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HomeMy WebLinkAboutDeschutes County 9-1-1 County Service District 2016 Financial Statements... Financial Statements As of and For the Year Ended June 30, 2016 Deschutes County 9-1-1 County Service District Deschutes County 9-1-1 County Service District Table of Contents June 30, 2016 Independent Auditor’s Report .................................................................................................................................... 1  Management’s Discussion and Analysis .................................................................................................................... 4  Financial Statements  Statement of Net Position ...................................................................................................................................... 9  Statement of Activities ......................................................................................................................................... 10  Balance Sheet – General Fund ............................................................................................................................. 11  Statement of Revenues, Expenditures and Changes in Fund Balances – General Fund ...................................... 12  Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of the General Fund to the Statement of Activities ........................................................................................................ 13  Notes to Financial Statements .............................................................................................................................. 14  Required Supplementary Information  Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – General Fund ..................................................................................................................................................................... 31  Schedule of Proportionate Share of the Net Pension Liability ............................................................................ 32  Schedule of Employer Contributions ................................................................................................................... 33  Notes to Required Supplementary Information ................................................................................................... 34  Other Supplementary Information  Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget to Actual- Reserve Sub- Fund of General Fund .......................................................................................................................................... 35  Combining Balance Sheet – General Fund and Reserve Sub-Fund ..................................................................... 36  Combining Statement of Revenues, Expenditures and Changes in Fund Balances – General Fund and Reserve Sub-Fund ................................................................................................................................................ 37  Schedule of Property Tax Transactions ............................................................................................................... 38  Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ....... 39  Audit Comments and Disclosures Required by State Regulations ...................................................................... 41  Independent Auditor’s Report Required by Oregon State Regulations ................................................................... 42  www.eidebailly.com 877 W. Main St., Ste. 800 | Boise, ID 83702-5858 | T 208.344.7150 | F 208.344.7435 | EOE 1 Independent Auditor’s Report The Deschutes County Commissioners Deschutes County 9-1-1 County Service District Bend, Oregon Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities and the general fund of Deschutes County 9-1-1 County Service District (the District), a component unit of the Deschutes County, as of and for the year ended June 30, 2016, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. 2 Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and the general fund of the District, as of June 30, 2016, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of a Matter As discussed in Note 1, the financial statements of the District are intended to present the financial position and changes in financial position attributable to the District. They do not purport to, and do not present fairly the financial positon of Deschutes County, Oregon as of June 30, 2016, and the changes in its financial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. Our opinion has not been modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, the schedule of revenues, expenditures and changes in fund balance – budget and actual – general fund (budgetary schedule), schedule of proportionate share of the net pension liability, and the schedule of employer contributions be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to management’s discussion and analysis, the schedule of revenues, expenditures and changes in fund balance – budget and actual – general fund, schedule of proportionate share of the net pension liability, and the schedule of employer contributions in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on management’s discussion and analysis, the schedule of revenues, expenditures and changes in fund balance – budget and actual – general fund, schedule of proportionate share of the net pension liability, or the schedule of employer contributions because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the District's basic financial statements. The budgetary schedule described above is the responsibility of management and was derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. The budgetary schedule has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the budgetary schedule is fairly stated, in all material respects, in relation to the basic financial statements as a whole. 3 Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the District’s financial statements. The schedule of revenues, expenditures and changes in fund balance – budget and actual – (reserve sub-fund of general fund), combining balance sheet – general fund and reserve sub-fund, and combining statement of revenues, expenditures and changes in fund balances - general fund and reserve sub-fund, and the schedule of property tax transactions (supplementary information) are presented for purposes of additional analysis and are not a required part of the financial statements. The supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 1, 2016 on our consideration of the District’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District’s internal control over financial reporting and compliance. Report on Other Legal and Regulatory Requirements In accordance with the Minimum Standards of Audits of Oregon Municipal Corporations, we have issued our report dated November 1, 2016 on our consideration of the District’s compliance with certain provisions of laws and regulations, including the provisions of Oregon Revised Statutes as specified in Oregon Administrative Rules. The purpose of that report is to describe the scope of our testing of compliance and the results of that testing and not to provide an opinion on compliance. For Eide Bailly LLP Boise, Idaho November 1, 2016 4 Deschutes County 9-1-1 County Service District Management’s Discussion and Analysis June 30, 2016 As management of Deschutes County 9-1-1 County Service District (the District), we offer readers of the District's financial statements this narrative overview and analysis of the financial activities of the District for the fiscal year ended June 30, 2016. Financial Highlights  The assets and deferred outflows of resources of Deschutes County 9-1-1 County Service District exceeded its liabilities and deferred inflows of resources at June 30, 2016, by $14,683,000. Of this amount, $12,345,000 is unrestricted.  Total net position decreased by $699,000.  As of June 30, 2016, Deschutes County 9-1-1 County Service District's governmental funds reported combined ending fund balances of $15,189,000.  As of June 30, 2016, the unassigned fund balance in the General Fund was $10,605,000 or 111%, of total General Fund Fiscal Year 2016 revenues. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to Deschutes County 9-1-1 County Service District's basic financial statements. These basic financial statements comprise three components: 1) government- wide financial statements; 2) fund financial statements; and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of Deschutes County 9-1-1 County Service District's finances, in a manner similar to a private-sector business. The Statement of Net Position presents information on all of the District's assets and deferred outflows of resources and liabilities and deferred inflows of resources with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of Deschutes County 9-1-1 County Service District is improving or deteriorating. The Statement of Activities presents information showing how the District's net position changed during the fiscal year ended June 30, 2016. Changes in net position are reported when the underlying event giving rise to the change occurs, regardless of the timing of the related cash, or other financial assets, flows. Thus, revenues and expenses are reported in this statement for some items, for example, property taxes and accrued vacation that will result in cash flows in future fiscal periods. Each of these government-wide financial statements, Statement of Net Position and Statement of Activities, show the functions of the District that are supported primarily by taxes and intergovernmental revenues (governmental activities). The governmental activity of the District is public protection. The government-wide financial statements can be found on pages 9-10 of this report. 