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HomeMy WebLinkAbout02-05-19 PSCC MinutesDESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL MINUTES OF MEETING Tuesday, February 5, 2019 A meeting of the Local Public Safety Coordinating Council was held at 3:30 p.m. on Tuesday, February 5, 2019 in the Allen Conference Room of the Deschutes Service Building. X Tony DeBone, County Commissioner X Michael Sullivan, Judge X Ken Hales, Community Corrections X Wells Ashby, Judge X Tom Anderson, County Administrator Don Wagner, Oregon State Police X Shane Nelson, Deschutes County Sheriff Keith Witcosky, City of Redmond X Sara Crosswhite, 9-1-1 Operations John Hummel, District Attorney Aaron Brenneman, Defense Attorney X Dave Cook, Citizen Member X George Conway, Health Services Director Jim Porter, Bend PD Chief X Jeff Hall, Court Administrator Donna McClung, Oregon Youth Authority Barb Campbell, Bend City Council Brian McNaughton, Redmond PD x Shelly Smith, KIDS Center Also present were Donna Mills, Central Oregon Health Council; Deevy Holcomb, Deschutes County Criminal Justice; Trevor Stephens, Deschutes County Adult Parole and Probation; Roger Olson, NAMI Central Oregon; Nick Parker, Bend Police Department. No representatives of the media were present. Laura Skundrick, Administrative Assistant 1. CALL TO ORDER & INTRODUCTIONS: Chair Judge Michael Sullivan called the meeting to order at 3:32pm at which time introductions were made. 2. APPROVE PSCC MEETING MINUTES: Motion made and supported for approval of November 6, 2018 meeting minutes. Motion Carried. Minutes of PSCC Meeting Tuesday, February 5, 2019 Page 1 of 3 3. PUBLIC COMMENT: • Roger Olsen, NAMI of Central Oregon stated the funding will expire soon for the Certified Community Behavioral Health Clinic (CCBHC) demonstration, as it was granted for two years time. NAMI has voted to send a letter of support to the congressional delegation to request funding be extended, as there is still work to be done. Roger Olsen offered for anyone interested in more information to call him at 541-480-1960. This grant touches those issues with seriously mentally ill people who have been circulating the correctional system. Jeff Hall moved motion for PSCC to write letter of support, Sheriff Nelson seconded. Dr. George Conway abstains. Motion carried. 4. JUSTICE REINVESTMENT INITIATIVE SEMIANNUAL REPORT: Trevor Stephens presented the attached powerpoint presentation. Ken Hales moved to approve the report and send it to the Oregon Criminal Justice Commission, Judge Ashby seconded. Motion carried. 5. VICTIM SERVICE PROVIDER GRANT AWARD SOLICITATION: Deevy Holcomb provided background of the JRI Grant (see attached) and explained for the next biennium, Deschutes County Community Justice is requesting applications in anticipation of receiving pass- through funds. In order to review applications received, then recommend fund recipients to LPSCC, DCCJ is proposing a three-member subgroup of LPSCC members. The State develops criteria for reviewing these applications, also outlined on the attachment. The subgroup would likely be committing to about 5-6 hours over a period of 2-3 months. Dr. Conway asked whether the funding agency would want to see how well victims benefit from the services provided? Ms. Holcomb replied that the money is truly pass-through and the reporting requirements are very minimal —the State emphasizes the criteria they provided. Sheriff Nelson asked how many groups applied for funding last time, Ms. Holcomb replied three agencies applied initially, they were all awarded funds, and those rolled over through two additional bienniums. Sheriff Nelson, Judge Ashby, and Commissioner DeBone volunteered for the three-member subgroup. Trevor Stephens confirmed he will be reach out to those volunteers. Shelley Smith noted that as a recipient of these funds, she can attest that these really do add up to the KIDS Center ability to offer the complete services they do, and she thanked Ms. Holcomb and Mr. Stephens for their work on this. 6. CITIZEN MEMBERS: County Administrator Anderson explained the composition of the council and the process of appointing members. As citizen members Dave Cook and Judge Sullivan resign, those two (of three) citizen member seats will be open for those interested to apply. Ken Hales made motion to amend the bylaws to change from a two year term to a four year term, Dave Cook seconded. Commissioner DeBone abstained. Motion carried. Mr. Cook added that it may benefit the council to include those who may not have background or experience in law enforcement, but might have a passion for these public safety issues. Minutes of PSCC Meeting Tuesday, February 5, 2019 Page 2 of 3 Mr. Hales and Judge Sullivan expressed their support for this concept, to include a different perspective and a fresh look at these issues. Judge Sullivan added that this committee has been the genesis of many position changes and there is a real coordination between many different groups here. He hopes it continues in that same way. 7. ELECTION OF OFFICERS: For the position of Chair, Commissioner DeBone nominates judge Ashby, Sheriff Nelson seconds. Motion carried. For the position of Vice Chair, Mr. Hales nominates Tom Anderson, Sheriff Nelson seconds. Motion carried. 