 11.00 -
22.95 22.95 23.45 23.80 0.35
BUILDING SERVICES
TOTAL DEPARTMENT
BEHAVIORAL HEALTH
Major
Function Position Title Salary
Range
Authorized Positions FY 2014
Changes
TOTAL DEPARTMENT
Page 352
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
General County Commissioner 99 3.00 3.00 3.00 3.00 -
Government
-Executive
3.00 3.00 3.00 3.00 -
Health & Welfare CFC Director/Regnl Early Learning Mgr N 1.00 1.00 1.00 1.00 -
-Welfare Management Analyst K 0.50 0.50 0.50 - (0.50)
Regnl Early Learning Coordinator 22A 3.00 3.00 3.00 3.00 -
Health Educator II 21A - 1.00 1.00 1.00 -
Program Development Technician 18A 1.50 0.50 0.50 0.50 -
Senior Secretary 10A 1.00 1.00 1.00 - (1.00)
7.00 7.00 7.00 5.50 (1.50)
General Community Development Director Q 1.00 1.00 1.00 1.00 -
Government Planning Director P 1.00 1.00 1.00 - (1.00)
-Other Building Safety Director O 1.00 1.00 1.00 1.00 -
and Principal Planner M 2.00 2.00 2.00 2.00 -
Public Safety Administrative Manager K - - - 1.00 1.00
-Protective Senior Web Applications Developer 26A 1.00 - - - -
Inspection Senior Planner 26A 5.00 4.00 4.00 4.00 -
Associate Planner 24A 1.00 1.00 1.00 2.00 1.0 0
Environmental Health Specialist III 24A 1.00 1.00 1.00 1.00 -
GIS Analyst/Programmer 23A 1.00 1.00 1.00 1.00 -
Building Safety Inspector III 23A 8.00 7.00 7.00 7.00 -
Administrative Supervisor II I 1.00 1.00 1.00 - (1.00)
Environmental Health Specialist II 22A 1.00 - - - -
Code Enforcement Technician 18A 1.50 1.60 1.60 2.00 0.40
Administrative Assistant F - - 1.00 1.00 -
Permit Technician 14A 5.00 5.00 5.00 5.00 -
Administrative Secretary 13A/13N 2.00 2.00 1.00 1.00 -
32.50 28.60 28.60 29.00 0.40
BOARD OF COUNTY COMMISSIONERS
CHILDREN AND FAMILIES COMMISSION (CFC)
COMMUNITY DEVELOPMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions FY 2014
Changes
TOTAL DEPARTMENT
Page 353
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
Public Safety Community Justice Director Q-R 0.50 0.50 0.50 0.50 -
-Corrections Community Justice Deputy Director P 1.00 - - - -
Community Justice Program Manager N 1.00 2.00 2.00 2.00 -
Community Justice Officer Supervisor K 3.00 2.00 2.00 2.00 -
Behavioral Health Specialist III K 1.00 1.00 1.00 1.00 -
Community Justice Specialist III K 4.00 4.00 4.00 4.00 -
Management Analyst K 1.75 1.75 1.75 1.75 -
Administrative Analyst J 0.50 0.50 - - -
Public Health Nurse II 23A - - 0.75 0.75 -
Administrative Supervisor II I 1.00 1.00 1.00 1.00 -
Behavioral Health Specialist II 22A 5.00 4.00 4.00 4.00 -
Community Justice Specialist II 20A 4.00 4.00 4.00 4.00 -
Community Justice Officer 20A 13.50 13.50 11.50 11.50 -
Community Justice Specialist I 18A 17.25 17.25 17.00 13.00 (4.00)
Accounting Technician 17A 0.70 0.70 0.70 0.70 -
Community Justice Front Office Tech 15A 2.10 2.10 1.80 1.00 (0.80)
Community Justice Front Office Tech 13A 1.00 1.00 1.00 1.00 -
57.30 55.30 53.00 48.20 (4.80)
General County Clerk 99 1.00 1.00 1.00 1.00 -
Government Elections/Recording Supervisor J 1.00 2.00 2.00 2.00 -
-Elections/Other Administrative Supervisor II I 1.00 - - - -
and Customer Service Clerk III 12A 1.00 1.00 1.00 1.00 -
Financial Senior Administrative Secretary 10A 0.42 0.42 0.42 0.42 -
Administration Customer Service Clerk II 10A 5.58 4.58 4.58 4.08 (0.50)
10.00 9.00 9.00 8.50 (0.50)
COMMUNITY JUSTICE JUVENILE
Major
Function
Authorized Positions FY 2014
Changes
COUNTY CLERK'S OFFICE / BOPTA
Position Title Salary
Range
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Page 354
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
General County District Attorney 99 0.20 0.20 0.20 0.20 -
Government Chief Deputy District Attorney P 2.00 2.00 2.00 2.00 -
-Judicial Deputy District Attorney O 16.00 16.00 16.00 16.00 -
Management Analyst K 0.50 0.50 0.50 0.25 (0.25)
Investigator J 0.75 0.75 1.00 1.00 -
Systems Analyst I 23A - 1.00 1.00 1.00 -
Administrative Supervisor II I 1.00 1.00 1.00 1.00 -
DA Executive Assistant I - - 1.00 1.00 -
Legal Assistant H 1.00 2.00 1.00 1.00 -
Trial Assistant II 14A 15.00 15.50 15.25 15.50 0.25
Trial Assistant I 12A 3.50 1.00 1.00 1.00 -
Customer Service Clerk II 10A - 1.00 1.00 1.00 -
39.95 40.95 40.95 40.95 -
Recreation and Fair & Expo Director Q 1.00 1.00 1.00 1.00 -
Culture Fair & Expo Operations Manager L 1.00 1.00 1.00 1.00 -
-Fairgrounds/ Administrative Manager K 1.00 1.00 1.00 1.00 -
Expo Center Fair & Expo Marketing Coordinator J 1.00 1.00 1.00 1.00 -
Fair Marketing Coordinator I 1.00 1.00 1.00 1.00 -
Building Maintenance Specialist II 16A 1.00 1.00 - - -
Building Maintenance Specialist I 14A 1.00 2.00 2.00 2.00 -
Building Maintenance Worker 08A 5.00 3.00 3.00 3.00 -
Secretary 08A 1.00 - - - -
13.00 11.00 10.00 10.00 -
General Finance Director/Treasurer Q 1.00 1.00 1.00 1.00 -
Government Accounting Manager O 1.00 1.00 1.00 1.00 -
-Financial Chief Deputy Tax Collector M 1.00 1.00 1.00 1.00 -
Administration Financial/Budget Analyst M 1.00 1.00 1.00 1.00 -
Revenue Accounting Supervisor L 1.00 1.00 1.00 1.00 -
Property Tax Analyst K 1.00 1.00 1.00 1.00 -
Staff Accountant K 1.00 1.00 1.00 1.00 -
Payroll Technician H 1.00 1.00 1.00 1.00 -
Accounting Technician 17N 1.00 1.00 1.00 1.00 -
Accounting Clerk III 14A 1.00 1.00 1.00 1.00 -
Collection Specialist 13A 1.00 1.00 1.00 1.00 -
Accounting Clerk II 12N 1.00 1.00 1.00 1.00 -
Customer Service Clerk II 10A 2.00 2.00 2.00 1.50 (0.50)
14.00 14.00 14.00 13.50 (0.50)
DISTRICT ATTORNEY
Major
Function
Authorized Positions FY 2014
Changes
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Position Title Salary
Range
FAIR AND EXPO CENTER/COUNTY FAIR
FINANCE / TAX / DOG CONTROL/TRANSIENT ROOM TAX
Page 355
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
General Information Technology Director P-Q 0.05 - - - -
Government GIS Program Developer & Coordinator N 1.00 1.00 0.80 0.80 -
-Other GIS Programmer 26A 1.00 1.00 0.75 0.75 -
GIS Analyst/Programmer 23A 1.00 1.00 0.75 0.75 -
IT Administrative Assistant 19A 0.05 - - - -
GIS Analyst 18A 1.00 1.00 0.75 0.75 -
4.10 4.00 3.05 3.05 -
Econ Development Management Analyst K 1.00 1.00 1.00 1.00 -
1.00 1.00 1.00 1.00 -
General Personnel Services Manager O 0.05 0.05 0.05 0.05 -
Government Benefits Coordinator K 1.00 1.00 1.00 1.00 -
-Financial Human Resources Analyst K 0.05 0.05 0.05 0.05 -
Administration Management Analyst K - - 0.25 0.25 -
Health Educator II 21A - 0.25 0.50 0.50 -
Personnel Specialist H 0.05 0.05 0.05 0.05 -
1.15 1.40 1.90 1.90 -
General Information Technology Director P-Q 0.95 1.00 1.00 1.00 -
Government GIS Program Developer & Coordinator N - - 0.20 0.20 -
-Other Technology Division Manager N 1.00 1.00 1.00 1.00 -
PC/Network Specialist III 27A 2.00 2.00 2.00 2.00 -
Senior Systems Analyst/Programmer 27A 2.00 2.00 2.00 2.00 -
GIS Programmer 26A - - 0.25 0.25 -
Senior Web Applications Developer 26A 1.00 1.00 1.00 1.00 -
PC/Network Specialist II 24A 1.00 1.00 1.00 1.00 -
Systems Analyst II 24A - 1.00 1.00 1.00 -
Applications Analyst/Programmer II 23A 2.00 2.00 1.00 1.00 -
GIS Analyst/Programmer 23A - - 0.25 0.25 -
PC/Network Specialist I 23A 5.00 3.00 3.00 3.00 -
Systems Analyst I 23A - 2.00 2.00 2.00 -
Web Applications Developer 20A 1.00 - - - -
IT Administrative Assistant 19A 0.95 1.00 1.00 1.00 -
16.90 17.00 16.70 16.70 - TOTAL DEPARTMENT
TOTAL DEPARTMENT
GEOGRAPHIC INFORMATION SYSTEM (GIS)
GRANT PROJECTS
Major
Function Position Title Salary
Range
Authorized Positions FY 2014
Changes
HEALTH BENEFITS TRUST
INFORMATION TECHNOLOGY
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Page 356
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
General Deputy County Administrator S 0.25 0.25 0.25 0.25 -
Government Loss Prevention Specialist J 1.00 1.00 1.00 1.00 -
-Financial Claims Coordinator G 1.00 1.00 1.00 1.00 -
Administration Senior Secretary 10N - - 1.00 1.00 -
Secretary 08N 1.00 1.00 - - -
3.25 3.25 3.25 3.25 -
General Justice of the Peace 99 1.00 1.00 1.00 1.00 -
Government Justice Court Coordinator J 1.00 1.00 1.00 1.00 -
-Judicial Court Services Assistant 12A 3.00 3.00 3.00 3.00 -
5.00 5.00 5.00 5.00 -
Gen Govt-Judicial Law Librarian 22N 0.50 0.50 0.50 0.50 -
0.50 0.50 0.50 0.50 -
General Legal Counsel 99 1.00 1.00 1.00 1.00 -
Government Assistant Legal Counsel O 3.00 3.00 3.00 3.00 -
-Financial Admin Paralegal H - 1.00 1.00 1.00 -
County Counsel Legal Assistant 15N 2.00 1.00 1.00 1.00 -
6.00 6.00 6.00 6.00 -
PW-Sanitation Forester K 1.00 1.00 1.00 1.00 -
1.00 1.00 1.00 1.00 -
General Personnel Services Manager O 0.95 0.95 0.95 0.95 -
Government Human Resources Analyst K 0.95 0.95 0.95 0.95 -
-Financial Investigator J 0.25 0.25 0.25 - (0.25)
Administration Personnel Specialist H 2.95 2.95 2.95 2.95 -
Personnel Assistant F 1.00 1.00 1.00 1.00 -
6.10 6.10 6.10 5.85 (0.25)
General Property & Facilities Director Q 0.30 0.30 0.30 0.30 -
Government Property Management Specialist K 1.00 1.00 1.00 1.00 -
-Other Administrative Assistant F 0.75 0.75 0.75 0.40 (0.35)
2.05 2.05 2.05 1.70 (0.35)
TOTAL DEPARTMENT
INSURANCE-RISK MANAGEMENT
TOTAL DEPARTMENT
NATURAL RESOURCE PROTECTION
PERSONNEL
PROPERTY MANAGEMENT ADMINISTRATION
TOTAL DEPARTMENT
JUSTICE COURT
LAW LIBRARY
Major
Function Position Title Salary
Range
Authorized Positions FY 2014
Changes
LEGAL COUNSEL
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Page 357
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
Health & Welfare Health Services Director 99 0.50 0.50 0.40 0.40 -
-Health Public Health Nurse Program Manager N 2.00 2.00 2.00 2.00 -
Behavioral Health Program Manager N 0.40 0.50 0.10 0.10 -
Business/Operations Manager N 0.40 0.50 0.30 0.30 -
Nurse Practitioner 30A 5.30 5.30 4.50 3.45 (1.05)
Clinical Program Supervisor L 2.50 3.60 4.60 4.60 -
WIC Supervisor/Coordinator K 1.00 1.00 1.00 1.00 -
Environmental Health Supervisor K 1.00 1.00 1.00 1.00 -
Public Health Nurse III 25A 2.00 1.00 1.00 1.00 -
Administrative Analyst J - 2.00 2.00 1.60 (0.40)
Environmental Health Specialist III 24A 2.00 2.00 2.00 2.00 -
Public Health Nurse II 23A 9.80 8.90 9.40 7.80 (1.60)
Behavioral Health Specialist II 22A 3.20 4.20 4.20 3.80 (0.40)
Environmental Health Specialist II 22A 3.00 2.00 2.00 2.00 -
Nutritionist 21A 1.70 1.70 1.70 1.70 -
Health Educator II 21A 6.85 6.45 5.45 5.25 (0.20)
Administrative Supervisor I H 2.00 2.00 1.70 1.70 -
Environmental Health Spec I 19A - 1.00 1.00 1.00 -
Senior Accounting Technician G 0.50 0.50 0.50 0.50 -
Health Educator I 18A 0.50 1.60 1.60 1.60 -
Contract/Grant Specialist 18A 0.40 0.50 0.50 0.50 -
Accounting Technician 17A 1.00 1.00 1.00 1.00 -
Breastfeeding Peer Counseling Coord. 16A - - 0.20 0.20 -
Registered Health Info Technician 14A 1.00 1.00 1.00 1.00 -
Patient Accounts Specialist II 14A - - 1.00 1.00 -
Administrative Secretary 13A 2.00 2.00 2.00 2.00 -
Patient Accounts Specialist I 12A 2.70 2.20 1.20 1.20 -
WIC Certifier 12A 4.80 4.80 3.80 3.80 -
Medical Assistant 11A 1.00 2.00 2.00 1.80 (0.20)
Senior Medical Office Assistant 11A 3.00 3.00 3.00 3.00 -
Senior Secretary 10A 1.00 1.00 1.00 1.00 -
Medical Records Technician 10A 1.00 1.00 1.00 - (1.00)
Medical Office Assistant 09A 9.80 8.00 8.50 8.30 (0.20)
Secretary 08A - 0.50 0.15 0.15 -
72.35 74.75 72.80 67.75 (5.05) TOTAL DEPARTMENT
PUBLIC HEALTH / HEALTHYSTART PRENATAL
Major
Function Position Title Salary
Range
Authorized Positions FY 2014
Changes
Page 358
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
Public Works Public Works Director R 1.00 1.00 1.00 1.00 -
-Highways and County Engineer P 1.00 1.00 1.00 1.00 -
Streets PW Operations Manager O 1.00 1.00 1.00 1.00 -
Information Systems Manager N 1.00 1.00 - - -
County Surveyor M 1.00 1.00 1.00 1.00 -
Fleet & Equipment Manager M 1.00 1.00 1.00 1.00 -
Weed Outreach & Mgmt Specialist K 1.00 1.00 1.00 - (1.00)
Senior Engineering Associate 23P 1.00 1.00 1.00 1.00 -
Vegetation Management Supervisor J - - - 1.00 1.00
Road Maintenance Supervisor J 2.00 2.00 2.00 2.00 -
PW Applications Analyst/Programmer 24P 1.00 1.00 1.00 1.00 -
PW GIS Analyst/Programmer 24P 1.00 1.00 1.00 1.00 -
Engineering Associate 19P 2.00 2.00 1.00 1.00 -
Adminstrative Supervisor II I - - 1.00 1.00 -
Engineering Assistant III 12P 3.00 3.00 3.00 3.00 -
Records/Contract Specialist 13P 1.00 1.00 1.00 1.00 -
PW GIS Analyst 17P 1.00 1.00 - - -
Senior Adm i nistrative Secretary G 1.00 1.00 - - -
Traffic Device Specialist 2PT 2.00 2.00 2.00 1.00 (1.00)
Equipment Mechanic 14P 7.00 7.00 7.00 7.00 -
PW Accounting Technician 11P 2.00 2.00 2.00 2.00 -
Senior Store Clerk 10P 1.00 1.00 1.00 1.00 -
Automotive Service Worker 09P 1.00 1.00 1.00 - (1.00)
PW Equipment Operator 16P 25.00 25.00 24.00 23.00 (1.00)
PW Customer Service Clerk 08P 2.50 2.50 2.50 1.75 (0.75)
60.50 60.50 56.50 52.75 (3.75)
ROAD
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions FY 2014
Changes
Page 359
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
Public Safety County Sheriff 99 1.00 1.00 1.00 1.00 -
-Sheriff Captain P 3.00 4.00 4.00 4.00 -
and Lieutenant NS 12.00 12.00 12.00 12.00 -
Public Safety Assistant Legal Counsel O 1.00 1.00 1.00 1.00 -
-Corrections Psychiatric Nurse Practitioner 32N - - 1.00 1.00 -
Business/Operations Manager N 1.00 1.00 1.00 1.00 -
Information Systems Manager N 1.00 1.00 1.00 1.00 -
Nurse Practitioner 30N 1.00 1.00 - - -
Sergeant LS 24.00 24.00 23.00 23.00 -
Behavioral Health Specialist III K 1.00 1.00 - - -
Building Maintenance Supervisor K 1.00 1.00 1.00 1.00 -
Nurse/Corrections 21S 5.00 5.00 5.00 5.00 -
Sheriff Human Resource Coordinator J 1.00 - - - -
Detective 20S 9.00 9.00 9.00 9.00 -
PC/Network Specialist II 24A 2.00 2.00 2.00 2.00 -
Corrections Deputy 19S 65.00 65.00 61.00 61.00 -
Deputy Sheriff 19S 46.00 47.00 44.00 44.00 -
Automotive Supervisor I 1.00 1.00 1.00 1.00 -
Sheriff Executive Assistant I 1.00 1.00 1.00 1.00 -
Electronic Technician 18S 2.00 2.00 2.00 1.00 (1.00)
Mechanic 15S 2.00 2.00 2.00 2.00 -
Administrative Supervisor II GS / I 3.00 3.00 3.00 3.00 -
Project Coordinator 181 1.00 1.00 1.00 1.00 -
Behavioral Health Specialist I 18A - - 1.00 1.00 -
Field Law Enforcement Technician 14S 7.00 6.00 6.00 6.00 -
Corrections Classification Specialist 13S 1.00 1.00 1.00 1.00 -
Corrections Programs Specialist 13S 1.00 1.00 1.00 1.00 -
Corrections Technician 13S - - 6.00 6.00 -
Evidence Technician 13S 2.00 2.00 2.00 2.00 -
Personnel Assistant FS 1.00 1.00 1.00 1.00 -
Civil Technician 12S 5.00 5.00 5.00 5.00 -
Building Maintenance Specialist II 16A 3.00 4.00 4.00 4.00 -
Legal Assistant 151 1.00 1.00 1.00 1.00 -
Office Assistant 10S 15.00 15.00 15.00 14.00 (1.00)
Building Maintenance Specialist I 14A 1.00 - - - -
221.00 221.00 219.00 217.00 (2.00)
Public Works Director of Solid Waste O 1.00 1.00 1.00 1.00 -
-Sanitation Operations Supervisor L 1.00 1.00 1.00 1.00 -
Administrative Analyst J 1.00 1.00 1.00 1.00 -
Landfill Engineer Technician 1PT 1.00 1.00 1.00 1.00 -
Solid Waste Operations Assistant 18P - - 2.00 - (2.00)
PW Accounting Clerk 1PW 1.00 1.00 1.00 1.00 -
PW Equipment Operator 16P 6.00 6.00 5.00 7.00 2.00
Landfill Site Attendant 06P 10.00 10.00 9.00 9.00 -
21.00 21.00 21.00 21.00 -
SHERIFF'S OFFICE / DESCHUTES COUNTY COMMUNICATIONS SYSTEM
SOLID WASTE
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions
TOTAL DEPARTMENT
FY 2014
Changes
Page 360
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
Health & Welfare Veterans' Services Officer H 1.00 1.00 1.00 1.00 -
-Welfare Assistant Veterans' Services Officer 13A 0.75 0.75 0.75 1.00 0.25
Secretary 08A 1.00 1.00 1.00 1.00 -
2.75 2.75 2.75 3.00 0.25
Genl Government Victims' Asst Program Coordinator J 1.00 1.00 1.00 1.00 -
-Judicial Victims' Advocate 15A 3.00 3.00 3.00 3.00 -
4.00 4.00 4.00 4.00 -
Econ Development Management Analyst K 0.10 0.10 0.10 0.10 -
0.10 0.10 0.10 0.10 -
COUNTY FUNDS TOTAL 815.55 826.45 818.65 809.05 (9.60)
Public Safety Communications Director O9 1.00 1.00 1.00 1.00 -
-Other Protection Operations Manager 9-1-1 N9 - - 1.00 1.00 -
Public Safety System Manager M9 1.00 1.00 1.00 1.00 -
Telecommunications Supervisor K9 4.00 4.00 4.00 4.00 -
Communications Training Coordinator K9 - 1.00 1.00 1.00 -
Public Safety System Specialist 26A 1.00 1.00 1.00 1.00 -
Telecommunicator III 11T 13.00 16.00 16.00 15.00 (1.00)
Telecommunicator II 10T 14.00 9.00 9.00 10.00 1.00
GIS Analyst 18A - 1.00 1.00 1.00 -
Administrative Assistant F9 1.00 1.00 1.00 1.00 -
GIS Specialist 16A 1.00 - - - -
Telecommunicator I 09T 4.00 6.00 7.00 7.00 -
Customer Service Clerk II 099 0.50 0.50 0.50 0.50 -
40.50 41.50 43.50 43.50 -
Public Safety Police Chief 1.00 1.00 1.00 1.00 -
-Other Protection Fire Chief 1.00 1.00 1.00 1.00 -
Assistant Fire Chief 1.00 1.00 1.00 1.00 -
Police Sergeant 2.00 2.00 2.00 2.00 -
Police Patrol Officer 8.00 8.00 8.00 8.00 -
Bike Patrol Office 2.00 2.00 2.00 2.00 -
Fire Captain 2.00 2.00 2.00 2.00 -
Fire Engineer 3.00 3.00 3.00 3.00 -
Firefighter/PM 3.00 3.00 3.00 3.00 -
Training Officer 1.00 1.00 1.00 1.00 -
Administrative Manager 1.00 1.00 1.00 1.00 -
Administrative Secretary 1.00 1.00 1.00 1.00 -
Administrative Assistant 0.50 0.50 0.50 0.50 -
26.50 26.50 26.50 26.50 -
VIDEO LOTTERY
DESCHUTES COUNTY 9-1-1
SUNRIVER SERVICE DISTRICT
TOTAL DEPARTMENT
VETERANS' SERVICES
VICTIMS' ASSISTANCE
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions FY 2014
Changes
TOTAL DEPARTMENT
TOTAL DEPARTMENT
Page 361
Deschutes County, OREGON
FTE and Salary Summaries
FTE by Department and Position
FY 2011 FY 2012 FY 2013 FY 2014
Other Administrative Assistant F 1.00 1.00 1.00 1.00 -
-Conservation Volunteer Program Coordinator 16N - - 1.00 1.00 -
Senior Secretary 10A 1.00 1.00 1.00 1.00 -
2.00 2.00 3.00 3.00 -
Public Safety Police Chief 99 1.00 1.00 1.00 1.00 -
-Other Protection Police Sergeant 99 1.00 1.50 1.50 1.50 -
Police Patrol Officer PO 4.00 4.00 4.00 4.00 -
Administrative Assistant 99 0.88 0.88 0.88 0.88 -
6.88 7.38 7.38 7.38 -
COUNTY SERVICE DISTRICTS TOTAL 75.88 77.38 80.38 80.38 -
GRAND TOTAL 891.43 903.83 899.03 889.43 (9.60)
Salary range codes represent employee groups. Groups can be identified by the following codes:
Beginning with letters F - R or LS, NS, PQ, QR, 099, 151, 181 = Non-Represented
The letter A following two digits = American Federation of State, County and Municipal Employees (AFSCME)
The letter N following two digits = Non-Represented
The letter P following two digits and letters PT or PW following one digit = Public Works (International Union of
Operating Engineers or IUOE)
The letter S following two digits = Deschutes County Sheriff Employees Association (DCSEA)
The letter T following two digits = Deschutes 9-1-1 Employees Association
Salary range code 22F = Federation of Oregon Parole & Probation Officers (FOPPO)
Salary range code PO = Black Butte Ranch CSD Police Officers
BLACK BUTTE RANCH
TOTAL DEPARTMENT
Major
Function Position Title Salary
Range
Authorized Positions FY 2014
Changes
EXTENSION / 4-H
TOTAL DEPARTMENT
Page 362
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
County Assessor
Position Title Grade12345678 9
Secretary 08N 13.50 14.04 14.60 15.18 15.79 16.42 17.07 17.75 18.47
Customer Service Clerk II (9-1-1)099 14.12 14.70 15.28 15.90 16.52 17.18 17.87 18.58 19.32
Senior Secretary 10N 14.62 15.21 15.82 16.45 17.10 17.78 18.49 19.23 20.00
Accounting Clerk II 12N 15.88 16.52 17.17 17.85 18.57 19.30 20.07 20.87 21.71
Administrative Secretary 13N 16.52 17.18 17.87 18.58 19.32 20.10 20.90 21.74 22.61
County Counsel Legal Asst (Sheriff)151 17.79 18.51 19.26 20.03 20.84 21.67 22.54 23.44 24.39
County Counsel Legal Assistant 15N 17.97 18.69 19.45 20.23 21.04 21.88 22.76 23.67 24.63
Volunteer Coordinator 16N 18.71 19.46 20.24 21.05 21.89 22.78 23.69 24.64 25.62
Personnel Assistant (Sheriff)FS 18.89 19.84 20.84 21.89 22.99 24.15 25.37
Administrative Assistant F 19.07 20.03 21.04 22.10 23.22 24.39 25.62
Personnel Assistant F 19.07 20.03 21.04 22.10 23.22 24.39 25.62
Administrative Assistant (9-1-1)F9 19.14 20.11 21.12 22.19 23.31 24.48 25.72
Accounting Technician 17N 19.55 20.33 21.14 21.98 22.86 23.77 24.72 25.72 26.75
Project Coordinator (Sheriff)181 20.17 20.98 21.82 22.70 23.60 24.54 25.53 26.54 27.60
Administrative Supervisor II (Sheriff)GS 20.20 21.22 22.29 23.42 24.60 25.84 27.14
Claims Coordinator G 20.40 21.43 22.51 23.65 24.84 26.09 27.41
Senior Accounting Technician G 20.40 21.43 22.51 23.65 24.84 26.09 27.41
Senior Administrative Secretary G 20.40 21.43 22.51 23.65 24.84 26.09 27.41
Administrative Supervisor I H 21.73 22.83 23.98 25.19 26.46 27.79 29.19
Custodial Supervisor H 21.73 22.83 23.98 25.19 26.46 27.79 29.19
Legal Assistant H 21.73 22.83 23.98 25.19 26.46 27.79 29.19
Paralegal H 21.73 22.83 23.98 25.19 26.46 27.79 29.19
Payroll Technician H 21.73 22.83 23.98 25.19 26.46 27.79 29.19
Personnel Specialist H 21.73 22.83 23.98 25.19 26.46 27.79 29.19
Veterans' Services Officer H 21.73 22.83 23.98 25.19 26.46 27.79 29.19
Behavioral Health Specialist III (Sheriff)22N 23.95 24.91 25.91 26.95 28.04 29.16 30.33 31.54 32.81
Law Librarian 22N 23.95 24.91 25.91 26.95 28.04 29.16 30.33 31.54 32.81
Program Development Specialist 22N 23.95 24.91 25.91 26.95 28.04 29.16 30.33 31.54 32.81
$38.33
$41.53
$43.19
Grade and Step Table 2014
$46.65
$64.75
¹ A stipend is paid to the Finance Director for the Treasurer's responsibilities.
