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Presenters:
Lee Randall, Director
Jessica Campbell, Management Analyst
▪FY23-24 Proposed Budget Presentation
Budget Committee Meeting | May XX, 2023
Facilities Overview
Develop and manage County-owned
facilities and buildings to protect and
enhance the value of public assets,
provide a safe and efficient workplace
for County employees and visitors
and support future opportunities for
community improvement
Facilities Overview (cont.)
•Facility Management
•Building and Grounds
Maintenance
•Custodial Service
Facilities Overview (cont.)
•Located in four cities
•Approximately 40 buildings
•500,000 square feet of office
space
•21% square footage increase
projected from 2019 to 2026
Department Accomplishments
•First phase of planned HVAC
replacement at Juvenile
Community Justice
•Direct Digital Controls
migration of 6 buildings
•Exterior re-painting of 2
buildings
FY 23-24 Department Budget Details
•Majority of our resources
come from internal service
charges
•Facilities also receives
resources from services
provided to tenants.
23-24 RESOURCES
FY 23-24 Department Budget Details
•Increased custodial contracting
costs due to added square footage
•Escalation in contracting and
material costs
23-24 REQUIREMENTS
FY 23-24 Department Fiscal Issues
•Managing conceptual budget estimates for capital projects in a changing construction environment.
•Identifying future costs of major capital asset replacement (hardscapes, HVAC systems, and roofs) and establishing replacement schedules that align with projected revenues.
•Managing the increased costs of materials, labor, and equipment and the age of County facilities.
•Preparing for increases in custodial costs for standard services and the additional cost of increased service levels due to increased building occupancy.
Short-term Fiscal Issues Long-term Fiscal Issues
Current Challenges and Future Initiatives
•Continued development of Facility
Condition Assessments to aid in planning
for future capital maintenance needs
•Ongoing technical training for HVAC
technicians to increase department’s
internal capacity for maintenance of direct
digital control (DDC) of HVAC systems
•Continued focus on safety and resiliency
through seismic reviews and upgrades and
building safety and security improvements
•Expanding the department’s capacity to
respond to increased work order load
generated by county-wide growth and the
age of facilities.
•Maintaining service delivery levels for
furniture reconfiguration, flooring
replacements, safety and security
improvements and minor remodels in
response to the growth of direct service
departments.
Challenges Future Initiatives
FY 23-24 Special Requests
•Administrative Assistant (.75 FTE):
•Due to growth across all divisions (maintenance, custodial, capital maintenance and
capital construction) there is a need for higher level administrative support.
•Position would add capacity for maintenance and custodial contract processing, cost
allocation and project budget updating, project document management, and department
process improvement.
•Existing Administrative Support Specialist would focus on general administrative support
including accounts payable, work order management, reception duties, vendor badges,
parking permits, etc.
•Licensed Trades Supervisor (1.0 FTE):
•Due to continued growth there is a need for added capacity specific to HVAC and Electrical
maintenance.
•The existing maintenance supervisor position oversees three teams: HVAC/Electrical,
Building Maintenance, and Grounds/Landscaping
•Position would add capacity for supervision and performance of licensed trades work for
Electrical and HVAC maintenance and would allow each supervisor to spend more time in
the field providing direct supervision and performing hands-on maintenance work.
Thank you
Questions?