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HomeMy WebLinkAboutApproved Public Outreach 12-19-11Public Outreach for the South County Plan Goals for the public outreach process Engage the community in setting land use policy Ensure the plan addresses community interests and values Create significant and continuing opportunities for informal land use discussions Familiarize the public with the purposes and processes of State land use system Use a wide variety of outreach techniques to get input from a wide variety of people Potential outreach techniques - Other ideas are welcome Technique Why it is proposed Limitations Website Provides 24 hour, easy to access information Not everyone has a computer Needs regular staff time to update Press releases Spreads information to a wide audience Not everyone reads newspapers Question & answer sheet Provides accurate, researched answers to commonly asked questions Limited to common questions Surveys Provides an opportunity for more in-depth public input Expensive if statistically significant, can be inaccurate if not statistically significant Stakeholder letters Provides an invitation to participate to known parties likely to be interested in the South County Plan Any stakeholder list can be incomplete Technical group Provides feedback from governmental and quasi- governmental agencies (City of La Pine, DEQ etc.) Any stakeholder list can be incomplete Organization group Provides feedback from stakeholders with land use interests (CAG, DRC, COBA etc.) Need to determine who to invite and what questions to ask Business focus group Provides in-depth feedback from the business community Need to determine who to invite and what questions to ask Stakeholder interviews Provides a snapshot of the issues from a variety of viewpoints (Lions Club, PTA, librarian etc.) Need to determine who to interview and to create meaningful but short questions Community Meetings Provides a venue for wide-spread community input Not everyone is comfortable participating in a meeting or has time to attend Formal Hearings Required for a Comprehensive Plan amendment The hearing process can be intimidating Frontier Days Widely attended by the community Atmosphere can limit in-depth discussions South County Public Outreach Plan Page 2 rev.10-13-11 Outreach by Project Phase Month(s) Action Purpose Phase 1: Scope Project (August – December 2011) September to November Planning Commission (PC) meetings Sept. 8, initial ideas Sept. 22, community input (La Pine) October 27, draft scope of work/public outreach plan Nov. 10, community input on draft scope of work/public outreach plan, PC recommendation (Three Rivers School) September Establish webpage Provide an easy to access source of information December Board of County Commissioners (Board) Date to be determined (TBD), public input and decision on the draft scope of work/public outreach plan Phase 2: Community Profile/Issue Identification (January 2012 – April 2012) On-going PC involvement To ensure PC involvement – exact role to be determined by the PC On-going Update the website Ensure updated information is available On-going Attend community meetings and events as requested Communication with the community on this project On-going Press release and draft article Inform the public of the project and process January Create/post web survey Provide an easy to use option to participate January Letter to agencies/organizations Invite interested parties to participate January Community meetings (1 in La Pine, 1 in Three Rivers/Sunriver) Explain the project and process Discuss expectations Answer questions February Technical group meeting Discuss existing conditions and identify issues with governmental/quasi- governmental agencies February Organization group meeting Discuss existing conditions and identify issues with organization representatives March Community meetings (1 in La Pine, 1 in Three Rivers/Sunriver) Discuss existing conditions and identify issues South County Public Outreach Plan Page 3 rev.10-13-11 Month(s) Action Purpose March Stakeholder interviews Obtain input from a variety of community members in brief 10 minute telephone interviews April Business focus group Obtain input from members of the business community in a one hour focus group Phase 3: Analysis and Draft Plan (May 2012 – August 2012) On-going PC involvement To ensure PC involvement – exact role to be determined by the PC On-going Update the website Ensure updated information is available On-going Attend community meetings and events as requested Communication with the community on this project On-going Press release and draft article Inform the public of the project progress May Community meetings (1 in La Pine, 1 in Three Rivers/Sunriver) Review issues/discuss policy options June Technical group meeting Discuss policy options with governmental/quasi-governmental agencies June Organization group meeting Discuss policy options with organization representatives July Compile survey data To assess final results of web survey July to August Community meetings (1 in La Pine, 1 in Three Rivers/Sunriver) Evaluate and refine goals and policies Phase 4: Planning Commission Work Sessions (September – October 2012) On-going Update the website Ensure updated information is available On-going Attend community meetings and events as requested Communication with the community on this project On-going Press release and draft article Inform the public of the project progress September to October Planning Commission meetings Review draft Plan with the public Phase 5: Legislative Amendments (November 2012 – June 2013) On-going Update the website Ensure updated information is available On-going Attend community meetings and events as requested Communication with the community on this project On-going Press release and draft article Inform the public of the project results and upcoming public hearings TBD Planning Commission hearings Provide a formal process for commenting on the draft Plan TBD Board hearings Provide a formal process for commenting on the draft Plan South County Public Outreach Plan Page 4 rev.10-13-11