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HomeMy WebLinkAboutFacilitiesFacilities Presenters: Lee Randall, Director Jessica Campbell, Management Analyst ▪FY23-24 Proposed Budget Presentation Budget Committee Meeting | May XX, 2023 Facilities Overview Develop and manage County-owned facilities and buildings to protect and enhance the value of public assets, provide a safe and efficient workplace for County employees and visitors and support future opportunities for community improvement Facilities Overview (cont.) •Facility Management •Building and Grounds Maintenance •Custodial Service Facilities Overview (cont.) •Located in four cities •Approximately 40 buildings •500,000 square feet of office space •21% square footage increase projected from 2019 to 2026 Department Accomplishments •First phase of planned HVAC replacement at Juvenile Community Justice •Direct Digital Controls migration of 6 buildings •Exterior re-painting of 2 buildings FY 23-24 Department Budget Details •Majority of our resources come from internal service charges •Facilities also receives resources from services provided to tenants. 23-24 RESOURCES FY 23-24 Department Budget Details •Increased custodial contracting costs due to added square footage •Escalation in contracting and material costs 23-24 REQUIREMENTS FY 23-24 Department Fiscal Issues •Managing conceptual budget estimates for capital projects in a changing construction environment. •Identifying future costs of major capital asset replacement (hardscapes, HVAC systems, and roofs) and establishing replacement schedules that align with projected revenues. •Managing the increased costs of materials, labor, and equipment and the age of County facilities. •Preparing for increases in custodial costs for standard services and the additional cost of increased service levels due to increased building occupancy. Short-term Fiscal Issues Long-term Fiscal Issues Current Challenges and Future Initiatives •Continued development of Facility Condition Assessments to aid in planning for future capital maintenance needs •Ongoing technical training for HVAC technicians to increase department’s internal capacity for maintenance of direct digital control (DDC) of HVAC systems •Continued focus on safety and resiliency through seismic reviews and upgrades and building safety and security improvements •Expanding the department’s capacity to respond to increased work order load generated by county-wide growth and the age of facilities. •Maintaining service delivery levels for furniture reconfiguration, flooring replacements, safety and security improvements and minor remodels in response to the growth of direct service departments. Challenges Future Initiatives FY 23-24 Special Requests •Administrative Assistant (.75 FTE): •Due to growth across all divisions (maintenance, custodial, capital maintenance and capital construction) there is a need for higher level administrative support. •Position would add capacity for maintenance and custodial contract processing, cost allocation and project budget updating, project document management, and department process improvement. •Existing Administrative Support Specialist would focus on general administrative support including accounts payable, work order management, reception duties, vendor badges, parking permits, etc. •Licensed Trades Supervisor (1.0 FTE): •Due to continued growth there is a need for added capacity specific to HVAC and Electrical maintenance. •The existing maintenance supervisor position oversees three teams: HVAC/Electrical, Building Maintenance, and Grounds/Landscaping •Position would add capacity for supervision and performance of licensed trades work for Electrical and HVAC maintenance and would allow each supervisor to spend more time in the field providing direct supervision and performing hands-on maintenance work. Thank you Questions?