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Home My WebLink AboutFY 2018 Black Butte Ranch Approved BudgetBLACK BUTTE RANCH SERVICE DISTRICT APPROVED BUDGET FISCAL YEAR OWE'll BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 2017-2018 GOVERNING BODY (DESCHUTES COUNTY COMMISSIONERS) Tammy Baney, Chair Anthony DeBone, Vice -Chair Phil Henderson, Commissioner MANAGING BOARD —71 Position 1: Current BBRA Board Member ................... Julie Emry Position 2: BBR Non -Resident Property Owner.......... Carl Burnham Position 3: BBR Resident Property Owner ................. Caryl Gibson Position 4: BBR Resident Property Owner ................. Judy Osborne Position 5: BBR Property Owner ............................... Paul Janssen, Chair Resident or Non -Resident Position 6: BBR Property Owner ............................... Steve Amsberry, Chair Resident or Non -Resident Position 7. BBR Property Owner ............................... Rosemary Norton, Vice -Chair Resident or Non -Resident BUDGET COMMITTEE Tammy Baney, Chair Rick Hartnack Anthony DeBone, Vice -Chair Dave Dougherty Phil Henderson Rich Elliott ORGANIZATION CHART County Commissioners Governing Body B B RA POW& Service District Board of Directors Managing Board l Chief of Police BLACK BUTTE RANCH COUNTY SERVICE DISTRICT Fiscal Year 2017-2018 BUDGET NARRATIVE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT Fiscal Year 2017-2018 Budget Narrative Department Description The Black Butte Ranch Service District is a voter authorized political subdivision of Deschutes County. The Service District began operations on July 1, 1990 with one operating department, the Police Department. The Black Butte Ranch Corporation as well as the Black Butte Ranch Association contract with the Service District for enforcement of Ranch rules and regulations as well as other private services. The Police Department is managed by the Black Butte Ranch Service District Managing Board, comprised of seven Black Butte Ranch homeowners, who are appointed by the Deschutes County Board of Commissioners. The Service District Managing Board has staffed the Police Department with six full-time sworn members, which includes a Chief of Police, a Sergeant, and four Officers. A part-time Sergeant assists with management and supervisory duties. An Administrative Assistant is provided for general office work and accounting responsibilities. The Department provides the Ranch with 24-7 patrol and other law enforcement services. The Department is also involved in crime prevention, disaster mitigation, and planning in cooperation with the Ranch Management and residents to preserve the safety, security and tranquility of the Ranch. Sworn department personnel are certified police officers and function as such within and outside of the District boundaries. Additionally, in emergency situations, the BBR Police Department will provide support and assistance to other emergency service agencies. Successes and Challenges Fiscal Issues and Conditions In May of 2015 The voters approved to continue a five-year local option tax levy at $.55. This levy coincides with the period of the union contract negotiated in 2015. The $.55 Tax Levy represented about one-third of our revenue. To date, revenues have held pace with projections. Spending is consistently at or below budget. A contingency of $300,000 provides for uncertainties in the budget, principally in the cost of unexpected capital purchases, healthcare insurance and emergency related costs. BLACK BUTTE RANCH COUNTY SERVICE DISTRICT Fiscal Year 2017-2018 BUDGET NARRATIVE Significant Issues for the Year Ahead Increases in Healthcare continue to be projected at 10-15%. Legislative changes to PERS could have a significant