HomeMy WebLinkAboutRoadRoad Department
Presenters:
Chris Doty, PE, Director
Cody Smith, Asst Dir./County
Engineer
▪FY24 Proposed Budget Presentation
Budget Committee Meeting | May 25, 2023
Agenda
Introductions
Budgeting Priorities
Revenue Assessment
FY 24 Budget Review –major
programs
Transportation CIP
Please ask questions at any
time !
Department Overview
62.0 Full Time Employees (FY 24) plus Contract Seasonal Employees
We strive to
maintain the quality
and improve the
experience for all
users of the
Deschutes County
transportation
system.
Budgeting Priorities
#1
•Maintain the system
•Pavement Management Program: Sustained PCI.
•Signing/Striping
•Vegetation Management
•Shoulder Maintenance
•Bridge Maintenance
#2
•Operate the system
•Snow/Ice
•Roadside Hazards
•Event/Incident Response
•Fleet/Equipment
#3
•Improve the system
•Capital Projects
•Major Maintenance
•Safety Improvements
•Modernization
Road Department Fund Summary
Revenue:
•State/Fed
•Operations and Services (Cities)
•ISF (County Departments, Surveyor)
•External (contract work, outside
agencies)
Expenses:
•Personnel (all Road Dept)
•Materials/Services /Supplies
(operating expense)
•CIP Contribution and Pavement
Preservation Contribution to 465 Fund
•Equipment/Building contribution to
330 Fund
The Operating Fund for the
Road Department
Surveyor and Corner
Fund
Revenue:
•Surveyor Fees
•Recording Fees
Expenses:
•Reimburse 325 for
Personnel, Mtls,
Supplies, etc
Building and Equipment
Revenue:
•Transfer from 325
Expenses:
•Equipment per
replacement schedule
•Building improvements
as needed
•Reserves
Transportation SDC
Revenue:
•SDC Fee Revenue
Expenses:
•Transfer to 465 on a
per project basis.
Transportation CIP
Revenue:
•Contribution from
325
•Transfer from 336
Expenses:
•CIP Projects
•Bridge Replacement
•Major Maintenance
•Pavement Pres.
Vehicle
Maint./Replacement
Revenue:
•Interfund Trans from
other departments
Expenses:
•Reimburse 325 for
Maintenance
•Purchase new fleet
DC Road Agency
Revenue:
•SRS Funding
Expenses:
•Transfer to 325
325 Fund: Global Detail
Funding Source FY 24 Budget (FY 23)Funding Outlook/Comments
State Highway Fund Allocation $20.6M ($20.1M)Last year of HB 2017 fuel tax phasing.
PILT $2.2M* ($2.2M)County PILT to increase by $0.8M in FY
24. Discretionary allocation to Road.
SRS $0.7M ($0.7M)Federally authorized.
STBG $1.0M**(0.98M)**Currently held by ODOT pending fund
exchange resolution.
SDC $1.5M ($1.5M)Revenue tied to growth. Inflation
increase of 10.3%
Grants $0.7M ($0)FLAP reimbursement for CLH Project
Partnership $1.0M ($0.8M)Reimbursement for various services.
Internal/Other $1.7M ($1.5M)Majority is Survey Fund and Fleet
Reimbursement
Revenue Assessment/Outlook
FY 24 Budget Highlights
1. Pavement Management Program (chip seal,
overlay, crack seal, patch):
75 miles of chip seal (DC System) $2.5M (materials)
City of Redmond
City of Sisters
10+/-miles of Slurry Seal, various neighborhoods.
($0.3M)
Crack Seal, Patch, and leveling course (DC system),
$0.5M
15+/-miles of overlay ($6.3M)
Total Program: $9.6M (DC System)
43% Increase from FY 23 due to added overlay miles
Sustains Pavement Condition Index in low 80s (with $0
deferred maintenance)
#1
FY 24 Personnel Request (1.0 FTE)
1. Addition of a Shop Supervisor
Provide oversight of Fleet/Equipment Shop
personnel, quality control, and other
fleet/equipment maintenance related processes.
Avail Fleet/Equipment Manager to address other
division duties, such as:
Fleet/Equipment procurement
Department Safety Program
Facility Maintenance Projects and Scheduling
Fleet/Equipment performance measures
#2#2
Fleet/Equipment
Division Manager
Parts/Inventory
Clerk
Shop
Supervisor
Mechanics (6)
Mobile Servicer
Personnel#2
Building and Equipment: 330 Fund#2
Building and Equipment: 330 Fund#2
•Total 330 Fund Expenditures:
•$5,289,782
•Transfer from 325 Fund:
•$2,700,000
•Reserve:
•$3,531,972
….to the CIP