8. OTHER BUSINESS: • Mr. Hall requested the committee provide a letter of support regarding HB 2239, the addition of one judge. Sheriff Nelson expressed his support, as well as Judge Sullivan. Dr. Conway moved for PSCC to provide a letter of support for HB 2239, Sheriff Nelson seconded. Motion carried. Ms. Smith offered for KIDS Center to also write a letter if the council feels that would be valuable, all agreed yes. County Administrator Anderson added that the Board of Commissioners recently wrote letters of support for this to senate side and the house side. Mr. Hall offered to draft the letter and bring to the next meeting for signature. • Judge Ashby wanted to express his gratitude for the amount of support the courts receive, it has not gone unnoticed how important these relationships are, how functional the system is compared to some others, which helps to better serve our citizens. • Mr. Hall noted there is a JRI Summit next week, so he may have some updates from that at the next PSCC meeting. Commissioner DeBone added if there is a need for support from the Commission level please let us know. • Sheriff Nelson thanked Dave Cook and Judge Sullivan for their service on this committee, and would be interested in seeing the list of applicants for these positions. • Roger Olsen added that as a citizen who has watched these meetings for years, it has been a great showing of local government agencies working together. ADJOURNMENT: There being no further discussion, the meeting was adjourned at 4:25 p.m. Respectfully submitted, I' ar ,�i111111Jas - Board Assistant Secretary Minutes of PSCC Meeting Tuesday, February 5, 2019 Page 3 of 3 ao c V I CL a)cc Ia �. .s m 3 �- v Mo O J - v 7i. v G 0 uN V LM cuLL J � �Q d N N DESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL L u Tuesday February 5, 2019, 3:30 PM Allen Room, Deschutes Services Building 1300 NW Wall Street, Bend, OR Agenda Call to Order & Introductions Chair Judge Michael Sullivan II November Minutes Attachment 1 Chair Michael Sullivan Action: Approve November Minutes III Public Comment Chair Sullivan IV Justice Reinvestment Initiative Semiannual Report Attachment 2 Trevor Stevens Action: Approve submission to Oregon Criminal Justice Commission V Victim Service Provider Grant Award Solicitation Attachment 3 Deevy Holcomb Brief Council on victim service grant award process VI Citizen Members Tom Anderson Inform Council of process to appoint citizen members. VII Election of Officers Chair Sullivan Action: Upon motion nominate and elect officers VIII Other Business Chair Sullivan 1/15/2019 Attachment 2 DESCHUTES COUNTY JUSTICE REINVESTMENT PROGRAM UPDATE AND GRANT REPORT LPSCC FEBRUARY 5TH, 2019 1 GOALS OF JRI • Reduce Recidivism. • Reduce Prison Utilization • Increase Public Safety • Hold Offenders Accountable All Focused on Drug, Property, and Driving Offenders I.. � �f .4 .'4'" � t d6e• � Yr.• 4 MAJOR ACCOMPLISHMENTS FOR OUR JRI PROGRAM We have launched Moving On a gender specific cognitive behavioral treatment group • 32 session program designed for Women • Works at addressing criminal thinking and behavior, but also incorporates a trauma informed approach Skills Streaming • As part of our effort to increase the effectiveness of our MRT program we have incorporate skills streaming into the group sessions Pfeifer and Associates passed their follow up CPC • The assessment team was very impressed with the changes they have made • Their score fell into the very high adherence to evidence based practices range 1/15/2019 2 PROGRAM CHALLENGES Drug and Alcohol Treatment Provider • Redmond area provider currently on work plan to improve use of evidence -based practices after poor first CPC score • Newly contracted additional provider; unknown ability to provide evidence -based practices. CPC estimated November 2019. JRI PROGRAM STATS • MRT/Moving On 33 Successful Completions • Face to Face Contact • Double when compared to a general street crimes caseload Recovery Mentors • 2300 Contacts with active client in last six months 7SOAfter Care Contacts with clients in last six months Sober Housing • 60 Offenders received sober housing assistance, 39 of those specifically JRI • 17 Offenders transitioned from sober housing into self-sufficient housing of some kind NO Wj 1/15/2019 3 1/15/2019 PRISON UTILIZATION - FEMALES • Decrease Overall • RPA: 10%AhnveThrPPYPar Baseline • Grey:ThreeYear Baseline • Blue: Deschutes County Prison Utilization • Three Year Baseline 243 • NOV 2018 140 • 42% below our current baseline number Deschutes County Compared to Baseline ►ki 1/15/2019 OTHER REDUCTIONS IN PRISON UTILIZATION • Past six months; • 41 Downward Departure offenders • 14Alternative Incarceration Program offenders • 19 Short Term Transitional Leave offenders • Partnership with District Attorney • 12 Safe Screens and 9 Defendant Assessment Reports • Of the nine, five not sent to prison and three are still pending 5 1/15/2019 THANK YOU Attachment 3 Deschutes County Local Public Safety Coordinating Council 2019-2021 JRI Victim Services Grant Program Deadline Applications must be received by email ON OR BEFORE March 27th at 3:00 p.m. (Pacific time) by Trevor Stephens Adult Parole and Probation at Trevor.Stephens@deschutes.org. Applications will only be accepted by email and must be in Microsoft Word format. Questions Please send all questions by email to Trevor.Stephens@deschutes.org Deschutes County Community Justice is requesting applications in