5 Deschutes County 9-1-1 County Service District Management’s Discussion and Analysis June 30, 2016 Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District, like other state and local government entities, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. Each of the funds of the District is classified as governmental funds. Governmental funds Governmental funds are used to account for essentially the same functions as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government's near-term financing decisions. A reconciliation from the Governmental Fund Balance Sheet to the Government-wide Statement of Net Position and a reconciliation from the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances to the Government- wide Statement of Activities have been included in this report. The District reported activity in one governmental fund during the Fiscal Year ended June 30, 2016. Information on the General Fund and Sub-Fund are shown in the Combining funds Balance Sheet and in the Combining Schedule of Revenues, Expenditures and Changes in Fund Balances that are presented as Other Supplementary Information. The District adopts an annual budget for its General and Sub-Fund. A budgetary comparison statement has been provided for each of these funds to demonstrate compliance with the annual budget. The General Fund Financial Statements can be found on pages 11-13 of this report. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 14- 30 of this report. Government-wide Financial Analysis Net position, at a specific point in time, serves as a useful indicator of an entity's financial position. In the case of Deschutes County 9-1-1 County Service District, assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $14,683,000 at June 30, 2016. About 16% of the District's net position represents its investment in capital assets. The District uses these capital assets to provide services to citizens and are therefore not available for future spending. The remaining 84%, $12,345,000, of Deschutes County 9-1-1 County Service District's net positon may be used to meet the Deschutes County’s (the County) on-going obligations to citizens and creditors. 6 Deschutes County 9-1-1 County Service District Management’s Discussion and Analysis June 30, 2016 The District's net position decreased by $699,000 during the year ended June 30, 2016. A comparison of the summarized government-wide statements to the prior year is as follows: June 30, 2016 June 30, 2015 Change Assets Current and other assets 16,250,133$ 16,578,288$ (328,155)$ Capital assets 2,338,041 1,048,994 1,289,047 Total assets 18,588,174 17,627,282 960,892 Deferred Outflows of Resources 389,755 225,456 164,299 Liabilities Current liabilities 369,448 426,610 (57,162) Noncurrent liabilities 3,450,279 862,350 2,587,929 Total liabilities 3,819,727 1,288,960 2,530,767 Deferred Inflows of Resources 475,620 1,182,155 (706,535) Net Position Net investment in capital assets 2,338,041 1,048,994 1,289,047 Unrestricted 12,344,541 14,332,629 (1,988,088) Total net position 14,682,582$ 15,381,623$ (699,041)$ Statements of Net Position 7 Deschutes County 9-1-1 County Service District Management’s Discussion and Analysis June 30, 2016 Year Ended Year Ended June 30, 2016 June 30, 2015 Change Program revenues Charges for services 875,173$ 374,524$ 500,649$ General revenues Property taxes 7,217,977 6,819,144 398,833 Investment earnings 173,641 118,611 55,030 Intergovernmental revenues 1,277,814 887,792 390,022 Total revenues 9,544,605 8,200,071 1,344,534 Expenses Public safety 10,243,646 6,877,716 3,365,930 Change in Net Position (699,041) 1,322,355 (2,021,396) Net Position, Beginning of Year 15,381,623 14,059,268 1,322,355 Net Position, End of Year 14,682,582$ 15,381,623$ (699,041)$ Statements of Activities Governmental Activities Governmental activities, the only type of activity of Deschutes County 9-1-1 County Service District, decreased net position by $699,000 during the Fiscal Year ended June 30, 2016. The District's voters approved a five-year local option levy effective July 1, 2013, resulting in property taxes available to fund future operation. Financial Analysis of the District's Funds Deschutes County 9-1-1 County Service District uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. General Fund The focus of Deschutes County 9-1-1 County Service District's governmental funds are to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing Deschutes County 9-1-1 County Service District's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending as of the end of the fiscal year. As of June 30, 2016, $15,189,000 is the reported combined ending fund balance for Deschutes County 9-1-1 County Service District's governmental funds, a decrease of $61,000 from June 30, 2015. This decrease is due primarily to capital outlay expenditures for upgrade to the District’s communication systems. As of June 30, 2016, the fund balance of Deschutes County 9-1-1 County Service District's General Fund is $15,189,000 of which $10,605,000 is unassigned. One measure of the General Fund’s liquidity is the relationship of the total fund balance to the Fund's total expenditures. The unassigned fund balance as of June 30, 2016, for the General Fund is 111% of total General Fund fiscal year 2016 revenues. The remainder of the governmental fund balance, composed of the assigned fund balance, is $4,584,000, and is intended to be used for future capital asset replacement. 8 Deschutes County 9-1-1 County Service District Management’s Discussion and Analysis June 30, 2016 The Fund Balance of the District's General Fund increased by $5,586,000 during the Fiscal Year ended June 30, 2016, primarily due to the transfer of resources from the Reserve Sub-Fund to the General Fund. General Fund Budgetary Highlights General Fund actual revenues exceeded estimated revenues by $45,000. Property taxes were $187,000 in excess of budget, due to higher than anticipated growth in assessed value. State grants were budgeted to provide the resources for certain capital outlay expenditures. Because such expenditures were delayed, the grants were not received in Fiscal Year 2016. Capital Asset and Debt Administration Capital Assets Deschutes County 9-1-1 County Service District's investment in capital assets for its governmental activities as of June 30, 2016, is $2,338,000, net of accumulated depreciation. This investment in capital assets includes equipment, vehicles, intangibles and construction in progress on an upgrade to its facility. Additional information on Deschutes County 9-1-1 County Service District's depreciable capital assets is included in Note 3. Long-term Debt Deschutes County 9-1-1 County Service District has no long-term debt; therefore, the District has not been separately rated by any of the bond rating agencies. Key Economic Factors and Budgets Information for the Future  The five-year serial levy, $.20 per $1,000 of assessed valuation, was approved by the voters in May 2013. The tax revenues generated by this levy will allow the District's personnel to continue to provide timely responses to emergency calls and to maintain and upgrade communication systems.  In May 2016, the voters approved authorization to form a new district upon withdrawal of territory from the existing District. The District will continue, as presently configured through June 30, 2017. Upon the withdrawal and formation, the assets and liabilities of the District will transfer to the new district.  The District's Assessed Valuation of Taxable Property increased from fiscal year 2016 to fiscal year 2017 by 5.0% to approximately $22.0 billion.  The District’s new permanent rate is 42.5 cents per $1,000 of assessed value and will replace the current levies. Request for Information This financial report is designed to provide a general overview to those parties interested in Deschutes County 9- 1-1 County Service District's finances. Questions concerning any of the information provided in this report or requests for additional information should be addressed to Deschutes County Finance Department, 1300 NW Wall Street, Suite 200, Bend, Oregon 97703. See Notes to Financial Statements 9 Deschutes County 9-1-1 County Service District Statement of Net Position June 30, 2016 Primary Government Governmental ActivitiesAssets Current Asset Cash and investments 15,161,495$ Property taxes receivable 180,679 Accounts receivable 380,155 Prepaid PERS expense 527,804 Total current assets 16,250,133 Capital Assets Construction in process 1,698,650 Leasehold improvements 254,783 Equipment and vehicles 2,449,961 Intangible assets 1,756,490 Accumulated depreciation (3,821,843) Total capital assets 2,338,041 Total assets 18,588,174 Deferred Outflows of Resources Differences between expected/actual experience 93,647 Changes in proportionate share 24,439 Contributions subsequent to measurement date 271,669 Total deferred outflows of resources 389,755 Liabilities Accounts payable 369,448 Noncurrent liabilities - due within one year Accrued compensation absences 474,828 Net pension liability 1,736,619Noncurrent liabilities - due in more than one year OPEB obligation 1,238,832 Total liabilities 3,819,727 Deferred Inflows of Resources Changes in proportion 111,585 Net difference (projected and annual earnings) 364,035 Total deferred inflows of resources 475,620 Net Position Net investment in capital assets 2,338,041 Unrestricted 12,344,541 Total net position 14,682,582$ See Notes to Financial Statements 10 Deschutes County 9-1-1 County Service District Statement of Activities Year Ended June 30, 2016 Primary Government Governmental Activities Expenses Public safety 10,243,646$ Program Revenues Charges for services 875,173 Operating grants 1,277,814 Total program revenues 2,152,987 Net program expenses 8,090,659 General Revenues Property taxes levied for general purposes 7,217,977Interest on investments 173,641 Total general revenues 7,391,618 Change in Net Position (699,041) Net Position, Beginning of Year 15,381,623 Net Position, End of Year 14,682,582$ See Notes to Financial Statements 11 Deschutes County 9-1-1 County Service District Balance Sheet – General Fund June 30, 2016 Assets Cash and investments 15,161,495$ Property taxes receivable 180,679 Accounts receivable 380,155 Total assets 15,722,329$ Liabilities Accounts payable 369,448$ Deferred Inflows of Resources Unavailable revenue - property taxes 164,328 Fund Balance Assigned for future expenditures 4,583,808 Unassigned 10,604,745 Total fund balance 15,188,553 Total Liabilities, Deferred Inflows of Resources and Fund Balance 15,722,329$ Fund Balance 15,188,553$ Amounts reported for governmental activities in the Statement of Net Position are different because: Prepaid expenses are not financial resources and, therefore, are not reported in the fund.527,804 Net pension liability is not an available resource and, therefore is not reported in the funds.