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Home My WebLink AboutSolid WasteSolid Waste Presenters: Chad Centola Tim Brownell ▪FY 23-24 Proposed Budget Presentation Budget Committee Meeting | May 24, 2023 Solid Waste Overview Mission: Provide environmentally sound and cost-effective solid waste management services that are in compliance with all laws and regulations to the citizens of Deschutes County. Solid Waste Overview (cont.) •Fund 610 Operations •Fund 611 Landfill Closure •Fund 612 Landfill Post Closure •Fund 613 Capital Reserve •Fund 614 Equipment Solid Waste Accomplishments •Negus Transfer Station improvements project set for completion in FY 24 •Implemented side yard comingle and glass recycling in Sunriver •Solid Waste Advisory Committee (SWAC) selected the top landfill candidate sites for further assessment •Executed agreement for renewable natural gas (RNG) recovery facility at Knott Landfill FY 23-24 Solid Waste Budget Details Disposal Fees: •Assume 3% decrease in waste tonnage •Disposal tip fee increase from $60/ton to $70/ton for self-haul and $55/ton to $70/ton for franchise •Change in tip fee for a total disposal revenue increase of 7% year-over-year 23-24 RESOURCES FY 23-24 Solid Waste Budget Details Other Revenue (fee increases): •Yard Debris/Wood Waste: no change in volume, $6/CY fee •Miscellaneous: •Freon Appliances: no change in volume, $20/ea fee •Clean Fill: 2/3 volume, $6/CY fee •Franchise Fee: Future Code change request to increase from 3% to 5% 23-24 RESOURCES (cont.) FY 23-24 Solid Waste Budget Details •25% personnel budget increase •COLA, FY 23 +2 FTE Attendants, FY 24 FTE Special Requests, on-call Sr. Advisor services •15% M&S budget increase •Planning initiatives (i.e. landfill siting), transfer hauls, fuel, general increases in utilities and services 23-24 REQUIREMENTS FY 23-24 Solid Waste Budget Details •Capital: •$20,000 conf. room tables & chairs •$25,000 litter fencing (from FY 23) •$55,000 Ford F-250 (from FY 23) •$10,000 Negus backhoe •$30,000 Knott grader •$120,000 Negus Kiosks (from FY 23) •$2.6 million transferred to reserves 23-24 REQUIREMENTS (cont.) FY 23-24 Solid Waste Fiscal Issues •Integrate diversion infrastructure plan with long- term capital needs assessment •Monitor tip fees for potential recessionary impacts on overall waste quantities •Cell 9 construction for disposal capacity for the next three or four years •Negus Transfer Station completion with transition from volume to weight based pricing Short-term Fiscal Issues Long-term Fiscal Issues Current Challenges and Future Initiatives •Diversion plan to meet State goals and solid waste management plan recommendations •Inter-governmental agreement (IGA) for administration of franchise agreements and implementation of the Recycling Modernization Act (RMA) by Department personnel •Complete a Waste Characterization Study to identify areas for increased diversion •New RNG facility will require changes to facility permitting and monitoring programs •Continue efforts identifying a new landfill site Challenges Future Initiatives FY 23-24 Fund 611 Landfill Closure 23-24 RESOURCES •$750,000 transfer from 610 Operations 23-24 REQUIREMENTS •Continue to budget $500,000 for potential Demolition Landfill remediation cost share FY 23-24 Fund 612 Landfill Post Closure 23-24 RESOURCES •$350,000 transfer from 610 Operations 23-24 REQUIREMENTS •Fund balance will build through the remaining life of Knott Landfill; funds will be used for monitoring and maintenance for 30 years post closure FY 23-24 Fund 613 Capital Reserve 23-24 RESOURCES •$750,000 transfer from 610 Operations •Remaining proceeds from FY 23 debt for Negus Transfer Station 23-24 REQUIREMENTS •$9.8M Negus Transfer Station remaining construction •$6.5M Cell 9 construction (from FY 22/23) •$725,000 Negus and Cell 9 construction oversight •$300,000 Solid Waste Administration office remodel •$125,000 Perimeter fencing (from FY 21/22/23) •$90,000 Attendant booth remodels –NWTS, SWTS, Negus FY 23-24 Fund 614 Equipment 23-24 RESOURCES •$750,000 transfer from 610 Operations 23-24 REQUIREMENTS •$250,000 NW loader •$100,000 Negus yard tractor (mule) •$95,000 Negus excavator (from FY 23) •$90,000 Negus toolcat (from FY 23) FY 23-24 Solid Waste Forecasting Model •Operating Expenses: •Assumed increase of 5% for personnel and 3% other costs; includes FTE special requests (partial year FY 24 and full year FY 25) •Additional cost for siting efforts, future new landfill hauling costs; reduction for recycling market benefits under RMA •Debt –Outlines existing and proposed new debt projects •Projects: •Debt (row 8): $20M New Landfill and $18M Southwest Transfer Station •Reserve (row 7): Cell 9, Cell 10, Closure B&C, Closure D&E, New Landfill Cells •Revenue: •Waste Flows: assumed FY 24 3% decrease with 2-2.5% growth thereafter •Tip Fee (row 35): FY 24 from $60/ton to $70/ton (for all customers) •Other (row 38): factors tip fee adjustments (yard debris, wood waste, Freon appliances, clean fill), RMA funding starting in FY 26, LFG project proceedings starting FY 26 FY 23-24 Solid Waste Forecasting Model •Comparable Tip Fees County/City Per Ton Rate Crook $50.00 / $60.00 