County Commissioner
Non-Represented Employees ³
Hourly Rate Table
Elected Officials
$5.39
$13.18
Position Title Hourly Salary
Treasurer ¹
County District Attorney ²
County Clerk
² Deschutes County pays $27,424 annually, or approximately 20% of the District Attorney's annual salary; State of Oregon
pays approximately 80 % of the annual salary.
³ Rates for Non-Represented Employees include a 1.6% COLA.
Justice of the Peace
County Sheriff
Page 363
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Administrative Supervisor II I 24.16 25.37 26.65 28.00 29.41 30.89 32.45
Automotive Supervisor I 24.16 25.37 26.65 28.00 29.41 30.89 32.45
DA Executive Assistant I 24.16 25.37 26.65 28.00 29.41 30.89 32.45
Fair Marketing Coordinator I 24.16 25.37 26.65 28.00 29.41 30.89 32.45
Sheriff Executive Assistant I 24.16 25.37 26.65 28.00 29.41 30.89 32.45
Administrative Analyst J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Elections/Recording Supervisor J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Executive Secretary J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Fair & Expo Marketing Coordinator J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Investigator J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Justice Court Coordinator J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Loss Prevention Specialist J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Quality Improvement Specialist J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Road Maintenance Supervisor J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Utilization Review Specialist J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Vegetation Mgmt Supervisor J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Victims' Asst Program Coordinator J 27.23 28.60 30.05 31.56 33.15 34.82 36.58
Administrative Manager K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Assistant Building Official K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Behavioral Health Specialist III K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Benefits Coordinator K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Building Maintenance Supervisor K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Community Justice Officer Supervisor K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Community Justice Specialist III K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Developmental Disablilities Specialist III K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Environmental Health Supervisor K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Forester K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Human Resources Analyst K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Management Analyst K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Property Management Specialist K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Property Tax Analyst K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Staff Accountant K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Weed Outreach & Mgmt Specialist K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
WIC Supervisor/Coordinator K 28.55 29.99 31.50 33.09 34.76 36.51 38.35
Communications Trng Coord. (9-1-1)K9 28.94 30.40 31.93 33.54 35.23 37.01 38.88
Telecommunications Supervisor (9-1-1)K9 28.94 30.40 31.93 33.54 35.23 37.01 38.88
Chief Cartographer L 29.87 31.37 32.95 34.61 36.36 38.19 40.12
Clinical Program Supervisor L 29.87 31.37 32.95 34.61 36.36 38.19 40.12
Fair & Expo Operations Manager L 29.87 31.37 32.95 34.61 36.36 38.19 40.12
Operations Supervisor L 29.87 31.37 32.95 34.61 36.36 38.19 40.12
Parole & Probation Supervisor L 29.87 31.37 32.95 34.61 36.36 38.19 40.12
Revenue Accounting Supervisor L 29.87 31.37 32.95 34.61 36.36 38.19 40.12
Assessment Manager M 32.01 33.62 35.32 37.10 38.97 40.93 43.00
Chief Deputy Tax Collector M 32.01 33.62 35.32 37.10 38.97 40.93 43.00
Chief Property Appraiser M 32.01 33.62 35.32 37.10 38.97 40.93 43.00
County Surveyor M 32.01 33.62 35.32 37.10 38.97 40.93 43.00
Grade and Step Table 2014
Non-Represented Employees
Page 364
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Financial/Budget Analyst M 32.01 33.62 35.32 37.10 38.97 40.93 43.00
Fleet & Equipment Manager M 32.01 33.62 35.32 37.10 38.97 40.93 43.00
Principal Planner M 32.01 33.62 35.32 37.10 38.97 40.93 43.00
Public Safety Systems Manager (9-1-1)M9 32.45 34.08 35.80 37.61 39.50 41.50 43.59
Sergeant LS 33.21 34.89 36.65 38.49 40.44 42.47 44.62
Behavioral Health Program Manager N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
Business/Operations Manager N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
Children & Families Comm. Director N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
Community Justice Program Manager N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
GIS Program Developer & Coordinator N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
Information Systems Manager N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
Internal Auditor N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
Public Health Nurse Program Manager N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
Technology Division Manager N 35.93 37.74 39.64 41.64 43.74 45.94 48.26
Operations Manager 9-1-1 N9 36.41 38.24 40.17 42.20 44.32 46.56 48.91
Psychiatric Nurse Practitioner 32N 37.46 38.95 40.52 42.14 43.83 45.57 47.39 49.29 51.27
Accounting Manager O 38.65 40.60 42.65 44.80 47.05 49.43 51.92
Assistant Legal Counsel O 38.65 40.60 42.65 44.80 47.05 49.43 51.92
Building Safety Director O 38.65 40.60 42.65 44.80 47.05 49.43 51.92
Director of Solid Waste O 38.65 40.60 42.65 44.80 47.05 49.43 51.92
Personnel Services Manager O 38.65 40.60 42.65 44.80 47.05 49.43 51.92
PW Operations Manager O 38.65 40.60 42.65 44.80 47.05 49.43 51.92
Communications Director (9-1-1)O9 39.18 41.16 43.23 45.41 47.70 50.10 52.63
Lieutenant NS 39.94 41.96 44.07 46.29 48.63 51.08 53.65
Behavioral Health Deputy Director P 42.60 44.75 47.01 49.38 51.87 54.48 57.23
Captain P 42.60 44.75 47.01 49.38 51.87 54.48 57.23
Chief Deputy District Attorney P 42.60 44.75 47.01 49.38 51.87 54.48 57.23
Community Justice Deputy Director P 42.60 44.75 47.01 49.38 51.87 54.48 57.23
County Engineer P 42.60 44.75 47.01 49.38 51.87 54.48 57.23
Planning Director P 42.60 44.75 47.01 49.38 51.87 54.48 57.23
Information Technology Director P-Q 45.68 47.98 50.40 52.94 55.61 58.41 61.36
Community Development Director Q 45.68 47.98 50.40 52.94 55.61 58.41 61.36
Fair & Expo Director Q 45.68 47.98 50.40 52.94 55.61 58.41 61.36
Finance Officer Q 45.68 47.98 50.40 52.94 55.61 58.41 61.36
Property & Facilities Director Q 45.68 47.98 50.40 52.94 55.61 58.41 61.36
Community Justice Director Q-R 47.40 49.79 52.30 54.94 57.71 60.62 63.68
Public Works Director R 47.40 49.79 52.30 54.94 57.71 60.62 63.68
Deputy County Administrator S 50.15 52.68 55.34 58.13 61.06 64.14 67.37
Health Services Director 99 64.43
County Administrator 99 72.39
Legal Counsel 99 74.50
Health Officer/Medical Examiner 99 100.00
Grade and Step Table 2014
Non-Represented Employees
Page 365
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Peer Support Specialist 04A 11.38 11.84 12.31 12.80 13.32 13.84 14.40 14.97 15.56
Building Maintenance Worker 08A 13.32 13.84 14.40 14.97 15.56 16.19 16.84 17.51 18.21
Secretary 08A 13.32 13.84 14.40 14.97 15.56 16.19 16.84 17.51 18.21
Medical Office Assistant 09A 13.84 14.40 14.97 15.56 16.19 16.84 17.51 18.21 18.94
Customer Service Clerk II 10A 14.41 14.99 15.59 16.22 16.87 17.54 18.24 18.96 19.72
Medical Records Technician 10A 14.41 14.99 15.59 16.22 16.87 17.54 18.24 18.96 19.72
Senior Secretary 10A 14.41 14.99 15.59 16.22 16.87 17.54 18.24 18.96 19.72
Medical Assistant 11A 14.99 15.59 16.22 16.87 17.54 18.24 18.96 19.72 20.50
Senior Medical Office Assistant 11A 14.99 15.59 16.22 16.87 17.54 18.24 18.96 19.72 20.50
Accounting Clerk II 12A 15.63 16.26 16.91 17.60 18.29 19.02 19.77 20.57 21.40
Assessment Technician II 12A 15.63 16.26 16.91 17.60 18.29 19.02 19.77 20.57 21.40
Court Services Assistant 12A 15.63 16.26 16.91 17.60 18.29 19.02 19.77 20.57 21.40
Customer Service Clerk III 12A 15.63 16.26 16.91 17.60 18.29 19.02 19.77 20.57 21.40
Patient Account Specialist I 12A 15.63 16.26 16.91 17.60 18.29 19.02 19.77 20.57 21.40
Trial Assistant I 12A 15.63 16.26 16.91 17.60 18.29 19.02 19.77 20.57 21.40
WIC Certifier 12A 15.63 16.26 16.91 17.60 18.29 19.02 19.77 20.57 21.40
Administrative Secretary 13A 16.27 16.93 17.61 18.32 19.06 19.83 20.63 21.45 22.31
Assistant Veterans' Svcs Officer 13A 16.27 16.93 17.61 18.32 19.06 19.83 20.63 21.45 22.31
Collection Specialist 13A 16.27 16.93 17.61 18.32 19.06 19.83 20.63 21.45 22.31
Community Justice Front Office Tech 13A 16.27 16.93 17.61 18.32 19.06 19.83 20.63 21.45 22.31
Parole & Probation Records Technician 13A 16.27 16.93 17.61 18.32 19.06 19.83 20.63 21.45 22.31
Accounting Clerk III 14A 16.94 17.63 18.34 19.08 19.85 20.64 21.47 22.32 23.22
Assessment Technician III 14A 16.94 17.63 18.34 19.08 19.85 20.64 21.47 22.32 23.22
Building Maintenance Specialist I 14A 16.94 17.63 18.34 19.08 19.85 20.64 21.47 22.32 23.22
Patient Account Specialist II 14A 16.94 17.63 18.34 19.08 19.85 20.64 21.47 22.32 23.22
Permit Technician 14A 16.94 17.63 18.34 19.08 19.85 20.64 21.47 22.32 23.22
Registered Health Info Technician 14A 16.94 17.63 18.34 19.08 19.85 20.64 21.47 22.32 23.22
Trial Assistant II 14A 16.94 17.63 18.34 19.08 19.85 20.64 21.47 22.32 23.22
Behavioral Health Technician 15A 17.70 18.41 19.15 19.92 20.71 21.54 22.41 23.30 24.24
Community Justice Front Office Tech 15A 17.70 18.41 19.15 19.92 20.71 21.54 22.41 23.30 24.24
Victims' Advocate 15A 17.70 18.41 19.15 19.92 20.71 21.54 22.41 23.30 24.24
Building Maintenance Specialist II 16A 18.47 19.21 19.97 20.77 21.60 22.46 23.36 24.30 26.27
BF Peer Counseling Coordinator 16A 18.47 19.21 19.97 20.77 21.60 22.46 23.36 24.30 26.27
Accounting Technician 17A 19.26 20.03 20.83 21.67 22.53 23.43 24.37 25.35 26.36
Behavioral Health Specialist I 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Code Enforcement Technician 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Community Justice Specialist I 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Contract/Grant Specialist 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Developmental Disabilities Specialist I 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
GIS Analyst 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Health Educator I 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Parole & Probation Specialist 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Program Development Technician 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Public Health Nurse I 18A 20.10 20.90 21.74 22.61 23.52 24.45 25.44 26.46 27.51
Environmental Health Specialist I 19A 20.97 21.81 22.68 23.59 24.53 25.51 26.53 27.60 28.71
IT Administrative Assistant 19A 20.97 21.81 22.68 23.59 24.53 25.51 26.53 27.60 28.71
Grade and Step Table 2014
American Federation of State, County and Municipal Employees (AFSCME)
Page 366
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Personal Property Analyst 19A 20.97 21.81 22.68 23.59 24.53 25.51 26.53 27.60 28.71
Property Appraiser II 19A 20.97 21.81 22.68 23.59 24.53 25.51 26.53 27.60 28.71
Community Justice Officer 20A 21.88 22.76 23.67 24.63 25.61 26.63 27.70 28.81 29.96
Community Justice Specialist II 20A 21.88 22.76 23.67 24.63 25.61 26.63 27.70 28.81 29.96
Health Educator II 21A 22.86 23.77 24.72 25.72 26.75 27.81 28.92 30.07 31.28
Nutritionist 21A 22.86 23.77 24.72 25.72 26.75 27.81 28.92 30.07 31.28
Property Appraiser III 21A 22.86 23.77 24.72 25.72 26.75 27.81 28.92 30.07 31.28
Sales Analyst 21A 22.86 23.77 24.72 25.72 26.75 27.81 28.92 30.07 31.28
Behavioral Health Specialist II 22A 23.87 24.82 25.82 26.86 27.93 29.05 30.22 31.43 32.68
Developmental Disabilities Specialist II 22A 23.87 24.82 25.82 26.86 27.93 29.05 30.22 31.43 32.68
Environmental Health Specialist II 22A 23.87 24.82 25.82 26.86 27.93 29.05 30.22 31.43 32.68
Program Development Specialist 22A 23.87 24.82 25.82 26.86 27.93 29.05 30.22 31.43 32.68
Applications Analyst/Programmer II 23A 24.95 25.95 26.99 28.07 29.19 30.36 31.57 32.83 34.14
Building Maintenance Specialist III 23A 24.95 25.95 26.99 28.07 29.19 30.36 31.57 32.83 34.14
Building Safety Inspector III 23A 24.95 25.95 26.99 28.07 29.19 30.36 31.57 32.83 34.14
GIS Analyst/Programmer 23A 24.95 25.95 26.99 28.07 29.19 30.36 31.57 32.83 34.14
PC/Network Specialist I 23A 24.95 25.95 26.99 28.07 29.19 30.36 31.57 32.83 34.14
Public Health Nurse II 23A 24.95 25.95 26.99 28.07 29.19 30.36 31.57 32.83 34.14
Systems Analyst I 23A 24.95 25.95 26.99 28.07 29.19 30.36 31.57 32.83 34.14
Associate Planner 24A 26.08 27.11 28.20 29.32 30.49 31.71 32.98 34.30 35.67
Environmental Health Specialist III 24A 26.08 27.11 28.20 29.32 30.49 31.71 32.98 34.30 35.67
PC/Network Specialist II 24A 26.08 27.11 28.20 29.32 30.49 31.71 32.98 34.30 35.67
Systems Analyst II 24A 26.08 27.11 28.20 29.32 30.49 31.71 32.98 34.30 35.67
Public Health Nurse III 25A 27.25 28.34 29.47 30.64 31.86 33.14 34.46 35.84 37.27
GIS Programmer 26A 28.48 29.62 30.80 32.04 33.32 34.65 36.04 37.47 38.97
Public Safety System Specialist (9-1-1)26A 28.48 29.62 30.80 32.04 33.32 34.65 36.04 37.47 38.97
Senior Planner 26A 28.48 29.62 30.80 32.04 33.32 34.65 36.04 37.47 38.97
Senior Web Applications Developer 26A 28.48 29.62 30.80 32.04 33.32 34.65 36.04 37.47 38.97
PC/Network Specialist III 27A 29.76 20.96 32.19 33.47 34.81 36.21 37.66 39.16 40.73
Senior Systems Analyst/Programmer 27A 29.76 20.96 32.19 33.47 34.81 36.21 37.66 39.16 40.73
Nurse Practitioner 30A 33.96 35.33 36.74 38.20 39.73 41.32 42.97 44.69 46.48
Psychiatric Nurse Practitioner 32A 37.09 38.57 40.11 41.72 43.39 45.12 46.93 48.80 50.76
Position Title Grade12345678 9
Landfill Site Attendant 06P 14.19 14.90 15.64 16.42 17.24 18.11
PW Customer Service Clerk 08P 14.33 14.90 15.49 16.11 16.76 17.43 18.13 18.85 19.60
PW Equipment Operator 16P 15.14 15.14 16.55 16.55 18.64 18.64 23.31
PW Accounting Clerk 1PW 15.18 15.79 16.42 17.09 17.76 18.47 19.20 19.97 20.77
Senior Store Clerk 10P 18.81 19.75 20.73 21.81 22.87 24.01
PW Accounting Technician 11P 19.11 19.88 20.67 21.50 22.35 23.25 24.18 25.15 26.15
Equipment Mechanic 14P 19.66 20.69 21.75 22.91 24.12 25.38
Traffic Device Specialist 2PT 19.77 20.78 21.81 22.91 24.06 25.25
Records/Contract Specialist 13P 20.81 21.88 23.08 24.29 25.55 26.91
Grade and Step Table 2014
American Federation of State, County and Municipal Employees (AFSCME)
Grade and Step Table 2014
Public Works (International Union of Operating Engineers)
Page 367
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade12345678 9
Landfill Engineer Technician 1PT 21.01 22.06 23.17 24.33 25.54 26.82
Engineering Assistant III 12P 21.35 22.42 23.56 24.75 25.96 27.25
Engineering Associate 19P 24.99 26.24 27.56 28.93 30.38 31.89
PW Applications Analyst/Programmer 24P 25.83 26.86 27.93 29.05 30.21 31.42 32.67 33.98 35.34
PW GIS Analyst/Programmer 24P 25.83 26.86 27.93 29.05 30.21 31.42 32.67 33.98 35.34
Senior Engineering Associate 23P 27.49 28.86 30.32 31.83 33.41 35.09
Position Title Grade123456
Office Assistant 10S 17.53 18.40 19.32 20.28 21.30 22.37
Civil Technician 12S 18.86 19.81 20.80 21.84 22.91 24.06
Corrections Classification Specialist 13S 19.38 20.36 21.37 22.45 23.55 24.73
Corrections Programs Specialist 13S 19.38 20.36 21.37 22.45 23.55 24.73
Corrections Technician 13S 19.38 20.36 21.37 22.45 23.55 24.73
Evidence Technician 13S 19.38 20.36 21.37 22.45 23.55 24.73
Field Law Enforcement Technician 14S 20.13 21.15 22.21 23.32 24.48
Mechanic 15S 20.66 21.71 22.78 23.91 25.12
Electronic Technician 18S 23.64 24.84 26.07 27.37 28.76
Corrections Deputy 19S 25.50 26.78 28.11 29.52 30.99 32.54
Deputy Sheriff 19S 25.50 26.78 28.11 29.52 30.99 32.54
Detective 20S 26.86 28.21 29.61 31.08 32.64 34.27
Nurse/Corrections 21S 27.77 29.13 30.58 32.11 33.71
Position Title Grade1234567
Telecommunicator I 09T 18.32 19.23 20.19 21.20 22.26 23.37 24.54
Telecommunicator II 10T 21.07 22.11 23.22 24.38 25.60 26.88 28.22
Telecommunicator III 11T 21.90 23.01 24.16 25.38 26.65 27.98 29.38
Position Title Grade 12345678 9
Parole & Probation Officer 22F 23.78 24.73 25.72 26.75 27.82 28.94 30.10 31.30 32.55
Deschutes County Sheriff Employees Association (DCSEA) 1
Deschutes County 9-1-1 2
Grade and Step Table 2014
Federation of Oregon Parole & Probation Officers (FOPPO) 3
Grade and Step Table 2014
Grade and Step Table 2014
Public Works (International Union of Operating Engineers) 1
Grade and Step Table 2014
Page 368
Deschutes County, OREGON
FTE and Salary Summaries
Salary Summary Tables
Position Title Grade1234567
Deputy District Attorney O 38.65 40.60 42.65 44.80 47.05 49.43 51.92
Position Title
Police Chief 48.08
Fire Chief 48.03
Steps 1234567891011
Asst Fire Chief 22.78 23.93 25.12 26.37 27.70
Admin Assistant 18.05 18.72 19.37 20.06 20.72 21.38 22.05 22.72 23.39 24.06 24.71
Bike Patrol Officer 13.00 14.00
Sergeant 29.68 31.16 32.72 34.35 36.07
Police Patrol Officer 24.00 25.20 26.46 27.78 29.17
Fire Captain 22.78 23.93 25.12 26.37 27.70
Fire Engineer 20.11 21.11 22.17 23.27 24.43
Office Manager 18.05 18.72 19.38 20.06 20.72 21.37 22.05 22.72 23.40 24.06 24.72
Fire Fighter 17.52 18.38 19.31 20.28 21.29
Position Title 123456
Police Chief 37.56
Police Sergeant 31.66
Police Sergeant (Part Time)31.66
Administrative Assistant 20.60
Police Patrol Officer 23.55
₂ Rates for 9-1-1 employees are estimated and include a 2.9% COLA for FY 2013 and no COLA for FY 2014.
Grade and Step Table 2014
Grade and Step Table 2014
Deschutes County District Attorneys' Association 1
Sunriver Service District ₄
₃ FOPPO rates are estimated and include a 2.9% COLA for FY 2013 and a 1.6% COLA for FY 2014.
₄ Rates provided by County Service Districts.
₁ Rates for Public Works, Sheriff's Office and District Attorney Represented Employees include a 1.6% COLA for FY 2014.
Grade and Step Table 2014
Black Butte Ranch County Service District ₄
Page 369
Deschutes County, OREGON
FTE and Salary Summaries
This page intentionally left blank.
Page 370
Deschutes County, OREGON
Glossary
ABHA – Accountable Behavioral Health Alliance (an Oregon five-county behavioral health alliance).
ACA– American Correctional Association.
Accrual basis of accounting – Method of accounting recognizing revenues when earned and expenses
when incurred without regard to cash flow timing.
Adopted budget – Financial plan itemizing all resources and the use thereof adopted by the governing
body.
Ad valorem tax – Tax based on the assessed valuation of property. Property taxes are an ad valorem tax.
AFSCME – American Federation of State, County and Municipal Employees.
AOC– Association of Oregon Counties.
APP - Adult Parole and Probation .
Appropriation – Authorization to spend a specific amount of money for a specific purpose during a budget
period. It is based on the adopted budget, including supplemental budgets, if any. It is presented in a
resolution or ordinance adopted by the governing body.
Approved budget – The budget approved by the budget committee. The data from the approved budget is
published in the Financial Summary before the budget hearing.
Assessed valuation – A valuation upon real estate or other property by the county assessor or the state as
a basis for levying taxes. This amount is multiplied by the tax rate to determine the total amount of
property taxes to be imposed. It is the lesser of the property’s maximum assessed value or real market
value.
Assessment date – The date on which the real market value of property is set – January 1.
Asset – A probable future economic benefit obtained or controlled by a particular entity as a result of past
transactions or events.
A & T – Assessment and Taxation.
Audit – The annual review and appraisal of an entity’s accounts and fiscal affairs conducted by an
accountant under contract, or the Secretary of State, in accordance with Oregon budget law. (ORS 297.425).
Audit report – A report in a form prescribed by the Secretary of State made by an auditor expressing an
opinion about the propriety of a local government’s financial statements, and compliance with
requirements, orders, and regulations.
Balanced budget – A term used to describe a budget in which total resources equal total requirements.
Basis of accounting – A term used to refer to when revenues, expenditures, expenses, and transfers –
and the related assets and liabilities – are recognized in the accounts and reported in the financial
statements.
Glossary
Page 371
Deschutes County, OREGON
Glossary
Beginning net working capital – Resources less expenditures carried over to the following fiscal year
and available for appropriation.
BNWC – Beginning net working capital.
BOCC – Board of County Commissioners.
Bond – A written promise to pay a specified sum of money (face value or principal amount) at a specified
date or dates in the future [maturity date(s)], together with periodic interest at a specified rate.
BOPTA– Board of Property Tax Appeals.
Budget – A written report showing the local government’s comprehensive financial plan. It must include a
balanced statement of actual resource and expenditures during each of the last two years, or budget period,
and estimated revenues and expenditures for the current and upcoming year or budget period.
Budget committee – Fiscal advisory board of a local government, consisting of the governing body plus an
equal number of registered voters appointed from within the boundaries of the local government.
Budget message – A written explanation of the budget and the local government’s financial priorities. It
is prepared and presented by the budget officer.
Budget officer – Person appointed by the governing body to assemble budget material and information
and to prepare or supervise the preparation of the proposed budget.
Budget transfers – Resources moved from one fund to finance activities in another fund. They are shown
as “transfers out” in the originating fund and “transfers in”, in the receiving fund.
C & F – Child & Family.
CAD – Computer Aided Dispatch.
Capital outlay – An expenditure category encompassing all material and property expenditures of $5,000
or greater, with an expected useful life exceeding one year. This includes, but is not limited to,
expenditures for the purchase of land; the purchase, improvement, or repair of county facilities; or the
acquisition or replacement of county equipment.
Capital improvement program (CIP) – An annual, updated plan of capital expenditures covering one or
more budget periods for public facilities and infrastructure (buildings, streets, etc.) with estimated costs,
sources of funding and timing of work.
Capital project – Those activities resulting in the acquisition or improvement of major capital items such
as land, buildings, and county facilities. (Various capital projects are included in a Capital Improvement
Program.)
Capital reserve fund – A fund established to account for dedicated funds for a specific future capital
expenditure.
Cash basis – System of accounting under which revenues are accounted for when received in cash and
expenses are accounted for when paid.
CDC – Center for Disease Control.
Page 372
Deschutes County, OREGON
Glossary
CDD – Community Development Department.
CDO – Chemical Dependency Organization.
CFC – Children and Families Commission.
CLE – Continuing Legal Education.
CODE – Central Oregon Drug Enforcement.
COIC – Central Oregon Intergovernmental Council.
COLA – Cost of Living Adjustment.
Contingency – An appropriation category for those resources reserved to fulfill unforeseen demands and
expenditures.
Contractual services –A formal agreement or contract entered into with another party for services.
Services obtained in this category usually include repairs, professional fees or services.
COPs – Certificates of Participation (similar to bonds).
DA – District Attorney.
DCSEA -– Deschutes County Sheriff Employees Association.
DCSO – Deschutes County Sheriff’s Office.
DD – Developmental Disabilities.
Debt – An obligation resulting from the borrowing of money. Debts of governments include bonds, time
warrants and notes.
Debt service – Payment of interest and principal on an obligation resulting from the issuance of debt.
Debt service fund – A fund established to account for the accumulation of resources for, and the payment
of, debt principal and interest.
Depreciation – The allocation of the cost of a capital asset over the estimated service life of the asset.