impact on our direct PERS contributions and our PERS unfunded liability. The launch of a new, County -wide, 911 Radio system may create additional, unforeseen costs for end user equipment. Much of the known needs for upgrading of equipment by BBPD have been addressed in the 2016-2017 Budget. Successes During FY 2016-2017 (Goals identified in the Strategic Plan 2016-2020) Strategies GOAL: Continue to advance our professional image • Maintain a good working relationship with other law enforcement agencies to keep abreast of local issues facing law enforcement. o We continue to attend the Law Enforcement Review Committee Meetings hosted by Deschutes 911. Each department is represented and work to improve interagency cooperation. o All officers have attended training in Crisis Intervention Team to improve skills in dealing with the mentally ill. o Chief Kelley is the Oregon Association of Chief's of Police District 13 Representative. o Chief Kelley sits on the Deschutes County 911 E -Board o Chief Kelley coordinated the Law Enforcement Torch Run which was conducted between Sunriver PD and Bend PD on Hwy 97. . o BBRPD joined other Central Oregon Agencies in an annual Domestic Violence Sweep. • Maintain a clean, orderly and professional appearance in our dress, the look of our department and our vehicles. o Keep lobby materials up to date and orderly o Replaced older patrol vehicles o Conducted Annual Inspection • Continue our involvement with local and regional law enforcement activities, meetings and civilian events. o Regularly attended 911 Executive Board quarterly meetings o Chief Kelley served as Vice -Chair of the Central Oregon Law Enforcement Services at monthly meetings o PD members participated in Shop with a Cop and Tip a Cop programs • Improve knowledge and understanding of Department Policies by utilizing Daily Training Bulletins to stay abreast of low frequency -high risk events • Enhance service by adding Community Education classes and services • Joined with Bend PD for In -Service Training BLACK BUTTE RANCH COUNTY SERVICE DISTRICT Fiscal Year 2017-2018 BUDGET NARRATIVE GOAL: Provide valued programs and services to our community • We provided training for the BBR Seasonal and Full -Time Employees during the annual Employee Orientation. • Administrative Manager updated our Outreach Program • Administrative Manager also hosted another "Giving Tree" for the Christmas Season in collaboration with Sister Fire Department • Continued with our Existing Programs o Installed Shredding Bin in Lobby for public use o Vacation Home Check program o Installed Prescription Drug Disposal Box • Education & Training Program for homeowners, residents and visitors o Driver safety training o First Aid o Concealed handgun course • We remained focused on traditional police operations o Traffic Control o Calls for service o Investigations o Crime prevention o Assisting outside agencies o Market our programs by using fliers and brochures, Channel 3, Facebook and our Website o Vacation rental services GOAL: Attain accreditation • We made significant progress with the process for accreditation ■ Expected Accreditation this Spring GOAL: Be more approachable and improve our communication in our community • We continue to strive to deliver improved customer service We used our Social Media presence to ■ Inform users regularly with updates and items of interest • We make it complimentary to the BBRPD Website • We improve the BBRPD Website by redesigning it using an easier product. This gave it a cleaner look and better functionality Use handout materials and informational brochures for our various programs and services • Have documents available on the BBRPD website ■ Budget • Policy Manual • Annual