Out of County (MSW or C/D) $65.00 / $75.00 Out of County (Mixed Load) (FY 24 rates increasing $10.00) Klamath $74.00 Lane $85.90 Marion $107.45 Pendleton $71.00 Portland Metro $148.45 Washington $135.55 FY 23-24 Solid Waste Special Requests •Negus Transfer Station: 1)Addition of 3 FTE Equipment Operators (cost reflects total for 3 positions, budgeted at step 2 starting January 2024, does not require any additional M&S costs) 2)Addition of 4 FTE Attendants (cost reflects total for 4 positions, budgeted at step 2 starting January 2024, does not require any additional M&S costs) •Need: New facility will add to operations and require additional staff to cover all activities. Recycling functions will continue at existing facility •Justification:Department is expanding the facility to meet the growing needs of Redmond and the surrounding area •Funding:Positions would be funded as an ongoing portion of the Solid Waste personnel costs within Fund 610 FY 23-24 Solid Waste Special Requests •Office Support –Customer Service Clerk: 3)Addition of a Customer Service Clerk (assist with customer service, communication, archiving, and other clerical needs; cost is budgeted at step 2, does not require any additional M&S costs) •Need:Accounting clerical efforts have exceeded original expectations for the Accounting Clerk and there is a need to backfill the customer service and clerical duties. The department has already employed full time temporary staff since November 2022. •Justification:There has been a steady increase in customer calls, general inquiries, waste and recycling transactions, accounts receivable accounts, and other areas. Answering public inquiries is currently shared with all management staff and having this position will be a more efficient use of resources. •Funding:Position would be funded as an ongoing portion of the Solid Waste personnel costs within Fund 610 FY 23-24 Solid Waste Special Requests •Franchise Services Manager: 4)Addition of 1 FTE Franchise Services Manager (assist with regulatory reporting and franchise agreement oversight; cost is budgeted at step 3 starting October 2023, requires $3K in M&S costs) •Need:The RMA expands responsibilities and reporting requirements. The Department is working on new franchise agreements which will require management level oversight. All local municipalities have expressed interest in development of IGAs for Department oversight of compliance with franchise agreements. •Justification:New regulations, growth in the community, and new franchise operators are presenting challenges that exceed the capacity of current staff in the cities and County. Managing the waste system through a consolidated effort supported by the municipalities warrants the additional position. •Funding:Position would be funded as an ongoing portion of the Solid Waste personnel costs within Fund 610. The franchise disposal fee will no longer be discounted. FY 23-24 Solid Waste Special Requests •Public Engagement Coordinator: 5)Addition of 1 FTE Public Engagement Coordinator (assist with public education, engagement components of the RMA requirements, franchise customer service issues and resolutions; cost is budgeted at step 3 starting January 2024, requires $3K in M&S costs) •Need:RMA expanded responsibilities and reporting requirements include recycling contamination reduction and consistent public education programs. The new franchise agreements and IGAs will require customer service coordination, resolution and tracking. •Justification:New regulations, community growth, and new franchise operators are presenting challenges that exceed the capacity of current staff in the cities and County. Managing the waste system through a consolidated effort supported by the municipalities warrants the additional position. •Funding:Position would be funded as an ongoing portion of the Solid Waste personnel costs within Fund 610. The franchise disposal fee will no longer be discounted. Additional funds may be available through RMA in 2025. FY 23-24 Solid Waste Special Requests •Franchise Services –Customer Service Clerk: 6)Addition of 1 FTE Customer Service Clerk (track service issues and resolutions, data entry and reporting, respond to customer requests, public outreach; cost is budgeted at step 2 starting January 2024, requires $3K in M&S costs) •Need:RMA expanded responsibilities and reporting requirements include recycling contamination reduction and consistent public education programs. The new franchise agreements and IGAs will require customer service coordination, resolution and tracking. •Justification:RMA requires new monitoring and programs to facilitate changes in the recycling system. New regulations, community growth, and new franchise operators are presenting challenges that exceed the capacity of current staff in the cities and County. Managing the waste system through a consolidated effort supported by the municipalities warrants the additional position. •Funding:Position would be funded as an ongoing portion of the Solid Waste personnel costs within Fund 610. The franchise disposal fee will no longer be discounted. Thank you Chad Centola and Tim Brownell Department of Solid Waste