DVDS – Domestic Violence Deferred Sentencing.
EBAC-Employee Benefits Advisory Committee.
Employee benefits – Social security, medicare, pension, group health and dental, life and disability
insurance, workers’ compensation, and unemployment.
Enterprise funds – Funds established to account for activities financed and operated in a manner similar
to private business enterprises, where the intent of the governing body is that the costs of providing goods
or services to the general public on a continuing basis are financed or recovered primarily through user
charges.
Page 373
Deschutes County, OREGON
Glossary
Expenditure – A liability incurred for personnel, materials & services, debt service, capital outlay, or
other requirements during a budgetary period.
Expense – Outflow or other use of assets or incurrence of liabilities (or combination of both) from
delivering or producing goods, rendering services or carrying out other activities that constitute the entity’s
ongoing, major or central operations.
FAA – Formal Accountability Agreements.
FAN – Family Access Network.
FAST (track) – Formalized Accountability Sanctions Timely.
FDPIR – Food Distribution on Indian Reservations.
FFT – Functional Family Therapy.
Fiscal year – A 12-month period to which the annual operating budget applies at the end of which a
government determines its financial position and the results of its operation. The Deschutes County fiscal
year is July 1st through June 30th.
FOPPO – Federation of Oregon Parole and Probation Officers.
FPEP – Family Planning Expansion Project.
FTO – Field Training Officer.
Full time equivalent (FTE) – One FTE is the equivalent of one employee who works 40 hours per week
on average. A .50 FTE equals one employee who averages 20 hours per week of work. Two people working
20 hours per week equal one FTE.
Fund – A fund is a fiscal and accounting entity with a self-balancing set of accounts, recording cash and
other financial resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
Fund balance – The balance remaining in a fund after expenditures have been subtracted from resources.
Fund type – One of eleven fund types in general categories including general fund, special revenue, debt
service, capital projects, permanent funds, enterprise, internal service, pension trust, investment trust,
private purpose trust, and agency funds. [GAAFR 26/27].
GAAP – Generally Accepted Accounting Principles.
GASB – Governmental Accounting Standards Board.
General fund – A fund established for the purpose of accounting for all financial resources and liabilities
of the governmental entity except those required to be accounted for in other funds by special regulation,
restrictions, or limitations.
General obligation bonds –A bond backed by the full faith, credit, and taxing power of the government.
Page 374
Deschutes County, OREGON
Glossary
Generally accepted accounting principles (GAAP) – Uniform minimum standards and guidelines for
financial accounting and reporting. They govern the form and content of the financial statements of an
entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting
practice at a particular time. They include not only broad guidelines or general application, but also
detailed practices and procedures.
GFOA – Government Finance Officers Association.
GIS – Geographic Information System.
GO – General Obligation (bonds).
Governmental accounting – The composite activity of analyzing, recording, summarizing, reporting and
interpreting the financial transactions of governments.
Governmental funds – Funds in which most governmental activities are recorded. Fund types included
in this category are general, special revenue, capital projects, and debt service funds.
Governing body – County court, board of commissioners, city council, school board, board of trustees,
board of directors, or other managing board of a local government unit.
Grants – Contributions or gifts of cash or other assets.
HB – House Bill.
HIDTA – High Intensity Drug Traffic Area.
ICMA – International City Managers Association.
Interfund services – Cost of a service provided by one fund to another. The allocated costs of internal
service funds, which provide support services to many other funds, is an example of interfund services.
Infrastructure – Facilities on which the continuance and growth of a community depend, such as roads,
bridges, and drainage system.
Internal service funds – Funds which account for services, materials, and administrative support
provided to other county departments. The majority of financial support for internal service funds is
acquired through charges to county departments.
IT – Information Technology.
IUOE - International Union of Operating Engineers.
JCP – Juvenile Crime Prevention.
JMS – Jail Management System.
Levy – The amount of ad valorem tax certified by a local government for the support of governmental
activities.
Liabilities – Probable future sacrifices of economic benefits, arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future.
Page 375
Deschutes County, OREGON
Glossary
Local improvement district (LID) – An entity formed by a group of property owners to construct public
improvements to benefit their properties. Typical improvements include streets, sewers, storm drains,
streetlights, etc., where costs of such improvements are assessed among the benefiting properties.
Local option tax – Taxing authority (voter-approved by a double majority, except in even numbered
years) that is in addition to taxes generated by the permanent tax rate. Local option taxes can be for
general operations, a specific purpose or capital projects. They are limited to five years unless designated
for a capital project, in which case they are limited to the useful life of the project or 10 years, whichever is
less.
Major funds – These funds account for significant activities of the government entity. The totals of
revenues or expenditures, excluding other financing sources and uses, are at least 10% of revenues or
expenditures of the corresponding total for all governmental funds (for each governmental fund) or all
enterprise funds (for each enterprise fund), and at least 5% of the aggregate amount of all governmental
and enterprise funds.
Materials and services – An appropriation category encompassing non-capital, non-personnel
expenditures. These include expenses for travel and training, operations, property, equipment, and
contracted services.
Maximum assessed value (MAV) – The maximum taxable value limitation placed on real or personal
property by the constitution. It can increase a maximum of three percent per year on existing property.
The three percent limit may be exceeded if there are qualifying improvements made to the property, such
as a major addition or new construction.
MDT – Mobile Data Terminal.
Modified accrual basis of accounting – A basis of accounting where revenues are recognized when they
are both measurable and available and expenditures are recognized at a time when liability is incurred
pursuant to appropriation authority.
NAMI – National Alliance on Mental Illness.
NACO – National Association of Counties.
Nonmajor funds – Funds that do not qualify as a Major Fund and are generally reported in the
aggregate separately from Major Funds. However, any fund may be reported as a major fund if the
government's officials feel it is warranted to do so.
OACTFO – Oregon Association of County Treasurers and Finance Officers.
OCCF – Oregon Commission on Children and Families.
OHP – Oregon Health Plan.
OMFOA – Oregon Municipal Finance Officers Association.
Operating budget – That portion of an annual budget that applies to non-capital projects, non-capital
outlays, transfers, contingency, unappropriated ending fund balance and reserve for future expenditures.
The combined categories of personnel services and materials and services can be combined to provide the
operating budget.
Page 376
Deschutes County, OREGON
Glossary
OPSRP – Oregon Public Service Retirement Plan.
Ordinance – A formal legislative enactment by the governing body. If it is not in conflict with any higher
form of law, such as a state statute or constitutional provision, it has the full force and effect of law within
the boundaries of the jurisdiction.
Oregon revised statues (ORS) – The set of laws established by a vote of the people or the Oregon State
legislature.
OSP – Oregon State Police.
Outcome – A result; the mathematical expression of the effect on customers, clients, the environment, or
infrastructure that reflect the purpose of a program.
PAC – Professional Advisory Council.
PERS – Public Employees Retirement System.
Performance measures – Indicators that objectively measure the degree of success a program has had in
achieving its stated objectives, goals, and planned program activities.
Permanent rate limit – The maximum rate of ad valorem property taxes that a local government can
impose, exclusive of other voter approved levies. Taxes generated from the permanent rate limit can be
used for any purpose. No action of the local government or its voters can increase or decrease a permanent
rate limit.
Personnel services – An expenditure classification encompassing all expenditures relating to employees.
This includes union and non-union labor costs, employee benefits, and payroll tax expenses.
PRMS – Public Records Management System.
Program – A group of related activities performed by one or more organized units for the purpose of
accomplishing a function for which the governmental entity is responsible (sub-unit or categories or
functional areas).
Program budget – A method of budgeting whereby resources are allocated to the functions or activities
rather than to specific items of cost. Services are broken down into identifiable service programs or
performance units. A unit can be a department, a division, or a workgroup. Each program has an
identifiable service or output and objectives.
Proprietary funds - Funds used to account for a government's ongoing organizations and activities
similar to those often found in the private sector. Fund types included in this category are enterprise and
internal service funds.
PSAP – Public Safety Answering Point.
Publication – Public notice given by publication in a newspaper of general circulation within the
boundaries of the local government.
Real market value (RMV) – The amount in cash which could reasonably be expected by an informed
seller from an informed buyer in an arm’s-length transaction as of the assessment date. In most cases, the
value used to test the constitutional limits.
Page 377
Deschutes County, OREGON
Glossary
Requirements – Total of appropriations, including personnel services, materials and services, capital
outlay, debt service, transfers, contingency, combined with unappropriated ending fund balance and
reserve for future expenditures.
Reserve – A portion of a fund balance which has been legally segregated for a specific use.
Reserve for future expenditure – A budgeted requirement category in a reserve fund not intended to be
expended during the fiscal year. This requirement represents the amount a governmental entity plans to
hold for future financing of a service, project, property or equipment.
Resolution – A formal order of a governing body; of lower legal status than an ordinance.
Resources – Total amounts available for appropriation including estimated revenues, transfers in and
beginning net working capital.
Revenue – Receipts for the fiscal year including transfers and excluding beginning net working capital.
The major categories of revenue include taxes, intergovernmental revenues, charges for services, interest
and rents, fines and forfeitures, other revenues and transfers in.
Revised budget – A budget which includes all changes made to the original adopted budget as a result of
budget adjustments and the supplemental budget process.
RMS – Records Management System.
SAR – Search and Rescue.
SB– Senate Bill.
SBHC– School Based Health Clinic.
SDC– System Development Charge.
SDFS– Safety and Drug Free Schools.
Special revenue funds – Funds used to account for receipts from revenue sources that are legally
restricted or otherwise designated for special projects.
STD– Sexually Transmitted Disease.
Supplemental budget – A financial plan prepared to meet unexpected needs or to spend resources not
anticipated when the original budget was adopted. It cannot be used to authorize a tax.
System development charge – A fee paid at the time a permit is issued which is restricted to projects
which will mitigate the impact on a specific service.
TANF – Temporary Assistance for Needy Families.
Tax levy – The total amount eligible to be raised by general property taxes.
Tax rate – The amount of tax levied for each $1,000 of assessed valuation. The tax rate is multiplied by
the assessed valuation to determine the tax imposed.
Page 378
Deschutes County, OREGON
Glossary
Transfers – Legally authorized interfund transfers of resources from one county fund to another county
fund.
UA – Unitary Assessment.
Unappropriated ending fund balance – A classification for those resource amounts not appropriated
for any purpose and reserved for ensuing fiscal years. This may include specific reserves for buildings or
equipment or may be generally reserved funds for no specific purpose.
User fees – The payment of a fee for direct receipt of a public service by the party benefiting from the
service.
WIC – Women, Infants and Children.
Working Capital – See Beginning net working capital.
Page 379
Deschutes County, OREGON
Glossary
This page intentionally left blank.
Page 380
Deschutes County, OREGON
Goals and Objectives
Deschutes County Financial Policies
Introductory Comments
Deschutes County has an important responsibility to its citizens to carefully account for public
funds, manage municipal finances wisely, manage growth, and plan the adequate funding of
services desired by the public, including the provision and maintenance of public facilities.
Deschutes County needs to insure that it is capable of adequately funding and providing County
services needed by the community on a sustainable basis.
The following Financial Policies are designed to establish guidelines for the fiscal stability of the
County. The scope of these policies generally spans, among other issues, accounting, auditing,
financial reporting, internal controls, operating and capital budgeting, revenue management,
expenditure control, asset management, cash and investment management, and planning
concepts, in order to:
1. Demonstrate to the citizens of Deschutes County, the investment community, and the
bond rating agencies that the County is committed to strong fiscal operations;
2. Establish precedents for future policy makers and financial managers on common
financial goals and strategies;
3. Present fairly and with full disclosure the financial position and results of financial
operations of the County in conformity to Generally Accepted Accounting Principles
(GAAP); and
4. Determine and demonstrate compliance with finance-related legal and contractual issues
in accordance with provisions of the Oregon Revised Statutes and other pertinent legal
documents and mandates.
These financial policies are recommended to enable Deschutes County to meet the priorities of
the Board of County Commissioners and maintain its financial condition so that it can continue
to provide a high level of service to its citizens.
Financial Planning Policies
● Balanced Budget
Deschutes County’s accounting and budgeting systems are organized and operated on a fund
basis. The budget for each fund is balanced, meaning total resources, consisting of beginning
net working capital, current year revenues and transfers-in, are equal to total requirements,
which are specific appropriations, contingencies, unappropriated ending fund balances, and
reserves for future expenditures. If there are mid-year increases in expenditures, decreases in
revenue, or a combination of the two, that would result in expenditures exceeding
Appendix A
Page 381
Deschutes County, OREGON
Appendix A
appropriations or cash deficits, whenever possible departments will be required to make budget
revisions within existing appropriations rather than transferring designated contingencies or
reserves to support ongoing operations.
● Financial Reporting Policy
The County’s accounting systems and financial reporting will be in conformance with all state
and federal laws, generally accepted accounting principles (GAAP) and standards of the
Governmental Accounting Standards Board (GASB) and the Government Finance Officers
Association (GFOA). An annual audit will be performed by an independent public accounting
firm, licensed as a municipal auditor, with an audit opinion to be included with the County’s
published Comprehensive Annual Financial Report (CAFR). The County’s CAFR will be
submitted to the GFOA Certification of Achievement for Excellence in Financial Reporting
Program. The financial report should be in conformity with GAAP, demonstrate compliance
with finance related legal and contractual provisions, disclose thoroughness and detail
sufficiency, and minimize ambiguities and potentials for misleading inference. The County’s
CAFR will also be provided to the Municipal Securities Rulemaking Board via electronic
submission to the Electronic Municipal Rulemaking Board (EMMA), a continuing disclosure
requirement to enable investors to make informed decisions. Financial systems will maintain
internal controls to monitor revenues, expenditures, and program performance on an ongoing
basis.
● Budgeting for Operating Working Capital and Contingencies
In order to maintain a prudent level of financial resources to protect against the need to reduce
service levels or raise taxes (voter-approved local option levy) and fees due to temporary
revenue shortfalls or unforeseeable one-time expenditures, the County will establish and
maintain certain working capital balances. The County will strive to maintain a working
capital level in each operating fund, other than the General Fund, of 8.3 % (1/12th) of that
fund’s operating budget. The County will establish operational working capital within the
General Fund of approximately four months of estimated annual property tax collections.
Other funds that rely heavily on property taxes, which are not received until the month of
November each year, and, therefore, should have an operating working capital level at or near
the level of the General Fund, are the Sheriff’s Funds, 911, Extension/4-H, and the Sunriver
and Black Butte Ranch county service districts.
● Reserve and Insurance Funds
The following funds, due to their specific purposes, require reserve working capital balances
above 8.3%:
- PERS Reserve Fund
- Insurance (general liability, workers’ compensation, unemployment, and property
damage)
- Health Benefits (medical, pharmacy, dental and vision)
- Various Community Development Reserve Funds, when applicable
- GIS Dedicated Fund
Page 382
Deschutes County, OREGON
Appendix A
- Road Building and Equipment Reserve Fund
- Vehicle Maintenance and Replacement Fund
- Public Health Department Reserve Fund
- Sheriff’s Capital Reserve Funds
- General Capital Reserve Fund
- General County Projects Fund
- Project Development Fund
- County Clerk Records Fund
- Solid Waste Reserve Funds
- Fair/Expo Center Capital Reserve Fund
- County Service District Reserve Funds
● Long-range Planning
Each year, the County will update resource and requirement forecasts for certain operating
funds for the next two years and annually develop a five-year Capital Improvement Program
(CIP) for major projects related to the acquisition, expansion or rehabilitation of the County’s
buildings, equipment, parks, streets and other public infrastructure. These estimates will be
presented to the Budget Committee in a format which is intended to facilitate budget decisions
and strategic planning, based on a multi-year perspective.
● Asset Inventory
Deschutes County will perform an inventory of its capital assets and controlled capital-type
items on an ongoing basis. Information shall include original cost and remaining useful
life. This information will be used to plan for the ongoing financial commitments required to
maximize the public’s benefit.
Revenue Policies
● Revenue Diversification
Revenue forecasts will assess the full spectrum of resources that can be allocated for public
services. To the greatest extent possible, the County’s revenue system will be diversified as
protection from short-run fluctuations in any one revenue source.
● Fees and Charges
The County will annually review all fees for licenses, permits, fines and other miscellaneous
charges in conjunction with the budget process. User charges and fees will be established based
at a level related to the full cost of providing the service, unless otherwise provided by statute or
regulation. The full cost of providing a service should be calculated in order to provide a basis
for setting the charge or fee. Full cost incorporates direct and indirect costs, including
operations and maintenance, overhead, and charges for the use of capital facilities. Other
factors for fee or charge adjustments may also include the impact of inflation, other cost
Page 383
Deschutes County, OREGON
Appendix A
increases, the adequacy of the coverage of costs and current competitive rates.
● Use of “One-time” Revenues
One-time revenues or resources shall not be used to fund ongoing operations, unless in the
context of a multi-year financial plan to balance expenditures and reserves. One-time revenues
should not support ongoing personnel and operating costs. Use of one-time revenues is
appropriate for non-recurring capital outlay, debt retirement, contribution to capital reserve,
and other non-recurring expenses.
● Use of Unpredictable Revenues
Revenues of a limited or indefinite term will generally be used for capital projects or one-time
operating expenditures to ensure that no ongoing service programs are lost when such revenues
are reduced or discontinued.
● Grants
Grants are generally contributions from one government to another, usually for a specific
purpose. Grants can be recorded in any type of fund and should be recorded in an existing fund
whenever possible. It is critical that budgeted appropriations and actual expenditures for a
grant activity or purchase not exceed the amount of the grant revenue. Whenever employees
are hired as part of grant funding, it is essential that they are hired subject to the amount and
continuation of the grant funding.
Expenditure Policies
● Debt Capacity, Issuance and Management
The County will manage and administer its long-term debt in compliance with the restrictions
and limitations of State law with regard to bonded indebtedness for counties as outlined in the
Oregon Revised Statutes. These statutory restrictions establish legal limitations on the level of
limited tax and general obligation bonded debt which can be issued by the County (1% and 2%
of the real market value of all taxable property, respectively). The statutes outline the
processes for public hearings, public notice and bond elections, as well as provisions for the
issuance and sale of bonds and restrictions on the use of those bond proceeds.
● Operating/Capital Expenditure Accountability
The County will maintain an accounting system which provides internal budgetary
controls. The County’s budget documents shall be presented in a format that provides for
logical comparison with prior fiscal periods wherever possible. Reports comparing actual
revenues and expenditures to budget for the County’s major operating funds shall be prepared
monthly which will be distributed to the Board of County Commissioners, County
Administrator, Department Heads/Directors and any interested parties.
Page 384
Deschutes County, OREGON
Appendix A
The County will strive to fund minor capital improvements on a pay-as-you-go basis to
enhance its financial condition and bond rating. The County shall annually contribute to
certain capital reserve funds to the extent possible given cash flow limitations and
projected capital improvements.
● Internal Service Funds
Internal service funds are used to account for services provided by one department to
other departments on a cost-reimbursement basis. The goal of an internal service fund
is to measure the full cost of providing services for the purpose of fully recovering that
cost through fees or charges. Deschutes County internal service funds are as follows:
Building Services, Administrative Services, Board of County Commissioners, Finance,
Legal Counsel, Personnel, Information Technology, Information Technology Reserve,
Insurance Reserve and Health Benefits Trust.
Cash Management Policies
● Investments
County funds will be invested in a prudent and diligent manner with emphasis on safety,
liquidity and yield, in that order. The County will conform to all state and local statutes
governing the investment of public funds and to the County’s investment policy. The
County’s investment policy shall be approved by the State of Oregon Short-Term Fund
Board and adopted by the Board of County Commissioners. Additionally, the County
will have an Investment Advisory Committee to review the County’s investment policy,
its investments, and its investment strategy and philosophy. The Investment Advisory
Committee will consist of financial experts who are citizens of Deschutes County, and
will meet twice each year.
● Banking Services
The County will seek competitive bids for its banking services. Requests for proposals
will be comprehensive, covering all aspects of the County’s banking requirements. The
award to the successful bidder will be for a five-year period.
● Annual Validation of County Bank Accounts
Each year a letter is to be mailed to all banking institutions operating within Deschutes
County to validate that the only Deschutes County accounts, listing Deschutes County or
a Deschutes County department as the owner of the account and utilizing the County’s
federal identification number, are those accounts that have been approved by the Board
of County Commissioners. The letter will state which bank accounts have been approved
by the Board of Commissioners and request that each bank notify the County of any
accounts in operation within their financial institution that are not on the approved list.
Page 385
Deschutes County, OREGON
Appendix A
Internal Controls and Performance Auditing Policies
Employees in the public sector are responsible to the taxpayers for how public resources are
used and must perform their duties in compliance with law, policy, and established procedures.
The following County activities are essential and are consistent with providing citizens with an
objective and independent appraisal of County government.
- Maintain an independent internal audit program to evaluate and report on the financial
condition, the accuracy of financial record keeping, compliance with applicable laws,
policies, guidelines and procedures, and efficiency and effectiveness of operations.
- Maintain a County Audit Committee comprised mostly of public citizens to oversee audit
services, both external and internal.
- In coordination with the Audit Committee, the County Internal Auditor and the County’s
external auditors shall periodically review internal controls in County departments and
report findings to the Audit Committee regarding these reviews.
- At the direction of the Audit Committee, the County Internal Auditor shall conduct
performance audits to ensure departments and agencies funded by the County are
operating in an efficient and cost-effective manner.
Approved by the Deschutes County Board of Commissioners on August 22, 2011.
________________________________________________________________________________________
Page 386
Deschutes County, OREGON
Appendix B
Property Taxes and Values
Property Tax Limitations
In 1997 voters approved a constitutional amendment known as Ballot Measure 50. Ballot Measure 50
established permanent” tax rates for all local governments. FY 2014 estimated assessed values, maximum
tax rates, tax rates and estimated taxes included in the budget, for Deschutes County and County Service
Districts under the governance of the Board of Commissioners, are as follows:
Property Values
The Oregon Constitution limits the rate of growth of property value subject to taxation. The limit is based
on a property’s maximum assessed value (MAV). In 1997-98 the MAV was established for all property in
existence by constitutional amendment, Measure 50.
MAV is allowed to increase each year by no more than 3 percent with a few exceptions. The addition of a
new structure, major improvement of an existing structure, and subdivision or partition of the property are
examples that would increase MAV by more than 3 percent. On January 1st of each year the MAV and Real
Market Value (RMV) for each property are figured. The property is taxed on the lesser of these two values,
which is called the taxable assessed value.
The chart below compares the Real Market Values to the Taxable Assessed Values and illustrates the
change in Deschutes County property values from FY 2000 to FY 2013 .
% Change Permanent FY 2014 FY 2014
from Maximum Tax Estimated
Taxing District Assessed Value FY 2012-13 Tax Rate Rates Taxes
Deschutes County 18,205,739,128 3.50% 1.2783 1.2783 21,684,062
Sheriff Countywide 18,205,739,128 3.50% 1.2500 0.9500 16,103,377
Sheriff Rural 6,004,268,969 3.50% 1.5500 1.4000 7,839,932
9-1-1 18,205,739,128 3.50% 0.1618 0.3618 * 5,947,600
Extension/4-H 18,205,739,128 3.50% 0.0224 0.0224 379,923
Sunriver Service District 1,285,526,764 3.20% 3.4500 3.3100 3,875,760
Black Butte Ranch 586,972,442 3.20% 1.0499 1.5999 ** 893,000
* Voters approved a local option rate of $0.20 on May 21, 2013. Final year of levy is FY 2017-18.
** Voters approved a local option rate of $0.55 on May 18, 2010. Final year of levy is FY 2014-15.
FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Real Market Value
of All Property 10,031 11,175 13,715 14,286 15,878 17,617 20,926 28,379 36,916 37,666 33,147 23,496 21,551 20,968
Assessed Value
of Taxable Property 8,091 8,824 9,606 10,358 11,159 12,213 13,349 14,625 15,824 16,875 17,613 17,741 17,626 17,821
‐
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
Property Values (in billions)Page 387
Deschutes County, OREGON
Appendix C
Source: Deschutes County Assessor’s Department
Total taxable assessed value for 2012-13 is $17,820,526,479.
Taxpayer Rank
Percentage of
Total County
Taxable
Assessed
Value
Pacificorp (PP&L) 85,135,000$ 1 0.48%
Gas Transmission Northwest Corporation 70,223,300 2 0.39%
Cascade Natural Gas Corporation 49,908,000 3 0.28%
Bend Cable Communications LLC 41,122,000 4 0.23%
Deschutes Brewery Inc 36,391,130 5 0.20%
Touchmark at Mt Bachelor Village LLC 34,656,120 6 0.19%
Suterra LLC 33,736,566 7 0.19%
Sunriver Resort Limited Partnership 33,117,930 8 0.19%
CVSC LLC 32,140,290 9 0.18%
CenturyLink Inc 31,111,300 10 0.17%
Total 447,541,636$ 2.50%
Principal Property Taxpayers
2013
Taxable
Assessed Value
Page 388
Deschutes County, OREGON
Appendix D
₁Estimates from Portland State University-Population Research Center are as of July 1st in each fiscal year.
₂General obligation debt figures are as of June 30th each fiscal year and include both County and County
Service Districts .
Fiscal Year Population ₁
General
Obligation
Bonds
Outstanding ₂
Percentage of
Real Market
Value of Property Per Capita
2004 125,396 48,409 0.30% 386.05
2005 128,948 45,494 0.26% 352.81
2006 135,590 42,336 0.20% 312.24
2007 143,316 38,929 0.14% 271.63
2008 150,113 35,264 0.10% 234.92
2009 154,920 31,345 0.08% 202.33
2010 157,733 27,141 0.08% 172.07
2011 157,905 22,618 0.10% 143.24
2012 158,875 17,765 0.08% 111.82
2013 160,140 12,260 0.06%76.56
Ratios of General Bonded Debt Outstanding
Last Ten Fiscal Years
(dollars in thousands, except per capita)
Page 389
Deschutes County, OREGON
Appendix E
Source: Oregon State Treasury, Debt Management Division
Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of
the County. This schedule estimates the portion of the outstanding debt of those overlapping governments
that is borne by the residents and businesses of Deschutes County. This process recognizes that, when
considering the County's ability to issue and repay long-term debt, the entire debt burden borne by the
residents and businesses should be taken into account. However, this does not imply that every taxpayer is a
resident, and therefore responsible for repaying the debt of each overlapping government.
₁Net property tax backed debt was used as the Debt Outstanding which is derived from the gross property tax
backed debt less self-supporting unlimited tax general obligations and less self-supporting full faith and credit
debt.
