HomeMy WebLinkAboutITInformation Technology
Presenters:
Tania Mahood
Kevin Furlong
▪FY23-24 Proposed Budget Presentation
Budget Committee Meeting | May 22, 2023
IT Overview
The IT Department for Deschutes
County provides reliable, innovative,
cost-effective, and proven solutions
to residents, the business
community, and County staff to
contribute to the success of the
citizens.
IT Accomplishments
•Converted all accounts to Microsoft 365
•Assembled an advisory group to provide
direction on how the County implements
and uses Microsoft 365
•Completed the onboarding of the managed
cybersecurity service provider
•Filled the IT Director position
•Installed new firewalls
FY 23-24 IT Budget Details
•IT is funded by internal service charges
•ISF charges increased 5.42% from the
previous budget year. Attributed to
inflation and moving two FTE from other
IT funds into this fund
•Moved Microsoft 365 licensing costs out
of this fund and into 661 fund until
licensing costs level out
23-24 RESOURCESFund 660 -IT
FY 23-24 IT Budget Details
•Personnel Services and the cost of
employees projected at $3.1M for FY24
•Major expenditures consist of $200K in
contracted services, $226K for software
maintenance and agreements
•Contracted services include managed
cybersecurity vendor. Software
maintenance and agreements majority of
expenditure
23-24 REQUIREMENTSFund 660 -IT
FY 23-24 IT Fiscal Issues
•Meet the needs of a growing
organization that is becoming more
reliant on technology
•Preparing for and managing the
increased cost of labor, acquisition of
equipment, and maintaining systems
to sustain current and expanding
services
•Managing the costs associated with
meeting security
requirements
•Microsoft 365 licensing was
moved out of this fund into the
reserve fund (661)
•The department anticipates
potential need for additional
FTE pending further
information
Short-term Fiscal Issues Long-term Fiscal Issues
Fund 660 -IT
Current Challenges and Future Initiatives
•Benchmark our security posture with peers
•Establish an emerging IT Service Management
practice inspired by Information Technology
Infrastructure Library (ITIL) framework starting with
change management
•Objectively establish the maturity of the organization
•Possess a minimum level IG2 for 18 CIS Critical
Security Controls
•Provide 10 employee trainings/yr. shaped by the
outcome of the IT engagement with stakeholder's
•Provide opportunities, pathways, and
processes to engage with
stakeholders
•Increased cybersecurity requirements
•Increased costs of labor, services, and
products
•Providing staff development and training to
keep relevant and up-to-date
•Hiring and maintaining appropriate staffing
to meet the needs of a growing organization
•10% turnover in existing staff due to
retirement
•Undefined maturity level of the IT
organization to benchmark against other
like-sized organizations
Challenges
Future InitiativesFund 660 -IT
FY 23-24 IT Budget Details
•IT Reserve is funded by
internal service charges
•ISF charges increased
30.01% from the
previous budget year
•Attributed to the
move of Microsoft
365 licensing costs
out of fund 660 and
into this fund
23-24 RESOURCESFund 661 –IT Reserve
Beginning
Working
Capital 84.3%
Interfund
Charges
15.7%
Information Technology Reserves
FY 23-24 IT Budget Details
•Major expenditures including
software licensing of Microsoft
365 licensing ($283.6K),
computers & peripherals
($70K), and technology
improvements ($248K)
23-24 REQUIREMENTS
Fund 661 –IT Reserve
Materials and
Services
38.7%
Reserve
61.3%
Information Technology Reserves
FY 23-24 IT Fiscal Issues
•None identified•Microsoft 365 licensing
was moved to 661 from
660 but will be moved
back to 660 when
licensing stabilization
has occurred,
approximately FY26
Short-term Fiscal Issues Long-term Fiscal Issues
Fund 661 –IT Reserve
FY 23-24 IT Budget Details
•Majority of revenues
come from clerk and
surveyor fees.
23-24 RESOURCES
Fund 305 –GIS Dedicated
Beginning
Working
Capital 98.2%
Interfund
Charges,
1.8%
Information Technology GIS
FY 23-24 IT Budget Details
•Personnel Services and
the cost of employees is
projected at $284K for 19
employees
•This decrease is attributed
to moving 30% of one FTE
into 660
23-24 REQUIREMENTS
Fund 305 –GIS Dedicated
Personnel
Services
44.2%
Materials
and Services
12.5%
Contingency
43.4%
Information Technology GIS
FY 23-24 IT 305 Fiscal Issues
•The revenue instability
creates challenges with
long-term planning
•Revenue is projected
to decline by 42% due to
the decrease of
recording title transfers
and security interests
•Removed the funding for
arial photography due to
decreased revenue
Short-term Fiscal Issues Long-term Fiscal Issues
Fund 305Fund 305 –GIS Dedicated
Current Challenges and Future Initiatives
•Long-term planning for
stability and vision of
this fund
•The funding instability creates
challenges
•IT GIS provides services to
specific departments,
supporting both their internal
GIS needs as well as the GIS
infrastructure and resources
required for their public
engagement.
Challenges Future Initiatives
Fund 305Fund 305 –GIS Dedicated
Thank you