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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of December 19, 2011
_____________________________
Please see directions for completing this document on the next page.
DATE: November 22, 2011
FROM: Terri Hansen Payne. CDD 541-385-1404
TITLE OF AGENDA ITEM:
Board direction on a draft boundary, Scope of Work and Public Outreach Plan that will be used to guide
the process of creating a South County Plan.
PUBLIC HEARING ON THIS DATE? No. There may, however, be members of the community
interested in providing informal input on the South County Plan process.
BACKGROUND AND POLICY IMPLICATIONS:
During a recent update of the Deschutes County Comprehensive Plan there were requests for a plan
specifically for the South County area, with goals and policies to address South County assets and
issues. When completed, the South County Plan will be adopted into the Comprehensive Plan and must
comply with Oregon land use planning regulations.
In September of this year the Planning Commission began discussions over the best way to approach
the planning process. A draft boundary for the South County Plan, a draft Scope of Work and a draft
Public Outreach Plan were created and discussed by both the Commission and the public. Two of the
four meetings on this topic were held in South County.
On November 10, the Planning Commission voted to recommend that the Board direct staff to initiate
a South County Plan based on the draft boundary and a revised Scope of Work and Public Outreach
Plan. The South County Plan as proposed is an eighteen month work program, running from January
2012 to June 2013. Legislative amendments are anticipated to begin in Fall 2012.
FISCAL IMPLICATIONS:
None
RECOMMENDATION & ACTION REQUESTED:
Review the South County boundary, Scope of Work and Public Outreach Plan and provide direction to
staff on potential changes. Once the Board is satisfied with the proposed approach to the South County
Plan, provide direction to staff to initiate the planning process in January 2012.
ATTENDANCE: Long Range Planning Staff
DISTRIBUTION OF DOCUMENTS:
N/A.
INSTRUCTIONS FOR COMPLETING
THE AGENDA REQUEST FORM
Use “tab” to move between fields. You can use as much space as necessary within
each field.
Do not leave any fields incomplete. Don’t forget the “preferred meeting date” section.
Incomplete documents will be returned to the Department Director. This could cause
your agenda item to miss the deadline for submission.
Monday Board business meetings typically address land use issues, and Wednesday
business meetings are for other County business. (If there is only one meeting scheduled
for the week, all agenda items are addressed at that time.) Agenda requests & backup for
land use items are to be submitted by noon on Tuesday prior to the meeting date.
Agenda requests & backup for the Wednesday meeting must be submitted to the Board
Secretary no later than noon of the Wednesday prior to the meeting.
If you are submitting a contract or other document where more than one original is
needed (for instance, one original for the County and one for the contractor), please
submit the correct number of original documents. In addition to submitting the agenda
request form with your documents, submit this form electronically to the Board
Secretary.
Please e-mail the agenda request form and the document summary form to the Board
Secretary and to David Inbody, Assistant to the Administrator, so that minor changes can
be done if needed.
Unless your agenda item is an Order, Ordinance, Resolution or letter, a Document
Summary Form is required as well.
Please see the “Board Agenda Procedures and Document Checklist” document for
further directions, or contact Board staff at 388-6572.