Governmental Unit
Debt
Outstanding ₁
Estimated
Percentage
Applicable
Estimated
Share of
Overlapping
Debt
Debt repaid with property taxes
Bend Library County Service District 855$ 100.0000% 855$
Bend Metro Park and Recreation District 29,000 100.0000% 29,000
Central Oregon Community College 39,570 82.8405% 32,780
City of Bend 50,040 100.0000% 50,040
City of La Pine 495 100.0000%495
City of Redmond 2,067 100.0000% 2,067
Cloverdale RFPD 175 100.0000%175
Crook County School District 21,047 1.3159%277
Crooked River Ranch RFPD 2,625 9.1431%240
Crooked River Ranch Special Road District 435 9.2805%40
Deschutes County RFPD 2 (Bend)1,525 100.0000% 1,525
Deschutes County School Dist. 1 (Bend-La Pine)197,196 100.0000% 197,196
Deschutes County School Dist. 2 (Redmond)169,992 93.5981% 159,109
Deschutes County School District 6 (Sisters)20,876 99.9551% 20,867
La Pine Parks and Recreation District 490 100.0000%490
La Pine RFPD 200 97.7605%196
La Pine Special Sewer District 144 100.0000%144
Lazy River Special Road District 20 100.0000%20
Redmond Area Park and Recreation District 825 100.0000%825
Redmond Fire & Rescue 795 99.9278%794
Sisters RFPD (Camp Sherman)2,175 85.6942% 1,864
Sunriver Library County Service District 255 100.0000%255
Terrebonne Water District 600 100.0000%600
Subtotal, overlapping debt 499,854
Deschutes County direct debt 22,185
Total direct and overlapping debt 522,039$
As of June 30, 2013
Direct and Overlapping Debt
(dollars in thousands)
Page 390
Deschutes County, OREGON
Appendix F
Source: Deschutes County (Sheriff’s Office, Solid Waste, and Road Department); Deschutes County 9-1-1
County Service District
2009 2010 2011 2012 2013
Function/Program
Police
Physical arrests 1,542 1,592 1,375 1,334 1,421
Traffic Violations
Citations issued 4,811 3,566 2,504 2,517 2,261
Warnings 6,842 5,091 4,727 4,317 1,906
Calls for service 35,243 33,315 32,661 33,409 33,331
Traffic stops 14,744 12,856 10,202 10,507 14,125
Solid waste
Solid waste collected (tons) 253,418 207,515 192,657 177,113 185,692
Average annual per capita waste generation
(pounds) 3,152 2,485 2,257 2,243 2,338
Recyclables collected (tons) 75,825 65,116 75,365 62,083 72,941
Road
Street resurfacing (miles) 23.53 29.11 6.26 16.10 2.50
9-1-1 emergency services
Emergency calls 59,793 57,978 54,395 59,697 58,673
Police officer initiated calls 251,675 242,851 241,785 249,032 246,458
Fire department initiated calls 20,820 19,980 19,597 21,048 21,541
Operating Indicators by Function/Program
Last Five Fiscal Years
Fiscal Year
Page 391
Deschutes County, OREGON
Appendix G
Sources: Portland State University, Population Research Center; Deschutes County Assessor’s Department
₁Assessed values include real and personal property, and are adjusted for veterans exemptions.
Year Population
Change Over
Prior Year
Total Taxable
Assessed Value ₁
Change Over
Prior Year
2003-04 125,396 2.5% 11,159,454,344 7.8%
2004-05 128,948 2.8% 12,212,561,314 9.4%
2005-06 135,590 5.2% 13,349,475,700 9.3%
2006-07 143,316 5.7% 14,625,393,045 9.6%
2007-08 150,113 4.7% 15,823,948,426 8.2%
2008-09 154,920 3.2% 16,874,559,236 6.6%
2009-10 157,733 1.8%17,612,789,038 4.4%
2010-11 157,905 0.1%17,740,724,079 0.7%
2011-12 158,875 0.6%17,626,168,430 -0.7%
2012-13 160,140 0.8%17,820,526,479 1.1%
Population and Assessed Value Statistics
Last Ten Fiscal Years
Page 392
Deschutes County, OREGON
Appendix H
.
Population figures are midyear estimates and are shown in this schedule with the FTE of the fiscal year for
which the positions were originally adopted. As an example, population for Year 2013 reflects the population
estimate as of July 1, 2012, and is shown with the FTE count that was originally adopted and adjusted during
fiscal year 2012-13.₁
Year Population ₁
Deschutes
County
Total FTE
FTE Per
Thousand
Population
2004 125,396 740.46 5.9
2005 128,948 758.90 5.9
2006 135,590 767.12 5.7
2007 143,316 821.00 5.7
2008 150,113 848.18 5.7
2009 154,920 827.98 5.3
2010 157,733 817.53 5.2
2011 157,905 815.55 5.2
2012 158,875 826.45 5.2
2013 160,140 818.65 5.1
FTE Per Thousand Population
Last Ten Fiscal Years
Page 393
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Combined Funds
Resources
Beginning Net Working Capital 81,327,537 77,168,548 73,571,504 82,107,717 82,107,717 82,107,717
Taxes, Property 26,928,202 26,814,380 26,104,355 25,715,712 25,715,712 25,715,712
Taxes, Business 3,139,067 3,257,612 3,063,224 3,420,500 3,420,500 3,420,500
Taxes, Other 34,744 52,696 34,400 42,900 42,900 42,900
Licenses & Permits 684,375 778,226 781,920 762,625 762,625 762,625
Federal Grants 2,978,698 1,618,025 4,129,407 1,376,721 1,376,721 1,376,721
Federal Payments 3,475,527 2,803,739 575,826 621,270 621,270 621,270
Other Federal Payments 471,913 471,823 471,823 500,000 500,000 500,000
State Grants 13,869,967 14,391,791 14,599,684 14,026,779 14,026,779 14,026,779
State Payments/Shared Revenue 20,183,877 24,999,584 23,420,672 23,952,618 23,952,618 23,952,618
Other State Payments 2,781,694 2,748,556 2,748,556 2,951,504 2,951,504 2,951,504
Local Government Payments 30,855,994 31,091,919 38,082,335 40,360,349 40,360,349 40,360,349
Charges for Services 18,866,793 19,744,930 19,038,194 20,153,274 20,251,069 20,251,069
Fines, Forfeitures and/or Assessments 1,379,931 1,180,355 1,631,484 1,176,617 1,176,617 1,176,617
Interest and Rents 2,852,634 2,782,577 3,110,234 2,627,975 2,627,975 2,627,975
Non-Operational Revenue 98,796 138,044 180,027 2,844,665 2,844,665 2,844,665
Contract Payments 546,442 212,439 862,667 926,667 926,667 926,667
Interfund Payments 30,329,046 30,822,698 32,722,000 37,968,547 37,419,862 37,419,862
Transfers In 27,199,416 21,156,745 22,809,420 19,390,556 19,086,678 19,086,678
Proceeds from Sale of Assets 513,005 529,295 3,538,600 735,000 735,000 735,000
Bond and Loan Proceeds 692,210 27,476,151 18,402,108 5,500,000 5,500,000 5,500,000
Total Resources 269,209,868 290,240,133 289,878,440 287,161,996 286,407,228 286,407,228
Requirements/Expenditures
Personnel Services 74,122,317 77,639,997 84,056,391 89,287,991 88,783,713 88,783,713
Materials & Services 70,073,056 72,299,253 85,318,531 83,097,906 82,653,546 82,653,546
Debt Service - Principal 7,396,875 32,617,352 24,363,940 8,198,509 8,198,509 8,198,509
Debt Service - Other Costs -- 102,839 ---
Debt Service - Interest 4,242,414 4,657,046 4,325,984 3,239,707 3,239,707 3,239,707
Total Debt Service 11,639,289 37,274,398 28,792,763 11,438,216 11,438,216 11,438,216
Capital Outlay 9,007,241 3,788,648 11,702,155 21,640,093 21,640,038 21,640,038
Transfers Out 27,199,416 21,156,745 24,089,420 19,390,556 19,086,678 19,086,678
Contingency -- 40,236,742 48,470,904 48,968,711 48,968,711
Unappropriated Ending Fund Balance -- 1,034,117 741,048 741,048 741,048
Reserve for Future Expenditures -- 14,648,321 13,095,282 13,095,278 13,095,278
Total Requirements/Expenditures 192,041,320 212,159,041 289,878,440 287,161,996 286,407,228 286,407,228
Page 394
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
General Fund (001)
Resources
Beginning Net Working Capital 9,677,699 8,245,725 8,700,000 9,500,000 9,500,000 9,500,000
Taxes, Property 21,414,476 21,501,955 20,871,560 21,751,062 21,751,062 21,751,062
Taxes, Other 34,744 52,696 34,400 42,900 42,900 42,900
Licenses & Permits 26,450 29,250 26,475 26,725 26,725 26,725
Federal Grants 122,719 159,427 ----
Other Federal Payments 471,913 471,823 471,823 500,000 500,000 500,000
State Grants 995,156 940,449 963,618 1,011,674 1,011,674 1,011,674
State Payments/Shared Revenue 1,583,376 1,530,741 1,533,400 1,585,011 1,585,011 1,585,011
Charges for Services 1,521,606 1,475,652 1,406,647 1,434,167 1,434,167 1,434,167
Fines, Forfeitures and/or Assessments 561,365 450,667 440,200 200 200 200
Interest and Rents 120,598 115,360 101,908 54,000 54,000 54,000
Interfund Payments 99,446 98,952 103,145 101,195 101,195 101,195
Transfers In 102,16497,496----
Total Resources 36,731,712 35,170,193 34,653,176 36,006,934 36,006,934 36,006,934
Requirements/Expenditures
Personnel Services 8,129,284 8,018,232 8,825,094 9,252,728 9,231,077 9,231,077
Materials & Services 4,329,273 3,940,277 4,594,652 4,500,295 4,486,478 4,486,478
Debt Service - Principal ---100,000 100,000 100,000
Total Debt Service --- 100,000 100,000 100,000
Capital Outlay 300,266 159,281 158,600 16,700 16,700 16,700
Transfers Out 15,727,164 13,993,010 13,952,052 13,440,452 13,030,218 13,030,218
Contingency -- 4,982,128 8,696,759 9,142,461 9,142,461
Total Requirements/Expenditures 28,485,987 26,110,799 32,512,526 36,006,934 36,006,934 36,006,934
Economic Development (105)
Resources
Beginning Net Working Capital 119,736 196,355 225,000 100,000 100,000 100,000
Interest and Rents 1,952 1,350 1,000 ---
Contract Payments 26,667 26,667 26,667 26,667 26,667 26,667
Transfers In 200,000 96,833 47,333 ---
Total Resources 348,355 321,205 300,000 126,667 126,667 126,667
Requirements/Expenditures
Materials & Services 152,000 137,000 300,000 126,667 126,667 126,667
Total Requirements/Expenditures 152,000 137,000 300,000 126,667 126,667 126,667
Court Technology Reserve (111)
Resources
Beginning Net Working Capital 2,607 25,132 51,707 73,707 73,707 73,707
Interest and Rents 82 241 -200 200 200
Transfers In 32,000 32,000 32,000 32,000 32,000 32,000
Total Resources 34,689 57,373 83,707 105,907 105,907 105,907
Requirements/Expenditures
Materials & Services 9,557 6,362 32,000 32,000 32,000 32,000
Reserve for Future Expenditures -- 51,707 73,907 73,907 73,907
Total Requirements/Expenditures 9,557 6,362 83,707 105,907 105,907 105,907
Page 395
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Assessment and Taxation Reserve (114)
Resources
Beginning Net Working Capital 242,946 432,220 535,000 452,000 452,000 452,000
Interest and Rents 2,274 3,131 1,500 2,400 2,400 2,400
Transfers In 187,000 100,000 ----
Total Resources 432,220 535,351 536,500 454,400 454,400 454,400
Requirements/Expenditures
Capital Outlay -- 100,000 100,000 100,000 100,000
Transfers Out -- 89,577 89,518 89,518 89,518
Reserve for Future Expenditures -- 346,923 264,882 264,882 264,882
Total Requirements/Expenditures -- 536,500 454,400 454,400 454,400
Grant Projects (120)
Resources
Beginning Net Working Capital 15,421 5,901 6,000 6,000 6,000 6,000
State Grants 7,677-----
Interest and Rents 8739----
Total Resources 23,185 5,940 6,000 6,000 6,000 6,000
Requirements/Expenditures
Materials & Services 17,284 - 16,000 6,000 6,000 6,000
Total Requirements/Expenditures 17,284 - 16,000 6,000 6,000 6,000
Justice Court (123)
Resources
Beginning Net Working Capital 173,478 139,028 77,000 124,241 124,241 124,241
Charges for Services 961 577 650 600 600 600
Fines, Forfeitures and/or Assessments --- 422,500 422,500 422,500
Interest and Rents 1,140 948 1,000 900 900 900
Transfers In 481,450 499,952 579,636 142,528 140,819 140,819
Total Resources 657,029 640,505 658,286 690,769 689,060 689,060
Requirements/Expenditures
Personnel Services 376,024 399,353 410,989 447,197 445,984 445,984
Materials & Services 141,977 136,228 196,120 190,572 190,210 190,210
Contingency -- 51,177 53,000 52,866 52,866
Total Requirements/Expenditures 518,001 535,581 658,286 690,769 689,060 689,060
Page 396
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Industrial Lands Proceeds (125)
Resources
Beginning Net Working Capital 951 24 - 245,000 245,000 245,000
Fines, Forfeitures and/or Assessments 165 118 ----
Interest and Rents 9,367 8,999 9,920 9,000 9,000 9,000
Contract Payments 14,962 11,476 16,000 ---
Proceeds from Sale of Assets -- 200,000 200,000 200,000 200,000
Total Resources 25,445 20,617 225,920 454,000 454,000 454,000
Requirements/Expenditures
Materials & Services 25,421 16,798 225,920 33,136 33,136 33,136
Capital Outlay --- 420,864 420,864 420,864
Total Requirements/Expenditures 25,421 16,798 225,920 454,000 454,000 454,000
Bethlehem Inn (128)
Resources
Beginning Net Working Capital (2,722,510) (2,716,581) (2,710,000) (2,700,600) (2,700,600) (2,700,600)
Interest and Rents 5,929 6,408 24,408 24,408 24,408 24,408
Non-Operational Revenue -- 100,592 2,700,600 2,700,600 2,700,600
Transfers In -- 2,710,000 ---
Total Resources (2,716,581) (2,710,173) 125,000 24,408 24,408 24,408
Requirements/Expenditures
Debt Service - Interest --125,000 24,408 24,408 24,408
Total Debt Service -- 125,000 24,408 24,408 24,408
Total Requirements/Expenditures -- 125,000 24,408 24,408 24,408
Humane Society of Redmond (129)
Resources
Interest and Rents 3,942 8,534 ----
Contract Payments 196,058 54,052 750,000 750,000 750,000 750,000
Bond and Loan Proceeds 52,210 55,000 45,000 ---
Total Resources 252,210 117,586 795,000 750,000 750,000 750,000
Requirements/Expenditures
Materials & Services 52,210 55,000 45,000 ---
Debt Service - Principal 200,000 62,586 750,000 750,000 750,000 750,000
Total Debt Service 200,000 62,586 750,000 750,000 750,000 750,000
Total Requirements/Expenditures 252,210 117,586 795,000 750,000 750,000 750,000
Page 397
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Park Acquisition and Development (130)
Resources
Beginning Net Working Capital 9,619 23,669 25,100 35,000 35,000 35,000
State Payments/Shared Revenue 194,650 199,589 200,000 200,000 200,000 200,000
Interest and Rents 108 185 -150 150 150
Total Resources 204,377 223,443 225,100 235,150 235,150 235,150
Requirements/Expenditures
Materials & Services 45,375 55,679 45,000 45,000 45,000 45,000
Capital Outlay --100 100 100 100
Transfers Out 135,333 140,000 180,000 180,000 180,000 180,000
Contingency --- 10,050 10,050 10,050
Total Requirements/Expenditures 180,708 195,679 225,100 235,150 235,150 235,150
Park Development Fees (132)
Resources
Beginning Net Working Capital 119,423 119,437 124,000 125,000 125,000 125,000
Licenses & Permits 1,050 3,850 5,000 ---
Interest and Rents 810 813 1,000 1,000 1,000 1,000
Total Resources 121,283 124,100 130,000 126,000 126,000 126,000
Requirements/Expenditures
Materials & Services 1,846 1,743 129,900 125,900 125,900 125,900
Capital Outlay --100 100 100 100
Total Requirements/Expenditures 1,846 1,743 130,000 126,000 126,000 126,000
PERS Reserve (135)
Resources
Beginning Net Working Capital 12,481,624 12,935,748 11,390,000 9,810,000 9,810,000 9,810,000
Interest and Rents 85,386 81,570 75,000 40,000 40,000 40,000
Interfund Payments 979,588 -----
Total Resources 13,546,598 13,017,318 11,465,000 9,850,000 9,850,000 9,850,000
Requirements/Expenditures
Personnel Services - 1,625,977 1,800,000 2,230,000 2,230,000 2,230,000
Materials & Services 850 850 1,000 1,000 1,000 1,000
Transfers Out 610,000 -----
Reserve for Future Expenditures -- 9,664,000 7,619,000 7,619,000 7,619,000
Total Requirements/Expenditures 610,850 1,626,827 11,465,000 9,850,000 9,850,000 9,850,000
Page 398
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Project Development and Debt Reserve (140)
Resources
Beginning Net Working Capital 2,842,791 2,987,976 2,953,581 2,541,740 2,541,740 2,541,740
Fines, Forfeitures and/or Assessments - 224 ----
Interest and Rents 199,670 191,084 134,524 217,792 217,792 217,792
Contract Payments 54,182 57,660 50,000 30,000 30,000 30,000
Transfers In 2,371,367 500,000 300,000 300,000 300,000 300,000
Proceeds from Sale of Assets - 15,250 ----
Bond and Loan Proceeds - - 1,700,000 - - -
Total Resources 5,468,010 3,752,194 5,138,105 3,089,532 3,089,532 3,089,532
Requirements/Expenditures
Materials & Services 43,693 32,559 101,927 38,000 38,000 38,000
Capital Outlay 1,402,013 - 1,000,000 100 100 100
Transfers Out 1,034,328 722,721 2,597,491 883,754 883,754 883,754
Reserve for Future Expenditures -- 1,438,687 2,167,678 2,167,678 2,167,678
Total Requirements/Expenditures 2,480,034 755,280 5,138,105 3,089,532 3,089,532 3,089,532
General County Projects (142)
Resources
Beginning Net Working Capital 1,407,183 1,365,228 1,400,000 1,975,000 1,975,000 1,975,000
Taxes, Property 670,967 673,509 643,000 676,000 676,000 676,000
Federal Grants 119,31020,072----
Interest and Rents 12,615 7,667 6,000 10,000 10,000 10,000
Non-Operational Revenue 13,60127,827----
Interfund Payments 462,457 457,347 460,551 460,551 460,551 460,551
Transfers In 1,635,000 953,279 341,478 295,945 295,945 295,945
Total Resources 4,321,133 3,504,929 2,851,029 3,417,496 3,417,496 3,417,496
Requirements/Expenditures
Materials & Services 524,972 590,961 512,201 385,595 382,008 382,008
Capital Outlay 183,722 9,370 100 460,000 460,000 460,000
Transfers Out 2,247,211 1,134,118 883,692 892,927 892,927 892,927
Contingency -- 1,455,036 1,678,974 1,682,561 1,682,561
Total Requirements/Expenditures 2,955,905 1,734,449 2,851,029 3,417,496 3,417,496 3,417,496
General Capital Reserve (143)
Resources
Beginning Net Working Capital 1,086,105 1,700,079 1,711,000 637,000 637,000 637,000
Interest and Rents 7,974 11,316 5,000 3,000 3,000 3,000
Transfers In 606,000 - 166,381 ---
Total Resources 1,700,079 1,711,395 1,882,381 640,000 640,000 640,000
Requirements/Expenditures
Materials & Services --100 ---
Capital Outlay -- 310,000 640,000 640,000 640,000
Transfers Out -- 1,350,000 ---
Reserve for Future Expenditures -- 222,281 ---
Total Requirements/Expenditures -- 1,882,381 640,000 640,000 640,000
Page 399
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
County School (145)
Resources
Beginning Net Working Capital 20038----
Federal Payments 745,697 440,887 138,000 125,000 125,000 125,000
State Payments/Shared Revenue 233,877 246,423 257,750 269,800 269,800 269,800
Interest and Rents 243 179 250 200 200 200
Total Resources 980,017 687,527 396,000 395,000 395,000 395,000
Requirements/Expenditures
Materials & Services 979,979 687,511 756,000 395,000 395,000 395,000
Total Requirements/Expenditures 979,979 687,511 756,000 395,000 395,000 395,000
Special Transportation (150)
Resources
Beginning Net Working Capital 26,991 17,502 15,000 10,000 10,000 10,000
State Grants 621,144 308,305 500,000 500,000 500,000 500,000
Charges for Services -216----
Interest and Rents 1,640 499 -600 600 600
Total Resources 649,775 326,522 515,000 510,600 510,600 510,600
Requirements/Expenditures
Materials & Services 632,273 317,282 514,900 510,500 510,500 510,500
Capital Outlay --100 100 100 100
Total Requirements/Expenditures 632,273 317,282 515,000 510,600 510,600 510,600
Taylor Grazing (155)
Resources
Beginning Net Working Capital 8,915 12,337 16,000 20,000 20,000 20,000
State Payments/Shared Revenue 3,355 4,103 4,000 5,000 5,000 5,000
Interest and Rents 67 96 100 100 100 100
Total Resources 12,337 16,536 20,100 25,100 25,100 25,100
Requirements/Expenditures
Materials & Services -- 20,100 25,100 25,100 25,100
Total Requirements/Expenditures -- 20,100 25,100 25,100 25,100
Transient Room Tax (160)
Resources
Beginning Net Working Capital 1,6955,607----
Taxes, Business 2,690,629 2,792,239 2,625,621 2,931,857 2,931,857 2,931,857
Interest and Rents 3,107 3,002 1,500 2,000 2,000 2,000
Total Resources 2,695,431 2,800,848 2,627,121 2,933,857 2,933,857 2,933,857
Requirements/Expenditures
Personnel Services 3,733 3,112 6,000 46,040 45,841 45,841
Materials & Services 2,661,218 2,767,532 3,232,977 2,862,073 2,862,272 2,862,272
Transfers Out 24,873 25,744 25,744 25,744 25,744 25,744
Total Requirements/Expenditures 2,689,824 2,796,389 3,264,721 2,933,857 2,933,857 2,933,857
Page 400
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Video Lottery (165)
Resources
Beginning Net Working Capital 37,226 97,731 100,000 100,000 100,000 100,000
State Payments/Shared Revenue 510,732 614,856 600,000 600,000 600,000 600,000
Interest and Rents 772 699 750 1,000 1,000 1,000
Transfers In 119,350 89,350 89,350 89,350 --
Total Resources 668,080 802,636 790,100 790,350 701,000 701,000
Requirements/Expenditures
Personnel Services 8,963 10,059 10,589 12,069 12,009 12,009
Materials & Services 561,386 676,015 668,255 720,294 629,595 629,595
Capital Outlay --100 100 100 100
Transfers Out -- 47,333 ---
Contingency -- 63,823 57,887 59,296 59,296
Total Requirements/Expenditures 570,349 686,074 790,100 790,350 701,000 701,000
Transient Room Tax-1% (170)
Resources
Beginning Net Working Capital 966991----
Taxes, Business 448,438 465,373 437,603 488,643 488,643 488,643
Interest and Rents 747 770 500 500 500 500
Total Resources 450,151 467,134 438,103 489,143 489,143 489,143
Requirements/Expenditures
Personnel Services 622 517 1,000 7,674 7,640 7,640
Materials & Services 368,538 381,868 461,353 398,669 292,347 292,347
Transfers Out 80,000 82,800 82,800 82,800 189,156 189,156
Total Requirements/Expenditures 449,160 465,185 545,153 489,143 489,143 489,143
Property Management Operations (200)
Resources
Beginning Net Working Capital 44,579 25,700 7,700 5,000 5,000 5,000
Charges for Services 51118----
Interest and Rents 2,235 227 -1,800 1,800 1,800
Total Resources 47,325 25,945 7,700 6,800 6,800 6,800
Requirements/Expenditures
Materials & Services 21,625 16,619 11,600 6,800 6,800 6,800
Capital Outlay --100 ---
Total Requirements/Expenditures 21,625 16,619 11,700 6,800 6,800 6,800
Page 401
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Foreclosed Land Sales (205)
Resources
Beginning Net Working Capital 115,900 194,773 92,000 70,000 70,000 70,000
Charges for Services 151,207 54,545 ----
Interest and Rents 564 917 1,000 1,000 1,000 1,000
Proceeds from Sale of Assets --- 120,000 120,000 120,000
Total Resources 267,671 250,235 93,000 191,000 191,000 191,000
Requirements/Expenditures
Materials & Services 72,898 98,590 92,900 89,445 89,448 89,448
Capital Outlay --100 ---
Contingency --- 101,555 101,552 101,552
Total Requirements/Expenditures 72,898 98,590 93,000 191,000 191,000 191,000
Liquor Enforcement (208)
Resources
Beginning Net Working Capital 14,708 11,540 25,124 ---
Fines, Forfeitures and/or Assessments 26,911 31,373 25,000 ---
Interest and Rents 103 130 100 ---
Total Resources 41,722 43,043 50,224 ---
Requirements/Expenditures
Materials & Services 182 133 444 ---
Transfers Out 30,000 20,000 27,000 ---
Contingency -- 22,780 ---
Total Requirements/Expenditures 30,182 20,133 50,224 ---
Victims' Assistance Program (212)
Resources
Beginning Net Working Capital 87,396 105,261 90,654 26,971 26,971 26,971
Federal Grants 43,831 43,807 43,829 48,043 48,043 48,043
State Payments/Shared Revenue 83,467 85,364 83,364 85,363 85,363 85,363
Charges for Services 23,781 33,581 40,000 32,500 32,500 32,500
Fines, Forfeitures and/or Assessments 5,488 1,970 2,500 2,000 2,000 2,000
Interest and Rents 478 551 500 300 300 300
Non-Operational Revenue ---100 100 100
Transfers In 138,775 124,424 125,056 212,167 209,687 209,687
Total Resources 383,216 394,958 385,903 407,444 404,964 404,964
Requirements/Expenditures
Personnel Services 256,611 294,446 314,035 340,515 338,101 338,101
Materials & Services 21,344 28,334 32,351 32,451 32,392 32,392
Capital Outlay --100 100 100 100
Contingency -- 39,417 34,378 34,371 34,371
Total Requirements/Expenditures 277,955 322,780 385,903 407,444 404,964 404,964
Page 402
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Law Library (215)
Resources
Beginning Net Working Capital 254,384 361,454 400,000 415,000 415,000 415,000
State Payments/Shared Revenue 260,675 206,762 200,000 168,000 168,000 168,000
Charges for Services 9611----
Interest and Rents 2,206 2,720 2,500 2,400 2,400 2,400
Total Resources 517,361 570,947 602,500 585,400 585,400 585,400
Requirements/Expenditures
Personnel Services 51,120 49,482 53,113 54,817 54,515 54,515
Materials & Services 104,787 114,367 128,789 120,998 120,829 120,829
Capital Outlay --100 100 100 100
Contingency -- 420,498 409,485 409,956 409,956
Total Requirements/Expenditures 155,907 163,849 602,500 585,400 585,400 585,400
County Clerk Records (218)
Resources
Beginning Net Working Capital 306,814 333,115 310,600 352,704 352,704 352,704
Charges for Services 106,461 103,733 92,000 102,500 102,500 102,500
Interest and Rents 2,052 2,016 1,750 1,750 1,750 1,750
Total Resources 415,327 438,864 404,350 456,954 456,954 456,954
Requirements/Expenditures
Materials & Services 82,212 108,350 229,379 216,524 216,531 216,531
Capital Outlay --5,000 100 100 100
Contingency -- 169,971 240,330 240,323 240,323
Total Requirements/Expenditures 82,212 108,350 404,350 456,954 456,954 456,954
Children and Families Commission (220)
Resources