anticipation of a Justice Reinvestment Grant (JRP) for the 2019-2021 biennium from the Oregon Criminal Justice Commission. We are preparing for the grant application that we expect to be released in July of 2019. As part of the grant application we anticipate that 10% of the funds we receive as a county are to be passed through to community-based Victim Grant Services programs. In previous years awards were given to Saving Grace, KIDS Center, Background and CASA of Central Oregon. The estimated Victim Service Grant for the 2019-2021 biennium is $160,000. We are inviting community-based Victim Services programs to apply for a minimum of $40,000 up to the full amount of $160,000. The selection committee will select between 1-4 agencies to receive the Victims Service grants. In previous years the criteria bulleted below have been most important to the Oregon Criminal Justice Commission grant review committee. However, there is a chance that some criteria may change when the official application is released and applicants will be required to provide additional information. We have attached two documents that the Oregon Criminal Justice Commission (CJC) provided in previous years regarding the Victims Service grants. Each grant application will be evaluated based on the following (JR Grant Rules 213- 060-0060(2)(f)): • Demonstrated need for the proposed services in the community to be served by the applicant with emphasis on services that target marginalized, underserved populations. • Services address access barriers, such as but not limited to: language, literacy, disability, cultural practices and transportation issues. • Funding increases capacity for areas where services are difficult to access, limited or non-existent. • Demonstration that the award will be invested in trauma -informed services. • Date collection, including but not limited to, demographic information of victims served. Page 1 of 11 Page 2of11 The grant applications will be reviewed by a subgroup of three Local Public Safety Coordinating Council (LPSCC) members, who will make a recommendation to the full LPSCC on how to award anticipated funds. The LPSCC-recommended awardees will be included in the county's subsequent grant application and approval process by the CJC. Application Review The CJC makes the final decision on whether a recommended Victim Service agency/s meets grant requirements of the JRI grant. Process Each question below is assigned a number of points. The grant review subgroup will score each application and make a recommendation to award a single grant or up to four grants of different amounts. If awarded a Victim Services grant you will receive your first check for half the amount of your award sometime in January of 2020. The second half will be mailed upon county's receipt from the CJC sometime in July or August of 2020. Services need to begin in July of 2019 if selected, however funds will not be received until January of 2020. Award Amount and We anticipate that the award amount for the 2 -year period will be $160,000 dollars. Payment Information Your organization can apply for a minimum of $40,000 or up to $160,000. The grant review subgroup will make the decision whether or not to split the grant among different organizations as it has done in the past after reviewing the applications. Any agency who is selected for a Victims Services grant: will be required to agree to any reporting requirement set forth by the CJC. In previous reporting years the Victims Reporting Services grant organizations have been required to submit yearly narrative reports regarding activity accomplished with grant funds. However, the reporting criteria will not be officially released until the official JRI grant has been released. Grant Title: 2019-2021 Deschutes County Justice Reinvestment Victim Services Grant Contract Contract Type: Services Grant. Two payments over the grant period. Information Contract Term: If awarded, the term of the contract shall commence on July 1, 2019 and shall remain in effect until June 30, 2021, unless terminated, canceled or extended as otherwise provided herein. Trevor Stephens Contact Adult Parole and Probation Information Phone: (541) 330-8261 Email: Trevor.Stephens@deschutes.ore This grant application is in anticipation of Deschutes County receiving JRI grant funds. If the county does not receive grant funds, no funding will be provided to the agencies selected through this process. Any applicant who applies and is awarded a grant may be asked to submit additional materials depending on any criteria changes made by the Oregon Criminal Justice Commission in the official 1R1 grant application that will be released sometime in 2019. Page 2of11 Certifications I certify that I have read this application in its entirety and understand all the requirements of the application and grant process. I certify that my organization is a non-profit organization and that I have authority to apply for this grant and that everything included in this application is accurate. I understand that this grant is not guaranteed and that even if selected, any funds are dependent on the results of the county's application process with the Oregon Criminal Justice Commission and actual receipt of those funds. I certify that I have read the criteria on page 9 regarding the difference between a community-based Victim's Services