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HomeMy WebLinkAbout2011-2012 Work Plan & 2010 Annual ReportDESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT WORK PLAN 2011 - 2012 The Community Development Department’s mission is to facilitate orderly growth and development in the Deschutes County community through coordinated programs of Land Use Planning, Environmental Soils, Building Safety, Code Enforcement, education, and service to the public. Coordinated Services and Administration Building Safety Environmental Soils Planning Community Development Department Page 2 of 20 Work Plan - 2011-2012 June 22, 2011 COORDINATED SERVICES AND ADMINISTRATION DIVISION The Community Development Department (CDD) Coordinated Services and Administration division is managed by Tom Anderson, Director. Operations within this division include satellite offices in Redmond and La Pine as well as the main office in Bend. The Administrative Supervisor for Coordinated Services oversees 5 Permit Technicians who serve customers, handle phone calls and process related paperwork in support of each division. In addition, CDD has an Administrative Secretary who provides support to all divisions. 1. CDD customer service will continue to be the highest priority in FY 2011-12. Management will continually assess customer feedback to ensure that the “front counter” is run efficiently, wait times are minimized and comprehensive and accurate information is provided. Specifically, we will strive to maintain our high overall customer service rating and develop a means to obtain a greater number of customer survey responses. As a result of continuing declines in business volume and permit revenue, CDD staffing levels have unfortunately undergone dramatic decreases. A primary challenge in FY 2011-12 will be to manage existing staff to minimize disruption in service levels. This includes shift changes, areas of assignment and changes to assigned CDD offices. 2. Provide phone coverage Monday through Friday; returning all calls within 24 hours. 3. Continue implementing additional elements to the scanned image database. In addition to scanning all new files received or generated on a daily basis, the next project will include scanning of historical comprehensive plan documents. Long range planning staff will inventory and identify the documents for ease of document retrieval. Historic Preservation documents are also now in the process of being included in the database. 4. Maintain seamless customer service associated with the administration of the City of Redmond building program. Although the City continues to work toward developing its own building program, it is important to continue to implement improvements to County service provision as they are identified. Ensure responsiveness to informational requests. The City of Redmond has a fully functioning inspection request phone system as well as a web application with the automated inspection request system. 5. Evaluate the effectiveness of the permitting system and the need to enhance, modify or terminate certain features within the system to meet current needs and expectations, without adversely affecting the original data. A main focus will plan for eventual migration to the system purchased by the State of Oregon Building Codes Division. Staff has been participating in a quarterly focus group committee to establish a statewide standard configuration for the new software system. This ongoing participation has been extremely helpful to the state and staff when dealing with the eventual migration to a new system. The City of Springfield has been converted to the Community Development Department Page 3 of 20 Work Plan - 2011-2012 June 22, 2011 new State e-permitting system, with Lane County being the next jurisdiction to be converted. Visits to both of those jurisdictions will be scheduled for FY 2011-12. 6. As part of the future migration to the new permitting software system, CDD will continue its database clean-up project. This project will identify permits, scanned documents, land use actions and code enforcement cases on deleted tax account numbers and migrate them to the new tax account number. This will streamline the data conversion process that will be necessary to migrate to new software, plus keeps our records current and readily available. 7. A new project that has been developed is to update and correct existing addresses, as well as create addresses for properties that have had permits issued, but have not had an address formally assigned. 8. Assist County Administration in the processing of Liquor License Applications to determine whether there are any existing Building Safety or Planning issues, which could preempt applicants from qualifying for licensure. 