report • Strategic Plan • 6 -Year Bicycle Crash Report Participated in seasonal employee orientation BLACK BUTTE RANCH COUNTY SERVICE DISTRICT Fiscal Year 2017-2018 BUDGET NARRATIVE • Expanded our Bike Patrol program ■ Regularly attended Black Butte Ranch sponsored events • Independence Day Parade Celebration ■ Increased the number of Chief's Desk articles GOAL: Maintain fiscal responsibility, accountability and transparency • Conducted an annual review of Insurance Policies • Utilized a traffic grant We have documents available on the BBRPD website o Budget o Policy Manual o Annual report o Strategic Plan • Use spending tracking tools to monitor budget expenditures • We keep value as a primary consideration for spending • Board review & training by SDAO Ref I 601( 601] 601E 602( 602! 604: 604E 6045 6041 603C 616C 6110 612C 6121 6131 6132 614C 615C 6155 7610 7620 7010 7240 7080 7410 7810 7220 7060 7020 7230 7052 7050 7820 7250 7030 7040 7085 i Actual Actual Budgeted EXPENDITURES Version 3 2014-2015 2015-2016 2016-2017 Description 2017-2018 PERSONNEL SERVICES 86,414 87,342 92,2501 Police Chief (FTE 1) 89,750 67,831 69,526 75,100 Police Sergeant (FTE 1) 73,800 26,640 45,947 38,000 Police Sergeant (PTE 1) 51,250 190,633 207,303 213,500 Patrol Officer (FTE 4) 220,000 5,987 6,088 9,350 PTO Payoff 10,200 7,200 7,200 7,200 Certification Pay 7,200 900 3,840 900 900 Firearm Instructor 900 3,840 6,000 Longevity Inc 6,000 19,862 14,745 33,000 Overtime 33,000 40,678 48,068 53,900 Admin Assist (FTE 1) 56,500 Admin Assist (PTE 1) 90,724 90,055 123,000 Health Insurance 155,000 6,498 7,048 7,675 Medicare 8,000 0 0 0 Social Security 500 i69,371 65,534 75,500 PERS EmployerPERS Employer pd. 6% 93,250 0 0 PERS Employee Paid 6% SUTA 550 10,000 328 530 530 10,000 6,854 6,572 WoorFkers' Comp Combi 623,760 660,698 745,9 )TAL PERSONNEL SERVICES 815,900 MATERIALS AND SERVICES 5,764 6,363 8,000 Auditing/Acct Svcs 8,000 2,793 14,137 4,000 Legal 4,000 34,035 42,017 42,000 Contract 34,000 11,872 9,469 13,000 Vehicle R & M 13,000 1,818 1,635 2,000 Equip (non -office) 2,000 52,427 54,848 62,500 Building Rental 62,500 2,675 4,189 8,000 Education and Training 8,000 17,499 17,175 19,500 Insurance Premiums 21,000 7,447 7,024 8,000 Telephone 8,500 683 790 2,000 Advertising (Pub Notices) 2,000 560 889 2,000 Travel/Mileage Reim 2,000 52 1,414 3,500 Ammunition/Range 3,500 10,141 14,000 14,000 Office and Copier 15,000 7,182 5,601 11,500 Uniforms 11,500 12,934 11,362 19,000 Gasoline/Diesel/Oil 19,000 434 9,100 1,500 Meeting Supplies 1,500 4,373 101022 6,000 Subscriptions 12,000 5,128 3,4451 15,500 Minor Tools and Equipment 10,000 177,817 213,480 242,OWOTAL MATERIALS & SERVICES 237,500 -3% -2% 35% 3% 9% 0% 0% 0% 0% 5% 26% 4% 24% 4% 0% 9% 0% 0% -19% 0% 0% 0% 0% 8% 6% 0% 0% 0% 7% 0% 0% 0% 100% -35% -2% 8010 8010 5010 5010 5010 5120 5910 5520 5510 AcfW4 & aal5- (l0 01(o -II CAPITAL EQUIPMENT 38,1691 36,382 40,000 Automobiles and SUVs 40,000 7,2151 0 23,000 Operating Equipment 10,000 36,382 63,000 TOTAL CAPITAL OUTLAY 50,000 iww45,384 3177525 656,341 General Operating Contingency Unappropriated Ending Fund Be779,252 300,000 846,961 910,560 2,024,771 TOTAL EXPENSES 2,182,652 Budgeted INCOME 2014-2015 Description 969,696 932,059 1,025,497 Beginning Net Working Capital 1,156,390 24,000 20,000 19,000 Prior Year Tax Collections 15,500 Property Tax Collections 921,314 601,560 625,106 BBR CSD @ $1.0499 644,785 315,133 327,468 BBR CSD Local Option @ $0. 337,777 3,791 47500 4,500 LGIP Interest 5,000 20,084 1,200 10,000 Miscellaneous Income 10,000 12,000 12,000 12,000 BBR Corporation Contract 12,000 1,200 1,200 1,200 BBR Association Contract 17200 1,952,085 1,887,652 2,024,771 TOTAL RESOURCES 2,182,652 Updated 2/27/2017 0% -57% -21% -6% 19% 8%