(1,736,619) Capital assets used in governmental activities are not financial resources and, therefore, are not reported on the Balance Sheet. 2,338,041 Contributions to the pension plan subsequent to measurement date. 271,669 Some of the District's taxes will be collected after year-end, but are not currently available resources and, therefore, are deferred in the General Fund. 164,328 Compensated absences are reported as expenditures in the period paid and, therefore, are not reported as obligations on the Balance Sheet. (474,828) Other post-employment benefits are not due and payable in the current period and, therefore, are reported on the Balance Sheet. (1,238,832) Net difference between projected and actual earnings on investments. (364,035) Differences between employer contributions and proportionate share of contributions. (111,585) Differences between expected/actual experience. 93,647 Changes in proportionate share 24,439 Net Position of Governmental Activities 14,682,582$ See Notes to Financial Statements 12 Deschutes County 9-1-1 County Service District Statement of Revenues, Expenditures and Changes in Fund Balances – General Fund Year Ended June 30, 2016 RevenuesProperty taxes 7,227,495$ Interest 173,641 Charges for services 875,173 Intergovernmental revenue 1,277,814 Total revenues 9,554,123 Expenditures Public safety 7,794,323 Capital outlay 1,821,229 Total expenditures 9,615,552 Net Change in Fund Balance (61,429) Fund Balance, Beginning of Year 15,249,982 Fund Balance, End of Year 15,188,553$ See Notes to Financial Statements 13 Deschutes County 9-1-1 County Service District Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of the General Fund to the Statement of Activities Year Ended June 30, 2016 Net Change in Fund Balance - Total Governmental Fund (61,429)$ Amounts reported for governmental activities in the Statement of Activities are different because: Some expenses reported in the Statement of Activities (e.g. the change in prepaid expenses, accrued compensated absences and OPEB obligation) do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental fund. (454,767) Accounting for the District's defined benefit cost-sharing pension plan. Contributions to pension plan made subsequent to measurement date 271,669 Pension expense (1,734,043) Governmental funds report capital outlay as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciated expense. Capital outlay 1,821,229 Depreciation (532,182) Property tax revenue is recognized under the modified accrual basis of accounting only to the extent it has been collected within sixty days of year-end. On the accrual basis Statement of Activities, such revenue is recognized regardless of when collected. (9,518) Total of reconciling items (637,612) Changes in Net Position of Governmental Activities (699,041)$ 14 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Note 1 - Organization and Summary of Significant Accounting Policies The District The Deschutes County 9-1-1 Service District (the District) was established under ORS 401.720 on April 13, 1988, for the purpose of providing emergency communication (9-1-1) services for Deschutes County (the County). The County Board of Commissioners is the governing body of the District. Government-wide and Fund Financial Statements The government-wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all of the activities of the government. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The District has no business-type activities or fiduciary funds. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services or privileges provided by a given function or segment; and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Measurement Focus, Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. It is the District's policy to first apply restricted resources when an expense is incurred for purposes for which both restricted and unrestricted net assets are available. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the District considers revenues to be available if they are collected within sixty days of the end of the current fiscal period. Revenues received after this period, are considered unavailable. Expenditures are recorded when a liability is incurred, as under accrual accounting. However, expenditures related to compensated absences and other post-employment benefits are recorded only when payment is due. Property taxes and intergovernmental revenue associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the District. As a general rule, the effect of any interfund activity has been eliminated from the government-wide financial statements. 15 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 The District reports the following governmental funds: General Fund - The General Fund is utilized to account for the transactions of the District. Property taxes and law enforcement contracts are its principal sources of revenue. Expenditures are for the operation and administration of the District. Reserve (a Sub-Fund of the General Fund) - The Reserve Sub-Fund is used to accumulate resources for acquisition of capital assets. Transfers from the General Fund and interest are its principal sources of revenue. Expenditures are for capital outlay of the District. Budget Policy The District meets the requirements of state law by preparing a budget for each of its funds. The budget is prepared on the modified accrual basis of accounting. The resolution authorizing appropriations for each fund sets the level by which expenditures cannot legally exceed appropriations. Total personnel services, materials and services, debt service, capital outlay and other expenditures are the levels of control established by resolution. The detailed budget document provides specific detailed information for the above-mentioned expenditure categories. Unexpected additional resources may be added to the budget through the use of a supplemental budget and appropriations resolution. Original and supplemental budgets may be modified by the use of appropriation transfers between the levels of control. Appropriations lapse as of year-end. Reporting Entity The District's financial statements include the accounts of all District operations. The criteria for including organizations as component units with the District's reporting entity, as set forth in GASB 61, The Financial Reporting Entity: Omnibus, include whether:  The organization is legally separate (can sue and be sued in its own name).  The District holds the corporate powers of the organization.  The District appoints a voting majority of the organization's board.  The District is able to impose its will on the organization.  The organization has the potential to impose a financial benefit/burden on the District.  There is fiscal dependency by the organization on the District. There were no specific agencies which required consideration under criterion in the current fiscal year for inclusion in the District's reporting entity. Under the above criterion, the District is includable as a component unit of the financial statements of Deschutes County, since the District's governing board is comprised of the Deschutes County Commissioners. The District also has a seven-member executive board that oversees operations. 