9. Participate on the County Campus Safety Committee, while maintaining a CDD safety team to conduct quarterly inspections and the annual fire drill. The team will have representation from each division and will continue to emphasize safety and accident prevention at weekly division meetings. Continue to work with Risk Management and other Departments as appropriate to ensure the safety of staff and visitors. The Department is committed to maintaining an exemplary safety record while complying with all applicable Occupational Safety and Health Administration (OSHA) regulations. Community Development Department Page 4 of 20 Work Plan - 2011-2012 June 22, 2011 CODE ENFORCEMENT The Code Enforcement program consists of two Code Enforcement Technicians (1.5 FTE) working in coordination with law enforcement personnel from the Sheriff’s Department, supported by CDD management and the CDD operating divisions. Code Enforcement is responsible for investigating code violation complaints associated with the building, land use, on-site septic systems and solid waste codes, with the overriding goal of achieving voluntary compliance. Ongoing 1. Continue proactive Code Enforcement effort in investigation of illegal second dwellings, review of temporary use permits, and replacement dwelling follow-up. Expand program to include periodic checks on lots sold by the county that contain non-development covenants. 2. Continue to establish a relationship between CDD Code Enforcement and rural subdivision homeowners associations. Code Enforcement Technicians make themselves available to speak at stakeholder meetings to share Deschutes County Code Enforcement information and operating procedures. 3. Participate in land use text amendment process by providing information and insight to ensure code enforceability. An example is the proposed text amendment to allow limited commercial events on rural farmland. 4. Survey other code enforcement jurisdictions and incorporate innovative practices where appropriate. This effort includes direct involvement with the Oregon Code Enforcement Association (OCEA), conference participation and networking. Projects (Listed in priority order as time allows) 1. Implement the newly developed ordinance for assessment of monetary penalties for building code violations. This administrative process was required under SB 915 (2009). 2. Consistent with Code Enforcement staff reductions and in consultation with division managers and County legal, develop and implement as necessary a triage procedure for investigation and processing of cases. 3. Continue thorough review of the Code Enforcement Procedures Manual, including input from the Board of Commissioners, and update those sections to reflect current practices, delete those no longer appropriate, and add provisions for updated objectives. One discussion item will be a review of the policy on accepting anonymous complaints. Community Development Department Page 5 of 20 Work Plan - 2011-2012 June 22, 2011 GEOGRAPHIC INFORMATION SYSTEMS (GIS) In addition to supporting the mapping and geographical analysis needs of each of the operating divisions, the GIS Analyst/Programmer is responsible for the development and maintenance of the County digital spatial database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses. In addition, GIS supports customer service applications. GIS PROJECTS 1. Continue to educate CDD staff on the use of GIS data and products in their work objectives, and identify areas where current or modified GIS capabilities may assist those objectives, including enhanced linkages between the GIS and permit systems. Areas of particular emphasis include: Providing training and assistance for CDD employees and outside groups as requested for Community Development Online Mapping Applications Maintaining and enhancing GIS Metadata when necessary 2. Work with Information Technology Department (IT) to maintain and support the Community Development Department Online Mapping Application. 3. Provide technical support for personal computers, printers, projectors and computer systems. 4. Provide technical support, including mapping and analysis to the cities of Bend, La Pine, and Sisters for future Urban Growth Boundary (UGB)/Urban Reserve Area (URA) expansions. 5. Create and inventory databases and maps for all surface mines in Deschutes County. Work with the Planning Division to determine which surface mines are currently active and which surface mines have been reclaimed. Determine which surface mines no longer require Surface Mining Impact Area reviews; update the Land Use Tracking System (LUTS), Geographic Information System (GIS) and Deschutes Information Access Line (DIAL) to reflect the current mining status. 6. Continue to provide support to Long Range Planning Division for the Comprehensive Plan Update. Assist with mapping, analysis and technical support. 