agency and a system -based Victims Services agency. Based on the information provided, my organization is a community-based Victim's Services agency. Signature Date Title Page 3 of 11 Grant Application Name of Applicant Organization Contact Person's Name and Title Phone Number Email Address Grant Amount Requested Certifications I certify that I have read this application in its entirety and understand all the requirements of the application and grant process. I certify that my organization is a non-profit organization and that I have authority to apply for this grant and that everything included in this application is accurate. I understand that this grant is not guaranteed and that even if selected, any funds are dependent on the results of the county's application process with the Oregon Criminal Justice Commission and actual receipt of those funds. I certify that I have read the criteria on page 9 regarding the difference between a community-based Victim's Services agency and a system -based Victims Services agency. Based on the information provided, my organization is a community-based Victim's Services agency. Signature Date Title Page 3 of 11 Provide a narrative describing the proposed services (1,000 -word maximum). Please be very clear and explain how your organization provides direct service to victims of crime. (60 points) Page 4 of 11 Explain how the proposed services will address the following criteria (Please address each criteria below in a separate paragraph. Please follow word limits set below): 2. Demonstrate the need for the proposed services in the community to be served with an emphasis on targeted marginalized and underserved populations (500 -word maximum); (25 points) 3. Describe how proposed services will address access and local barriers, such as but not limited to language, literacy, disability, transportation, and cultural practices. (500 -word maximum); (25 points) Page 5 of 11 4. Identify how the proposed services will increase capacity in areas difficult to access. (500 -word maximum); (50 points) 5. Describe trauma -informed intervention and services that you will provide with these funds. (500 -word maximum). (25 points) Page 6 of 11 6. Please describe your agency's ability to collect data in relation to the services you will be providing. Please provide examples of current data collection practices that you have in place. (500 -word maximum) (15 points) Point Break Down Question 1 60 pts Question 2 25 pts Question 3 25 pts Question 4 50 pts Question 5 25 pts Question 6 15 pts Total 200 pts Page 7 of 11 Please prepare a budget based on the full amount that you are requesting. The budget needs to clearly show a breakdown of costs in the following categories: Expenditure Notes/Description 2019-2020 Budgeted Amount Personnel Fringe Contractual/Consultant Services Supplies Travel/Training Equipment Rent/Utilities Evaluation Administrative Cost (10% Max) Total Amount Requested Page 8 of 11 FREQUENTLY ASKED QUESTIONS JUSTICE REINVESTMENT FUNDS — 10% FOR COMMUNITY-BASED VICTIM SERVICES https://www.oregon.gov/cic/iusticereinvestment/Documents/Victims 10 FAQ.pdf While nearly half the country has engaged in a Justice Reinvestment processes, Oregon is the first state to dedicate at least 10% of Justice Reinvestment funds to victim services programs. HB 3194 specifically stated that funding would be directed to community-based victim services. This FAQ will answer questions you may have about that funding. What are Community-based Nonprofit Victim Services Programs? Community-based nonprofit victim services programs provide comprehensive services to victims, such as accessing safe emergency shelter, crisis counseling, court and medical accompaniment, safety planning, obtaining protective orders, and applying for benefits. Programs may also provide support groups, assistance in returning to school, finding living wage jobs, support finding safe and affordable housing, family support services, and prevention classes. Services are available before, during, and after a criminal case. Services are also available if the victim hasn't reported to law enforcement and if there is no criminal case at all. Assist victims who report the crime as well as victims who do not Provide advocacy to help victims rebuild their lives (crisis line; emergency shelter; crisis counseling; safety planning; support groups; education and violence prevention; advocacy; assistance navigating criminal justice, civil justice and human services processes) • Services are focused on victim safety, empowerment, and restoration • Services are available on an on- going basis. Page 9of11 Assist victims whose cases are processed through the justice system Provides advocacy to help victims access their rights (information; notification of court proceedings; court accompaniment; assistance with victim impact statements, restitution and applying for compensation) • Services are focused on victim safety and access to justice system and case -specific information • Services are typically limited to the duration of the criminal justice process What are examples of community-based victim services? Community-based victim services should have serving victims of crime as part of their mission statement. Examples of community-based nonprofit victim services programs include domestic and sexual violence services programs, services