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HomeMy WebLinkAbout3-11-22 Audit Committee Minutes ApprovedX X For Recording Stamp Only Minutes of the Meeting of the Deschutes County Audit Committee Friday, March 11, 2022 This meeting was held virtually via Zoom Conference Call Facilitator: David Givans, County Internal Auditor Aaron Kay, Performance Auditor Audit Committee Public Members (6 members) X Daryl Parrish, Chair X Tom Linhares X Scott Re i ch Stan Turel Jodi Burch X Summer Sears Audit Committee County Management Members (3 members) X Patti Adair, Commissioner X Charles Fadeley, Justice of the Peace X Lee Randall, Facilities Director Others Present: X Nick Lelack, County Admin. X Greg Munn, CFO/Treasurer X Camilla Sparks, Mgmt Analyst X Kathleen Hinman, HR Director X Sharon Keith, BOCC Executive X Nahad Sadr -Azodi, Public Health Director Assistant X Emily Freeland, Health Services X Erik Kropp, Deputy County Adm i n . COVID Response Manager AGENDA: CALL TO ORDER: Chair Daryl Parrish called the meeting to order at 12:03 p .m. and introductions were made . D eschutes Cou nty Audit Committee Mee tin g: March 11 , 2022 1 Meeting Minute Approval: Motion made by Commissioner Adair to approve the minutes from the January 6, 2022 Audit Committee meeting. Motion supported by Chair Daryl Parrish . Summer Sears abstained as she was absent from that meeting. Motion Carried Popular Annual Financial Report: Chief Financial Officer Greg Munn and Camilla Sparks presented the report. Discuss ion held on methods of placing the PAFR out in othe r paths for public viewing . Suggestion also to add the h igh level major capital projects. External Auditor Request for Proposals: David Givans reported on the process fo r the RFP for external auditor services. Firms invited for interviews were Eide Bailly and Moss Adams . Mr. Givans reviewed the scoring results . Jana Cain , Finance was out of office this week on vacation and Mr. Givans will contact her next week for her opinion on the selection . Summer Sea r s made motion to recommend to the Board of County Comm issioners the selection of Moss Adams to perform the external audits for a five year period . The motion was supported by Daryl Parrish. Motion Car r ied Internal Audit Report: Management of Pandemic Case Investigation and Contact Tracing : David Givans reported on the impacts of the pandemic on the contract tracing efforts . HR Director Kathleen Hinman reported on the process for RFP process for temporary staffing to find personnel for cont r act tracing services . Health Services staff Nahad Sadr-Azodi and Emily Freeland commented on the pandemic response . Follow Up: Munis Part II Vendor Master: Aaron Kay reported on the internal audit report relative to the County accounting system Munis vendor master. Greg Munn commented on the recommendations and work plan . County Internal Controls: Aaron Key presented the continued presentation on the internal control policies . Garner Audit Hot Spots: Dav id Givans reported on common themes showing needs for internal audits . Discussion held whether to add any of the items into the current work plan . Desch utes County Audit Committee Meeting : Marc h 11 , 2022 2 Updates/Other Items: Mr. Givans reviewed the status list. • The case investigation and call taking report was completed this week and was sent out to the committee . • The County code review is scheduled for the next meeting and he will send it out for comments or edits . Adjournment: Being no further issues brought before the Committee the meeting was adjourned at 1 :44 p.m. Respectfully submitted , Sharon Keith BOCC Executive Assistant D eschutes County Audit Committee M ee ting: March I I , 2 022 3