16 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Cash and Investments Cash and investments are comprised of funds held by the Deschutes County Treasurer, in the County's cash and investment pool. The District’s cash and investments participate in this pool rather than specific, identifiable securities. The District’s share of County pooled cash and investments can be drawn upon demand, and therefore, the entire amount on deposit with the County is considered cash and cash equivalents. Interest earned on pooled investments is allocated monthly based on the average daily balance of the District in relation to total investments in the pool. It is not practical to determine the investment risk, collateral, or insurance coverage for the District’s share of these pooled investments. This pool generally includes demand deposits, investments in the Oregon State Treasurer's Local Government Investment Pool (LGIP), obligations of the United States Treasury and United States Government agencies and instrumentalities, certain high-grade commercial paper and corporate bonds. This policy is in accordance with ORS 294.035 which specifies the types of investments authorized for municipal corporations. State statutes authorize the County to invest in obligations of the U.S. Treasury, commercial paper, corporate bonds, municipal bonds, banker’s acceptances, repurchase agreements, and the State Treasurer’s Local Government Investment Pool (LGIP). Investments for the County, as well as for its component units, are reported at fair value. The LGIP operates in accordance with appropriate state laws and regulations. Information about the pooled cash and investments is included in the County’s annual financial report and may be obtained by contacting the Deschutes County Finance Department, 1300 NW Wall Street, Suite 200, Bend, Oregon, 97703. Accounts Receivable The District considers all receivables as fully collectible; therefore, no allowance for uncollectible accounts has been established. Capital Assets Capital assets, which include building improvements, equipment, vehicles, software and construction in progress are reported in the government-wide financial statements. In the governmental fund statements, capital assets are charged to expenditures as purchased. Capital assets are recorded at historical cost. Per GASB 72, donated assets are recorded at acquisition value as of the date of the donation. Capital assets are defined by the District as assets with an initial cost of $5,000 or more and an estimated useful life greater than one year. Additions or improvements and other capital outlays that significantly extend the useful life of an asset, or that significantly increase the capacity of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Major outlays for capital assets and improvements are capitalized as projects are constructed. Depreciation on exhaustible assets is recorded as an allocated expense in the Statement of Activities with accumulated depreciation reflected in the Statement of Net Position and is calculated on the straight-line basis over the following estimated useful lives: Years 10 - 15 years 5 years Asset Building improvements Equipment, vehicles and intangibles 17 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Deferred Outflows / Inflows of Resources In addition to assets, the government-wide statement of net position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. The District’s deferred outflows of resources relate to the District’s defined retirement plan. In addition to liabilities, the government-wide statement of net position and/or the governmental funds balance sheets will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. Deferred inflows of resources, as a result of the accounting for the District’s defined benefit retirement plans, are reported on the government-wide statement of net position. Deferred inflows of resources are reported on the governmental funds balance sheets as a result of reporting using the modified accrual method. The government funds report unavailable revenues from three sources: property taxes, special assessments and contracts of sale. These amounts are deferred and recognized as an inflow of resources in the period the amounts become available. Compensated Absences Accumulated vested vacation pay is accrued as it is earned. Accrued vacation payable is recorded at actual accrued hours times current pay rates plus related fringe benefits. The amount represents a reconciling item between the fund-level and government-wide presentations. Sick pay, which does not vest, is recognized when leave is taken. Pension Plans For purposes of measuring the net pension liability (asset) and pension expense, information about the fiduciary net position of the Oregon Public Employee Retirement System cost-sharing multiple employer defined benefit pension plan (benefit plan) and additions to/deductions from the benefit plan’s fiduciary net position have been determined on the same basis as they are reported by the benefit plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. Net Other Post-Employment Benefits Obligation (Net OPEB obligation) The net OPEB obligation is recognized as a long-term liability in the proprietary statement of net position and in the government-wide statement of net position. The liability reflects the present value of expected future payments. Property Taxes/Unavailable Revenue Property taxes are assessed on a July 1 - June 30 fiscal year basis. The taxes are levied as of July 1 based on assessed values as of January 1. Property tax payments are due in three equal installments, on November 15, February 15 and May 15. A discount of 3% is available if taxes are paid in full by November 15 and a discount of 2% on the unpaid balance is available if taxes are paid in full by February 15. Property taxes attach as an enforceable lien July 1 and are considered delinquent if not paid by the following May 15. The Deschutes County Treasurer is the tax collection agent for the District. The District's 2016 fiscal year tax levy was $7,453,248. 18 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Tax revenue is considered available for expenditure upon receipt by the County, which serves as the intermediary collecting agency. Uncollected property taxes are shown on the government funds balance sheet as receivables. Collections within sixty days subsequent to year-end have been accrued and the remaining taxes receivable are recorded as deferred revenue on the modified accrual basis of accounting since they are not deemed available to finance operations of the current period. Fund Balance Reporting The Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions (GASB 54), defines the different types of fund balances that a governmental entity must use for financial reporting purposes. GASB 54 requires the fund balance amounts to be properly reported within one of the fund balance categories listed below: 1. Nonspendable such as fund balance associated with inventories, prepaids, long-term loans and notes receivable, and property held for resale (unless the proceeds are restricted, committed or assigned). 2. Restricted fund balance category includes amounts that can be spent only for specific purposes stipulated by constitution, external resource providers or through enabling legislation. 3. Committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the District's governing board (the District’s highest level of decision- making authority). Once adopted, the limitation imposed by the ordinance remains in place until a similar action is taken (the adoption of another ordinance) to remove or revise the limitation. 4. Assigned fund balance classification is intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed. Assignments are made by the District Administrator based on the District Governing Board’s direction. 5. Unassigned fund balance is the residual classification for the District’s general fund and includes all spendable amounts not contained in the other classifications. The District reduces restricted amounts first when expenditures are incurred for purposes for which both restricted and unrestricted (committed, assigned or unassigned) amounts are available. The District reduces committed amounts first, followed by assigned amounts and then unassigned amounts when expenditures are incurred for the purpose for which amounts in any of those unrestricted fund balance classifications could be used. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that effect certain reported amounts and disclosures. Accordingly, actual results could differ from these estimates. 19 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Note 2 - Cash and Investments As of June 30, 2016, the District had a deposit of $15,161,495 with the Deschutes County Treasurer. All of the District's deposits were adequately insured or collateralized by securities held by the pledging financial institution in the financial institution’s name during the year. Note 3 - Capital Assets Capital asset activity for the fiscal year ended June 30, 2016, is as follows: Balance Balance June 30, 2015 Additions Dispositions Transfers June 30, 2016 Construction in progress -$ 1,698,650$ -$ -$ 1,698,650$ Leasehold improvements 254,783 - - - 254,783 Software 1,732,830 23,660 - - 1,756,490 Equipment and vehicles 2,351,042 98,919 - - 2,449,961 Total 4,338,655 1,821,229 - - 6,159,884 Less accumulated depreciation Leasehold improvements (9,099) (18,199) - - (27,298) Software (1,279,208) (254,391) - - (1,533,599) Equipment (2,001,354) (259,592) - - (2,260,946) Total accumulated depreciation (3,289,661) (532,182) - - (3,821,843) 1,048,994$ 1,289,047$ -$ -$ 2,338,041$ 20 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Note 4 - Participation in Public Employees Retirement System Plan descriptions: Employees of the District are provided with pensions through the Oregon Public Employees Retirement System, (OPERS), which is a cost-sharing multiple-employer defined benefit plan. All the benefits of OPERS are established by the Oregon legislature pursuant to Oregon Revised Statute (ORS) Chapters 238 and 238A. The ORS Chapter 238 Defined Benefit Pension Plan, known as Tier 1/Tier 2 is closed to new members hired on or after August 29, 2003. A second program, the Chapter 238A-OPERS Pension Program (OPSRP-DB), is described in the second portion of this note. Membership in the programs is delineated based on date of hire. OPERS issues a publicly available financial report which can be obtained at http://www.oregon.gov/pers/Pages/section/financial_reports/financials.aspx. Benefits Provided Under the Programs Chapter 238-Tier One and Tier Two Chapter 238A-OPERS Pension Program (OPSRP-DB) Pension Benefits The OPERS retirement allowance is payable monthly for life. The allowance may be selected from 13 retirement benefit options. These options include survivorship benefits and lump-sum refunds. The basic benefit is based on years of service and final average salary. A percentage (2.0 percent for police and fire employees, 1.67 percent for general service employees) is multiplied by the number of years of service and the final average salary. Benefits may also be calculated under a formula plus an annuity (for members who were contributing before August 21, 1981,) or a money match computation if a greater benefit results. The ORS 238A Defined Benefit Pension Program provides benefits to members hired on or after August 29, 2003. This portion of the OPSRP provides a life pension funded by employer contributions. Benefits are calculated with the following formula for members who attain normal retirement age: Police and fire: 1.8 percent is multiplied by the number of years of service and the final average salary. Normal retirement age for police and fire members is age 60 or age 53 with 25 years of retirement credit. To be classified as a police or fire member, the individual must have been employed continuously as a police or fire member for at least five years immediately preceding retirement. General service: 1.5 percent is multiplied by the number of years of service and the final average salary. Normal retirement age for general service members is 65, or age 58 with 30 years of retirement credit. A member of the pension program becomes vested on the earliest of the following dates: the date the member completes 600 hours of service in each of five calendar years, the date the member reaches normal retirement age, and, if the pension program is terminated, the date on which termination becomes effective. 21 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Contributions OPERS funding policy provides for monthly employer contributions at actuarially determined rates. These contributions, expressed as a percentage of covered payroll, are intended to accumulated sufficient assets to pay benefits when due. This funding policy applies to the OPERS Defined Benefit Plan and the Other Postemployment Benefit Plans. Ultimate authority for setting and changing the laws governing contributions rests with the Oregon legislature. Employer contribution rates during the period were based on the December 31, 2013 actuarial valuation, which became effective July 1, 2013. The state of Oregon and certain schools, community colleges, and political subdivisions have made unfunded actuarial liability payments, and their rates have been reduced. Employer contributions for the year ended June 30, 2016, were $271,669, excluding amounts to fund employer specific liabilities. The rates, presented as a percentage of covered payroll, for the District in effect for the fiscal year ended June 30, 2016, were: General Service Police and Fire Chapter 238 - Tier One and Tier Two Chapter 238A - OPERS Pension Program (OPSRP - DB) 12.71% 16.58% 7.33% 11.44% Disability Benefits A member with 10 or more years of creditable service who becomes disabled from other than duty-connected causes may receive a non-duty disability benefit. A disability resulting from a job-incurred injury or illness qualifies a member (including OPERS judge members) for disability benefits regardless of the length of OPERS-covered service. Upon qualifying for either a non-duty or duty disability, service time is computed to age 58 (55 for police and fire members) when determining the monthly benefit. A member who has accrued 10 or more years of retirement credits before the member becomes disabled or a member who becomes disabled due to job-related injury shall receive a disability benefit of 45 percent of the member’s salary determined as the last full month of employment before the disability occurred. Benefit Changes after Retirement Members may choose to continue participation in a variable equities investment account after retiring and may experience annual benefit fluctuations due to changes in the market value of equity investments. No ability to change. Cost of Living Adjustments Under ORS 238.360 monthly benefits are adjusted annually through cost-of-living changes (COLA). The cap on the COLA in fiscal year 2015 was capped at 1.5 percent for all benefit recipients. As a result of the Moro Decision (Everice Moro et al v. State of Oregon et al), the cap on the COLA will be restored to 2.0 percent for fiscal years 2016 and beyond. Under ORS 238A.210 monthly benefits are adjusted annually through cost-of-living changes. The cap on the COLA in fiscal year 2015 and beyond will vary based on the amount of the annual benefit. 22 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions At June 30, 2016, the District reported a liability of $1,736,619 for its proportionate share of the net pension liability. The net pension liability was measured as of June 30, 2015, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of December 31, 2013 and rolled forward to June 30, 2015. The District’s proportion of the net pension liability was based on the District’s projected long-term contribution effort as compared to the total projected long-term contribution effort of all employers. Rates of every employer have at least two major components: 1. Normal Cost Rate: The economic value, stated as a percent of payroll, for the portion of each active member’s total projected retirement benefit that is allocated to the upcoming year of service. The rate is in effect for as long as each member continues in OPERS-covered employment. The current value of all projected future Normal Cost Rate contributions is the Present Value of Future Normal Costs (PVFNC). The PVFNC represents the portion of the projected long-term contribution effort related to future service. 2. UAL Rate: If system assets are less than the actuarial liability, an Unfunded Actuarial Liability (UAL) exists. UAL can arise in a biennium when an event such as experience differing from the assumptions used in the actuarial valuation occurs. An amortization schedule is established to eliminate the UAL that arises in a given biennium over a fixed period of time if future experience follows assumptions. The UAL Rate is the upcoming year’s fixed component of the cumulative amortization schedules, stated as a percent of payroll. The employer’s PVFNC depends on both the normal cost rates charged on the employer’s payrolls, and on the underlying demographics of the respective payrolls. For OPERS funding, employers have up to three different payrolls, each with a different normal cost rate: (1) Tier 1/Tier 2 payroll, (2) OPSRP general service payroll, and (3) OPSRP police and fire payroll. Since many governments in Oregon have sold pension obligation bonds and deposited the proceeds with OPERS (referred to as side accounts or transitional liability or surplus), adjustments are required. After each employer’s projected long-term contribution effort is calculated, that amount is reduced by the value of the employer’s side account, transitional liability/surplus, and the pre-SLGRP liability/surplus (if any). This is done as those balances increase/decrease the employer’s projected long-term contribution effort because side accounts are effectively pre-paid contributions. Looking at both rate components, the projected long-term contribution effort is the sum of the PVFNC and UAL. The PVFNC part of the contribution effort pays for the value of future service while the UAL part of the contribution effort pays for the value of past service not already funded by accumulated contributions and investment earnings. Each of the two contribution effort components are calculated at the employer-specific level. The sum of these components across all employers is the total projected long-term contribution effort. At June 30, 2016, the District’s proportion was 0.0302470 percent. The District’s proportion was 0.026320 percent as of June 30, 2015. 23 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 For the year ended June 30, 2016, the District recognized a pension expense of $1,734,043. At June 30, 2016, the District reports deferred outflows of resources and deferred inflows of resources related to pensions from the following sources. Deferred Outflow Deferred Inflow of Resources of Resources Net difference between projected and actual earnings on -$ 364,035$ investments Differences between expected and actual experience 93,647 - Changes in Proportionate share 24,439 - Changes between employer contributions and - 111,585 proportionate share of contributions Contributions subsequent to measurement date 271,669 - Total 389,755$ 475,620$ The District’s contributions made subsequent to the measurement date will be recognized in the District’s pension expense in the following year. The net amount of the District’s remaining deferred outflows of resources and deferred inflows of resources that will be recognized in the District’s pension expense in the subsequent five years in the aggregate are shown in the table below. Amounts Subsequent fiscal years Reported 2016 - 2017 (173,557)$ 2017 - 2018 (173,557) 2018 - 2019 (173,557) 2019 - 2020 160,132 2020 - 2021 3,005 Thereafter - Total (357,534)$ Actuarial Assumptions The employer contribution rates effective July 1, 2015, through June 30, 2017, were set using the entry age normal actuarial cost method. For the Tier One / Tier Two component of the OPERS Defined Benefit Plan, this method produced an employer contribution rate consisting of (1) an amount for normal cost (the estimated amount necessary to finance benefits earned by the employees