HomeMy WebLinkAboutClerk's OfficeCounty Clerk’s Office
Presenter(s):
Steve Dennison
Jeff Sageser
Michael Lui
▪FY23-24 Proposed Budget Presentation
Budget Committee Meeting | May 24, 2023
Clerk’s Office Overview
A professional, knowledgeable
and friendly team that takes
pride in its work, providing
excellent and timely service to
customers while embracing and
actively meeting change.
Clerk’s Office Overview (cont.)
•Archive / Records Center
•Recording of Real Property Records
•Marriage Licenses
•Passport Applications
•Deschutes County Business Licenses
•Finders Keepers (Finding item valued over $250)
•Board of Property Tax Appeals (BOPTA)
•Elections and Voting
Clerk’s Office Accomplishments
•Imported 22 volumes of miscellaneous
records dating back to the 1900s.
•Migrated the audio tapes of board
meeting recordings from the 1970s-
1980s.
•Made Commissioners’ Journals available
online, including minutes, orders,
resolutions and ordinances.
•Heavily involved in testing new statewide
voter registration system.
FY 23-24 Clerk’s Office Budget Details
•Accepting passport
applications
•Issuing marriage licenses
•Recording real property
transactions
•Reimbursement for some
election costs
23-24 RESOURCES
FY 23-24 Clerk’s Office Budget Details
•Personnel
•Software and maintenance
agreement increases
•Paper costs (ballots and
envelopes)
•Postage for ballot mailings
23-24 REQUIREMENTS
FY 23-24 Clerk’s Office Fiscal Issues
•Sustained higher interest
rates could lead to long-term
impact on revenue.
•Unknown costs relating to
new statewide voter
registration system.
•Some state legislation, if
passed, could have
significant long-term
financial impact.
•The primary revenue source
for the Clerk’s Office is
recording fees. In FY 2023,
recording revenues dropped
by 50%. The primary driver
for the reduction in revenue
has been the recent
increases in interest rates.
•Cyclical election revenues.
Short-term Fiscal Issues Long-term Fiscal Issues
FY 23-24 Clerk’s Office Fiscal Issues (cont.)
•Recording fees are directly related to
the number of pages the County Clerk's
Office records.
•Mortgage records are the main revenue
driver to page count.
•As the cost of borrowing money
increases due to higher interest rates
the Clerk's Office is projecting a 47%
decrease in page county year over year.
Short-term Fiscal Issues and Long-term Fiscal Issues Continued
100,000
200,000
300,000
400,000
500,000
600,000
Total Page Count of Recorded Documents
Deeds, Mortgages & Lien Records
Current Challenges and Future Initiatives
•Work with county to provide solution to space needs for conducting elections safely and securely.
•Consideration of subscription based access to real property records online.
•Increase voter outreach, education and engagement.
•Space needs for elections
operations are critically
inefficient and pose risks.
•Some state legislation, if
passed, would have
significant impact on how
elections are conducted.
•Succession planning
continues to be reevaluated
by the Clerk’s Office
Challenges Future Initiatives
Thank you
We welcome any questions or comments.