7. Update and enhance the Land Use Tracking System (LUTS) by incorporating and updating the spatial databases contained within LUTS. 8. Continue to work with the CDD technology team to help refine Electronic Plan Review for Building Safety Division. 9. Continue to assist Long Range Planning with mapping and database support for the Destination Resort Remapping Project. Community Development Department Page 6 of 20 Work Plan - 2011-2012 June 22, 2011 10. Continue to provide GIS support of the South County Groundwater Protection Project. 11. Work with the Transportation Planner, ODOT and their Transportation Planning Analysis Unit (TPAU) in an effort to complete the update of Deschutes County’s Transportation System Plan. 12. Create pre-printed series of maps that will be provided in PDF on the department Web site. WEB PROJECTS* *Note: The CDD Webmaster resigned during FY 10-11, and due to budget restraints, was not replaced. Therefore, CDD will rely on assistance from the Information Technology Department (IT) to complete the objectives outlined below. 1. Online Ecommerce Application: Develop ability to process other types of permits online such as roof replacement permits using our ecommerce application. 2. Electronic Plan Review Application: Rebuild and enhance application using Flex technology. Add ability to create account for public. Add workflow component. Developers will submit building plans in digital format online; integrate further into current business processes. 3. Community Development Document Retrieval Application Records / Searches: In conjunction with Information Technology (IT) staff, develop a search system to research child/parent tax lot number structure in order to retrieve data attached to cancelled tax lots. 4. Complete transition of the CDD webpage to the new County platform and protocols. In conformance with that transition, continue to maintain and keep data current on the web site. Add additional functionality, such as email subscriptions to current information, fee calculators, customer surveys and embedded property research. Continue to expand the information center to provide a “one stop shop” for all of Community Development’s data. Add interactive forms to help staff process incoming information such as: · Get Legal Program/Quickstart Program Pages · Online Address Request Form · Online Address Problems Form · Online Property Violation Report Form 5. Counter Web Applications: Develop well organized counter web applications for planners, permit technicians, plan reviewers, building inspectors and environmental health inspectors to retrieve information and maps pertaining to their needs. Place all information in one location instead of having to retrieve it from many sources. Develop and implement better, more user friendly web tools for staff. 6. Public Access Application Upgrade: Upgrade public access terminal applications to use current technology and be more user-friendly. Provide additional information which may incorporate functionality of the one stop shop applications, with focus on the customer. Community Development Department Page 7 of 20 Work Plan - 2011-2012 June 22, 2011 7. Mobile Applications: Develop mobile building inspection application to gain access to data and reports for use by the inspectors in the field. 8. Update and Reorganize Tables: Work with Information Technology staff to update and reorganize our Community Development tables. Make available for use in the Data Warehouse. 9. Online Community Development Statistics Dashboard Application: Automate monthly statistics reports in a Flex dashboard format. This application would include dynamic charts and reports. The database needs to be updated and reorganized first. 10. Land Use History Documents Application: Automate application to retrieve land use history maps and documents scanned by the Clerk’s office. Community Development Department Page 8 of 20 Work Plan - 2011-2012 June 22, 2011 BUILDING SAFETY DIVISION The Building Official, David Pedersen, seven Building Inspectors and support staff provide construction plan review, consultation and inspection to assure compliance with national and State building specialty codes. Deschutes County's Building Safety Division interprets and enforces the state mandated Building Codes for the people of the community through a process of education and a clear and fair application of the Specialty Codes. The Division provides services to the City of Redmond through a contract and provides various services to Lake, Jefferson, Crook, and Harney Counties, the City of Bend and the State of Oregon Building Codes Division on an “as needed" basis. 1. Maintain field inspection turnaround time to meet goal of 24 hours, with Plan Review completion within the stated time frames of 10 days for commercial and 7 days for residential. 