for murder victim family members, assistance for victims of DUII-related crashes, services for child victims, and restorative justice programs (if appropriate). Is the 10% tied to the Justice Reinvestment offender population? No. Crime victims served through the 10% are not expected to be tied to—or the victims of—offenders who are part of the HB 3194 population or are being served through Justice Reinvestment. This is an opportunity to provide innovative services to underserved crime victims in your community. Can system -based victim services programs receive funding through the 10%? No, but system -based victim services programs can receive funding through the other 90% of their County's Justice Reinvestment award. How are applications for the 10% evaluated? Each grant application will be evaluated based on the following (JR Grant Rules 213-060- 0060(2)(0): • Demonstrated need for the proposed services in the community to be served by the applicant with emphasis on services that target marginalized, underserved populations. • Services address access barriers, such as but not limited to: language, literacy, disability, cultural practices and transportation issues. • Funding increases capacity for areas where services are difficult to access, limited ornon- existent. • Demonstration that the award will be invested in trauma -informed services. • Data collection, including but not limited to, demographic information of victims served. How do I find a community-based nonprofit victim services program that serves my county? Many community-based nonprofit victim services programs serve multiple counties. The following statewide organizations can help you get in touch with your local programs: Oregon Coalition Against Domestic and Sexual Violence http://ocadsv.org/looking-help Oregon Mothers Against Drunk Driving http://www.madd.org/local- offinPs/nr/ Oregon Network of Child Abuse Intervention Centers http://www.childabuseintervention.org/our-centers/services-bv-center Parents of Murdered Children http://www.pomc.com/portiand/index.htm Shannon Sivell – Department of Justice contact (503-378- 5348) http://www.do*.state.or.us/victims/pages/contact/aspx Page 10 of 11 As part of the Tustice Reinvestment grant monitoring process, each Criteria victim services prov=ider has been asked to respond, in narrative form, to • • • anAnnual Progress Report. This Progress Report asks the provider to Criteria io ere developed to help detail how they are using grant funds to meet specific criteria. guude hoer service providers are, recognizing that those individuals may not feel comfortable or ;welcome targeted 10% funds. Each Here is a more detailed description of the criteria and provider's application for examples of how a provider may respond: funding was required to Barriers come in many different forms and can keep individuals from address all four criteria: Meeting the needs of the marginalized and underserved . Demonstrate need for the Identify the targeted underserved population and detail how the proposed services in the organization is using grant funds to reach that population. £x community targeting Outreach efforts target and serve homeless mctirns wf crime, where-wr they marginalized and are, recognizing that those individuals may not feel comfortable or ;welcome underserved populations in apprLvdiing a brick -and -mortar service location. the eommu nits: Addressing access barriers • Address access barriers, Barriers come in many different forms and can keep individuals from such as but not limited to: accessing badly needed services_ Responses may include a language, literacy, description of a specific barrier and hose the provider is working to ` bilin ,transportation and cultural practices: remove it. £x: Hiring a Rrlssiwt speaking clinician to address language • lYlCIeaSe capacity for area; and cultural brasiers to better serer tb a growing Russ rut population to the where services are difficult ser. ice area. to access, are limited or Increasing capacity where services are difficult to access, limited or non-existent; and non-existent • Invest in trauma -informed Geographic barriers can make it difficult for a provider to deliver the interventions and services. same level of sen -ice. This disadvantages those who are more isolated, particularly in rural communities. Ex: Tele -counseling stations are may be located in libraries, probation of fiees and schools and offer immediate private access to victim services professionals — a benefit to rural locations that are historically cut q ffrorn serrnices. Investing in trauma informed services Trauma informed services stem from an organizational structure and treatment framework that involves understanding, recognizing, and responding to the effects of all causes of trauma. Ex: Engage in regular trainings and meetings wound the prevision of trauma -reformed services allwrtnng for modifications in the delivery of services to demonstrate an understanding of hors a survivor might perceive :what is happening. The Criminal Justice Commission recognizes that implementation is a process and can result in plan changes based on new information or circumstances. Victim service providers will be asked to describe any current orplanned deviations from activities proposed in the original grant application. For more information, visit Oregon.gov/CJC/Victims Page 11 of 11