during the current service year), and (2) an amount for the amortization of unfunded actuarial accrued liabilities, which are being amortized over a fixed period with new unfunded actuarial accrued liabilities being amortized over 20 years. For the OPSRP Pension Program component of the PERS Defined Benefit Plan, this method produced an employer contribution rate consisting of (a) an amount for the normal cost (the estimated amount necessary to finance benefits earned by the employees during the current service year), (b) an actuarially determined amount for funding a disability benefit component, and (c) an amount for the amortization of unfunded actuarially accrued 24 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 liabilities, which are being amortized over a fixed period with new unfunded actuarially accrued liabilities being amortized over 16 years. For comparison purposes a summary of the economic assumptions used for the December 31, 2013 actuarial valuation and those approved for the December 31, 2012 and 2013 actuarial valuations are shown below: Assumption December 31, 2013 Valuations, rolled forward to June 30, 2015 Inflation (other than healthcare) 2.75% Real wage growth Blend of 2.00% COLA and graded COLA (1.25%/0.15%) in accordance with Moro decision; blend based on service. Payroll growth 3.75% Regular investment return 7.75% Variable account investment return Same as regular investment return OPSRP administrative expenses $5.5 million/year Healthcare cost inflation rates  2013 rate  Ultimate inflation rate  Year reaching ultimate rate 8.0% 4.70% 2083 Actuarial valuations of an on-going plan involve estimates of the value of reported amounts and assumptions about the probability of events far into the future. Actuarially determined amounts are subject to continual revision as actual results are compared to past expectations and new estimates are made about the future. Experience studies are performed as of December 31st of even numbered years. The experience study used to develop assumptions and estimates for the December 2014 actuarial valuation upon which the GASB 68 reporting data is based was adopted on September 2015. Mortality assumptions are shown in the table below. Basic Table RP 2000, Generational Combined Active/Healthy Annuitant, Sex Distinct School District male No collar, set back 24 months Other General Service male (including male beneficiary) Blended 25 percent blue collar/75 percent white collar, set back 12 months Police and Fire male Blended 25 percent blue collar/75 percent white collar, set back 12 months School District female No collar, set back 24 months Other female (including female beneficiary)White collar, no setback 25 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Basic Table RP 2000, Static, Combined, Disabled, No Collar, Sex Distinct Male 65 percent of Disabled table Female 90 percent of Disabled table Disabled Retired Members Basic Table Percent of Healthy Retired Mortality Tables School District male 70% Other General Service male 85 Police and Fire male 95 School District female 60 Other female 55 Non-Annuitant Members The long-term expected rate of return on plan investments was developed based on the forward looking capital market economic model. The table below presents the assumptions related to asset allocation and expected rates of return by major asset class using the 50th percentile. The target allocation and best estimates of arithmetic real rates of return for each major class are summarized in the following table: Compound Annual Annual Target (Geometric) Arithmetic Standard Allocation Return Return Deviation Core Fixed Income 7.20% 4.50% 4.70% 6.60% Short-Term Bonds 8.00% 3.70% 3.76% 3.45% Intermediate-Term Bonds 3.00% 4.10% 4.23% 5.15% High Yield Bonds 1.80% 6.66% 7.21% 11.10% Large Cap US Equities 11.65% 7.20% 8.60% 17.90% Mid Cap US Equities 3.88% 7.30% 9.38% 22.00% Small Cap US Equities 2.27% 7.45% 10.38% 26.40% Developed Foreign Equities 14.21% 6.90% 8.73% 20.55% Emerging Market Equities 5.49% 7.40% 11.51% 31.70% Private Equity 20.00% 8.26% 11.95% 30.00% Hedge Funds/Absolute Return 5.00% 6.01% 6.46% 10.00% Real Estate (Property)13.75% 6.51% 7.27% 13.00% Real Estate (REITS)2.50% 6.76% 8.41% 19.45% Commodities 1.25% 6.07% 7.71% 19.70% Portfolio - Gross of Expenses 100.00% 7.62% 8.39% 13.01% Portfolio - Net of Expenses 100.00% 7.57% 8.34% 13.01% Asset Class 26 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Discount Rate The discount rate used to measure the total pension liability was 7.75 percent for the Defined Benefit Pension Plan. The projection of cash flows used to determine the discount rate assumed that contributions from plan members and those of the contributing employers are made at the contractually required rates, as actuarially determined. Based on those assumptions, the pension plan’s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments for the Defined Benefit Pension Plan was applied to all periods of projected benefit payments to determine the total pension liability. Sensitivity of the County’s Proportionate share of the Net Pension Liability (Asset) to Changes in the Discount Rate The following presents the County’s proportionate share of the net pension liability (asset) calculated using the discount rate of 7.75 percent, as well as what the County’s proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage point lower (6.75 percent) or 1-percentage point higher (8.75 percent) than the current rate: 1% Decrease Current 1% Increase Proportionate share of net pension liability (asset) 4,191,263$ 1,736,619$ (316,367)$ Pension Plan Fiduciary Net Position Detailed information about the pension plan’s fiduciary net position is available in the separately issued OPERS financial report that can be found at http://www.oregon.gov/pers. Note 5 - Other Post-Employment Benefits Oregon Public Employees Retirement System — Retirement Health Insurance Account (RHIA) Plan Description As a member of Oregon Public Employees Retirement System (OPERS) the District contributes to the Retirement Health Insurance Account (RHIA) for each of its eligible employees. RHIA is a cost-sharing multiple-employer defined benefit other postemployment benefit plan administered by OPERS. RHIA pays a monthly contribution (currently $60 per month) toward the cost of Medicare companion health insurance premiums of eligible retirees. Oregon Revised Statute (ORS) 238.420 established this trust fund. Authority to establish and amend the benefit provisions of RHIA reside with the Oregon Legislature. The Plan is closed to new entrants after January 1, 2004. OPERS issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to Oregon Public Employees Retirement System, PO Box 23700, Tigard, OR 97281-3700. 27 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Funding Policy Because RHIA was created by enabling legislation (ORS 238.420), contribution requirements of the plan members and the participating employers were established and may be amended only by the Oregon Legislature. ORS requires that an amount equal to $60 or the total monthly cost of Medicare companion health insurance premiums coverage, whichever is less, shall be paid from the Retirement Health Insurance Account established by the employer, and any monthly cost in excess of $60 shall be paid by the eligible retired member in the manner provided in ORS 238.410. To be eligible to receive this monthly payment toward the premium cost the member must: (1) have eight years or more of qualifying service in PERS at the time of retirement or receive a disability allowance as if the member had eight years or more of creditable service in PERS; (2) receive both Medicare Parts A and B coverage; and (3) enroll in a PERS-sponsored health plan. A surviving spouse or dependent of a deceased PERS retiree who was eligible to receive the subsidy is eligible to receive the subsidy if he or she (1) is receiving a retirement benefit or allowance from PERS, or (2) was insured at the time the member died and the member retired before May 1, 1991. Participating public employers are contractually required to contribute to RHIA at a rate assessed each year by OPERS, currently 0.59% of annual covered payroll for Tier 1/Tier 2 employees and 0.50% for OPSRP employees. The OPERS Board of Trustees sets the employer contribution rate based on the annual required contribution of the employers (ARC), an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) of the Plan over a period not to exceed thirty years. The District's contributions to RHIA for which equaled the required contributions each year were included with the payments for the retirement plan described in Note 4. Deschutes County Retiree Health Plan Plan Description The District participates in Deschutes County's single-employer defined benefit postemployment healthcare plan, Deschutes County Retiree Health Plan which provides medical benefits to eligible retired employees of Deschutes County, Deschutes County 9-1-1 Service District and their beneficiaries. The Plan has two components: the Self-Pay Health Plan which is required by Oregon Revised Statutes 243.303 to provide retirees with group health and dental insurance from the date of retirement to age 65 at the same rate provided to current employees and the Subsidized Health Plan under which the District pays all or part of the health care costs for eligible retirees under several collective bargaining agreements. The criteria to determine whether an employee is eligible include: years of service, employee age, disability due to line of duty and whether the employee has vested in the respective retirement plan. The District had 57.5 full-time equivalent current employees at June 30, 2016, compared to 941.45 in the entire plan. Funding Policy The District funds the benefits on a pay-as-you-go basis. Since the total annual contribution in the current year was less than the Annual Required Contribution, a liability is presented on the District's Statement of Net Position. 