2. Continue to participate in regular meetings with the Central Oregon Builders Association (COBA) and maintain an excellent working relationship with that group. 3. Continue to review and refine the process for determining Agricultural and Equine exemptions with the goal of all exemptions meeting the requirements of ORS 455.315. 4. Continue to refine the permit expiration rules and practices with the goal of reducing the number of dormant or abandoned open permit files. 5. Maintain existing intergovernmental agreements with other jurisdictions to offset the staffing shortages for our Building Division and other local Building Divisions. 6. Work to refine and expand the process to advise customers on energy efficient building materials and practices. These efforts will be conducted both at the plan review and inspection phase of development projects. Activities will be documented for reporting to the Department of Energy (DOE). 7. Work with the Planning Division to investigate the potential benefits and drawbacks of adopting a County Grading Ordinance. This will entail examining the ICC model Grading Code, along with local adaptations utilized by other jurisdictions. Present a decision framework to the Board of County Commissioners. 8. Develop and coordinate a process that will ensure that all necessary permits have been issued by the Building and Environmental Soils Divisions when inspections of wastewater sewer/septic system repairs and alterations are required. Community Development Department Page 9 of 20 Work Plan - 2011-2012 June 22, 2011 ENVIRONMENTAL SOILS DIVISION Provide and promote protection of Public Health and the Environment through education, consultation, and regulation. The Environmental Soils Division (ES) is responsible for the onsite wastewater treatment system program as the agent of the Oregon Department of Environmental Quality (DEQ). ES provides site evaluations, design review, permitting and inspection of onsite wastewater treatment and soil absorption systems. ES also inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an Operation and Maintenance tracking system, informs the public on wastewater treatment systems and regulations, and investigates sewage hazards. ES works with the state and other jurisdictions to promote public water and natural resource protection throughout Deschutes County. In addition, ES supports and is participating with DEQ in the proactive pursuit of groundwater protection in Southern Deschutes County. One staff Environmental Health Specialist with additional help provides these services. Goal: Maintain service turnaround averages with priority given to the investigation and repair of failing systems. · 10 days for construction-installation permits · 20 days for authorization notices and system reports · 30 days for site evaluation reports · Two days for pre-cover inspections (DEQ rules allow up to seven days for pre-cover inspections) Objectives: 1. Allocate staff as necessary to ensure efficient service and meet turnaround goals. 2. Develop checklists and handouts to help front counter permit technicians obtain complete applications and avoid follow-up requests for information. 3. Work with installers and owners to use the automated inspection request system. Goal: Communicate better with our customers and CDD staff Objectives: 1. Consistently provide high quality and clear professional reports, permits and documents to applicants and the public. Update template letters as necessary. 2. Attach the standardized inspection procedures flyer with permits, and encourage the use of the automated inspection request line. Community Development Department Page 10 of 20 Work Plan - 2011-2012 June 22, 2011 3. Update the authorization notice application questionnaire to better understand what the applicant is proposing. Potentially expand the application to other application processes. 4. Develop an electronic mailing list for installers and distributors to improve information transfer and distribution. 5. Instruct installers on how to obtain a list from the CDD website of active and expired permits that identify them as the installer. This should help finalize permits and improve service. 6. Prepare and send out at least one installer newsletter each year. 7. At the time of issuance of the Certificate of Satisfactory Completion, provide information to owners regarding the Operation and Maintenance requirements for their system and rules for owners of Alternative Treatment Technologies (ATT). 8. Meet as necessary with permit technicians and other CDD staff to ensure consistent and clear communication with customers. Goal: Provide an On-site Wastewater Treatment Systems Operation and Maintenance (O & M) oversight program that is practical and effective for homeowners and maintenance service providers. *OAR 340-71 requires ongoing maintenance contracts, service tracking and reporting for Alternative Treatment Technology (ATT) systems. Objectives: 1. Continue to refine database and office processes to efficiently track O & M activities. 