Beginning Net Working Capital 635,340 556,143 511,994 375,704 375,704 375,704
Federal Grants 879,525 591,022 625,987 451,811 451,811 451,811
State Grants 817,072 860,329 687,869 209,014 209,014 209,014
Charges for Services 4,114 8,700 8,000 2,000 2,000 2,000
Fines, Forfeitures and/or Assessments 86,101 86,656 79,485 75,034 75,034 75,034
Interest and Rents 5,044 4,517 1,000 1,000 1,000 1,000
Non-Operational Revenue 4,357 71 2,000 ---
Interfund Payments 182,350 320,874 320,874 350,375 350,375 350,375
Transfers In 309,333 272,960 275,984 407,361 368,089 368,089
Total Resources 2,923,236 2,701,272 2,513,193 1,872,299 1,833,027 1,833,027
Requirements/Expenditures
Personnel Services 544,038 590,180 647,474 577,175 573,849 573,849
Materials & Services 1,823,055 1,536,105 1,573,476 1,006,044 1,093,135 1,093,135
Capital Outlay --100 ---
Contingency -- 292,143 289,080 166,043 166,043
Total Requirements/Expenditures 2,367,093 2,126,285 2,513,193 1,872,299 1,833,027 1,833,027
Page 403
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Community Justice-Juvenile (230)
Resources
Beginning Net Working Capital 1,039,997 1,099,010 1,010,415 1,125,000 1,125,000 1,125,000
Federal Grants 15,527 9,676 6,000 4,254 4,254 4,254
State Grants 56,313 52,957 50,000 42,568 42,568 42,568
State Payments/Shared Revenue 301,558 381,297 409,347 396,568 396,568 396,568
Charges for Services 187,464 182,917 182,350 245,175 245,175 245,175
Fines, Forfeitures and/or Assessments 295 1,065 1,000 475 475 475
Interest and Rents 10,409 9,186 9,200 7,200 7,200 7,200
Non-Operational Revenue 1,697 934 500 1,250 1,250 1,250
Interfund Payments 120,096 172,757 145,661 20,000 20,000 20,000
Transfers In 5,543,186 5,321,459 5,344,523 5,399,451 5,368,346 5,368,346
Total Resources 7,276,542 7,231,258 7,158,996 7,241,941 7,210,836 7,210,836
Requirements/Expenditures
Personnel Services 4,893,897 4,958,175 5,075,017 5,138,600 5,109,496 5,109,496
Materials & Services 1,283,635 1,204,631 1,193,960 1,088,825 1,085,433 1,085,433
Capital Outlay - 23,000 100 100 100 100
Transfers Out - 50,400 50,400 3,660 3,660 3,660
Contingency -- 839,519 1,010,756 1,012,147 1,012,147
Total Requirements/Expenditures 6,177,532 6,236,206 7,158,996 7,241,941 7,210,836 7,210,836
Sheriff's Asset Forfeiture (235)
Resources
Beginning Net Working Capital 24,479 25,555 25,000 ---
Fines, Forfeitures and/or Assessments 1,292 4,471 7,500 ---
Interest and Rents 167 175 100 ---
Total Resources 25,938 30,201 32,600 ---
Requirements/Expenditures
Materials & Services 383 418 32,500 ---
Capital Outlay --100 ---
Total Requirements/Expenditures 383 418 32,600 ---
Court Facilities (240)
Resources
Beginning Net Working Capital 5,213 6,443 46,000 ---
Fines, Forfeitures and/or Assessments 97,428 112,234 197,689 99,318 99,318 99,318
Interest and Rents 274----
Total Resources 102,643 118,751 243,689 99,318 99,318 99,318
Requirements/Expenditures
Materials & Services 96,200 91,000 243,689 99,318 99,318 99,318
Total Requirements/Expenditures 96,200 91,000 243,689 99,318 99,318 99,318
Page 404
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Deschutes County Communication System (245)
Resources
Beginning Net Working Capital 87,394 133,091 128,124 255,239 255,239 255,239
Federal Grants -17,047----
State Grants -8,498----
Charges for Services 223,345 184,014 176,239 158,496 158,496 158,496
Interest and Rents 2,422 1,757 2,000 3,000 3,000 3,000
Interfund Payments 356,206 372,993 428,691 351,732 351,732 351,732
Total Resources 669,367 717,400 735,054 768,467 768,467 768,467
Requirements/Expenditures
Personnel Services 88,617 91,130 129,993 80,970 80,668 80,668
Materials & Services 290,981 283,158 305,413 285,607 285,615 285,615
Capital Outlay - 25,302 19,180 100 100 100
Transfers Out 156,678 136,610 152,399 143,957 143,957 143,957
Contingency -- 128,069 257,833 258,127 258,127
Total Requirements/Expenditures 536,276 536,200 735,054 768,467 768,467 768,467
Sheriff's Office (255)
Resources
Beginning Net Working Capital 207,689-----
Local Government Payments 29,404,710 30,177,303 37,003,318 39,003,683 39,003,683 39,003,683
Total Resources 29,612,399 30,177,303 37,003,318 39,003,683 39,003,683 39,003,683
Requirements/Expenditures
Personnel Services 23,010,246 24,100,666 25,947,875 27,540,120 27,417,095 27,417,095
Materials & Services 5,220,790 5,404,457 5,956,925 5,591,514 5,589,535 5,589,535
Capital Outlay 1,181,363 472,180 480,812 412,562 412,562 412,562
Transfers Out 200,000 200,000 - 300,000 300,000 300,000
Contingency -- 4,617,706 5,159,487 5,284,491 5,284,491
Total Requirements/Expenditures 29,612,399 30,177,303 37,003,318 39,003,683 39,003,683 39,003,683
Communications System Reserve (256)
Resources
Beginning Net Working Capital --- 200,650 200,650 200,650
Local Government Payments -- 200,000 200,000 200,000 200,000
Interest and Rents --1,000 500 500 500
Total Resources -- 201,000 401,150 401,150 401,150
Requirements/Expenditures
Reserve for Future Expenditures -- 201,000 401,150 401,150 401,150
Total Requirements/Expenditures -- 201,000 401,150 401,150 401,150
Page 405
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Public Health (259)
Resources
Beginning Net Working Capital 1,615,306 1,702,129 1,336,051 1,385,592 1,385,592 1,385,592
Federal Grants -- 200,000 89,000 89,000 89,000
Federal Payments 147 814 1,000 ---
State Grants 2,729,387 2,691,861 2,953,958 2,695,506 2,695,506 2,695,506
State Payments/Shared Revenue 1,476,203 1,398,901 1,312,680 1,326,310 1,326,310 1,326,310
Local Government Payments 131,770 87,146 48,000 ---
Charges for Services 1,203,910 1,340,367 1,353,360 1,443,866 1,443,866 1,443,866
Fines, Forfeitures and/or Assessments 60 60 ----
Interest and Rents 11,213 10,169 12,000 6,000 6,000 6,000
Non-Operational Revenue 11,161 14,626 22,176 32,715 32,715 32,715
Interfund Payments 133,614 197,970 159,429 181,226 181,226 181,226
Transfers In 2,452,700 2,412,865 2,474,593 2,841,420 2,799,575 2,799,575
Total Resources 9,765,471 9,856,908 9,873,247 10,001,635 9,959,790 9,959,790
Requirements/Expenditures
Personnel Services 5,778,720 6,101,477 6,454,705 6,519,032 6,479,682 6,479,682
Materials & Services 2,129,190 2,048,445 2,185,639 2,073,698 2,070,058 2,070,058
Capital Outlay 5,432 93,788 65,000 100 100 100
Transfers Out 150,000 286,000 157,200 157,320 157,320 157,320
Contingency -- 1,010,703 1,251,485 1,252,630 1,252,630
Total Requirements/Expenditures 8,063,342 8,529,710 9,873,247 10,001,635 9,959,790 9,959,790
HealthyStart Prenatal (260)
Resources
Beginning Net Working Capital 568,715 416,649 338,701 280,992 280,992 280,992
State Grants 21,100 15,995 15,995 21,419 21,419 21,419
State Payments/Shared Revenue 137,543 32,645 ----
Local Government Payments --4,000 ---
Charges for Services 23,120896----
Interest and Rents 3,468 2,551 3,000 2,000 2,000 2,000
Non-Operational Revenue 1254,760----
Total Resources 754,071 473,496 361,696 304,411 304,411 304,411
Requirements/Expenditures
Personnel Services 180,635 87,229 61,383 64,525 64,163 64,163
Materials & Services 156,787 55,771 43,739 41,823 41,802 41,802
Contingency -- 256,574 198,063 198,446 198,446
Total Requirements/Expenditures 337,422 143,000 361,696 304,411 304,411 304,411
Page 406
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Public Health Reserve (261)
Resources
Beginning Net Working Capital 517,541 453,797 427,135 368,918 368,918 368,918
Interest and Rents 3,379 2,957 3,340 2,300 2,300 2,300
Total Resources 520,920 456,754 430,475 371,218 371,218 371,218
Requirements/Expenditures
Materials & Services - - 100 100 100 100
Capital Outlay - - 100 100 100 100
Transfers Out 67,123 30,000 62,136 33,000 33,000 33,000
Reserve for Future Expenditures - - 368,139 338,018 338,018 338,018
Total Requirements/Expenditures 67,123 30,000 430,475 371,218 371,218 371,218
OHP-Mental Health Services (270)
Resources
Beginning Net Working Capital 3,045,125 2,424,583 2,695,684 3,233,526 3,233,526 3,233,526
State Payments/Shared Revenue 4,271,152 6,441,667 5,082,528 6,698,643 6,698,643 6,698,643
Interest and Rents 17,652 16,052 16,275 16,500 16,500 16,500
Transfers In - - - 100 100 100
Total Resources 7,333,929 8,882,302 7,794,487 9,948,769 9,948,769 9,948,769
Requirements/Expenditures
Materials & Services 4,241,094 4,440,129 6,356,152 7,410,453 7,410,505 7,410,505
Transfers Out 668,252 387,473 524,039 100 100 100
Contingency - - 914,296 2,538,216 2,538,164 2,538,164
Total Requirements/Expenditures 4,909,346 4,827,602 7,794,487 9,948,769 9,948,769 9,948,769
Behavioral Health (275)
Resources
Beginning Net Working Capital 2,651,262 3,108,163 3,320,968 3,461,651 3,461,651 3,461,651
Licenses & Permits 148,791 150,277 166,545 147,200 147,200 147,200
Federal Grants 324,082 268,784 316,099 277,849 277,849 277,849
State Grants 6,812,432 7,822,336 7,795,599 7,893,477 7,893,477 7,893,477
State Payments/Shared Revenue 593,466 589,002 672,806 573,106 573,106 573,106
Local Government Payments 88,440 87,200 69,000 - - -
Charges for Services 124,221 211,466 88,482 158,082 158,082 158,082
Fines, Forfeitures and/or Assessments 31,818 -----
Interest and Rents 42,452 42,555 43,500 39,000 39,000 39,000
Non-Operational Revenue -108----
Interfund Payments 4,367,972 4,531,333 5,419,527 8,445,643 8,445,643 8,445,643
Transfers In 2,450,067 2,299,580 2,580,951 1,762,341 1,670,895 1,670,895
Total Resources 17,635,003 19,110,804 20,473,477 22,758,349 22,666,903 22,666,903
Requirements/Expenditures
Personnel Services 8,974,526 9,566,359 11,560,702 13,182,529 13,095,797 13,095,797
Materials & Services 5,163,813 5,975,458 6,602,955 6,830,656 6,828,913 6,828,913
Capital Outlay 238,501 169,892 50,100 10,000 10,000 10,000
Transfers Out 150,000 286,000 204,000 204,900 204,900 204,900
Contingency - - 2,055,720 2,530,264 2,527,293 2,527,293
Total Requirements/Expenditures 14,526,840 15,997,709 20,473,477 22,758,349 22,666,903 22,666,903
Page 407
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Acute Care Services (276)
Resources
Beginning Net Working Capital 968,504 863,192 943,664 925,924 925,924 925,924
State Grants 1,395,715 1,382,391 1,380,031 1,380,031 1,380,031 1,380,031
Charges for Services 15,000 92,738 15,750 ---
Interest and Rents 7,189 6,359 6,500 5,300 5,300 5,300
Total Resources 2,386,408 2,344,680 2,345,945 2,311,255 2,311,255 2,311,255
Requirements/Expenditures
Materials & Services 1,157,559 1,150,027 1,193,113 1,148,625 1,148,660 1,148,660
Transfers Out 365,657 252,515 264,631 293,593 293,593 293,593
Contingency -- 888,201 869,037 869,002 869,002
Total Requirements/Expenditures 1,523,216 1,402,542 2,345,945 2,311,255 2,311,255 2,311,255
OHP-Alcohol & Drug Services (280)
Resources
Beginning Net Working Capital 530,911 1,429,919 2,452,674 2,605,956 2,605,956 2,605,956
State Payments/Shared Revenue 1,349,788 1,402,734 1,650,337 639,938 639,938 639,938
Charges for Services 10,966-----
Interest and Rents 5,785 12,513 10,000 12,000 12,000 12,000
Transfers In ---100 100 100
Total Resources 1,897,450 2,845,166 4,113,011 3,257,994 3,257,994 3,257,994
Requirements/Expenditures
Materials & Services 367,531 220,159 1,291,536 2,164,666 2,164,693 2,164,693
Transfers Out 100,000 396,077 484,494 100 100 100
Contingency -- 2,336,981 1,093,228 1,093,201 1,093,201
Total Requirements/Expenditures 467,531 616,236 4,113,011 3,257,994 3,257,994 3,257,994
Code Abatement (290)
Resources
Beginning Net Working Capital 94,920 95,565 96,265 96,800 96,800 96,800
Interest and Rents 645 636 700 700 700 700
Total Resources 95,565 96,201 96,965 97,500 97,500 97,500
Requirements/Expenditures
Materials & Services -- 96,865 97,400 97,400 97,400
Transfers Out --100 100 100 100
Total Requirements/Expenditures -- 96,965 97,500 97,500 97,500
Page 408
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Community Development (295)
Resources
Beginning Net Working Capital 613,031 131,776 10,000 696,290 696,290 696,290
Federal Grants 15,509 41,370 15,000 ---
State Grants 124,341 19,405 2,000 13,000 13,000 13,000
Local Government Payments 147,810 135,053 111,600 204,800 204,800 204,800
Charges for Services 2,488,472 2,442,576 2,750,086 2,786,124 2,786,124 2,786,124
Fines, Forfeitures and/or Assessments 6,639 3,715 2,550 3,000 3,000 3,000
Interest and Rents 5,022 12,506 9,600 40,137 40,137 40,137
Interfund Payments 120,902 115,076 116,621 121,527 121,527 121,527
Transfers In 769,387 1,344,985 1,439,909 1,135,992 1,050,099 1,050,099
Proceeds from Sale of Assets 900 1,950 ----
Total Resources 4,292,013 4,248,412 4,457,366 5,000,870 4,914,977 4,914,977
Requirements/Expenditures
Personnel Services 2,863,193 2,900,232 2,999,877 3,207,441 3,123,787 3,123,787
Materials & Services 1,123,734 981,813 931,330 950,932 947,972 947,972
Capital Outlay --100 250,800 250,800 250,800
Transfers Out 173,310 173,885 179,155 208,315 208,315 208,315
Contingency -- 346,904 383,382 384,103 384,103
Total Requirements/Expenditures 4,160,237 4,055,930 4,457,366 5,000,870 4,914,977 4,914,977
CDD-Groundwater Partnership (296)
Resources
Beginning Net Working Capital 291,360 224,114 103,545 87,000 87,000 87,000
Interest and Rents 1,749 936 825 600 600 600
Transfers In -- 300,000 300,000 300,000 300,000
Bond and Loan Proceeds 40,000 -----
Total Resources 333,109 225,050 404,370 387,600 387,600 387,600
Requirements/Expenditures
Materials & Services 108,750 105,000 295,202 278,432 278,432 278,432
Debt Service - Principal -8,695 8,804 8,914 8,914 8,914
Debt Service - Interest 245 473 364 254 254 254
Total Debt Service 245 9,168 9,168 9,168 9,168 9,168
Contingency -- 100,000 100,000 100,000 100,000
Total Requirements/Expenditures 108,995 114,168 404,370 387,600 387,600 387,600
Page 409
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Newberry Neighborhood (297)
Resources
Beginning Net Working Capital 443,826 465,878 421,605 440,000 440,000 440,000
Interest and Rents 3,235 2,941 3,000 3,000 3,000 3,000
Contract Payments 49,807 - 20,000 20,000 20,000 20,000
Proceeds from Sale of Assets 30,193 - 100,000 100,000 100,000 100,000
Total Resources 527,061 468,819 544,605 563,000 563,000 563,000
Requirements/Expenditures
Materials & Services -- 20,100 100 100 100
Capital Outlay --100 100 100 100
Transfers Out 61,183 47,523 357,246 354,588 354,588 354,588
Contingency -- 82,763 100,000 100,000 100,000
Unappropriated Ending Fund Balance -- 84,396 108,212 108,212 108,212
Total Requirements/Expenditures 61,183 47,523 544,605 563,000 563,000 563,000
GIS Dedicated (305)
Resources
Beginning Net Working Capital 378,299 240,049 91,000 106,100 106,100 106,100
State Grants 51,158 61,666 31,374 40,850 40,850 40,850
State Payments/Shared Revenue 55,969 39,125 4,000 3,800 3,800 3,800
Charges for Services 304,498 264,488 280,500 288,000 288,000 288,000
Interest and Rents 2,254 1,259 500 700 700 700
Interfund Payments 51,012 41,916 45,820 8,500 8,500 8,500
Total Resources 843,190 648,503 453,194 447,950 447,950 447,950
Requirements/Expenditures
Personnel Services 406,894 403,277 331,261 351,452 349,762 349,762
Materials & Services 94,083 45,859 64,696 60,463 60,400 60,400
Capital Outlay --100 ---
Transfers Out 102,164 97,496 ----
Contingency -- 45,549 36,035 37,788 37,788
Unappropriated Ending Fund Balance -- 11,588 ---
Total Requirements/Expenditures 603,141 546,632 453,194 447,950 447,950 447,950
Page 410
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Road (325)
Resources
Beginning Net Working Capital 3,419,603 3,417,158 4,719,551 6,014,368 6,014,368 6,014,368
Licenses & Permits 1,155 1,617 -1,200 1,200 1,200
Federal Grants - 20,000 7,000 ---
Federal Payments 2,390,545 2,066,374 436,826 496,270 496,270 496,270
State Grants -2,618----
State Payments/Shared Revenue 9,043,510 11,758,245 11,332,333 11,327,952 11,327,952 11,327,952
Local Government Payments 809,788 354,425 395,000 700,000 700,000 700,000
Charges for Services 104,578 45,655 21,000 21,000 21,000 21,000
Interest and Rents 21,268 20,488 15,000 18,000 18,000 18,000
Non-Operational Revenue 2,434-----
Interfund Payments 1,626,780 1,795,557 1,595,000 1,437,000 1,437,000 1,437,000
Transfers In 491,740 535,773 538,272 683,148 683,148 683,148
Proceeds from Sale of Assets 216,215 309,049 193,600 270,000 270,000 270,000
Total Resources 18,127,616 20,326,959 19,253,582 20,968,938 20,968,938 20,968,938
Requirements/Expenditures
Personnel Services 5,571,742 5,344,597 5,365,202 5,417,400 5,385,717 5,385,717
Materials & Services 8,647,537 9,583,222 9,438,662 10,308,419 10,306,609 10,306,609
Capital Outlay 91,179 75,288 2,037,300 2,882,108 2,882,108 2,882,108
Transfers Out 400,000 600,000 275,000 450,000 450,000 450,000
Contingency -- 2,137,418 1,911,011 1,944,504 1,944,504
Total Requirements/Expenditures 14,710,458 15,603,107 19,253,582 20,968,938 20,968,938 20,968,938
Natural Resource Protection (326)
Resources
Beginning Net Working Capital 94,638 94,685 49,346 98,049 98,049 98,049
Federal Grants 1,241,096 446,821 2,415,492 45,764 45,764 45,764
State Grants 20,6715,742----
Charges for Services -294----
Interest and Rents 48 -----
Non-Operational Revenue -5,000----
Interfund Payments 115,612 125,617 100,000 150,000 150,000 150,000
Total Resources 1,472,065 678,159 2,564,838 293,813 293,813 293,813
Requirements/Expenditures
Personnel Services 106,422 122,172 135,845 104,934 104,331 104,331
Materials & Services 1,270,958 461,263 2,256,341 52,128 52,118 52,118
Contingency -- 172,652 136,751 137,364 137,364
Total Requirements/Expenditures 1,377,380 583,435 2,564,838 293,813 293,813 293,813
Page 411
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Federal Forest Title III (327)
Resources
Beginning Net Working Capital 577,575 395,699 219,220 170,011 170,011 170,011
Federal Payments 245,641 145,233 ----
Interest and Rents 3,965 2,785 1,000 500 500 500
Total Resources 827,181 543,717 220,220 170,511 170,511 170,511
Requirements/Expenditures
Materials & Services 431,482 305,910 220,000 170,511 170,511 170,511
Contingency --220 ---
Total Requirements/Expenditures 431,482 305,910 220,220 170,511 170,511 170,511
Surveyor (328)
Resources
Beginning Net Working Capital 1,174 20,804 31,809 31,055 31,055 31,055
Licenses & Permits 33,575 14,752 17,400 8,800 8,800 8,800
Charges for Services 20,836 25,021 24,200 25,815 25,815 25,815
Interest and Rents 219 258 400 ---
Total Resources 55,804 60,835 73,809 65,670 65,670 65,670
Requirements/Expenditures
Materials & Services 35,000 30,000 40,000 34,000 34,000 34,000
Contingency -- 33,809 31,670 31,670 31,670
Total Requirements/Expenditures 35,000 30,000 73,809 65,670 65,670 65,670
Public Land Corner Preservation (329)
Resources
Beginning Net Working Capital 1,025,419 798,800 476,252 473,457 473,457 473,457
Charges for Services 418,826 407,379 400,000 466,000 466,000 466,000
Interest and Rents 8,309 6,492 5,000 3,800 3,800 3,800
Total Resources 1,452,554 1,212,671 881,252 943,257 943,257 943,257
Requirements/Expenditures
Materials & Services 653,754 643,014 650,000 528,000 528,000 528,000
Contingency -- 231,252 415,257 415,257 415,257
Total Requirements/Expenditures 653,754 643,014 881,252 943,257 943,257 943,257
Road Building and Equipment (330)
Resources
Beginning Net Working Capital 540,712 770,541 675,311 683,343 683,343 683,343
Interest and Rents 3,586 5,343 4,000 4,000 4,000 4,000
Transfers In 400,000 600,000 275,000 450,000 450,000 450,000
Proceeds from Sale of Assets - 45,000 ----
Total Resources 944,298 1,420,884 954,311 1,137,343 1,137,343 1,137,343
Requirements/Expenditures
Materials & Services 13,507 18,592 14,018 17,297 17,315 17,315
Capital Outlay 160,250 717,932 291,000 460,000 460,000 460,000
Contingency -- 649,293 660,046 660,028 660,028
Total Requirements/Expenditures 173,757 736,524 954,311 1,137,343 1,137,343 1,137,343
Page 412
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Road Improvement Reserve (335)
Resources
Beginning Net Working Capital 12,027 12,109 12,184 12,240 12,240 12,240
Charges for Services -- 10,000 ---
Interest and Rents 82 81 100 50 50 50
Total Resources 12,109 12,190 22,284 12,290 12,290 12,290
Requirements/Expenditures
Transfers Out -- 12,000 1,000 1,000 1,000
Reserve for Future Expenditures -- 10,284 11,290 11,290 11,290
Total Requirements/Expenditures -- 22,284 12,290 12,290 12,290
Countywide Transportation SDC Imprvmnt (336)
Resources
Beginning Net Working Capital 212,239 311,006 455,790 882,125 882,125 882,125
Licenses & Permits 291,982 390,349 375,000 325,000 325,000 325,000
Interest and Rents 2,018 2,770 2,500 3,000 3,000 3,000
Contract Payments 4,767-----
Total Resources 511,006 704,125 833,290 1,210,125 1,210,125 1,210,125
Requirements/Expenditures
Transfers Out 200,000 250,000 250,000 400,000 400,000 400,000
Contingency -- 583,290 810,125 810,125 810,125
Total Requirements/Expenditures 200,000 250,000 833,290 1,210,125 1,210,125 1,210,125
Vehicle Maintenance and Replacement (340)
Resources
Beginning Net Working Capital 1,016,770 1,082,398 976,698 948,201 948,201 948,201
Charges for Services 4,251-----
Interest and Rents 7,487 7,350 8,000 5,800 5,800 5,800
Interfund Payments 239,073-----
Transfers In - 216,000 176,400 157,380 157,380 157,380
Proceeds from Sale of Assets 17,856 15,537 ----
Total Resources 1,285,437 1,321,285 1,161,098 1,111,381 1,111,381 1,111,381
Requirements/Expenditures
Materials & Services 74,528 78,460 90,900 91,000 91,000 91,000
Capital Outlay 128,511 195,924 250,000 250,000 250,000 250,000
Reserve for Future Expenditures -- 820,198 770,381 770,381 770,381
Total Requirements/Expenditures 203,039 274,384 1,161,098 1,111,381 1,111,381 1,111,381
Page 413
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Dog Control (350)
Resources
Beginning Net Working Capital 195,728 253,492 200,000 220,000 220,000 220,000
Licenses & Permits 181,372 188,130 191,500 253,700 253,700 253,700
Charges for Services 203 257 250 250 250 250
Fines, Forfeitures and/or Assessments 6,899 6,948 5,560 3,060 3,060 3,060
Interest and Rents 1,690 1,918 1,000 800 800 800
Non-Operational Revenue 2,952 2,490 2,500 2,500 2,500 2,500
Transfers In 175,000 119,796 105,512 112,650 111,959 111,959
Total Resources 563,844 573,031 506,322 592,960 592,269 592,269
Requirements/Expenditures
Personnel Services 61,621 65,569 69,240 90,114 89,498 89,498
Materials & Services 248,731 244,562 348,783 415,869 415,858 415,858
Contingency -- 63,299 61,977 61,913 61,913
Unappropriated Ending Fund Balance -- 25,000 25,000 25,000 25,000
Total Requirements/Expenditures 310,352 310,131 506,322 592,960 592,269 592,269
Adult Parole and Probation (355)
Resources
Beginning Net Working Capital 728,649 634,125 570,000 707,953 707,953 707,953
State Grants 217,350 219,240 219,240 219,240 219,240 219,240
State Payments/Shared Revenue 48,525 18,127 33,127 33,127 33,127 33,127
Other State Payments 2,781,694 2,748,556 2,748,556 2,951,504 2,951,504 2,951,504
Charges for Services 28,863 22,002 27,000 17,876 17,876 17,876
Fines, Forfeitures and/or Assessments 361,865 319,387 320,000 331,000 331,000 331,000
Interest and Rents 8,314 6,162 9,000 6,000 6,000 6,000
Interfund Payments 156,124 174,834 174,832 173,938 173,938 173,938
Transfers In 115,029 338,292 435,328 472,049 451,189 451,189
Proceeds from Sale of Assets 250 -----
Total Resources 4,446,663 4,480,725 4,537,083 4,912,687 4,891,827 4,891,827
Requirements/Expenditures
Personnel Services 2,973,970 3,053,235 3,091,291 3,345,570 3,326,077 3,326,077
Materials & Services 838,568 768,464 900,687 956,365 955,003 955,003
Capital Outlay --100 100 100 100
Transfers Out -28,800----
Contingency -- 545,005 610,652 610,647 610,647
Total Requirements/Expenditures 3,812,538 3,850,499 4,537,083 4,912,687 4,891,827 4,891,827
Page 414
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Local Improvement District (430)
Resources
Beginning Net Working Capital 214,336 174,558 169,872 165,462 165,462 165,462
Interest and Rents 1,345 1,147 1,000 1,000 1,000 1,000
Total Resources 215,681 175,705 170,872 166,462 166,462 166,462
Requirements/Expenditures
Materials & Services 5,640 5,672 15,500 10,500 10,500 10,500
Capital Outlay --100 ---
Transfers Out 35,483 187 20,000 20,000 20,000 20,000
Contingency -- 135,272 135,962 135,962 135,962
Total Requirements/Expenditures 41,123 5,859 170,872 166,462 166,462 166,462
Jail Project (456)
Resources