28 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Annual OPEB Cost and Net OPEB Obligation The District's annual other postemployment benefit (OPEB) cost (expense) is calculated based on its share of the County's annual required contribution of the employer (ARC), an amount actuarially determined in accordance with the parameters of GASB No. 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. The following table shows the components of the District's annual OPEB cost for the 2016 year, the amount actually contributed to the Plan, and changes in the District's net OPEB obligation to Deschutes County Retiree Health Plan: Annual required contribution 212,685$ Interest on net OPEB obligation 33,632 Change in proportionate share 258,734 Adjustment to annual required contribution (57,197) Annual OPEB cost 447,854 Contributions made (71,372) Increase in net OPEB obligation 376,482 Net OPEB Obligation, Beginning of Year 862,350 Net OPEB Obligation, End of Year 1,238,832$ The District's share of the County's annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan, and the net OPEB obligation for 2016 was as follows: Percentageof Annual Net Fiscal Annual OPEB Cost OPEB Year Ended OPEB Cost Contributed Obligation June 30, 2016 447,854$ 36.15% 1,238,832$ June 30, 2015 135,189 32.39% 862,350 June 30, 2014 176,865 25.74% 770,950 Funded Status and Funding Progress As of June 30, 2016, the most recent actuarial valuation date, the plan was considered unfunded. The actuarial accrued liability for benefits for the District's portion of the Deschutes County Retiree Health Plan was $2,052,932, and the actuarial value of assets was $0, resulting in an unfunded actuarial accrued liability (UAAL) of $2,052,932. Of these amounts, $824,627 related to the Subsidized Health Plan and $1,228,305 related to the Self-Pay Health Plan. The covered payroll (annual payroll of active employees covered by the Plan) was $3,514,666, and the ratio of the UAAL to the covered payroll was 58.41%. Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information included below, presents trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. 29 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the Plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. Assumptions used in calculating the actuarial liabilities associated with the Deschutes County Retiree Health Plan include a 3% investment return; an assumed inflation rate of 2.5%; an insurance premium annual trend rate of 8.5% for fiscal year 2016, reducing 5.0% over a 10 year period; a retiree health claims annual trend rate of 9.5% for fiscal year 2016, reducing to 5.0% over an 11 year period; and retirement rates used by Oregon PERS adjusted for County trends. The Entry Age Normal (EAN) Actuarial Cost Method is used to determine the Normal Cost and Actuarial Accrued Liability. Under this method, the actuarial present value of the projected benefits of each active employee included in the valuation is allocated on a level dollar basis over the service of the active employee between assumed Entry Age (date of hire) and assumed Exit Age(s). The portion of this actuarial present value allocated to the valuation year is called the normal cost for that active employee. The sum of these individual normal costs is the Plan's Normal Cost for the valuation year. The portion of the actuarial present value of all projected benefits (including benefits for non-active participants) that is not provided for at the valuation date by the actuarial present value of future normal costs is called the Actuarial Accrued Liability. Under this method, the actuarial gains (losses), as they occur, reduce (increase) the Unfunded Actuarial Accrued Liability. The Deschutes County Retiree Health Plan is deemed "unfunded" in accordance with the relevant GASB statements. The table below presents a schedule of funding progress for the most recent actuarial valuations for the District's portion of the Deschutes County Retiree Health Plan: Actuarial Accrued Unfunded UAAL as a Actuarial Liability (Overfunded)Percentage Value of (AAL)ALL Funded Covered of Covered Valuation Assets Entry Age (UAAL)Ratio Payroll Payroll Date (a)(b)(b-a)(a/b)(c)(b-a/c) June 30, 2016 -$ 2,052,932$ 2,052,932$ 0.00% 3,514,666$ 58.41% June 30, 2015 - 1,446,598 1,446,598 0.00% 2,614,576 55.33% June 30, 2014 - 1,851,490 1,851,490 0.00% 2,903,539 63.77% Note 6 - Risk Management The District is exposed to various risks of loss related to torts; theft of, damage and destruction of assets; errors and omissions; injuries to employees and others; and natural disasters for which the District participates in the County's self-insurance program. There have been no settlements in excess of insurance coverage and reserves in any of the past three fiscal years. 30 Deschutes County 9-1-1 County Service District Notes to Financial Statements June 30, 2016 Note 7 - Intergovernmental Agreement The District entered into an intergovernmental agreement with the County in fiscal year 2009. Under this agreement, the District is responsible to pay its share of debt incurred by the County, which was issued to finance the construction of a building to be used by the District for its operations. The future minimum payments under this agreement, subject to continued funding are as follows: 254,696$ 253,496 252,096 255,496 253,496 1,261,244 502,665 3,033,189$ Fiscal Year Ending June 30, Total 2018 2017 2019 2020 2022-2026 2027-2028 2021 Required Supplementary Information June 30, 2016 Deschutes County 9-1-1 County Service District See Notes to Required Supplementary Information 31 Deschutes County 9-1-1 County Service District Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – General Fund Year Ended June 30, 2016 Variance With Original Final Actual Final Budget Revenues Property taxes 7,040,000$ 7,040,000$ 7,227,495$ 187,495$ Interest 43,000 43,000 97,757 54,757 Charges for services 897,441 897,441 875,173 (22,268) Intergovernmental Local 389,089 389,089 399,205 10,116 State 786,000 1,064,000 878,609 (185,391) Total revenues 9,155,530 9,433,530 9,478,239 44,709 Expenditures Personnel services 6,336,511 6,336,511 5,067,144 1,269,367 Materials and services 2,335,766 2,595,766 2,727,179 (131,413) Capital outlay 450,000 5,971,091 1,821,229 4,149,862 Operating contingency 4,883,253 4,903,253 - 4,903,253 Total expenditures 14,005,530 19,806,621 9,615,552 10,191,069 Excess (Deficiency) of Revenues over (under) expenditures (4,850,000) (10,373,091) (137,313) 10,235,778 Other Financing Sources (Uses) Transfers in 200,000 5,723,091 5,723,091 - Total other financing sources 200,000 5,723,091 5,723,091 - Net Change in Fund Balance (4,650,000) (4,650,000) 5,585,778 10,235,778 Fund Balance, Beginning of Year 4,650,000 4,650,000 5,018,967 368,967 Fund Balance, End of Year -$ -$ 10,604,745 10,604,745$ Adjustment to generally accepted accounting principles (US GAAP) basis: Deschutes County 9-1-1 Reserve Fund 4,583,808 Fund Balance - US GAAP Basis 15,188,553$ Budgeted Amounts See Notes to Required Supplementary Information 32 Deschutes County 9-1-1 County Service District Schedule of Proportionate Share of the Net Pension Liability Oregon Public Retirement System Defined Benefit Pension Plan Last 10 Fiscal Years* 2007 2008 2009 2010 2011 2012 2013 2014 2015 Proportionate of net pension liability (asset) N/A N/A N/A N/A N/A N/A N/A 0.01%0.01% Proportionate share of the net pension liability (asset) N/A N/A N/A N/A N/A N/A N/A $ 1,343,127 $ (596,590) Covered-employee payroll N/A N/A N/A N/A N/A N/A N/A $ 2,432,804 $ 2,903,539 Proportionate share of the net pension liability (asset) N/A N/A N/A N/A N/A N/A N/A N/A N/A as a percentage of its covered-employee payroll N/A N/A N/A N/A N/A N/A N/A 55.21% 20.55% Plan fiduciary net position as a percentage of the total pension liability N/A N/A N/A N/A N/A N/A N/A 91.97% 103.59% *GASB Statement No. 68 requires ten years of information to be presented in this table. However, until a full 10- year trend is compiled, the District will present information for those use for which information is available. The amounts presented for each fiscal year was determined as of 6/30. See Notes to Required Supplementary Information 33 Deschutes County 9-1-1 County Service District Schedule of Employer Contributions Oregon Public Retirement System Defined Benefit Pension Plan Last 10 Fiscal Years* 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Contractually required contributions N/A N/A N/A N/A N/A N/A N/A N/A 225,456$ 271,669$ Contributions in relation to the contractually required contribution N/A N/A N/A N/A N/A N/A N/A N/A 225,456 271,669 Contribution deficiency (excess) N/A N/A N/A N/A N/A N/A N/A N/A - - District's covered-employee payroll N/A N/A N/A N/A N/A N/A N/A N/A 2,614,576$ 2,794,081$ Contributions as a percentage of covered-employee payroll N/A N/A N/A N/A N/A N/A N/A N/A 8.62% 9.72% *GASB Statement No. 68 requires ten years of information to be presented in this table. However, until a full 10- year trend is compiled, the District will present information for those use for which information is available. The amounts presented for each fiscal year was determined as of 6/30. 