2. Work with other counties and DEQ to develop a plan to ensure continued O & M compliance, time of sale transfers and enforcement of non-compliant systems as required by rule. 3. Communicate with the O & M providers to more efficiently track annual inspections, fees, ownership changes and contract extensions. 4. Support statewide efforts to improve, expand and modernize the O & M program. Goal: Promote groundwater protection in South County with nitrogen reducing system permits and financial assistance programs. Objectives: 1. Provide homeowners and installers with updated information about denitrifying technologies and requirements in South County. 2. Evaluate newly approved technologies for nitrogen reducing capabilities. Community Development Department Page 11 of 20 Work Plan - 2011-2012 June 22, 2011 3. Provide financial assistance opportunities where needed and appropriate (Nitrogen Reducing System Rebates and the NeighborImpact Non-conforming Loan partnership). 4. Explore new financial assistance options for owners under financial hardship that need to repair or upgrade their onsite wastewater treatment system. 5. Maintain a handout of approved nitrogen reducing septic systems. 6. Continue to apply knowledge gained during the La Pine Demonstration Project and associated scientific studies to provide cost-effective solutions on difficult sites, and promote innovation with DEQ. Goal: Assist the Department of Environmental Quality (DEQ) efforts in achieving a sustainable solution to the developing public health hazard in South County. Objectives: 1. Provide staff assistance and input associated with the Southern Deschutes/Northern Klamath Groundwater Protection Steering Committee established by DEQ to investigate alternative solutions to groundwater protection. 2. As opportunities become available, work with stakeholders to assist in future sewer feasibility studies or logistical research. 3. Provide constructive input and support for creative solutions presented through the committee or other avenues. Goal: Promote other programs that affect water quality and natural resources in Deschutes County. Objectives: 1. Coordinate with other agencies and jurisdictions regarding the Underground Injection Control Program (UIC), new Gray water Reuse rules, and Storm water impacts. 2. Promote the abandonment of sewage drill holes. Long-term goals: · Update County Code Chapter 13.08 to be consistent with contemporary rules and requirements. · Update the DEQ contract for the Onsite Wastewater Treatment System Program to be more consistent with current rules and requirements (current contract dates from 1981). · Develop and coordinate a process that will ensure that all necessary permits have been issued by the Environmental Soils and Building Divisions when inspections of wastewater sewer/septic system repairs and alterations are required. Community Development Department Page 12 of 20 Work Plan - 2011-2012 June 22, 2011 PLANNING DIVISION PROVIDING COURTEOUS, TIMELY, AND PROFESSIONAL LAND USE PLANNING SERVICES THROUGH INNOVATIVE, COST-EFFECTIVE, AND COMMUNITY-BASED SOLUTIONS. The Planning Division consists of 9 employees, including the Planning Director, an Administrative Secretary, 2 Principal Planners, 4 Senior Planners, and 1 Associate Planner. The Division’s work plan is organized by project or service within current and long range planning. Current Planning handles individual land use applications, zoning review and sign-off for building and septic permits and information to the public on all land use related issues. It is also responsible for all addressing and road naming in the rural County. Long Range Planning conducts public involvement to consider land use policy, updates the County Comprehensive Plan and zoning regulations and coordinates with cities and agencies on various planning projects. Most planners perform duties in multiple areas in both current and long range. The Community Development Department and Planning Division have reduced staff due to decreased work volume and corresponding revenue over the past two years. These actions may impact service delivery depending on the volume, complexity, or contentiousness of development applications or specific projects. Services and projects are defined as “required,” “priority” and “discretionary.” A required service or project is: · Required by law; · Implements a Deschutes County Board of Commission approved fiscal year goal; and/or · Meets minimum service standards established by the Board and/or County Administration. A