Beginning Net Working Capital - 518,768 - 10,400,000 10,400,000 10,400,000
Interest and Rents 1,120 775 2,000 ---
Transfers In 162,000 - 690,000 ---
Bond and Loan Proceeds 600,000 247,049 ----
Total Resources 763,120 766,592 692,000 10,400,000 10,400,000 10,400,000
Requirements/Expenditures
Materials & Services 79,946 42,478 962,033 1,311,634 1,311,667 1,311,667
Capital Outlay 164,406 724,114 529,967 9,088,366 9,088,333 9,088,333
Total Requirements/Expenditures 244,352 766,592 1,492,000 10,400,000 10,400,000 10,400,000
Jamison Acquisition and Remodel (457)
Resources
Beginning Net Working Capital 578,012 576,304 590,000 ---
Interest and Rents 3,913 3,789 ----
Total Resources 581,925 580,093 590,000 ---
Requirements/Expenditures
Materials & Services 5,62134,329----
Capital Outlay -5,000----
Transfers Out -- 590,000 ---
Total Requirements/Expenditures 5,621 39,329 590,000 ---
OSP Building Construction (458)
Resources
Beginning Net Working Capital1,341,309-----
Interest and Rents 8,181 -----
Total Resources 1,349,490-----
Requirements/Expenditures
Materials & Services (12,270)-----
Capital Outlay (19,310)-----
Transfers Out 1,381,070-----
Total Requirements/Expenditures1,349,490-----
Page 415
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Secure Treatment Facility (459)
Resources
Beginning Net Working Capital 1,166,604 -----
Interest and Rents 3,212-----
Total Resources 1,169,816 -----
Requirements/Expenditures
Materials & Services 52,336-----
Capital Outlay 1,007,396 -----
Transfers Out 110,084 -----
Total Requirements/Expenditures 1,169,816 -----
9-1-1 Building Construction (460)
Resources
Beginning Net Working Capital 798,358 -----
Federal Grants 142,780 -----
Interest and Rents 4,116-----
Total Resources 945,254 -----
Requirements/Expenditures
Materials & Services 129,451 -----
Capital Outlay 632,040 -----
Transfers Out 183,763 -----
Total Requirements/Expenditures 945,254 -----
North County Services Building (462)
Resources
Beginning Net Working Capital -- 300,000 550,000 550,000 550,000
Interest and Rents -3,740 10,000 50,000 50,000 50,000
Transfers In - 600,000 100,000 ---
Bond and Loan Proceeds -- 3,500,000 5,500,000 5,500,000 5,500,000
Total Resources - 603,740 3,910,000 6,100,000 6,100,000 6,100,000
Requirements/Expenditures
Materials & Services - 33,650 296,487 618,554 618,574 618,574
Capital Outlay -- 3,300,000 5,481,446 5,481,426 5,481,426
Contingency -- 313,513 ---
Total Requirements/Expenditures - 33,650 3,910,000 6,100,000 6,100,000 6,100,000
Campus Improvement Fund (463)
Resources
Beginning Net Working Capital - 796,997 750,000 100,000 100,000 100,000
Interest and Rents 380 5,203 5,000 500 500 500
Transfers In 796,617 -- 350,000 350,000 350,000
Total Resources 796,997 802,200 755,000 450,500 450,500 450,500
Requirements/Expenditures
Materials & Services - 172,450 845,000 420,500 420,500 420,500
Capital Outlay -- 110,000 30,000 30,000 30,000
Total Requirements/Expenditures - 172,450 955,000 450,500 450,500 450,500
Page 416
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Sisters Health Clinic (464)
Resources
Beginning Net Working Capital --- 50,000 50,000 50,000
Federal Grants -- 500,000 460,000 460,000 460,000
Interest and Rents ---500 500 500
Transfers In -- 100,000 ---
Total Resources -- 600,000 510,500 510,500 510,500
Requirements/Expenditures
Materials & Services -- 84,763 35,553 35,555 35,555
Capital Outlay -- 515,237 474,947 474,945 474,945
Total Requirements/Expenditures -- 600,000 510,500 510,500 510,500
LID 2005 (523)
Resources
Beginning Net Working Capital 319287----
Fines, Forfeitures and/or Assessments 12,429 10,834 ----
Interest and Rents 4,627 2,620 ----
Transfers In 35,483187----
Total Resources 52,85813,928----
Requirements/Expenditures
Debt Service - Principal 50,52513,655----
Debt Service - Interest 2,046 273 ----
Total Debt Service 52,57113,928----
Unappropriated Ending Fund Balance ------
Total Requirements/Expenditures52,57113,928----
LID 2007 (524)
Resources
Beginning Net Working Capital 27,17316,404----
Fines, Forfeitures and/or Assessments 123,253 91,009 300,000 160,000 160,000 160,000
Interest and Rents 41,002 28,196 18,600 18,600 18,600 18,600
Transfers In -- 20,000 ---
Total Resources 191,428 135,609 338,600 178,600 178,600 178,600
Requirements/Expenditures
Debt Service - Principal 146,750 106,200 270,000 160,000 160,000 160,000
Debt Service - Interest 28,274 21,558 20,323 12,500 12,500 12,500
Total Debt Service 175,024 127,758 290,323 172,500 172,500 172,500
Unappropriated Ending Fund Balance -- 48,277 6,100 6,100 6,100
Total Requirements/Expenditures 175,024 127,758 338,600 178,600 178,600 178,600
Page 417
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
LID 2009 (525)
Resources
Beginning Net Working Capital 7,415532----
Fines, Forfeitures and/or Assessments 57,923 59,623 250,000 80,000 80,000 80,000
Interest and Rents 18,795 15,227 10,100 10,100 10,100 10,100
Transfers In --- 20,000 20,000 20,000
Total Resources 84,133 75,382 260,100 110,100 110,100 110,100
Requirements/Expenditures
Debt Service - Principal 66,050 55,260 225,000 100,000 100,000 100,000
Debt Service - Interest 17,551 14,167 12,375 10,000 10,000 10,000
Total Debt Service 83,601 69,427 237,375 110,000 110,000 110,000
Unappropriated Ending Fund Balance -- 22,725 100 100 100
Total Requirements/Expenditures 83,601 69,427 260,100 110,100 110,100 110,100
Full Faith & Credit, Ref 2004 CDD Building (530)
Resources
Beginning Net Working Capital 16,004 15,605 13,000 14,800 14,800 14,800
Interest and Rents 101 132 100 100 100 100
Transfers In 173,310 173,885 179,155 179,035 179,035 179,035
Total Resources 189,415 189,622 192,255 193,935 193,935 193,935
Requirements/Expenditures
Materials & Services 500 500 500 500 500 500
Debt Service - Principal 145,000 150,000 160,000 165,000 165,000 165,000
Debt Service - Interest 28,310 23,885 19,155 14,035 14,035 14,035
Total Debt Service 173,310 173,885 179,155 179,035 179,035 179,035
Unappropriated Ending Fund Balance -- 12,600 14,400 14,400 14,400
Total Requirements/Expenditures 173,810 174,385 192,255 193,935 193,935 193,935
Full Faith & Credit, 2003/Refunding 2012 (535)
Resources
Beginning Net Working Capital 63,806 58,597 45,000 33,000 33,000 33,000
Interest and Rents 688,952 633,464 632,315 630,284 630,284 630,284
Transfers In 915,486 619,090 867,517 799,704 799,704 799,704
Bond and Loan Proceeds - 21,893,362 ----
Total Resources 1,668,244 23,204,513 1,544,832 1,462,988 1,462,988 1,462,988
Requirements/Expenditures
Materials & Services 1,000 372,966 1,000 1,000 1,000 1,000
Debt Service - Principal 644,072 21,303,179 882,710 833,857 833,857 833,857
Debt Service - Interest 964,575 1,482,049 628,709 606,373 606,373 606,373
Total Debt Service 1,608,647 22,785,229 1,511,419 1,440,230 1,440,230 1,440,230
Unappropriated Ending Fund Balance -- 32,413 21,758 21,758 21,758
Total Requirements/Expenditures 1,609,647 23,158,195 1,544,832 1,462,988 1,462,988 1,462,988
Page 418
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Full Faith & Credit, 2005 (536)
Resources
Beginning Net Working Capital 3,935 4,019 3,600 3,600 3,600 3,600
Interest and Rents 83 126 100 100 100 100
Transfers In 251,220 252,464 253,356 251,092 251,092 251,092
Total Resources 255,238 256,609 257,056 254,792 254,792 254,792
Requirements/Expenditures
Materials & Services - - 500 500 500 500
Debt Service - Principal 147,773 153,350 158,926 161,714 161,714 161,714
Debt Service - Interest 103,446 99,114 94,430 89,378 89,378 89,378
Total Debt Service 251,219 252,464 253,356 251,092 251,092 251,092
Unappropriated Ending Fund Balance --3,200 3,200 3,200 3,200
Total Requirements/Expenditures 251,219 252,464 257,056 254,792 254,792 254,792
Full Faith & Credit, 2008 (538)
Resources
Beginning Net Working Capital 236 326,782 300,000 222,000 222,000 222,000
Local Government Payments 255,166 250,791 251,417 251,866 251,866 251,866
Interest and Rents 446,817 456,787 469,357 470,745 470,745 470,745
Transfers In 393,762-----
Total Resources 1,095,981 1,034,360 1,020,774 944,611 944,611 944,611
Requirements/Expenditures
Materials & Services 400 400 400 400 400 400
Debt Service - Principal 375,000 380,000 395,000 410,000 410,000 410,000
Debt Service - Interest 393,799 380,674 367,374 353,549 353,549 353,549
Total Debt Service 768,799 760,674 762,374 763,549 763,549 763,549
Unappropriated Ending Fund Balance -- 258,000 180,662 180,662 180,662
Total Requirements/Expenditures 769,199 761,074 1,020,774 944,611 944,611 944,611
Full Faith & Credit, 2009A Jamison (539)
Resources
Beginning Net Working Capital 309,939 169,030 121,000 2,000 2,000 2,000
Interest and Rents 5,568 1,288 500 100 100 100
Transfers In 100,000 200,000 127,928 248,000 248,000 248,000
Total Resources 415,507 370,318 249,428 250,100 250,100 250,100
Requirements/Expenditures
Materials & Services 400 400 1,000 400 400 400
Debt Service - Principal 125,000 130,000 135,000 140,000 140,000 140,000
Debt Service - Interest 121,077 117,328 113,428 109,378 109,378 109,378
Total Debt Service 246,077 247,328 248,428 249,378 249,378 249,378
Unappropriated Ending Fund Balance ---322 322 322
Total Requirements/Expenditures 246,477 247,728 249,428 250,100 250,100 250,100
Page 419
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
FF&C Refund Series 05 HHS/BJCC (540)
Resources
Beginning Net Working Capital 9,459 9,124 8,500 9,000 9,000 9,000
Interest and Rents 165 306 50 50 50 50
Transfers In 567,855 569,418 569,955 574,430 574,430 574,430
Total Resources 577,479 578,848 578,505 583,480 583,480 583,480
Requirements/Expenditures
Materials & Services 500 500 500 500 500 500
Debt Service - Principal 430,000 445,000 460,000 480,000 480,000 480,000
Debt Service - Interest 137,855 124,418 109,955 94,430 94,430 94,430
Total Debt Service 567,855 569,418 569,955 574,430 574,430 574,430
Unappropriated Ending Fund Balance --8,050 8,550 8,550 8,550
Total Requirements/Expenditures 568,355 569,918 578,505 583,480 583,480 583,480
Full Faith & Credit, 2009B-STF (541)
Resources
Beginning Net Working Capital - 130,963 168,000 200,000 200,000 200,000
Interest and Rents 63,684 130,097 119,240 118,016 118,016 118,016
Transfers In 110,084 -----
Total Resources 173,768 261,060 287,240 318,016 318,016 318,016
Requirements/Expenditures
Materials & Services 418 400 1,000 1,000 1,000 1,000
Debt Service - Principal - 50,000 55,000 55,000 55,000 55,000
Debt Service - Interest 42,387 41,421 40,372 39,272 39,272 39,272
Total Debt Service 42,387 91,421 95,372 94,272 94,272 94,272
Unappropriated Ending Fund Balance -- 190,868 222,744 222,744 222,744
Total Requirements/Expenditures 42,805 91,821 287,240 318,016 318,016 318,016
Full Faith & Credit, 2012 (542)
Resources
Interest and Rents -- 421,500 ---
Total Resources -- 421,500 ---
Requirements/Expenditures
Materials & Services --1,500 ---
Debt Service - Principal -- 210,000 ---
Debt Service - Interest --210,000 ---
Total Debt Service -- 420,000 ---
Total Requirements/Expenditures -- 421,500 ---
Page 420
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Jail Project Debt Service (556)
Resources
Transfers In --- 500,000 500,000 500,000
Proceeds from Sale of Assets -- 3,000,000 ---
Total Resources -- 3,000,000 500,000 500,000 500,000
Requirements/Expenditures
Materials & Services ---1,000 1,000 1,000
Debt Service - Principal -- 2,500,000 149,000 149,000 149,000
Debt Service - Interest --500,000 350,000 350,000 350,000
Total Debt Service -- 3,000,000 499,000 499,000 499,000
Total Requirements/Expenditures -- 3,000,000 500,000 500,000 500,000
Public Safety, 1998/ Ref 2002/2012 G.O. (560)
Resources
Beginning Net Working Capital 332,390 405,057 313,000 370,000 370,000 370,000
Taxes, Property 2,333,247 2,279,305 2,202,132 1,218,450 1,218,450 1,218,450
Interest and Rents 6,655 6,821 5,000 2,500 2,500 2,500
Bond and Loan Proceeds -- 3,049,109 ---
Total Resources 2,672,292 2,691,183 5,569,241 1,590,950 1,590,950 1,590,950
Requirements/Expenditures
Debt Service - Principal 1,950,000 2,075,000 5,215,000 1,560,000 1,560,000 1,560,000
Debt Service - Other Costs -- 25,560 ---
Debt Service - Interest 317,235 244,233 178,681 30,950 30,950 30,950
Total Debt Service 2,267,235 2,319,233 5,419,241 1,590,950 1,590,950 1,590,950
Unappropriated Ending Fund Balance -- 150,000 ---
Total Requirements/Expenditures 2,267,235 2,319,233 5,569,241 1,590,950 1,590,950 1,590,950
PERS Debt Service, Series 2002 & 2004 (575)
Resources
Beginning Net Working Capital 119,887 107,810 87,000 50,000 50,000 50,000
Charges for Services 880,432 894,545 969,959 993,208 993,208 993,208
Interest and Rents 1,223 1,532 500 700 700 700
Transfers In 610,000-----
Total Resources 1,611,542 1,003,887 1,057,459 1,043,908 1,043,908 1,043,908
Requirements/Expenditures
Debt Service - Principal 750,574 162,854 196,897 227,215 227,215 227,215
Debt Service - Interest 753,158 742,199 773,562 766,693 766,693 766,693
Total Debt Service 1,503,732 905,053 970,459 993,908 993,908 993,908
Unappropriated Ending Fund Balance -- 87,000 50,000 50,000 50,000
Total Requirements/Expenditures 1,503,732 905,053 1,057,459 1,043,908 1,043,908 1,043,908
Page 421
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Fairgrounds Debt Service (590)
Resources
Beginning Net Working Capital 260,235 401,890 250,000 380,000 380,000 380,000
Taxes, Property 2,509,512 2,359,611 2,387,663 2,070,200 2,070,200 2,070,200
Interest and Rents 3,193 3,130 1,200 1,200 1,200 1,200
Bond and Loan Proceeds -- 10,107,999 ---
Total Resources 2,772,940 2,764,631 12,746,862 2,451,400 2,451,400 2,451,400
Requirements/Expenditures
Debt Service - Principal 1,725,000 1,880,000 12,005,000 2,155,000 2,155,000 2,155,000
Debt Service - Other Costs -- 77,279 ---
Debt Service - Interest 646,050 571,200 564,583 196,400 196,400 196,400
Total Debt Service 2,371,050 2,451,200 12,646,862 2,351,400 2,351,400 2,351,400
Unappropriated Ending Fund Balance -- 100,000 100,000 100,000 100,000
Total Requirements/Expenditures 2,371,050 2,451,200 12,746,862 2,451,400 2,451,400 2,451,400
RV Park (601)
Resources
Beginning Net Working Capital (16,375) (28,100)- 12,289 12,289 12,289
Local Government Payments 4,000-----
Charges for Services 3,592 3,520 2,339 1,000 1,000 1,000
Interest and Rents 154,668 151,185 158,730 138,750 138,750 138,750
Transfers In 175,333 250,000 180,000 180,000 180,000 180,000
Total Resources 321,218 376,605 341,069 332,039 332,039 332,039
Requirements/Expenditures
Materials & Services 107,409 105,922 119,625 90,274 90,274 90,274
Debt Service - Principal 137,313 142,604 147,894 151,204 151,204 151,204
Debt Service - Interest 104,596 100,225 95,550 90,561 90,561 90,561
Total Debt Service 241,909 242,828 243,444 241,765 241,765 241,765
Total Requirements/Expenditures 349,318 348,750 363,069 332,039 332,039 332,039
Page 422
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Solid Waste (610)
Resources
Beginning Net Working Capital 318,001 1,141,691 700,513 825,655 825,655 825,655
Charges for Services 6,430,735 6,400,107 6,494,000 6,690,975 6,690,975 6,690,975
Interest and Rents 8,669 19,924 18,301 18,801 18,801 18,801
Non-Operational Revenue 3,2402,880----
Proceeds from Sale of Assets 52,092 94,966 45,000 45,000 45,000 45,000
Bond and Loan Proceeds - 5,192,943 ----
Total Resources 6,812,737 12,852,511 7,257,814 7,580,431 7,580,431 7,580,431
Requirements/Expenditures
Personnel Services 1,626,788 1,605,396 1,733,321 1,880,797 1,868,124 1,868,124
Materials & Services 2,653,410 2,913,661 2,989,313 3,312,578 3,311,993 3,311,993
Debt Service - Principal 445,986 5,357,856 526,678 528,312 528,312 528,312
Debt Service - Interest 524,079 634,948 420,035 401,845 401,845 401,845
Total Debt Service 970,066 5,992,804 946,713 930,157 930,157 930,157
Capital Outlay 129,042 173,407 83,000 55,000 55,000 55,000
Transfers Out 291,740 1,359,773 906,272 827,148 827,148 827,148
Contingency -- 599,195 574,751 588,009 588,009
Total Requirements/Expenditures 5,671,046 12,045,041 7,257,814 7,580,431 7,580,431 7,580,431
Landfill Closure (611)
Resources
Beginning Net Working Capital 1,589,371 959,258 911,158 512,547 512,547 512,547
Interest and Rents 10,067 6,888 5,000 2,000 2,000 2,000
Contract Payments 200,000 62,585 - 100,000 100,000 100,000
Transfers In --- 30,000 30,000 30,000
Total Resources 1,799,438 1,028,731 916,158 644,547 644,547 644,547
Requirements/Expenditures
Materials & Services 115,137 55,000 176,000 67,300 67,300 67,300
Capital Outlay 725,043 - 400,000 100 100 100
Contingency -- 340,158 577,147 577,147 577,147
Total Requirements/Expenditures 840,180 55,000 916,158 644,547 644,547 644,547
Landfill Postclosure (612)
Resources
Beginning Net Working Capital 2,406,237 111,103 512,203 515,507 515,507 515,507
Interest and Rents 4,866 1,604 3,000 2,500 2,500 2,500
Transfers In - 400,000 ----
Total Resources 2,411,103 512,707 515,203 518,007 518,007 518,007
Requirements/Expenditures
Materials & Services --1,000 1,000 1,000 1,000
Transfers Out 2,300,000-----
Reserve for Future Expenditures -- 514,203 517,007 517,007 517,007
Total Requirements/Expenditures 2,300,000 - 515,203 518,007 518,007 518,007
Page 423
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Solid Waste Capital Project (613)
Resources
Beginning Net Working Capital 1,080,619 1,026,826 1,279,463 475,401 475,401 475,401
Interest and Rents 9,481 8,620 5,000 5,000 5,000 5,000
Transfers In 2,300,000 499,213 630,000 315,000 315,000 315,000
Proceeds from Sale of Assets 195,500 -----
Total Resources 3,585,600 1,534,659 1,914,463 795,401 795,401 795,401
Requirements/Expenditures
Materials & Services 108,951 50,586 90,624 12,419 12,421 12,421
Capital Outlay 2,449,823 15,000 1,600,000 175,000 175,000 175,000
Contingency -- 223,839 607,982 607,980 607,980
Total Requirements/Expenditures 2,558,774 65,586 1,914,463 795,401 795,401 795,401
Solid Waste Equipment Reserve (614)
Resources
Beginning Net Working Capital 755,465 749,862 101,429 150,461 150,461 150,461
Interest and Rents 5,106 2,580 2,000 1,000 1,000 1,000
Transfers In - 250,000 - 200,000 200,000 200,000
Proceeds from Sale of Assets - 46,000 ----
Total Resources 760,571 1,048,442 103,429 351,461 351,461 351,461
Requirements/Expenditures
Materials & Services 10,709 13,352 5 3,088 3,092 3,092
Capital Outlay - 885,324 100 200,000 200,000 200,000
Reserve for Future Expenditures -- 103,324 148,373 148,369 148,369
Total Requirements/Expenditures 10,709 898,676 103,429 351,461 351,461 351,461
Solid Waste Environmental (615)
Resources
Beginning Net Working Capital 74,66775,175----
Interest and Rents 50838----
Total Resources 75,17575,213----
Requirements/Expenditures
Transfers Out -75,213----
Total Requirements/Expenditures-75,213----
Fair and Expo Center Capital Reserve (617)
Resources
Beginning Net Working Capital 335,194 640,218 650,082 508,000 508,000 508,000
Interest and Rents 3,024 4,526 3,000 3,000 3,000 3,000
Transfers In 350,000 10,000 100,000 ---
Total Resources 688,218 654,744 753,082 511,000 511,000 511,000
Requirements/Expenditures
Materials & Services ---1,000 1,000 1,000
Capital Outlay -- 175,000 175,000 175,000 175,000
Transfers Out 48,000 100,000 50,000 100,000 100,000 100,000
Reserve for Future Expenditures -- 528,082 235,000 235,000 235,000
Total Requirements/Expenditures 48,000 100,000 753,082 511,000 511,000 511,000
Page 424
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Fair and Expo Center (618)
Resources
Beginning Net Working Capital 6,590 (40,601) 46,373 48,827 48,827 48,827
Charges for Services 616,142 539,814 611,978 401,500 401,500 401,500
Interest and Rents 379,511 349,469 379,941 327,000 327,000 327,000
Non-Operational Revenue -33,424----
Interfund Payments 47,000 47,000 22,400 2,400 2,400 2,400
Transfers In 468,792 798,544 542,803 838,313 939,086 939,086
Proceeds from Sale of Assets -1,542 ----
Bond and Loan Proceeds - 87,797 ----
Total Resources 1,518,035 1,816,989 1,603,495 1,618,040 1,718,813 1,718,813
Requirements/Expenditures
Personnel Services 862,123 819,339 831,882 892,949 887,593 887,593
Materials & Services 580,952 752,601 611,223 482,045 483,533 483,533
Debt Service - Principal 57,831 141,112 62,031 63,293 63,293 63,293
Debt Service - Interest 57,730 58,882 52,088 49,681 49,681 49,681
Total Debt Service 115,561 199,994 114,119 112,974 112,974 112,974
Capital Outlay -- 14,259 100 100 100
Transfers Out -10,000----
Contingency -- 32,012 129,972 234,613 234,613
Total Requirements/Expenditures 1,558,636 1,781,934 1,603,495 1,618,040 1,718,813 1,718,813
Deschutes County Fair (619)
Resources
Beginning Net Working Capital (17,354) 60,440 31,716 9,609 9,609 9,609
State Payments/Shared Revenue 36,030 50,002 45,000 40,000 40,000 40,000
Charges for Services 742,978 835,317 807,604 769,000 769,000 769,000
Interest and Rents 160,361 178,124 187,400 182,992 182,992 182,992
Non-Operational Revenue 41,929 39,532 52,259 107,500 107,500 107,500
Transfers In 53,000 5,000 5,000 5,000 5,000 5,000
Total Resources 1,016,944 1,168,415 1,128,979 1,114,101 1,114,101 1,114,101
Requirements/Expenditures
Personnel Services 116,817 118,565 123,947 130,382 129,703 129,703
Materials & Services 673,687 729,323 735,029 699,948 699,869 699,869
Transfers Out 166,000 220,000 264,259 250,000 250,000 250,000
Contingency --5,744 33,771 34,529 34,529
Total Requirements/Expenditures 956,504 1,067,888 1,128,979 1,114,101 1,114,101 1,114,101
Page 425
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Building Services (620)
Resources
Beginning Net Working Capital 371,047 529,501 415,000 380,000 380,000 380,000
Federal Grants 74,318-----
Charges for Services 326,160 462,940 390,504 461,168 458,963 458,963
Interest and Rents 3,145 3,519 3,000 3,000 3,000 3,000
Non-Operational Revenue 5,8001,252----
Interfund Payments 1,991,229 2,002,354 2,158,122 2,314,679 2,302,521 2,302,521
Transfers In 251,925 33,705 ----
Total Resources 3,023,624 3,033,271 2,966,626 3,158,847 3,144,484 3,144,484
Requirements/Expenditures
Personnel Services 1,661,094 1,714,783 1,893,551 2,023,348 2,008,985 2,008,985
Materials & Services 833,029 822,895 868,200 785,125 785,125 785,125
Capital Outlay --100 100 100 100
Transfers Out - 39,600 39,600 40,260 40,260 40,260
Contingency -- 165,175 310,014 310,014 310,014
Total Requirements/Expenditures 2,494,123 2,577,278 2,966,626 3,158,847 3,144,484 3,144,484
Administrative Services (625)
Resources
Beginning Net Working Capital 70,480 158,276 140,000 200,000 200,000 200,000
Charges for Services 70105----
Interest and Rents 1,039 776 500 500 500 500
Interfund Payments 881,738 881,738 929,885 936,645 932,782 932,782
Transfers In 172,000 197,117 40,000 40,000 40,000 40,000
Total Resources 1,125,327 1,238,012 1,110,385 1,177,145 1,173,282 1,173,282
Requirements/Expenditures
Personnel Services 851,123 916,287 861,810 926,785 922,922 922,922
Materials & Services 115,927 110,917 110,604 89,831 89,831 89,831
Capital Outlay --100 100 100 100
Transfers Out -3,600 3,600 ---
Contingency -- 134,271 160,429 160,429 160,429
Total Requirements/Expenditures 967,051 1,030,804 1,110,385 1,177,145 1,173,282 1,173,282
Page 426
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Board of County Commissioners (628)
Resources
Beginning Net Working Capital 95,210 114,142 60,000 20,000 20,000 20,000
State Grants 453-----
Charges for Services 30870----
Interest and Rents 712 643 500 500 500 500
Non-Operational Revenue 1,000-----
Interfund Payments 360,820 360,820 431,879 475,047 478,040 478,040
Transfers In 90,0005,801----
Total Resources 548,503 481,476 492,379 495,547 498,540 498,540
Requirements/Expenditures
Personnel Services 330,612 338,315 345,119 361,009 364,002 364,002
Materials & Services 103,749 105,254 103,768 90,338 90,338 90,338
Capital Outlay --100 100 100 100
Contingency -- 43,392 44,100 44,100 44,100
Total Requirements/Expenditures 434,361 443,569 492,379 495,547 498,540 498,540
Finance (630)
Resources
Beginning Net Working Capital 573,333 788,522 540,000 377,000 377,000 377,000
Charges for Services 49,370 47,764 47,446 37,446 37,446 37,446
Interest and Rents 4,078 4,618 4,000 2,000 2,000 2,000
Interfund Payments 859,874 839,874 974,431 1,060,130 1,055,944 1,055,944
Transfers In 363,00016,154----
