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Home My WebLink About2011-09-08 - Planning Commission MinutesCommunity Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MINUTES DESCHUTES COUNTY PLANNING COMMISSION DESCHUTES SERVICES CENTER 1300 NW WALL STREET, BEND, OREGON, 97701 SEPTEMBER 8, 2011 — 5:30 P.M. I. CALL TO ORDER Meeting was called to order at 5:30 p.m. by Vice Chair Chris Brown. Members present were Ed Criss, Bill Rainey, Richard Klyce and James Powell. Absent: Chair Merle Irvine and Todd Turner. Staff present were Tom Anderson, CDD Director; Nick Lelack, Planning Director; Peter Gutowsky, Principal Planner; Terri Payne, Senior Planner; and Sher Buckner, Administrative Secretary. Minutes of March 10, April 14 and May 12, 2011 were approved. II. PUBLIC COMMENTS None. III. WORK SESSION: South County Community Plan Work Program Update (draft overview, approach, background, key issues, public outreach, timeline) — Terri Payne, Senior Planner. Terri discussed the upcoming meeting in La Pine, the reasons for this Plan and some potential initial questions to maximize community involvement. Vice Chair Brown asked if we could deal with all of the questions at the same time, and if Terri would speak about the kickoff meeting. Terri said we would discuss the purpose of the Plan, what people are looking for, their expectations, how we can manage the process, potential community boundaries, the Planning Commission's roles and responsibilities, and a project timeline. Vice Chair Brown asked if the Board had given us any direction and Terri said they had not. Commissioner Criss thought that the community probably expected something by next summer so we have plenty of time for public input. Vice Chair Brown felt that having more maps would be beneficial for the meeting in La Pine. Terri asked the Commissioners what they thought about a defined area, since "South County" doesn't refer to specific boundaries. Commissioner Rainey asked if there Quality Services Performed with Pride were other items in the scope of work that were not on the list Terri presented. Terri said she thought the list included everything. Nick felt we should include a discussion about applying for a grant from the State that was very general at this point. This might provide additional resources. Terri said they had requested our scope of work and we told them we did not have one yet. Commissioner Klyce thought that the Terrebonne community meetings were handled well and could be an example for the La Pine meetings. Anyone who would like to speak should be allowed to do so. Commissioner Powell mentioned two questions that had come up, one of which was the boundary, and asked whether we are targeting Sunriver and Caldera Springs too. Terri said this has not been decided yet. Some people consider Three Rivers separate and we are totally open at this point. Commissioner Powell wondered if there any timelines for outstanding processes — the LWI has been accomplished, but is the DEQ work on water quality still pending? Nick said that the important outcome from the upcoming September 22 meeting will be that we take it to the Board, and we may need additional resources. This could go another fiscal year and be incorporated into another work plan. The resources will need to be provided to complete the project. We want to hear from the community as to their expectations so we can inform the Board. Terri and Commissioner Powell discussed coordinating with the DEQ. Peter Gutowsky said that the recently adopted Comp Plan Update spoke to the groundwater coordination and directed DEQ to lead that effort. There are already policies for the Sunriver area and the City of La Pine, and these areas of influence could be included as part of a boundary with their roles spelled out, as well as Caldera Springs, for example. Commissioner Criss felt that people in South County should be informed as to what legally constitutes a community. This will have to be approved by DLCD. The public needs to understand State law for defining a community. Terri said you cannot just form a new community under State law — an urban unincorporated community, for example. There are regulations that have to be followed from the top, the State, the Comp Plan, etc., which define what we can and cannot do. Peter Gutowsky spoke about opportunities for creativity that do not go against the State land use plan, and said that we want to honor and empower the community. The Commissioners and Terri discussed the scope of work, which will probably be defined with input from the community, and indicated we should have an open mike. Commissioner Klyce felt we should start with a small primer on how the land use process works, since many people do not understand it. Commissioner Powell thought we should also ask the public what they feel is unique about their community — we need to look for bullet points, not solutions, at this first meeting. Commissioner Rainey mentioned breaking into smaller groups after the initial overview. Perhaps one Planning Commissioner could be at each table, and then we all could get back together later to discuss ideas. Vice Chair Brown felt this would not work in La Pine, at least for the first meeting, and people would want to get up in front of everyone and speak their minds. The Commissioners thought that perhaps farther down the road, the breakout groups might be a better idea. Terri and the Commissioners discussed having a small informative session at the beginning and then staff listening and taking notes for the remainder of the meeting. The Commissioners discussed their roles in the process in general. Peter asked the Commissioners about the type of mapping information they would like staff to provide at the next meeting. Commissioner Criss thought we should have maps showing major areas of interest such as wetlands, the map of "hot spots," showing 2 demonstrated nitrate problems, high groundwater lots, wildlife areas, etc. The maps should be up at least by 5:00 so that people can look at them before the meeting. Nick spoke about having one map on transportation, one on zoning, one on wetlands, etc., keeping them simple as too much information can be confusing. Nick also asked if we should use another term besides "South County Community Plan," and let the community decide if they would like it called the "South County Plan," or another name. IV. PLANNING COMMISSION & STAFF COMMENTS Nick spoke about a joint meeting with the Board to discuss event venues. The Commissioners said they would be available to meet with the Board during a Wednesday afternoon work session rather than wait until the October 13 Planning Commission meeting. Commissioner Criss asked Tom Anderson about the status of obtaining property information online and whether I.T. was going to revise the DIAL system. Tom said there is a flag on the front page. Tom and Commissioner Klyce discussed information available on DIAL and CD Map. Commissioner Klyce recommended not having anything except zoning information on DIAL. Commissioner Powell said he uses the site all the time and the information is all there and all usable. Tom said that I.T. has a long -stated goal of creating a system which can pull all the various pieces of data together in one spot. He has learned that they are moving forward with this. DIAL is an old program and will be completely replaced with a single portal so a realtor, buyer, whoever, can get Assessor's information, mapping information, surveys, CDD records and permits, etc., all in one spot. Someone would query a property and then choose the type of information to be displayed. V. ADJOURN There being no further business, the meeting was adjourned. Resp submitte , Sher Buck er Administrative Secretary NEXT MEETING — September 22, 2011, at 5:30 p.m. at Midstate Electric Cooperative, 16755 Finley Butte Road, La Pine, Oregon, 97739