priority service or project is: · Dependent on resources available, but the expectation is that many, but not all projects, will be provided, pursued or completed within the work plan time frame; · An exceptional level of customer service and/or facilitated partnerships with our direct customers, the general public, or a private, non-profit or public entity; and/or, · Currently underway and is recommended to be continued and/or completed within the fiscal year. A discretionary service or project is: · Pursued and/or completed if resources are available, with the expectation that few, if any, of the items will be undertaken during the work plan time frame, but nonetheless should be considered a priority in subsequent fiscal year work plans. Community Development Department Page 13 of 20 Work Plan - 2011-2012 June 22, 2011 CURRENT PLANNING Required 1. Meet 150-day time limits for processing all current planning applications. 2. Process applicant initiated code amendments to change land use regulations to fix problems, clarify regulations and allow new uses. This averages about 2-4 amendments each year. 3. Process land use applications for the City of La Pine under an Intergovernmental Agreement. 4. Counter duty, phone duty, and appointments. Counter planner available 8 a.m. to 5 p.m., Monday through Friday, Wednesday (9 a.m. to 5 p.m.). Provide for customer appointments with individual planners as needed. (Note: We expect about 2,000 planning customers next fiscal year.) Provide phone coverage Monday through Friday; return all calls within 24 hours. 5. Work with Code Enforcement to respond to code complaints and monitor conditions of approval for land use permits. 6. Continue cost accounting system for current planning section and analyze data from that system. Information will be used to review fees and to quantify work tasks not directly tied to land use permits. 7. Provide assistance as needed to internal customers on land use matters. Priority 8. Update/create a full complement of standardized land use decision templates for the most common applications. 9. Issue all administrative decisions for land use actions that require prior notice within 45 days of determination of complete application. 10. Issue all administrative decisions for development actions (sign permits, lot-line adjustments etc.) and land use actions that do not require prior notice (non-visible landscape management and abbreviated Surface Mining Impact Area site plans) within 21 days of determination of complete application (Note: Approximately 500 applications are expected in the next fiscal year). Discretionary 11. Increase opportunities for customers to access information through the use of technology. Areas to explore are: · Design and function of the CDD Web site · Readability of information · Monitor “hits” on the CDD Web site to determine most popular sites Community Development Department Page 14 of 20 Work Plan - 2011-2012 June 22, 2011 · Develop a standardized pre-application process 12. Enhance pre-application process for all land-use applications. LONG RANGE PLANNING COMPREHENSIVE PLAN Required 1. Adopt Comprehensive Plan Update. (This item is expected to be completed by June 30, 2011. If it is not adopted by that date, then it will be the #1 long range planning priority for completion in early Fiscal Year 2011-12. Other projects below might be delayed until adoption occurs). 2. Adopt new Destination Resort Overlay Zone Map. (This item is expected to be completed by June 30, 2011. If it is not adopted by that date, then it will remain a high priority long range planning priority for completion in early Fiscal Year 2011-12. Other projects below might be delayed until adoption occurs). 3. Adopt Transportation System Plan Update. 4. Initiate a South County Community Plan to update, replace or supplement the Regional Problem Solving Chapter depending on the status of the DEQ-led S. Deschutes/N. Klamath Groundwater Protection Project. 5. Initiate amendments to the Comprehensive Plan to recognize the Local Wetland Inventory as a new state inventory for Deschutes County. 6. Monitor HB 3615 implementation in Southern Oregon, HB 2229 administrative rulemaking, and initiate a work program to implement the Big Look Task Force recommendations to address agricultural land definitions and/or designations upon Legislative or Land Conservation and Development Commission authorization. 7. Develop a 20-year action plan to implement updated Comprehensive Plan. Discretionary 8. Develop a work program to update Goal 5 inventory of natural and cultural resources. 9. Initiate Phase 2 of the destination resort study. Phase 1, Perceptions of Destination Resort Impacts in Deschutes County, conducted by the University of Oregon Community Planning Workshop, was completed in Fall, 2010. Community Development Department Page 15 of 20 Work Plan - 2011-2012 June 22, 2011 CODE AMENDMENTS Required 1. Process applicant-initiated code amendments. 