34 Deschutes County 9-1-1 County Service District Notes to Required Supplementary Information June 30, 2016 Note 1 - Stewardship, Compliance and Accountability The District adopts a resolution authorizing appropriations for each fund, which establishes the level by which expenditures cannot lawfully exceed appropriations. Appropriations are established at the principal object level for each department of the General Fund – personnel services, materials and services, capital outlay, debt service, transfers to other funds and operating contingency. For all other funds, the appropriations are established at the principal object level. Other Supplementary Information June 30, 2016 Deschutes County 9-1-1 County Service District 35 Deschutes County 9-1-1 County Service District Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget to Actual- Reserve Sub-Fund of General Fund Year Ended June 30, 2016 Actual Variance With Original Final Amounts Final Budget Revenues Interest 70,000$ 70,000$ 75,884$ 5,884$ Intergovernmental - 500,000 - (500,000) Total revenues 70,000 570,000 75,884 (494,116) Expenditures Materials and services 1,000 1,000 - 1,000 Capital outlay 1,003,000 1,003,000 - 1,003,000 Total expenditures 1,004,000 1,004,000 - 1,004,000 Excess (deficiency) of revenue over (under) expenditures (934,000) (434,000) 75,884 509,884 Other financing sources (uses) Transfers out (200,000) (5,723,091) (5,723,091) - Total other financing sources (uses) (200,000) (5,723,091) (5,723,091) - Net Change in Fund Balance (1,134,000) (6,157,091) (5,647,207) 509,884 Fund Balance, Beginning of Year 10,204,000 10,204,000 10,231,015 27,015 Fund Balance, End of Year 9,070,000$ 4,046,909$ 4,583,808$ 536,899$ Budgeted Amounts 36 Deschutes County 9-1-1 County Service District Combining Balance Sheet – General Fund and Reserve Sub-Fund June 30, 2016 Reserve General Fund Sub-Fund Total Assets Cash and investments 10,577,687$ 4,583,808$ 15,161,495$ Property taxes receivable 180,679 - 180,679 Accounts receivable 380,155 - 380,155 Total assets 11,138,521$ 4,583,808$ 15,722,329$ Liabilities Accounts payable 369,448$ -$ 369,448$ Total liabilities 369,448 - 369,448 Deferred Inflows of Resources Unavailable revenue - property taxes 164,328 - 164,328 Total deferred inflows of resources 164,328 - 164,328 Fund Balances Assigned for future expenditures - 4,583,808 4,583,808 Unassigned 10,604,745 - 10,604,745 Total fund balances 10,604,745 4,583,808 15,188,553 Total Liabilities, Deferred Inflows of Resources and Fund Balances 11,138,521$ 4,583,808$ 15,722,329$ 37 Deschutes County 9-1-1 County Service District Combining Statement of Revenues, Expenditures and Changes in Fund Balances – General Fund and Reserve Sub-Fund Year Ended June 30, 2016 Reserve General Fund Sub-Fund Total Revenues Property taxes 7,227,495$ -$ 7,227,495$ Interest 97,757 75,884 173,641 Charges for services 875,173 - 875,173 Intergovernmental Local 399,205 - 399,205 State 878,609 - 878,609 Total revenues 9,478,239 75,884 9,554,123 Expenditures Personnel services 5,067,144 - 5,067,144 Materials and services 2,727,179 - 2,727,179 Capital outlay 1,821,229 - 1,821,229 Total expenditures 9,615,552 - 9,615,552 Excess (Deficiency) of Revenues Over (Under) Expenditures (137,313) 75,884 (61,429) Other Financing Sources (Uses) Transfers in 5,723,091 - 5,723,091 Transfers out - (5,723,091) (5,723,091) Total other financing sources (uses)5,723,091 (5,723,091) - Net Change in Fund Balances 5,585,778 (5,647,207) (61,429) Fund Balances, Beginning of Year 5,018,967 10,231,015 15,249,982 Fund Balances, End of Year 10,604,745$ 4,583,808$ 15,188,553$ 38 Deschutes County 9-1-1 County Service District Schedule of Property Tax Transactions Year Ended June 30, 2016 Beginning Taxes Balance and Interest Receivable 2015-16 Levy Adjustments (Discounts) Collections June 30, 2016 7,453,248$ (67,094)$ (184,272)$ 7,093,474$ 108,408$ 111,713 (2,433) 5,040 72,280 42,040 42,391 (583) 4,321 27,305 18,824 23,880 (680) 3,877 20,635 6,442 9,098 (654) 1,850 8,462 1,832 2,682 (718) 364 1,166 1,162 1,908 (731) 258 735 700 1,468 (674) 150 423 521 175 (22) 10 27 136 166 (31) 7 15 127 573 - 77 163 487 Totals 7,647,302$ (73,620)$ (168,318)$ 7,224,685 180,679$ Proceeds from sale of land 6,666 Adjustments for Accruals (20,209) 16,353 Modified accrual basis tax revenue 7,227,495$ Tax Year 2014-2015 2013-2014 2012-2013 2011-2012 2015-2016 June 30, 2015 June 30, 2016 2008-2009 2010-2011 2009-2010 2007-2008 2006-2007 Prior www.eidebailly.com 877 W. Main St., Ste. 800 | Boise, ID 83702-5858 | T 208.344.7150 | F 208.344.7435 | EOE 39 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards To the Deschutes County Commissioners Deschutes County 9-1-1 County Service District Bend, Oregon We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities and the general fund of Deschutes County 9-1-1 County Service District (the District) as of and for the year ended June 30, 2016, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements, and have issued our report thereon dated November 1, 2016. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the District's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s internal control. Accordingly, we do not express an opinion on the effectiveness of the District’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the District’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not yet been identified. 40 Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the District’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Boise, Idaho November 1, 2016   41 Deschutes County 9-1-1 County Service District Audit Comments and Disclosures Required by State Regulations June 30, 2016 Audit Comments and Disclosures Required by State Regulations Oregon Administrative Rules 162-010-0000 through 162-010-0320 of the Minimum Standards for Audits of Oregon Municipal Corporations, prescribed by the Secretary of State in cooperation with the Oregon State Board of Accountancy, enumerate the financial statements, schedules, comments, and disclosures required in audit reports. The required statements and schedules are set forth in the preceding sections of this report. Required comments and disclosures related to the audit of such statements and schedules are set forth in the following pages. www.eidebailly.com 877 W. Main St., Ste. 800 | Boise, ID 83702-5858 | T 208.344.7150 | F 208.344.7435 | EOE 42 Independent Auditor’s Report Required by Oregon State Regulations To Deschutes County Commissioners Deschutes County 9-1-1 County Service District Bend, Oregon We have audited the basic financial statements of Deschutes County 9-1-1 County Service District (the District) as of and for the year ended June 30, 2016, and have issued our report thereon dated November 1, 2016. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to the financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the District’s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, including provisions of Oregon Revised Statutes as specified in Oregon Administrative Rules 162-010-0000 through 162-010-0320 of the Minimum Standards for Audits of Oregon Municipal Corporations, noncompliance with which could have a direct and material effect on the determination of financial statements amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. We performed procedures to the extent we considered necessary to address the required comments and disclosures which included, but were not limited to the following: Instances of Non- Compliance Identified Preface Not Applicable Definitions Not Applicable General Requirements None Noted Contracts None Noted Financial Statements None Noted Required Supplementary Information (RSI) None Noted Supplementary Financial Information None Noted Schedule of Revenues, Expenditures / Expenses, and Changes in Fund None Noted Balances / Net Position, Budget and Actual (Each Fund) Schedule of Accountability for Independently Elected Officials Not Applicable Other Financial or Statistical Information Not Applicable Independent Auditor's Review of Fiscal Affairs None Noted Accounting Records and Internal Control None Noted Public Fund Deposits None Noted Indebtedness Not Applicable Budget None Noted Insurance and Fidelity Bonds None Noted Programs Funded from Outside Sources Not Applicable Highway Funds Not Applicable Section 162-010-0030 162-010-0140 162-010-0250 162-010-0260 162-010-0270 162-010-0280 162-010-0295 162-010-0190 162-010-0200 162-010-0230 162-010-0240 162-010-0130 OAR 162-010-0000 162-010-0010 162-010-0020 162-010-0050 162-010-0115 162-010-0120 43 Instances of Non- Compliance Identified Investments None Noted Public Contracts and Purchasing Not Applicable State School Fund Not Applicable Public Charter Schools Not Applicable Other Comments and Disclosures Not Applicable OAR Section 162-010-0310 162-010-0320 162-010-0315 162-010-0316 162-010-0300 The District was in substantial compliance with certain provisions of laws, regulations, contracts, and grants, including provisions of Oregon Revised Statutes as specified in Oregon Administrative Rules 162- 010-0000 through 162-010-0320 of the Minimum Standards for Audits of Oregon Municipal Corporations, except as noted below: The District’s expenditures exceeded appropriations for the following fund:  General Fund – Materials and services  General Fund – Capital outlay Internal Control Over Financial Reporting In planning and performing our audit, we considered the District’s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the District’s internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not yet been identified. This report is intended solely for the information and use of the Deschutes County Commissioners and management of Deschutes County 9-1-1 County Service District and the Oregon Secretary of State and is not intended to be and should not be used by anyone other than these parties. For Eide Bailly LLP Boise Idaho November 1, 2016