Total Resources 1,849,655 1,696,932 1,565,877 1,476,576 1,472,390 1,472,390
Requirements/Expenditures
Personnel Services 851,907 885,740 1,052,792 957,846 953,660 953,660
Materials & Services 209,226 227,665 259,358 261,033 261,033 261,033
Capital Outlay -- 60,000 5,000 5,000 5,000
Contingency -- 193,727 252,697 252,697 252,697
Total Requirements/Expenditures 1,061,133 1,113,405 1,565,877 1,476,576 1,472,390 1,472,390
Legal (640)
Resources
Beginning Net Working Capital 128,128 154,921 150,000 150,000 150,000 150,000
Charges for Services 2,680 411 1,300 1,600 1,600 1,600
Interest and Rents 1,194 1,364 1,000 1,000 1,000 1,000
Interfund Payments 763,833 759,144 773,038 832,625 829,004 829,004
Transfers In 43,50010,809----
Total Resources 939,335 926,649 925,338 985,225 981,604 981,604
Requirements/Expenditures
Personnel Services 743,179 690,763 780,531 850,443 846,822 846,822
Materials & Services 41,236 47,793 60,203 30,949 30,949 30,949
Capital Outlay --100 100 100 100
Contingency -- 84,504 103,733 103,733 103,733
Total Requirements/Expenditures 784,414 738,556 925,338 985,225 981,604 981,604
Page 427
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Personnel (650)
Resources
Beginning Net Working Capital 351,450 360,650 290,000 240,000 240,000 240,000
Charges for Services 19,774 7,517 1,000 1,000 1,000 1,000
Interest and Rents 2,720 2,538 3,000 2,000 2,000 2,000
Interfund Payments 725,330 725,330 800,626 831,584 828,053 828,053
Transfers In 15,50012,463----
Total Resources 1,114,774 1,108,498 1,094,626 1,074,584 1,071,053 1,071,053
Requirements/Expenditures
Personnel Services 596,410 603,760 680,644 664,718 661,187 661,187
Materials & Services 157,714 177,559 302,369 244,308 244,308 244,308
Capital Outlay --100 100 100 100
Contingency -- 111,513 165,458 165,458 165,458
Total Requirements/Expenditures 754,124 781,319 1,094,626 1,074,584 1,071,053 1,071,053
Information Technology (660)
Resources
Beginning Net Working Capital 480,724 650,653 568,550 611,077 611,077 611,077
Local Government Payments 14,310-----
Charges for Services 50 35,243 27,000 36,000 36,000 36,000
Interest and Rents 28,634 4,918 4,000 3,500 3,500 3,500
Interfund Payments 2,023,245 2,023,245 2,092,844 2,110,481 2,100,403 2,100,403
Transfers In 221,000 97,851 66,000 66,000 66,000 66,000
Total Resources 2,767,963 2,811,910 2,758,394 2,827,058 2,816,980 2,816,980
Requirements/Expenditures
Personnel Services 1,782,695 1,744,362 1,936,841 2,042,701 2,032,623 2,032,623
Materials & Services 334,615 336,217 523,156 425,557 425,557 425,557
Capital Outlay --100 100 100 100
Contingency -- 298,297 358,700 358,700 358,700
Total Requirements/Expenditures 2,117,310 2,080,579 2,758,394 2,827,058 2,816,980 2,816,980
Information Technology Reserve (661)
Resources
Beginning Net Working Capital 212,360 340,594 365,593 494,096 494,096 494,096
Interest and Rents 1,781 2,788 1,500 1,500 1,500 1,500
Non-Operational Revenue 10,5005,140----
Interfund Payments 366,817 234,000 234,000 234,000 234,000 234,000
Total Resources 591,458 582,522 601,093 729,596 729,596 729,596
Requirements/Expenditures
Materials & Services 131,468 58,477 76,600 131,000 131,000 131,000
Capital Outlay 119,396 43,848 145,000 50,000 50,000 50,000
Reserve for Future Expenditures -- 379,493 548,596 548,596 548,596
Total Requirements/Expenditures 250,864 102,325 601,093 729,596 729,596 729,596
Page 428
Deschutes County, OREGON
Appendix I
Deschutes County All Funds with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Insurance (670)
Resources
Beginning Net Working Capital 2,374,540 2,039,937 2,000,000 2,517,479 2,517,479 2,517,479
Charges for Services 46,414 82,321 78,550 56,350 56,350 56,350
Fines, Forfeitures and/or Assessments - - - 30 30 30
Interest and Rents 15,685 13,844 15,050 12,050 12,050 12,050
Interfund Payments 1,890,884 2,473,396 2,439,624 2,585,890 2,585,890 2,585,890
Transfers In - 200,000 ----
Total Resources 4,327,523 4,809,498 4,533,224 5,171,799 5,171,799 5,171,799
Requirements/Expenditures
Personnel Services 291,027 274,762 317,896 335,288 333,327 333,327
Materials & Services 1,996,559 2,286,746 2,068,990 1,960,215 1,959,773 1,959,773
Capital Outlay --100 100 100 100
Transfers Out -7,200 7,200 7,320 7,320 7,320
Contingency -- 2,139,038 2,868,876 2,871,279 2,871,279
Total Requirements/Expenditures 2,287,586 2,568,708 4,533,224 5,171,799 5,171,799 5,171,799
Health Benefits Trust (675)
Resources
Beginning Net Working Capital 16,988,140 15,829,888 13,800,000 11,700,000 11,700,000 11,700,000
Federal Payments 93,496 150,431 ----
Charges for Services 2,780,796 3,538,155 2,730,000 3,521,576 3,621,576 3,621,576
Interest and Rents 109,026 99,992 80,000 60,000 60,000 60,000
Interfund Payments 11,407,042 12,070,571 12,795,000 14,783,379 14,269,138 14,269,138
Total Resources 31,378,500 31,689,037 29,405,000 30,064,955 29,650,714 29,650,714
Requirements/Expenditures
Personnel Services 127,664 142,448 207,372 210,823 209,676 209,676
Materials & Services 15,312,779 16,995,562 19,316,632 19,443,593 19,143,356 19,143,356
Capital Outlay 108,169 -100 ---
Contingency -- 9,880,896 10,410,539 10,297,682 10,297,682
Total Requirements/Expenditures 15,548,612 17,138,010 29,405,000 30,064,955 29,650,714 29,650,714
Page 429
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
General Fund
Transfers In
GIS Dedicated (305)102,164 97,496 - -
Transfers Out
Economic Development (105)200,000 96,833 - -
Court Technology (111)32,000 32,000 32,000 32,000
Assessment & Taxation Reserve (114)187,000 100,000 - -
Justice Court (123)481,450 499,952 579,636 140,819
General County Projects (142)1,635,000 953,279 341,478 295,945
General Capital Reserve (143)606,000 - 166,381 -
Video Lottery (165)119,350 89,350 89,350 -
Victims' Assistance (212)108,775 104,424 105,056 209,687
Children & Families Commission (220)309,333 272,960 275,984 368,089
Community Justice Juvenile (230)5,543,186 5,321,459 5,344,523 5,368,346
Public Health (259)2,385,577 2,382,865 2,414,457 2,766,575
Behavioral Health (275)1,316,158 1,263,515 1,307,787 1,377,302
Community Development (295)769,387 1,344,985 1,350,232 960,481
Natural Resource Protection (326)- - 40,000 -
Vehicle Maintenance & Replacement (340)- 14,400 14,400 14,640
Dog Control (350)175,000 119,796 105,512 111,959
Adult Parole & Probation (355)115,029 338,292 435,328 451,189
Jail Project (456)62,000 - 750,000 -
Debt Service-Jamison (539)- - 127,928 248,000
Debt Service-Jail Project (556)- - - 200,000
RV Park (601)50,000 110,000 - -
Fair & Expo Center Capital Reserve (617)350,000 - - -
Fair & Expo Center (618)197,919 370,000 320,000 374,186
Deschutes County Fair (619)5,000 5,000 5,000 5,000
Building Services (620)174,000 33,705 - -
Administrative Services (625)172,000 197,117 40,000 40,000
Board of County Commissioners (628)90,000 5,801 - -
Finance (630)363,000 16,154 41,000 -
Legal Counsel (640)43,500 10,809 - -
Personnel (650)15,500 12,463 - -
Information Technology (660)221,000 97,851 66,000 66,000
Insurance (670)- 200,000 - -
General Fund Total 15,727,164 13,993,010 13,952,052 13,030,218
Economic Development (105)
Transfers In
General Fund (001)200,000 96,833 - -
Video Lottery (165)- - 47,333 -
Economic Development Fund Total 200,000 96,833 47,333 -
Court Technology (111)
Transfers In
General Fund (001)32,000 32,000 32,000 32,000
Assessment & Taxation Reserve (114)
Transfers In
General Fund (001)187,000 100,000 - -
Transfers Out
Community Development (295)- - 89,577 89,518
Justice Court (123)
Transfers In
General Fund (001)481,450 499,952 579,636 140,819
FY 2013 Budget FY 2014 AdoptedFY 2012 ActualFY 2011 Actual
Page 430
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Bethlehem Inn (128)
Transfers In
Project Development & Debt Reserve (140)- - 1,650,000 -
General Capital Reserve (143)- - 1,060,000 -
Bethlehem Inn Fund Total - - 2,710,000 -
Park Acquisition & Development (130)
Transfers Out
Building Services (620)10,000 - - -
RV Park (601)125,333 140,000 180,000 180,000
Park Acquisition & Development Fund Total 135,333 140,000 180,000 180,000
PERS Reserve (135)
Transfers Out
PERS Series 2002/2004 Debt Service (575)610,000 - - -
Project Development & Debt Reserve (140)
Transfers In
General County Projects (142)1,696,914 - - -
Public Health (259)150,000 250,000 150,000 150,000
Behavioral Health (275)150,000 250,000 150,000 150,000
OSP Building (458)374,453 - - -
Project Dev & Debt Reserve Fund Total 2,371,367 500,000 300,000 300,000
Transfers Out
Bethlehem Inn (128)- - 1,650,000 -
Full Faith & Credit 2003/Ref 2012 (535)383,500 69,919 293,858 226,393
Full Faith & Credit, 2005 (536)82,973 83,384 83,678 82,931
HHS/BJCC Full Faith & Credit, 2005 (540)567,855 569,418 569,955 574,430
Project Dev & Debt Reserve Fund Total 1,034,328 722,721 2,597,491 883,754
General County Projects (142)
Transfers In
General Fund (001)1,635,000 953,279 341,478 295,945
Transfers Out
Project Development & Debt Reserve (140)1,696,914 - - -
Jail Project (456)- - 100,000 -
Sisters Health Clinic (464)- - 100,000 -
North County Services Building (462)- 600,000 - -
Campus Improvement (463)- - 150,000 350,000
Full Faith & Credit 2003/Ref 2012 (535)314,125 365,038 364,014 374,766
Full Faith & Credit, 2005 (536)168,247 169,080 169,678 168,161
Building Services (620)67,925 - - -
General County Projects Fund Total 2,247,211 1,134,118 883,692 892,927
General Capital Reserve (143)
Transfers In
General Fund (001)606,000 - 166,381 -
Transfers Out
Jail Project (456)- - 1,250,000 -
North County Services Building (462)- - 100,000 -
General Capital Reserve Fund Total - - 1,350,000 -
Transient Room Tax (160)
Transfers Out
Fair & Expo Center (618)24,873 25,744 25,744 25,744
Video Lottery (165)
Transfers In
General Fund (001)119,350 89,350 89,350 -
Transfers Out
Economic Development (105)- - 47,333 -
FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Adopted
Page 431
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Welcome Center (170)
Transfers Out
Fair & Expo Center (618)80,000 82,800 82,800 189,156
Liquor Enforcement (208)
Transfers Out
Victims' Assistance (212)30,000 20,000 27,000 -
Victims' Assistance (212)
Transfers In
General Fund (001)108,775 104,424 105,056 209,687
Liquor Enforcement (208)30,000 20,000 20,000 -
Victims' Assistance Fund Total 138,775 124,424 125,056 209,687
Children & Families Commission (220)
Transfers In
General Fund (001)309,333 272,960 275,984 368,089
Community Justice Juvenile (230)
Transfers In
General Fund (001)5,543,186 5,321,459 5,344,523 5,368,346
Transfers Out
Vehicle Maintenance & Replacement (340)- 50,400 50,400 3,660
Deschutes County Communication System (245)
Transfers Out
Full Faith & Credit 2003/Ref 2012 (535)156,678 136,610 152,399 143,957
Sheriff's Office (255)
Transfers Out
Jail Project (456)100,000 - - -
Full Faith & Credit, 2009A Jamison (539)100,000 200,000 - -
Debt Service-Jail Project (556)- - - 300,000
Sheriff's Office Fund Total 200,000 200,000 - 300,000
Public Health (259)
Transfers In
General Fund (001)2,385,577 2,382,865 2,414,457 2,766,575
Public Health Reserve (261)67,123 30,000 60,136 33,000
Public Health Fund Total 2,452,700 2,412,865 2,474,593 2,799,575
Transfers Out
Project Development & Debt Reserve (140)150,000 250,000 150,000 150,000
Vehicle Maintenance & Replacement (340)- 36,000 7,200 7,320
Public Health Fund Total 150,000 286,000 157,200 157,320
Public Health Reserve (261)
Transfers Out
Public Health (259)67,123 30,000 62,136 33,000
OHP Mental Health Services (270)
Transfers In
OHP-Alcohol/Drug Services (280)- - - 100
Transfers Out
Behavioral Health (275)668,252 387,473 524,039 -
OHP-Alcohol/Drug Services (280)- - - 100
OHP Mental Health Services Fund Total 668,252 387,473 524,039 100
FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Adopted
Page 432
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Behavioral Health (275)
Transfers In
General Fund (001)1,316,158 1,263,515 1,307,787 1,377,302
OHP Mental Health Services (270)668,252 387,473 524,039 -
Acute Care Services (276)365,657 252,515 264,631 293,593
OHP-Alcohol/Drug Services (280)100,000 396,077 484,494 -
Behavioral Health Fund Total 2,450,067 2,299,580 2,580,951 1,670,895
Transfers Out
Project Development & Debt Reserve (140)150,000 250,000 150,000 150,000
Vehicle Maintenance & Replacement (340)- 36,000 54,000 54,900
Behavioral Health Fund Total 150,000 286,000 204,000 204,900
Acute Care Services (276)
Transfers Out
Behavioral Health (275)365,657 252,515 264,631 293,593
OHP-Alcohol/Drug Services (280)
Transfers In
OHP Mental Health Services (270)- - - 100
Transfers Out
OHP Mental Health Services (270)- - - 100
Behavioral Health (275)100,000 396,077 484,494 -
OHP-Alcohol/Drug Services Fund Total 100,000 396,077 484,494 100
Code Abatement (290)
Transfers Out
Community Development (295)- - 100 100
Community Development (295)
Transfers In
General Fund (001)769,387 1,344,985 1,350,232 960,481
A& T Reserve (114)- - 89,577 89,518
Code Abatement (290)- - 100 100
Community Development Fund Total 769,387 1,344,985 1,439,909 1,050,099
Transfers Out
Vehicle Maintenance & Replacement (340)- - - 29,280
CDD Building Full Faith & Credit, 2004 (530)173,310 173,885 179,155 179,035
Community Development Fund Total 173,310 173,885 179,155 208,315
CDD-Groundwater Partnership (296)
Transfers In
Newberry Neighborhood (297)- - 300,000 300,000
Newberry Neighborhood (297)
Transfers Out
CDD-Groundwater Partnership (296)- - 300,000 300,000
Full Faith & Credit 2003/Ref 2012 (535)61,183 47,523 57,246 54,588
Newberry Neighborhood Fund Total 61,183 47,523 357,246 354,588
GIS Dedicated (305)
Transfers Out
General Fund (001)102,164 97,496 - -
Road (325)
Transfers In
Road Improvement Reserve (335)- - 12,000 1,000
Countywide Trans. SDC Imprvemt Fee (336)200,000 250,000 250,000 400,000
Solid Waste (610)291,740 285,773 276,272 282,148
Road Fund Total 491,740 535,773 538,272 683,148
Transfers Out
Road Building & Equipment (330)400,000 600,000 275,000 450,000
FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Adopted
Page 433
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Road Building & Equipment (330)
Transfers In
Road (325)400,000 600,000 275,000 450,000
Road Improvement Reserve (335)
Transfers Out
Road (325)- - 12,000 1,000
Countywide Transportation SDC Improvement Fee (336)
Transfers Out
Road (325)200,000 250,000 250,000 400,000
Vehicle Maintenance & Replacement (340)
Transfers In
General Fund (001)- 14,400 14,400 14,640
Community Justice Juvenile (230)- 50,400 50,400 3,660
Public Health (259)- 36,000 7,200 7,320
Behavioral Health (275)- 36,000 54,000 54,900
Community Development (295)- - - 29,280
Adult Parole & Probation (355)- 28,800 - -
Building Services (620)- 39,600 39,600 40,260
Administrative Services (625)- 3,600 3,600 -
Insurance (670)- 7,200 7,200 7,320
Vehicle Maint & Replacement Fund Total - 216,000 176,400 157,380
Transfers Out
Dog Control (350)
Transfers In
General Fund (001)175,000 119,796 105,512 111,959
Adult Parole & Probation (355)
Transfers In
General Fund (001)115,029 338,292 435,328 451,189
Transfers Out
Vehicle Maintenance & Replacement (340)- 28,800 - -
Local Improvement District (430)
Transfers Out
LID 2005 (523)35,483 187 - -
LID 2007 (524)- - 20,000 -
LID 2009 (525)- - - 20,000
Local Improvement District Fund Total 35,483 187 20,000 20,000
Jail Project (456)
Transfers In
General Fund (001)62,000 - - -
General County Projects (142)- - 100,000 -
Sheriff's Office (255)100,000 - - -
Jamison Acquisition & Remodel (457)- - 590,000 -
Jail Project Fund Total 162,000 - 690,000 -
Jamison Acquisition & Remodel (457)
Transfers Out
Jail Project (456)- - 590,000 -
FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Adopted
Page 434
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
OSP Building (458)
Transfers Out
Project Development & Debt Reserve (140)374,453 - - -
Campus Improvement (463)796,617 - - -
Full Faith & Credit, 2008 (538)210,000 - - -
OSP Building Fund Total 1,381,070 - - -
Secure Treatment Facility (459)
Transfers Out
Full Faith & Credit, 2010-STF (541)110,084 - - -
9-1-1 Building (460)
Transfers Out
Full Faith & Credit, 2008 (538)183,763 - - -
North County Services Building (462)
Transfers In
General County Projects (142)- 600,000 - -
General Capital Reserve (143)- - 100,000 -
North County Services Building Fund Total - 600,000 100,000 -
Campus Improvement (463)
Transfers In
General County Projects (142)- - - 350,000
OSP Building (458)796,617 - - -
Campus Improvement Fund Total 796,617 - - 350,000
Sisters Health Clinic (464)
Transfers In
General County Projects (142)- - 100,000 -
LID 2005 (523)
Transfers In
Local Improvement District (430)35,483 187 - -
LID 2007 (524)
Transfers In
Local Improvement District (430)- - 20,000 -
LID 2009 (525)
Transfers In
Local Improvement District (430)- - - 20,000
CDD Building Full Faith & Credit, 2004 (530)
Transfers In
Community Development (295)173,310 173,885 179,155 179,035
Full Faith & Credit 2003/Ref 2012 (535)
Transfers In
Project Development & Debt Reserve (140)383,500 69,919 293,858 226,393
General County Projects (142)314,125 365,038 364,014 374,766
Deschutes County Comm. System (245)156,678 136,610 152,399 143,957
Newberry Neighborhood (297)61,183 47,523 57,246 54,588
Full Faith & Credit 2003/Ref 2012 Fund Total 915,486 619,090 867,517 799,704
Full Faith & Credit, 2005 (536)
Transfers In
Project Development & Debt Reserve (140)82,973 83,384 83,678 82,931
General County Projects (142)168,247 169,080 169,678 168,161
Full Faith & Credit, 2005 Fund Total 251,220 252,464 253,356 251,092
FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Adopted
Page 435
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Full Faith & Credit, 2008 (538)
Transfers In
OSP Building (458)393,763 - - -
Full Faith & Credit, 2009A Jamison (539)
Transfers In
General Fund (001)- - 127,928 248,000
Sheriff's Office (255)100,000 200,000 - -
Full Faith & Credit, 2009A Fund Total 100,000 200,000 127,928 248,000
HHS/BJCC Full Faith & Credit, 2005 (540)
Transfers In
Project Development & Debt Reserve (140)567,855 569,418 569,955 574,430
Full Faith & Credit, 2010-STF (541)
Transfers In
Secure Treatment Facility (459)110,084 - - -
Jail Project Debt Service (556)
Transfers In
General Fund (001)- - - 200,000
Sheriff's Office (255)- - - 300,000
Jail Project Debt Service Fund Total - - - 500,000
PERS Debt Service Series 2002/2004 (575)
Transfers In
PERS Reserve (135)610,000 - - -
RV Park (601)
Transfers In
General Fund (001)50,000 110,000 - -
Park Acquisition & Development (130)125,333 140,000 180,000 180,000
RV Park Fund Total 175,333 250,000 180,000 180,000
Solid Waste (610)
Transfers Out
Road (325)291,740 285,773 276,272 282,148
Landfill Closure (611)- - - 30,000
Landfill Postclosure (612)- 400,000 - -
Solid Waste Capital Projects (613)- 424,000 630,000 315,000
Solid Waste Equipment Reserve (614)- 250,000 - 200,000
Solid Waste Fund Total 291,740 1,359,773 906,272 827,148
Landfill Closure (611)
Transfers In
Solid Waste (610)- - - 30,000
Landfill Postclosure (612)
Transfers In
Solid Waste (610)- 400,000 - -
Transfers Out
Solid Waste Capital Projects (613)2,300,000 - - -
Solid Waste Capital Projects (613)
Transfers In
Solid Waste (610)- 424,000 630,000 315,000
Landfill Postclosure (612)2,300,000 - - -
Solid Waste Environmental (615)- 75,213 - -
Solid Waste Capital Projects Fund Total 2,300,000 499,213 630,000 315,000
Solid Waste Equipment Reserve (614)
Transfers In
Solid Waste (610)- 250,000 - 200,000
FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Adopted
Page 436
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Solid Waste Environmental (615)
Transfers Out
Solid Waste Capital Projects (613)- 75,213 - -
Fair & Expo Center Capital Reserve (617)
Transfers In
General Fund (001)350,000 - 100,000 -
Fair & Expo Center (618)- 10,000 - -
Fair & Expo Center Capital Rsv Fund Total 350,000 10,000 100,000 -
Transfers Out
Fair & Expo Center (618)- 100,000 50,000 100,000
Deschutes County Fair (619)48,000 - - -
Fair & Expo Center Capital Rsv Fund Total 48,000 100,000 50,000 100,000
Fair & Expo Center (618)
Transfers In
General Fund (001)197,919 370,000 170,000 374,186
Transient Room Tax (160)24,873 25,744 25,744 25,744
Welcome Center (170)80,000 82,800 82,800 189,156
Fair & Expo Center Capital Reserve (617)- 100,000 - 100,000
Deschutes County Fair (619)166,000 220,000 264,259 250,000
Fair & Expo Center Fund Total 468,792 798,544 542,803 939,086
Transfers Out
Fair & Expo Center Capital Reserve (617)- 10,000 - -
Deschutes County Fair (619)
Transfers In
General Fund (001)5,000 5,000 5,000 5,000
Fair & Expo Center Capital Reserve (617)48,000 - - -
Deschutes County Fair Fund Total 53,000 5,000 5,000 5,000
Transfers Out
Fair & Expo Center (618)166,000 220,000 264,259 250,000
Building Services (620)
Transfers In
General Fund (001)174,000 33,705 - -
Park Acquisition & Development (130)10,000 - - -
General County Projects (142)67,925 - - -
Building Services Fund Total 251,925 33,705 - -
Transfers Out
Vehicle Maintenance & Replacement (340)- 39,600 39,600 40,260
Administrative Services (625)
Transfers In
General Fund (001)172,000 197,117 40,000 40,000
Transfers Out
Vehicle Maintenance & Replacement (340)- 3,600 3,600 -
Board of County Commissioners (628)
Transfers In
General Fund (001)90,000 5,801 - -
Finance (630)
Transfers In
General Fund (001)363,000 16,154 - -
Legal Counsel (640)
Transfers In
General Fund (001)43,500 10,809 - -
FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Adopted
Page 437
Deschutes County, OREGON
Appendix J
Transfers Summary
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Transfers
In
Transfers
Out
Personnel (650)
Transfers In
General Fund (001)15,500 12,463 - -
Information Technology (660)
Transfers In
General Fund (001)221,000 97,851 66,000 66,000
Insurance (670)
Transfers In
General Fund (001)- 200,000 - -
Transfers Out
Vehicle Maintenance & Replacement (340)- 7,200 7,200 7,320
Total Transfers 27,199,416 27,199,416 21,156,745 21,156,745 22,809,420 24,089,420 19,086,678 19,086,678
FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Adopted
Page 438
Deschutes County, OREGON
Appendix K
Major Programs Funded by State Resources
Programs FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Budget
Assessment and Taxation
Resources:
State Grants 936,249 900,882 896,398 948,148
Other State Resources 55,969 39,125 42,000 63,371
General County Resources 3,302,295 3,319,282 3,775,824 3,714,435
Other Resources 52,044 69,889 56,900 66,700
Total Resources 4,346,557 4,329,178 4,771,122 4,792,654
Total Requirements 4,346,557 4,329,178 4,771,122 4,792,654
District Attorney
Resources:
State Grants 201,733 244,330 84,923 89,137
Other State Resources 185,467 207,764 205,764 207,763
General County Resources 4,596,781 4,450,864 5,241,610 5,575,264
Other Resources 76,642 83,936 89,300 55,600
Total Resources 5,060,623 4,986,894 5,621,597 5,927,764
Total Requirements 5,060,623 4,986,894 5,621,597 5,927,764
Veterans' Services
Resources:
State Grants 57,104 58,234 57,500 60,480
Other State Resources 10,440 10,440 10,000 10,440
General County Resources 198,279 186,103 192,592 228,243
Other Resources - 900 900 -
Total Resources 265,823 255,677 260,992 299,163
Total Requirements 265,823 255,677 260,992 299,163
The 2009 Oregon Legislature passed Senate Bill 916 which added the following language to ORS 294.444
(formerly ORS 294.419):
“County budgets must contain a summary of revenues and expenditures for major programs funded in part
by state resources. The summary must include, at a minimum, functions related to assessment and taxation,
community corrections, district attorneys, juvenile corrections and probation, public health, mental health
and chemical dependency, veterans’ services, roads and economic development. The summary must provide
the total expenses for each program and identify the revenues used to fund the program from general county
resources, state grants, federal grants, video lottery resources and other resources as applicable. The
summary must include the revenues and expenditures in the adopted budget, revenues and expenditures in
the prior year’s adopted budget, and actual revenue and expenditure data from the two previous years.”