2. Adopt Small Wind Energy Systems text amendments. (This item is expected to be completed by June 30, 2011). 3. Complete text amendment process to address commercial events on farm land. Priority 4. Initiate a package of text amendments to (1) implement 2011 legislation related to Deschutes County, and (2) to address errors, omissions, clarifications and clean-ups of the county land use code. Discretionary 5. Initiate adult entertainment and adult-oriented business code amendment, to create clear and objective standards that are content neutral and do not restrict free expression, to separate such uses from religious and educational uses. Adult entertainment and adult- oriented businesses would exhibit the same high standards of site planning and landscape management zone requirements as all commercial or industrial developments. 6. Initiate a text amendment to propose a variance process in the solar ordinance. 7. Initiate a text amendment to update wildfire protection standards. 8. Initiate a text amendment to prohibit the issuance of land use and building permits if a property has a pending code violation or is in violation with conditions of approval from a prior land use decision. 9. Initiate text amendments to allow small destination resorts, and/or revise destination resort siting criteria. 10. Work with the Building Division to investigate the potential benefits and drawbacks of adopting a County Grading Ordinance, and assist in the process to develop and adopt such an ordinance if directed by the Board of Commissioners. (REVISED PER BUILDING DIVISION SECTION). 11. Complete other code amendments as staff time permits. Community Development Department Page 16 of 20 Work Plan - 2011-2012 June 22, 2011 NATURAL RESOURCES Required 1. Coordinate with Environmental Soils Division and the Oregon Department of Environmental Quality on their efforts to lead the groundwater protection program for the Upper Deschutes basin, including discussions regarding Statewide Planning Goal 11 (Public Facilities). 2. Administer grants to complete a Local Wetland Inventory for Tumalo, if awarded. Discretionary 3. Coordinate with the County Forester, Oregon Department of Fish and Wildlife, Oregon Department of State Lands, Oregon Department of Forestry, Oregon State Parks and Recreation Department, and environmental non-government organizations to discuss wildland urban interface issues near wetland and riparian areas. Many areas of the unincorporated county have community wildfire protection plans or state legislation (Senate Bill 360) that give homeowners a framework for minimizing their wildfire risk in wildland urban interface areas. 4. Resolve conflicts between County land use requirements for preservation of vegetation in wetland and riparian areas and goal of fuel reduction to prevent wildfire risk. Develop riparian/wetland treatment techniques so they jointly address the fuel load and riparian restoration/enhancement. 5. Continue coordinating with the Upper Deschutes Watershed Council, Deschutes Basin Land Trust, Deschutes River Conservancy and County Property Management on management options for County owned land adjacent to Deschutes and Little Deschutes Rivers in the South County. 6. Continue to pursue opportunities for wetland grant funding for restoring/enhancing wetlands. Prepare and administer grants as needed. TRANSPORTATION Required 1. Provide comments and expertise to current planning staff on land use applications, and calculate System Development Charges (SDCs) as part of land use application review process or upon request. 2. Participate in the annual County Capital Improvement Plan (CIP) process. Priority 3. Participate in ODOT funded refinement planning projects for Highway 97 and Highway 20. 4. Deschutes National Forest Transit Study Steering Committee. Community Development Department Page 17 of 20 Work Plan - 2011-2012 June 22, 2011 Discretionary 5. Coordinate with local, state and federal agencies through the Deschutes County Bicycle and Pedestrian Advisory Committee to develop a regional trail plan. Upon completion of a trail plan, amend the Transportation System Plan (TSP) to include the routes. Also work with the Bicycle and Pedestrian Advisory Committee to develop an online trail guide. 6. Coordinate road issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban interface plans. 7. Assist the City of Bend with Safe Routes to School (SR2S) efforts in the Bend-La Pine School District, and County schools (Tumalo Elementary). 