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Home My WebLink AboutCommunity DevelopmentCommunity Development Presenter(s): Peter Gutowsky, Director Sherri Pinner, Sr. Mgmt. Analyst ▪FY23-24 Proposed Budget Presentation Budget Committee Meeting | May 24, 2023 Department Overview Mission:Facilitates orderly growth & development ... through coordinated programs & education & service to the public. Community Development Divisions •Building Safety & Electrical •Code Compliance •Coordinated Services/Admin •Onsite Wastewater •Planning •Current & Long Range Department Accomplishments Safe Communities –Protect the community through planning, preparedness, and delivery of coordinated services. •Voluntary code compliance. •Resolve code compliance cases within 12 months. Service Delivery –Provide solution-oriented service that is cost-effective and efficient. •Achieve 6 to 10 inspection stops per day. •Issue onsite septic permits within 12 days of completed application. •Issue administrative decisions with notice within 45 days of completed application. •Issue administrative decisions without notice within 21 days of completed application. Department Accomplishments A Resilient County –Promote policies and actions that sustain and stimulate economic resilience and strong regional workforce. •Implement statewide legislation: •SB391 –Rural Accessory Dwelling Units •HB4079 –Affordable Housing Pilot Project •Comprehensive Plan Update initiated May ‘22 –est. 18 months to complete. •Community engagement through open houses, online surveys, over 50 local meetings reaching 550 community members. •Planning Commission identified as community advisory body, met 6 times to review and discuss project scope and plan. FY 23-24 Department Budget Details •Anticipate level permit volumes •Includes fee increases: •BS PLM & MECH -4%; •Elec. & Land Use -15% •Onsite –20% •Code Comp. -.02%; Planning -.05% •ICC building valuation increase –10.9% •$100K general fund –hearings officer services. •$20K MJ revenue 23-24 RESOURCES FY 23-24 Department Budget Details •Includes 64 FTE •Personnel increases: •COLA, step increases, HBT, PERS •Budget for hearings officer services 23-24 REQUIREMENTS FY 23-24 Department Fiscal Issues •Contingency plan for decrease in reserve funds. •Staff recruitment and retention strategies. •Succession planning. •Decrease in permitting volume. •Non-fee generating work consumes limited resources. •Staff turnover –training, obtaining certifications, retention efforts Short-term Fiscal Issues Long-term Fiscal Issues FY 23-24 Department Fiscal Issues 357 449 450 484 483 591 590 313 328 395 444 388 449 632 493 310 148 175 210 218 286 289 245 123 537 744 779 753 691 873 795 650 0 100 200 300 400 500 600 700 800 900 1000 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 Permit/Application Volume Comparison July 1st -April 30th SFD Permits Issued SFD Apps Received Site Eval Received Land Use Apps Received 18.2% 46.9% 37.1% 49.8% FY 23-24 Department Fiscal Issues 202 334 402 574 904 1000 863 788 784 80 330 338 534 763 893 766 752 731 0 200 400 600 800 1000 1200 2014 2015 2016 2017 2018 2019 2020 2021 2022 Code Compliance Annual Cases Opened and Closed Cases Opened Cases Closed Current Challenges and Future Initiatives •Coordinate with Human Resources to implement strategies to retain staff. •Explore opportunities to increase efficiencies in CDD’s business practices. •Continue website improvements with goal of improving content and customer experience. •Maintaining productivity while experiencing staff turnover. •Complexity of applications and code compliance cases. •Succession planning –next 6 to 8 years 14% staff eligible for retirement based on length of service. Challenges Future Initiatives CDD Reserve Funds (Funds 300-303) •Ensure the financial stability and ongoing department operations, reduce risk of being unable to fulfill service delivery commitments, provide workforce continuity and provide source of funds for organizational priorities. •Fund 300 –CDD General Reserve •Fund 301 –Building Safety Reserve •Fund 302 –Electrical Reserve •Fund 303 –Capital Improvement FY 23-24 Reserve Fund Budget Details •Transfers from Fund 295 •Anticipated balances: •Fund 300 -$2.26M -4.5 mos. •Fund 301 -$6.65M -20.6 mos. •Fund 302 -$734K -8.9 mos. •Fund 303 -$25K •Fund 301 & 302 ORS. req. 23-24 RESOURCES FY 23-24 Reserve Fund Budget Details •Transfers to Fund 295 •Anticipated transfers: •Fund 300 -$561K •Fund 301 –n/a •Fund 302 -$87K •Fund 303 –lobby hardening 23-24 REQUIREMENTS Other Funds •Fund 020 –Code Abatement –resources for enforcement of County solid waste and sanitation codes. Possible funding through Solid Waste fees, TBD. •Fund 296 –Groundwater Partnership –prior years’ proceeds from land sales and Reserve in the Pines Pollution Reduction Credits. •Fund 297 –Newberry Neighborhood –prior years’ proceeds from land sales to ensure groundwater quality in S. County. Thank you Questions?