Page 439
Deschutes County, OREGON
Appendix K
Major Programs Funded by State Resources
Programs FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Budget
Economic Development
Resources:
Video Lottery 510,732 614,856 600,000 600,000
General County Resources 179,217 175,898 465,177 385,704
Other Resources 3,196,805 3,310,692 3,949,561 3,659,667
Total Resources 3,886,754 4,101,446 5,014,738 4,645,371
Total Requirements 3,886,754 4,101,446 5,014,738 4,645,371
Juvenile Corrections and Probation
Resources:
State Grants 15,527 9,676 6,000 4,254
Other State Resources 357,871 434,254 459,347 439,136
General County Resources 5,504,173 5,445,417 5,535,419 5,501,199
Other Resources 299,961 346,859 318,711 254,100
Total Resources 6,177,532 6,236,206 6,319,477 6,198,689
Total Requirements 6,177,532 6,236,206 6,319,477 6,198,689
Public Health
Resources:
State Grants 2,750,487 2,707,856 2,969,953 2,716,925
Other State Resources 1,706,940 1,519,645 1,404,680 1,420,310
Federal Grants - - 200,000 89,000
General County Resources 2,514,564 2,870,993 2,878,928 3,012,983
Other Resources 1,401,773 1,559,160 1,513,505 1,573,307
Total Resources 8,373,764 8,657,654 8,967,066 8,812,525
Total Requirements 8,373,764 8,657,654 8,967,066 8,812,525
Mental Health and Chemical Dependency
Resources:
State Grants 8,517,393 9,473,511 9,491,729 9,551,357
Other State Resources 6,089,533 7,846,859 7,264,171 7,774,687
Federal Grants 14,836 - - -
General County Resources 937,974 - 4,710,920 4,840,799
Other Resources 492,316 - 416,052 378,082
Total Resources 16,052,052 17,320,370 21,882,872 22,544,925
Total Requirements 16,052,052 17,320,370 21,882,872 22,544,925
Page 440
Deschutes County, OREGON
Appendix K
Major Programs Funded by State Resources
Programs FY 2011
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Budget
Road
Resources:
Other State Resources 11,434,054 13,824,618 11,769,159 11,824,222
Federal Grants - 20,000 7,000 -
General County Resources 180 - 2,725,551 4,223,714
Other Resources 3,049,981 1,892,395 2,644,472 3,003,813
Total Resources 14,484,215 15,739,631 17,146,182 19,051,749
Total Requirements 14,484,215 15,739,631 17,146,182 19,051,749
Community Corrections
Resources:
State Grants 217,350 219,240 219,240 219,240
Other State Resources 2,830,219 2,766,683 2,781,683 2,984,631
General County Resources 259,553 392,191 510,323 598,495
Other Resources 505,416 472,385 480,832 478,814
Total Resources 3,812,538 3,850,499 3,992,078 4,281,180
Total Requirements 3,812,538 3,850,499 3,992,078 4,281,180
Jail
Resources:
Other State Resources 1,857,784 1,486,295 1,484,991 1,589,991
Federal Grants - 30,784 30,000 25,000
General County Resources 9,732,440 11,035,921 11,992,120 12,783,002
Other Resources 261,264 291,017 399,000 262,318
Total Resources 11,851,488 12,844,017 13,906,111 14,660,311
Total Requirements 11,851,488 12,844,017 13,906,111 14,660,311
Page 441
Deschutes County, OREGON
Appendix
This page intentionally left blank.
Page 442
Deschutes County, OREGON
Goals and Objectives
CSD Summaries
Summary-Resources and Requirements: County Service Districts
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 25,543,664 5,541,699 2,620,213 422,000 1,268,000
Property Tax - Current Year 35,836,663 16,103,377 7,839,932 --
Property Tax - Prior Year 1,210,967 507,902 263,858 --
Revenue (excl. prop. taxes)8,416,463 2,505,484 4,021,218 1,000 6,000
Transfers In 8,266,100 --100,000 100,000
Total Revenues 53,730,193 19,116,763 12,125,008 101,000 106,000
Total Resources 79,273,857 24,658,462 14,745,221 523,000 1,374,000
REQUIREMENTS
Salaries 5,890,357 ----
Life & Long Term Disability 34,248 ----
Health & Dental Insurance 1,302,898 ----
FICA/Medicare 287,339 ----
PERS 1,136,057 ----
Unemployment Insurance 20,081 ----
Workers' Compensation 153,860 ----
Personnel Services 8,824,840 ----
Materials & Services 42,547,195 24,558,462 14,645,221 100 100
Debt Principal 935,000 ----
Debt Interest 29,171 ----
Total Debt Service 964,171 ----
Capital Outlay 2,371,700 --522,900 1,373,900
Transfers Out 8,266,100 100,000 100,000 --
Total Exp. & Transfers 62,974,006 24,658,462 14,745,221 523,000 1,374,000
Contingency 3,681,760 ----
Unapprop Ending Fund Bal /
Reserve for Future Expenditures 12,618,091 ----
Total Requirements 79,273,857 24,658,462 14,745,221 523,000 1,374,000
FTE Change -----
FTE - FY 2014 80.38 ----
FTE - FY 2013 80.38 ----
FY 2013 Budget As Revised 67,307,845 22,741,626 14,661,692 423,854 1,270,351
Inc (Dec) from FY 2013 11,966,012 1,916,836 83,529 99,146 103,649
Law
Enforcement
District -
Rural
Reserve
(704)
TOTAL
Law
Enforcement
District -
Countywide
Reserve
(703)
Law
Enforcement
District -
Rural
(702)
Law
Enforcement
District -
Countywide
(701)
Page 443
Deschutes County, OREGON
CSD Summaries
Summary-Resources and Requirements: County Service Districts
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 9,800,000 2,310,000 1,526,244 685,508 206,000
Property Tax - Current Year 5,947,600 - 3,875,760 -379,923
Property Tax - Prior Year 219,007 -143,400 -12,800
Revenue (excl. prop. taxes) 1,563,391 14,000 189,000 1,000 97,270
Transfers In - 7,800,000 -216,000 100
Total Revenues 7,729,998 7,814,000 4,208,160 217,000 490,093
Total Resources 17,529,998 10,124,000 5,734,404 902,508 696,093
REQUIREMENTS
Salaries 2,946,235 - 2,319,805 -153,073
Life & Long Term Disability 14,565 -18,954 -729
Health & Dental Insurance 728,430 -424,000 -40,468
FICA/Medicare 222,386 -46,007 -11,613
PERS 475,317 -533,980 -22,240
Unemployment Insurance 15,423 -3,100 -1,058
Workers' Compensation 30,000 -106,299 -1,061
Personnel Services 4,432,356 - 3,452,145 -230,242
Materials & Services 2,132,476 1,000 654,913 120 360,203
Debt Principal -----
Debt Interest -- 100 --
Total Debt Service --100 --
Capital Outlay 350,000 5,000 100 74,500 200
Transfers Out 7,800,000 -216,000 -50,000
Total Exp. & Transfers 14,714,832 6,000 4,323,258 74,620 640,645
Contingency 2,815,166 -711,146 -55,448
Unapprop Ending Fund Bal /
Reserve for Future Expenditures - 10,118,000 700,000 827,888 -
Total Requirements 17,529,998 10,124,000 5,734,404 902,508 696,093
FTE Change -----
FTE - FY 2014 43.50 -26.50 -3.00
FTE - FY 2013 43.50 -26.50 -3.00
FY 2013 Budget As Revised 16,222,237 2,310,000 5,305,181 705,744 760,579
Inc (Dec) from FY 2013 1,307,761 7,814,000 429,223 196,764 (64,486)
Deschutes
County
9-1-1
CSD
(705)
Deschutes
County
9-1-1 CSD
Eqp Rsv
(710)
Sunriver
Service
District
Reserve
(716)
Extension/
4-H
CSD
(720)
Sunriver
Service
District
(715)
Page 444
Deschutes County, OREGON
CSD Summaries
Summary-Resources and Requirements: County Service Districts
FY 2014 Adopted Budget
RESOURCES
Beginning Net Working Capital 304,000 131,000 14,500 714,500
Property Tax - Current Year -713,035 84,036 893,000
Property Tax - Prior Year -25,000 4,000 35,000
Revenue (excl. prop. taxes) 1,400 500 - 16,200
Transfers In 50,000 ---
Total Revenues 51,400 738,535 88,036 944,200
Total Resources 355,400 869,535 102,536 1,658,700
REQUIREMENTS
Salaries ---471,244
Life & Long Term Disability ----
Health & Dental Insurance ---110,000
FICA/Medicare ---7,333
PERS ---104,520
Unemployment Insurance ---500
Workers' Compensation ---16,500
Personnel Services ---710,097
Materials & Services 100 --194,500
Debt Principal -855,000 80,000 -
Debt Interest - 14,535 14,536 -
Total Debt Service -869,535 94,536 -
Capital Outlay 100 --45,000
Transfers Out 100 ---
Total Exp. & Transfers 300 869,535 94,536 949,597
Contingency ---100,000
Unapprop Ending Fund Bal /
Reserve for Future Expenditures 355,100 -8,000 609,103
Total Requirements 355,400 869,535 102,536 1,658,700
FTE Change ----
FTE - FY 2014 ---7.38
FTE - FY 2013 ---7.38
FY 2013 Budget As Revised 378,100 905,553 101,810 1,521,118
Inc (Dec) from FY 2013 (22,700)(36,018)726 137,582
Black
Butte
Ranch
(761)
Extension/
4-H
CSD
Reserve
Fund
(721)
Bend
Library
Debt Svc
(731)
Sunriver
Library
Debt Svc
(751)
Page 445
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Combined County Service Districts
Resources
Beginning Net Working Capital 20,504,832 22,595,487 21,806,743 25,543,664 25,543,664 25,543,664
Taxes, Property 36,481,071 36,570,519 36,230,590 37,047,630 37,047,630 37,047,630
Federal Grants 476,181 299,702 285,000 240,000 240,000 240,000
Federal Payments 88,601 111,443 127,000 127,500 127,500 127,500
State Grants 330,600 305,971 318,194 385,667 385,667 385,667
State Payments/Shared Revenue 1,058,463 960,211 954,091 941,500 941,500 941,500
Other State Payments 1,857,784 1,710,830 1,534,991 1,669,991 1,669,991 1,669,991
Local Government Payments 3,856,623 3,558,919 3,586,372 3,489,147 3,482,798 3,482,798
Charges for Services 653,727 866,401 829,601 924,591 930,940 930,940
Fines, Forfeitures and/or Assessments 421,719 406,887 403,500 407,500 407,500 407,500
Interest and Rents 168,890 176,158 124,766 148,570 148,570 148,570
Non-Operational Revenue 12,450 22,489 51,897 51,897 51,897 51,897
Transfers In 1,244,648 1,000,000 1,000,100 8,266,100 8,266,100 8,266,100
Proceeds from Sale of Assets 37,589 92,963 55,000 30,100 30,100 30,100
Total Resources 67,193,178 68,677,980 67,307,845 79,273,857 79,273,857 79,273,857
Requirements/Expenditures
Personnel Services 7,310,821 7,861,237 8,618,792 8,852,551 8,824,840 8,824,840
Materials & Services 32,986,770 33,258,078 40,485,526 42,548,154 42,547,195 42,547,195
Debt Service - Principal 847,983 898,265 880,000 935,000 935,000 935,000
Debt Service - Interest 229,528 207,686 61,263 29,171 29,171 29,171
Total Debt Service 1,077,510 1,105,951 941,263 964,171 964,171 964,171
Capital Outlay 1,977,942 732,769 2,394,781 2,371,700 2,371,700 2,371,700
Transfers Out 1,244,648 1,000,000 1,000,100 8,266,100 8,266,100 8,266,100
Contingency -- 9,419,907 3,653,090 3,681,760 3,681,760
Unappropriated Ending Fund Balance -- 1,087,128 1,317,103 1,317,103 1,317,103
Reserve for Future Expenditures -- 3,360,348 11,300,988 11,300,988 11,300,988
Total Requirements/Expenditures 44,597,692 43,958,035 67,307,845 79,273,857 79,273,857 79,273,857
Page 446
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Law Enforcement District #1 - Countywide (701)
Resources
Beginning Net Working Capital 5,478,091 6,090,734 4,507,352 5,541,699 5,541,699 5,541,699
Taxes, Property 15,799,213 15,818,263 15,825,740 16,611,279 16,611,279 16,611,279
Federal Grants 47,615 30,784 30,000 25,500 25,500 25,500
Federal Payments 948-----
State Grants 92,694 77,294 74,000 161,667 161,667 161,667
Other State Payments 1,857,784 1,710,830 1,534,991 1,669,991 1,669,991 1,669,991
Local Government Payments 350,233 226,539 258,180 132,429 126,080 126,080
Charges for Services 193,494 223,125 167,600 171,900 178,249 178,249
Fines, Forfeitures and/or Assessments 261,369 230,501 255,000 255,000 255,000 255,000
Interest and Rents 54,622 50,848 31,866 32,000 32,000 32,000
Non-Operational Revenue 200 984 51,897 51,897 51,897 51,897
Proceeds from Sale of Assets 1,257 7,599 5,000 5,100 5,100 5,100
Total Resources 24,137,520 24,467,501 22,741,626 24,658,462 24,658,462 24,658,462
Requirements/Expenditures
Materials & Services 18,046,786 18,483,539 22,641,626 24,558,462 24,558,462 24,558,462
Transfers Out - 100,000 100,000 100,000 100,000 100,000
Total Requirements/Expenditures 18,046,786 18,583,539 22,741,626 24,658,462 24,658,462 24,658,462
Law Enforcement District #2 - Rural (702)
Resources
Beginning Net Working Capital 2,421,863 3,004,533 2,859,915 2,620,213 2,620,213 2,620,213
Taxes, Property 7,950,161 7,950,161 7,780,000 8,103,790 8,103,790 8,103,790
Federal Grants 13,008 36,555 15,000 14,500 14,500 14,500
Federal Payments 87,653 111,443 127,000 127,500 127,500 127,500
State Grants 237,905 228,677 244,194 224,000 224,000 224,000
State Payments/Shared Revenue 167,520 125,136 142,091 150,000 150,000 150,000
Local Government Payments 3,234,185 3,245,373 3,268,192 3,296,718 3,296,718 3,296,718
Charges for Services 31,530 45,507 23,000 25,000 25,000 25,000
Fines, Forfeitures and/or Assessments 148,924 167,856 140,500 146,500 146,500 146,500
Interest and Rents 21,125 23,596 11,800 12,000 12,000 12,000
Non-Operational Revenue 12,25020,755----
Proceeds from Sale of Assets 36,332 78,743 50,000 25,000 25,000 25,000
Total Resources 14,362,456 15,038,335 14,661,692 14,745,221 14,745,221 14,745,221
Requirements/Expenditures
Materials & Services 11,357,923 11,693,765 14,561,692 14,645,221 14,645,221 14,645,221
Transfers Out - 100,000 100,000 100,000 100,000 100,000
Total Requirements/Expenditures 11,357,923 11,793,765 14,661,692 14,745,221 14,745,221 14,745,221
Page 447
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Law Enforcement District #1 - Capital Reserve (703)
Resources
Beginning Net Working Capital 959,000 464,865 319,854 422,000 422,000 422,000
Local Government Payments 100,000 -----
Interest and Rents 5,865 3,215 4,000 1,000 1,000 1,000
Transfers In - 100,000 100,000 100,000 100,000 100,000
Total Resources 1,064,865 568,080 423,854 523,000 523,000 523,000
Requirements/Expenditures
Materials & Services 600,000 247,049 100 100 100 100
Capital Outlay -- 423,754 522,900 522,900 522,900
Total Requirements/Expenditures 600,000 247,049 423,854 523,000 523,000 523,000
Law Enforcement District #2 - Capital Reserve (704)
Resources
Beginning Net Working Capital 947,677 1,054,269 1,162,351 1,268,000 1,268,000 1,268,000
Local Government Payments 100,000 -----
Interest and Rents 6,592 7,508 8,000 6,000 6,000 6,000
Transfers In - 100,000 100,000 100,000 100,000 100,000
Total Resources 1,054,269 1,161,777 1,270,351 1,374,000 1,374,000 1,374,000
Requirements/Expenditures
Materials & Services --100 100 100 100
Capital Outlay -- 1,270,251 1,373,900 1,373,900 1,373,900
Total Requirements/Expenditures -- 1,270,351 1,374,000 1,374,000 1,374,000
Deschutes County 9-1-1 (705)
Resources
Beginning Net Working Capital 6,691,945 7,559,639 8,000,000 9,800,000 9,800,000 9,800,000
Taxes, Property 6,566,223 6,542,702 6,732,687 6,166,607 6,166,607 6,166,607
Federal Grants 306,977 232,363 240,000 200,000 200,000 200,000
State Payments/Shared Revenue 867,070 809,806 786,000 786,000 786,000 786,000
Local Government Payments 72,206 87,007 60,000 60,000 60,000 60,000
Charges for Services 147,578 314,195 362,950 456,791 456,791 456,791
Interest and Rents 50,325 55,413 40,600 60,600 60,600 60,600
Non-Operational Revenue -750----
Total Resources 14,702,324 15,601,875 16,222,237 17,529,998 17,529,998 17,529,998
Requirements/Expenditures
Personnel Services 3,580,755 3,824,724 4,340,490 4,458,608 4,432,356 4,432,356
Materials & Services 1,450,100 1,750,150 2,050,202 2,133,595 2,132,476 2,132,476
Capital Outlay 1,167,182 643,915 562,000 350,000 350,000 350,000
Transfers Out 944,648 500,000 500,000 7,800,000 7,800,000 7,800,000
Contingency -- 8,769,545 2,787,795 2,815,166 2,815,166
Total Requirements/Expenditures 7,142,685 6,718,789 16,222,237 17,529,998 17,529,998 17,529,998
Page 448
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
9-1-1 New Facility Property (706)
Resources
Beginning Net Working Capital 408,693-----
Federal Grants 97,308-----
Interest and Rents 1,016 -----
Transfers In 684,648-----
Total Resources 1,191,665-----
Requirements/Expenditures
Materials & Services 505,173-----
Capital Outlay 686,492-----
Total Requirements/Expenditures1,191,665-----
9-1-1 CSD - Equipment Reserve (710)
Resources
Beginning Net Working Capital 1,021,734 1,289,136 1,800,000 2,310,000 2,310,000 2,310,000
Interest and Rents 7,402 11,034 10,000 14,000 14,000 14,000
Transfers In 260,000 500,000 500,000 7,800,000 7,800,000 7,800,000
Total Resources 1,289,136 1,800,170 2,310,000 10,124,000 10,124,000 10,124,000
Requirements/Expenditures
Materials & Services --1,000 1,000 1,000 1,000
Capital Outlay --5,000 5,000 5,000 5,000
Reserve for Future Expenditures -- 2,304,000 10,118,000 10,118,000 10,118,000
Total Requirements/Expenditures -- 2,310,000 10,124,000 10,124,000 10,124,000
Sunriver Service District (715)
Resources
Beginning Net Working Capital 1,290,523 1,455,291 1,315,681 1,526,244 1,526,244 1,526,244
Taxes, Property 3,804,288 3,945,363 3,807,300 4,019,160 4,019,160 4,019,160
Federal Grants 2,623-----
Charges for Services 171,139 177,837 166,000 171,000 171,000 171,000
Fines, Forfeitures and/or Assessments 11,427 8,530 8,000 6,000 6,000 6,000
Interest and Rents 9,143 9,778 9,000 12,000 12,000 12,000
Total Resources 5,289,143 5,596,799 5,305,981 5,734,404 5,734,404 5,734,404
Requirements/Expenditures
Personnel Services 3,038,704 3,284,263 3,394,517 3,452,145 3,452,145 3,452,145
Materials & Services 595,148 619,229 660,102 654,913 654,913 654,913
Debt Service - Interest --100 100 100 100
Total Debt Service --100 100 100 100
Capital Outlay --100 100 100 100
Transfers Out 200,000 200,000 200,000 216,000 216,000 216,000
Contingency -- 550,362 711,146 711,146 711,146
Unappropriated Ending Fund Balance -- 500,000 700,000 700,000 700,000
Total Requirements/Expenditures 3,833,852 4,103,492 5,305,181 5,734,404 5,734,404 5,734,404
Page 449
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Sunriver Service District Reserve (716)
Resources
Beginning Net Working Capital 273,203 358,364 504,444 685,508 685,508 685,508
Federal Grants 8,650-----
Interest and Rents 900 1,672 500 1,000 1,000 1,000
Transfers In 200,000 200,000 200,000 216,000 216,000 216,000
Proceeds from Sale of Assets -6,621 ----
Total Resources 482,753 566,657 704,944 902,508 902,508 902,508
Requirements/Expenditures
Materials & Services 120 120 120 120 120 120
Capital Outlay 124,269 55,634 27,076 74,500 74,500 74,500
Reserve for Future Expenditures -- 678,548 827,888 827,888 827,888
Total Requirements/Expenditures 124,389 55,754 705,744 902,508 902,508 902,508
Extension/4-H CSD (720)
Resources
Beginning Net Working Capital 305,298 284,308 259,578 206,000 206,000 206,000
Taxes, Property 384,418 384,188 373,000 392,723 392,723 392,723
State Payments/Shared Revenue 23,874 25,268 26,000 5,500 5,500 5,500
Charges for Services 87,254 85,360 96,351 85,700 85,700 85,700
Interest and Rents 5,557 5,748 5,550 6,070 6,070 6,070
Transfers In --100 100 100 100
Total Resources 806,401 784,872 760,579 696,093 696,093 696,093
Requirements/Expenditures
Personnel Services 132,466 134,786 213,295 231,701 230,242 230,242
Materials & Services 289,627 299,207 385,784 360,043 360,203 360,203
Capital Outlay -- 61,500 200 200 200
Transfers Out 100,000 100,000 100,000 50,000 50,000 50,000
Contingency --- 54,149 55,448 55,448
Total Requirements/Expenditures 522,093 533,993 760,579 696,093 696,093 696,093
Extension/4-H CSD Reserve Fund (721)
Resources
Beginning Net Working Capital 75,347 176,294 277,150 304,000 304,000 304,000
Interest and Rents 947 1,299 950 1,400 1,400 1,400
Transfers In 100,000 100,000 100,000 50,000 50,000 50,000
Total Resources 176,294 277,593 378,100 355,400 355,400 355,400
Requirements/Expenditures
Materials & Services --100 100 100 100
Capital Outlay --100 100 100 100
Transfers Out --100 100 100 100
Reserve for Future Expenditures -- 377,800 355,100 355,100 355,100
Total Requirements/Expenditures -- 378,100 355,400 355,400 355,400
Page 450
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Bend Library CSD Debt Service (731)
Resources
Beginning Net Working Capital 128,326 177,211 145,000 131,000 131,000 131,000
Taxes, Property 848,529 813,854 760,053 738,035 738,035 738,035
Interest and Rents 1,178 1,218 500 500 500 500
Total Resources 978,033 992,283 905,553 869,535 869,535 869,535
Requirements/Expenditures
Debt Service - Principal 710,000 755,000 805,000 855,000 855,000 855,000
Debt Service - Interest 90,822 67,904 42,353 14,535 14,535 14,535
Total Debt Service 800,822 822,904 847,353 869,535 869,535 869,535
Unappropriated Ending Fund Balance -- 58,200 ---
Total Requirements/Expenditures 800,822 822,904 905,553 869,535 869,535 869,535
Redmond Library CSD Debt Service (741)
Resources
Beginning Net Working Capital 28,18638,444----
Taxes, Property 194,488 145,888 ----
Interest and Rents 770 668 ----
Total Resources 223,444 185,000 ----
Requirements/Expenditures
Debt Service - Principal 72,98368,265----
Debt Service - Interest 112,017 116,735 ----
Total Debt Service 185,000 185,000 ----
Total Requirements/Expenditures 185,000 185,000 ----
Sunriver Library CSD Debt Service (751)
Resources
Beginning Net Working Capital 13,428 17,680 15,000 14,500 14,500 14,500
Taxes, Property 95,603 97,306 86,810 88,036 88,036 88,036
Interest and Rents 336 369 ----
Total Resources 109,367 115,355 101,810 102,536 102,536 102,536
Requirements/Expenditures
Debt Service - Principal 65,000 75,000 75,000 80,000 80,000 80,000
Debt Service - Interest 26,688 23,048 18,810 14,536 14,536 14,536
Total Debt Service 91,688 98,048 93,810 94,536 94,536 94,536
Unappropriated Ending Fund Balance --8,000 8,000 8,000 8,000
Total Requirements/Expenditures 91,688 98,048 101,810 102,536 102,536 102,536
Page 451
Deschutes County, OREGON
CSD Summaries
County Service Districts with Comparison to Prior Years
FY 2011
Actual
FY 2012
Actual
FY 2013
Adj Budget
FY 2014
Proposed
FY 2014
Approved
FY 2014
Adopted
Black Butte Ranch (761)
Resources
Beginning Net Working Capital 461,517 624,720 640,418 714,500 714,500 714,500
Taxes, Property 838,146 872,794 865,000 928,000 928,000 928,000
Charges for Services 22,733 20,377 13,700 14,200 14,200 14,200
Interest and Rents 3,112 3,792 2,000 2,000 2,000 2,000
Total Resources 1,325,508 1,521,683 1,521,118 1,658,700 1,658,700 1,658,700
Requirements/Expenditures
Personnel Services 558,896 617,464 670,490 710,097 710,097 710,097
Materials & Services 141,892 165,020 184,700 194,500 194,500 194,500
Capital Outlay - 33,220 45,000 45,000 45,000 45,000
Contingency -- 100,000 100,000 100,000 100,000
Unappropriated Ending Fund Balance -- 520,928 609,103 609,103 609,103
Total Requirements/Expenditures 700,788 815,704 1,521,118 1,658,700 1,658,700 1,658,700
Page 452