8. Continue to pursue grant funding for transportation projects. Prepare and administer grants as needed. COMMITTEES 1. Bend Metropolitan Planning Organization Technical Advisory Committee 2. Central Oregon Area Commission on Transportation (COACT) TAC 3. Highway 97/20 Project Technical Advisory Committee 4. La Pine Transportation Planning Committees 5. Bend Airport Master Plan Update Technical Advisory Committee 6. Wickiup Junction/97 Technical Advisory Committee 7. US 20 in Tumalo Project Technical Advisory Committee 8. Central Oregon Rail Plan study group 9. Commute Options Working Group 10. Deschutes County Bicycle and Pedestrian Advisory Committee PUBLIC INVOLVEMENT Required 1. Staff the Planning Commission. 2. Complete and submit the Annual Community Involvement Report to the State Citizen Involvement Advisory Committee. 3. Continue creating and updating CDD web sites to provide information on specific planning-related programs and opportunities for public participation. Community Development Department Page 18 of 20 Work Plan - 2011-2012 June 22, 2011 Discretionary 4. Explore the potential for conducting polling and public surveys through the County Web site or media outlets such as television, radio and print. HISTORIC PRESERVATION 1. Staff the Deschutes County Historical Landmarks Commission (HLC). 2. Create new HLC membership and meeting schedule. 3. Administer Certified Local Government (CLG) grants for historic preservation projects. 4. Coordinate with Bend and Redmond to establish separate and independent HLC’s. Initiate text amendments to Deschutes County Code (DCC) to reflect the new composition of the County HLC, as well as other necessary procedural changes. COORDINATION/COMMITTEES ORS 195.025, regional coordination of planning activities, requires each county to coordinate all planning activities affecting land uses within the county, including planning activities of the county, cities, special districts and state agencies, to assure an integrated comprehensive plan for the entire area of the county. This section lists specific coordination projects and committees anticipated to require County resources, but not the full range of ongoing coordination activities in which county planning staff participates. Deschutes County’s coordination on these projects will depend on the resources available and the completion of County priority projects. ECONOMIC DELEVOPMENT 1. Initiate Comprehensive Plan amendment to recognize the Regional Economic Opportunity Analysis (REOA), and participate in efforts to implement the REOA. BEND 2. Coordinate with the City to address the Urban Growth Boundary Amendment remand, including attending UGB Remand Task Force meetings. 3. Coordinate with the City to update the Airport Master Plan. 4. Assist the County’s Property and Facilities Department to rezone the former landfill site along Simpson Avenue from industrial to a mix of uses. LA PINE PARKS AND RECREATION DISTRICT 5. Coordinate on BLM land transfers. 6. Coordinate on land use and environmental health issues associated with parks facilities at Rosland Campground. Community Development Department Page 19 of 20 Work Plan - 2011-2012 June 22, 2011 REDMOND 7. Participate in South Redmond Collaborative Work Group (SRCWG), and assist in implementing SRCWG projects. 8. Assist the County’s Property and Facilities Department and City to rezone the County- owned east Redmond property from Open Space Park Reserve to industrial/mixed use. LA PINE 9. Transition all planning services to the City upon the State’s acknowledgement of the La Pine land use code. LOCAL/STATEWIDE COMMITTEES 10. Association of Oregon County Planning Directors 11. Deschutes River Mitigation and Enhancement Committee 12. Project Wildfire 13. State Legislative and/or Administrative Rule Work Groups 14. USFS Provisional Advisory Committee 15. Planning representative on regional water planning discussions, headed by irrigation districts, Central Oregon Intergovernmental Council, Oregon Consensus and others ONGOING PROJECTS 1. Portland State University, Population Research Center, 2010 Housing Unit and Population Questionnaire · Coordinate with Assessor and Administration Offices · Submit questionnaire to Portland State University in Fall, 2010 2. US Census · Assist GIS staff regarding the Local Update of Census Addressing and annual annexation updates in Deschutes County. 3. Oregon Legislature · Participate in and monitor annual Legislative sessions, committees and work groups to amend state planning law, and keep the Board, Planning Commission, staff and the public informed and engaged of such activities. Community Development Department Page 20 of 20 Work Plan - 2011-2012 June 22, 2011 4. Land Use Board of Appeals (LUBA) · Prepare for and respond to Land Use Board of Appeals cases related to Deschutes County. Addressing LUBA cases may impact current and/or long range work plan items depending on the number and type of cases requiring staff resources.